02-18 Regular Council Meeting

Body: Council Type: Agenda Meeting: Regular Date: Date unknown Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, February 18, 2026, 9:00 AM County of Frontenac Administration Building 2069 Battersea Road, Glenburnie, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting YouTube link

Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Roll Call

Closed Session 3.1.

Move into closed session Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held November 19, 2025
2. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the expropriation of lands for the K P Trail

3.2.

Return to Council Resolved That Council rise from Committee of the Whole closed session with/without reporting

Approval of Addendum Resolved That the addendum for the February 18, 2026 meeting of the Council of the County of Frontenac be approved.

5.

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes Resolved That the minutes of the regular Council meeting held January 21, 2026 be adopted. 26-01-21 Regular Council Minutes

(Page 10)

Delegations and or Presentations 7.1.

Delegations and or Presentations Ms. Sheila MacDonald and Ms. Kathy Ganz , of the Wolfe Island Community Medical Clinic, will address County Council regarding the request from the Township of Frontenac Islands for matching funds to support the Nurse Practitioner Pilot Program for the Wolfe Island Community Medical Clinic

Therapeutic Recreation Month February 2026 Whereas Therapeutic Recreation is a collaborative and purposeful process facilitated by trained professionals offering recreation and leisure assessment, planning, intervention and evaluation to achieve individual goals; And Whereas Therapeutic Recreation supports the development of strengths while addressing social, emotional, physical, spiritual and cognitive needs; And Whereas Therapeutic Recreation is provided by trained professionals who work with individuals including older adults in clinical and/or community settings, such as Long-Term Care Homes including Fairmount Home; And Whereas the benefits of Therapeutic Recreation include a decrease in responsive behaviours, loneliness, boredom and depression, and improvements in overall Quality of Life and Wellbeing and cognitive abilities; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of February as Therapeutic Recreation Month, with the theme of " Recreation Therapy Evidence in Action " to showcase the many roles that Therapeutic Recreation play in a patient’s health-care journey.

Move into Committee of the Whole That Council adjourn and meet as Committee of the Whole Council, with the Warden in the Chair.

10. CAO Monthly Briefing Mr. Kevin Farrell will provide County Council with his monthly CAO Briefing 2026-02-18 CAO Monthly Report

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11. Unfinished Business 12. Consent Reports from the Chief Administrative Officer 13. Committee of Management of Fairmount Home 13.1. Committee of Management of Fairmount Home That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Warden in the Chair.

13.2. Report 2026-015 - Fairmount Home Resident and Family Annual Satisfaction Survey 2025 This report is for information purposes only. Report 2026-015 - Fairmount Home Resident and Family Annual Satisfaction Survey 2025 Appendix A Fairmount Survey Results 2025 - Resident and Family

(Page 28) (Page 30)

13.3. Report 2026-016 - Fairmount Home - Long-Term Care Home Service Accountability Agreement LSAA - Schedule E - Form of Compliance Declaration Resolved That the Council of the County of Frontenac receive the Fairmount Home - Long-Term Care Home Service Accountability Agreement (LSAA) Schedule E - Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health. Report 2026-016 - Fairmount Home - Long-Term Care Home Service Accountability Agreement LSAA - Schedule E - Form of Compliance Declaration 2026-016 Appendix A Fairmount Home-LSAA Agreement Schedule E

(Page 35)

(Page 37)

13.4. Report 2026-018 - Fairmount Home Q4 Quarterly Update Report This report is for information purposes only. Report 2026-018 - Fairmount Home Q4 Quarterly Update Report

13.5. Committee of Management of Fairmount Home That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.

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14. Recommend Reports from the Chief Administrative Officer 14.1. Report 2026-014 - Corporate Services 2025 Year End Report of the County of Frontenac Emergency Management Program Committee Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2025 Year End Report on the County of Frontenac Emergency Management Program Committee report; And Further That a copy of the 2025 Year End Report of the County of Frontenac Emergency Management Program Committee be posted to the County of Frontenac Website. Report 2026-014 - Corporate Services 2025 Year End Report of the County of Frontenac Emergency Management Program Committee 2026-014 Appendix A Emergency Management Annual Review and Report to Council

(Page 42) (Page 44)

14.2. Report 2026-017 - Planning and Economic Development Trailhead Funding Agreement Sharbot Lake Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake And Further That Council authorized the use of $100,000 from the K&P Trail Reserve to fulfill this commitment. Report 2026-017 - Planning and Economic Development Trailhead Funding Agreement Sharbot Lake 2026-017 Appendix A Sharbot Lake Trailhead Funding Agreement 2026-017 Appendix B Sharbot Lake Trailhead Area

(Page 49) (Page 52) (Page 58)

14.3. Report 2026-019 - Corporate Services Annual Accessibility Status Report Be It Resolved That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Report 2026-019 - Corporate Services Annual Accessibility Status Report 2026-019 Annual Accessibility Status Report 2025

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14.4. Report 2025-020 - Corporate Services Setting of the 2027 County Council Orientation Budget Deliberations and Solicitation of Public Input Resolved That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2027 Budget Deliberations: October 1 to November 30, 2026 2027 Frontenac County Budget project open on engagefrontenac.ca for public engagement Tuesday, January 19, 2027

New Council Orientation - Introduction to Council and the County of Frontenac

Wednesday, January 20, 2027

New Council Orientation - Introduction to External Agencies and Public Meeting for the Solicitation of Public Input into the 2027 budget (as part of the Regular Council meeting)

Wednesday, February 10, 2027

Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation

Thursday, February 11, 2027

Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation

Wednesday, February 17, 2027

Council Presentation - Detailed Budget Presentation

Report 2025-020 - Corporate Services Setting of the 2027 County Council Orientation Budget Deliberations and Solicitation of Public Input

(Page 74)

14.5. Report 2026-022 - Corporate Services 2025 Frontenac Howe Islander Petition for Subsidy Resolved That the Council of the County of Frontenac accept the Corporate Services –2025 Frontenac Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $1,272,924. Report 2026-022 - Corporate Services 2025 Frontenac Howe Islander Petition for Subsidy

14.6. Report 2026-023 - Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne Be It Resolved That County Council authorize the Warden and Clerk to execute an Agreement of Purchase and Sale, with the abutting landowner at 11628 Road 38 for the conveyance of lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke, for the agreed purchase price of $5,600.00; and, Page | 5

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Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably required to close and complete the foregoing transaction. Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne

(Page 81)

15. Information Reports from the Chief Administrative Officer 15.1. Report 2026-012 - Human Resources Equity Diversity and Inclusion Committee Statement of Respect This report is for information purposes. Report 2026-012 - Human Resources Equity Diversity and Inclusion Committee Statement of Respect

(Page 84)

15.2. Report 2026-013 - Corporate Services 2025 Annual Report on Delegation of Authority This report is for information purposes only. Report 2026-013 - Corporate Services 2025 Annual Report on Delegation of Authority

16. Reports from Advisory Committees of County Council

17. Return to Council That Council revert from Committee of the Whole Council, to Council.

18. Adoption of the Report of the Committee of the Whole Council That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

19. Motions Notice of Which has Been Given 19.1. Funding Support for Wolfe Island Nurse Practitioner Moved by Warden Saunders Seconded by Councillor Greenwood-Speers Whereas Frontenac County Council has received a request from the Township of Frontenac Islands regarding funding support for the recruitment and retention of a Nurse Practitioner to provide primary care services on Wolfe Island; And Whereas County Council acknowledges its ongoing commitment to healthcare recruitment and retention initiatives as established through the County’s 2024-2028 Budget and Business Plan, including annual contributions toward primary care recruitment within Frontenac County; And Whereas County Council recognizes that the Township of Frontenac Page | 6

(Page 87)

Islands has committed municipal funding in the amount of $17,500 toward supporting a Nurse Practitioner position serving Wolfe Island residents; And Whereas this funding would support a one-year pilot project Nurse Practitioner Program for the Wolfe Island Community Medical Clinic; Now Therefore Be It Resolved That County Council approve the allocation of funding in the amount of $17,500 from the Strategic Project Reserve for Healthcare, to support the Wolfe Island Nurse Practitioner initiative.

20. Giving Notice of Motion
21. Communications That Council consent to the following communications of interest to Council listed below be received and filed:
22. From the County of Northumberland regarding a Resolution of Support for the Ontario Community Infrastructure Fund (OCIF)
23. From the EOWC providing its News Release on Champions Regional Priorities at ROMA 2026
24. From the Kingston Frontenac Housing Corporation providing confirmation of the reconstruction of McMullen Manor in Verona
25. From the Kingston Frontenac Public Library providing its Board Minutes of November 26 2025
26. From the Municipality of St. Charles regarding a Resolution concerning Nation Building Improvements to Highways 11-17 (2+1 and Four-Lane Options)
27. From the Town of Wasaga Beach regarding a Resolution of Support for Reform to Sentencing, Parole, and Public Access to the Ontario Sex
28. From the Township of Assiginack regarding a Resolution of support for the Elbows Up Climate Action
29. From the Township of Assiginack regarding a Resolution on the closure of Lifelabs
30. From EORN regarding a Resolution concerning OMERS and Bill 68’s legislative changes to the OMERS Act
31. From the EOWC providing its January 2026 Newsletter
32. From the Food Policy Council of KFL&A providing its Winter 2026 Newsletter
33. From the Town of Plympton-Wyoming regarding a Resolution Supporting Enhanced School Bus Safety and the Implementation of Stop-Arm Camera Systems
34. From the County of Prince Edward regarding a Resolution for support of Bill 21, Protect Our Food Act 2025

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14. From the Municipality of Highlands East regarding a Resolution concerning Affordable Housing 15. From the Municipality of Magnetawan regarding a Resolution concerning Bell Fibre 16. From the Town of Parry Sound regarding a Resolution concerning School Bus Safety

22. Other Business 22.1. Appointments to the Administration Committee Two (2) members of County Council - one(1) from the Township North Frontenac and one (1) from the Township of Central Frontenac That Councillors xxx and xxx be appointed to the Administration Committee for 2025

23. Bylaws General Bylaws and Confirmatory Bylaw 23.1. First and Second Reading Resolved That leave be given the mover to introduce by-laws 1) through 4) that have been circulated to all Members of County Council and that by-laws

1. through 4) be read a first and second time.

23.2. Third Reading Resolved That by-laws 1) through 4) be read a third time, signed, sealed and finally passed.

23.3. Bylaws 1.

By-law 2026-007 to authorize the Warden and Clerk to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake By-law 2026-008 to amend Procedural By-law No. 2022-0026 (appoint Members to the Administration Committee) By-law 2026-009 to authorize the Warden and Clerk to execute an Agreement of Purchase and Sale for lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke By-law 2026-010 to confirm all actions and proceedings of County Council on February 18, 2026

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By-Law 2026-007 - to Authorize Warden and Clerk to Execute agreement with Central Frontenac for Trailhead funding By-law 2026-008 - to Amend Procedural By-law 2022-0026 (appointments to the Administration Committee) By-Law 2026-009 - To authorize the Warden and Clerk to execute an Agreement of Purchase and Sale By-law 2026-010 Confirmatory

24. Adjournment That the meeting hereby adjourn at

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(Page 92) (Page 93) (Page 95) (Page 96)

Minutes of the Regular Meeting of Council January 21, 2026 A regular meeting of the Council of the County of Frontenac was held in the Council Chamber of the County Administrative Office, 2069 Battersea Road, Glenburnie on January 21, 2026 at 9:30 AM. Present: Present Virtually: Also Present:

Warden Bill Saunders, Deputy Warden Ron Vandewal, Councillors Fred Fowler, Nicki Gowdy, Judy Greenwood-Speers, Ray Leonard, and Councillors Gerry Lichty and Fran Smith County: Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator-Fairmount Home Kristy Elderhorst, Supervisor of GIS Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Chief/Director of Emergency & Transportation Services Alexandra Hammond, Executive Assistant to the CAO Phil Piasetzki, Acting Treasurer

Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Closed Session

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof There were none.

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5.

Minutes of Meeting held December 17, 2025 Motion #: 1-26

Moved By: Councillor Lichty Seconded By: Councillor Greenwood-Speers Resolved That the minutes of the regular Council meeting held December 17, 2025 be adopted. Carried 6.

Delegations and or Presentations

Proclamations 7.1.

National 211 Day Motion #: 2-26

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

Whereas every year on February 11th, United Ways and 211 programs across Canada celebrate National 211 Day, which is a public awareness initiative for the award-winning 211 service that helps guide individuals and families through the complex network of human services, and; Whereas 211 provides the residents, workers and agencies of Frontenac County with information and referrals to the complete range of government, health, community and social services in their communities, and; Whereas 211 is a free and confidential service available 24/7 in 200+ languages by phone, online at 211ontario.ca and via text, chat and email available to all Canadians for free when they need help dealing with life’s challenges; Now Therefore Be It Resolved That the day of February 11th 2026, be proclaimed “211 Day” in the County of Frontenac and do commend its thoughtful observance to all citizens of our municipality. Carried 8.

Move into Committee of the Whole Motion #: 3-26

Moved By: Councillor Fowler Seconded By: Deputy Warden Vandewal That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried

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9.

