Published March 16, 2016

Word Count 102356 words

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Body: Council Type: Agenda Meeting: Regular Date: March 16, 2016 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2016/Regular Council - 16 Mar 2016 - Agenda.pdf)

Document Text

County Council Meeting March 16, 2016 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, County Administrative Building, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am

AGENDA Page 1.

Call to Order

Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider: a. Adoption of Closed Minutes of Meetings held January 20, 2016 b. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the acquisition of lands along the K&P Trail between Tichborne and Sharbot Lake. c. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to the County’s proposal for the tax sale property located at Pt Lot 5 - Pt Lot 6 - Pt Lot 7- Pt Lot 8 -Pt Lot 9; Pt Lot 10 W/S Frontenac St and N/S of River PL 35 Pt 1 b)

Resolved That Council rise from Committee of the Whole closed session with/without reporting.

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes a) Minutes of Meeting Held January 20, 2016

17 - 27

Resolved That the minutes of the regular Council meeting held January 20, 2016 be adopted. 6.

Deputations and/or Presentations a)

Page 1 of 483

Page Mr. Richard Schooley, Chair, Perth and Smiths Falls District Hospital will address County Council with respect to Recommend Reports from the Chief Administrative Officer Report 2016-015 – Perth and Smiths Falls Hospital Community Health Hub Committee – Request for Representation

28 - 36

Mr. Matthew Rennie will address County Council regarding Recommend Report from the Chief Administrative Officer, clause l) 2016-032,

Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 c)

Mr. Mike Keene, Fotenn Consultants will address County Council regarding Recommend Report from the Chief Administrative Officer, clause l) 2016-032, Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002

Proclamations a) United Way Success By 6 Week [See Communications x)] THAT the Council of the County of Frontenac do hereby proclaim May 1 to May 8, 2016 as United Way Success By 6 Week; AND THAT the proclamation be posted on the County‘s official web site at www.frontenaccounty.ca. b)

Accessibility Awareness Week Whereas approximately 1.8 million Ontarians (15.5%) are persons with disabilities, with this number increasing annually as the population ages; and,

Whereas 2015 marked a significant milestone on the path to an accessible Ontario, with accessibility increasingly becoming a part of day-to-day life across the province; and,

Whereas across the broader public sector, organizations that provide vital services to Ontarians — including hospitals, school boards, colleges, universities and municipalities — have been leading the way; and

Whereas creating an inclusive Ontario — a place where everyone can participate, contribute and succeed — requires leadership from government, the broader public sector, business and not-for-profit

Page 2 of 483

Page organizations;

Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaim the week of April 3 to April 9, 2016 as Accessibility Awareness week in the County of Frontenac to increase awareness of the importance of accessibility and of complying with the accessibility requirements of the Accessibility for Ontarians with Disabilities Act (AODA);

And Further That a copy of this proclamation be forwarded to the Accessibility Directorate of Ontario and the Association of Municipal Managers, Clerks and Treasurers of Ontario.

Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

Briefings Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing.

Unfinished Business

Recommend Reports from the Chief Administrative Officer a) 2016-015 Corporate Services The Mississippi Rideau Tay Rural Health Hub Committee - Request for Representation

37 - 52

53 - 56

Page 3 of 483

Page 57 - 59

2016-016 Corporate Services Amendments to Section 239 of the Municipal Act - Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Section 239 of the Municipal Act Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: That Section 6 – Meetings of Council, 6.6 be amended by deleting: A Meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. And replacing with: Other criteria A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or (b) an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of the Municipal Act, or the investigator referred to in subsection 239.2 (1) of the Municipal Act.

60 - 63

2016-017 Corporate Services Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act and the Ombudsman Act Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Designation of Head for the Purposes of the

Page 4 of 483

Page Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act report; And Further That the Warden of the County of Frontenac be designated as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act; And Further That the Warden be authorized to delegate the power or duty granted or vested in the head to the County Clerk, pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act; And Further That the Clerk be authorized to bring forward a by-law later in the meeting designating the Warden as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act. 64 - 66

2016-018 Corporate Services - Finance 2015 Frontenac Howe Islander Petition for Subsidy Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Finance - 2015 Frontenac-Howe Islander Ferry Petition for Subsidy report; And Further Council authorize the Clerk to petition the Ministry of Transportation for $762,243.

67 - 68

2016-019 Corporate Services 2015 Federal Gas Tax Allocation Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – 2015 Federal Gas Tax Distribution By-law report; And Further That Bylaw 2015-047 be rescinded; And Further That the Clerk be directed to bring forward a by-law to amend By-law 2015-0013 to authorize the additional distribution of Federal Gas Tax to the Townships in 2015.

