Body: Council Type: Agenda Meeting: Regular Date: June 27, 2018 Collection: Council Agendas Municipality: Frontenac County
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Administrative Building Design Task Force Meeting Wednesday, June 27, 2018 – 9:00 a.m. CRCA Outdoor Centre, 1641 Perth Road, Glenburnie, ON
AGENDA Page 1.
Call to Order
Adoption of the Agenda a) That the agenda for the June 27, 2018 meeting of the Administrative Building Design Task Force be adopted.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held April 18, 2018
2-4
That the minutes of the Administrative Design Task Force meeting held April 18, 2018 be adopted. 5.
Deputations and/or Presentations
Reports a) Facilitation Workshop Site Criteria and Priority Setting This will be a facilitated session led by Mr. Rob Wood.
Communications
Other Business
Next Meeting
Adjournment
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AGENDA ITEM #a)
Minutes of the Administrative Building Design Task Force Meeting April 18, 2018 Unconfirmed A meeting of the Administrative Building Design Task Force was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 18, 2018 at 12:12 p.m. Present: Councillor Vandewal, Chair Councillor Dewey, Vice Chair Councillor Nossal Councillor Inglis County Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development CRCA Members Present: Sandy Hay, City of Brockville Representative 1.
Call to Order
The meeting was called to order immediately following the adjournment of the Council meeting at 12:12 p.m. in the Kingston Frontenac Rotary Auditorium and members proceeded to the Frontenac Room. 2.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That the agenda for the April 18, 2018 meeting of the Administrative Building Design Task Force be adopted. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
Minutes of Meeting held April 18, 2018
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AGENDA ITEM #a)
Adoption of Minutes a)
Minutes of Meeting held March 9, 2018
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
That the minutes of the Administrative Design Task Force meeting held March 9, 2018 be adopted. Carried 5.
Deputations and/or Presentations
Reports a)
2018-058 Administrative Building Design Task Force Site Selection Criteria and Priority Setting
Mr. Pender provided an overview of the report, which includes the 3 steps that need to happen prior to any decisions being made. Mr. Pender displayed an excel spreadsheet that listed suggested criteria, along with the ability to apply a rating to each, which was open to the committee for discussion and or amendments. The committee discussed how far from its existing location it would be willing to go, noting that public comments seems to favour any new build being located within the County; however staff commute time also needs to be addressed. There is a property located in Harrowsmith that is owned by the Township of South Frontenac. Depending on the where and what the Committee places its priority on will determine what location will rise to the top of the list. For visibility/profile, it would need to be located either on Battersea Road, Highway 38, Perth Road or Sydenham Road as those are the busiest roads. If decisions are being made regarding financial considerations, then availability of drinking water, existing septic and site ownership would rate high. The Committee came up with some preliminary rankings regarding the site. Mr. Hayes provided some insight into the discussions of the CRCA, noting specifically that during their meeting, it was concluded that it does not need to be located in the County.
Administrative Building Design Task Force Meeting Minutes April 18, 2018
Minutes of Meeting held April 18, 2018
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AGENDA ITEM #a)
Councillor Vandewal and the CAO will meet with their CRCA counterparts to look at a facilitated session. 7.
Communications
Other Business
There was none. 9.
Next Meeting
The next meeting will be at the call of the Chair. 10.
Adjournment
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
That the meeting hereby adjourn at 1:46 p.m. Carried
Administrative Building Design Task Force Meeting Minutes April 18, 2018
Minutes of Meeting held April 18, 2018
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