Body: Council Type: Agenda Meeting: Regular Date: June 16, 2021 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, June 16, 2021 – 9:00 a.m. Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/-cDxQWnJXBg
Agenda Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held April 21, 2021
- labour relations or employee negotiations - as it relates to OPSEU Freeze Period Negotiations.
Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
10 - 19
Adoption of Minutes a) Minutes of Meeting held May 19, 2021 Resolved That the minutes of the regular Council meeting held May 19, 2021 be adopted. Deputations and/or Presentations
Page a)
Ms. Anne Prichard, Executive Director, Frontenac Community Futures Development Corporation, will speak to Council regarding an investment attraction campaign for food and beverage businesses project as well as provide information about the CFDC recent name change. [See Recommend Reports from the Chief Administrative Officer, clause c)]
Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
20 - 34
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business
35 - 37
Recommend Reports from the Chief Administrative Officer a) 2021-048 Corporate Services By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail Recommendation: Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail report; And Further That in accordance with By-law 17-1995 the Council of the County of Frontenac pass a by-law later in the meeting to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail; And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 17-1995.
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Page 38 - 75
b)
2021-049 Office of the Chief Administrative Officer Krecklo & Associates 2021 Council Compensation Survey and Review Recommendation: Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Krecklo & Associates 2021 Council Compensation Survey and Review report; And Further ThatCouncil approve the following recommendations contained in the Krecklo & Associates report, commencing December 1, 2022, as follows:
76 - 78
c)
- Increase the Warden’s base salary by $6,000 per year commencing in the first year of the next Council term.
- Increase the Councillor’s base salary by $4,000 per year commencing in the first year of the next Council term.
- Continue the current practice of paying a premium for the Deputy Warden of 20% above the Councillor’s salary commencing in the next term of Council.
- Continue the current benefits, per diems, conventions and benefits practices.
- Continue the practice of reviewing Council compensation in the third year of each Council term. 2021-050 Planning and Economic Development Food and Beverage in Frontenac Partnership Recommendation: Be It Resolved That the County of Frontenac partner with Frontenac Business Services for the purpose of growing food processing businesses in Frontenac County And Further That a onetime contribution of $5000.00 from the Economic Development operating budget be directed toward the rebranding and redevelopment of the Food and Beverage Region business attraction campaign.
d)
Staff Briefing: Mr. Richard Allen, Manager of Economic Development will brief the Committee of the Whole with respect to the Operational Update on the Frontenac K&P Trail. [See Recommend Reports from the Chief Administrative Officer, clause e)]
Page 3 of 100
Page 79 - 87
e)
2021-051 Planning and Economic Development Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road Recommendation: Be It Resolved That County Council receive Report 2021-051 “Planning and Economic Development – Operational Update on the Frontenac K&P Trail” as background and update to receipt of a draft Trail Management Plan at the July Council meeting; And Further That staff proceed with parking improvements at Godfrey and at the Road 38 trail crossing located near White Lake Road And Further That permission be granted to the Verona District ATV Club to install and maintain washroom facilities at approved locations on the Frontenac K&P Trail
88 - 95
Information Reports from the Chief Administrative Officer a) 2021-047 Office of the Chief Administrative Officer Frontenac County Strategic Plan Mid-Term Status Report Reports from Council Liaison Appointees Reports from External Boards and Committees Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion
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Page
Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Daryl Krampco, MPP providing updates on the progression of Bill 216 [Distributed to Members of County Council May 21, 2021] b)
From Gravel Watch Ontario regarding Greenbelt Comments [Distributed to Members of County Council May 21, 2021]
c)
From Gravel Watch Ontario regarding letter to accompany the greenbelt comment to municipalities [Distributed to Members of County Council May 21, 2021]
d)
From the Municipality of West Elgin regarding a resolution for Phragmites [Distributed to Members of County Council May 21, 2021]
e)
From the Town of Cochrane regarding a resolution and Letter to Premier Ford on the Greenwater Provincial Park [Distributed to Members of County Council May 21, 2021]
f)
From the Township of Brock regarding resolution in support of Durham Region Dead-End Road Kids [Distributed to Members of County Council May 21, 2021]
g)
From the Township of Frontenac Islands regarding resolution in support of Food Literacy for Students Act [Distributed to Members of County Council May 21, 2021]
h)
From the Township of Matachewan Resolution regarding a resolution on the closing of Youth Justice Systems in Northern Ontario [Distributed to Members of County Council May 21, 2021]
i)
From the Township of McKellar regarding resolution in support of Tax Relief on CERB Payments [Distributed to Members of County Council May 21, 2021]
j)
From the Township of Terrace Bay regarding resolution on the Advocacy for Reforming MFIPPA [Distributed to Members of County Council May 21, 2021]
k)
From the City of Owen Sound regarding a resolution is Support for a Suicide and Crisis Prevention Hotline [Distributed to Members of County Council May 28, 2021]
l)
From the City of Port Colborne regarding a resolution on the Source Water Protection Legislation [Distributed to Members of County Council May 28, 2021]
Page 5 of 100
Page m)
From the City of Port Colborne regarding a resolution on the Source Water Protection Legislation
n)
From the County of Perth regarding a resolution on Domestic COVID-19 Vaccine Production and Capacity [Distributed to Members of County Council May 28, 2021]
o)
From the Municipality of Calvin regarding a resolution of support for Dead End Roads Bus Turnaround [Distributed to Members of County Council May 28, 2021]
p)
From the Municipality of Calvin regarding a resolution supporting Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council May 28, 2021]
q)
From the Regional Municipality of York regarding resolution requesting the Province to move to Step 1 May 31 [Distributed to Members of County Council May 28, 2021]
r)
From the Town of West Lincoln regarding resolution to support Town of Caledon Suicide 988 Hotline [Distributed to Members of County Council May 28, 2021]
s)
From the Township of Archipelago regarding resolution on Bill 228 Banning unencapsulated Polystyrene Foam [Distributed to Members of County Council May 28, 2021]
t)
From the Township of Archipelago regarding resolution on Bill 279 – Environmental Protection Amendment Act [Distributed to Members of County Council May 28, 2021]
u)
From the Municipality of Shuniah regarding resolution in support of Tax Relief on CERB Payments [Distributed to Members of County Council June 4th, 2021]
v)
From the Southern Frontenac Community Services providing its June 2021 Newsletter [Distributed to Members of County Council June 4th, 2021]
w)
From the Town of Fort Erie regarding resolution on Provincial hospital funding on major capital equipment [Distributed to Members of County Council June 4th, 2021]
x)
From the Town of Fort Erie regarding resolution on the proposed Capital Gains Tax on primary residences [Distributed to Members of County Council June 4th, 2021]
y)
From the Town of Halton Hills regarding a resolution on the Elimination of LPAT [Distributed to Members of County Council June 4th, 2021]
z)
From the Town of Plympton-Wyoming regarding resolution to Supports Advocacy for MFIPPA Reform [Distributed to Members of County Council June 4th, 2021]
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Page aa) From the Township of Havelock-Belmont-Methuen regarding resolution on Automatic Speed Enforcement Photo Radar [Distributed to Members of County Council June 4th, 2021] ab) From the Township of Havelock-Belmont-Methuen regarding resolution on Continuous Increases of Cost for Municipal Insurance [Distributed to Members of County Council June 4th, 2021] ac)
From the Township of Havelock-Belmont-Methuen Regarding resolution on Drainage Matters on Canadian National Railway Lands [Distributed to Members of County Council June 4th, 2021]
ad) From the Township of Lake of Bays regarding a resolution for amendments to MFIPPA [Distributed to Members of County Council June 4th, 2021] ae) From the Township of lake of Bays regarding a resolution supporting Invasive Phragmites legislation [Distributed to Members of County Council June 4th, 2021] af)
From the Township of Lanark Highlands regarding a resolution to Support Planning Act timelines [Distributed to Members of County Council June 4th, 2021]
ag) From the Township of West Lincoln regarding resolution requesting a review of Cannabis Licensing and Enforcement [Distributed to Members of County Council June 4th, 2021] ah) From the Municipality of Calvin regarding a resolution of support for Dead End Roads Bus Turnaround [Distributed to Members of County Council June 4th, 2021] ai)
From Erica Phillips congratulating Richard Allen, and the County of Frontenac on the development of the K&P Trail [Distributed to Members of County Council June 11th, 2021]
aj)
From the Township of Huron-Kinloss regarding a resolution in support of a Digital Suicide Hotline [Distributed to Members of County Council June 11th, 2021]
ak)
From the township of Huron-Kinloss regarding a resolution in support of Fire Dept Infrastructure Program [Distributed to Members of County Council June 11th, 2021]
al)
From the Township of Huron-Kinloss regarding a resolution in support of Lottery Licence to small Organizations [Distributed to Members of County Council June 11th, 2021]
am) From the Township of Huron-Kinloss regarding a resolution in support of MTO Managing Invasive Phragmites [Distributed to Members of County Council June 11th, 2021]
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Page an) From the Township of Scugog regarding a Resolution on the Captial Gains Tax on Primary Residences [Distributed to Members of County Council June 11th, 2021] ao) From the Ministry of Natural Resources and Forestry regarding the 2021 Rabies Control Operations Notifications [Distributed to Members of County Council June 11, 2021] ap) From the Township of Rideau Lakes regarding a Resolution on funding for abandoned cemeteries [Distributed to Members of County Council June 11, 2021] Other Business a) Consideration of applications submitted for appointment to the Community Development Advisory Committee (2 Appointments) [Applications distributed separately from the agenda.] That and be appointed as Community Representative to the Community Development Advisory Committee whose terms shall expire November 30, 2022; And Further That By-law 2013-0020 be amended accordingly. Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)
Third Reading Resolved That by-laws b) and c) be read a third time, signed, sealed and finally passed. By-Laws
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a)
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To declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail. [Proposed By-law No. 2021-0020]
Page 98
b)
To amend By-law No. 2013-0020 (Appointments to the Community Development Advisory Committee) [Proposed By-law No. 2021-0021]
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c)
To confirm all actions and proceedings of County Council on June 16, 2021 [Proposed By-law No. 2021-0022]
Adjournment
Page 9 of 100
AGENDA ITEM #a)
Minutes of the Regular Meeting of Council May 19, 2021 A regular meeting of the Council of the County of Frontenac was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, May 19, 2021 and was called to order at 9:31 a.m. Present Electronically:
Warden Ron Vandewal, Deputy Warden Denis Doyle, Councillors Fran Smith, Ron Higgins, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present Electronically:
County: Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk Gale Chevalier, Chief/Director of Emergency & Transportation Services Susan Brant, Administrator-Fairmount Home Joe Gallivan, Director of Planning and Economic Development Barb McCulloch, Director of Human Resources Richard Allen, Manager of Economic Development Phil Piasetzki, Acting Director of Corporate Services/Treasurer Alison Vandervelde, Community Development Officer
Closed Session Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held April 21, 2021
Motion #: 82-21
Moved By: Seconded By:
Deputy Warden Doyle Councillor Smith
Resolved That the minutes of the regular Council meeting held April 21, 2021 be adopted. Carried
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AGENDA ITEM #a)
Deputations and/or Presentations a)
Ms. Susan Stewart, director, Family & Community Health Division, KFL&A Public Health, addressed County Council regarding Decriminalization of People Who Use Drugs. [See Motions, Notice of Which Has Been Given, clause b)] Please Note: The information presented, which the County does not have control over, is not in an accessible format but can be provided upon request Proclamations Move into Committee of the Whole
Motion #: 83-21
Moved By: Seconded By:
Councillor Higgs Councillor MacDonald
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
b)
Ms. Alison Vandervelde, Community Development Officer, briefed County Council on Open Farms 2021.
c)
Mr. Kelly Pender, Chief Administrative Officer, and Ms. Susan Brant, Administrator, Fairmount Home, briefed Council with respect to Ontario’s Long-Term Care COVID-19 Commission Final Report. [See Information Reports from the Chief Administrative Officer, clause c)] Unfinished Business
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
Recommend Reports from the Chief Administrative Officer a)
2021-044 Office of the Chief Administrative Officer Authorization to enter into agreements with the Province of Ontario should Applications to the COVID-19 Resilience Infrastructure Stream Funding be successful
Motion #: 84-21
Moved By: Seconded By:
Councillor Revill Councillor Martin
Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Long-Term Care for COVID-19 Resilience Infrastructure Stream Funding for the Fairmount Home HVAC Replacement and Disinfection System, should the application be successful; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Infrastructure for COVID-19 Resilience Infrastructure Stream Funding in support of Frontenac Administration Reception Redesign, should the application be successful. Carried b)
2021-046 Corporate Services By-law for the Provision of an Administrative Monetary Penalty Process
Motion #: 85-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Resolved That the Council of the County of Frontenac receive the Corporate Services –By-law for the Provision of an Administrative Monetary Penalty Process report for information; And Further That Council pass a by-law later in the meeting to Establish a Process for Administrative Penalties. Carried Information Reports from the Chief Administrative Officer a) b)
2021-040 Corporate Services 2020 Reserve and Reserve Funds 2021-041 Fairmount Home Quarterly Update Activity Report
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
c)
2021-045 Office of the Chief Administrative Officer Ontario’s Long-Term Care COVID-19 Commission Final Report Reports from Council Liaison Appointees Reports from External Boards and Committees
a)
Kingston Frontenac Library Board Update - Councillor Revill
Councillor Revill provided an overview of the Kingston Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update - Deputy Warden Doyle
Deputy Warden Doyle provided an overview of the KFL&A Public Health Board activities since the last Council meeting. c)
Housing and Homelessness Committee Update - Warden Smith
No Report. d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
No Report. Reports from Advisory Committees of County Council a)
Report of the Community Development Advisory Committee
Motion #: 86-21
Moved By: Seconded By:
Councillor MacDonald Councillor Higgs
That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows:
- May 2021 Update on COVID-19 Response Initiatives Be It Resolved That the Community Development Advisory Committee endorses the changes to the COVID-19 Response Plan to County Council.
