Body: Council
Type: Agenda
Meeting: Special
Date: December 4, 2025
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2025/PDF Format/Special Council - 04 Dec 2025 - Agenda.pdf)
Document Text
Special Council Agenda 2026 Draft Budget - Amended (December 3, 2025) 9:00 AM - Thursday, December 4, 2025 Council Chambers Zoom Meeting Registration
Call to Order and Purpose of Meeting (including Chair’s Opening Remarks)
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 4
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) December 4, 2025
Be It Resolved That Council approves the Agenda for the Special Meeting of Council regarding the 2026 Budget dated December 4, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Presentations
a) Treasurer: 2026 Draft Budget Overview (Powerpoint at meeting)
Communications
a) Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget - Pdf
2026 Total Taxable Assessment Comparison
Canada Community Building Fund
Quinte Conservation 2026 5 - 29 Page 1 of 56
2026 OMPF - Letter to Treasurers and Clerk-Treasurers
2026 OMPF Cash Flow Notice - North Frontenac Tp - 1042
Administrative Reports
a) Manager of Community Development and Councillor Inglis- 2026 SummerFest - Increase Funding Request
Be It Resolved That Council receives for information the Adminstrative report from the Manager of Community Development titled “2026 SummerFest - Increase Funding Request”.
2026 SummerFest - Increase Funding Request - Pdf 30 - 31
b) Manager of Community Development - Economic/Community Development Student - Update
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Economic/Community Development Student - Update”.
Economic/Community Development Student - Update - Pdf 32 - 34
c) Director of Emergency Services - Proposed Wildland Fire Suppression Budget
Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s (DESFC) Administrative Report entitled “Wildland Fire Suppression Budget"; And That the proposed additional $10,000 has been included in the 2026 Draft Budget; And That Council approves the recommendation to transfer any unspent funds annually from this line item to the Emergency Services Reserve Fund.
Proposed Wildland Fire Suppression Budget - Pdf 35 - 36
d) Director of Emergency Services - Proposed Increase of 10 Weekly Hours for the Assistant Fire Chief Position
Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s (DESFC) Administrative Report entitled “Proposed Increase of 10 Weekly Hours for the Assistant Fire Chief Position"; And That the additional cost has been included in the 2026 Draft Budget for consideration.
Proposed Increase of 10 Weekly Hours for the Assistant Fire Chief Position - Pdf 37 - 38
e) Treasurer - 2026 Summary of the Ten (10) Year Capital Plan 2026- 2035; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended.
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “2026 Summary of the Ten (10) Year Capital Plan 2026- 39 - 47 Page 2 of 56
2035; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended” for information purposes; And That Council authorizes the CAO and Managers to proceed with the applicable 2026 TCA Capital Purchases/Tenders (in accordance with these Schedules and the Procurement By-law).
2026 Summary of the Ten (10) Year Capital Plan 2026-2035; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended. - Pdf
f) Treasurer - Reserve and Reserve Fund Review
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “Reserve and Reserve Fund Review" for information purposes.
Reserve and Reserve Fund Review - Pdf 48 - 50
g) Treasurer - Summary of the 2026 Draft Budget
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “Summary of the 2026 Draft Budget" for information purposes.
Summary of the 2026 Draft Budget - Pdf 51 - 55
Council Discussion
a) Council Discussion: 2026 Draft Budget
Public Forum
Confirmatory By-law
a) Confirming By-law #2025-57
Be It Resolved That By-law #2025-57, being a By-law to confirm all actions and proceedings of Council for its Special Meeting held December 4, 2025 be read a first, second, and third time and finally passed.
2025-57 Confirming By-law - December 4, 2025 Special 56
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ______ .m. until December 12, 2025 or at the Call of the Chair.
