Body: Council
Type: Agenda
Meeting: Regular
Date: September 12, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/September 12, 2024 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda 5:00 p.m. - Thursday, September 12, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) September 12, 2024
Be It Resolved That Council approves the Agenda dated September 12, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Lancaster’s Resort
Be It Resolved That Council receives for information the Business Profile of Lancaster’s Resort provided by the Economic Development Task Force (EDTF).
Lancasters Resort 9
Presentations
None.
Delegations
a) Lennox and Addington County General Hospital Foundation: Request for Donation for MRI Machine
Be It Resolved That Council receives for information the presentation from Amanda Chalk, Coordinator of Communications, Events and Major Gifts, LACGH Foundation, requesting support for the newly installed MRI machine; and thanks Ms. Chalk for her time spent today; And That Council will consider this request during the 2025 Budget 10 - 15 Page 1 of 73
deliberations.
LACGH Foundation Presentation
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes of a Meeting held August 22, 2024, as circulated.
August 22, 2024 - Regular Council Agenda - Minutes - Pdf 16 - 24
Business Arising Out of Minutes
a) Resolution #286-24: Replacement of Postmaster and Post Office Venue
Whereas at the meeting on August 22, 2024, Council passed Resolution #286-24 receiving for information the presentation from Anders Carson of the Canadian Postmasters and Assistants Association regarding the closure of the Ardoch Post Office; and instructed the Manager of Community Development (MCD) to investigate and provide a report to Council regarding the options including converting an existing Township facility (or portion) for use as a Post Office; acquiring a specific facility (i.e. a portable or trailer) to be used as a Post Office; or leasing a property for use as a Post Office: Now Therefore Be It Resolved That Council receives for information an email dated September 4, 2024 from the MCD advising Canada Post has received an application from a constituent; and that, if the interview with the applicant is successful, Canada Post will proceed with a site visit to assess the suitability of the intended premises; And That if this proposal does not proceed, the MCD will provide options to Council.
Resolution #286-24 Email - MCD 25 - 26
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 27
b) Communications ‘B’ Section - Action Items
B1. Tony Guida re: Proposal of Township Land Purchase
Be It Resolved That Council receives for information the request from Tony Guida dated August 28, 2024 requesting to purchase a 2 acre parcel of Township property next to 1212 Blackberry Lane; And That Council instructs the Clerk/Planning Manager to look into this request and report back to Council.
28 Page 2 of 73
B1
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Proposed 2025 Meeting Dates
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed 2025 Council Meeting Dates”; And That Council sets the 2025 Council Meeting Schedule as follows: January 10, 2025 at 9:00 am January 31, 2025 at 9:00 am February 21, 2025 at 9:00 am March 14, 2025 at 9:00 am April 4, 2025 at 9:00 am April 25, 2025 at 9:00 am
May 15, 2025 at 5:00 pm June 12, 2025 at 5:00 pm July 10, 2025 at 5:00 pm August 7, 2025 at 5:00 pm August 28, 2025 at 5:00 pm September 18, 2025 at 5:00 pm
October 10, 2025 at 9:00 am October 31, 2025 at 9:00 am November 21, 2025 at 9:00 am December 12, 2025 at 9:00 am
Proposed 2025 Meeting Dates - Pdf 29 - 30
b) Director of Emergency Services/Fire Chief: Fire Prevention Week - October 6 - 12, 2024
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief (DESFC)’s Administrative Report entitled “Fire Prevention Week – October 6 – 12, 2024”; And That the North Frontenac Fire Department (NFFD) is joining forces with the Not for Profit National Fire Protection Association to remind and educate local residents about the importance of “Smoke alarms: Make them work for you!”; And That Council declares October 6 - 12, 2024, as Fire Prevention Week; And That Council approves of the NFFD’s planned events, and demonstrations; And That Council instructs the Director of Emergency Services/Fire Chief to place a copy of the Mayoral Declaration and an advertisement outlining the events associated with Fire Prevention Week and emphasizing the importance of the “Smoke alarms: Make them work for you!” campaign in the Frontenac News and on the Township’s Social Media and Website.
31 - 33 Page 3 of 73
Fire Prevention Week - October 6 - 12, 2024 - Pdf
c) Manager of Community Development: Community Sport and Recreation Infrastructure Fund - Plevna Ice Rink/Pickleball Courts
Be It Resolved That Council receives for information the Manager of
Community Development’s (MCD) Administrative Report entitled
“Community Sport and Recreation Infrastructure Fund - Plevna Ice
Rink/Pickleball Courts”;
And That Council supports the Application to the Community Sport and
Recreation Infrastructure Fund and continues to support promoting a
healthy lifestyle for North Frontenac residents by increasing 4-season
recreational opportunities and the continued provision of safe, efficient
and enhanced recreation facilities, trails and parks;
And That Council approves the MCD’s Application to the 2024
Community Sport and Recreation Infrastructure Fund;
And That Council directs the Treasurer to transfer the estimated $3,000
(plus non-recoverable HST) from the Recreational Land Obligatory
Reserve Fund to cover up-front engineering costs to submit with the
grant Application;
And That Council directs the CAO to sign the Application for Funding
and to enter into a Funding Agreement with the Community Sport and
Recreation Infrastructure Fund upon the Township’s successful
Application for project funding;
And That Council directs the MCD to have phase one the new rink
project completed if the Application for Funding is successful and
permits the MCD to solicit businesses/community groups for
sponsorships to assist with the Township’s portion of the project;
And That Council directs the Treasurer to transfer up to$121,994 (which
includes 10% contingency) from the Canada Community Building Fund
(CCBF) to pay the Township’s portion of the grant, if successful;
And That Council directs the MCD to explore future grant opportunities
for phase two of this project and bring back information in the future
regarding potential funding opportunities for Council’s consideration.