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
- Open Farms 2021 Be it Resolved That the Community Development Advisory Committee endorses the direction and actions related to Open Farms outlined in Report 2021-043 And Further That County Council authorize the Warden and Clerk to complete relevant agreements associated with grant applications outlined in Report 2021-043 Carried Return to Council Motion #: 87-21
Moved By: Seconded By:
Councillor Martin Councillor Revill
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 88-21
Moved By: Seconded By:
Deputy Warden Doyle Councillor Higgins
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)
Amendments to Reports from External Boards and Committees
Motion #: 89-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Whereas By-law 2018-0040 appoints Members of Council and Members of the Community to External Boards and Committees for the Term of Council; And Whereas Members of Council appointed to External Boards and Committees receive agendas and minutes of meetings of these External Boards and Committees. Therefore Be It Resolved That the requirement for Councillors appointed to External Boards and Committees to verbally report monthly to Council on the activities External Boards or Committees be removed unless there is something that needs County Council support; And Further That External Boards and Committees be requested to forward their meeting minutes to the Clerk to be included in the Friday Council Distribution package. Carried
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
b)
Support for the KFL&A Community Drug Strategy Advisory Committee’s Statement of Support For the Decriminalization of People who use Drugs
Motion #: 90-21
Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
Whereas the Kingston, Frontenac, Lennox & Addington Community Drug Strategy Advisory Committee supports the call for the decriminalization of people who use drugs, which is an evidence-informed approach that will address the unrelenting overdose crisis in our community and will position drug use as a health issue, rather than an issue of morality, will power or criminal justice; And Whereas the KFL&A CDSAC is a cross-sector planning table that includes service providers from health, social services, and enforcement sectors and individuals with lived experience of substance use. And Whereas the KFL&A Board of Health at its meeting held on April 28, 2021, passed a motion supporting the KFL&A Community Drug Strategy Advisory Committee’s statement of support for decriminalization of people who use drugs, as well as requests that Kingston City Council, Frontenac County Council and the Council of the County of Lennox and Addington also consider endorsing it, recognizing that the opioid crisis continues to devastate communities across Canada – including locally in KFL&A; Therefore Be It Resolved That the Council of the County of Frontenac endorse and support the KFL&A Community Drug Strategy Advisory Committee’s statement of support for decriminalization of people who use drugs; And Further That a copy of this resolution be sent to The Honourable Patty Hajdu Minister of Health, Government of Canada with copies to Mark Gerretsen, MP Kingston and the Islands, Scott Reid, MP Lanark-Frontenac-Kingston, Derek Sloan, MP Hastings-Lennox and Addington, His Worship, Bryan Paterson, Mayor, City of Kingston, His Worship Ric Bresee, Warden County of Lennox & Addington, Loretta Ryan, Association of Local Public Health Agencies, and Dr. Kieran Moore, KFL&A Public Health Carried c)
Bill 216, Food Literacy for Students Act, 2020 County of Frontenac Support for Policy Briefing Note
Motion #: 91-21
Moved By: Seconded By:
Councillor Higgs Deputy Warden Doyle
Whereas the Policy Briefing Note for Bill 216, the Food Literacy for Students Act, 2020 has been finalized; and, Whereas the Policy Briefing Note examines the concept, desired competencies and links and gaps of Food Literacy, as well as sets out recommendations, considerations and opportunities for roll out; and, Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
Whereas the Policy Briefing Note will be sent to the Food Policy Council of Kingston, Frontenac, Lennox & Addington’s government contacts in lead up to the Standing Committee hearings for Bill 216: Therefore Be It Resolved That the Council of the County of Frontenac formally support the Policy Briefing Note for Bill 216 and have the County of Frontenac added to the list of supporters. Carried Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k) l)
From the Township of Springwater Regarding Clean Fuel Standards [Distributed to Members of County Council April 23, 2021] From the Town of Plympton Wyoming supporting the Town of Caledon’s 3 digit suicide and crisis prevention hotline. [Distributed to Members of County Council April 23, 2021] From the Town of Mono Regarding Cannabis Licencing and Enforcement [Distributed to Members of County Council April 23, 2021] From the University Hospitals Kingston Foundation Regarding the County of Frontenacs Pledge for the Redevelopment Projects at KHSC [Distributed to Members of County Council April 23, 2021] Letter of support from the Municipality of Calvin Regarding the application of the carbon tax on primary agriculture producers [Distributed to Members of County Council April 23, 2021] Letter of Support from the Town of Cochrane Regarding Fire Departments [Distributed to Members of County Council April 23, 2021] Letter of Support to the Township of Hudson from the Town of Cochrane Regarding Fire Departments [Distributed to Members of County Council April 23, 2021] From the City of Port Colborne regarding resolution for Cannabis Licensing and Enforcement [Distributed to Members of County Council April 30, 2021] From the Frontenac Transportation Services providing its Q1 report [Distributed to Members of County Council April 30, 2021] From the Municipality of Tweed regarding Inclusive Service Policy Report [Distributed to Members of County Council April 30, 2021] From the Town of Shelburne Letter to Premier - April 27-21 Support for Universal Paid Sick Days [Distributed to Members of County Council April 30, 2021] From the Town of South Bruce Peninsula requesting support for Lottery Licensing resolution [Distributed to Members of County Council April 30, 2021]
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
m) n) o) p) q) r) s) t) u) v) w) x) y) z) aa) ab)
From Councillor Higgins providing the OEMC 2021 Call for Speakers announcement [Distributed to Members of County Council May 7, 2021] From Councillor Higgins regarding Eastern Ontario Business Journal Update [Distributed to Members of County Council May 7, 2021] From Grey Highlands regarding a resolution supporting a 3 Digit Crisis Hotline [Distributed to Members of County Council May 7, 2021] From KFL&A Public Health Chair to Mayor Vandewal regarding the Decriminalization of Drug Use [Distributed to Members of County Council May 7, 2021] From KFL&A Public Health providing the CDSAC Statement of Support for the Decriminalization of drug use [Distributed to Members of County Council May 7, 2021] From Municipality of Calvin regarding a resolution for Fire Department Support [Distributed to Members of County Council May 7, 2021] From Municipality of Calvin regarding a resolution supporting a 3 Digit Suicide Line [Distributed to Members of County Council May 7, 2021] From the Municipality of Leamington regarding resolution on Advocacy for Reform – MFIPPA Legislation [Distributed to Members of County Council May 7, 2021] From the Southern Frontenac Community Services providing its May 2021 Newsletter [Distributed to Members of County Council May 7, 2021] From the Town of Amhertsburg regarding a resolution with respect to Planning Act Timelines [Distributed to Members of County Council May 7, 2021] From the Town of Perth regarding Provincial Hospital Funding of Major Capital Equipment [Distributed to Members of County Council May 7, 2021] From the Town of Perth regarding Provincial Hospital Funding of Major Capital Equipment [Distributed to Members of County Council May 7, 2021] From the Food Policy Council of KFL&A regarding finalization of its Bill 216 Policy Brief [Distributed to Members of County Council May 7, 2021] From the Food Policy Council of KFL&A requesting support for its Bill 216 Policy Briefing Note [Distributed to Members of County Council May 7, 2021] From the Township of Burpee Mills regarding a resolution in support for a 988 Suicide and Crisis Prevention Hotline [Distributed to Members of County Council May 14, 2021] From the Township of Georgian Bay regarding resolution supporting Road Management Action on Invasive Phragmites [Distributed to Members of County Council May 14, 2021]
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
ac) ad) ae)
From the Municipality of Chatham-Kent 2021 Support MFIPPA Change [Distributed to Members of County Council May 14, 2021] From the Township of Frontenac Islands regarding a Letter in support of the Communal Services Governance Model Study [Distributed to Members of County Council May 14, 2021] From the Town of Plymton-Wyoming regarding resolution Supporting Outdoor Recreation [Distributed to Members of County Council May 14, 2021]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 92-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. Carried b)
Third Reading
Motion #: 93-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
b)
To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the expectations of Council Liaisons. [Proposed By-law No. 2021-0015] To authorize the execution of an Agreement with Province of Ontario should the application to the COVID-19 Resilience Infrastructure Stream Funding for the Fairmount Home HVAC Replacement and Disinfection System be successful. [Proposed By-law No. 2021-0016]
Regular Meeting of Council Minutes May 19, 2021
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AGENDA ITEM #a)
c)
d) e)
To authorize the Warden and Clerk to execute an agreement with her Majesty the Queen in the right of Ontario, as represented by the Minister of Infrastructure should the application for COVID-19 Resilience Infrastructure Stream Funding in support of Frontenac Administration Reception Redesign be successful [Proposed By-law No. 2021-0017] To Establish a Process for Administrative Penalties [Proposed By-law No. 2021-0018] To confirm all actions and proceedings of County Council on May 19, 2021 [Proposed By-law No. 2021-0019] Adjournment
Motion #: 94-21
Moved By: Seconded By:
Councillor Martin Councillor Revill
That the meeting hereby adjourn at 10:42 a.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes May 19, 2021
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Jannette Amini, Clerk
Page 10 of 10
June 16, 2021 Report 2021-06
Page 20 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Administrative Report
AGENDA ITEM #a)
Page 21 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
CAO Schedule • • •
•
AGENDA ITEM #a)
• • • • • • • • •
County Council, May 19 EOLC Meeting, May 26 Provincial-Municipal Covid 19 MOU Technical Working Group, June 1 Long Term Care CAO Working Group Meeting, June 2 CAO Working Group Meeting, June 4 EOLC Incorporation Planning Session, June 4 Ontario Health Teams Discussion, June 8 Interviews for Manager of Marine Services, June 9 and 10 Planning Advisory Committee Meeting/ Public Meeting, June 9 EOWC CAO’s Planning Meeting, June 11 Succession Planning Meeting, June 14 Provincial – Municipal COVID-19 MOU Technical Working Group, June 15 County Council, June 16
• EOWC CAO’s Planning Meeting, June 11
Page 22 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Update – EOWC and EOLC
AGENDA ITEM #a)
Page 23 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Update – EORN • EORN and Rogers will provide an update on the EORN Cell Gap Project at a Joint Council Meeting on June 23, 2021 at 5:00 p.m. via Zoom.
AGENDA ITEM #a)
Page 24 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Provincial Matters • The Ontario Community Environment Fund provides grants to projects that protect and restore the environment. Municipalities and other eligible groups may apply for grants by 5 p.m., June 23, 2021. • The Ministry of the Environment, Conservation and Parks has posted a proposed Land Use Compatibility Guideline for consultation (ERO 019-2785) until July 3; municipal webinars are also being organized (June 2: registration; June 9: registration; and June 16: registration).
AGENDA ITEM #a)
• In 2021, the Ministry of Natural Resources and Forestry (MNRF) will once again be conducting Oral Rabies Vaccine (ORV) bait distribution and trap-vaccinate-release (TVR) programs in Ontario. Baiting and TVR operations will begin June 28 and continue until the end of October. According to the Ministry Map, Wolfe Island is slated for the Eastern Ontario ORV
Page 25 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Federal Matters Local governments, and other eligible organizations may apply to Round 2 of the Housing Supply Challenge for up to $75,000 to prototype their solutions. Applicant support consultations are now open.
AGENDA ITEM #a)
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Funding Announcement – June 3 Virtual community infrastructure funding announcement $842,000 funding for four projects in Frontenac County
AGENDA ITEM #a)
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Communications Update May, 2021 Website Pageviews FrontenacCounty.ca InFrontenac.ca FrontenacMaps.ca
29,204 10,488 8,781
Recruitment pages and posts for positions related to the Howe Island Ferry were among the top performing pieces in May.
Social Media Engagement 2,166 398 238 2.942 3,698 872
Total engagements Change from April
58,787
- %27
AGENDA ITEM #a)
County Facebook County Twitter County Instagram FPS Twitter Fairmount Facebook H.I. Ferry Twitter
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Paramedic Services Week • •
•
•
•
AGENDA ITEM #a)
•
May 23-29 A time for Paramedics to connect, to celebrate professional achievement, and for the public to recognize Paramedics’ work and dedication Usually celebrated with in-person events. Virtual substitutes for the second year in a row. Included Paramedic-driven content all week, produced for and by Frontenac Paramedics Seven video pieces including one for each Citizen-Ready theme day Paramedics Iain Becking and Harris Lemon on CKWS morning and supper news shows
Page 29 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Paramedic Chiefs of Canada 2021 Photo Contest Winners
AGENDA ITEM #a)
• Frontenac Paramedics won in two of three categories in this national competition. • Paramedic Tyler with Wolfe Island Fire Department night training at Big Sandy Bay won the Teamwork category. • LiseAnne LegpageMcBain’s 9th Annual Fillthe-Ambulance Food Drive won the Community Spirit category.
Page 30 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
At Fairmount Home: National Nursing and Fairmount Home Staff Appreciation Week – May 10-16
Personal Support Worker Day – May 19
AGENDA ITEM #a)
Page 31 of 100 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
At Fairmount Home: 2021 Walk for Alzheimer’s Fairmount Residents made 1,633 courtyard laps and raised $2,484 for the Alzheimer’s Society in May.