Briefings 9.1.

CAO Briefing Mr. Kevin Farrell, Chief Administrative Officer, provided Council with his monthly CAO briefing.

10. Unfinished Business
11. Consent Reports from the Chief Administrative Officer
12. Committee of Management of Fairmount Home
13. Recommend Reports from the Chief Administrative Officer 13.1. Report 2026-001 - Corporate Services Authorization to enter into a Transfer Payment Agreement with the Province of Ontario Motion #: 4-26 Moved By: Councillor Smith Seconded By: Councillor Lichty Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to execute a Transfer Payment Agreement with the Province of Ontario for provincial assistance for incremental costs related to the March 2025 ice storm. Carried 13.2. Report 2026-002 - Corporate Services Authorization to enter into a Lease Extension Agreement with the City of Kingston for 1665 Highway 15 Motion #: 5-26 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Gowdy Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to enter into a Lease Extension Agreement with the City of Kingston for the property municipally known as 1665 Highway 15, Kingston. Carried 13.3. Report 2026-005 - Corporate Services 2026 User Fees and Charges By-law Motion #: 6-26 Moved By: Councillor Leonard Seconded By: Warden Saunders Resolved That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2025-002 being a By-law to Impose User Fees and Charges for Services. Carried

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13.4. Report 2026-006 - Corporate Services 2026 Temporary Borrowing By-law Motion #: 7-26 Moved By: Councillor Fowler Seconded By: Councillor Smith Be It Resolved That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2026. Carried 13.5. Report 2026-004 - Corporate Services 2025 Canada Community-Building Fund Allocation Amendment Motion #: 8-26 Moved By: Councillor Lichty Seconded By: Councillor Greenwood-Speers Be It Resolved That the Clerk for the County of Frontenac is authorized to bring forward an amending By-Law for the distribution of the Canada Community-Building Fund (C.C.B.F) for 2025. Carried 14. Information Reports from the Chief Administrative Officer 14.1. Report 2026-003 - Office of the Chief Administrative Officer Unified Road Naming and Civic Addressing Policy for Frontenac County 15. Reports from Advisory Committees of County Council 16. Return to Council Motion #: 9-26

Moved By: Seconded By:

Councillor Gowdy Warden Saunders

That Council revert from Committee of the Whole Council, to Council. Carried 17. Adoption of the Report of the Committee of the Whole Council Motion #: 10-26

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried

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18. Motions Notice of Which has Been Given 19. Giving Notice of Motion 20. Communications That Council consent to the following communications of interest to Council listed below be received and filed:

1. From Grey Sauble Conservation providing its submission to the ERO Posting, opposing the consolidation of Ontario’s conservation authorities
2. From Tay Valley Township regarding a Resolution on the Proposed Boundaries for the Regional Consolidation of Ontario’s Conservation Authorities
3. From the Ganaraska Conservation regarding a Resolution calling for further consultation on the consolidation of conservation authorities
4. From the Municipality of Grey Highlands regarding a Resolution concerning the Conservation Authority Changes
5. From the Municipality of Meaford regarding a Resolution concerning the Proposed Conservation Authority Consolidations
6. From the Town of Smiths Falls regarding a Resolution on the Consolidation of Conservation Authorities
7. From the Town of Smiths Falls regarding a Resolution Urging the Province to Reinstate the Eligibility for Curbside Blue Box Collection
8. From the Township of Drummond North Elmsley regarding a Resolution of Support for Consolidation Provincial Conservation Agency
9. From the Township of Hamilton regarding a Resolution of Support of Ganaraska Region Conservation Authority Resolution concerning Consolidation of conservation authorities
10. From the Township of Nairn and Hyman regarding a Resolution concerning the Elect Respect Pledge
11. From the Township of Nairn and Hyman regarding a Resolution of support for Steel and Lumber Sectors
12. From the Township of Nairn and Hyman regarding a Resolution of support for the request for Nation Building Improvements to Highway 11 and 17
13. From the United Counties of Stormont, Dundas & Glengarry regarding a Resolution opposing the consolidation of Conservation Authorities
14. From the City of Brantford regarding a Resolution concerning the Call for Reform and Publication of the Ontario Sex Offender Registry
15. From the Municipality of South Huron regarding a Resolution on the Proposed Boundaries for the Regional Consolidation of Ontario’s Conservation Authorities (UTRCA) Page | 5 Page 14 of 97

16. From the Town of Cobourg Council regarding a Resolution concerning the GRCA Board Resolution in response to Bill 68 and consolidation of CA’s 17. From the Town of Cobourg regarding a Resolution on Elbows Up for Climate Action 18. From the Township of Scugog regarding a Resolution concerning Regional Consolidation of Conservation Authorities 19. From the United Counties of Leeds and Grenville regarding a Resolution concerning the Municipal Accountability Act 20. From the City of Stratford regarding a Resolution concerning Bill 68 and the Conservation Authorities 21. From the City of Welland regarding a Resolution on Call to Action for Justice and Protection of Canada’s Children 22. From the Eastern Ontario Warden’s Caucus Announcing its 2026 Chair and ViceChair 23. From the EOWC regarding a Resolution concerning OMERS Governance Changes and Bill 68 24. From the Municipality of Shuniah regarding a Resolution concerning Bill 9 and Municipal Accountability 25. From the Town of Saugeen Shores regarding a Resolution opposing the amalgamation of Conservation Authorities 26. From the Township of Larder Lake regarding a Resolution to Support the Elect Respect Pledge 21. Other Business 22. Bylaws General Bylaws and Confirmatory Bylaw 22.1. First and Second Reading Motion #: 11-26 Moved By: Seconded By:

Deputy Warden Vandewal Councillor Smith

Resolved That leave be given the mover to introduce by-laws 2) through 7) that have been circulated to all Members of County Council and that by-laws 2) through 7) be read a first and second time. Carried 22.2. Third Reading Motion #: 12-26

Moved By: Seconded By:

Deputy Warden Vandewal Councillor Smith

Resolved That by-laws 1) through 7) be read a third time, signed, sealed and finally passed. Carried Page | 6 Page 15 of 97

22.3. Bylaws

1. By-law 2025-044 To declare lands of the County owned property located in Tichborne near Fream Street; legally described as CON 1 PT LOTS 18 TO 20 CON 2 PT LOTS 16 20 AND 21 in the former township of Hinchinbrooke, surplus for the purpose of transferring excess portions of the K&P Trail to 11628 Road 38.
2. By-law 2026-001 To authorize the Execution of a Transfer Payment Agreement with the Province of Ontario for provincial assistance for incremental costs related to the March 2025 ice storm
3. By-law 2026-002 To authorize the Warden and Clerk to enter into a Lease Extension Agreement with the City of Kingston for the property municipally known as 1665 Highway 15, Kingston.
4. By-law 2026-003 To amend By-law 2025-044 (to authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund)
5. By-law 2026-004 To Impose User Fees and Charges for Services
6. By-law 2026-005 To authorize temporary borrowing for current expenditures for the year 2026
7. By-law 2026-006 To confirm all actions and proceedings of County Council on January 21, 2026
8. Adjournment Motion #: 13-26

Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

That the meeting hereby adjourn at 9:51 a.m. Carried

Bill Saunders, Warden

Jannette Amini, Clerk

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Administrative Report Feb ruary 18, 2 026 Rep ort 202 6-01

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CAO Schedule Highlights - February • • • • • • • •

Quarterly Financial Review – Feb 2 Governance Review Committee – Feb 3 Senior Leadership Team Meeting – Feb 4 Technical Support Committee – Feb 11 Public Health Discussion – Feb 11 FLA OHT Leadership – Feb 12 FMS / MECP Meeting – Feb 13 Frontenac County Council – Feb 18

• • • • • • • •

ALTO Open House – Feb 18 Old House Staff Meeting – Feb 19 EOWC Health Care Group – Feb 20 New Hire Orientation – Feb 23 Employee EDI Committee – Feb 23 FMS Annual General Meeting – Feb 24 Fairmount / Sodexo Meeting – Feb 25 EOWC CAO Meeting – Feb 26 - 27

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Human Resources Update – Key Activity Recruitment: • 58 postings as of February 9th • Summer student positions posted for Planning, Economic Development and GIS • Human Resources Director recruitment complete • Interviews for part-time paramedics in progress • Fairmount Home – ongoing recruitment Labour Relations: • OPSEU bargaining – waiting on dates • 3 mediations/arbitrations Miscellaneous: • 360 feedback surveys for 8 leaders • 360 feedback survey for CAO; results compiled; presentation for the CAO Performance Review Committee • HR cleanup of TMRMS files in preparation to move to Share Point • Updating of policies

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Frontenac Paramedics • Paramedics are completing annual training that includes the Before Operational Stress program. This is funded primarily through a grant received from the Ministry of the Solicitor General. • Service wide ‘rebid’ completed to take effect in May, integrating the new 12-hour/7-day a week resource added in 2026 budget. • The remounted ambulance sent away back in October 2025 is now in service.

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Fairmount Home’s Winter Olympics Fairmount athletes enjoyed Winter Olympic games including floor hockey, basketball, tabletop curling and beanbag toss. A big thank you to our Recreation team.

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Fairmount Home

Rebecca McEwen, our Nurse Practitioner, was a co-host in a session on February 11 to walk families and staff through the most common, most emotionally charged questions that arise after long-term care admission.

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Communications Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca CivicWebPortal Social Media Engagement County Facebook & Instagram County X Twitter County YouTube County LinkedIn FPS X Twitter Visit Frontenac Facebook & Instagram Fairmount Facebook K&P Trail Facebook Group H.I. Ferry X Twitter Total engagements in September Change from December 2025 Change from January 2026

20,641 6,959 4,235

6,665 1,879

15,249 76 472

945 121 39 3,031 466 9

60,787 13% 23%

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Planning Services – Township Applications (January) • Wh il e som e appl icatio ns from 2025 co nti nue to b e proce sse d, th e l evel of new appl icatio ns is lo w g iven the weather and ti me of year.

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Planning Services – County Planning Studies • Natural Heritage Study – Work underway on background research and data collection • Population, Housing, and Employment Projections – Watson & Associates Economists Ltd. have been retained to undertake the update to the growth projections.

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Welcome Michael Fisher Please welcome Michael Fisher Incoming Director of Human Resources

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A Big Thank You To Barb!

Wishing you all the best in your retirement! Sincerely, County of Frontenac

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Barb McCulloch

Report 2026-015

Council Information Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator Fairmount Home

Date of meeting:

February 18, 2026

Re:

Fairmount Home Resident and Family Annual Satisfaction Survey 2025

Recommendation This report is for information purposes only. Background The Fixing Long-Term Care Act (FLTCA), 2021, s. 43(1) states every license of a longterm care home shall ensure that, unless otherwise directed by the Ministry, at least once in every year a survey is taken of the residents, their families and caregiver to measure their experience with the home and the care, services, programs, and goods provided at the home. Comment Resident Family Satisfaction Survey Fairmount was one of eight (8) LTC homes that developed common satisfaction surveys for residents and families that met the homes’ requirements under the FLTCA as well as CARF Accreditation standards. There was an individual survey for residents and a separate survey for family members, Powers of Attorney (POA) or caregivers of residents. Survey respondents were able to complete the survey by hardcopy or online. There were 335 survey responses (213 resident responses and 122 family responses) among the eight (8) LTC homes with an overall average score for residents of 96% and families/POA of 97%. In 2025, the eight (8) LTC homes saw a 25% decrease in

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residents and family members participation in the surveys when compared to the previous year. At Fairmount, there were 67 total survey responses which is an 8% increase in the number of responses when compared to 2024. There were 13 fewer resident responses which represents a decrease of 32% when compared to the previous year. The home provides staff and volunteers to assist residents with the survey, but survey participation is voluntary. In addition, the family members’ response rate increased by 82% when compared to the previous year. Overall, Fairmount’s satisfaction survey results at 98% is higher than the previous year (95%) and consistent with the other homes’ overall results (96%). Management has reviewed the survey responses including the comments and will ensure actions are taken, as appropriate. The satisfaction survey results will be shared with Residents’ Council and Family Council. The Resident and Family Annual Satisfaction Survey Response Summary for 2025 is attached as appendix A. Strategic Priority Implications 3. Strengthen Quality of Life through Enhanced Service Delivery •

Focus on Fairmount Home o Improve the quality of care and services provided to residents.