69 - 72

2016-031 Corporate Services

Page 5 of 483

Page Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium Recommendation Resolved That the Council of the County of Frontenac receive the Land Use Planning - Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium Applications report information; And Further That Council pass a by-law authorizing the delegation of authority for Final Approval of Plans of Subdivision and Plans of Condominium to the Director of Planning and Economic Development; 73 - 85

2016-020 Corporate Services Policy on the Delegation of Authority of Certain Powers and Duties under the Municipal Act and Planning Act

2016-021 Corporate Services One Fund Authorization

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – One Fund Authorization report; And Further That Council pass a By-law later in the meeting to authorize the Treasurer to enter into and execute the Agency Agreement, attached as Appendix A and any other necessary documents in connection with facilitating the Agency Agreement. 122 - 165

2016-022 Fairmount Home 2016-2019 Long-Term Care Home Service Accountability Agreement (L-SAA)

Page 6 of 483

Page Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home – 2016-2019 Long-Term Care Home Service Accountability Agreement report for information; And Further That the Council of the County of Frontenac direct the Clerk to sign the 2016-2019 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act. 166 - 172

2016-030 Corporate Services Administrative Office (Old House) – Space Review and Analysis Recommendation Resolved That the Council of the County of Frontenac accept the Administrative Office (Old House) – Space Review and Analysis Report; And Further select Option(s) _________ and direct the Chief Administrative Officer to prepare a more detailed analysis including costs for future consideration by Council.

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development, will provide Council with a briefing on the Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002

173 - 209

2016-032 Planning and Economic Development Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002

And Further That Council endorse the approval of the Johnston Point residential development, including Draft Conditions of Approval and Zoning By-law Amendment as attached to this report as Appendix B and Appendix C;

And Further That staff be directed staff to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing.

Page 7 of 483

Page

210 - 211

2016-034 Corporate Services Office of the CAO - Big Data for Small Places - Grant Application Recommendation That the County of Frontenac support the application for a grant for the ―Big Data for Small Places‖ project; And Further that, if required act as the lead agency for the project, subject to adequate compensation being received for the staff time required to administer the grant.

212 - 259

2016-035 Planning and Economic Development Willowbrook Estates Plan of Subdivision Final Approval– County File 10T-2013/001 Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Willowbrook Estates Plan of Subdivision Final Approval – County File 10T-2013/001 report; And Further That the Council of the County of Frontenac grant Final Approval to the Willowbrook Estates Plan of Subdivision – County File 10T-2013/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents.

260 - 278

2016-036 Planning & Economic Development Hartington Plan of Subdivision – County File # 10T-2013/002 Recommendation Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Hartington Plan of Subdivision, County File # 10T-2013/002; And Further That Council direct staff to deliver a report for the April 20, 2016 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Hartington development prior to the Hearing And Further That staff be directed to retain legal counsel to prepare for

Page 8 of 483

Page and represent the County at the upcoming OMB hearing. 279 - 307

2016-038 Planning and Economic Development Applewood Plan of Vacant Land Condominium Final Approval – County File 10T-2014/001 Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Applewood Plan of Vacant Land Condominium Final Approval – County File 10T-2014/001 report; And Further That the Council of the County of Frontenac grant Final Approval to the Applewood Plan of Vacant Land Condominium – County File 10T-2014/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents.

308 - 313

2016-039 Emergency Services Lennox and Addington County - Denbigh Ambulance Base Recommendation: Whereas, the County of Lennox and Addington currently maintains a 12 hour Paramedic Station in Denbigh, Ontario that provides a valuable service to citizens and visitors to the region; And Whereas, Lennox and Addington Council is considering closing the station and move resources to higher demand locations unless the Counties of Hastings, Renfrew and Frontenac assume a larger share of the cost of operating the Denbigh station citing cross border call volume; And Whereas, the delivery of Paramedic Service in Ontario was established based upon a seamless network of service delivery to patients based upon the closest available resource; And Whereas, the request from Lennox and Addington would represent a fundamental shift in the funding model for Paramedic Services in Ontario and set a precedent for future requests; And Whereas the closure of the Denbigh station would put a strain on Paramedic resources in surrounding Counties; Now Therefore _____________ County Council hereby respectfully declines to financially support the Denbigh Paramedic Station in the

Page 9 of 483

Page form currently contemplated by Lennox and Addington County Council; And Further that collectively the Counties of Hastings, Renfrew and Frontenac offer to work with Lennox and Addington Council and staff to investigate alternative service delivery models that would meet their desire to contain costs and enhance service delivery, while maintaining services in the area currently serviced by the Denbigh Paramedic Station. 12. 314 - 315

Information Reports from the Chief Administrative Officer a) 2016-023 Planning and Economic Development K&P Trail Update

316 - 320

2016-024 Planning and Economic Development Marysville Seniors Housing Project Update

321 - 419

2016-025 Emergency and Transportation Services Community Paramedicine - Queen’s University Research Project

420 - 439

2016-026 Fairmount Home Fairmount Home - Quarterly Update Activity Report

440 - 453

2016-027 Corporate Services Four Month Attendance Management Report Card

454 - 458

2016-033 Financial Services 2015 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

459 - 461

2016-037 Planning and Economic Development Dog Lake Plan of Condominium – County File # 10CD-2016/001

Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees

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Page

462

Kingston Frontenac Library Board Update - Deputy Warden Vandewal

KFL&A Public Health Board Update - Councillor Doyle

RULAC, LSR and Other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Eastern Ontario Warden’s Caucus Update - Warden & CAO

