Body: Council
Type: Minutes
Meeting: Regular
Date: September 22, 2023
Collection: Council Minutes
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[image] Minutes of a Regular Meeting of The Corporation of the Township of N Held September 22, 2023 in the Council Chambe Ontario Present: Mayor Gerry Lichty; Counc 1; Councillor Roy Huetl an Ward 2; Deputy Mayor Joh Fowler - Ward 3 Absent with Regret: Councillor Wayne Good - W Also Present: Corey Klatt, Chief Adminis Mieske, Clerk/Planning Ma Manager of Community De Sproule, Public Works Man Director of Emergency Ser Sonia McLuckie, Administr Planning Manager 1. Call to Order The Mayor called the meeting to order at 9:06 a.m. a. Public Notice regarding Recording of Mee 2. Approval of Agenda a. September 22, 2023 Resolution #: 416-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council approves the Agenda dated September 22, 2023, as amended. Carried 3. Disclosure of Pecuniary Interest and Genera None declared. 4. Business Profile a. Clancy Electric Resolution #: 417-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Business Profile of Clancy Electric provided by Paul Thiel, Economic Development Task Force (EDTF) Member. Carried 5. Presentations a. Economic Development Task Force: Unve Artists: Brian and Leane Bailey Roxanne Bay Anne Garrett Sonja Alcock Michelle Ross b. Brad McNevin, Quinte Conservation Autho Resolution #: 418-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information a presentation from Brad McNevin, Chief Administrative Officer, Quinte Conservation Authority (QCA) regarding Programs and Services provided by QCA, and thanks him for his time spent today; And That Council will consider a signing By-law at the October 13, 2023 Regular Council meeting to enter into a Memorandum of Understanding (MOU) for QCA to provide non-mandatory programs and services to the Township. Carried c. Sally McIntyre, Mississippi Valley Conserv 2&3 Programs and Services Agreement Resolution #: 419-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information a presentation from Sally McIntyre, General Manager, Mississippi Valley Conservation Authority (MVCA) regarding Programs and Services provided by QCA, and thanks her for her time spent today. Carried d. CAO: Programs and Services Memorandu the Mississippi Valley Conservation Autho Resolution #: 420-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the Chief Administrative Officer’s Administrative Report entitled “Programs and Services Memorandum of Understanding with the Mississippi Valley Conservation Authority (MVCA)”; And That Council approves the draft Memorandum of Understanding with Mississippi Valley Conservation Authority (MVCA); And That Council will consider a By-law later in the Meeting to sign the Memorandum of Understanding. Carried 6. Delegations None. 7. Adoption of Minutes a. Minutes of Meetings Resolution #: 421-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council adopts the Minutes as circulated, of:
- A Special Meeting held on September 6, 2023 regarding the Township’s Strategic Plan;
- A Regular Meeting held on September 7, 2023; and
- A Regular Meeting of the Personnel and Audit Committee dated September 12, 2023. Carried
Business Arising Out of Minutes a. Resolution #480-22 - Township Statement Climate Change Resolution #: 422-23 Moved By: Seconded By: Councillor Fo Councillor He Whereas at their meeting on December 16, 2022, Council passed Resolution #480-22 receiving for information Councillor Inglis’s Administrative Report entitled “Township Statement of Intention Regarding Climate Change’; and that the Township states its intention to consider climate change mitigation actions in future decision making processes; and that Councillor Inglis will meet with interested individuals and provide recommendations to Council; Therefore Be It Resolved That Council receives for information an email dated September 2, 2023 from Jill Wylie, Resident, providing an article from Epoch Times about a World Climate Declaration from the Global Climate Intelligence Group; and Ms. Wylie advised she was disappointed that Council passed a Resolution about Climate Change that was worded in a way that seemed to be based more on ideology than scientific facts; And That Ms. Wylie requested that Council remove the Resolution passed last winter about global warming or modify the Resolution in a way that is meaningful to North Frontenac residents; And That Council recommends Mayor Lichty provide a response to Ms. Wylie addressing her concerns, affirming her that the Township will not be rescinding the Resolution. Carried 9. Communications a. Clerk’s Administrative Report - Communic Resolution #: 423-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.” Carried Communications ‘B’ Section - Action Item B1. Sharbot Lake Interagency Group re: Invita Connections Resolution #: 424-23 Moved By: Seconded By: Councillor Fo Councillor He Be It Resolved That Council receives for information an email from Louise Moody, Executive Director, Rural Frontenac Community Services, advising the Sharbot Lake Interagency Group is hosting a meeting on September 28, 2023 to build connections with the agencies, service clubs and faiths serving the community; and extends the invitation to a member of Council to represent North Frontenac; And That Councillor Stephanie Regent and Councillor Fred Fowler will attend the meeting on behalf of Council. Carried B2. Dave