Body: Council Type: Minutes Meeting: Special Date: November 23, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council November, 23, 2021 Time: 5:00 PM Location: Electronic Participation/Council Chambers
Meeting # 35 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Charles Croll - Director of Public Services, Jamie Brash - Manager of Facilities and Solid Waste, Claire Dodds - Director of Development Services, Troy Dunlop - Manager of Technical Services and Infrastructure, Louise Fragnito - Director of Corporate Services and Treasurer, Darcy Knott - Director of Fire and Emergency Services, Angela Maddocks - Clerk. 1.
Call to Order and Roll Call
a)
Resolution Resolution No. 2021-35-01 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That the Special Council meeting of November 23, 2021 be called to order at 5:00 pm. Carried
b)
The Clerk conducted the roll call as outlined in the attendance noted above.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Introduction of Director of Public Services - Charles Croll
a)
Mayor Vandewal introduced Charles Croll as the new Director of Public Services and welcomed him to the South Frontenac team.
Approval of Agenda
a)
Resolution Resolution No. 2021-35-02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda for the Special Council meeting of November 23 2021 at 5:00 pm be approved. Carried
Scheduled Closed Session - not applicable
Delegations
a)
South Frontenac Museum Committee - Bellrock & Petworth MIlls
Minutes of Council November, 23, 2021 Wilma Kenny was present on behalf of the South Frontenac Museum Committee and it’s sub-committee for mill restoration. An amount of $20,000 is requested for Petworth Mill to undertake an engineering study if Federal Government grant is not successful as they can’t move forward with their plans without this study. They are anticipating a response to this application very soon. They were not aware that township staff have already allocated funding for this purpose, however there are other items that could be considered such as signage and masonry work. An amount of $40,000 is being requested for the Bellrock Mill to complete a rough closure of the mill and install safety fencing as well as rendering the grist mill section to be water tight. The Museum Committee’s contribution is $10,000. Currently there has not been any engineering study completed for Bellrock Mill. Mrs. Kenny confirmed that this monetary amount is a guess but a placeholder in the budget. Council agreed that they have committed to securing the site for safety concerns however the state of deterioration needs to be assessed. b)
Volleyball Courts at Gerald Ball Memorial Park Dustin Garrett attended virtually to request funding for a beach volleyball court at the Gerald Ball Memorial Park as there appears to be a lot of interest for this. There is upfront cost but the ongoing maintenance is minimal for court use. He acknowledged the recent upgrades to the pickleball courts which has brought revenue to local businesses. Councillor Sleeth asked about how many people are interested which Mr. Garrett indicated there are 30 local residents interested in this. Currently there is a beach volleyball court in Kingston and one in Westport. The interest in this sport has increased due to COVID. It was suggested that a petition for this facility would be helpful for Council in their decision making. Council is still awaiting on the recommendations from the Recreation Master Plan.
c)
Emergency Services/Policing and Provincial Funding for hospital upgrade Shane Peters attended virtually to encourage South Frontenac Council to assist in the hospital expansion as part of the community share portion of the provincial funding program as part of the 2022 budget process. He noted that the City of Kingston is considering a one time tax levy of 0.6 % to come up with a portion of the community share. Mayor Vandewal explained that this type of request should be submitted at the County of Frontenac level as they represent all four townships. To date, he is not aware of any request coming forward to the County. Councillor Sutherland inquired about a financial commitment the County made to the Kingston General Hospital that was a significant amount for a 10 year period.
Public Meeting - not applicable
Approval of Minutes - not applicable
Reports Requiring Action
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Minutes of Council November, 23, 2021 a)
Southern Frontenac Community Services Funding Request
Resolution No. 2021-35-03 Moved by Councillor Roberts Seconded by Councillor Sutherland That Council approve making a financial contribution to SFCSC’s Grace Centre Expansion Project provided under option ___ of this staff report, to be funded from the Township’s Working Fund reserve and, That Council approve the recommended terms of a contribution agreement for financial support of SFCSC’s Grace Centre Expansion Project; and, That Council direct the Mayor and Clerk to execute any agreements or by-laws required to enter into the contribution agreement as outlined within this staff report.