AGENDA ITEM #a)
Their work was featured as part of a national Alzheimer Society of Canada live stream hosted by CTV’s Marcia McMillen on May 30.
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Planning Department Update South Frontenac – Willowbrook Subdivision • The statutory public meeting for Phase 2 of the Willowbrook Subdivision was held at the Planning Advisory Committee meeting on June 9.
•
Central Frontenac New Official Plan • The statutory public meeting for the Official Plan was held at a special meeting of Township Council on May 18. County staff anticipate presenting the final draft of the OP to Council in June/July.
•
North Frontenac – Ontario Land Tribunal (OLT) Hearings • Two new appeals have been received for files in North Frontenac: (1) the proposed Poulin minor variance on Road 509; and, (2) the proposed Cannon severances on Shabomeka Lake Road.
•
Frontenac Islands Development Charges By-Law • Staff will be assisting the Township with a new development charges by-law.
•
Communal Services Governance Committee • The project consultant presented the final report to each of the Township councils in May.
AGENDA ITEM #a)
•
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Planning Application Update - Townships •
North and Central Frontenac continued to see a large number of applications in May and June.
•
At the almost half way mark of the year, planning staff have covered just over 60% of the number of files handled in 2020.
•
25
13
5
North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
AGENDA ITEM #a)
Number of inquiries across all townships continues to be high with interest in severances, purchasing and renovating residential properties, and newcomers to the area interested in opening a business.
27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0
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2021 HR Update Welcome to new hires, Corporate Services • •
• • •
Bargaining prep for OPSEU and Marine Services 237 competitions as at May 6 Leadership development series for 2021 – June 17, September 30, November 25 Interviews for Manager of Marine Services SLT succession management semi-annual update Attendance Management Committee semi-annual check-in meeting
AGENDA ITEM #a)
• • •
Lucille Jones permanent full-time Administrative Clerk – Frontenac Paramedics Jacob Nagora, Finance Clerk, Payroll and Benefits
AGENDA ITEM #a)
Report 2021-048 Council Recommend Report To:
Warden and Members of Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
June 16, 2021
Re:
Corporate Services – By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail
Recommendation Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail report; And Further That in accordance with By-law 17-1995 the Council of the County of Frontenac pass a by-law later in the meeting to declare lands identified as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail; And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 17-1995. Background Since 2009, the County of Frontenac has developed approximately 70 km of the former Kingston and Pembroke rail corridor to a multi-use trail that travels north from the City of Kingston to Clarendon Station. The subject property was acquired by the County in order to provide continuous trail infrastructure through the County. In 2019, during the construction of the K&P Trail between Crow Lake Road and Shibley Road, the landowner made verbal requests through the County contractor and through the Manager of Economic Development to adjust the planned route of the Trail eastward, with the goal of increasing the distance between the trail and their residence on Road 38. The request was accommodated, however the amended path resulted in the K&P Trail being constructed outside of County-owned lands.
35By-law of 100to Declare Lands Surplus for the purp… 2021-048 Corporate Page Services
AGENDA ITEM #a)
Comments It is in the County’s best interest to retain ownership of the lands occupied by the K&P Trail in order to establish clear control and responsibility of trail related activities. In order to do so, staff are seeking Council authorization to do an exchange of lands with the landowner for a 66 foot corridor that captures the constructed reality of the K&P Trail, equating to approximately 0.34 acres. The County will survey the lands adjacent to the landowner’s property on Road 38 to create a parcel of equal size that can be added to the landowner’s current property. Although staff had considered moving the trail back to County owned lands; this itself comes with challenges and a land exchange became the proposed solution to resolve the discrepancy. The land owner has signed a letter of intent and a survey of the subject lands has been completed. Staff continue to work with both the property owner, their solicitor and the County solicitor regarding the details of this matter, given that this involves two transactions, one where the County is the buyer and another where the County is the seller and as such, an approximate value is required for land transfer tax purposes. Pursuant to Section 2 a) and c) of By-law 17-1995, being a by-law to Establish Procedures Governing the Sale of Real Property, prior to the sale of any real property owned by the County, Council is required to pass a by-law or resolution in open session to declare the property surplus. Section 1 (g) (i) defines a transfer in fee simple ownership of and title to real property as a sale. In order to meet the notice provisions of Section 3 of the By-law, third reading of the proposed by-law to declare the lands surplus will take place at the July 21, 2021 Council meeting. Section 2 b), being the requirement to obtain no sooner than one year before the sale at least one appraisal of the fair market value of the land is not required as per Section 4 (c) which exempts this requirement when selling land formerly used for railway branch lines if sold to an owner of land abutting the former railway land. A copy of the site map of the lands is attached to this report as Appendix A. Strategic Priorities Implications Priority 1 2.2
Get behind plans that build community vitality and resilience in times of growth and change.
Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base.
Financial Implications The cost of the survey was $2,900 + HST for a total of $3,277. Legal fees are yet to be determined. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Kevin Farrell, Manager of Continuous Improvement/GIS Phil Piasetzki, Acting Director of Corporate Services/Treasurer Council Recommendation Report Corporate Services – By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail June 16, 2021 Page 2 of 2
36By-law of 100to Declare Lands Surplus for the purp… 2021-048 Corporate Page Services
AGENDA ITEM #a) K&P TRAIL - PROPOSED PROPERTY TRANSFER Road 38
± Existing Trail ROW
Exisitng Landowner Property
Approx. 0.42 acres
Proposed Transfer to Landowner Proposed Transfer to County Approx. 0.34 acres
Existing Trail ROW
Proposed Transfer to County Proposed Transfer to Landowner Existing Landowner Property Existing Trail ROW
Approx. 0.34 acres
Exisitng Landowner Property
0
5
10
20
Metres County of Frontenac
Data S ourc e: OGDE, E SRI & The County of Frontenac. Created: Nov 19th, 2020 Referenc e: Produc ed by the County of Frontenac with data s upplied under lic ense by members of the O ntario Geos patial Data E xchange. The County of Frontenac dis claims all responsibility for errors, omissions or inac curacies in this publication.
37By-law of 100to Declare Lands Surplus for the purp… 2021-048 Corporate Page Services
AGENDA ITEM #b)
Report 2021-049 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk Barb McCulloch, Director of Human Resources
Date of meeting:
June 16, 2021
Re:
Office of the Chief Administrative Officer – Krecklo & Associates 2021 Council Compensation Survey and Review
Recommendation Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Krecklo & Associates 2021 Council Compensation Survey and Review report; And Further That Council approve the following recommendations contained in the Krecklo & Associates report, commencing December 1, 2022, as follows:
- Increase the Warden’s base salary by $6,000 per year commencing in the first year of the next Council term.
- Increase the Councillor’s base salary by $4,000 per year commencing in the first year of the next Council term.
- Continue the current practice of paying a premium for the Deputy Warden of 20% above the Councillor’s salary commencing in the next term of Council.
- Continue the current benefits, per diems, conventions and benefits practices.
- Continue the practice of reviewing Council compensation in the third year of each Council term. Background In 2018, Krecklo & Associates Inc. was retained to carry out a Compensation Review for the Warden, Deputy Warden, and Councillors at the County of Frontenac. As part of the review, the consultants carried out a market survey among Frontenac County comparator municipalities which included comparisons of total expenditures, full-time employees, number of dwellings and population, and size of Council.
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AGENDA ITEM #b)
The consultant’s recommendations at that time, in order to get Council salaries to the 50th percentile, noted that the Warden’s salary would need to increase to $46,900 and council salaries would need to increase to $19,400, and that given the significant difference in the Warden’s (and Councillors) base salary and the median of the comparator group, the standard practice would be for the salary adjustments to be implemented in stages. As a result of the Krecklo & Associates Inc. report, at the September 19, 2018 regular meeting, County Council passed the following motion, being Recommend Reports from the Chief Administrative Officer, clause d): d)
2018-119 Corporate Services Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac
Motion #: 153-18
Moved By: Seconded By:
Councillor McDougall Councillor Nossal
Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac report for information; And Further That the Council of the County of Frontenac approves the Krecklo & Associates Inc. (K&A) Compensation Review for the Warden, Deputy Warden, and Councillors of the County of Frontenac and hereby implements the following:
Recommendation 1: That the Warden base salary be increased to $28,900 commencing December 1, 2018. Recommendation 2: That the base salary of Councillors be increased to $11,900 commencing December 1, 2018. Recommendation 3: That a premium of 20% of the Councillor salary be added for the Deputy Warden should Council want to recognize the expanded workload for this position, taking into account the current practice of rotating the Warden incumbent on an annual basis. Recommendation 4: That the County of Frontenac continue the practice of adjusting the Warden and Councillor compensation to reflect the annual COLA/CPI. Recommendation 5: That the County of Frontenac continue the per diem of $150 to align with the median of the comparator group, and applying the perdiems only to non-regularly scheduled Council and Council Committee meetings. Recommendation 6: That the County of Frontenac comply continue with the current practice of reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term. Recommendation 7: That the County of Frontenac establish a policy for how to deal with the elimination of the “1/3 Tax Free Benefit” by providing the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members. “Making them whole”. (Option (b) Lost
Recommend Report to Council Office of the Chief Administrative Officer – Krecklo and Associates 2021 Council Compensation Survey and Review June 16, 2021 Page 2 of 6
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AGENDA ITEM #b)
(Recommendation 7)
Recommendation 8: That the County of Frontenac maintain the current policy of not supplying group insurance and employee benefits to members of Council Carried As Amended (Recommendations 1 through 6, and 8) (See motions to Amend below which were Carried)
As noted under Recommendation 6, in order for the County of Frontenac to comply, that it continue with the current practice of reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term. Comment In May of this year, Krecklo & Associates were retained to carry out a survey of Frontenac County Council compensation practices. Based upon the Frontenac comparator group adopted in 2014, the 2021 Council Compensation Study for the County of Frontenac was developed to provide Council with an overview of its current situation, in comparison to the select group of municipalities illustrated in the report, those being:
- County of Prince Edward
- County of Brant
- County of Perth
- County of Elgin
- County of Lennox & Addington
- County of Dufferin
- County of Lanark
- County of Peterborough
- United Counties of Prescott & Russell. The 18 findings in the report provide Council an indication of where it sits with its comparator municipalities using a stop light graphic. Of these 18 findings: 15 sit at green, indicating that the County is generally in line with the comparator group and it is unlikely that significant changes are required; 0 sit at yellow, indicating that the County may wish to consider minor adjustments in order to bring it in line with the comparator group; 3 sit at red, indicating that the County is not in line with the practices of the comparator group and that changes are likely required. These 3 red findings include the Warden (Head of Council) compensation; the Deputy Warden (Head of Council) compensation; and Councillors (Members of Council) compensation. When taking into account the rate of inflation for each of the comparators, the recommendation being presented by Krecklo & Associates would bring the compensation of the Warden, Deputy Warden, and members of Council salaries to the 50thpercentile. Recommend Report to Council Office of the Chief Administrative Officer – Krecklo and Associates 2021 Council Compensation Survey and Review June 16, 2021 Page 3 of 6
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AGENDA ITEM #b)
The Krecklo & Associates 2021 Council Remuneration Report, attached as Appendix A. Options for Discussion The phased in approach recommended by the consultants will create an unfair advantage to some members given that the term of office for Warden is one year and as such, is appointed annually. For example, the Mayor who is appointed Warden in year one would receive a much lower Warden compensation than the Mayor appointed Warden in subsequent years (most notably in year 4). In addition, Mayors not holding the office of Warden (or Deputy Warden) in years 1 and 2 would receive a much lower Council compensation. As such, staff provide the following alternative options that Council may wish to consideration. Option 1 Amend Recommendations 1 and 2 as follows:
Recommendation 1: Based on the increases noted in the Consultant’s recommendation, average the increase in the Warden’s base compensation which represents $15,000 annually over the 4 year term.
Recommendation 2: Based on the increases noted in the Consultant’s recommendation, average the increase in Councillor’s base compensation which represents $10,000 annually over the 4 year term per Councillor and $12,000 annually for the Deputy Warden.
This option maintains the same base salary each year and eliminates any unfair disadvantages for the four Mayors. However, at the end of year 4 this leaves the Warden’s base salary at $44,405, $10,961 short of the consultant’s recommended $55,366 and leaves Councillor’s base salary at $22,108, $1,058 short of the consultant’s recommended $22,976. This would cause an unstable increase in the tax levy in 2027 to bring these base salaries up to the median of the market comparator group. Option 2 Amend Recommendations 1 and 2 as follows:
Recommendation 1: Increase the Warden base salary to the median of the market comparator group at $52.5K commencing December 1, 2022
Recommendation 2: Increase the base salary of Councillors median of the market comparator group at $21.8K commencing December 1, 2022
While the primary motivation for most politicians who seek positions on council is to serve the community, the ability of a municipality to attract good candidates to serve on Council is directly influenced by the fairness of compensation that they offer. The recommended increases to the base salaries of the Warden, Deputy Warden and Recommend Report to Council Office of the Chief Administrative Officer – Krecklo and Associates 2021 Council Compensation Survey and Review June 16, 2021 Page 4 of 6
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AGENDA ITEM #b)
Members of Council noted in this report places Frontenac County politicians at the median 50th percentile of its market comparator groups and represents fair compensation. Strategic Priority Implications Not applicable Financial Implications The implications below focus on illustrating the impact of phasing in the known proposed salary increases to the levy. The projections below do not account for any cost of living increases. For illustrative purposes, a $10,000 increase to the levy in 2021 would represent a 0.091% increase in percent. Proposed Consultant Recommendation The financial implications for the proposed consultant option, as presented in the recommendation to the report, would be the following annual increases to the levy: 2021
2022
2023
2024
$34.8K
$69.6K
$104.4K
$139.2K
The below outlines the financial implication should Council wish to consider one of the alternative options offered by staff: Option 1 The financial implications to averaging the proposed increase and applying it to the first year would result in the following annual increases to the levy: 2021
2022
2023
2024
$87.0k
$87.0K
$87.0K
$87.0K
Option 2 The financial implications to taking the entire amount of the proposed increase and applying it to the first year would result in the following annual increases to the levy: 2021
2022
2023
2024
$348.0K
$0.0K
$0.0K
$0.0K
Recommend Report to Council Office of the Chief Administrative Officer – Krecklo and Associates 2021 Council Compensation Survey and Review June 16, 2021 Page 5 of 6
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AGENDA ITEM #b)
Organizations, Departments and Individuals Consulted and/or Affected Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk Phil Piasetzki, Acting Director of Corporate Services/Treasurer
Recommend Report to Council Office of the Chief Administrative Officer – Krecklo and Associates 2021 Council Compensation Survey and Review June 16, 2021 Page 6 of 6
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!)~SSOCIATES
I C.