Page 3 of 56 Please be advised North Frontenac Council Meetings are recorded. By attending a public meeting of Council, you are consenting to your image, voice and comments being recorded. The Chair and/or the Clerk have the discretion and authority at any time to direct the termination or interruption of the recording. Such direction will only be given in exceptional circumstances where deemed relevant. Circumstances may include instances where the content of debate is considered misleading, defamatory or potentially inappropriate to be published. The Township shall not be responsible should technical difficulties prevent the recording of any meeting, or a portion thereof. Technical issues may include but are not limited to the availability of the internet connection, device failure or malfunction, unavailability of social media platforms or power outages. It should be noted that no protection is afforded to Council Members, Employees or the public for comments made during Meetings which are subsequently challenged in a court of law and/or determined to be defamatory. Notice is hereby provided that under the authority of the Municipal Act, 2001 and in accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that all information provided for at a public meeting or other public process are considered a public record. Members of Council, Staff, Delegates and attendees should be mindful of using names of individuals or entities when discussing matters in public. Attendees are advised that they may be subject to legal action if their actions result in inappropriate and/or unacceptable behaviour or comments. Page 4 of 56
To: Mayor and Members of Council From: Kelly Watkins, Treasurer, Dipl. M.A., M.M, Approved by: Corey Klatt, Chief Administrative Officer Date of Meeting: 04 Dec 2025 Re: Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget
Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
A. It is recommended that the following communication of interest to the Township be received for Council’s information and filed.
- 2026 Total Taxable Assessment Comparison
- Canada Community Building Fund (CCDF)
- Quinte Conservation Preliminary Budget; Asset Management Plan and Fee Policy and Schedules
- Ontario Municipal Partnership Fund 2026
- Ontario Municipal Partnership Fund - 2026 Cash Flow Notice
B. Action Items: (to include items brought forward from Section A above by a Member of Council)
Attachments:
- 2026 Total Taxable Assessment Comparison
- Canada Community Building Fund
- Quinte Conservation 2026
- 2026 OMPF - Letter to Treasurers and Clerk-Treasurers
- 2026 OMPF Cash Flow Notice - North Frontenac Tp - 1042
Page 5 of 56
Township of North Frontenac 2026 Total Taxable Assessment Comparison 2026 2025 Increase/Decrease Taxation Taxation In Assessment Class Assessment Assessment Assessment Commercial CT 5,488,466 5,328,466 $160,000 Commercial (Excess land) CU 0 7,000 ($7,000) Commercial (Vacant land) CX 103,100 103,100 $0 Commercial New Construction XT 0 0 $0 Commercial New Construction (Excess land XU 0 0 $0 Commercial (Small Scale on Farm Bus.) CO 34,600 34,600 $0 Farmlands FT 3,402,100 3,497,400 ($95,300) Industrial IT 528,700 528,700 $0 Industrial (Vacant land) IX 31,500 31,500 $0 Industrial Small Scale on Farm Business 2 I0 8,500 8,500 $0 Industrial Small Scale on Farm Business 1 I7 50,000 50,000 $0 Industrial (New Construction) Small Scale on Farm Business J7 0 0 $0 Residential RT 954,112,434 945,589,534 $8,522,900 Managed Forest TT 7,805,500 7,829,600 ($24,100) Managed Forest VT 618,800 618,800 $0 Total Taxable Assessment $972,183,700 $963,627,200 $8,556,500 Total Taxable Increase due to Phase-In = 0.00% 0.89% Assessment Increase Increase due to Growth = 0.89% Page 6 of 56
Canada Community Building Fund (CCBF) Summary:
Twp CCBF
County CCBF
Total
CCBF Received 2005 - 2025
$1,224,077.71
$2,019,555.28
$3,243,632.99
CCBF Spent 2005 - 2025 (pending 2025 year end)
($2,222,067.86)
Interest Earned 2005- 2025 (pending 2025 year end
$193,083.26
CCBF Funding available as of December 31, 2025
$1,214,648.39
Less: Plevna Rink & Roof Project
($367,126.00)
Less: Boat launches and Parking
($65,000.00)
Less: Buckshot Lake Rd Project (pending Grant approval)
($378,000.00)
CCBF to be Received 2026
$214,834.00
CCBF Estimated Proposed Balance at Dec. 31, 2026 (bank interest not included)
$619,356.39
Updated December 1, 2025
Note: as per the CCBF Agreement - funds must be spent within 5 years of receiving them.
