Body: Council Type: Minutes Meeting: Regular Date: December 15, 2021 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL December 15, 2021
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 15, 2021 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM
Closed Session
Motion #: 185-21
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held November 17, 2021
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisition for the K&P Trail
- Labour relations or employee negotiations - as it relates to negotiations with OPSEU
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to Ontario Health Teams Carried
Motion #: 186-21
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
Resolved That Council rise from Committee of the Whole closed session without reporting Carried
Election of Warden and Deputy Warden
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a)
Election of Warden
Motion #: 187-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That Councillor Denis Doyle be nominated for the position of Warden for the County of Frontenac. Carried
Motion #: 188-21
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Resolved That nominations for the Warden of the County of Frontenac are hereby closed. Carried
b)
Election of Deputy Warden
Motion #: 189-21
Moved By:
Councillor Martin
Seconded By:
Warden Elect Doyle
Resolved That Councillor Ron Higgins be nominated for the position of Deputy Warden for the County of Frontenac. Carried
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM Page 3 of 21
Motion #: 190-21
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That nominations for the Deputy Warden of the County of Frontenac are hereby closed. Carried
Declaration of Office of Warden and Deputy Warden
Warden’s Inaugural Address
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held November 17, 2021
Motion #: 191-21
Moved By:
Councillor Vandewal
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Seconded By:
Councillor Smith
Resolved That the minutes of the regular Council meeting held November 17, 2021 be adopted. Carried
Deputations and/or Presentations
Proclamations
Move into Committee of the Whole
Motion #: 192-21
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mike Carrier, Michaella Hynes and Janelle Treash, on behalf of a Student Team from the School of Urban & Regional Planning at
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM Page 5 of 21
Queen’s University, that have been acting as consultants for the Planning Department in reviewing methodologies and approaches for a new Natural Heritage Strategy for the County provided Council with a briefing of a summary of their findings and recommendations.
Please Note: The information being presented, which the County does not have control over, is not in an accessible format but can be provided upon request.
b)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business
Recommend Reports from the Chief Administrative Officer
a)
2021-111 Corporate Services 2021 Fairmount Home Accounts Receivables Write-Offs
Motion #: 193-21
Moved By:
Councillor Smith
Seconded By:
Warden Doyle
Resolved That the Council of the County of Frontenac receive this Corporate Services – 2021 Fairmount Home Accounts Receivable Write-Offs report;
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And Further That Council authorize the Treasurer to write off accounts totaling $4,137.90. Carried
b)
2021-112 Corporate Services 2021 Canada Community-Building Fund Allocation
Motion #: 194-21
Moved By:
Councillor Vandewal
Seconded By:
Councillor Martin
Resolved That the Council of the County of Frontenac accept the Corporate Services – 2021 Canada Community-Building Fund Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of the Canada Community-Building Fund allocation to the Townships for 2021. Carried
c)
2021-113 Corporate Services 2022 Draft Budget Revision
Motion #: 195-21
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
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Resolved That the Council of the County of Frontenac receive the Corporate Services 2022 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2022 Budget. Carried
d)
2021-114 Corporate Services 2022 Tax Ratios and Tax Rate Reductions
Motion #: 196-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That the Council of the County of Frontenac accept this Corporate Services – 2022 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to confirm 2022 the tax ratios and tax rate. Carried
e)
2021-115 Emergency and Transportation Services Authorization to enter into a Purchasing Contract with HealthPRO Procurement Services Inc.
