Body: Council Type: Minutes Meeting: Regular Date: February 20, 2019 Collection: Agenda Attachments Municipality: Frontenac County
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Minutes of the Administrative Building Design Task Force Meeting February 20, 2019 A meeting of the Administrative Building Design Task Force was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 20, 2019 at 11:07 AM Present: Councillor Doyle Councillor Martin Councillor Vandewal Councillor MacDonald Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Susan Brant, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Kelly Pender, Chief Administrative Officer 1.
Call to Order
The Clerk called the meeting to order at 11:07 a.m. 2.
Election of Officers a)
Election of Chair
Moved By: Seconded By:
Councillor Doyle Councillor Martin
That Councillor Vandewal be elected Chair of the Administrative Office Design Task Force for 2019. Carried Moved By: Seconded By:
Councillor MacDonald Councillor Doyle
That nominations for Chair be closed. Carried There being no further nominations, Councillor Vandewal was elected Chair.
b)
Election of Vice Chair
Moved By: Seconded By:
Councillor Vandewal Councillor MacDonald
That Councillor Doyle be elected Vice Chair of the Administrative Office Design Task Force for 2019. Carried Moved By: Seconded By:
Councillor Martin Councillor MacDonald
That nominations for Vice Chair be closed. Carried There being no further nominations, Councillor Doyle was elected Vice-Chair. 3.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
That the agenda for the February 20, 2019 meeting of the Administrative Building Design Task Force be adopted. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 5.
Adoption of Minutes a)
Minutes of Meeting held August 13, 2018
Moved By: Seconded By:
Councillor Vandewal Councillor Doyle
That the minutes of the Administrative Design Task Force meeting held August 13, 2018 be adopted. Carried 6.
Deputations and/or Presentations
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7.
Reports a)
2019-028 Background Report
This report was for information purposes only. b)
2019-029 Shared Facility Analysis – Colbourne & Kembel, Architects
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
Whereas the Committee has reviewed the Shared Facility Analysis report prepared by Colbourne & Kembel Architects (CKA); and, Whereas, the CKA analysis confirms that the savings for the County of Frontenac, the Township of South Frontenac and the Cataraqui Region Conservation Authority are of sufficient magnitude to merit continued investigation of a joint facility; Be It Resolved That Council authorize the Administrative Building Design Task Force to participate in a joint meeting (or series of meetings) with the potential partners intended to address questions of ownership model, site selection and servicing, And Further That, the Committee Chair and Chief Administrative Officer report back to County Council on a regular basis prior to making a final recommendation to County Council. Carried Mr. Pender provided an overview of the process to date and next steps moving forward, should the Task Force support the recommendation. The following comments/questions were raised: Is there sufficient land in Sydenham that can accommodate 5.9 acres? Will the building be multi-level or one level, noting that there are advantages and disadvantages of each. If the building is constructed on a sloping site, access can be on either level. A vertical building provides greater efficiencies in terms of its HVAC system; however comes with additional costs such as the requirement of an elevator. How will the Old House be re-purposed? 8.
Communications
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9.
Other Business
There was none. 10.
Next Meeting
The next meeting will be at the call of the Chair. 11.
Adjournment
Moved By: Seconded By:
Councillor Doyle Councillor Martin
That the meeting hereby adjourn at 11:32 a.m. Carried
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