Body: Council
Type: Agenda
Meeting: Special 2025 Budget
Date: November 29, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/Special Council - 29 Nov 2024 - 2025 Budget - Agenda.pdf)
Document Text
Special Council Meeting Agenda Draft 2025 Budget 9:00 AM - Friday, November 29, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 6
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) November 29, 2024
Be It Resolved That Council approves the Agenda for the Budget Meeting dated November 29, 2024 as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Presentations
Treasurer: 2025 Draft Budget Overview (PowerPoint at meeting)
Communications
a) Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget
Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget - Pdf 7 - 176
Council, CAO, and Managers’ Administrative Reports
a) Manager of Community Development: Clar Mill Community Hall - Proposed Engineering for Washrooms
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Clar Mill 177 - 178 Page 1 of 348
Community Hall - Engineering for Washrooms Proposal”.
Clar Mill Community Hall - Engineering for Washrooms Proposal - Pdf
b) Manager of Community Development: Asbestos Management Programs in Buildings
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Asbestos Management Programs in Buildings” for information purposes.
Asbestos Management Programs in Buildings - Pdf 179 - 180
c) Manager of Community Development: Community Improvement Plan (CIP) - 2024 Annual Report
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - 2024 Annual Report”.
Community Improvement Plan (CIP) - 2024 Annual Report - Pdf 181 - 183
d) Manager of Community Development: Increase of two (2) hours per Week for Recreation Maintenance Assistant
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report Entitled “Increase of two (2) hours per Week for Recreation Maintenance Assistant”.
Increase of two (2) hours per Week for Recreation Maintenance Assistant - Pdf 184 - 185
e) Manager of Community Development: EDTF Proposal - Summer Student for Economic and Community Development
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “EDTF Proposal - Summer Student for Economic and Community Development” for information purposes.
EDTF Proposal - Summer Student for Economic and Community Development - Pdf 186 - 189
f) Director of Emergency Services/Fire Chief: Volunteer Firefighter In- house Training Wages
Be It Resolved That Council receives for information the Director of Emergency Services / Fire Chief’s Administrative Report entitled, “Volunteer Fire Fighter In-House Training Wages”.
Volunteer Firefighter In-house Training Wages - Pdf 190 - 191
g) Public Works Manager: Limited Re-opening of the Ardoch Waste Site
192 - 194 Page 2 of 348
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Limited Re-opening of the Ardoch Waste Site”.
Limited Re-opening of the Ardoch Waste Site - Pdf
h) 2025 Summary of the Ten (10) Year Capital Plan 2025-2034; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended.
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “2025 Summary of the Ten (10) Year Capital Plan 2025- 2034; TCA Replacement Schedules (planned spending) as amended” for information purposes.
2025 Summary of the Ten (10) Year Capital Plan 2025-2034; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended. - Pdf 195 - 213
i) Treasurer: Consideration of 2025 Draft Budget
Be It Resolved That Council receives the information from the Treasurer’s regarding the 2025 Draft Budget.
Housekeeping Notes for Budget Document
2025 dollars to be raised (Final)
Surplus Deficit Summary
2025 Draft Budget for the November 29th Council Meeting
Notes for Reserve and Reserve Fund Spreadsheets
Reserve Fund Analysis
Reserve and Reserve Fund details 2025 214 - 347
Council Discussion
a) Council Discussion: 2025 Draft Budget
Public Forum
Consideration of Budget
a) Manager of Community Development: Clar Mill Community Hall - Proposed Engineering for Washrooms
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Clar Mill Community Hall - Engineering for Washrooms Proposal” And That Council approves including $4,000 in the 2025 Budget to have engineering work completed for the Clar Mill Community Hall Washrooms.
b) Manager of Community Development: Asbestos Management Programs in Buildings
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Asbestos Management Programs in Buildings” for information
Page 3 of 348
purposes; And That Council approves completing Designated Substance Reviews (DSRs) in 2025 at an approximated cost of $30,000.
c) Manager of Community Development: Community Improvement Plan (CIP) - 2024 Annual Report
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - 2024 Annual Report”; And That Council approves including $30,000 CIP funding in the 2025 Budget.
d) Manager of Community Development: Increase of two (2) hours per Week for Recreation Maintenance Assistant
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report Entitled “Increase of two (2) hours per Week for Recreation Maintenance Assistant”; And That Council approves increasing the Recreation Maintenance Assistant position to 32 hours per week.
e) Manager of Community Development: EDTF Proposal - Summer Student for Economic and Community Development
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “EDTF Proposal - Summer Student for Economic and Community Development” for information purposes. And That Council approves the hiring of a Economic and Community Development Summer Student effective the 2025 season and beyond at an approximate cost of $20,000 per year; And That Council approves the MCD annually applying for funding to potentially offset the cost of this position, if successful.
f) Director of Emergency Services/Fire Chief: Volunteer Firefighter In- house Training Wages
Be It Resolved That Council receives for information the Director of Emergency Services / Fire Chief’s Administrative Report entitled, “Volunteer Fire Fighter In-House Training Wages”; And That Council approves providing North Frontenac Firefighters with a hourly in-house training wage, starting January 2025, at an estimated cost increase for 2025 of approximately $15,000.
g) Public Works Manager: Limited Re-opening of the Ardoch Waste Site
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Limited Re-opening of the Ardoch Waste Site”;
Page 4 of 348
And That Council approves starting the process to re-open the Ardoch Waste Site on a limited basis; And That Council approves the estimated cost of $17,700 to be funded from the Waste Closure Costs Obligatory Reserve Fund with an estimated year end balance in 2024 of $775,253.
h) Treasurer: 2025 Summary of the Ten (10) Year Capital Plan 2025-2034; Tangible Capital Asset (TCA) Replacement Schedules (planned spending) as amended.