Financial Implications Organizations, Departments and Individuals Consulted and/or Affected Residents, Families & Caregivers Fairmount Management Team Fairmount Staff

Information Report to Council Fairmount Home – Resident and Family Annual Satisfaction Survey 2025 February 18, 2026

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Page 2 of 2

Resident and Family Satisfaction Survey Results

40 27 67

All LTC Homes (8) 2025 Variance 122 -25% 213 -25% 335 -25%

99% 98% 98%

2025 97% 96% 96%

Variance 2% 2% 3%

2025

2025

Variance

100% 95% 100% 100%

97% 100% 97% 100%

99% 99% 97% 100%

-2% 1% 0% 0%

100%

100%

98%

2%

77%

100%

87%

13%

100%

97%

97%

1%

91%

100%

96%

4%

100%

97%

100%

-3%

100%

100%

97%

3%

95%

100%

98%

2%

100%

100%

94%

6%

100% 95%

100% 97%

99% 96%

1% 1%

95%

97%

96%

1%

Response rate Family Residents Total

2024

Average score Family/Substitute Decision Makers Residents Total

2024

Family/Substitute Decision Maker Responses

2024

Q3 I feel that good personal care is provided to my loved one. Q4 I am satisfied with the respect and emotional support given to my loved one. Q5 I am involved as much as I want to be in decisions about care. Q6 The Home respects my loved one’s spiritual and cultural values. Q7 I am satisfied with the medical attention provided by my loved ones physician (and/or Nurse Practitioner). Q8 I feel there is enough recreation programs that meet the individual needs and interests of each resident. Q9 I am happy with the overall cleanliness of the Home Q10 I am satisfied with the laundry services provided over the past year to my loved one. (quality, care and delivery services) Q11 Nursing team members (PSW, RPN, RN) actively listen to me. (listen and acknowledge what I am saying) Q12 The Home responds to my questions and concerns in a timely manner. Q13 I feel informed about policies, routines and services at the Home so that I understand the context of my loved one’s care. Q14 Staff identify themselves when I am speaking with them (either verbally or via the wearing of their name tag). Q15 I am comfortable approaching staff with my concerns. Q16 The Home resolves my concern(s) to my satisfaction. Q17 As POA/SDM, I am provided with enough information regarding changes in medication, physical condition and plan of care in order to provide my informed consent.

2025 22 40 62 2025 96% 93% 95%

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Resident and Family Satisfaction Survey Results

Response rate Q18 During this past year, I am satisfied with how the Home responded to outbreaks occuring in the Home. The appropriate precautions were taken to protect my loved one. Q21 I am satisfied with the Hairdressing services provided to my loved one. Q22 I am satisfied with the Physiotherapy Services provided to my loved one. (heat therapy, range of motion, one to one exercises, walking) Q23 I am aware of how I could access external healthcare services. (ie. dental, advanced foot care, vision and hearing services) Q24 I would recommend this Home to others. Resident Responses My Personal Care Q3. I am treated with kindness, courtesy, compassion, fairness, respect and dignity. Q4. I feel that team members (nursing staff) appreciate/respect my privacy. Q5. Team members take into consideration my religious, ethnic and cultural values. Q6. I am encouraged and/or involved in decisions about my care. Q7. Team members answer when I call (when they do so, they are respectful - knock on the door, introduce themselves, etc.) Q8. Good personal care is provided (tooth brushing, bathing and dressing). Q9. Team members actively listen to me (listen and acknowledge what I am saying). Q10. My preferences are respected regarding bathing (day/time/bath or shower). Q11. My preferences are respected regarding time I prefer to go to bed. Q12. My preferences are respected regarding time I prefer to get up. Q13. I am given enough information about changes in my medication, physical condition and plan of care to feel capable of giving my consent. Q14. I am given timely information on how I could access external healthcare services when I require them (i.e. dental, advanced foot care, hearing services). Q15.The incontinence products (briefs, pads, liners) provided in the Home meet my needs. Q16. I am satisfied with the medical attention provided by my Physician (and Nurse Practitioner, if applicable). My Home Environment Q18. The overall cleanliness of the Home. Q19. Feeling safe and secure with all team members (all staff).

2024

2025

All LTC Homes (8) 2025 Variance

95%

100%

99%

1%

86%

97%

97%

0%

95%

100%

94%

6%

95%

97%

90%

7%

100%

97%

97%

0%

2024

2025

2025

Variance

98% 100% 100% 93%

100% 100% 96% 100%

99% 98% 98% 92%

2% 2% -2% 8%

88%

96%

95%

2%

100% 98% 90% 98% 98%

100% 100% 100% 100% 100%

99% 95% 96% 100% 96%

1% 6% 4% 0% 5%

83%

100%

93%

7%

88%

100%

96%

4%

100%

100%

96%

4%

90%

100%

99%

1%

100% 98%

100% 100%

100% 97%

0% 4% 2

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Resident and Family Satisfaction Survey Results

Response rate Q20. Feeling safe and secure with other residents. Q21. Feeling safe and secure in my home environment. Q22. Feeling the gardens and grounds outside are inviting and well maintained. Q23. Feeling the décor in public and shared areas is homelike. Q24. The cleanliness and layout of my room. Q25. Feeling an overall homelike environment.

2024 90% 93% 100% 95% 98% 95%

2025 92% 100% 100% 100% 100% 100%

All LTC Homes (8) 2025 Variance 94% -2% 97% 3% 98% 2% 96% 4% 97% 4% 93% 7%

3 Page 32 of 97

Resident and Family Satisfaction Survey Results

Response rate Laundry Services Q27. The Laundry Services provided over the past year (i.e. were they delivered timely and to the appropriate owner; quality of care of my clothing; missing items being found). Q28. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the environmental team (staff members - including housekeeping, laundry, maintenance). Mealtime Experiences Q30. Menu choices - I am offered meal options for breakfast/lunch/dinner. Q31. I am satisfied with the availability and choice of nourishments and between meal snacks. Q32. Temperature of meals were ok. Q33. The food tastes good and are good portions. Q34. Overall dining experience (service and atmosphere). Q35. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the Dietary (staff) team members. Recreation and Therapy Services Q37. I enjoy the recreational activities (manicures, bingo, art therapy and games) Q38. I enjoy community outings (shopping trips, lunches and day trips) Q39. I enjoy intellectual programs (trivia, reminiscing, current news events) Q40. I enjoy social programs (special events, socials and parties) Q41. I enjoy spiritual services (church, bible study and hymn sing). Q42. I am satisfied with the assistance/encouragement I receive from team members (Activation/Recreation staff) to enjoy a program. Q43. I am always asked if I want to participate in activities happening in the Home Q44. I enjoy the physiotherapy services (heat therapy, range of motion, exercises). Q45. I enjoy the restorative care program (i.e. meal support, bladder training, range of motion, and/or walking program). Q46. I enjoy the exercise programs. Q47. I am satisfied with my involvement and/or the work of the Residents’ Council in the Home. Q48. I enjoy the hairdressing services (assistance, availability, friendliness). Q49. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the Recreation team members. Communication

2024

2025

All LTC Homes (8) 2025 Variance

87%

96%

91%

5%

95%

100%

98%

2%

95%

100%

96%

4%

100%

96%

88%

8%

90% 87% 93%

87% 100% 100%

84% 88% 92%

3% 11% 8%

98%

98%

98%

0%

96% 96% 84% 93% 96%

100% 96% 91% 95% 95%

99% 99% 98% 99% 98%

0% -3% -8% -4% -4%

94%

95%

96%

-1%

90% 97%

76% 96%

95% 96%

-19% -1%

100%

95%

96%

-1%

96%

95%

95%

1%

46%

95%

89%

6%

100%

91%

96%

-5%

98%

96%

99%

-3% 4

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Resident and Family Satisfaction Survey Results

Response rate Q51. I can share my opinion without fear of consequences. Q52. Team members (staff) care about any issues I may convey, I feel listened to. Q53. Team members (staff) take the time to understand my concerns. Q54. The Home responds to my questions/concerns in a timely manner. Q55. The Home resolves my concern(s) to my satisfaction. Overall Q57. During the past year, I felt that the Home was taking appropriate precautions when Outbreaks occurred which helped me feel safe. Q59. I would recommend this Home to others Q60. Overall, I am happy with the home and the team members (staff).

2024 92% 90% 92% 92% 82%

2025 100% 100% 100% 100% 100%

All LTC Homes (8) 2025 Variance 97% 2% 95% 5% 95% 4% 93% 7% 94% 5%

95%

100%

98%

3%

98% 98%

100% 100%

97% 98%

3% 3%

5 Page 34 of 97

Report 2026-016

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator Fairmount Home

Date of meeting:

February 18, 2026

Re:

Fairmount Home - Long-Term Care Home Service Accountability Agreement LSAA - Schedule E - Form of Compliance Declaration

Recommendation Resolved That the Council of the County of Frontenac receive the Fairmount Home Long-Term Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health. Background The LSAA is the service accountability agreement between a long-term care home licensee and Ontario Health, and is a requirement under the Connecting Care Act, 2019. The agreement assists Ontario Health in fulfilling its obligations to the Ministry of LongTerm Care, the Province of Ontario, and its plan to integrate the local health system. Ontario Health provided notice on February 13, 2025, advising the current LSAA will be extended to March 31, 2026. Comment The LSAA reporting requirements include an annual completion of the Schedule E – Form of Compliance Declaration that is attached as Appendix A. After consultation with the appropriate officers and management, the Administrator believes that Fairmount

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Home has fulfilled its obligations during the reporting period from January 1, 2025, to December 31, 2025. Strategic Priority Implications 3. Strengthen Quality of Life through Enhanced Service Delivery •

Focus on Fairmount Home o Improve the quality of care and services provided to residents.

Financial Implications If the LSAA – Schedule E – Form of Compliance Declaration is not signed, Ontario Health may discontinue the flow of funds to Fairmount Home. Organizations, Departments and Individuals Consulted and/or Affected • • • •

Fairmount Home, Management Kevin Farrell, Chief Administrative Officer Philip Piasetzki, Acting Director of Corporate Services/Treasurer Ontario Health

Recommend Report to Council Fairmount Home - Long-Term Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration February 18, 2026 Page 2 of 2

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Schedule E – Form of Compliance Declaration DECLARATION OF COMPLIANCE Issued pursuant to the Long-Term Care Home Service Accountability Agreement To:

The Board of Directors of Ontario Health Attn: Board Chair.

From:

The Board of Directors (the “Board”) of the Corporation of the County of Frontenac (the “HSP”)

For:

Fairmount Home (the “Home”)

Date:

February 18, 2026

Re:

January 1, 2025 – December 31, 2025 (the “Applicable Period”)

The Board has authorized me, by resolution dated February 18, 2026, to declare to you as follows: After making inquiries of Susan Brant, Administrator, and other appropriate officers of the Health Service Provider (the “HSP”) and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board’s knowledge and belief, the HSP has fulfilled its obligations under the long-term care home service accountability agreement (the “Agreement”) in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that: (i)

it has complied with the provisions of the Connecting Care Act, 2019 and with any compensation restraint legislation which applies to the HSP; and

(ii)

every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement.

Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the Ontario Health and the HSP effective April 1, 2023.

Jannette Amini, Manager of Legislative Services/Clerk

1 Page 37 of 97

Schedule E – Form of Compliance Declaration Cont’d. Appendix 1 - Exceptions [Please identify each obligation under the LSAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] Not applicable

2 Page 38 of 97

Report 2026-018

Council Information Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator Fairmount Home

Date of meeting:

February 18, 2026

Re:

Fairmount Home Q4 Quarterly Update Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities at Fairmount Home (“Fairmount”) from October 1, 2025, to December 31, 2025, as well as significant updates in January 2026. Comment Ministry of Long-Term Care – Incidents During this period, there were fourteen critical incidents logged with the Ministry of LongTerm Care (MLTC), that were unrelated to a disease outbreak. One critical incident was related to alleged resident to resident abuse, six critical incidents were related to alleged staff to resident abuse, two critical incidents were related to alleged visitor to resident abuse, two critical incidents were related to resident falls with an injury, one critical incident related to an unaccounted or missing tablet of a controlled substances and two critical incidents were related to misappropriation of resident funds. Thank you to management who completed internal investigations and staff who were diligent in managing the incidents. The legislated reporting for these incidents were completed as required to MLTC and Kingston Police.

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Ministry of Long-Term Care – Inspections During the fourth quarter, two in-person MLTC Inspections occurred with the first inspection occurring from October 16 – 22 related to two critical incidents for falls with an injury. Three written notifications (WN) were issued from the inspection. The first WN was in relation to a failure to ensure a specified falls prevention device was in place that had been recently added to the plan of care. The second WN was issued for failing to follow the home’s Falls Risk Assessment policy during the annual RAI-MDS assessment. The third WN was issued for failing to follow the home’s head injury routine (HIR) after a resident returned from hospital. The HIR was followed until a resident was transferred to hospital but was not resumed when the resident returned from hospital. Staff education has been provided to ensure compliance with the home’s policies. The second in-person MLTC inspection occurred from January 13 – 15 related to two critical incidents for falls with an injury and two critical incidents related to outbreaks of infectious diseases with no findings of non-compliance. The public versions of the reports are posted at Fairmount Home for public review. The Ministries of Health and Long-Term Care publishes the Reports on Long-Term Care Homes on its website. Thank you to management and staff who worked professionally and cooperatively with the Ministry Inspectors. Outbreak During the fourth quarter, there were five outbreaks declared by Southeast Public Health as follows: ➢ A COVID-19 outbreak occurred on one resident home area from November 25, 2025 – December 2, 2025, that impacted two (2) residents. ➢ An influenza A outbreak occurred on one resident home area from December 11, 2025 – December 19, 2025, that impacted four (4) residents. ➢ A coronavirus outbreak occurred on one resident home area from December 19, 2025 – December 26, 2025, that impacted one (1) resident. ➢ An adenovirus outbreak occurred on one resident home area from December 26, 2025 – January 19, 2026, that impacted sixteen (16) residents. ➢ An influenza A outbreak occurred on one resident home area from December 31, 2025 – January 5, 2026, that impacted one (1) resident. Thank you to management and staff who actively managed the outbreaks. The legislated reporting was completed as required to the MLTC and Southeast Health Unit.