(._7 Municipal Advisors
COUNTY OF FRONTENAC K&A SURVEY OF 2021 COUNCIL COMPENSATION SELECTED ONTARIO MUNICIPALITIES
B.D. Krecklo S. Tzortzis June 4, 2021
AGENDA ITEM #b)
Prepared by:
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County of Frontenac K&A SURVEY OF 2021 COUNCIL COMPENSATION
QASSOCIATES
{_7
Selected Ontario Municipalities
INC.
Municipal Advisors
Table of Contents © Krecklo & Associates Inc.
1.8
Table of Contents Introduction & Survey Description Executive Summary - Overview of Findings & Recommendations List of Municipalities Included in the County of Frontenac’s Market Comparator Group
Exhibit 2:
Composition of Council Table 1 - Number of Council Members Table 2 - Executive Committee Structure
Exhibit 3:
Head of Council Compensation
Exhibit 4:
Deputy Head of Council Compensation
Exhibit 5:
Councillor Compensation Table 1 - Councillor Compensation Table 2 - Committee Chair Compensation
Exhibit 6:
Councillor Pay Policies Table 1 - Tax Free Status Table 2 - Annual Increase Policy Table 3 - Term of Council Review of Remuneration Policy Table 4 - Pay for Mileage Policy Table 5 - Amount Paid Per Kilometre Table 6 - Meal Allowance Policy Table 7 - Benefits Summary
Conclusion
Table of Contents
2
Page 1 of 2
AGENDA ITEM #b)
Exhibit 1:
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County of Frontenac
KRECKLO
K&A SURVEY OF 2021 COUNCIL COMPENSATION
QASSOCIATES
{_7
Selected Ontario Municipalities
INC.
Municipal Advisors
Table of Contents © Krecklo & Associates Inc.
1.8
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Page 2 of 2
AGENDA ITEM #b)
Table of Contents
1:1 List of Municipalities Inc
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County of Frontenac K&A Survey of 2021 Council Compensation
QASSOCIATES
{..7
Selected Ontario Municipalities
II C.
Municipal Advisors
Title - Introduction and Survey Description © Krecklo & Associates Inc.
1.8
Introduction The pressures of Municipal Governance are being felt everywhere in Ontario. Councillors are spending more time in virtual meetings, conversing with citizens, and reacting to a constant barrage of changing priorities and directives coming from the Province. At Krecklo & Associates (K&A), we believe that 2021 and beyond will see even more pressure and change. Your time is precious and your compensation should reflect the effort you put into your job, and time you spend away from your families. This report will provide you with the information you require to ensure that you are being fairly compensated in the market place and that you can defend your decisions to your ratepayers. At the same time, Council compensation practices are often very different from municipality to municipality, making an “apples to apples” comparison difficult. Our best practice models and vast experience helps eliminate potential misinterpretation and/or misallocation of compensation. The K&A report will give your Council vast insights into this complex world, and often times help simplify your practices, while ensuring fairness in the market place. As with everything you do as a Council, the key to a successful Council Compensation Review is to be open and transparent with your decision-making. Independent professional advice, provided to you in an open council meeting, will give you the assurance that you are acting in the best interest of the taxpayer. As part of our professional practice over the past nearly two decades, K&A has identified a number of best practices that are utilized consistently by leading municipalities, when establishing council compensation policies. We used these best practices to frame our report to you, and invite you to review your policies to align with these six practices, which we have summarized on the following two pages.
Receiving consistent professional advice will help assure your Council and citizens that your practices are fair.
Introduction
4
Page 1 of 3
AGENDA ITEM #b)
Council Compensation practices in Ontario can vary significantly across the Province and even between neighbours with similar program offerings.
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KRECKLO
K&A Survey of 2021 Council Compensation
QASSOCIATES
{..7
Selected Ontario Municipalities
II C.
Municipal Advisors
Title - Introduction and Survey Description © Krecklo & Associates Inc.
1.8
Summary of Municipal Best Practices
- Develop a comparator group of municipalities that is reflective of the following three principles:
- Same Level of Government: (Single Tier, Upper Tier, Lower Tier). Municipalities in the same level have similar governance and constituencies.
- Similar Suite of Services: (e.g., Roads, Long-Term Care, Recreation, Culture). Municipalities with similar levels of service will be easier to match positions.
- Proximity: Compete for Talent. Adjacent municipalities, or municipalities within commuter distance, will generally be in competition for the same employees. K&A has worked with the County of Frontenac to develop a comparator group that meets these criteria and is included in this report, Exhibit 1. Using this same comparator group when evaluating your employees’ compensation will help build further confidence in your decisions. What is fair for Council, should also be fair for your employees.
-
Select a comparison percentile that reflects your local situation. For most municipalities their Council compensation should be reflective of the 50th percentile (i.e., half the group above your municipality’s and half the group below. This will ensure that your compensation is reflective of the market place, but “not too high, and not too low”.
-
Do not place your staff in the awkward position of being responsible for collecting or reporting on other municipalities Council compensation. Your professional staff should not be placed in the position of having to collect and/or interpret compensation on behalf of their political masters.
Introduction
5
Page 2 of 3
AGENDA ITEM #b)
- Through a By-law, establish a regular and predictable timeline for Council compensation review. Generally, in the third year, or early in the fourth year of your term, with any remuneration changes taking place commencing with the next term. This will help avoid the criticism that Council is “feathering their nest”.
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KRECKLO
K&A Survey of 2021 Council Compensation
QASSOCIATES
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Selected Ontario Municipalities
II C.
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Title - Introduction and Survey Description © Krecklo & Associates Inc.
1.8
- While some municipalities may elect to enlist the support of a “blue chip” citizens panel to review comparator information and make a recommendation to Council, the panel should be provided with the support necessary to interpret the information when collected. K&A is ideally situated to support your panel with this task. Remember, the more information and the more accurate the information, the more likely the panel is to make a recommendation that is defensible to your citizens.
- Once you have selected a compensation level for the next Council, include in your By-law a provision that automatically increments compensation on an annual basis. While K&A generally recommends using the Statistics Canada inflationary percentage for Ontario, other methods such as negotiated union rates will also work. Regular small annual increases will help ensure that your Council compensation practices remain relevant and help avoid larger increases every four years. This practice is generally more acceptable to your citizens and can be justified as being “fair”. In summary, it is always our recommendation that a Council act fairly, be seen to act fairly and rely on objective professional advice when developing your compensation practices. Council compensation is notoriously variable and subject to misinterpretation. Relying upon professional advice will serve your Council well.
6
Page 3 of 3
AGENDA ITEM #b)
Introduction
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QASSOCIATES
{_7
Selected Ontario Municipalities
II C.
Municipal Advisors
Title - Executive Summary - Overview of Findings and Recommendations © Krecklo & Associates Inc.
1.8
Overview The 2021 Council Compensation Study for the County of Frontenac was developed to provide Council with an overview of your current situation, in comparison to the select group of municipalities illustrated in Exhibit 1 to this report. The Executive Summary provides the reader with the opportunity to review at a high level, the information provided in the report. The reader will first explore report Findings. The 18 Findings of your report provide a glimpse of one aspect of the report, such as the Head of Council Compensation or Benefit Offerings. We use a simple stop light graphic to illustrate Findings, as follows: Findings in the “green” category indicate that the municipality is generally in line with the comparator group and it is
3 unlikely that significant changes are required.
Findings in the “yellow” category indicate that the municipality may have to consider minor adjustments, in order to
2 bring the municipality in line with the comparator group.
Findings in the “red” category indicate that the municipality is not in line with the practices of the comparator group and
1 that changes are likely required.
All Findings reference an Exhibit or Table further on in the report. A reader will likely wish to cross reference the findings with the appropriate Exhibit in order to gain further insight into the issue and ultimately, the magnitude of the changes that may be required. The next section of the Executive Summary is recommendations. Essentially, K&A applies our experience and best practice guide to the findings in the report in order to provide Council and citizens with a summary of issues for consideration.
Executive Summary
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Page 1 of 7
AGENDA ITEM #b)
Finally, we would caution the reader that this report is intended to be read and dealt with in its entirety. Selected reading, or quoting of the report, may not leave the correct overall impression of the standing of the municipality, vis-à-vis your comparator group.
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County of Frontenac Context The County of Frontenac holds a unique place in Ontario’s upper tier municipalities, being one of only 2 that does not operate with regional roads systems. At the same time, the County is responsible for a significant services to a large geographic area, plus the City of Kingston. The summary table places the County’s responsibilities in context. Measurement
Comparator Group
Province of Ontario
Expenditures Full Time Employees Number of Dwellings Permanent Population Adjusted Population Expenditures/Household Expenditures/Employee Seasonal Resident Index
9 of 10 5 of 10 6 of 10 9 of 10 6 of 10 9 of 10 10 of 10 1 of 10
347 of 444 367 of 444 372 of 444 352 of 444 372 of 444 347 of 444 6 of 444 367 of 444
Comments Does not include PT employees
Frontenac County is larger than 78% to 84% of Ontario’s 444 municipalities in terms of expenditures, full time employees, number of dwellings, permanent population and adjusted population. The Seasonal Resident Index (SRI - Adjusted Population/Permanent Population) creates a number of service delivery challenges for the County and your member municipalities.
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AGENDA ITEM #b)
The governance and fiduciary responsibilities associated with the delivery of long-term care and paramedic services to a large and diverse population is also an important consideration for Council.
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Overview of Findings Comparator Group (Exhibit 1) Best Practice Review Finding: The Comparator Group presented in Exhibit 1 meets all best practice requirements for a Council Compensation Review.
1
Council Composition (Exhibit 2) Number of Councillors Finding: Frontenac Council size is smaller than the median for the comparator group, but in line with Lennox & Addington and Prescott & Russell.
2
Executive Committee Finding: There are no municipal comparators utilizing an Executive Committee Structure.
3
Head of Council (Exhibit 3) Head of Council Compensation
4
Executive Summary
Head of Council Title Finding: Eight of the ten municipalities in the comparator group use the title Warden for their Head of Council. Two are titled Mayor (County of Prince Edward and County of Brant).
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5
Finding: Frontenac County Warden is 2nd lowest paid Head of Council in the comparator group.
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Deputy Head of Council (Exhibit 4) Deputy Head of Council Compensation Finding: The Frontenac Deputy Warden is the lowest paid of the three comparators that have a Deputy Head of Council position.
6
Deputy Head of Council Title Finding: All three deputies employ the title of Deputy Warden.
7
Members of Council (Exhibit 5) Members of Council Compensation - Table One
8 9
Compensation for Acting as a Committee Chair - Table Two Finding: Only the County of Dufferin provides annual remuneration for Committee Chairs. The County of Prince Edward provides $139.44/meeting for being Chair.
10
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AGENDA ITEM #b)
Executive Summary
Finding: Frontenac County Councillors are the lowest paid of the 10 comparator municipalities.
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Council Policies (Exhibit 6) Tax Free Status - Table 1
10
Finding: Frontenac is in line with the majority of the comparator group. Council Remuneration is Increased Annually - Table Two
11
Finding: Frontenac is in line with the majority of the comparator group. Council has a Policy of Reviewing Council Remuneration Once Per Term - Table Three
12
Finding: Frontenac is in line with the majority of the comparator group. Council has a Policy to Pay Mileage for Council Members - Table Four
13
Finding: Frontenac is in line with the majority of the comparator group. Mileage Amount Paid to Council Members - Table Five
14
11
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AGENDA ITEM #b)
Executive Summary
Finding: Frontenac is in line with the comparator group.
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Meal Allowances Paid to Council Members - Table Six
15
Finding: Frontenac County is in line with the comparator group. Benefits Paid to Council Members - Table Seven
16 17
Finding: While some municipalities in the comparator group provide benefits, Frontenac is in line with the majority. Training and Conferences Available to Council (per year) - Table Eight Finding: Frontenac is in line with the comparator group. Brant and Perth Head of Council receives $6k. Elgin budgets $32k for Council and $6.5k for Warden. L&A and Peterborough allow 2 conferences, with no $ limit. Full and Half Day Per Diems - Table Nine
18
12
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AGENDA ITEM #b)
Executive Summary
Finding: Frontenac is in line with the comparator group.