Reports from Advisory Committees of County Council

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

Motions, Notice of Which has Been Given Resolution to support AMO/LAS Request for Broader Municipal a) Investment Powers [See Communications u)] Moved by: Councillor Doyle Seconded by: Councillor McDougall Whereas municipalities are required to invest their reserves in accordance with the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), which specifically outlines allowable investments; and,

Whereas to ensure the sustainability and sound stewardship of the municipality‘s investments, the municipality is of the opinion that changes should be made to the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), to allow for the prudent investment of reserves, if those investments are professionally managed and part of a broader investment strategy; and,

Page 11 of 483

Page

Whereas the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments, and the Standard applies to investments, not in isolation, but in the context of the portfolio of investments and as part of an overall strategy, that should incorporate acceptable risk and return objectives suitable to the stakeholders; and,

Whereas the Province is conferring ―Prudent Investor‖ status on the City of Toronto to enable greater diversification in portfolio management; and,

Whereas the Association of Municipalities of Ontario (AMO), Local Authority Services (LAS), and the Municipal Finance Officers Association of Ontario (MFOA), have long requested that the Prudent Investor Standard apply to all municipal investments that are invested with The One Investment Program; and,

Whereas in 2005, municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only the One Investment Program, and the One Investment Program has demonstrated strong investment returns for municipalities within these ‗new‘ investment sectors; and,

Whereas the institutional portfolio managers utilized by the One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing; and,

Whereas operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act, Eligible Investments, in its current form;

Therefore Be It Resolved That Council of the County of Frontenac support the request of AMO, LAS, and MFOA to amend Ontario Regulation 438/97 (as amended) of the Municipal Act, 2001, to allow municipalities to invest consistent with the Prudent Investor Standard, if such investments are through the One Investment Program.

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Page

Giving Notice of Motion

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From KFL&A regarding the Food Security White Paper [Distributed to Members of County Council on January 22, 2016] b)

From the Town of Goderich, an Invitation to the 63rd Annual Ontario Small Urban Municipal Conference [Distributed to Members of County Council on January 22, 2016]

From the Rural Ontario Institute seeking municipal sponsorship [Distributed to Members of County Council on January 22, 2016]

From Community Information Centre of Ottawa [Distributed to Members of County Council on January 22, 2016]

From the EOWC advising of its 2016 Chair and Priorities [Distributed to Members of County Council on January 22, 2016]

From Kelly Pender announcing the appointment of Dr Katherine Kilpatrick as the new Medical Director at Fairmount Home [Distributed to Members of County Council on January 29, 2016]

KFL&A Public Health Board Minutes of Meeting held November 25, 2016 [Distributed to Members of County Council on January 29, 2016]

Kingston Frontenac Public Library Board Minutes of Meeting held December 16 2015 [Distributed to Members of County Council on January 29, 2016]

From Allan & Partners Regarding The Audit Planning Report for the Year Ending December 31st 2015 [Distributed to Members of County Council on February 5, 2016]

From AMCTO Announcing The Recipient of Certified Municipal Officer CMO Accreditation [Distributed to Members of County Council on February 5, 2016]

From EOWC Welcoming Warden Smith [Distributed to Members of County Council on February 5, 2016]

From Limestone District School Board Inviting a Councillor to be on the Board [Distributed to Members of County Council on February 5, 2016]

From Northern Frontenac Community Services advising of Rural Summit Request for Proposal [Distributed to Members of County Council on February 5, 2016]

Page 13 of 483

Page n)

From the Township of Wainfleet to the Honourable Kathleen Wynne regarding Resolution to Cancel RFP for Added Wind Power Generation [Distributed to Members of County Council on February 5, 2016]

Unconfirmed Regular Council Minutes of Meeting held January 20, 2016 [Distributed to Members of County Council on February 5, 2016]

Unconfirmed Closed Council Minutes of Meeting held January 20, 2016 [Distributed to Members of County Council on February 5, 2016]

Memorandum from Marian VanBruinessen regarding 2016 Proposed Budget Timetable [Distributed to Members of County Council on February 5, 2016]

From the Ministry of Agriculture Food and Rural Affairs regarding the 2016 Premiers Award for Agri-Food Innovation Excellence Program [Distributed to Members of County Council on February 12, 2016]

Letter from Mark Gerretsen Thanking Council for congratulating him [Distributed to Members of County Council on February 12, 2016]

Letter from the County of Lennox & Addington Regarding the Ambulance Service Review [Distributed to Members of County Council on February 12, 2016]

From the Association of Municipalities of Ontario (AMO) requesting support for its request from the Province for broader municipal investment powers. [Distributed to Members of County Council February 12, 2016]

From the Township of South Frontenac regarding resolution to County response for Closed meeting information.