Information Report to Council Fairmount Home - Q4 Quarterly Update Report February 18, 2026

Page 2 of 3

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Ministry of Labour Inspections A Ministry of Labour (MOL) inspection was conducted on December 19, 2025, in relation to their Workplace Violence Prevention Campaign. During the inspection, an order was issued to ensure the corporate workplace violence policy is reviewed as often as necessary, but at least annually. In addition, orders were issued to ensure no food, drink, tobacco, or cosmetics are consumed, applied or kept in areas where infectious materials, hazardous chemicals or hazardous drugs are used, handled or stored due to staff drinks and cosmetics observed at nursing stations and in laundry. In response to the orders, the workplace violence policy has been reviewed and updated. Staff education was provided regarding no food, drink, tobacco or cosmetics on the resident home areas, food production areas, and in laundry. A second MOL inspection was conducted on January 9, 2026, in relation to the Adenovirus outbreak in the home. During the inspection, an order was issued due to staff drinks observed at the nursing station and in laundry. In addition, an order was issued for eye goggles inadequately stored in the laundry. Staff education was provided regarding the proper storage for eye goggles. The management team met with the Health and Safety Committee to complete a home-wide risk assessment to assign designated hydration stations within the home. Staff communication was provided regarding the mandate to use only the designated hydration stations including in-person sessions to address staff questions. The management team also instituted daily audits to ensure compliance with the mandated hydration stations. A third follow-up MOL inspection was conducted on January 19, 2026, to confirm compliance with the orders issued during prior inspections. There were no findings of non-compliance. Strategic Priority Implications Not applicable Financial Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Home Health and Safety Committee

Information Report to Council Fairmount Home - Q4 Quarterly Update Report February 18, 2026

Page 3 of 3

Page 41 of 97

Report 2026-014

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

February 18, 2026

Re:

Corporate Services 2025 Year End Report of the County of Frontenac Emergency Management Program Committee

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2025 Year End Report on the County of Frontenac Emergency Management Program Committee report; And Further That a copy of the 2025 Year End Report of the County of Frontenac Emergency Management Program Committee be posted to the County of Frontenac Website. Background Ontario Regulation 380/04 of the Emergency Management and Civil Protection Act sets out the Standards for requirements under the said Act. Part II of the Regulation sets out the Municipal Standards under the Act, with Section 10 (4) mandating that the emergency management program co-ordinator shall report to the municipality’s emergency management program committee on his or her work under subsection (3). Subsection (3) states: The emergency management program co-ordinator shall coordinate the development and implementation of the municipality’s emergency management program within the municipality and shall co-ordinate the municipality’s emergency management program in so far as possible with the emergency management programs of other municipalities, of ministries of the Ontario government and of organizations outside government that are involved in emergency management.

Page 42 of 97

Section 11 of the Regulation also requires that: (5) The committee shall advise the council on the development and implementation of the municipality’s emergency management program. O. Reg. 380/04, s. 11 (5). (6) The committee shall conduct an annual review of the municipality’s emergency management program and shall make recommendations to the council for its revision if necessary. Comment The purpose of this report is to provide County Council with the annual 2025 Year End Report of the Emergency Management Program Committee, attached to this report as Appendix A, pursuant to Ontario Regulation 380/04 of the Emergency Management and Civil Protection Act. Strategic Priority Implications Priority 4 4.1

Maximize Administrative Leadership within the County Administration.

Ensure efficient and responsible financial management of County resources.

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected All Departments

Council Recommend Report Corporate Services 2025 Year End Report of the County of Frontenac Emergency Management Program Committee February 18, 2026 Page 2 of 2

Page 43 of 97

2025 Year End Report Emergency Management Program Committee The following report to the Emergency Management Program Committee (EMPC) outlines the successes, deficits, and deferrals for 2025. Key Emergency Management Personnel By-law 2022-0048, being a by-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act assigned County personnel to the following roles: • • • • • • • • • • • • •

Emergency Management Program Coordinator – Manager of Legislative Services/Clerk Community Emergency Management Coordinator (CEMC) – Manager of Legislative Services/Clerk Alternate CEMC – Chief Paramedic/Director, Deputy Chief of Operations, and Mark Podgers Head of Council – Warden Emergency Operations Centre Director – Chief Administrative Officer Emergency Information Officer – Communications Officer Liaison Officer – Manager of Legislative Services/Clerk Scribes – CAO’s Executive Assistant Community Emergency Management Coordinator Operations Section Chief – Chief Paramedic/Director Planning Section Chief – Director of Planning and Economic Development Logistics Section Chief – Director of Human Resources Finance and Administration Section Chief – Director of Corporate Services/Treasurer

Emergency Management Program Committee (EMPC) By-law 2022-0048, which includes a Terms of Reference, established the following positions as members of the EMPC: a. County Warden b. Emergency & Transportation Council Liaison c. Chief Administrative Officer d. Director of Planning and Economic Development e. Director of Corporate Services/Treasurer f. Chief Paramedic/Director of Paramedic Services/Transportation Services g. Manager of Legislative Services/Clerk h. Manager of Information Services i. Director of Human Resources j. Communications Officer k. Administrator of Fairmount Home l. Manager of Continuous Improvement m. Frontenac County Emergency Communications Coordinator

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n. Ontario Provincial Police Detachment o. Community Emergency Management Coordinator p. County Fire Coordinator q. Kingston, Frontenac, Lennox & Addington Public Health r. Alternate Community Emergency Management Coordinator(s) s. Administrative Assistant/Scribes The program committee and call-out lists were updated in 2025. The EMPC met on 3 occasions in 2025, with 2 official business meetings, 1 training session facilitated by Hydro One on expectations during a power outage, and an emergency exercise on a power outage. Hazard Identification Risk Assessment (HIRA) A Hazard Identification and Risk Assessment (HIRA) is a systematic risk assessment tool used to assess the risks of various hazards. It helps the County’s EOC to prepare for the worst and/or most likely risks and is used in the development of our annual Emergency Exercises, training programs, and plans based on the most likely scenarios. It should be noted that Risk is the unwanted consequence of an event or series of events and occurs when multiple risk causing factors occur at the same time causing an accident manifesting in an event like a fire or explosion. The objectives of the HIRA review each year is to carry out a systematic, critical appraisal of all potential hazards in the County, and identify the existing safeguards available to control the risks due to the hazards. The HIRA information was updated 2025. The proposed updates had been initially discussed with the EMPC early in the year to obtain their input into the revision process. The HIRA is not a public record. Critical Infrastructure (CI) Critical infrastructure (CI) refers to processes, systems, facilities, technologies, networks, assets and services essential to the health, safety, security or economic wellbeing of the citizens of the County and the effective functioning of the County of Frontenac. Disruptions of CI could result in catastrophic loss of life, adverse economic effects and significant harm to public confidence. The Critical Infrastructure list for the County was updated in 2025 based on review by the EMPC, specifically a review of the priority of each sector’s infrastructure [Critical (1), Important (2) and Secondary (3)]. The Critical Infrastructure list is not a public record. Municipal Emergency Plan The Emergency Management Plan for the County of Frontenac was reviewed in 2025 and no updates were required.

2025 Year End Report – Emergency Management Program Committee Page 45 of 97

Page 2 of 5

A copy of the most current publicly available Emergency Management Plan is found on the County’s website. Municipal Emergency Control Group (MECG) The Municipal Emergency Control Group carried out its annual Training and Emergency Exercise, as mandated under the Emergency Management and Civil Protection Act, on September 9, 2025. The training was facilitated by Hydro One and provided an overview to the group of how power outages are dealt with and all of the moving pieces that are involved in a power disruption when HydroOne is working diligently to get all customers back up and running. It was very helpful for the Control Group to understand at the County the different levels of power outages in order that we can better plan when these significant weather events cause a power disruption. It was not only a great learning session, and has helped the County to understand our roles during an emergency and knowing that assistance is just a phone call away when needed, especially when we are working to ensure the safety and well being of the residents of Fairmount Home, or those who rely on our Frontenac Paramedics when needed. The exercise was based on a scenario resulting from a power outage, followed with the aim of improving the awareness and familiarity of the MECG with the relevant emergency plans and procedures, as well as to improve preparedness and identify gaps in existing plans that need to be addressed prior to an incident. Emergency Operations Centres (EOC) County of Frontenac primary and alternate EOCs remain as defined in the plan (exact locations are not public records). Each Centre also has a Media Relations Centre assigned in close proximity. Both EOCs are equipped with appropriate technology to allow the MECG to effectively deal with an emergency. The primary EOC is equipped with an automatic generator that requires no intervention to work and is tested monthly. The alternate EOC location is also equipped with an automatic generator. A municipal facility functions as the Media Relations Centre. Public Education and Incidents of Note The municipality’s Emergency Management web page includes the addition of links to the County’s local municipalities, provincial, federal and NGO websites for pertinent emergency preparedness information, including 72-hour preparedness, preparedness for hazards, etc. This information was reviewed and updated in 2016 as part of the County’s website redevelopment and will be reviewed in 2025 to ensure its relevance.

2025 Year End Report – Emergency Management Program Committee Page 46 of 97

Page 3 of 5

The County’s social media channels also promote information related to various emergency situations affecting or potentially affecting the municipality, including delivery of appropriate messaging to residents at different times during the year. Emergency Preparedness Week The County provided Emergency Management tweets during Emergency Preparedness week. All the documentation that was put out on the website is public education and awareness material. County Council, at its regular meeting held on April 16, 2025 also Proclaimed the week of May 4 to May 10, 2025, to be Emergency Preparedness Week throughout the County of Frontenac with the theme of " Plan For Every Season", and encouraged all citizens to make a plan, build a kit, stay informed, and to participate in educational activities on emergency preparedness. Provincial Emergency Operations Centre (PEOC) The Provincial Emergency Operations Centre (PEOC) is the central coordinator of the provincial ERO. It provides 24/7 continuous monitoring of ongoing emergencies in the province, as well as situations that have the potential to result in an emergency. The PEOC facilitates the sharing of key information, to support decision-makers and provincial resources in evolving situations as effectively as possible. The PEOC assigns Field Officers to support municipal staff in their emergency management efforts and to provide any assistance when needed, in terms of municipalities meeting their annual compliance. The CEMC was very grateful to James Brown, Field Officer for the Loyalist Sector for all of his support during 2025 and his continued guidance. The CEMCE is pleased to advise Council that Mr. Brown has reviewed the County’s Compliance report for 2025 that was submitted in December and has recommended that the County is in compliance with the Emergency Management and Civil Protection Act. Fairmount Home In 2025 as mandated by the Ministry of Long-Term Care (MLTC), all residents and staff were again offered access to the COVID and influenza vaccines at intervals guided by the South East Health Unit (SEHU formerly Kingston, Frontenac, Lennox and Addington Public Health). In addition, residents were offered the opportunity to receive a Respiratory Syncytial Virus (RSV) vaccine as guided by SEHU. Fairmount Home continued to screen residents for symptoms of illness for various pathogens to identify symptomatic and asymptomatic transmission of pathogens. If residents exhibited symptoms of illness, they received the appropriate testing for detection of the pathogen. As directed by SEHU and/or Fairmount Home, staff and visitors were required to wear respiratory masks in the home during an outbreak and during the fall/winter season to reduce the risk of transmission. During outbreaks, residents were also encouraged to wear respiratory masks and ensure physical distancing, especially during group 2025 Year End Report – Emergency Management Program Committee Page 47 of 97

Page 4 of 5

activities. An email platform called Constant Contact continues to be used to communicate outbreak status as well as the home’s visitation policy to resident families/POAs. Fairmount Home also completed their annual review and update of their Emergency Response Plan.