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Summary of Findings 15
The County of Frontenac has 15/18 of the Findings in the ‘‘Green’’ category.
The County of Frontenac has 0/18 of the Findings in the ‘‘Yellow’’ category.
0
The County of Frontenac has 3/18 of the Findings in the ‘‘Red’’ category.
3
Recommendations Based upon our Findings, K&A proposes the following for consideration by Council: Note: the recommendations below will not achieve the 50th percentile for County Council, but will close the gap with two of your closest comparators namely, Lennox & Addington and Peterborough County.
- Increase the Warden’s base salary by $6,000 per year commencing in the first year of the next Council term.
- Increase the Councillor’s base salary by $4,000 per year commencing in the first year of the next Council term.
- Continue the current practice of paying a premium for the Deputy Warden of 20% above the Councillor’s salary commencing in the next term of Council.
- Continue the current benefits, per diems, conventions and benefits practices.
Contact Information For questions or additional details on any of the material in the Report, please contact: Mr. Brian D. Krecklo at 1-800-KRECKLO (573-2556) bdk@krecklo.ca
Executive Summary
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AGENDA ITEM #b)
- Continue the practice of reviewing Council compensation in the third year of each Council term.
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Selected Ontario Municipalities
(_?""’ Municipal Advisors
Exhibit Number: 1
I C.
Title: List of Municipalities included in County of Frontenac’s Market Comparator Group v. 6.00
Municipalities
Expenditures
Full-Time Employees
No. of Dwellings
Permanent Population
Adjusted Reference Population (1) Population (2)
1
County of Prince Edward (19)
$66,910,609
203
14,015
24,735
36,439
36,439
2
County of Brant (19)
$95,882,802
300
14,409
36,705
37,463
36,705
3
County of Perth (19)
$42,267,085
108
14,351
38,066
37,313
38,066
4
County of Frontenac (19)
$42,589,608
221
19,668
26,677
51,137
51,137
5
County of Elgin (19)
$68,835,868
205
19,499
50,069
50,697
50,069
6
County of Lennox & Addington (18)
$73,251,254
232
19,684
42,888
51,178
51,178
7
County of Dufferin (19)
$83,841,382
227
24,376
63,000
63,378
63,000
8
County of Lanark (19)
$79,303,087
206
30,557
59,918
79,448
79,448
9
County of Peterborough (19)
$62,003,601
165
35,302
56,391
91,785
91,785
10
United Counties of Prescott & Russell (19)
$99,873,726
316
38,874
89,333
101,072
101,072
$71,043,561
214
19,676
46,479
51,158
51,158
60%
104%
100%
57%
100%
Median (50th Percentile) County of Frontenac (19) % of Target Average % of Target
80%
Notes: (1) Adjusted population is the number of private dwelling, times 2.6, the average number of persons/household in the Province of Ontario as reported by Stats Canada. (2) The permanent population figure is used as a reference number, unless the adjusted population number is 10% larger than the permanent population.
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AGENDA ITEM #b)
Exhibit Number: 1
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(_?""’ Municipal Advisors Title: List of Municipalities included in County of Frontenac’s Market Comparator Group v. 6.00
Trending 2017 $60,193,147 $83,308,062 $38,228,692 $38,725,069 $67,018,791 $68,692,210 $75,510,246 $73,938,432 $58,241,410 $94,845,596
2018 $63,558,503 $86,973,782 $39,499,230 $40,777,992 $68,369,778 $73,251,254 $80,338,808 $77,199,396 $61,245,578 $99,362,331
2019 $66,910,609 $95,882,802 $42,267,085 $42,589,608 $68,835,868
1 2 3 4 5 6 7 8 9 10
Full Time Employees: County of Prince Edward (19) County of Brant (19) County of Perth (19) County of Frontenac (19) County of Elgin (19) County of Lennox & Addington (18) County of Dufferin (19) County of Lanark (19) County of Peterborough (19) United Counties of Prescott & Russell (19)
2017 195 255 106 231 204 224 185 186 152 311
2018 202 268 104 218 212 232 201 196 153 314
2019 203 300 108 221 205
15
$83,841,382 $79,303,087 $62,003,601 $99,873,726
227 206 165 316
Average $63,554,086 $88,721,549 $39,998,336 $40,697,556 $68,074,812 $70,971,732 $79,896,812 $76,813,638 $60,496,863 $98,027,218
Average 200 274 106 223 207 228 204 196 157 314
———————-Trend
% Change
(17-19) 11.2% 15.1% 10.6% 10.0% 2.7% -100.0% 11.0% 7.3% 6.5% 5.3%
Trend
4.1% 17.6% 1.7% -4.3% 0.5% -100.0% 22.7% 10.8% 8.6% 1.6%
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AGENDA ITEM #b)
Exhibit Number: 1
1 2 3 4 5 6 7 8 9 10
Expenditures: County of Prince Edward (19) County of Brant (19) County of Perth (19) County of Frontenac (19) County of Elgin (19) County of Lennox & Addington (18) County of Dufferin (19) County of Lanark (19) County of Peterborough (19) United Counties of Prescott & Russell (19)
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Selected Ontario Municipalities Exhibit Number: 1
Title: List of Municipalities included in County of Frontenac’s Market Comparator Group v. 6.00
Benchmarking Expenditure/Household
Rank
Average
$3,415
County of Prince Edward (19)
$4,774
County of Brant (19)
$6,654
County of Perth (19)
$2,945
County of Frontenac (19)
$2,165
County of Elgin (19)
$3,530
County of Lennox & Addington (18)
$3,721
County of Dufferin (19)
$3,440
County of Lanark (19)
$2,595
County of Peterborough (19)
$1,756
United Counties of Prescott & Russell…
$2,569
Expenditures
347
444
Full Time Employees
367
444
Dwellings
372
444
Permanent Population
352
Adjusted Population
444
372 0
50
100
150
200
250
300
350
444 400
450
The County of Frontenac has expenditures greater than 346 of 444 municipalities.
Expenditure/Full Time Employee
Seasonal Resident Index
$333,187
Average
1.27
County of Prince Edward (19)
$329,609
County of Prince Edward (19)
1.47
County of Brant (19)
$319,609
County of Brant (19)
1.02
County of Perth (19)
$392,270
County of Perth (19)
0.98
County of Frontenac (19)
$192,713
County of Frontenac (19)
1.92
County of Elgin (19)
$335,785
County of Elgin (19)
1.01
County of Lennox & Addington (18)
$315,738
County of Lennox & Addington (18)
1.19
County of Dufferin (19)
$369,345
County of Dufferin (19)
1.01
County of Lanark (19)
$384,966
County of Lanark (19)
1.33
County of Peterborough (19)
$375,779
County of Peterborough (19)
1.63
United Counties of Prescott & Russell…
$316,056
United Counties of Prescott & Russell…
1.13
Note: The Seasonal Resident Index (SRI) is calculated by dividing the Adj. Pop. by the Permanent Pop. An SRI above 1.00 is generally indicative of a municipality that may have more seasonal residents than is typical. While an SRI below 1.00 is generally indicative of a municipality that is more urban,
Exhibit Number: 1
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AGENDA ITEM #b)
Average
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{_,7 Municipal Advisors Title - Council Composition
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The table below provides Council with a summary of the number of Council members on each of the comparator municipalities.
Table 1
of Councillors
14 11 10 8 9 8 14 16 16 8
Median High Low
11 16 8
The County of Frontenac’s rank in the Comparator Group is
8 th
14 11 10 8 9 8 14 16 16 8
Finding: Frontenac Council size is smaller than the median for the comparator group, but in line with Lennox & Addington and Prescott & Russell.
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AGENDA ITEM #b)
Exhibit Number: 2
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Municipal Advisors
Title - Council Composition
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The table below provides Council with a summary of the Municipalities using an Executive Committee structure.
Table 2
of Members
0 0 0 0 0 0 0 0 0 0
$ $ $ $ $ $ $ $ $ $
Median High Low
0 0 0
$ $ $
- Finding:
- There are no municipal comparators utilizing
- an Executive Committee Structure.
The County of Frontenac’s rank in the Comparator Group is
n/a
18
n/a
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AGENDA ITEM #b)
Exhibit Number: 2
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 3
I C.
{_?""‘Municipal Advisors Title - Head of Council - Annual Remuneration
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The table below provides Council with a summary of the annual remuneration for the Head of Council.
$ $ $ $ $ $ $ $ $ $
$/Annum 49,751 89,780 27,101 29,406 71,246 34,021 55,238 55,742 50,600 52,707
Median High Low
$ $ $
51,654 89,780 27,101
The County of Frontenac’s rank in the Comparator Group is
9 th
Mayor Warden Chair Reeve Total
Titles 2 8 0 0 10
19
$49,751 $89,780 $27,101 $29,406 $71,246 $34,021 $55,238 $55,742 $50,600 $52,707
Finding: Frontenac County Warden is 2nd lowest paid Head of Council in the comparator group.
Finding: Eight of the ten municipalities in the comparator group use the title Warden for their Head of Council. Two are titled Mayor (County of Prince Edward and County of Brant).
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AGENDA ITEM #b)
Exhibit Number: 3
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 4
INC.
Municipal Advisors
Title - Deputy Head of Council - Annual Remuneration
© Krecklo & Associates Inc.
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The table below provides Council with a summary of the annual remuneration for the Deputy Head of Council.
$/Annum $ $ $ $ $ $ $ $ $
14,530 26,093 25,839
Median High Low
$ $ $
26,093
The County of Frontenac’s rank in the Comparator Group is
3 rd
Deputy Mayor Deputy Warden Deputy Chair Deputy Reeve Total
Titles 0 3 0 0 3
20
$14,530 $26,093
$25,839
Finding: The Frontenac Deputy Warden is the lowest paid of the three comparators that have a Deputy Head of Council position.
Finding: All three deputies employ the title of Deputy Warden.
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AGENDA ITEM #b)
Exhibit Number: 4
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 5
INC.
Municipal Advisors
Title - Member of Council - Annual Remuneration
© Krecklo & Associates Inc.
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The table below provides Council with a summary of the annual remuneration for a Members of Council.
Table 1
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
$ $ $ $ $ $ $ $ $ $
$/Annum 24,871 32,658 12,421 12,108 26,093 19,214 19,645 23,226 16,926 31,267
Median High Low
$ $ $
21,436 32,658 12,108
The County of Frontenac’s rank in the Comparator Group is
$12,421 $12,108 $26,093 $19,214 $19,645 $23,226 $16,926 $31,267
Finding: Frontenac County Councillors are the lowest paid of the 10 comparator municipalities.
10 th
21
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Exhibit Number: 5
$24,871 $32,658
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Selected Ontario Municipalities Exhibit Number: 5
INC.
Municipal Advisors
Title - Member of Council - Annual Remuneration
© Krecklo & Associates Inc.
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The table below provides Council with a summary of the annual remuneration for a Committee Chair.
Table 2
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
Median High Low
$
21,148
$ $ $
21,148 21,148 21,148
22
$21,148
Finding: Only the County of Dufferin provides annual remuneration for Committee Chairs. The County of Prince Edward provides $139.44/meeting for being Chair.
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AGENDA ITEM #b)
Exhibit Number: 5
$/Annum
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Selected Ontario Municipalities Exhibit Number: 6
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Municipal Advisors
Title - Council Compensation Policies
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The table below provides Council with a summary of the Tax Free Status for Council Remuneration.
Table 1
$/Annum No No No No No Yes No No No No
Total Number Tax Free Total Number Not Tax Free
1 9
Total
10
0 0 0 0 0 1 0 0 0 0
•
Finding: Frontenac is in line with the majority of the comparator group.
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AGENDA ITEM #b)
Exhibit Number: 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
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The table below provides Council with a summary of Municipalities that have a policy of increasing Council remuneration.
Table 2
$/Annum Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Total Number Increasing Annually Total Number Not Increasing Annually
9 1
Total
10
1 1 1 1 1 1 1 1 1 0
•• •• •
Finding: Frontenac is in line with the majority of the comparator group.
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AGENDA ITEM #b)
Exhibit Number: 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
© Krecklo & Associates Inc.
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The table below provides Council with a summary of Municipalities that have a policy of reviewing Council remuneration once per term.
Table 3
$/Annum Yes Yes No Yes Yes No No Yes Yes No
Total Number Reviewing Once Per Term Total Number Not Reviewing Once Per Term
6 4
Total
10
•• • •
1 1 0 1 1 0 0 1 1 0
Finding: Frontenac is in line with the majority of the comparator group.
25
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AGENDA ITEM #b)
Exhibit Number: 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
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The table below provides Council with a summary of Municipalities that have a policy to pay for Mileage.
Table 4
$/Annum Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Total Number Pay for Mileage Total Number Do Not Pay for Mileage
10 0
Total
10
26
1 1 1 1 1 1 1 1 1 1
•• •• ••
Finding: Frontenac is in line with the majority of the comparator group.
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AGENDA ITEM #b)
Exhibit Number: 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 6
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Municipal Advisors
Title - Council Compensation Policies
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The table below provides Council with a summary of the amount paid to a Councillor per KM.
Table 5
$/Annum $0.50 $0.56 $0.53 $0.59 $0.50 $0.59 $0.50 $0.53 $0.59 $0.59
Median High Low
$0.55 $0.59 $0.50
The County of Frontenac’s rank in the Comparator Group is
1 st
27
$0.50 $0.56 $0.53 $0.59 $0.50 $0.59 $0.50 $0.53 $0.59 $0.59
Finding: Frontenac is in line with the comparator group.