Resolution No. 2021-35-04 Moved by Councillor Sutherland Seconded by Councillor Morey That Option “C” of the report be inserted in resolution 2021-35-03. Carried Resolution No. 2021-35-05 Moved by Councillor Roberts Seconded by Councillor Sutherland That Council approve making a financial contribution to SFCSC’s Grace Centre Expansion Project provided under option C of this staff report, to be funded from the Township’s Working Fund reserve and, That Council approve the recommended terms of a contribution agreement for financial support of SFCSC’s Grace Centre Expansion Project; and, That Council direct the Mayor and Clerk to execute any agreements or by-laws required to enter into the contribution agreement as outlined within this staff report. Carried b)
Insurance Renewal Resolution No. 2021-35-06 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That Council approve the award of the Insurance Services RFP to Marsh Canada for the period of January 1st, 2022 to December 31st, 2024 with an option to renew for two (2) one-year extensions based on reasonable price adjustments and satisfactory service. Carried
c)
Outcome of Interviews for Council Candidates Resolution No. 2021-35-07 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council direct the Clerk to prepare a by-law appointing __________________ to the vacant seat on Council for the remainder of this term; and
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Minutes of Council November, 23, 2021 That this by-law be presented at the November 24, 2021 Special Council meeting.
Resolution No. 2021-35-08 Moved by Councillor Sleeth Seconded by Councillor Leonard That “John McDougall” be inserted into Resolution 2021-35-07. Carried Resolution No. 2021-35-09 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council direct the Clerk to prepare a by-law appointing John McDougall to the vacant seat on Council for the remainder of this term; and That this by-law be presented at the November 24, 2021 Special Council meeting. Carried d)
Pre-Budget Approval Request - Preliminary Design Work (2022) A “friendly amendment” was proposed to increase the amount by $5000.00 instead of the $40,000.00 identified in the report. Resolution No. 2021-35-10 Moved by Councillor Leonard Seconded by Councillor Sutherland That Council provide pre-budget approval in the amount of $45,000 for preengineering work for several projects identified in the short-term capital works program; and That the budget request for pre-engineering work be funded from the Asset Investment Reserve. Carried
e)
Award Tender for PS-2021-29 Fire and Rescue Station #8 Resolution No. 2021-35-11 Moved by Councillor Sleeth Seconded by Councillor Morey That Council award the contract, PS-2021-19 Fire and Rescue Station #8 to Bourgon Construction in the amount of $3,302,767.00; and, That $100,000 of the unfunded design and construction costs associated with solar and air-source heat pump components be funded from Council’s 2021 Climate Change Mitigation allocation; and, That the remaining balance of $1,283,546.58 including funding for the unbudgeted portion of construction costs, building/septic permits, facility chattels, architecture & project management fees, and the non-refundable portion of HST be funded from the Facilities Reserve. Carried
By-laws - not applicable
Reports for Information - not applicable
Information Items - not applicable
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Minutes of Council November, 23, 2021 13.
Notice of Motion
a)
Councillor Sutherland served a notice of motion to once again ask the provincial government and AMO to review joint and several liability.
Announcements/Statements by Councillors - none
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity from those members of the public joined virtually.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2021-69 Resolution No. 2021-35-12 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2021-69, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac on November 23, 2021 be given first and second reading. Carried Resolution No. 2021-35-13 Moved by Councillor Sutherland Seconded by Councillor Roberts That By-law 2021-69, being the confirmatory by-law be given third reading, signed and sealed. Carried
Adjournment
a)
Resolution Resolution No. 2021-35-14 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill That the Special Council meeting of November 23, 2021 be adjourned at 6:20 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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