2025 Year End Report – Emergency Management Program Committee Page 48 of 97

Page 5 of 5

Report 2026-017

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

February 18, 2026

Re:

Planning and Economic Development Trailhead Funding Agreement Sharbot Lake

Recommendation Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake And Further That Council authorized the use of $100,000 from the K&P Trail Reserve to fulfill this commitment. Background The purpose of this report is to seek Council approval of a Funding Agreement between the County of Frontenac and the Township of Central Frontenac to support the establishment of a formal trailhead in Sharbot Lake along the K&P Trail. At its regular meeting on November 19, 2025, County Council considered Report 2025084 KP Trail: Central Frontenac Request for Trailhead Funding to Support the Construction of an Accessible Washroom in Sharbot Lake. Following review of that report, Council passed the following motion: Motion #: 203-25

Moved By: Seconded By:

Councillor Smith Councillor Lichty

Be It Resolved That the Council of the County of Frontenac approve the allocation of $100,000 as the Township of Central Frontenac’s Trailhead funding allocation, to be taken from the K&P Trail reserve fund for the purpose of supporting the installation of an accessible washroom in Sharbot Lake Beach. Page 49 of 97

And Further That staff be directed to work with the Township of Central Frontenac to ensure a detailed plan, including costs, is in place to address the primary trailhead requirements. And Further That this funding is conditional upon a memorandum of understanding (MOU) being brought back to County Council for final review and approval outlining the roles and responsibilities of each party. The Funding Agreement presented with this report fulfills Council’s direction to bring forward a formal agreement outlining roles, responsibilities, standards, and conditions associated with the approved funding. Comment The agreement before Council is structured as a funding agreement, not an ongoing partnership or service agreement. Under the proposed agreement, the County will provide up to $100,000, representing the entirety of the County’s commitment to invest in a trailhead in the Township of Central Frontenac. This funding will be allocated from the K&P Trail reserve, to support trailhead-related infrastructure such as signage, wayfinding, and other approved trailhead criteria. The Township will direct this funding towards the development of the Sharbot Lake trailhead, including a fully accessible, year-round public washroom that is already under construction. Going forward, the Township will own, operate, and maintain the entire trailhead, including the washroom, signage, parking areas, landscaped spaces, and other public amenities. The County will not assume any responsibility for operating, maintaining, repairing, or replacing trailhead infrastructure. Funds will be released once the trailhead work is completed, including the installation of County-approved wayfinding signage, and after the Township has confirmed full responsibility for long-term maintenance. The agreement confirms that this contribution represents the County’s full and final funding commitment, with no future funding obligation. To ensure accountability, the County retains authority to set trailhead standards, approve signage plans, and inspect the trailhead to confirm it is being maintained in a condition that is safe, accessible, and welcoming to trail users. Where deficiencies affecting safety or visitor experience are identified, the County will advise the Township to take action. The proposed Funding Agreement implements Council’s direction from Motion #203-25 and provides a clear and accountable framework for the use of County trailhead funding in Central Frontenac. It supports the development of a key access point to the K&P Trail at Sharbot Lake, ensures County standards are met, and protects the County from ongoing operational obligations.

Recommend Report to Council Planning and Economic Development Trailhead Funding Agreement Sharbot Lake January 21, 2025

Page 50 of 97

Page 2 of 3

Strategic Priority Implications Priority 2: Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County •

Work with Townships to improve and sustain the villages and hamlets across the region.

Priority 4: Maximize Administrative Leadership within the County Administration • • •

Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees). Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

Financial Implications There is $350,000 in the K&P Trail Reserve. After the $100,000 is allocated, $250,000 will remain. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Phil Piasetzki, Acting Treasurer

Recommend Report to Council Planning and Economic Development Trailhead Funding Agreement Sharbot Lake January 21, 2025

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FUNDING AGREEMENT FOR THE SHARBOT LAKE TRAILHEAD

Between THE CORPORATION OF THE COUNTY OF FRONTENAC (the “County”) And THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC (the “Township”)

WHEREAS the County has established a commitment to invest in trailheads for each Township and created a funding mechanism to support the development of trailheads associated with the Frontenac K&P Trail, including a maximum financial contribution of up to One Hundred Thousand Dollars ($100,000) per Township; AND WHEREAS the Township has requested that the County allocate its trailhead funding contribution toward the development of the Sharbot Lake Trailhead, including the construction of a fully accessible, year-round public washroom facility; AND WHEREAS construction of the washroom facility has commenced and the facility forms part of a broader trailhead area extending from Sharbot Lake Beach to the Government Dock and Railway Heritage Park; AND WHEREAS the County has established Primary Trailhead Criteria for Countysupported trailheads, including requirements related to signage, accessibility, parking, and wayfinding, to ensure a consistent, safe, and welcoming visitor experience; AND WHEREAS the Township is responsible for the construction, ownership, operation, maintenance, and lifecycle management of the washroom facility and associated municipal infrastructure within the trailhead area; AND WHEREAS the County and the Township share an interest in enhancing accessibility, visitor experience, and community benefit associated with the K&P Trail and the Sharbot Lake Trailhead; NOW THEREFORE THIS MEMORANDUM OF UNDERSTANDING WITNESSES THAT the parties agree as follows:

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1. Purpose and Scope 1.1. This agreement establishes the respective roles, responsibilities, and commitments of the County and the Township with respect to the development, funding, operation, and long-term maintenance of the Sharbot Lake Trailhead. 1.2. This agreement confirms that: 1.3. the County’s involvement is limited to a defined financial contribution and trail management oversight role; and 1.4. the Township assumes full responsibility for development and regular maintenance of all Sharbot Lake Trailhead amenities, including the washroom facility, signage, and parking areas. 1.5. The parties acknowledge that coordination may be required to implement the funded works; however, nothing in this Agreement creates an ongoing partnership, service relationship, or shared operational responsibility.

2. Definitions 2.1. “Trailhead” means the Sharbot Lake Trailhead area extending from Sharbot Lake Beach to the Government Dock and Railway Heritage Park. 2.2.

“Washroom Facility” means the accessible, year-round public washroom constructed by the Township as part of the Trailhead.

2.3. “K&P Trail Corridor” means the Frontenac K&P Trail lands owned or managed by the County through ownership or agreement.

3. County Financial Contribution 3.1. The County shall provide a financial contribution of up to One Hundred Thousand Dollars ($100,000) toward the development of the Sharbot Lake Trailhead. 3.2. This contribution represents the maximum and final funding commitment of the County to the Township with respect to Frontenac County Council’s commitment to invest up to $100,000 in Central Frontenac for a Trailhead. 3.3. County funds may be applied only to eligible trailhead-related components, including signage, wayfinding, accessibility-related elements, and other infrastructure necessary to satisfy the County’s Primary Trailhead Criteria.

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3.4. County funding shall not be used for, nor create any obligation for the County in respect of: a) operation or maintenance; b) repairs or replacements; c) staffing or utilities; or d) lifecycle costs of the Washroom Facility or other Township-owned amenities.

4. Funding Conditions 4.1. The County’s funding contribution is conditional upon: a) completion of the washroom facility; b) installation of County-approved signage and wayfinding; c) confirmation that the Township has assumed full ownership and maintenance responsibility for the Trailhead

5. County Trail Management and Oversight 5.1. The County shall retain authority for the management, operation, and maintenance of the K&P Trail Corridor in accordance with the K&P Trail Management Plan and applicable County by-laws. 5.2. The County shall establish and maintain trailhead standards applicable to trailheads associated with the K&P Trail, including requirements related to signage, wayfinding, accessibility, and visitor information. 5.3. The Township shall submit a comprehensive trailhead signage and wayfinding plan to the County for written approval from the Director of Planning and Economic Development prior to the release of County funding. 5.4. No County funds shall be released until the signage and wayfinding plan has been approved in writing by the County’s Director of Planning and Economic Development. 5.5. Where updates to trailhead standards, signage guidelines, or trail management practices may materially affect the Trailhead or Township-owned assets, the County shall make reasonable efforts to consult with the Township prior to implementation.

6. Township Capital Responsibilities 6.1. The Township shall be solely responsible for the completion of construction of the Washroom Facility.

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6.2. The Township shall own the Washroom Facility and all associated infrastructure and shall bear all capital costs related thereto. 6.3. The Township shall install all County-approved trailhead signage and wayfinding elements in accordance with the approved signage and wayfinding plan. 6.4. All costs associated with construction, signage installation, and completion of required trailhead elements shall be borne by the Township, with no further financial contribution or cost to the County beyond the amount set out in Section 3.

7. Township Trailhead Maintenance Obligations 7.1. The Township shall be responsible for the ongoing operation and maintenance of the entire Trailhead, including: a) the Washroom Facility; b) landscaped and grassed areas; c) parking areas and access points, including winter maintenance; d) trailhead signage and wayfinding elements; and e) other public amenities located within the Trailhead. 7.2. Maintenance shall be performed in a manner that ensures the Trailhead is clean, safe, accessible, and welcoming to trail users and visitors and shall include, at a minimum: a) lawn cutting and vegetation management; b) brushing and trimming to maintain sightlines and access routes; c) inspection and upkeep of signage and wayfinding elements; d) routine garbage, recycling, and litter collection; and e) seasonal maintenance appropriate to the level of use. 7.3. The Township shall ensure that the Trailhead is developed and maintained in accordance with the County’s Primary Trailhead Criteria and the obligations set out in this Agreement. 7.4. The County may inspect the Trailhead as part of its regular inspections of the Frontenac K&P Trail. 7.5. Where deficiencies are identified that affect trail user safety, accessibility, or visitor experience, the County may advise the Township requesting corrective action within a reasonable timeframe. 7.6. The County has no obligation to provide future funding, upgrades, replacements, or enhancements related to the Trailhead or Washroom Facility.

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8. Limitation of County Responsibility 8.1. The County shall assume no responsibility for the ownership, operation, maintenance, repair, insurance, or lifecycle management of the Washroom Facility or other Township-owned amenities. 8.2. The County’s responsibilities under this agreement are expressly limited to: a) the financial contribution described in Section 3; and b) management and oversight of the K&P Trail Corridor.

9. Term and Termination 9.1. Notwithstanding termination of this Agreement, the Township’s obligations related to ownership, operation, maintenance, indemnification, and limitation of liability shall survive.

10. Indemnification 10.1. The Township shall indemnify and hold harmless the County from any claims, damages, liabilities, or actions arising from the construction, operation, maintenance, or use of the Washroom Facility or other Township-owned amenities.

11. General 11.1. This Funding Agreement shall be governed by the laws of the Province of Ontario. 11.2. Amendments must be in writing and approved by both Councils.

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SIGNATURES THE CORPORATION OF THE COUNTY OF FRONTENAC

Per: __________________________________ Name: Title: Date: __________________________________

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

Per: __________________________________ Name: Title: Date: __________________________________

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RO ON

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Inset Map

Legend Washroom

Sharbot Lake

Railway Heritage Park Township Boat Launch

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K & P Trail Trailhead Area Parking Areas Railway Park Building Footprints Wetland Wooded Area Waterbody Parcels

Produced by the County of Frontenac under license with the Ontario Ministry of Natural Resources © King’s Printer for Ontario, 2026. While the County makes every effort to insure that the information presented is accurate for the intended uses of this map, there is an inherent error in all mapping products, and accuracy of the mapping cannot be guaranteed for all possible uses. This map displays basic topographic features only.

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Report 2026-019

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

February 18, 2026

Re:

Corporate Services Annual Accessibility Status Report

Recommendation Be It Resolved That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Background Ontario Regulation 191/11: Integrated Accessibility Standards Section 4(1) requires designated public sector organizations to establish, implement, maintain, and document a multi-year accessibility plan, which outlines the organization’s strategy to prevent and remove barriers and meet its requirements under this Regulation. In addition, Section 4(3) requires those same designated public sector organizations to prepare an annual status report on the progress of measures taken to implement the

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strategies of the multi-year accessibility plan and to post the status report on their website. An upper-tier municipality and any lower-tier municipalities that form part of it for municipal purposes may prepare a joint accessibility plan and a joint annual status report. A joint accessibility plan and a joint annual status report prepared in accordance with subsection (3.1) are deemed to be the accessibility plan and annual status report of each municipality to which they apply. Comment This report provides an annual update on the progress made and work completed by the County and Townships in 2025 to improve accessibility and implement the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Integrated Accessibility Standards Regulation (IASR), Ontario Regulation 191/11. In 2022, the Frontenac Accessibility Advisory Committee recommended to Council the approval of the 2023-2027 Multi-Year Accessibility Plan. The Plan included additional paragraphs related to the County’s focus on continuous improvement, which includes accessibility. A section regarding Barriers was also included as well as a more high level overview of the Standards and how the County and Townships will work towards meeting the goals of those standards and ensuring compliance. Significant achievements have been seen in 2025 by all of the Frontenacs in part by the significant work and direction of the Joint Frontenac Accessibility Advisory Committee, including input and guidance on the following: County of Frontenac ➢ 360 camera tour and streetview of the K&P Trail has now allowed users, especially those facing mobility challenges, to plan their use of the trail. ➢ Infrastructure improvements to the K&P Trail The following accessibility updates have been carried out at Fairmount Home: ➢ Carpet removal is an obvious IPAC improvement but the residents who ambulate in wheelchairs and walkers have less resistance on the vinyl floor which makes it easy to ambulate. ➢ Garden bed is here: https://wishboneltd.com/sitefurnishings/planters/item/rutherford-4-space-wheelchair-accessible-planter which will allow up to four resident in wheelchairs to participate in our gardening program. We have additional wooden garden beds to accommodate more residents who wish to participate as well. But the wooden beds would require the

Council Recommend Report Corporate Services Annual Accessibility Status Report February 18, 2026

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Page 2 of 4

resident to sit beside the garden bed, while the new garden bed allows them to face the garden bed. ➢ Nursing stations have been redesigned to provide an accessible seating for residents at the nursing stations Township of North Frontenac ➢ Accessible door installation at the Clarendon Miller Community Hall. ➢ Accessible door installation at the Barrie Community Hall ➢ Accessible door/ramp retrofit at the Plevna Public Library. Township of Central Frontenac ➢ Commencement of the development of a Trail Head Washroom at Sharbot Lake Beach ➢ Upgrading of the door to Arden Hall by adding a card reader to have the ability to remotely lock and unlock doors, the door will continue to have an operator. ➢ Creation of a Website Advisory Committee which will make recommendations on the new design of the Township website, including accessibility. Township of South Frontenac Keeley/Bowes Ball Diamonds • • • •