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AGENDA ITEM #b)
Exhibit Number: 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
© Krecklo & Associates Inc.
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The table below provides Council with a summary of Municipalities Meal Allowances.
Table 6
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
$ $ $ $ $ $ $ $ $ $
Daily
Maximum Minimum Average
Breakfast $ $ $ $ $ $ $ $ $ $
20 15 15 25 10 12
$ $ $ $ $ $ $ $ $ $
$ $
110 60
$ $
Breakfast 25 10
$
76
$
16
Daily
28
Dinner
Finding:
- Frontenac County is in line
- with the comparator group. 30 35 40 50 35 33
20 25 20 35 15 15
$ $ $ $ $ $ $ $ $ $
$ $
35 15
$ $
50 30
$
22
$
37
Lunch
Dinner
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AGENDA ITEM #b)
Exhibit Number: 6
Lunch
70 75 75 110 60 65 75
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KRECKLO
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QASSOCIATES
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
© Krecklo & Associates Inc.
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The table below provides Council with a summary of Benefits provided.
Table 7
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
Ext. Health No Yes No No Yes Yes No No No No
Life Ins. No No No No Yes Yes No No Yes No
AD&D No No No No Yes No No No Yes No
Dental No Yes No No Yes Yes No No No No
LTD No No No No No No No No Yes No
Pension No No No No No No No Yes Yes Yes
No Yes
Ext. Health 7 3
Life Ins. 7 3
AD&D 8 2
Dental 7 3
LTD 9 1
Pension 7 3
% Yes
30.0%
30.0%
20.0%
30.0%
10.0%
30.0%
Exhibit Number: 6
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AGENDA ITEM #b)
Finding: While some municipalities in the comparator group provide benefits, Frontenac is in line with the majority.
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K&A Survey of 2021 Council Compensation
QASSOCIATES
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
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The table below provides Council with a summary of the amount each Councillor is eligible for Training and Conferences per year.
Table 8
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
$ $ $ $ $ $ $ $ $ $
$/Annum 17,000 3,250 4,000 4,000 7,500 6,000
Median High Low
$ $ $
5,000 17,000 3,250
Exhibit Number: 6
4 th
30
$7,500 $6,000
Finding: Frontenac is in line with the comparator group. Brant and Perth Head of Council receives $6k. Elgin budgets $32k for Council and $6.5k for Warden. L&A and Peterborough allow 2 conferences, with no $ limit.
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AGENDA ITEM #b)
The County of Frontenac’s rank in the Comparator Group is
$17,000 $3,250 $4,000 $4,000
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QASSOCIATES
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Selected Ontario Municipalities Exhibit Number: 6
I C.
Municipal Advisors
Title - Council Compensation Policies
© Krecklo & Associates Inc.
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The table below provides Council with a summary of the amount of per diem each Councillor is eligible to receive.
Table 9
Municipality County of Prince Edward County of Brant County of Perth County of Frontenac County of Elgin County of Lennox & Addington County of Dufferin County of Lanark County of Peterborough United Counties of Prescott & Russell
$ $ $ $ $ $ $ $ $ $
100 180 150 150 220 150 150 105
$/Half Day $ $ $ 119 $ $ $ 110 $ $ 75 $ 75 $
Median High Low
$ $ $
150 220
$ $ $
The County of Frontenac’s rank in the Comparator Group is
3 rd
31
92 Finding: 119 Frontenac is in line with the comparator group. 5 th
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AGENDA ITEM #b)
Exhibit Number: 6
$/Day
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..,(:>_t\SSOCIATES II C.
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Selected Ontario Municipalities
Municipal Advisors
Conclusion © Krecklo & Associates Inc.
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Acknowledgements On behalf of the team at Krecklo & Associates, thank you to the County of Frontenac for the opportunity to present this Council Compensation report for your consideration. We would also like to take this opportunity to thank the participating municipalities that provided the supporting information required to complete the report. Without their support and the contribution of their senior staff, this report would not be possible. K&A provides a wide range of compensation, human resources and executive search services on behalf of municipalities across Ontario. We look forward to working with the County of Frontenac in the future. Contact Information For questions or additional details on any of the K&A products and services, please contact: Mr. Brian D. Krecklo at 1-800-KRECKLO (573-2556). bdk@krecklo.ca
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AGENDA ITEM #b)
✓ Confidentiality ✓ Expertise ✓ Support
AGENDA ITEM #c)
Report 2021-050 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
June 16, 2021
Re:
Planning and Economic Development – Food and Beverage in Frontenac Partnership
Recommendation Be It Resolved That the County of Frontenac partner with Frontenac Business Services for the purpose of growing food processing businesses in Frontenac County And Further That a onetime contribution of $5000.00 from the Economic Development operating budget be directed toward the re-branding and redevelopment of the Food and Beverage Region business attraction campaign. Background Approximately ten years ago the municipalities of Prince Edward County, Lennox & Addington County, Hastings County as well as the Frontenac CFDC started an initiative called “Invest in Cheese” to attract artisanal cheese makers to the region. As this initiative evolved it later became the “Food and Beverage (FAB) Region” campaign to attract and grow small artisan food and beverage producers. After a year or so, the focus shifted from cheese to growing craft breweries and there was considerable success particularly in Prince Edward County and Lennox & Addington. In recent years, the partnership has diminished and the program has faded, even though the website and social media remain in place. When the initiative began ten years ago, there was only one identified food processor in Frontenac County, in addition to maple syrup and honey producers. However, two notable businesses were attracted to the region because of this initiative: ‘Seed to Sausage’ and ‘Back 40 Artisan Cheese’. To date, twenty small scale food processors have emerged in Frontenac County, largely due to the success of this campaign.
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Comment Small scale artisanal producers are a key element in our local food and beverage landscape. In addition to providing year round employment, these processors often purchase their ingredients from local farmers and supply into regional restaurants, grocery stores, retailers and farmer’s markets. Artisanal food processors also build community around their brand and product by hosting or participating in local events. The Day of the Pig has attracted thousands to the region on an annual basis, The ‘Cheesecakery Bakery’ has created the Homegrown in Frontenac annual event celebrating local businesses and ‘Back 40 Artisanal Cheese’ has hosted events with good attendance and is planning to capitalize on that success by developing the cheese farm property into a destination along the K&P Trail. Frontenac Business Services (formerly The Frontenac CFDC) is the sole remaining partner in the Food and Beverage Region campaign, and they have invited Frontenac County to partner on the website rebuild and rebrand. The updated website will focus on the story of food and beverage solely in Frontenac and will feature local producers as a way to attract new and complimentary businesses to the region while also supporting the growth of existing businesses. The website will have stories, videos and photos, starting with profiles of ten local businesses. Food and beverage has been a long standing pillar of the Charter for Economic Development in Frontenac, and recently the County’s efforts have been focused on promoting existing growers through Open Farms and retailers through our Shop Local campaigns. However, the Service Delivery Review for Frontenac Economic Development presented to County Council at its regular meeting on December 16, 2020 recommended that the County begin to focus economic development efforts on investment attraction, as partners at Frontenac Business Services and the Townships are also engaged in direct business support initiatives for existing local businesses. Staff believe that this initiative will demonstrate the ability for two key economic development agencies in Frontenac to work in concert while attracting prospective businesses to the region. Financial Implications $5000.00 will be used from the 2021 Economic Development Marketing Budget to assist with this project. Strategic Priority Implications Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues - ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Recommend Report to County Council Planning and Economic Development – Food and Beverage in Frontenac Partnership June 16, 2021
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Organizations, Departments and Individuals Consulted and/or Affected Frontenac Business Services
Recommend Report to County Council Planning and Economic Development – Food and Beverage in Frontenac Partnership June 16, 2021
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Report 2021-051 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
June 16, 2021
Re:
Planning and Economic Development – Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road
Recommendation Be It Resolved That County Council receive Report 2021-051 “Planning and Economic Development – Operational Update on the Frontenac K&P Trail” as background and update to receipt of a draft Trail Management Plan at the July Council meeting; And Further That staff proceed with parking improvements at Godfrey and at the Road 38 trail crossing located near White Lake Road And Further That permission be granted to the Verona District ATV Club to install and maintain washroom facilities at approved locations on the Frontenac K&P Trail Background At Council’s regular meeting in September 2018, County Council received a presentation which confirmed five principles for the development of the Frontenac K&P Trail:
- Trail Spine – County trail responsibility will extend from the US border at Horne’s Ferry (Frontenac Islands) to where the K&P Trail exits North Frontenac into Lanark.
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- Quality of Build – The K&P Trail is built to the Ministry of Transportation trail standard, ensuring a high quality, accessible experience for cycling, walking and motorized off-road use.
- Trailheads – The County will develop trailheads in each Frontenac Township
- Signature Destination – The K&P Trail will be a recognized trail across Ontario with appropriate wayfinding signage, maps and branding to support ongoing efforts to attract new visitors for the K&P Trail experience.
- Partnership and Recognition – The County will participate in regional partnerships to ensure the K&P Trail is included in regional and provincial networks. These principles were further explored as part of the Frontenac Regional Active Transportation Plan, approved by County Council in July of 2019. This plan further identified the Frontenac K&P Trail as key spine infrastructure from Snow Road Station south to the Frontenac Islands. In 2020 the County furthered the above vision in partnership with the Township of Central Frontenac by rehabilitating 14 kilometres of the Frontenac K&P Trail from Sharbot Lake to Clarendon Station after receiving funding from the Rural Economic Development (RED) Program. The RED funding was used in conjunction with the Federal Gas Tax and the Ontario Municipal Commuter Cycling Program to realize success on this project. Comment The COVID-19 Pandemic has had a significant impact on the volume of use experienced on the Frontenac K&P Trail in 2020 and 2021. While our trail counter program was not in place prior to 2020, anecdotal data from users and neighbouring property owners indicate that a 400% increase of use is a conservative estimate. This increase of use has also resulted in an increased need for maintenance, attention and conflict resolution but, as demonstrated in this report, the K&P has a positive reputation in general. This report is intended to provide a general overview of the initiatives in place to help realize County Council’s vision for the K&P Trail.
- Trail Spine With the completion of trail rehabilitation from Sharbot Lake to Clarendon Station, only 20 kilometres remain to connect to the Lanark County boundary through the Township of North Frontenac. Approximately 14 kilometres are undeveloped and cross multiple private properties, while the remaining trail is currently owned and managed by the Mississippi Valley Conservation Authority.
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Phase 6 Development Update: Clarendon to Snow Road On April 16, 2021 the Manager of Economic Development made a presentation to the Council of the Township of North Frontenac, who later passed a motion supporting the development of the Frontenac K&P Trail through the Township: Moved by Councillor Hermer, Seconded by Councillor Inglis #177-21 Be It Resolved That Council receives for information the presentation from Richard Allen, Manager of Economic Development, County of Frontenac – K&P Trail Development and thanks him for his time spent today; And That Council supports County’s development of the Frontenac K&P Trail through the Township and requests Township staff work with County staff to prepare Agreements for use of Township property for the trail. Carried County staff have begun the process of contacting the landowners in North Frontenac where the former K&P railway is located between Clarendon Station and Snow Road Station to begin negotiations regarding the acquisition of the former railway. These negotiations are expected to proceed over the course of 2021 and into 2022. Mississippi Valley Conservation Owned-Portion On March 19, 2021 the Counties of Frontenac, Renfrew and Lanark received a letter from the Mississippi Valley Conservation Authority (MVCA) indicating their interest in selling the MVCA portion of the K&P to municipalities. Mississippi Valley Conservation Authority owns 35.2 kms of K&P:
7.8km in Frontenac
20.7km in Lanark
6.7km in Renfrew
The MVCA operates the K&P as a multi-use trail. Staff from Frontenac County, Lanark County, Renfrew County and the Township of Greater Madawaska met and discussed the proposal. Interest was expressed from all parties to explore the purchase potential, for $1.00. Lanark County is the lead municipality in discussions with the Mississippi Valley Conservation Authority. Acquisition and operation of this portion of the K&P Trail is in line with Council’s vision of “establishing a trail spine to the Lanark boundary.” As the links between regional rail trails become more established, the ability to create tourism loops through our
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municipalities will become easier to develop. One such loop is discussed later in this report. 2. Quality of Build Annual Maintenance Through a competitive RFQ process, Crain’s Construction was contracted to grade and compact the K&P Trail from Sharbot Lake south to Orser Road in May, 2021. This work was completed over the course of three days. This work was followed up with the application of calcium chloride solution between Sharbot Lake and Verona to mitigate dust on motorized sections. This approach to maintenance will be applied on an annual basis in the spring to restore the trail surface from the previous year’s use. In addition to grading, compaction and dust mitigation future years of maintenance will require aggregate replacement on sections where high use has led to a reduction of the stone dust surface. Access Improvements On Thursday, June 3, 2021 it was announced that the Federal and Provincial governments are jointly contributing $607,172.40 over 4 years towards access improvements along the Frontenac K&P Trail. Specifically, the following improvements are planned as part of this funding:
Completion of the Verona Trailhead Installation of benches at strategic locations Installation of safety barriers Access Improvements at gated locations
A public engagement campaign will take place over the summer to gather input on popular and appropriate locations for benches along the trail. Parking Improvements The increased use of the K&P Trail in 2020 has created additional pressures on infrastructure and access points. The demand to explore the length of the trail by all user groups is not matched by the available parking areas. Users with motorized vehicles, ATVs and snowmobiles, can travel the relatively long distances (35km) between the trailheads established at Verona and Sharbot Lake while those walking or bicycling normally cannot. Active recreation users have the need localized access points closer to home or to appreciate a specific area of the K&P Trail. As demonstrated above, even in areas where motorized use is more prevalent, data indicates that active users make up two thirds of the overall use. In consultation with the Township of Central Frontenac, staff have explored options for improvements at the Road 38 trail crossing near White Lake Road and at the Westport Recommend Report to County Council Planning and Economic Development – Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road June 16, 2021 Page 4 of 9
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Road crossing located in Godfrey. At their regular meeting on June 8, 2021 the Central Frontenac’s Council provided a motion in support of the following two projects, and the Verona District ATV Club has also offered financial support for improvements at one or both of the following locations, if approved.