Community Sport and Recreation Infrastructure Fund - Plevna Ice Rink/Pickleball Courts - Pdf 34 - 46
d) Manager of Community Development: 2024 Local Government Week October 13-19
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2024 Local Government Week – October 13-19”; And That the Township of North Frontenac hereby proclaims the week of October 13 to 19, 2024 to be Local Government Week in North Frontenac Township and approves the proclamation included in the Administrative Report; And ThatCouncil approves the Local Government Week initiative being an Information Day for grades 9-12 for local Secondary Schools at the Municipal Office on Friday October 18, 2024 if they are interested in 47 - 48 Page 4 of 73
participating.
2024 Local Government Week October 13-19 - Pdf
e) Public Works Manager: Housing Enabling Water Systems Fund Grant - Update
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Housing Enabling Water Systems Fund Grant - Update”; And That Council approves resubmitting an Application to the Housing- Enabling Water Systems Fund (HEWSF) Program for the second intake to deliver the Buckshot Lake Road project; And That the Chief Administrative Officer (CAO) is authorized to sign the HEWSF application; And That Staff will update Council at a future meeting regarding the status of the updated HEWSF Application.
Housing Enabling Water Systems Fund Grant - Update - Pdf 49 - 50
f) Public Works Manager: Housing-Enabling Core Servicing Funding Stream - Grant Application
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Housing-Enabling Core Servicing Funding Stream - Grant Application”; And That Council approves submitting an application to the Housing- Enabling Core Servicing Funding Stream (HECSF) program to deliver the Ardoch Road Road projects; And That the Chief Administrative Officer (CAO) is authorized to sign the HECSF application, and the Agreement for funding if successful; And That Staff will update Council at a future meeting regarding the status of the updated HECSF application.
Housing-Enabling Core Servicing Funding Stream - Grant Application - Pdf 51 - 52
g) Public Works Manager: Request to Advance The Tandem Truck Purchase From 2025 to 2024
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Request to Advance The Tandem Truck Purchase From 2025 to 2024”; And That Council approves advancing the purchase of the Tandem Truck from 2025 to 2024 per the 10 Year Capital Plan; And That the costing be increased from $380,000 to $415,000.
Request to Advance The Tandem Truck Purchase From 2025 to 2024 - Pdf 53 - 54
h) Public Works Manager: Matawatchan Road Capital Improvements - Funding Request
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Matawatchan Road 55 - 56 Page 5 of 73
Capital Improvements - Funding Request”; And That Council approves funding the Matawatchan Road project in the 2025 10 Year Capital Plan, on a 50/50 basis with the Township of Greater Madawaska, to a maximum amount of $340,000; And That the approved funding arrangement is contingent on North Frontenac and Greater Madawaska Townships executing a Boundary Road Agreement and the required By-laws; And That the North Frontenac Public Works Manager and Greater Madawaska Clerk Treasurer shall complete the required Agreement and By-laws for Council’s consideration.
Matawatchan Road Capital Improvements - Funding Request - Pdf
External Committees/Local Boards/Task Force Notes and Reports
a) Environmental Task Force
Be It Resolved That Council receives for information the Notes of a Meeting of the Environmental Task Force held August 28, 2024.
Environmental Task Force - 28 Aug 2024 - Minutes - Pdf 57 - 60
b) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a
Meeting of the Economic Development Task Force held August 19,
2024;
And That Council directs the Manager of Community Development to
include the following in the draft proposed 2025 Budget for
consideration:
$30,000 Community Improvement Plan 2025 top-up
$10,000 Summer Fest Budget
Part-time Staff to assist with Economic/Community Development.
Economic Development Task Force - 19 Aug 2024 - Minutes - Pdf 61 - 64
c) Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Minutes of a Meeting of the Committee of Adjustment/Planning Advisory Committee held July 22, 2024.
Committee of Adjustment - 22 Jul 2024 - Minutes - Pdf 65 - 70
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 71 - 72
Page 6 of 73
Introduction and Reading of By-laws
None.
Public Forum
Closed Session
None.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2024-57
Be It Resolved That By-law #2024-57, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held September 12, 2024, be read a first, second, and third time and finally passed.
#2024-57 Confirming By-law #2024-57 73
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until October 4, 2024 or at the call of the Chair.
Page 7 of 73
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outag
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