Dalman, Resident: Fire Guards, Fire Planning Resolution #: 425-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council receives for information an email dated September 5, 2023 from Dave Dalman, Resident, advising North Frontenac has been the site of several tornados, blowdowns and a derecho leaving significant amounts of dead wood in our forests; and the wood provides fuel for very hot and potential fast moving fires; And That, as Mr. Dalman advised that North Frontenac hasn’t had forest fires for almost 100 years and there has been limited logging, he encourages Council to include in North Frontenac’s Strategic Priorities a coordinated effort with the Ministry of Natural Resources and Forestry to establish an accelerated program of logging including fire guards around homes and cottages, accompanied by a Fire Smart Program; And That Council will consider the suggestions from Mr. Dalman, along with all other comments received from residents, at their Strategic Planning Sessions; And That Council encourages all residents to provide comments on the Strategic Plan through Engage Frontenac. Carried 10. Council, CAO, and Managers’ Administrative Reports Requiring Action a. Clerk/Planning Manager: Proposed 2024 C Resolution #: 426-23 Moved By: Seconded By: Councillor Fo Councillor Re Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Proposed 2023 Council Meeting Dates”; And That Council instructs the Clerk to prepare the 2024 Council Meeting Schedule and provide it to Council for review at an upcoming meeting based on the following frequency, day of the week and time of day:
- every three weeks except monthly though June, July and August;
- on Thursdays at 5:00 p.m. through May, June, July, August and September for five meetings and the rest on Fridays at 9:00 a.m. Carried b. Clerk/Planning Manager: Concession Ro McNicol Resolution #: 427-23 Moved By: Seconded By: Councillor Hu Deputy Mayo Be It Resolved That Council defers Item 10b) until the October 13, 2023 Council meeting at the request of the Applicant. Carried c. Clerk/Planning Manager: Shore Road Allo law – Williams and Whitton Resolution #: 428-23 Moved By: Seconded By: Councillor Fo Councillor Re Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By- law – Williams and Whitton”; And That, as required by By-law #20-23, All That Part of the Shore Road Allowance adjacent to Lot 10, Concession 9 geographic Township of Miller, being Part 1 on Registered Plan 13R-22940 (Big Lake); All That Part of the Shore Road Allowance in front of Lot 8, Registered Plan 417, geographic Township of Miller, being Part 1 on Registered Plan 13R-22959 (Grindstone Lake); be declared as surplus and sold to the adjoining owner. Appraisal of the properties are not necessary as these are Shore Road Allowances; And That Council will consider a By-law later in the meeting to Stop- up, Close and Sell a Portion of the Shore Road Allowance. Carried d. Clerk/Planning Manager: Road Allowance Road – Whitton Resolution #: 429-23 Moved By: Seconded By: Councillor Re Councillor Fo Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Road Allowance Closure – Barton Road – Whitton”; And That, as required by By-law #20-23, All That Part of Barton Road, adjacent to Lot 8 and Lot 8a, Registered Plan 417, geographic Township of Miller, being Part 3 on Registered Plan 13R-22959; be declared as surplus and sold to the adjoining owner. Appraisal of the properties are not necessary as these are Road Allowances; And That Council will consider a By-law later in the meeting to Stop- up, Close and Sell a Portion of the Road Allowance. Carried e. Deputy Mayor Inglis: Possible Purchase o Vehicle Resolution #: 430-23 Moved By: Seconded By: Deputy Mayo Councillor Fo Be it Resolved That Council receives for information Deputy Mayor John Inglis’ Administrative Report entitled ‘Possible Purchase of a Township Electric Vehicle’; And That the purchase of an electric truck will not be considered until 2025 or later, and not before there are two or more competing brands available; And That the Public Works Manager will consider purchasing a battery/electric sedan or SUV- type vehicle when a replacement is warranted. This was a recorded vote: Member of Council Yes Councillor Fowler Councillor Good A Councillor Hermer Councillor Huetl Deputy Mayor Inglis Councillor Regent Mayor Lichty Lost By: 2 Councillor Fowler Yes; Councillor Good Absent; Councillor Hermer No; Councillor Huetl Yes; Deputy Mayor Inglis Yes; Councillor Regent No; Mayor Lichty No; Lost by 2 to 4 Defeated f. Public Works Manager: Action Plan Kashw Resolution #: 431-23 Moved By: Seconded By: Councillor Fo Councillor Re Be It Resolved That Council receives for information the Public Works Manager’sAdministrativeReportentitled“Action Plan Kashwakamak Waste Site Update”; AndThatCouncilapprovesproceeding with the required site meetings and Ministry of Natural Resources and Forestry permit applications; AndThatCouncilapproves staff contacting the Ministry of Environment Conservation and Parks (MECP) to negotiate revising the schedule for Phase 2; AndThatdetails regarding the additional funding required to complete the work will be brought forward for Council’s consideration during the 2024 budget process; AndThatthePublicWorksManagerwillreport to Council regarding theoutcome of the discussions with the MECPand the status of permits at a future meeting. Carried Reports Received for Information Purpose None.