Parking at White Lake Road: It is a straightforward exercise to establish a parking lot on the old road allowance (See the rectangular portion of Figure 1). As recommended by Central Frontenac Public Works staff, existing grass and debris can be removed, then granular material placed, shaped and packed into place. The addition of curb stops, fencing and signage could be added where required. This layout will provide immediate parking for numerous vehicles but additional work is required for trailer users to be able to use this location. With financial support from the Verona District ATV Club, additional parts of the old road allowance can be added to the overall project, and more accessible space can be made available for both cars and trailers. Additional consideration for neighbouring wetlands will be required before proceeding with the expanded project. Public Works staff from the Towship of Central Frontenac will support the project with layout, any entrance permits and possibly provide some available fill material.
Parking at Godfrey : The 15 square meter area shown in Figure 2 is part of the Frontenac K&P Trail and therefore is owned by the County of Frontenac. Approximately 60% of the area is 0.6 meters below grade and might require both type B and A granular with a geo-grid for stability. In this case, additional consideration must be given for both the proximity to a water course and wetlands, requiring a permit from the conservation authority. The Township of Central Frontenac is also recommending the lowering of the speed on Road 38 through Godfrey as an additional measure to improve safety as this busy intersection. Public Works staff from the Township of Central Frontenac will also support this project with layout, any entrance permits and possibly provide some available fill material.
Bridges There are 9 Bridges on the Frontenac K&P Trail between Orser Road and Clarendon Station, 8 of which are County assets. They are located at the following crossings:
Millhaven Creek
Hardwood Creek
White Creek
Elbow Creek
Fish Creek
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Bolton Creek (3 bridges)
In 2018, the Fish Creek Bridge deck was replaced under warranty just four years after initial construction. The bridge at Elbow Creek is of a similar construction to the Fish Creek Bridge, and similarly the deck is beginning to fail. Further investigation is required to determine the extent of repair or replacement required. Full replacement of the Elbow Creek bridge deck and supporting structures could cost up to $150,000.00 in the next 2 to 5 years. 3. Trailheads Funding has been received through the ICIP program to complete the Verona Trailhead as a fully accessible access point to the K&P Trail in Verona. That work will be scheduled to take place in 2022 or 2023. In addition, the Township of Central Frontenac has recently submitted a grant application to develop a trailhead facility at Railway Heritage Park. 4. Signature Destination User Survey A trail user survey was distributed from September to November 2020, with 483 complete answers provided. A summary of responses indicate the following key trends in the survey data: • • • •
53% of respondents use trail at least weekly, 20% of all respondents use the trail 2-3 times per week Use equally split between ATV, Bicycle or Walk/Hike 100% of ATV users stop at stores, restaurants or cafes while on the trail Muddy Waters in Verona is visited by all trail users the most (22%)
Staff will utilize the Engage Frontenac platform to capture trail user feedback in 2021. Trail Counter Program Staff began to install trail counters in November of 2020 as part of trail development between Sharbot Lake and Clarendon Station. The Trail Counters collect anonymous data regarding number of users, time of use, direction of travel and type of user (Pedestrian, Bicycle, or Motorized). As of the writing of this report, trail counters have been installed in the following six locations:
- City of Kingston Boundary at Orser Road
- Verona at Prince Charles Public School
- Tichborne
- Brewer Road, South of Sharbot Lake Recommend Report to County Council Planning and Economic Development – Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road June 16, 2021 Page 6 of 9
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- Near KM 77, North of Sharbot Lake
- Clarendon Station While data collection is still in its infancy, staff have been able to determine some basic trends:
During snowmobile season (after the initial 2021 lockdown), approximately 400 to 600 trail users were logged each Saturday and Sunday for the six week period between January 25 and March 6, 2021.
Trail use between Tichborne and Clarendon Station is divided equally between the three primary user groups (Pedestrians, Cyclists and Motorized/ATV users). This indicator is generally comprised of off-season data, so a more accurate picture will be determined after capturing an entire year of use.
Trail use is higher further south on the network. Higher average daily counts were captured at Orser Road and Verona, however only two weeks of data was available at the time of this report.
Additional counter systems have been purchased as part of the Improving Access to The Frontenac K&P Trail project discussed later in this report. These counters are scheduled for installation this summer at the following locations:
Harrowsmith (North and South), Verona (South of Hardwood Creek), and North of the Road 38 crossing near White Lake Road.
This distribution captures user information at approximately 15 km intervals, with north and south counts taking place at major access points and junctions along the trail. Location data, type of use information and volume will be used to support, economic development, marketing and maintenance efforts in future years. Starting in July, a monthly update on trail use will be included in the CAO’s briefing. 5. Partnerships & Recognition Regional Connections The Frontenac K&P Trail connects with 3 other regional rail trails, and is part of the Trans Canada Trail – a 27,000 kilometre network of trails crossing the entire country. The Cataraqui Trail and the Tay-Havelock Trail also from parts of the Trans Canada Trail through Frontenac County. The northern terminus of the K&P Trail travels through Lanark and Renfrew Counties where it connects to the Algonquin Trail, which also connects to the Cataraqui Trail in Smiths Falls, Ontario. Bicycle adventurers have already identified a 350 km loop of rail trails in Eastern Ontario, made possible by the development of the Frontenac K&P Trail. Jonas Bonnetta Recommend Report to County Council Planning and Economic Development – Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road June 16, 2021 Page 7 of 9
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of Mountain Grove made this journey over 3 days in 2020, and wrote about it for the Ontario’s Highland’s Tourism Organization. Brendan Gorman of the Ontario Gravel Cup completed this adventure in just two days from June 12 to 13, 2021. Mr. Gorman’s trip began in Carleton Place, staying the night at a B&B in Sharbot Lake as the trip’s midpoint. County staff will continue to promote this Eastern Ontario Rail Trail Loop to cyclists as a reason to visit and stay in Frontenac County. Verona District ATV Club: Investments and Warden Patrols The County is in its second year of partnership with the Verona District ATV Club. In 2020, the club contributed $8000 to the rehabilitation of one of the Bolton Creek bridges located between Clarendon Station and Sharbot Lake. Also in 2020, the club organized a trail clean up day and was able to purchase bear proof garbage receptacles through the Up In Smoke grant program. These receptacles are proposed to be installed at the Verona Trailhead and at Godfrey, two locations where the need for trash bins have been identified. The ATV Club will manage the monitoring and pickup of trash from these locations. The Verona District ATV Club has identified the need for washroom facilities along the trail that are more attractive for use by women, seniors and families. The club has secured $5000.00 in funding for the rental, installation and maintenance of two portable washroom facilities along the Frontenac K&P Trail. With County Council’s approval to operate the facilities on the K&P Trail, the ATV Club will proceed to select a location manage the stations but they will be available for all trail users. The issue of washroom facilities will be explored in more detail in the upcoming draft trail management plan that will be coming forward to Council in July. It should be noted that one such facility exists already near Cole Lake north of Godfrey, operated and maintained by the the L&A Ridgerunners snowmobile club. The Verona District ATV Club also has trained a group of volunteers to serve as “Trail Wardens.” These wardens wear highly identifiable vests and travel the trail to engage with all trail users and to educate ATV users on appropriate behaviour while using the the K&P Trail. Two wardens patrol the trail each weekend on behalf of the club. Trail Management Plan – July 2021 As the Frontenac K&P Trail grows in length and as use increases, additional efforts are required to support the maintenance needs and to provide customer service regarding wayfinding, trip planning, complaints or conflict between user groups. At this stage a trail management plan is necessary to develop a consistent long term approach to the existing and future trail system including capital investment, annual maintenance, parking, signage, volunteer activity, and trail building standards. The Recommend Report to County Council Planning and Economic Development – Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road June 16, 2021 Page 8 of 9
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increases in trail length and trail use also present a higher likelihood of incidents or injury. Regular patrols, record keeping and responsive maintenance policies will need to be set in place with appropriate resources. A comprehensive trail management plan outlining these policies will be presented to Council at its regular meeting next month. Financial Implications It is expected that parking improvements near White Lake Road will cost $5,000 and parking improvements at Godfrey will require $8,000. The Verona District ATV Club plans to contribute 50% of funds towards parking at White Lake Road. The parking areas will be funded through the gas tax allocation for capital trail development. Future bridge work at Elbow Creek in the next two to five years may require up to $150,000.00. Strategic Priority Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Township of North Frontenac Ontario Highland’s Tourism Organization Ontario by Bike Verona District ATV Club
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Report 2021-047 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
June 16, 2021
Re:
Office of the Chief Administrative Officer – Frontenac County Strategic Plan Mid-Term Status Report
Recommendation This report is for information purposes only. Background Following an extensive consultation process by the successful proponents, 8020 Info Inc., which included online input from more than 200 residents across the Frontenacs, local consultations in public sessions with each member Township Council, as well as presentations to County Council to allow members to provide input on each of the major strategic issues as well as determine their status in terms of being a priority of this Council, Council at its regular meeting held June 19, 2019, adopted the Frontenac County Strategic Plan 2019-2022. The approved Strategic Plan included three strategic priorities that centred on the following: Priority 1: Get behind plans that build community vitality and resilience in times of growth and change. Priority 2: Explore new funding sources and invest wisely in critical long-term infrastructure. Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
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Other Important and Continuing County Priorities The purpose of any strategic plan is to establish priorities, focus efforts, allocate scarce resources, provide a tool for Council to use to evaluate new opportunities and ultimately measure progress towards its longer term outcomes. In addition, staff report templates were updated to include the requirement for the author of the report to show how the subject matter aligned with Council’s Strategic Priorities. The purpose of this report is to provide Council with a summary of work completed on Council’s priorities as it sits midway through its Council term. Comment Priority 1: Get behind plans that build community vitality and resilience in times of growth and change.
Provide committed leadership and continuing support to the long-term regional plan to enhance broadband and cell service. Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base. Pursue proactive planning approaches that reflect local concerns and priorities within strategic regional planning policy so as to enhance service levels, manage rising demand for new housing and deal with new types of development.
Over the past two years, the County of Frontenac has worked collaboratively with the EOWC, EORN, and the thirteen members of the EOWC to support EORN’s improvement to cellular coverage, providing a Municipal contribution of $389,750, with much of the funding coming from the County’s Municipal Modernization Fund. The County also took the option of prepaying to EORN its Member Contribution and receiving an interest payment on the declining balance for a period of three years (3), meaning that the investment portion not yet due earned interest at the rate of 5% per annum paid by EORN to the County annually. In addition, the County of Frontenac have hosted three Joint Council meetings [January 29, 2020, October 14, 2020 and the upcoming June 23, 2021] in which EORN has attended to provide all Member Councils with overviews and updates of the Cell Gap Coverage project, including working assumptions, process and timing. In 2019 and 2020 significant progress was made regarding the completion of the Frontenac K&P Trail, first by securing the link between Kingston and Sharbot Lake, second, by rehabilitating an additional 14 kilometres between Sharbot Lake and Clarendon Station. The completion of this infrastructure combined with increased demand for outdoor recreation experiences during the COVID-19 pandemic has resulted in additional and new use of the trail. Despite challenges presented by COVID-19 in 2020, the Open Farms annual event has accelerated since 2018 into a regional celebration of agriculture, involving 14-15 local farms each year. In 2019, approximately 2000 people visited local farms in Frontenac because of this event, resulting in new customers for many agricultural operations. In 2020, the event was virtual and expanded to include educational sessions for local school classrooms. Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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Other successes of the Economic Development team include the annual growth of the Ambassador Program, which won an award from the Economic Developers Association of Canada, creation of the Farm-to-Table Tour on Wolfe Island in 2019, the creation of the Frontenac Visitor Guide, and implementation of a robust shop local campaign in 2020. The economic development team is looking to further its impact in Tourism through the development of a Destination Development Plan in 2021 along with implementing the recommendations of the Economic Development Service Delivery review completed in 2020. Frontenac County continues to work on implementing the region-wide communal services study to allow and support new development on communal water and sewer systems. The proposal to create a Municipal Service Corporation (MSC) will be brought forward to Council in the third quarter of 2021 to establish a ‘utility’ that will manage all new systems. Priority 2: Explore new funding sources and invest wisely in critical long-term infrastructure.
To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Design a framework, explore options and initiate plans for development of a long-term care facility that will meet Fairmount Home’s mandate. Develop plans within a changing legislative and service delivery landscape to provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training. Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared admin facility if possible). Explore a collaborative upper-tier role for the County in securing potential funding and support for township maintenance of roads & bridges in a regional road system.