[Distributed to Members of County Council February 12, 2016] w)

From Municipal Property Assessment Corporation (MPAC) regarding the 2016 Assessment Update [Distributed to Members of County Council on February 19, 2016]

From the United Way requesting that May 1 to May 8 be Proclaimed United Way Success By 6 Week [Distributed to Members of County Council on February 19, 2016]

RMFEO Introduction Presentation to ROMA Conference [Distributed to Members of County Council on February 19, 2016]

RMFEO OPP Billing-small Rural Municipalities Presentation to the ROMA Conference [Distributed to Members of County Council on February 19, 2016]

aa) From Chris Holmes of Concerned Citizens of Eastern Ontario requesting Council sign a petition regarding the Algonquin Land Claim [Distributed to Members of County Council on February 26, 2016] ab) From the Township of South Frontenac looking to acquire a portion of the K&P Trail, Harrowsmith [Distributed to Members of County Council on February 26, 2016]

Page 14 of 483

Page ac)

From Tom Campbell, Royal Canadian Legion, Ontario Command requesting advertisement support for the Military Service Recognition Book [Distributed to Members of County Council on February 26, 2016]

ad) Unconfirmed Minutes of the Community Development Advisory Committee meeting held January 6, 2016 [Distributed to Members of County Council on February 26, 2016] ae) 2016-01 January 20 2016 KFLA Library Board Minutes [Distributed to Members of County Council on March 4, 2016] af)

From Helen Bartsch, on behalf of concerned citizen group to SF Township and County Council opposing the Applewood Condominium Agreement [Distributed to Members of County Council on March 4, 2016]

ag) From the Ministry of Municipal Affairs and Housing regarding Invitation to Regional Consultation Sessions [Distributed to Members of County Council on March 4, 2016] ah) From the Town of Amherstburg to Premier Wynne in Support of the Township of Wainfleet resolution the Request to cancel RFP on Wind Power [Distributed to Members of County Council on March 4, 2016]

ai)

From the Town of Minden Hills requesting MCSCC for review of OPP Billing Model [Distributed to Members of County Council on March 4, 2016]

aj)

From United Way Requesting Proclamation of National Volunteer Week [Distributed to Members of County Council on March 11, 2016]

Other Business a) Appointment to the Seniors Housing Task Force That Councillor be appointed as the One (1) additional member of County Council;

Public Question Period

By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through i) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. b)

Third Reading Resolved That by-laws a) through i) be read a third time, signed, sealed

Page 15 of 483

Page and finally passed. By-Laws 463

To amend By-Law 2014-0051 Appointments to External Boards and Committees (Proposed By-Law No. 2016-0005)

464 - 470

To Establish a Delegation of Authority Policy and By-Law (Proposed By-Law No. 2016-0006)

471 - 472

To Amend By-Law 2015-0013 - To Distribute Federal Gas Tax to the Township (Proposed By-Law No. 2016-0007)

473 - 474

To Delegate the Warden as Head Pursuant to MFIPPA and Ombudsman Act (Proposed By-Law No. 2016-0008)

475 - 476

To Authorize One Fund Agreement (Proposed By-Law No. 2016-0009)

477 - 478

To Amend By-Law 2013-0020 (Closed Meeting Requirements) (Proposed By-Law No. 2016-0010)

479 - 480

To amend By-Law 2013-0020 (Appointment to Seniors Housing Task Force) (Proposed By-Law No. 2016-0011)

481

Delegation of Final Approval of Plans of SubdivisionCondominium (Proposed By-Law No. 2016-0012)

482 - 483

To Confirm all Actions and Proceedings of Council (Proposed By-Law No. 2016-0013)

Adjournment

Page 16 of 483

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council January 20, 2016 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, January 20, 2016 and was called to order at 9:06 a.m. Regular business commenced at 9:36 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:06 a.m. to 9:28 a.m. Present:

Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Director of Emergency & Transportation Services/Chief of Frontenac Paramedic Services Joe Gallivan, Director of Planning and Economic Development Marian VanBruinessen, Director of Corporate Services/Treasurer Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Anne Marie Young, Manager of Economic Development Reid Shepherd, Community Planner Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC

Closed Session

Motion #: 1-16

Moved By: Seconded By:

Councillor McDougall Deputy Warden Vandewal

Resolved That Council resolve itself into Committee of the Whole closed meeting as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held December 16, 2015
Labour Relations or Employee Negotiations as it relates to the Labour Relations Strategy for OPSEU
Personal matters about an identifiable individual, including municipal or local board employees as it relates to the state of a current department within the Corporation

Minutes of Meeting Held January 20, 2016

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AGENDA ITEM #a)

Labour Relations or employee negotiations, as it relates to the Wolfe Island Volunteers. Carried Motion #: 2-16

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That Council rise from Committee of the Whole closed session without reporting. Carried 2.

Approval of Addendum

Motion #: 3-16

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

That the Addendum for the January 20, 2016 County Council meeting be approved. Carried 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none declared. 4.

Adoption of Minutes a)

Minutes of Meeting held December 16, 2015

Motion #: 4-16

Moved By: Seconded By:

Deputy Warden Vandewal Councillor Higgins

Resolved That the minutes of the regular Council meeting held December 16, 2015 be adopted. Carried 5.

Deputations and/or Presentations [[[[[[[[[[[\\\\\\

Proclamations [[[[[[[[[[[\\\\\\

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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AGENDA ITEM #a)

Move into Committee of the Whole

Motion #: 5-16

Moved By: Seconded By:

Councillor Doyle Councillor Nossal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried 8.

Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business [[[[[[[[[[[\\\\\\

Recommend Reports from the Chief Administrative Officer a)

2016-003 Corporate Services 2016 Vendor of Record List Motion #: 6-16 Moved By: Councillor Dewey Seconded By: Councillor McDougall Resolved That County Council receive this Corporate Services – Finance- 2016 Vendor of Record List report; And Further That Council approve the 2016 Vendor of Record List attached as Appendix A. Carried b)

2016-004 Corporate Services Investment Policy Revised Motion #: 7-16 Moved By: Councillor Inglis Seconded By: Councillor Higgins Resolved That County Council receive this Corporate Services – Finance- Investment Policy Revised report; And Further That the Clerk be directed to bring forward a by-law to establish an Investment Policy attached to this report as Appendix A; And Further That By-law 2007-0031 be hereby repealed. Carried Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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AGENDA ITEM #a)

2016-005 Corporate Services 2016 Temporary Borrowing By-Law Motion #: 8-16 Moved By: Warden Smith Seconded By: Councillor Doyle Resolved That the Council of the County of Frontenac accept the Corporate Services – Finance - 2016 Temporary Borrowing By-law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2016. Carried d)

2016-006 Corporate Services 2016 User Fees and Charges By-Law Motion #: 9-16 Moved By: Councillor Nossal Seconded By: Councillor Dewey Resolved That County Council receive the Corporate Services – 2016 User Fees and Charges for Services By-law report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F in their entirety and replacing with Schedules A through F attached to this report. Carried e)

2016-008 Planning and Economic Development Bridgen’s Island Plan of Subdivision Final Approval – County File 10T-2008/001 Motion #: 10-16 Moved By: Councillor McDougall Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive the Planning – Bridgen’s Island Plan of Subdivision Final Approval– County File 10T-2008/001 report; And Further That the Council of the County of Frontenac grant final approval to the Planning – Bridgen’s Island Plan of Subdivision Final Approval– County File 10T2008/001 And Finally That the Clerk be authorized to issue final approval and approve the plan for registration by executing the required documents upon revision of the subdivision agreement by the Township to implement condition 13d). Carried

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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AGENDA ITEM #a)

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development, briefed the Committee of the Whole with respect to Report 2016-007, Matias Willowbrook Estates Revised Plan of Subdivision – County File 10T-2013/001

2016-007 Planning and Economic Development Matias Willowbrook Estates Revised Plan of Subdivision – County File 10T-2013/001 Motion #: 11-16 Moved By: Councillor Higgins Seconded By: Councillor Doyle Resolved That the Council of the County of Frontenac approve the revised conditions of draft plan approval for the property known as the Willowbrook Estates Subdivision located in the hamlet of Inverary, South Frontenac Township, County File #10T2013/001; subject to the revised Conditions of Draft Approval contained in the County Planning & Economic Development report dated January 20, 2016, noted as Appendix B to this report; And Further That these revised conditions supersede the previous conditions approved by County Council September 17, 2014; And Finally That the Clerk be authorized to issue revised draft approval by signing the required documents and making any technical corrections to the conditions as needed. Carried h)

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development briefed the Committee of the Whole with respect to Report 2016-009, Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Direction to Prepare Planning Report

2016-009 Planning and Economic Development Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Direction to Prepare Planning Report Motion #: 12-16 Moved By: Warden Smith Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Johnson Point vacant land condominium, County File #10CD-2014/002; And Further That Council direct staff to deliver a report for the February 17, 2016 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Johnson Point development prior to the Hearing scheduled for April 4, 2016; And Further That Council request the Township of South Frontenac to provide the County with the most recent plan that was considered In Camera by Township Council Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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AGENDA ITEM #a)

so that County planning staff may comment on a plan that will likely be presented to the OMB; And Further That staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. Carried Councillor McDougall exited the meeting at 11:01 a.m. j)

2016-014 Fairmount Home Long Term Care Homes Accountability Planning Submission (LAPS) Report Motion #: 13-16 Moved By: Councillor Dewey Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive the Fairmount Home – Long-Term Care Homes Accountability Planning Submission (LAPS) Report; And Further That Council of the County of Frontenac approve the LAPS documents as appended to this report; And Finally That the Council of the County of Frontenac authorize the Interim Administrator to submit the approved LAPS documents to the South East Local Health Integration Network. Carried 11.

Information Reports from the Chief Administrative Officer a)

2016-010 Corporate Services – Finance Capital Asset Management Review 2016-011 Corporate Services 2016 Budget – Council Survey Results 2016-012 Corporate Services County of Frontenac Accessibility Compliance Audit Reports from Council Liaison Appointees

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting.

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of Long Term Care (Fairmount Home) Department liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

In the absence of Councillor McDougall, Ms. Young, Manager of Economic Development provided an overview of the RED application submitted by the County. 13.

Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Deputy Warden Vandewal

A meeting has taken place in Central Frontenac regarding the Parham Library and with public concerns over the closing of the Kingscourt Library, a Library Kiosk is now being considered inside the new school that is to be built on the Q.E.C.V.I. site. b)

KFL&A Public Health Board Update - Councillor Doyle

The next Board meeting is scheduled for next week; however members have been updated that the Rural Health Care budgets are being cut. There is also a Paper that suggests Health Units be part of the LHIN’s. This week is “Butt out Week”. c)

RULAC, LSR and Other Updates

These updates were covered in the CAO monthly briefing. d)

Algonquin Land Claim Update - Councillor Inglis

Nothing has been received from the Negotiators. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

There have been no meetings of this Committee.