Designated Accessible Parking Paving of all pathways from parking to the bleachers Paved surface area next to bleachers that provide sufficient space for people using assistive devices, strollers, or service animals. Installation of a paved pathway all the way to the Playground structure

Centennial Park Washroom •

•

New fully accessible universal washroom o Barrier free access that includes power operated opener o Manual pull stations o Adult change table o Baby change table We plan to have this project completed by early May

Sydenham Point Park Washroom Renovations

Council Recommend Report Corporate Services Annual Accessibility Status Report February 18, 2026

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•

The Township is working on the specifications to renovate the washrooms next to the Canteen/Ball Diamond so that they are barrier free Universal/Accessible. This will be completed by Fall 2025

Centennial Park (future plans) •

The Township is working on the specifications to increase connectivity via paved pathways to all amenities in the park meeting accessibility requirements. • Creation of dedicated accessible parking • Preliminary plans for an additional public building that includes barrier free Universal/Accessible washrooms closer to the Grand Pavillion. • Preliminary plans for a new accessible/inclusive play structure ➢ Note: these items are part of a grant application Township of Frontenac Islands ➢ Further accessible upgrades and Committee consultation for the Pat Norris park on Howe Island with installing an accessible ramp for easier access into the washroom A copy of the Annual Accessibility Status Report is attached as Appendix A. Strategic Priority Implications Priority 2: Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Adam Robinson, Township of North Frontenac Jody Legue, Township of Central Frontenac Heather Woodland, Township of South Frontenac James Thompson, Township of South Frontenac Angelique Cardinal, Township of Frontenac Islands Vanessa Latimer, Township of Frontenac Islands Council Recommend Report Corporate Services Annual Accessibility Status Report February 18, 2026

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The Corporation of the County of Frontenac

Annual Accessibility Status Report 2025

This document is available in alternate formats or with communication supports upon request. Please visit the County of Frontenac at www.frontenaccounty.ca or call 613-548-9400, ext 302, or email jamini@frontenaccounty.ca

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Contents Welcome to the Frontenac’s Annual Accessibility Status Update ……………………………… 3 Statement of Commitment ……………………………………………………………………………………. 3 Joint Frontenac Joint Accessibility Advisory Committee …………………………………………… 4 Accessibility Achievements in 2024 ……………………………………………………………………….. 4 Accessibility Updates to the K&P Trail ………………………………………………………………… 4 Re-Development of the County Administration Building ……………………………………….. 4 Site Plans and Building/Renovation drawings and upgrades/improvements at the Townships ……………………………………………………………………………………………………….. 5 Township of North Frontenac …………………………………………………………………………. 5 Township of Central Frontenac……………………………………………………………………….. 5 Township of South Frontenac …………………………………………………………………………. 5 Township of Frontenac Islands ……………………………………………………………………….. 6 Celebration of Accessibility Award …………………………………………………………………………. 6 The Hotel Wolfe Island ……………………………………………………………………………………… 6 The Standards …………………………………………………………………………………………………….. 8 Information and Communications……………………………………………………………………….. 8 Transportation ………………………………………………………………………………………………….. 8 Design of Public Spaces ……………………………………………………………………………………. 9 Customer Service …………………………………………………………………………………………….. 9 Employment …………………………………………………………………………………………………… 10 The Frontenacs, The Employer …………………………………………………………………….. 10 Training …………………………………………………………………………………………………………. 11 What’s up for 2026 …………………………………………………………………………………………….. 11

County of Frontenac Annual Accessibility Status Report – 2025 Page 64 of 97

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Welcome to the Frontenac’s Annual Accessibility Status Update This report provides an annual update on the progress made and work completed by the County and Townships in 2024 to improve accessibility and implement the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Integrated Accessibility Standards Regulation (IASR), Ontario Regulation 191/11. In 2022, the Frontenac Accessibility Advisory Committee recommended to Council the approval of the 2023-2027 Multi-Year Accessibility Plan. The Plan included additional paragraphs related to the County’s focus on continuous improvement, which includes accessibility. A section regarding Barriers was also included as well as a more high level overview of the Standards and how the County and Townships will work towards meeting the goals of those standards and ensuring compliance Significant achievements have been seen in 2025 by all of the Frontenacs in part by the significant work and direction of the Joint Frontenac Accessibility Advisory Committee.

Statement of Commitment Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the Frontenacs (County of Frontenac and the Townships within the County) will strategically identify, remove, and prevent as many barriers to persons with disabilities as possible. The Frontenacs are committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting the accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

County of Frontenac Annual Accessibility Status Report – 2025 Page 65 of 97

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Joint Frontenac Joint Accessibility Advisory Committee The Joint Frontenac Accessibility Advisory Committee (JFAAC) worked hard in 2025! Providing input and recommendations on several municipal projects and initiatives, the JFAAC accomplished its goal towards improving accessibility in our community through the continual removal of barriers, including: ▪ Awarding of the Celebrating Accessibility Award. ▪ Provided continued guidance on the K&P Trail, as the County continues to develop this trail system. ▪ Received quarterly updates on the County’s K&P Trail, including providing input to staff on accessibility requirements/enhancements of the trail. ▪ Aided and guided the Townships on creating barrier free communities, through site plan review and consultation on accessibility improvements.

Accessibility Achievements in 2025 Accessibility Updates to the K&P Trail With the completion of core infrastructure on the Frontenac K&P Trail between the City of Kingston and Sharbot Lake in 2019, and with subsequent trail development to Clarendon Station in 2020 the County now actively manages 70 kilometers of multi-use trail daily. As a result of this work, and with the influence of the 2020 COVID-19 Pandemic on recreational behaviour, the Frontenac K&P Trail has seen a significant increase of use by walkers, cyclists, and ATV users. The Committee continued to guide staff and make recommendations for the accessibility of the K&P trail in 2025 in infrastructure improvements including preliminary discussions on road crossings in order to make some improvements which will guide staff in 2026. The Committee also provided input and recommendations on the request in front of County Council regarding permitted motorized uses on the trail, specifically on E-bikes, E-Scooters and Mobility Scooters.

Site Plans and Building/Renovation drawings and upgrades/improvements at the Townships County of Frontenac The following accessibility updates have been carried out at Fairmount Home: ➢ Carpet removal is an obvious IPAC improvement but the residents who ambulate in wheelchairs and walkers have less resistance on the vinyl floor which makes it easy to ambulate ➢ Garden bed is here: https://wishboneltd.com/sitefurnishings/planters/item/rutherford-4-space-wheelchair-accessible-planter which will allow up to four resident in wheelchairs to participate in our gardening County of Frontenac Annual Accessibility Status Report – 2025 Page 66 of 97

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program. We have additional wooden garden beds to accommodate more residents who wish to participate as well. But the wooden beds would require the resident to sit beside the garden bed, while the new garden bed allows them to face the garden bed. ➢ Nursing stations have been redesigned to provide an accessible seating for residents at the nursing stations Township of North Frontenac 2025 Achievements ➢ Accessible door installation at the Clarendon Miller Community Hall. ➢ Accessible door installation at the Barrie Community Hall ➢ Accessible door/ramp retrofit at the Plevna Public Library Key Focus for 2026: ➢ Submitting a grant Application to make some beaches in North Frontenac Accessible ➢ Rink/Pickleball Courts Rehabilitation Township of Central Frontenac 2025 Achievements: ➢ Commencement of the development of a Trail Head Washroom at Sharbot Lake Beach ➢ Upgrading of the door to Arden Hall by adding a card reader to have the ability to remotely lock and unlock doors, the door will continue to have an operator. ➢ Creation of a Website Advisory Committee which will make recommendations on the new design of the Township website, including accessibility Key Focus for 2026: ➢ Mountain Grove Hall Renovation Township of South Frontenac 2025 Achievements: Keeley/Bowes Ball Diamonds • • • •

Designated Accessible Parking Paving of all pathways from parking to the bleachers Paved surface area next to bleachers that provide sufficient space for people using assistive devices, strollers, or service animals. Installation of a paved pathway all the way to the Playground structure

Centennial Park Washroom •

New fully accessible universal washroom o Barrier free access that includes power operated opener

County of Frontenac Annual Accessibility Status Report – 2025 Page 67 of 97

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-

o Manual pull stations o Adult change table o Baby change table We plan to have this project completed by early May

Sydenham Point Park Washroom Renovations •

The Township is working on the specifications to renovate the washrooms next to the Canteen/Ball Diamond so that they are barrier free Universal/Accessible. This will be completed by Fall 2025

Centennial Park (future plans) • • • • •

The Township is working on the specifications to increase connectivity via paved pathways to all amenities in the park meeting accessibility requirements. Creation of dedicated accessible parking Preliminary plans for an additional public building that includes barrier free Universal/Accessible washrooms closer to the Grand Pavillion. Preliminary plans for a new accessible/inclusive play structure Note: these items are part of a grant application

Key Focus for 2026: ➢ Continue with focus on accessible document creation/training ➢ Continued corporate awareness focus on accessibility for AODA compliance and better service to all residents and visitors of South Frontenac. Township of Frontenac Islands 2025 Achievements: ➢ Further accessible upgrades and Committee consultation for the Pat Norris park on Howe Island with installing an accessible ramp for easier access into the washroom

Celebration of Accessibility Award The joint Frontenac Accessibility Advisory Committee works all year to make sure that Frontenac County is as accessible as possible for people living with disabilities. Each year since 2013 the committee has bestowed the Frontenac Access Award on groups or individuals who have worked to those ends during the year. “Access” can include designing new or renovated buildings, an employment program; a transportation system, a recreational or leisure program; or anything that contributes significantly to persons with disabilities living independently. For the 2025 Award, the Committee chose the following recipient.

The Hotel Wolfe Island

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Hotel Wolfe Island, like many historic buildings in Frontenac County, played a memorable role in the lives of grandparents and parents of many Kingston area families. At one time it was the place to go for a romantic or celebratory dinner with a view of the sunset over downtown Kingston. Over time, it declined. Under new management, it has rebranded and reimagined both the hotel and the waterfront patio area, creating accessible spaces that are enjoyed by the community year round. To improve accessibility to the hotel for individuals with mobility impairment, sturdy metal handrails have been installed beside all exterior steps. A rear door providing an accessible entrance to the bar and dining room for wheelchairs and rollators is clearly marked and staff ensure it is open for use at any time. Staff readily swap out chairs and reconfigure tables to accommodate individual needs. In the exterior waterfront patio area, in addition to superb accessible washrooms that are available for public use, a covered pergola has been added to provide a large and level seating area for seasonal diners who cannot negotiate the stepped sections of the patio. The hotel also makes its spacious parking lot available for use as the Wolfe Island Commons, a fully accessible space that hosts waterside picnics, seasonal farmer’s markets and indigenous events. The furnishings include tables and chairs and planter boxes with integrated seating, making it a perfect all ages family gathering spot for viewing the fireworks shows produced by the City of Kingston. In August 2024 the Kingston / Wolfe Island ferry service returned to the village of Marysville after a four year absence, making it possible for visitors to once again access the village of Marysville easily. We have noticed an increase in social media questions about accessibility in the village and suitability for visitors with wheelchairs and walkers. Hotel Wolfe Island offers one of the largest accessible entertainment spaces on Wolfe Island, and the only dining establishment accessible to wheelchairs. Its ongoing improvements will allow families with diverse needs to enjoy dining and entertainment options. The hotel also welcomes local charities to use its interior spaces for meetings at no cost, allowing a wider group of volunteers to actively work with charities and community members to participate in events hosted by those charities. The rebranding of the hotel itself has communicated a message of reconciliation and welcome to all who live on or visit Frontenac Islands.

County of Frontenac Annual Accessibility Status Report – 2025 Page 69 of 97

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The Standards Information and Communications Topic

Barrier or Goals Identified

Accessibility Updates

Websites

•

Remove barriers that may be preventing the County website from being fully compatible with assistive technology and ensure web content meets W.C.A.G.2.0 level AA compliance requirements

✓ All PDFs are remediated to ensure all web content on the County of Frontenac website is accessible.

Increase training and awareness and clarify expectations for creating or procuring accessible information and communications

✓ Adobe Acrobat Pro DC used to ensure all PDFs are in an accessible format

Information and Communication Standard

•

✓ County of Frontenac began in late 2025 the process of upgrading to a new website, ensuring compliance with the AODA

✓ Staff trained on how to create accessible documents including Word and PDF

Transportation The County of Frontenac and its member municipalities do not provide a conventional transit system and the Howe Island Ferry and the Township Ferry do not meet the minimum tonnage under the Standard; however the County of Frontenac provides annual funding in the amount of $96,000 to ensure seniors and those with accessibility needs receive rides to appointments.