During this term of Council, the County has been able to secure a number of new sources of funding support. In mid-2019, the County received two one-time, supplemental funding grants in the amount of $1,534,729 from the Province as part of its Municipal Modernization Fund and a one-time capital supplement allocation of gas-tax. Council allocated those funds to the following projects:
- Long-term Care Review - $70,000
- EORN Cell Gap Project - $250,000 (2019)
- Communications/Engagement Tool - $25,000 (2019)
- Regional Roads Needs Update - $40,000
- Scheduling Software - $40,000 (2019)
- Continuous Improvement/Planning Intern - $90,000 (2019)
- Administration Facility Architectural - $100,000 (2019)
- Communal Services Implementation - $50,000
- Energy Conservation and Demand Management Plan Energy Initiatives - $30,000
- EOWC – Eastern Ontario Initiatives - $25,000
- Municipal 5-1-1 - $5,000In addition,
- K&P Trail Construction - $809,729 Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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In addition, in late 2019 and early 2020, the County, both independently and jointly with its member municipalities submitted successful applications to a new stream of Municipal Modernization Funding for the following projects:
- In partnership with the lead of the Eastern Ontario Leadership Committee to review the possible cost savings in creating a One-Window Permitting System for Freight Movement in the County of Frontenac, the United Counties of Leeds and Grenville, the County of Lanark, the United Counties of Prescott and Russell, United Counties of Stormont, Dundas and Glengarry, the City of Cornwall, and the Town of Smith Falls, (“the Municipalities”) – to a maximum of $23,914.00.
- To complete a third party review of the Frontenac County Economic Development program – to a maximum of $45,000.
- In partnership with the lead of the Township of Central Frontenac, the Village of Sharbot Lake Downtown Revitalization Project – to a maximum of $50,000 In 2021, as a result of the Province of Ontario launching the COVID-19 Resilience Infrastructure Stream funding, the County, if its applications are successful, will carry out the following projects:
- Fairmount Home HVAC Replacement and Disinfection System – to a maximum of $1,177,280
- Frontenac Administration Reception Redesign – to a maximum of $100,000 In November, 2019, County Council authorized staff to participate in a joint submission of an expression of interest to the Municipal Modernization Program with the member municipalities in Frontenac for a service delivery review focused on taking a regional approach in reviewing operational services to identify efficiencies and best use of limited resources – the Township of South Frontenac received a Provincial grant in the amount of $150,000, with each participating municipality agreeing to split equally costs for the engagement which were over and above the value of the grant. The cost of the contract was $201,043 + HST. The results of the final Service Delivery Review completed by Strategy Corp. identified ten high priority initiatives developed that represents at a minimum over $1.4M in annual operating and capital savings, $500,000 in annual productivity gains, and 5 operational improvement initiatives to drive efficiencies in backoffice functions among all 5 municipalities. Specifically for the County, it identified a potential savings of $220,000, along with another $160,000 in productivity savings. In February 2020 the County submitted a co-application with the Township of South Frontenac to provider a stronger application for the Townships “Open for Business South Frontenac: Streamlining Development Approvals for Rural Economic Growth” project. The development permitting software was approved for the full amount of $139,208.00, with the County offering in-kind services valued at $5,000. In terms of K&P Trail funding, the following funding has been receive to date for this term of Council:
- 2019 Trans Canada Trail Funding– $24,000
- 2020 Trans Canada Trail Funding – $63,750
- 2021 RED funding for the K&P Trail – $164,001.11 [for 2020 expenses]
Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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The County also submitted an application to the Investing in Canada Infrastructure Program Community, Culture & Recreation Stream. On June 3, 2021, Infrastructure Canada announced the successful funding for four community recreation infrastructure projects in the County of Frontenac. As a result of being able to leverage some of its reserve, this will amount to funding for accessibility improvements to the K&P Trail in 2021-2022 of $132,480.00 in Federal funding and $110,388.96 in Provincial funding, with a total of $331,200 in Federal funding and $275,972 in Provincial funding over the next 4 years. The COVID pandemic has had significant operational and financial impacts on the County. We have incurred additional costs for pandemic premiums for workers in Long Term Care and front line paramedics as well as increased infection prevention and control costs and reduced user fee revenues. To offset these challenges, the County has received $3,112,336 in 2020 and $1,101,704 to date in 2021. Other key, high level accomplishments to date which support this strategic priority of Council was the approval, and completion of the a Ten Year Paramedic Human Resources and Facilities Master Plan carried out by ORH (Operational Research in Health Limited) which makes short-term, medium-term and long-term recommendations for paramedic resources and station locations. This study came into play as Paramedic Services was required to vacate its station at Justice Drive, to maintain service levels while addressing increase in call volumes in the City of Kingston by moving to 2 stations, with one being housed with Kingston Fire and Rescue at Woodbine Road, while the County continues to look at options for the location of another base. The County, through the work of the Administrative Building Design Task Force, continues to address plans and financing to replace/construct/renovate the aging County building, known as the “old house”, now through a joint effort with the CRCA. As noted above, the County is hopeful of a successful application to assist in the redevelopment of the current reception area, with work anticipated to start in September of this year. With the Detailed Designs now approved, Phase 3 of the work plan that being the RFP for Detailed Design, is being worked through. In terms of the last piece of this priority, that being to explore a collaborative upper-tier role for the County in securing potential funding and support for township maintenance of roads and bridges in a regional road system, in 2018, Council approved a motion directing staff to fully investigate methods to access senior level government funding for roads investment that are specific to roads infrastructure. As a result, KPMG Canada was commissioned to review options available to the County and its member municipalities. The Frontenac Regional Roads Network – KPMG Final Report was presented to County Council earlier this year in April following a number of presentations at Joint Council meetings in 2019 and 2020. The report identified five key findings and based on those findings, there is a case for change in how the regional road network within Frontenac County is managed and supported. Although the KPMG report recommends a regional approach with County resources, the resolution passed by Council was that County involvement in this project moving forward be at the request of the member municipalities. A copy of the resolution and report was provided to the member municipalities; however to date, there has been no response from the Townships and no request for County involvement. Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Play a leadership role on communications to promote shared messaging for all regional initiatives such as economic development, tourism and lifestyle opportunities, and broadband and cell services. Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.
The County over this term of Council, has worked with the Townships on a number of broad infrastructure issues, including the completion of the Frontenac Waste Management Review which was presented at a Joint Council meeting in 2019. The report provided each municipality with the ability to select a local solution that reflects their needs and resources, while providing baseline data to prepare for the new reality under the Waste Free Ontario Act. In particular, the data collection portion report will provide each municipality to prepare for the changes contemplated by the Act and/or prepare for alternative service delivery. In terms of regional transportation, the County continues to support both the Southern Frontenac Community Services Corporation and the Rural Frontenac Community Services to provide transportation to seniors. In previous years, this was done in responses to requests made by both organizations during budget deliberations; however during the 2021 budget deliberations, County Council agreed that this funding now become a line item in annual budgets moving forward and that both Transportation Services are no longer required to attend Council and request this funding; however they will be asked to attend the meeting in which external agencies are invited to Council to overview their services and budget for the following year. Key projects that have aligned with the final piece of this priority of Council in terms of working collaboratively with our partners, include 2 projects with the Cataraqui Region Conservation Authority (CRCA), one being a shared services agreement through which the County of Frontenac provides information technology services to the CRCA. Participation in FMIS has created opportunities for the CRCA to improve its effectiveness and find efficiencies through business process workflow analyses, new software tools and group procurement; and, FMIS maintains IT policies and procedures that establish a more robust and stable operating environment. The second is the Joint Administrative Building project currently being worked through. Shared facilities would reduce the overall environmental foot print required to construct/occupy two separate facilities. Depending upon outcomes/options in terms of a shared facility or redevelopment of the existing building, the overall greenhouse gas foot print of the County could be reduced as a result of this project, thereby assisting in meeting our GHG emission requirements. As noted under Priority 2, the County, in collaboration with the Townships, participated in a Joint Service Delivery Review with Strategy Corp being retained for the project. Over 150 potential improvement opportunities were identified spanning the entire Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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organizations and from 150 potential improvements, ten overarching areas comprised of multiple initiatives were identified as high-priority. The next step for the project is the evaluation of each opportunity, more clearly identify operational impacts and recommend implementation strategies and resources needed for each potential project before bringing forward implementation plans for the various opportunities to commensurate with their urgency or potential impact. It should also be noted, the number of projects identified in Priority 2 also support Priority 3 in terms of funding, pursuing collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services, including: Eastern Ontario Leadership Committee to review the possible cost savings in creating a One-Window Permitting System the Village of Sharbot Lake Downtown Revitalization Project Open for Business South Frontenac: Streamlining Development Approvals for Rural Economic Growth” The relocation of the Land Ambulance station to Woodbine Road Finally, the County has been able to negotiate with iCompass technologies to allow each of the Townships to take advantage of using the County’s iCompass cloud based software system to move their Council and Committee agendas and minutes on-line. This has presented efficiencies in terms of time savings for each Township as well as moved their meeting management to a paperless system. This has been done at no cost to the Townships, and no additional costs to the County. Although the Township of South Frontenac purchased its own software system, the Townships of North Frontenac, Central Frontenac and Frontenac Islands have taken advantage of moving to the County’s iCompass site. Other Important and Continuing County Priorities: Respect the taxpayer and keep tax increases close to the rate of inflation. Implement strategic plans for Fairmount Home and Frontenac Paramedics. Continually improve customer and financial services. Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships. The other Important and Continuing County Priorities play a key role in the day to day operations of the organization. The County continues to be Lean focused, completing projects annually to continually find better and more efficient ways of doing business. This is captured in the annual reporting to Council on departmental KPI’s to ensure meaningful metrics that align with departmental goals as well as track trends over time to identify opportunities. The program includes a Balanced Scorecard, based on 4 Key Perspectives; Customer Focus; Financial Performance; Process Improvement; Learning and Growth; all of which align with Council’s continuing priorities.
Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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In addition, this term of Council saw the implementation of the GOTCHA! #inFrontenac program which is a recognition program celebrating staff who go above and beyond in demonstrating one or more of our six core competencies; Professionalism, Respect and Integrity; Communication; Client Service Orientation; Innovation and Process Improvement; Accountability, Commitment and Perseverance; Teamwork. Strategic Priorities Implications The development of a strategic plan tied to a long range financial plan is a key element in ensuring that Council, citizen and staff objectives are aligned. Financial Implications Total cost of grants and funding received to date for the first half of this term of Council amounts to $3,182,674, with an additional $242,869 that was announced by the Federal Government on June 3rd for an overall total of $3,425,543. This amount represents additional funding for projects and priorities of Council that will move its Strategic Plan forward. In addition to the above total, an additional $4,214,040 of COVID funding has been received over the course of the pandemic and although this funding does not tie in with moving the County’s strategic priorities forward, it does however provide the County with the funds to support the mandate of Fairmount Home and Frontenac Paramedics. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Administrator, Fairmount Home Joe Gallivan, Director of Planning and Economic Development Gale Chevalier, Chief/Director of Emergency Services Barb McCulloch, Director of Human Resources Phil Piasetzki, Acting Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement Richard Allen, Manager of Economic Development
Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report June 16, 2021
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By-Law No. 2020-0027 Of The Corporation of the County of Frontenac Being a by-law to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail
Whereas pursuant to County of Frontenac By-law No. 17-1995 which establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas Section 3(a) requires that notice to the public of a proposed sale of real property shall be given prior to the date of sale by publication in a newspaper that is, in the Clerk’s opinion, of sufficiently general paid or unpaid circulation within the municipality to give the public reasonable notice of the sale; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient to declare lands legally described as Part Lot 13, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac surplus for the purpose of granting a right-of-way over part of the former K&P right of way to Mr. Brown subject to the following conditions: All surveying and legal fees be borne by the landowner Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby declares the following: 1.
That lands legally described as Part Lot 13, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac be declared surplus for the purpose of granting a right-of-way over part of the former K&P right of way subject to the following conditions:
All surveying and legal fees be borne by the landowner;
The right-of-way across the K&P Trail shall be surveyed to a minimum of 10 meters (33 feet) along the frontage of both lots to gain access across the trail; and
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Trail crossing be upgraded, at the expense of the applicant, to improve visibility for trail users and right-of-way users to the satisfaction of the Manager of Economic Development, or their designate.
That pursuant to By-law No. 17-1995, third reading of this by-law be given at the June 17, 2020 County Council meeting to accommodate public notice requirements;
That this by-law shall come into force and take effect upon the date of final passing.
Read a first and second time this 20th day of May, 2020. Read a third time, signed, sealed and finally passed this 17th day of June, 2020.
The Corporation of the County of Frontenac
Frances Smith, Warden
Jannette Amini, Clerk
By-law No. 2020-0027 – To declare lands legally described as [description] surplus for the purpose of granting a right-of-way over part of the former K&P right of way June 17, 2020
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BY-LAW NO. 2021-0021 OF The Corporation of the County Of Frontenac being a by-law to amend By-law No. 2013-0020 (Appointments to the Community Development Advisory Committee) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas By-law No. 2013-0020 sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2013-0020, as amended, be further amended as follows: 1.
That Schedule B-3, Community Development Advisory Committee be amended to delete Mary Kloosterman and Barry Gilbert and add , and whose terms shall expire November 30, 2022;
That this amending by-law shall come into force and take effect on the date of final passing.
Read a First and Second Time this 16th day of June, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 16th day of June, 2021. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
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By-Law No. 2021-0022 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on June 16, 2021
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 16, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on June 16, 2021, 2021 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on June 16, 2021, 2021 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
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- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 16th day of June, 2021 Read a Third Time and Finally Passed, Signed and Sealed this 16th day of June, 2021.
The Corporation of the County Of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2021-0022 – To Confirm all Actions and Proceedings of County Council June 16, 2021
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