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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Housing and Homelessness Committee Update - Councillor McDougall

There have been no meetings of this Committee. g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

No update. h)

Eastern Ontario Warden’s Caucus Update - Warden & CAO

These updates were covered in the CAO monthly briefing. 14.

Reports from Advisory Committees of County Council [[[[[[[[[[[\\\\\\

Return to Council

Motion #: 14-16

Moved By: Seconded By:

Councillor Inglis Councillor Higgins

That Council revert from Committee of the Whole Council, to Council. Carried 16.

Adoption of the Report of the Committee of the Whole Council

Motion #: 15-16

Moved By: Seconded By:

Deputy Warden Vandewal Councillor Doyle

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried 17.

Motions, Notice of Which has Been Given [[[[[[[[[[[\\\\\\

Giving Notice of Motion [[[[[[[[[[[\\\\\\

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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Communications

That Council consent to the following communications of interest to Council listed below be received and filed: a)

c) d)

m) n)

From AMCTO thanking Susan Brant for her recent presentation and making a charitable donation on her behalf [Distributed to Members of County Council on December 18, 2015] From Patrick Brown and the Ontario PC Caucus wishing Council a Merry Christmas [Distributed to Members of County Council on December 18, 2015] From the Honourable Bob Chiarelli sending Christmas Best Wishes [Distributed to Members of County Council on December 18, 2015] From the Lieutenant Governor of Ontario Inviting Council to her New Year’s Levee [Distributed to Members of County Council on December 18, 2015] From the Ministry of Municipal Affairs and Housing regarding the government’s 2015 Budget commitment [Distributed to Members of County Council on December 18, 2015] From the Ministry of the Environment providing the Ministers Annual Report on Drinking Water [Distributed to Members of County Council on December 18, 2015] Kingston Frontenac Public Library Board Minutes of Meeting held November 25 2015 [Distributed to Members of County Council on December 18, 2015] Unconfirmed Community Development Advisory Committee Minutes of Meeting held November 19, 2015 [Distributed to Members of County Council on December 18, 2015] From City of Kingston Resolution with Respect to the Basic Income Guarantee [Distributed to Members of County Council on December 31, 2015] From the Ontario Ombudsman providing the Ombudsman’s 2014-2015 Annual Report [Distributed to Members of County Council on December 31, 2015] From the Ontario Ombudsman regarding Materials relating to the Ontario Ombudsman’s oversight of Municipalities [Distributed to Members of County Council on December 31, 2015] From the Township of North Dundas Wishing Council Merry Christmas & Happy New Year [Distributed to Members of County Council on December 31, 2015] From AMO providing AMO’s 2016 Strategic Objectives [Distributed to Members of County Council on January 8, 2016] From the Ministry of the Environment providing its Annual Report on Drinking Water [Distributed to Members of County Council on January 8, 2016] From the Kingston & Area Ice Stock Club requesting support for its members who reside in the County competing in the World Championships

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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p) q)

[Distributed to Members of County Council on January 8, 2016] Invitation from the Ontario Ground Water Association to Expo 2016 [Distributed to Members of County Council on January 15, 2016] From the County of Lennox & Addington congratulating Warden Smith on her appointment as Frontenac County Warden for 2016 [Distributed to Members of County Council January 15, 2016] From Loving Spoonful regarding a Submission of Good Food, A Community Consultation and Plan [Distributed to Members of County Council on January 15, 2015] From the Ministry of Municipal Affairs and Housing providing a Notice of Decision of the County of Frontenac Official Plan [Distributed to Members of County Council January 15, 2015] Other Business

Councillor Dewey announced that the Heritage Festival in Sharbot Lake will be taking place from February 12 to February 15 and welcomed everyone to attend. 21.

Public Question Period [[[[[[[[[[[\\\\\\

By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 16-16

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried b)

Third Reading

Motion #: 17-16

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

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By-Laws a) b) c) d) 23.

To Adopt an Investment Policy [Proposed By-Law No. 2016-0001] To Amend By-law 2013-0010 (User Fees and Charges for Services) [Proposed By-Law No. 2016-0002] To Authorize Temporary Borrowing for 2016 [Proposed By-Law No. 2016-0003] Confirmation of Actions and Proceedings [Proposed By-Law No. 2015-0004] Adjournment

Motion #: 18-16

Moved By: Seconded By:

Councillor Inglis Councillor Higgins

That the meeting hereby adjourn at 11:25 a.m. Carried

Frances Smith, Warden

Regular Meeting of Council Minutes January 20, 2016

Minutes of Meeting Held January 20, 2016

Jannette Amini, Clerk

Page 11 of 11

Page 27 of 483

Mr. Matthew Rennie will address County Council regarding Rec…

AGENDA ITEM #b)