County of Frontenac Annual Accessibility Status Report – 2025

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Design of Public Spaces Topic

Barrier or Goals Identified

Accessibility Updates

Trails

•

Continue to make accessible improvements to the K&P Trail

•

Continue to work jointly with the JFAAC on ensuring the development of the K&P Trail, as it continues to move north, meets the standards set out in the AODA

✓ In 2025, staff continued to review pieces of the K&P Trail such as road crossings, signage, and barrier protection in order to continue with infrastructure improvements which the Accessibility Advisory Committee provided comments on. ✓ In 2025, the County continued its development of the K&P Trail through the Township of North Frontenac.

Customer Service Topic

Barrier or Goals Identified

Accessibility Updates

Feedback

•

Promote public engagement and use of accessible feedback channels

•

Solicit and respond to community feedback to help direct accessibility planning efforts

✓ With the implementation in 2021 of the County’s new Engage Frontenac community engagement tool, the site features a “Help promote accessibility in Frontenac County” project. In addition, the County continues to encourage members of the public to submit their comments or concerns through one of our feedback channels: online “accessibility feedback” forms, speaking with a County staff member, or reaching out through all of its social media channels. ✓ The County will continue to ensure feedback channels are in accessible formats and will

County of Frontenac Annual Accessibility Status Report – 2025

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respond to feedback, upon request, in a manner that considers individual preferences and abilities. Staff training

•

Support training initiatives to equip staff with knowledge and skills to deliver high quality customer service to all residents and visitors.

✓ All new staff receive training on the AODA and the Human Rights Code through the County’s New Hire Orientation, delivered once a month.

Employment Topic

Barrier or Goals Identified

Commitment to accessible employment practices

•

Accessibility Updates

✓ Continue to promote and support a diverse work Ongoing efforts to encourage a group through our hiring processes and our diverse work force by identifying and accommodation plans. removing any barriers to employment

The Frontenacs, The Employer In addition to the County’s municipal goods, services, programs, and facilities, it is important to remember that we are also an employer with over 400 full and part-time employees. The County is committed to maintaining a barrier-free recruitment and hiring process and recognizes the strength of a diverse workforce. In keeping with our Multiyear Accessibility Plan, the County will make continuous upgrades to our policies, procedures, and workplaces to foster a safer, more accessible, and inclusive work environment. Some highlights from 2025 include: ➢ Continue to advertise on all employment opportunities that, upon request, accommodations and alternate formats are available throughout the recruitment, assessment, and selection processes. ➢ Continue to use Individualized Work Modification Plan’s and Individualized Emergency Response Plan worksheets. ➢ The County of Frontenac Human Resources now provides Equity, Diversity and Inclusion training for the Management Team to address aspects of equity, diversity and inclusion for the County of Frontenac. ➢ The County has also established and Equity, Diversity and Inclusion Committee

County of Frontenac Annual Accessibility Status Report – 2025

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➢ Staff, including Council, Committee and public meetings, moved back into the newly redeveloped County Administration Building in February 2024. The opening of the new building involved the FAAC and accessibility played a key focus

Training ➢ Trained all County administrative staff on the use of Adobe Acrobat Pro, the County’s remediation tool for creating accessible PDF content posted to the County’s website.

What’s up for 2025 County of Frontenac ➢ The County will continue to work jointly with the JFAAC on ensuring the development of the K&P Trail, as it continues to move north, meets the standards set out in the AODA ➢ Continue to make accessible improvements to the K&P Trail ➢ Continue to work with and support the Townships in the continuation of a barrier free Frontenac.

County of Frontenac Annual Accessibility Status Report – 2025

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Report 2025-020

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

February 18, 2026

Re:

Corporate Services Setting of the 2027 County Council Orientation Budget Deliberations and Solicitation of Public Input

Recommendation Resolved That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2027 Budget Deliberations: October 1 to November 30, 2026 2027 Frontenac County Budget project open on engagefrontenac.ca for public engagement Tuesday, January 19, 2027

New Council Orientation - Introduction to Council and the County of Frontenac

Wednesday, January 20, 2027

New Council Orientation - Introduction to External Agencies and Public Meeting for the Solicitation of Public Input into the 2027 budget (as part of the Regular Council meeting)

Wednesday, February 10, 2027

Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation

Thursday, February 11, 2027

Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation

Wednesday, February 17, 2027

Council Presentation - Detailed Budget Presentation

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Background Under the Municipal Act, 2001, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality. Comment The Finance unit annually sets a budget schedule early in the year for the following years budget. This schedule sets out both staff meeting dates and timelines with respect to departmental budget submissions as well as meeting dates for presentations to Council. Once this schedule has been developed, it is shared with County Council early in the spring. The budget process schedule typically begins in September of the year prior to the budget year with a public meeting to solicit public input followed in October by presentations to Council on departmental KPIs and the following years Business Plans & Project Proposals. The full budget deliberations are then done at a Committee of the Whole meeting in October or November, with the passage of the budget taking place at either the November or December Council meeting. With respect to the 2027 budget deliberations, Section 289(1.1) states: Exception (1.1) Despite subsection (1), a budget for a year immediately following a year in which a regular election is held, may only be adopted in the year to which the budget applies. 2006, c. 32, Sched. A, s. 119 (2). Given that 2026 will be an election year for Ontario municipalities, the budget cannot be considered during the previous year and as such, a separate timeline needs to be established. Although staff recognize that this Council cannot commit the next term of Council to specific dates, staff would like to have the proposed Council orientation and budget dates supported by this Council and provided to the Townships so that these dates can be included in any orientation packages provided and put into new councilors’ calendars. This recommendation aligns with the County of Frontenac budget policy. Omitted from the proposed dates are the Joint Orientation sessions typically hosted by the County. The Frontenac Clerk’s group is currently working on establishing these dates which we anticipate will occur in early December.

Recommend Report to Council Corporate Services Setting of the 2027 County Council Orientation, Budget Deliberations and Solicitation of Public Input February 18, 2026 Page 2 of 3

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Strategic Priority Implications Priority 4

Maximize Administrative Leadership within the County Administration.

4.1

Ensure efficient and responsible financial management of County resources.

4.3

Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Acting Treasurer

Recommend Report to Council Corporate Services Setting of the 2027 County Council Orientation, Budget Deliberations and Solicitation of Public Input February 18, 2026 Page 3 of 3

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Report 2026-022

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Phil Piasetzki, Acting Treasurer

Date of meeting:

February 18, 2026

Re:

Corporate Services 2025 Frontenac Howe Islander Petition for Subsidy

Recommendation Resolved That the Council of the County of Frontenac accept the Corporate Services – 2025 Frontenac Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $1,272,924. Background The operating agreement with the Ministry of Transportation (MTO) for the Frontenac Howe Islander Ferry came into effect in January 2004. The terms of the agreement require the County of Frontenac to prepare and deliver a statement reconciling the actual operating costs and revenues for each calendar year by February 15 of the following year. Comment The financial information forwarded to MTO is presented in Appendix A to this report. The contract with MTO authorizes the County to retain a reserve to which ticket and pass revenue collected each year over 20% of expenditures can be allocated annually. The reserve balance cannot exceed 5% of the operating expenditures.

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Through the Memorandum of Understanding for operating the Howe Islander County and Township ferries and pooling revenue through the fees and fares schedule, any revenue received will be distributed as follows: i.

The County’s revenue needs from the annual fees and fares will be satisfied first.

ii. The revenues in excess of the County’s requirements will be forwarded to the Township to meet its revenue requirements only. iii. Any excess funds collected by year-end will be set aside in the reserve held by the County. iv. Any shortfall of funds collected by year-end will be drawn from the reserve held by the County. v. The funds set aside in the reserve will be brought forward for consideration when setting the annual fees and fares schedule. Any shortfall of revenue experienced in any year that cannot be covered by a withdrawal from the County’s reserve will be deemed to be a deficit of the Township solely. Strategic Priority Implications Priority 4 Maximize Administrative Leadership within the County Administration. 4.1

Ensure efficient and responsible financial management of County resources.

4.2

Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees).

Financial Implications In accordance with the agreement, the Provincial subsidy totals $1,272,924 for 2025. This is calculated as 80% of the gross expenditure in 2025. Organizations, Departments and Individuals Consulted and/or Affected Marine Services Township of Frontenac Islands Ministry of Transportation

Council Recommend Report Corporate Services 2025 Howe Islander Petition for Subsidy February 18, 2026

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Appendix A – Submission of costs to MTO to operate the Frontenac Howe Islander Ferry Operating Costs

Eligible Expenditures

Salaries, Wages & Benefits Wages Benefits WSIB / EHT Materials & Supplies: Repairs/Maintenance Supplies Tickets Fuel Cables Services: Hydro Phone, Cell Phones Insurance Audit Fee Legal Costs Sundry, Health & Safety Machine Rental Mileage Lease Subtotal **

1,035,130.00 298,227.00 97,129.00 32,931.00 4,922.00 1,209.00 0.00 0.00 2,978.00 12,559.00 2,461.00 5,296.00 55,596.00 0.00 6,314.00 5,204.00 1,559,956.00

Administration costs **

31,199.12

Total Operating Costs **

1,591,155.12

80% of Eligible Operating Costs **

1,272,924.10

Revenues: Ferry Passes Ferry Fares Other Revenue Total Revenues **

101,019.02 217,212.00 0.00 318,231.02

20% of Operating Costs **

318,231.02

Revenues in excess of 20% of operating costs **

0.00

FERRY REVENUE RESERVE: To Revenue Reserve 2022 Balance in Reserve TOTAL FERRY RESERVE ** 5% OF OPERATING COSTS ** Ferry Revenue Reserve in excess of 5% of Operating **

0.00 0.00 0.00 79,557.76 0.00

Council Recommend Report Corporate Services 2025 Howe Islander Petition for Subsidy February 18, 2026

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Subsidy Payable: 80% of Operating Costs ** MTO Share of Other Costs Less: Revenues in excess of 20% of Operating Costs

1,272,924.10 0.00

Total Annual Subsidy Prior year adjustment

1,272,924.10 0.00

TOTAL SUBSIDY PAYABLE -

1,272,924.10

0.00

Council Recommend Report Corporate Services 2025 Howe Islander Petition for Subsidy February 18, 2026

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Report 2026-023

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

February 18, 2026

Re:

Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne

Recommendation Be It Resolved That County Council authorize the Warden and Clerk to execute an Agreement of Purchase and Sale, with the abutting landowner at 11628 Road 38 for the conveyance of lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke, for the agreed purchase price of $5,600.00; and, Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably required to close and complete the foregoing transaction. Background At its meeting of September 17, 2025, County Council considered Report 2025-075 Declaration of Surplus Lands K and P Trail (Tichborne), which authorized staff to negotiate the sale of approximately 0.19 acres of excess K&P Trail lands to the abutting landowner for the purpose of a lot addition to support redevelopment of the former commercial property. The following motion was passed to declare the lands surplus and authorize negotiations with the abutting landowner: Motion #: 171-25

Moved By: Seconded By:

Councillor Leonard Councillor Gowdy

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Be It Resolved That staff be directed to negotiate the terms of a land sale with the adjacent landowner at 11628 Road 38 for part of the County owned property located in Tichborne near Fream Street; legally described as CON 1 PT LOTS 18 TO 20 CON 2 PT LOTS 16 20 AND 21 in the former township of Hinchinbrooke; subject to the following conditions:

1. That all costs associated with surveying, legal fees, and the preparation and registration of all necessary documents be borne entirely by the purchaser;
2. That the surveyed boundary of the lot addition be established no closer than 10 metres (33 feet) from the centreline of the traveled portion of the trail, with the exact location to be confirmed through the survey process.
3. That the purchaser ensures that the subject lands are rezoned to meet the proposed use with the Township of Central Frontenac prior to completion of the Agreement for Purchase and Sale;
4. The purchaser agrees to provide space for public art on the subject property, the details of which—including location, size, and form—shall be determined through a separate agreement with the County once site plan is confirmed. And Further That in accordance with By-law 2025-013 the Council of the County of Frontenac pass a by-law later in the meeting to declare the subject lands surplus for the purpose of transferring portions of the former K&P to 11628 Road 38 for the purpose of a lot addition to a commercial property. And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 2025-013. Carried At its meeting held on January 21, 2026, By-law 2025-013 was given third reading and came into effect. Comment Negotiations are now completed to the satisfaction of staff, with all conditions of sale included in the Agreement of Purchase and Sale. The purchaser requires the agreement of purchase and sale to be completed in order to move ahead with site plan and rezoning with the Township of Central Frontenac. The sale will be completed once all conditions are in place to the satisfaction of staff. This includes the success of the purchaser’s Zoning By-law Amendment being approved by the Township. Should the Zoning By-law Amendment not be approved, the agreement of purchase and sale terminates. Staff are recommending that County Council authorize the Warden and Clerk to execute the final Agreement of Purchase and Sale between the County of Frontenac and the purchaser for the disposition of surplus lands located in Tichborne. Recommend Report to Council Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne February 18, 2026

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Strategic Priority Implications Priority 2: Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County Financial Implications All costs associated with the property transaction, including surveying and legal fees, will be borne by the abutting landowner at 11628 Road 38. Organizations, Departments and Individuals Consulted and/or Affected Jannette Amini, Manager of Legislative Services/Clerk Jennie Kapusta, Community Planner David Munday, Cunningham Swan

Recommend Report to Council Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne February 18, 2026

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Report 2026-012

Council Information Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Barb McCulloch, Director of Human Resources

Date of meeting:

February 18, 2026

Re:

Human Resources Equity Diversity and Inclusion Committee Statement of Respect

Information This report is for information purposes. Background In 2025, the County asked for employee volunteers to form an employee Equity, Diversity and Inclusion Committee. Employees from County Administration, Corporate Services, The purpose of the Employee Equity, Diversity, and Inclusion (EDI) Committee is to foster a workplace culture that values and promotes equity, celebrates diversity, and ensures inclusion for all employees. The committee serves as a catalyst for positive change by identifying systemic barriers, advising on inclusive practices, and supporting initiatives that create a respectful, accessible, and empowering environment where everyone can thrive. The key objectives of the EDI Committee are as follows: •

Promote Inclusion: Advocate for a workplace culture that welcomes, respects, and values diversity, ensuring all employees are included, respected, and empowered.

