Body: Council
Type: Agenda
Meeting: Regular
Date: September 22, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/September 22, 2023 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda - AMENDED September 22, 2023 Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
8
a) Public Notice regarding Recording of Meetings
Approval of Agenda
a) September 22, 2023
Be It Resolved That Council approves the Agenda dated September 22, 2023, as amended.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
9 - 11
a) Clancy Electric
Be It Resolved That Council receives for information the Business Profile of Clancy Electric provided by Paul Thiel, Economic Development Task Force (EDTF) Member.
Presentations
a) Economic Development Task Force: Unveiling of Mural Projects
Artists: Brian and Leanne Bailey Roxanne Bay Anne Garrett Sonja Alcock Michelle Ross
12 - 53
b) Brad McNevin, Quinte Conservation Authority (QCA)
Page 1 of 177
Page
Be It Resolved That Council receives for information a presentation
from Brad McNevin, Chief Administrative Officer, Quinte Conservation
Authority (QCA) regarding Programs and Services provided by QCA,
and thanks him for his time spent today;
And That Council will consider a signing By-law at the October 13, 2023
Regular Council meeting to enter into a Memorandum of Understanding
(MOU) for QCA to provide non-mandatory programs and services to the
Township.
54 - 58
c) Sally McIntyre, Mississippi Valley Conservation Authority: Category 2&3 Programs and Services Agreement
Be It Resolved That Council receives for information a presentation from Sally McIntyre, General Manager, Mississippi Valley Conservation Authority (QCA) regarding Programs and Services provided by QCA, and thanks her for her time spent today.
59 - 81
d) CAO: Programs and Services Memorandum of Understanding with the Mississippi Valley Conservation Authority
Be It Resolved That Council receives for information the Chief Administrative Officer’s Administrative Report entitled “Programs and Services Memorandum of Understanding with the Mississippi Valley Conservation Authority (MVCA)”; And That Council approves the draft Memorandum of Understanding with Mississippi Valley Conservation Authority (MVCA); And That Council will consider a By-law later in the Meeting to sign the Memorandum of Understanding.
Delegations
None.
Adoption of Minutes
82 - 95
a) Minutes of Meetings
Be It Resolved That Council adopts the Minutes as circulated, of:
A Special Meeting held on September 6, 2023 regarding the Township’s Strategic Plan;
A Regular Meeting held on September 7, 2023; and
A Regular Meeting of the Personnel and Audit Committee dated September 12, 2023.
Business Arising Out of Minutes
96 - 99
a) Resolution #480-22 - Township Statement of Intention Regarding Climate Change
Whereas at their meeting on December 16, 2022, Council passed Resolution #480-22 receiving for information Councillor Inglis’s Page 2 of 177 Page Administrative Report entitled “Township Statement of Intention Regarding Climate Change’; and that the Township states its intention to consider climate change mitigation actions in future decision making processes; and that Councillor Inglis will meet with interested individuals and provide recommendations to Council; Therefore Be It Resolved That Council receives for information an email dated September 2, 2023 from Jill Wylie, Resident, providing an article from Epoch Times about a World Climate Declaration from the Global Climate Intelligence Group; and Ms. Wylie advised she was disappointed that Council passed a Resolution about Climate Change that was worded in a way that seemed to be based more on ideology than scientific facts; And That Ms. Wylie requested that Council remove the Resolution passed last winter about global warming or modify the Resolution in a way that is meaningful to North Frontenac residents; And That Council recommends Mayor Lichty provide a response to Ms Wylie addressing her concerns, affirming her that the Township will not be rescinding the Resolution.
Communications
100
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
101 - 102
B1. Sharbot Lake Interagency Group re: Invitation Building Community Connections
Be It Resolved That Council receives for information an email from Louise Moody, Executive Director, Rural Frontenac Community Services, advising the Sharbot Lake Interagency Group is hosting a meeting on September 28, 2023 to build connections with the agencies, service clubs and faiths serving the community; and extends the invitation to a member of Council to represent North Frontenac; And That ______________ will attend the meeting on behalf of Council.
103
B2. Dave Dalman, Resident: Fire Guards, Fire Smart and Strategic Planning
Be It Resolved That Council receives for information an email dated September 5, 2023 from Dave Dalman, Resident, advising North Frontenac has been the site of several tornados, blowdowns and a derecho leaving significant amounts of dead wood in our forests; and the wood provides fuel for very hot and potential fast moving fires; And That, as Mr. Dalman advised that North Frontenac hasn’t had forest fires for almost 100 years and there has been limited logging, he Page 3 of 177 Page encourages Council to include in North Frontenac’s Strategic Priorities a coordinated effort with the Ministry of Natural Resources and Forestry to establish an accelerated program of logging including fire guards around homes and cottages, accompanied by a Fire Smart Program; And That Council will consider the suggestions from Mr. Dalman, along with all other comments received from residents, at their Strategic Planning Sessions; And That Council encourages all residents to provide comments on the Strategic Plan through Engage Frontenac.
- Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action
104 - 105
a)
Clerk/Planning Manager: Proposed 2024 Council Meeting Dates
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed 2023 Council Meeting Dates”; And That Council instructs the Clerk to prepare the 2024 Council Meeting Schedule and provide it to Council for review at an upcoming meeting based on the following frequency, day of the week and time of day:
106 - 108
b) Clerk/Planning Manager: Concession Road Allowance Closure – McNicol
Be It Resolved That Council receives for information the Clerk/Planning Manager Administrative Report entitled “Concession Road Allowance Closure – McNicol”; And That based on the Policy for the sale and Disposition of Land not to sell Road Allowances which result in a negative impact on neighbouring owners land; Council denies the Application to close, stop up and sell this Road Allowance. And That Council instructs the Clerk to advise the Applicant and adjacent property owners of Council’s decision.
109 - 112
c) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law – Williams and Whitton
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law – Williams and Whitton”; And That, as required by By-law #20-23, • All That Part of the Shore Road Allowance adjacent to Lot 10, Concession 9 geographic Township of Miller, being Part 1 on Registered Plan 13R-22940 (Big Lake); • All That Part of the Shore Road Allowance in front of Lot 8, Registered Plan 417, geographic Township of Miller, being Part 1 on Registered Plan 13R-22959 (Grindstone Lake); Page 4 of 177 Page be declared as surplus and sold to the adjoining owner. Appraisal of the properties are not necessary as these are Shore Road Allowances; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance.
113 - 116
d) Clerk/Planning Manager: Road Allowance Closure By-law – Barton Road – Whitton
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Road Allowance Closure – Barton Road – Whitton”; And That, as required by By-law #20-23, • All That Part of Barton Road, adjacent to Lot 8 and Lot 8a, Registered Plan 417, geographic Township of Miller, being Part 3 on Registered Plan 13R-22959; be declared as surplus and sold to the adjoining owner. Appraisal of the properties are not necessary as these are Road Allowances; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Road Allowance.
117 - 119
e) Deputy Mayor Inglis: Possible Purchase of a Township Electric Vehicle
Be it Resolved That Council receives for information Deputy Mayor John Inglis’ Administrative Report entitled ‘Possible Purchase of a Township Electric Vehicle’; And That purchase of an electric truck will not be considered until 2025 or later, and not before there are two or more competing brands available; And That the Public Works Manager will consider purchasing a battery/electric sedan or SUV-type vehicle when a replacement is warranted.
120 - 135
f) Public Works Manager: Action Plan Kashwakamak Waste Site Update
Be It Resolved That Council receives for information the Public Works Manager’sAdministrativeReportentitled“Action Plan Kashwakamak Waste Site Update”; AndThatCouncilapprovesproceeding with the required site meetings and Ministry of Natural Resources and Forestry permit applications; AndThatCouncilapproves staff contacting the Ministry of Environment Conservation and Parks (MECP) to negotiate revising the schedule for Phase 2; AndThatdetails regarding the additional funding required to complete the work will be brought forward for Council’s consideration during the 2024 budget process; AndThatthePublicWorksManagerwillreport to Council regarding theoutcome of the discussions with the MECPand the status of permits at a future meeting.
Reports Received for Information Purposes Only Page 5 of 177 Page None.
- External Committees/Local Boards/Task Force Notes and Reports
136 - 138
a) Kaladar Barrie Joint Fire Committee
Be It Resolved That Council receives for information the Minutes of a Meeting of the Kaladar Barre Joint Fire Committee dated May 25, 2023.
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
- Council Portfolio Verbal Reports
139 - 140
a)
Each Council member has a portfolio for which they are responsible.
The Councillor may provide a verbal report for information purposes.
- Introduction and Reading of By-laws
141 - 176
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: • By-law #60-23 - Road Closing By-law - Williams and Whitton; • By-law #61-23 - Road Closure By-law - Whitton (Barton Road); • By-law #62-23 - To Sign MOU with MVCA; • By-law #63-23 - Fees and Charges By-law (Repeal 36-23 & 52- 23). And That these By-law(s) be read a first, second and third time and finally passed.
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: a. Adopt Minutes of a Closed Meeting dated September 7, 2023; and b. Consider Advice that is Subject to Solicitor-Client Privilege, specifically regarding Assumed Maintenance of a Road.
Rise and Report (Overview of the Closed Session by the Presiding Officer) Page 6 of 177 Page
Confirmatory By-law
177
a) Confirming By-law #64-23
Be It Resolved That By-law #64-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held September 22, 2023 be read a first, second, and third time and finally passed.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until October 13, 2023 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 7 of 177
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Public Notice regarding Recording of Meetings
Page 8 of 177
Clancy Electric
1948 Harlowe Rd
Arden, ON K0H 1B0
61
[Document continues — view full PDF for complete text]