Be It Resolved That Council receives the Treasurer’s Administrative Report entitled “2025 Summary of the Ten (10) Year Capital Plan 2025- 2034; TCA Replacement Schedules (planned spending) as amended” for information purposes. And That Council approves the 2025 Summary of the 10 Year Capital Plan (2025 – 2034) Tangible Capital Asset (TCA) Replacement Schedules (planned spending); And That Council authorizes the CAO and Managers to proceed with the applicable 2025 TCA Capital Purchases/Tenders (in accordance with these Schedules and the Procurement By-law).
i) Consideration of 2025 Draft Budget
Be It Resolved That Council approves in principle the 2025 Draft Budget with the following amendments:
Confirmatory By-law
a) Confirming By-law #2024-76
Be It Resolved That By-law #2024-76, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held November 29, 2024, be read a first, second, and third time and finally passed.
2024-76 Confirming By-law 348
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until December 13, 2024, or at the call of the Chair.
Page 5 of 348
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Page 6 of 348
To: Mayor and Members of Council From: Kelly Watkins, Treasurer, Dipl. M.A., M.M, Approved by: Corey Klatt, Chief Administrative Officer Date of Meeting: 29 Nov 2024 Re: Treasurer’s Communications of Interest to Council Re: 2025 Draft Budget
Recommendation: Be It Resolved That Council receives for information Section ‘A’ Items of the Treasurer’s Administrative Report entitled “Communications of Interest”.
A. It is recommended that the following communication of interest to the Township be received for Council’s information and filed.
- 2024 Year to Date Statement – Unaudited – pending Year End
- 2024 Total Taxable Assessment Comparison - not available - assessment for 2025 released by MPAC early December 2024
- 2024 Taxable Assessment – Ward Breakdown - pending assessment
- 2024 Taxation Year – Municipal Levy Comparison - pending assessment
- 2005 – 2025 Canada Community Building Fund
- 2025 Ontario Municipal Partnership Fund (OMPF)
- 2025 Quinte Conservation Authority Budget
- 2025 Mississippi Valley Conservation Authority Budget - not received
- 2024 Education Levy - dollars to be raised for North Frontenac unknown until Assessment received
- 2024 County Levy - dollars to be raised for North Frontenac unknown until Assessment received
- 2024 Ontario Provincial Police (O.P.P.) Billing Statement Summary
- 2024 Financial Indicator Results based on 2023
- Resolution #307-24: Request from LACGH Foundation for MRI machine
- Resolution #321-24: Items from the Manager of Community Development to be included in the draft proposed 2025 Budget
B. Action Items: (to include items brought forward from Section A above by a Member of Council)
Attachments:
- Statement of Revenue and Expenditures as of November 20, 2024
- 2025 FGT allocation spreadsheet 2005 to 2025 Required to Spend 6a. 2025 OMPF - Letter to Treasurers and Clerk-Treasurers 6b. 2025 OMPF Allocation Notice - North Frontenac Tp - 1042 6c. 2025 OMPF Cash Flow Notice - North Frontenac Tp - 1042 Page 7 of 348 6d. 2025 OMPF Technical Guide 7a. Quinte Conservation Authority (QCA) Cover letter for Budget 7b. QCA Attachment 2_2025 Proposed Budget 7c. QCA Attachment 3_Operating Levy Distribution 7d. QCA Attachment 4_Summary of Distribution for Operations and Capital 7e. QCA Attachment 5_2025 QC Fee Policy and Schedules 7f. QCA Attachment 6_Captial Asset Management Plan 7g. QCA Attachment 7_ CA Lands Strategy
- 2025 Property Tax Decisions - North Frontenac Tp - 1042 10a. 2024-123 Corporate Services - 2025 Budget Revision AL KF-Final 10b. By-Law No. 2024-040 - To Adopt the 2025 Budget
- 2023 OPP Billing Statement Summary
- Request from LACGH for MRI
- Resolution #321-24
Page 8 of 348 Account Number Statement of Revenue and Expenditures For Default (000) For the Fiscal Period 2024-13 Auditor Adjustments Township of North Frontenac 11/20/2024 11:29am Budget Actual Budget Actual Page 1 Previous YTD Previous YTD Annual YTD Budget % Remaining Revised Budget Revenues 62,812.55 58,246.00 71,841.00 35,920.34 01-00
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