External Committees/Local Boards/Task Forc a. Kaladar Barrie Joint Fire Committee Resolution #: 432-23 Moved By: Seconded By: Deputy Mayo Councillor Fo Be It Resolved That Council receives for information the Minutes of a Meeting of the Kaladar Barre Joint Fire Committee dated May 25, 2023. Carried 12. Giving Notice of Motion (By a Member of Cou Council’s consideration for inclusion on the None. 13. Motions, Written Notice of which has been G Council and approved by Council at a prior M None. 14. Council Portfolio Verbal Reports a. Each Council member has a portfolio for w and provided a verbal report for informatio 15. Introduction and Reading of By-laws a. By-law(s) to be Considered: Resolution #: 433-23 Moved By: Seconded By: Councillor Re Councillor Hu Be It Resolved That leave be given to the Mover to introduce the following By-law(s) that have been circulated to all members of Council: By-law #60-23 - Road Closing By-law - Williams and Whitton; By-law #61-23 - Road Closure By-law - Whitton (Barton Road); By-law #62-23 - To Sign MOU with MVCA; By-law #63-23 - Fees and Charges By-law (Repeal 36-23 & 52-23). And That these By-law(s) be read a first, second and third time and finally passed. Carried 16. Public Forum None. Note: The DESFC, MCD and Administrative Assistant to the Clerk/Planning Manager left the meeting at this time. 17. Closed Session a. Closed Meeting of Council Resolution #: 434-23 Moved By: Seconded By: Councillor Re Councillor He Be It Resolved That Council retires to Closed Session at 11:34 a.m. to: a. Adopt Minutes of a Closed Meeting dated September 7, 2023; and b. Consider Advice that is Subject to Solicitor-Client Privilege, specifically regarding Assumed Maintenance of a Road. Carried 18. Rise and Report (Overview of the Closed Ses Officer) The Mayor advised that, during Closed Session, Council approved Closed Minutes dated September 7, 2023; and considered solicitor advice with respect to assumption of roads and a bridge within a subdivision. a. Palmerston Highlands - Road Assumption Resolution #: 435-23 Moved By: Seconded By: Councillor Hu Deputy Mayo Be It Resolved That Council instructs the Public Works Manager (PWM) to update the Palmerston Highlands Owners Association (PHOA), confirming: Roads identified in the Subdivision Agreement are owned by the Township and not assumed for maintenance purposes; Palmerston Highlands Owners Association’s (PHOA) ongoing covenant to maintain the roads and bridge per the subdivision Agreement remains, as Section 119 of the Land Titles Act applies to restrictive covenants only; The PHOA were granted tenure by the Ministry of Natural Resources and Forestry for the bridge and the Township does not own the bridge; And That Council does not approve assuming the roads and bridge within the subdivision. Carried 19. Confirmatory By-law a. Confirming By-law #64-23 Resolution #: 436-23 Moved By: Seconded By: Councillor Re Councillor He Be It Resolved That By-law #415-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held September 22, 2023 be read a first, second, and third time and finally passed. Carried 20. Adjournment a. Adjournment of Council Meeting Resolution #: 437-23 Moved By: Seconded By: Counc
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