Loughborough Lake , South Frontenac Township Page 28 of 483

Johnston Point Development

Mr. Matthew Rennie will address County Council regarding Rec…

Johnston Point Development Issues Not Compliant with South Frontenac Township Official Plan (OP) and Provincial Policy Statement (PPS) Inadequate Environmental Impact Assessment (EIA) Inconsistencies in the March 1, 2012 Severance EIA and the June 12, 2014 EIA for the Proposed Plan of Condominium

Incorrect Assessment of Species at Risk Habitat (SAR)

July 22, 2012

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AGENDA ITEM #b)

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Unrealistic Mitigations

Mr. Matthew Rennie will address County Council regarding Rec…

Provincial Policy Statement Violations Louborough Lake Provincially Signiant Wetlands Candidate ANSI Species at Risk Habitat

Natural Heritage Feature

[ PPS 2014 , Page 41 ]

[ PPS 2014 ]

July 22, 2012

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AGENDA ITEM #b)

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2.1.8 Development and site alteration shall not be permitted on adjacent lands to the natural heritage features and areas identified in policies 2.1.4, 2.1.5, and 2.1.6 unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions.

Mr. Matthew Rennie will address County Council regarding Rec…

Not Compliant with South Frontenac Township Official Plan • Contrary to SFT OP policy 5.7.4 shown opposite • Proposed Development is not separated from the natural heritage features at all

• Incompatible adjoining land uses

July 22, 2012

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AGENDA ITEM #b)

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• In fact 13 of the 15 newly proposed units are directly adjacent the Provincially Significant Wetland

Mr. Matthew Rennie will address County Council regarding Rec…

Inadequate Environmental Impact Assessment • Incorrect assessment of Species at Risk (SAR) Habitat • Did not include Consultation with Ministry of Natural Resources and Forestry • Area of Natural and Scientific Interest Candidate not reported

• 30 year old OWES used in EIA when there was a 2014 OWES available • McIntosh Perry Peer Review Concluded the EIA was inadequate (See Report July 28,2015)

• EIA was “very thin for this type of development” • No assessment of the effects of drainage into the Provincially Significant Wetlands

July 22, 2012

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AGENDA ITEM #b)

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• Hutchinson Environmental Sciences Ltd. Peer Review Quotation comments

Mr. Matthew Rennie will address County Council regarding Rec…

Inconsistent Environmental Impact Assessments

2011 EIA for the initial severance recommended that no DEVELOPMENT take place in the areas shown in red

July 22, 2012

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2015 Draft Plan, 5 Units (12,13,15,7,6) and a Common Element are proposed to be created in this area

AGENDA ITEM #b)

Page 33 of 483 6

Mr. Matthew Rennie will address County Council regarding Rec…

Incorrect Assessment of Species at Risk Habitat • Blandings Turtle

• Gray Rat Snake • Whippoorwill In an email to SFT on 15th of Oct. 2016 the Ministry of Natural Resources and Forestry stated: “After reviewing the Environmental Impact Assessment and peer review, we have determined that there are several species at risk as well as species at risk habitat

know to occur in the area of the proposed condominium development “

that the proposed condominium development will impact species at risk and their habitat. MNRF should be involved in the review of further documents and proposals for the condominium development to determine if an authorisation under the Endangered Species Act is required.”

July 22, 2012

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AGENDA ITEM #b)

Page 34 of 483

“There is however a strong possibility

Mr. Matthew Rennie will address County Council regarding Rec…

Unrealistic Mitigations There will be no negative impacts to the adjacent Natural Heritage features are followed:

IF these mitigations

• No vegetation is removed within 30m of wetlands and waterbodies • Fences are installed along access road • Road and Drainage system is properly maintained by Condo Corp.

• Leaves are cleaned out of the roadside swales by the Condo Corp. • Turtle Crossing and Education signs are placed on road • Speed Limit Signs are posted on the Roads and in the Wetlands • Docks are limited to 8m in length • A land owner education program and environmental sensitivity information package is given to every owner of a Unit and passed on to subsequent owners • Developer takes a weekend course on amphibians and reptiles………..

July 22, 2012

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AGENDA ITEM #b)

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• No vegetation is removed from around docks

Mr. Matthew Rennie will address County Council regarding Rec…

Closing Statement

• Any further development of Johnston Point will have negative impacts on the adjacent Provincially Significant Wetlands, and therefore we ask Council to oppose the Draft Plan at the upcoming OMB hearing so the entire parcel of Land remains zoned Rural.

July 22, 2012

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AGENDA ITEM #b)

Page 36 of 483 9

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Administrative Report

Report 2016-02

AGENDA ITEM #a)

Subject to Change Page 37 of 483

February 17, 2016

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meeting Schedule

Advise Do Report

AGENDA ITEM #a)

Page 38 of 483

• February 8 and 10 – Lean Implementation Frontenac Team (LIFT) Team Days - Planning Applications and Work Order Software • February 12 – Frontenac CAOs meeting • Fire Services Report, Treasurers – Shared Services, Library Board Policy By-law, Public Works Managers Report, Municipal Broadband RFP • February 16 – Seniors Housing Task Force – South Frontenac Project • February 16 – Emergency Management Meeting • February 21 to 24 – EOWC meetings at the 2016 OGRA / ROMA Combined Conference, Toronto

