Body: Council
Type: Minutes
Meeting: Regular
Date: September 12, 2024
Collection: Council Minutes
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Document Text
North Frontenac Regular Council Minutes September 12, 2024
Regular Council Minutes 5:00 PM - Thursday, September 12, 2024 Council Chambers
Present:
Mayor Gerry Lichty, Deputy Mayor John Inglis, Councillor Stephanie
Regent, Councillor Wayne Good, Councillor Roy Huetl, Councillor
Vernon Hermer, and Councillor Fred Fowler
Also Present:
Kelly Watkins, CAO Back up/Treasurer, Dipl. M.A., M.M., Tara Mieske,
Clerk/Planning Manager, Dipl.M.A. Dipl.M.M., Darwyn Sproule, Public
Works Manager, P. Eng., Adam Robinson, Director of Emergency
Services/Fire Chief, and Brooke Ross, Manager of Community
Development, Dipl.M.A.
Call to Order The Mayor called the meeting to order at 5:00 p.m.
Traditional Land Acknowledgement We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) September 12, 2024 305-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council approves the Agenda dated September 12, 2024, as circulated. Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Profile
a) Lancaster’s Resort 306-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl Page 1 of 8
North Frontenac Regular Council Minutes September 12, 2024
Be It Resolved That Council receives for information the Business Profile of Lancaster’s Resort provided by the Economic Development Task Force (EDTF). Carried
Presentations None.
Delegations
a) Lennox and Addington County General Hospital Foundation: Request for Donation for MRI Machine 307-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the presentation from Amanda Chalk, Coordinator of Communications, Events and Major Gifts, LACGH Foundation, requesting support for the newly installed MRI machine; and thanks Ms. Chalk for her time spent today; And That Council will consider this request during the 2025 Budget deliberations. Carried
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council 308-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council adopts the Minutes of a Meeting held August 22, 2024, as circulated. Carried
Business Arising Out of Minutes
a) Resolution #286-24: Replacement of Postmaster and Post Office Venue 309-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Whereas at the meeting on August 22, 2024, Council passed Resolution #286-24 regarding the closure of the Ardoch Post Office; and instructed the Manager of Community Development (MCD) to investigate options including converting an existing Township facility (or portion) for use as a Post Office; acquiring a specific facility (i.e. a portable or trailer) to be used as a Post Office; or leasing a property for use as a Post Office and provide a report to Council; Now Therefore Be It Resolved That Council receives for information an email dated September 4, 2024 from the MCD advising Canada Post has received an application from a constituent; and that, if the interview with the applicant is successful, Canada Post will proceed with a site visit visit to assess the suitability of the intended premises; Page 2 of 8
North Frontenac Regular Council Minutes September 12, 2024
And That if this option does not proceed, the MCD will continue to investigate options and provide a report to Council. Carried
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section 310-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
b) Communications ‘B’ Section - Action Items
B1.
Tony Guida re: Proposal of Township Land Purchase
311-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the request from Tony Guida dated August 28, 2024 requesting to purchase a 2 acre parcel of Township property next to 1212 Blackberry Lane; And That Council instructs the Clerk/Planning Manager to look into this request and report back to Council. Defeated
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Proposed 2025 Meeting Dates 312-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed 2025 Council Meeting Dates”; And That Council sets the 2025 Council Meeting Schedule as follows:
January 10, 2025 at 9:00 am January 31, 2025 at 9:00 am February 21, 2025 at 9:00 am March 14, 2025 at 9:00 am April 4, 2025 at 9:00 am April 25, 2025 at 9:00 am
May 15, 2025 at 5:00 pm June 12, 2025 at 5:00 pm July 10, 2025 at 5:00 pm August 7, 2025 at 5:00 pm Page 3 of 8
North Frontenac Regular Council Minutes September 12, 2024
August 28, 2025 at 5:00 pm September 18, 2025 at 5:00 pm
October 10, 2025 at 9:00 am October 31, 2025 at 9:00 am November 21, 2025 at 9:00 am December 12, 2025 at 9:00 am Carried
b) Director of Emergency Services/Fire Chief: Fire Prevention Week - October 6 - 12, 2024 313-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief (DESFC)’s Administrative Report entitled “Fire Prevention Week – October 6 – 12, 2024”; And That the North Frontenac Fire Department (NFFD) is joining forces with the Not for Profit National Fire Protection Association to remind and educate local residents about the importance of “Smoke alarms: Make them work for you!”; And That Council declares October 6 - 12, 2024, as Fire Prevention Week; And That Council approves of the NFFD’s planned events, and demonstrations; And That Council instructs the Director of Emergency Services/Fire Chief to place a copy of the Mayoral Declaration and an advertisement outlining the events associated with Fire Prevention Week and emphasizing the importance of the “Smoke alarms: Make them work for you!” campaign in the Frontenac News and on the Township’s Social Media and Website. Carried
c) Manager of Community Development: Community Sport and Recreation Infrastructure Fund - Plevna Ice Rink/Pickleball Courts 314-24 Moved by Councillor Vernon Hermer, Seconded by Councillor Roy Huetl
Be It Resolved That Council receives for information the Manager of Community
Development’s (MCD) Administrative Report entitled “Community Sport and Recreation
Infrastructure Fund - Plevna Ice Rink/Pickleball Courts”;
And That Council supports the Application to the Community Sport and Recreation
Infrastructure Fund and continues to support promoting a healthy lifestyle for North
Frontenac residents by increasing 4-season recreational opportunities and the continued
provision of safe, efficient and enhanced recreation facilities, trails and parks;
And That Council approves the MCD’s Application to the 2024 Community Sport and
Recreation Infrastructure Fund for Phase 1 and Phase 2;
And That Council directs the Treasurer to transfer the estimated $3,000 (plus non-
recoverable HST) from the Recreational Land Obligatory Reserve Fund to cover up-front
engineering costs to submit with the grant Application;
And That Council directs the CAO to sign the Application for Funding and to enter into a
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North Frontenac Regular Council Minutes September 12, 2024
Funding Agreement with the Community Sport and Recreation Infrastructure Fund upon
the Township’s successful Application for project funding;
And That Council directs the MCD to have both phases completed if the Application for
Funding is successful and permits the MCD to solicit businesses/community groups for
sponsorships to assist with the Township’s portion of the project;
And That Council directs the Treasurer to transfer up to $205,000 (which includes 10%
contingency) from the Canada Community Building Fund (CCBF) to pay the Township’s
portion of the grant, if successful.