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Motion #: 197-21
Moved By:
Councillor Vandewal
Seconded By:
Councillor Martin
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –Frontenac Paramedics – Purchasing Contract with HealthPRO And Further That the Council of the County of Frontenac authorize the Treasurer to execute an agreement with HealthPRO Procurement Services Inc. Carried
f)
2021-116 Planning and Economic Development Request to Declare Lands as Surplus for the Purpose of a Right-ofWay over the Frontenac K&P Trail at Part Lots 7 and 8, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac
Motion #: 198-21
Moved By:
Councillor MacDonald
Seconded By:
Councillor Revill
Resolved That the Council of the County of Frontenac receive the Planning and Economic Development report – Request to Declare Lands as Surplus for the Purpose of a Right-of-Way over the Frontenac K&P Trail at Part Lot 7, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac; And Further That in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law later in the meeting to declare lands legally described as Part 4 on Reference Plan 13R22551, Part Lot 7, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way in favour of a property identified as Parts 5 and 6 on Reference Plan 13-R22551, Part Lot 7,
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM Page 9 of 21
Concession 2, Geographic Township Hinchinbrooke, Township of Central Frontenac for the purpose of accessing this newly created lot. And Further That Council of the County of Frontenac authorize staff to execute the necessary legal agreements to provide the above-noted legal right-of-way to the adjacent landowner subject to the following conditions:
- All surveying and legal fees be borne by the landowner;
- The right-of-way across the K&P Trail shall be surveyed to a minimum of 10 meters (33 feet) along the frontage of both lots to gain access across the trail; and,
- The trail crossing on County lands will be upgraded, at the expense of the applicant, to the Frontenac County Private Roads (Lanes) Study standards, and in such a way to ensure the trail surface will not be exposed to unnecessary damage or deterioration from the improved crossing. Consideration will also be given to drainage. This work will be completed to the satisfaction of the Manager of Economic Development, or their designate. And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-Law Number 17-1995. Carried
g)
2021-117 Corporate Services 2022 Tax Rate
Motion #: 199-21
Moved By:
Councillor Martin
Seconded By:
Councillor Higgs
Resolved That Council of the County of Frontenac accept this Corporate Services 2022 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2022 tax rates. Carried
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h)
2021-121 Office of the Chief Administrative Officer Authorization to enter into a Memorandum of Understanding (MOU) with the Township of Frontenac Islands Regarding the Day-to-Day Management of the Frontenac Howe Island County Ferry
Motion #: 200-21
Moved By:
Councillor Smith
Seconded By:
Councillor Vandewal
Be It Resolved That the Warden and Clerk be authorized to execute a Memorandum of Understanding with the Township of Frontenac Islands for the Day-to-Day Management of the Frontenac Howe Island County Ferry. Carried
i)
2021-122 Corporate Services Interim Approval of 2022 Expenditures
Motion #: 201-21
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That the Council of the County of Frontenac receive the Corporate Services – Interim Approval of 2022 expenditures report; And Further That Council direct the Treasurer to continue to pay payroll and discretionary expenses in accordance with the amounts approved for the 2021 budget
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM Page 11 of 21
and non-discretionary 2022 accounts as invoiced, until such time as the 2022 budget has been adopted. Carried
j)
2021-123 Planning and Economic Development Authorization to use Capital Reserve to investigate options for Elbow Creek Bridge
Motion #: 202-21
Moved By:
Councillor Smith
Seconded By:
Councillor Vandewal
That Council authorize the use of JL Richards as a single-source procurement for the purpose of preparing a report to investigate options for the remediation or replacement of Elbow Creek Bridge And Further That Council authorize the use of reserve funds from the Capital Replacement Reserve to fund the options report for the remediation or replacement of Elbow Creek Bridge. Carried
Information Reports from the Chief Administrative Officer
Reports from Council Liaison Appointees
a)
Fairmount Home - Councillor Martin
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Reports from External Boards and Committees
Reports from Advisory Committees of County Council
Return to Council
Motion #: 203-21
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 204-21
Moved By:
Deputy Warden Higgins
Seconded By:
Councillor MacDonald
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
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Motions, Notice of Which has Been Given
Giving Notice of Motion
a)
Motion to Hold a Public Meeting and Consultation on Communal Services
b)
Motion to implement Community Paramedicine Services for the Township of North Frontenac
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the City of Kitchener regarding a resolution on Liquor License Sales and Patio Extensions [Distributed to Members of County Council November 19, 2021]
b)
From the Township of Alnwick Haldimand regarding a Resolution on Teen Driver Safety Week Review Measures of Newly Licensed Drivers [Distributed to Members of County Council November 17, 2021]
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c)