Canada Community Building Fund (CCBF) (formerly Federal Gas Tax) Summary
Page 7 of 56
October 23, 2025
Mr. Corey Klatt, CAO
Township of North Frontenac
6648 Road 506
Plevna, Ontario
K0H 2M0
RE: Quinte Conservation Preliminary Budget; Asset Management Plan and Fee Policy and Schedules
Dear Mr. Klatt,
At the October 16th Board Meeting, the Executive of Quinte Conservation (QC) supported the preliminary
2026 budget (Motion QC-25-071) and the 2026 Fee Policy and Schedules (Motion QC-25-068). The
purpose of this letter is to communicate with our municipal partners regarding the 2026 budget forecast,
Capital Asset Management Plan and the 2026 Fee Policy and Schedules. In accordance with the
Conservation Authorities Act, there is a 30-day review period where partners can provide feedback
regarding the proposed budget and supporting documents. We will be taking into consideration all
municipal comments prior to our December meeting where the 2026 budget, fee policy and schedules
will be officially presented for the required weighted vote. The details for your municipality are provided
with this correspondence.
We would ask to receive any comments prior to December 4th to allow for information to be shared at
our December 18th Executive Board meeting.
The 2026 budget includes a 1.9% Cost of Living Allowance (COLA) applied to all staff compensation
packages, along with merit-based movement for two staff within our salary grid to maintain our approved
pay equity structure. At Quinte Conservation (QC), we recognize that our staff are our most valuable
resources. In today’s employment market, retaining skilled and dedicated employees is increasingly
difficult, and it is important that our compensation remains competitive and responsive to inflationary
pressures
QC uses the August CPI to adjust fees, compensation, and other related items. The QC Asset Management
Plan, including Water Control Infrastructure, is providing our staff and board members with the assurance
that our important capital works can be achieved and provides us with the ability to apply for grants and
funding opportunities to help make these dollars go further.
The 2026 preliminary budget includes an increase to the municipal operating levy of $66,367.
As in previous years, we continue to recommend a $25,000 reserve build (itemized in the
enabling services section of the budget – Line 1.e.4). Our current operating reserve is $449,783,
and based on prior communication with the QC Board, the targeted operating reserve is
$800,000.
Page 8 of 56
We are entering the fifth year of our 10-Year Water Control Infrastructure Asset Management Plan (WCIAMP), approved in 2021 and implemented in 2022. This plan has enabled QC to make significant improvements to water control (dam) assets, ensuring safety, reducing liability, and investing in aging infrastructure. Having this plan in place also allows QC to capitalize on the annual 50% matching grants from the Water and Erosion Control Infrastructure (WECI) program. The financing of the WCIAMP was phased in over the initial 5 years with 2027 being the last calendar year for a scheduled capital increase. Following 2027, the WCIAMP will be $878, 884 for the remaining 5 years. A full assessment of the WCIAMP will be prepared in 2026 to determine the status and effectiveness of the plan. The budget includes the municipal distribution based on the CVA, along with an itemized list showing applicable items for each municipality. Key considerations during the development of the 2026 Preliminary Budget include: This budget incorporates values from the approved QC Asset Management Plan, which will be circulated to our 18 member municipalities during the review period. The budget supports ongoing operations without implementing new programs or services, keeping operating cost increases minimal. Like the 2025 budget, this proposed budget does not include the re-establishment of an Enforcement Officer or increased legal budget for enforcement matters (approximate need: $150,000). Violations of Section 28 regulations are increasing, not only in QC but regionally. Legal costs to date are $36,260 for all QC business. Any court cases may require a special levy, as this budget does not provide room for additional legal fees. The budget assumes the Ministerial Order on “Freezing Fees” will be lifted as of January 1, 2026, allowing our proposed Fee Policy and Schedules to be implemented. Revenue forecasts are challenging due to economic variability. Projections are based on prior year r
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