•

Policy Recommendations: Provide guidance and recommendations for policies, practices, and strategies that promote equity and inclusion at all organizational levels.

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•

Support Initiatives: Advise on initiatives and programs that support diversity and inclusion and promote equal access to opportunities.

•

Measure Progress: Establish metrics and methods to track progress on diversity, equity, and inclusion goals, and report on outcomes to leadership.

•

Raise Awareness: Educate employees on the importance of equity, diversity and inclusion, and ensure that everyone is aware of relevant resources and support systems.

The Scope of the Committee includes: •

Review the existing County EDI framework and strategies and make recommendations.

•

Develop a Purpose Statement for the EDI Framework.

•

Advise leadership on EDI issues that impact employees, both at the organizational and team levels.

•

Support the creation of training and awareness programs for employees and leadership on topics related to diversity, equity, and inclusion.

•

Monitor the workplace climate and recommend actions to address any disparities, biases, or challenges employees may face.

•

Act as a resource for employees seeking guidance on EDI-related matters and serve as a feedback mechanism for employee concerns.

Comment The Committee has achieved several accomplishments to date including, developing a Purpose Statement and Terms of Reference document, developing and implementing a survey to gauge a base line of how employees are feeling at work as it relates to equity, diversity and inclusion, and as well, recommend changes to SLT for consideration. For example, the washroom signs were changed to generic signs; pins are being sourced for the National Day of Truth and Reconciliation, promotion of the use of pronouns on email signature lines, developing a Statement of Respect to use at staff meetings, and education for the committee and leadership on equity, diversity and inclusion. The Committee also reviewed the existing strategy for an Equity, Diversity and Inclusion Framework and were given the opportunity to provide input. Human Resources updated some policies with an equity, diversity and inclusion lens including, the Code of Conduct, Workplace Harassment and Bullying Prevention, Recruitment and Selection, and Discrimination, Anti-Stigma and Anti-Racism. Human Resources also updated the core and leadership competency models and all performance and learning plan templates again, with an equity, diversity and inclusion lens. Information Report to Council Human Resources Equity, Diversity and Inclusion Committee – Statement of Respect February 18, 2026

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The County continues its educational efforts in support of enhancing the workplace culture where everyone feels that they belong and are valued and treated with respect. As such, the Senior Leadership team is in support of the Statement of Respect that the Committee has developed. Statement of Respect: Let us appreciate the diverse backgrounds and perspectives we all bring to this meeting and let’s proceed with mutual respect, openness, and collaboration. We foster a professional, civil, respectful, and inclusive community grounded in the principles of equity, diversity, and inclusion. We celebrate and welcome people of all backgrounds. We do not tolerate discrimination and harassment. Thank you for being here. Strategic Priority Implications The Committee and the County’s Senior Leadership Team believe that by implementing a Statement of Respect prior to staff meetings, it will further support a culture of equity, diversity, and inclusion, enhancing a culture of professionalism respect and integrity, which is a core competency. Financial Implications There is no cost to implementing a Statement of Respect. Organizations, Departments and Individuals Consulted and/or Affected Employee Equity, Diversity and Inclusion Committee Marc Goudie, Paramedic Chief/Director Susan Brant, Administrator, Fairmount Home Joe Gallivan, Director of Planning and Economic Development Phil Piasetzki, Acting Treasurer

Information Report to Council Human Resources Equity, Diversity and Inclusion Committee – Statement of Respect February 18, 2026

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Report 2026-013

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

February 18, 2026

Re:

Corporate Services 2025 Annual Report on Delegation of Authority

Recommendation This report is for information purposes only. Background On December 21, 2022, Council, through the passage of By-law 2022-0050 amended By-law 2016-0006, to establish a Delegation of Authority Policy and authorized the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts with respect to the delegation of Council’s legislative and administrative authority. The purpose of the policy is to set out the scope of the powers and duties which Council may delegate its legislative and administrative authority and to establish principles governing such delegation. This policy was developed in accordance with the Municipal Act in order to comply with its other applicable sections, including Section 270. This policy applies to all committees of Council, departments, and staff.

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As part of a review of all governance policies in 2025, the Governance Review Committee carried out a review of the Delegation of Authority By-law, resulting in the passage of By-law 2025-012 which provided an updated schedule B of the Policy. The following are the duties which Council has delegated: Warden Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act Clerk Delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act; Designated as the Contact Person of the Municipality for the Purposes of the Personal Health Information Protection Act (PHIPA) and the Ombudsman Act; Director of Planning and Economic Development •

Delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium.

•

Delegated the authority to authorize Applications for Part-Lot Control – Approval.

•

Delegated the authority to authorize the Extension of Draft Approval of Plans of Subdivision and Plans of Condominium subject to the following:

1. That the request for the extension is for no more than two years;
2. That County staff agree with the request; and,
3. That the applicable Township Council agrees with the request.

•

The authority to execute an agreement to permit access to, or an encroachment on, County lands including rights-of-way and easements and to release those agreements as required subject to the Land Use Policy guidelines and procedures as follows: ➢ Certificate of Permission ➢ Encroachments less than 15m2 ➢ Right of Way less than =<20M width

Integrity Commissioner •

Delegation of authority of Council’s powers to impose penalties for a contravention of the Code of Conduct

Council Recommend Report Corporate Services 2025 Annual Report on Delegation of Authority February 18, 2026

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Chief Administrative Officer The authority to execute Quit Claim Deeds for lands that formed former County roads in the former Townships which are now part of either the City of Kingston, Township of South Frontenac, or Township of Frontenac Islands. Comment The purpose of this report is to provide Council an update of how these delegated authorities were used in 2025. Municipal Freedom of Information and Protection of Privacy Act The Clerk is delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the MFIPPA. In addition, Section 26 requires that the head shall make an annual report regarding the institutions public access to information under its custody and control, in accordance with this section, to the Information and Privacy Commissioner. In 2025, the Clerk received one (1) full request for access to information pursuant to MFIPPA. This request was made by an individual. The request was separated and addressed in the two parts. Full disclosure of information was provided in Part One of the request. Part 2 was denied as frivolous and vexatious. The individual appealed to the IPC and through subsequent mediation amended the request. This file remains ongoing. $37 in fees was collected to process or grant access to Part One of the request, including the $5 application fee required by all requests. Personal Health Information and Protection of Privacy Act The Clerk is delegated as the Contact Person of the Municipality for the Purposes of the Personal Health Information Protection Act (PHIPA) and the Ombudsman Act; In addition, Section 26 of MFIPPA requires that the head shall make an annual report, in accordance with this section, to the Commissioner and that the report specify the number of requests under MFIPPA or the Personal Health Information Protection Act (PHIPA) for access to records made to the institution or to a health information custodian within the meaning of the Personal Health Information Protection Act. If an institution has more than one type of health information custodian, it must submit a separate report for each type. The County of Frontenac is a health information custodian for the follow types:

1. A municipality that operates an ambulance service within the meaning of the Ambulance Act

Council Recommend Report Corporate Services 2025 Annual Report on Delegation of Authority February 18, 2026

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2. A person who operates a long-term care home within the meaning of the LongTerm Care Homes Act, 2007 or a care home within the meaning of the Residential Tenancies Act, 2006 i.

Frontenac Paramedics

In 2025, Frontenac Paramedics received a total of 18 requests for personal health information. All requests were completed within 30 days or less as required under the Act. Of the 18 requests, all were granted full access. The total of fees collected at the writing of this report are $711.90. ii.

Fairmount Home

In 2025, Fairmount Home received one request for personal health information which was completed within 30 days or less as required under the Act and full access granted. The total of fees collected at the writing of this report are $26.70. Privacy Breaches A privacy breach occurs when Ontario’s Personal Health Information Protection Act (PHIPA) has been contravened, for example, where personal health information is stolen, lost or if it is used or disclosed without authority. PHIPA requires that, as a health information custodian, the County must take reasonable steps to ensure that personal health information in its custody or control is protected against theft, loss and unauthorized use and disclosure, and that the records containing the information are protected against unauthorized copying, modification, or disposal. The County must also take reasonable steps to ensure that personal health information is not collected without authority, and that records of personal health information are retained, transferred, and disposed of in a secure manner. Health information custodians are required to submit an annual report on privacy breaches occurring during the previous calendar year to the Information and Privacy Commissioner, as mandated under section 6.4 of Ontario Regulation 329/04 made pursuant to the Personal Health Information Protection Act, 2004 Act. No privacy breaches occurred in 2025 for Frontenac Paramedics. No privacy breaches occurred in 2025 for Fairmount although an external contracted vendor experienced a breach. Any affected individuals were notified. Final Approval of Plans of Subdivision and Plans of Condominium No delegation of authority for approval for Final Approval of Plans of Subdivision and Plans of Condominium was used in 2025. Council Recommend Report Corporate Services 2025 Annual Report on Delegation of Authority February 18, 2026

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Authorization of Applications for Part-Lot Control – Approval No delegation of authority to authorize Part Lot Control Approval was used in 2025. Authorize the Extension of Draft Approval of Plans of Subdivision and Plans of Condominium No delegation of authority to authorize Extension of Draft Approval of Plans of Subdivision and Plans of Condominium was used in 2025. Authorize an encroachment on, County lands including rights-of-way and easements subject to the Land Use Policy guidelines and procedures No delegation of authority to authorize an encroachment on, County lands including rights-of-way and easements subject to the Land Use Policy guidelines and procedure was used in 2025. To impose penalties for a contravention of the Code of Conduct No direct delegation of authority was used in 2025 to impose penalties for a contravention of the Code of Conduct. Staff are not aware of any complaints that may have been received by the Integrity Commissioner in 2025. Strategic Priority Implications Priority 4

Maximize Administrative Leadership within the County Administration.

4.1

Ensure efficient and responsible financial management of County resources.

4.2

Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees).

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Acting Treasurer Barb McCulloch, Director of Human Resources Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Chief/Director of Emergency and Transportation Services Susan Brant, Administrator, Fairmount Home Tony Fleming, Integrity Commissioner Council Recommend Report Corporate Services 2025 Annual Report on Delegation of Authority February 18, 2026

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By-Law Number 2026-0007 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake. Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into a Lease Extension Agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That the Warden and the Clerk be authorized to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake.
2. That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 18th day of February, 2026. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of February, 2026. The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

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By-Law No. 2026-008 Of The Corporation of the County of Frontenac being a by-law to amend Procedural By-law No. 2022-0026 (appoint Members to the Administration Committee) Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas the Council of the Corporation passed By-law No. 2022-0026, being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings which came into effect November 15, 2022; And Whereas Procedural By-law No. 2022-0026, Schedule B-4 sets out the composition of the Administration Committee; And Whereas the Council of the County of Frontenac deems it expedient to amend by-law 2022-0026; Now Therefore, The Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That Councillor xx and Councillor xx be appointed to the Administration Committee;
2. That Schedule B-4 Administration Committee be amended to reflect these appointments;
3. That this by-law shall take effect on the date of its final passing. Read a first and second time this 18th day of February, 2026. Read a third time and finally passed this 18th day of February, 2026. The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

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By-law No.2023-001 – Appointments to External Boards January 18, 2023

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By-Law Number 2026-009 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to execute an Agreement of Purchase and Sale for lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke Whereas County Council passed By-law 2025-013 at its meeting held January 21, 2026 declaring lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke, surplus, and Whereas a negotiation process with the abutting landowner at 11628 Road 38 for the conveyance of these lands has now reached an agreement; and, Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the Warden and Clerk be authorized to enter into an Agreement of Purchase and Sale for lands for lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke in the amount of $5,600.00; and,

That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably required to close and complete the foregoing transaction; and,

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 18th day of February, 2026. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of February, 2026. The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

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By-Law No. 2026-010 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on February 18, 2026

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 18, 2026, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on February 18, 2026, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on February 18, 2026, except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

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4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of February 2026 Read a Third Time and Finally Passed, Signed and Sealed this 18th day of February 2026.

The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

By-Law No. 2026-010 – To Confirm all Actions and Proceedings of County Council February 18, 2026

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