From the Municipality of Chatham-Kent regarding a resolution for financial support for the Vaccine Passport Program [Distributed to Members of County Council November 17, 2021]
d)
From the Municipality of Chatham-Kent regarding a resolution supporting the Homelessness Task Force [Distributed to Members of County Council November 17, 2021]
e)
From the Municipality of Chatham-Kent regarding a resolution to address Renovictions [Distributed to Members of County Council November 17, 2021]
f)
From the Town of LaSalle Resolution regarding a resolution on COVID-19 Testing Requirements [Distributed to Members of County Council November 17, 2021]
g)
From the Town of Plympton-Wyoming regarding a resolution concerning Postponement of Property Assessment Update [Distributed to Members of County Council November 17, 2021]
h)
From Northumberland County regarding a Resolution on Federal and Provincial Funding of Rural Infrastructure Projects [Distributed to Members of County Council November 26, 2021]
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i)
From the Regional Municipality of Durham regarding a resolution on Bus Stop Dead End Roads [Distributed to Members of County Council November 26, 2021]
j)
From the Township of Adelaide Metcalfe regarding a resolution requesting Federal and Provincial Rural Infrastructure Funding [Distributed to Members of County Council November 26, 2021]
k)
From the Township of Amaranth regarding a resolution of support for the Province direct MPAC to proceed with a province wide assessment update [Distributed to Members of County Council November 26, 2021]
l)
From the Township of Wainfleet regarding a resolution requesting Federal and Provincial Rural Infrastructure Funding [Distributed to Members of County Council November 26, 2021]
m)
From the Village of Thornloe regarding a resolution of support for the Province direct MPAC to proceed with a province wide assess [Distributed to Members of County Council November 26, 2021]
n)
From the City of Kitchener regarding a resolution on Conversion Therapy [Distributed to Members of County Council December 3, 2021]
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o)
From the City of Kitchener regarding a resolution on Fire Safety Measures [Distributed to Members of County Council December 3, 2021]
p)
From the City of St. Catharines regarding a resolution on a National Childcare Program [Distributed to Members of County Council December 3, 2021]
q)
From the Town of Georgina regarding a resolution on lack of options for recycling boat shrink wrap [Distributed to Members of County Council December 3, 2021]
r)
From the town of Penetanguishene regarding a Letter to Attorney General on Recidivism Rates [Distributed to Members of County Council December 10, 2021]
s)
From the Township of Scugog regarding a Resolution of support for Region of Durham Bus Stop Dead End Roads [Distributed to Members of County Council December 10, 2021]
Other Business
Public Question Period
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By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 207-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That leave be given the mover to introduce by-laws b) through d) and f) through i) that have been circulated to all Members of County Council and that by-laws b) through d) and f) through i) be read a first and second time. Carried
Motion #: 208-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That leave be given the mover to introduce by-law e) that has been circulated to all Members of County Council and that by-law e) be read a first and second time. Carried
b)
Third Reading
Motion #: 209-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Regular Meeting of Council Minutes December 15, 2021 -9:30 AM Page 18 of 21
Resolved That by-laws a) through d), f) through g) and i) be read a third time, signed, sealed and finally passed. Carried
Motion #: 210-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That by-law e) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To declare lands Legally Described as Bedford Con 2 PT Lot 30, save and except Bedford Con 2 PT Lot 30 RP 13R19158 Part 4 Surplus for the Purposes of Correcting a Previous Land Purchase Registration Error [Proposed By-law No. 2021-0032]
b)
To appoint the Warden and the Deputy Warden for the 2022 Council year [Proposed by-law No. 2021-0034]
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c)
To set tax ratios and tax rate reductions for prescribed property subclasses for County of Frontenac purposes and Local Municipal purposes for the taxation year 2022. [Proposed By-law No. 2021-0035]
d)
To establish Tax Rates for the year 2022 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac [Proposed By-law No. 2021-0036]
e)
To adopt the estimates for the sums required during the year 2022 for the purposes of the County of Frontenac [Proposed By-law No. 2021-0037]
f)
To authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities [Proposed By-law No. 2021-0038]
g)
To Authorization the Warden and Clerk to enter into a Memorandum of Understanding (MOU) with the Township of Frontenac Islands for the Day-to-Day Management of the Frontenac Howe Island County Ferry [Proposed By-law No. 2021-0040]
h)
To declare lands Legally Described as Part 4 on Reference Plan 13R22551, Part Lot 7, Concession 2, Geographic Township of
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Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail [Proposed By-law No. 2021-0039]
i)
To confirm all actions and proceedings of County Council on December 15, 2021 [Proposed By-law No. 2021-0041]
Adjournment
Motion #: 211-21
Moved By:
Councillor Vandewal
Seconded By:
Councillor Smith
That the meeting hereby adjourn at 11:03 a.m. Carried
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