For: Mayor Gerry Lichty, Councillor Stephanie Regent, Councillor Roy Huetl, Deputy Mayor John Inglis, and Councillor Fred Fowler Against: Councillor Wayne Good and Councillor Vernon Hermer Carried 5-2 on a recorded vote
d) Manager of Community Development: 2024 Local Government Week October 13-19 315-24 Moved by Councillor Roy Huetl, Seconded by Councillor Vernon Hermer
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2024 Local Government Week – October 13-19”; And That the Township of North Frontenac hereby proclaims the week of October 13 to 19, 2024 to be Local Government Week in North Frontenac Township and approves the proclamation included in the Administrative Report; And ThatCouncil approves the Local Government Week initiative being an Information Day for grades 9-12 for local Secondary Schools at the Municipal Office on Friday October 18, 2024 if they are interested in participating. Carried
e) Public Works Manager: Housing Enabling Water Systems Fund Grant - Update 316-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Housing Enabling Water Systems Fund Grant - Update”; And That Council approves resubmitting an Application to the Housing-Enabling Water Systems Fund (HEWSF) Program for the second intake to deliver the Buckshot Lake Road project; And That the Chief Administrative Officer (CAO) is authorized to sign the HEWSF application; And That the Public Works Managerwill update Council at a future meeting regarding the status of the updated HEWSF Application. Carried
f) Public Works Manager: Housing-Enabling Core Servicing Funding Stream - Grant Application Page 5 of 8
North Frontenac Regular Council Minutes September 12, 2024
317-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Housing-Enabling Core Servicing Funding Stream - Grant Application”; And That Council approves submitting an application to the Housing-Enabling Core Servicing Funding Stream (HECSF) program to deliver the Ardoch Road Road projects; And That the Chief Administrative Officer (CAO) is authorized to sign the HECSF application, and the Agreement for funding if successful; And That the Public Works Manager will update Council at a future meeting regarding the status of the updated HECSF application. Carried
g) Public Works Manager: Request to Advance The Tandem Truck Purchase From 2025 to 2024 318-24 Moved by Councillor Wayne Good, Seconded by Councillor Stephanie Regent
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Request to Advance The Tandem Truck Purchase From 2025 to 2024”; And That Council approves advancing the purchase of the Tandem Truck from 2025 to 2024 per the 10 Year Capital Plan; And That the costing be increased from $380,000 to $415,000. Carried
h) Public Works Manager: Matawatchan Road Capital Improvements - Funding Request 319-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Matawatchan Road Capital Improvements - Funding Request”; And That Council approves funding the Matawatchan Road project in the 2025 10 Year Capital Plan, on a 50/50 basis with the Township of Greater Madawaska, to a maximum amount of $340,000; And That the approved funding arrangement is contingent on North Frontenac and Greater Madawaska Townships executing a Boundary Road Agreement and the required By-laws; And That the North Frontenac Public Works Manager and Greater Madawaska Clerk Treasurer shall complete the required Agreement and By-laws for Council’s consideration. Page 6 of 8
North Frontenac Regular Council Minutes September 12, 2024
Carried
External Committees/Local Boards/Task Force Notes and Reports
a) Environmental Task Force 320-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Notes of a Meeting of the Environmental Task Force held August 28, 2024. Carried
b) Economic Development Task Force 321-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Notes of a Meeting of the
Economic Development Task Force held August 19, 2024;
And That Council directs the Manager of Community Development to include the
following in the draft proposed 2025 Budget for consideration:
$30,000 Community Improvement Plan 2025 top-up
$10,000 Summer Fest Budget
Part-time Staff to assist with Economic/Community Development.
Carried
c) Committee of Adjustment/Planning Advisory Committee 322-24 Moved by Councillor Stephanie Regent, Seconded by Councillor Wayne Good
Be It Resolved That Council receives for information the Minutes of a Meeting of the Committee of Adjustment/Planning Advisory Committee held July 22, 2024. Carried
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda) None.
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting) None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible and provided a verbal report for information purposes.
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Introduction and Reading of By-laws None.
Public Forum None.
Closed Session None.
Rise and Report (Overview of the Closed Session by the Presiding Officer) None.
Confirmatory By-law
a) Confirming By-law #2024-57 323-
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