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meeting Schedule • • • •

March 3 – Frontenac CAO’s Meeting March 7 – Frontenac Accessibility Advisory Committee March 16 – County Council March 17 – Community Development Advisory Committee Meeting • March 18 – EOWC CAO’s Planning Meeting

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Activity • Meeting re Denbigh Paramedic Station February 2 • Ontario East Economic Development Day, Brockville – February 11 • Key Performance Indicators Workshop February 18 • Tour of new Providence Care Hospital Redevelopment Site - March 11 Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Denbigh Base • Lennox & Addington Council budget meeting re Paramedic Services – Feb 10 • Pending L&A budget, joint staff report (Hastings, Renfrew, Frontenac) to each Council in March

Do Report

AGENDA ITEM #a)

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Advise

Ontario Legislature resumed on Tuesday, February 16th

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Legislative Update

Report

AGENDA ITEM #a)

Page 42 of 483

Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Planning Act Changes What is the Planning Act? The Planning Act sets out the ground rules for land use planning in Ontario and describes how land uses may be controlled, and who may control them.

Advise Do Report

http://www.mah.gov.on.ca/Page1760.aspx

AGENDA ITEM #a)

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The Act is legislation passed by your elected provincial representatives to: • promote sustainable economic development in a healthy natural environment within a provincial policy framework • provide for a land use planning system led by provincial policy • integrate matters of provincial interest into provincial and municipal planning decisions by requiring that all decisions shall be consistent with the Provincial Policy Statement when decision-makers exercise planning authority or provide advice on planning matters • provide for planning processes that are fair by making them open, accessible, timely and efficient • encourage co-operation and coordination among various interests • recognize the decision-making authority and accountability of municipal councils in planning

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Planning Act Changes • Requirement for a County Planning Advisory Committee (Bill 73) • Anticipate public meetings for Plans of Subdivision, Plans of Condominium, County OP updates/OPAs, regional planning issues • Will require public appointees • Procedural by-law changes • Subject of one of our Lean projects • Staff report this spring

Do Report

http://www.mah.gov.on.ca/Page1760.aspx

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Policy Updates Municipalities Will Not Have Access to Land Transfer Tax: Minister of Municipal Affairs and Housing Ted McMeekin confirmed in December that municipalities in Ontario (with the exception of Toronto) will not be given the option of using a land transfer tax. Ombudsman’s Office Getting New Resources for Bill 8 Oversight: The Office of the Ontario Ombudsman is in the midst of a significant expansion of both budget and staff as it prepares for its new oversight responsibilities under Bill 8.

Do Report

AGENDA ITEM #a)

Page 45 of 483

Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Information and Privacy Commissioner IPC Rules Councillor’s Email Official City Record

AGENDA ITEM #a)

Page 46 of 483

In a decision that may set a precedent for municipalities across the province, Ontario’s Information and Privacy Commissioner (IPC) has ordered the release of a councillor’s personal email account, something traditionally withheld under the Municipal Freedom of Information and Protection of Privacy Act. It ruled that the City of Oshawa must consider an email sent by a sitting councillor from her personal email address an official city record.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMO Update Provincial PTSD Strategy for First Responders On February 2, 2016 the Minister of Labour, the Honourable Kevin Flynn, announced the government’s prevention-focused strategy to address Post-Traumatic Stress Disorder (PTSD) for police, firefighters, and paramedics.

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMO Update Provincial PTSD Strategy for First Responders

Advise Do Report

AGENDA ITEM #a)

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The government’s preventative approach to PTSD reflects advice that AMO and municipal employers provided at the 2015 Minister’s Summit on Work-Related Traumatic Mental Stress and after the Summit. Best practices, resources for municipal employers, and further scientific research are much needed to help prevent and reduce PTSD in the workplace. Helping workers return to work is also part of the need. AMO will have an opportunity to seek additional information from the Minister on how the government’s intent will be actioned. They are particularly interested in the reference to potential provincial legislation and what this may or may not mean for Private Members’ Bill 2 on this matter sponsored by Ms. Cheri DiNovo, MPP Parkdale-High Park.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Ontario Budget AMCTO Update On Wednesday January 20th AMCTO President Chris Wray presented the Association’s recommendations for the 2016 Ontario Budget before the Standing Committee on Finance and Economic Affairs during its hearings in Thunder Bay. AMCTO released its full 2016 Pre-Budget Submission. This submission is policy advice to the government on behalf of the local government professionals who manage local services and bear the responsibility for translating provincial direction and legislation into action. Advise Do Report

AGENDA ITEM #a)

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http://amcto.informz.net/amcto/data/images/LEG/AMCTOPreBudgetReport6.pdf

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Ontario Budget AMCTO Update Within this submission, AMCTO recommends provincial action on the following items:

Advise Do Report

AGENDA ITEM #a)

Page 50 of 483

Take the lead on a regulatory approach to the sharing economy
Continue to invest in infrastructure
Modernize and streamline regulation and provincial reporting
Invest in capacity building and succession planning in rural, remote and northern municipalities
Give municipalities access to new revenue tools

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Twitter Stats- January

AGENDA ITEM #a)

Page 51 of 483

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Staff Announcements • Human Resources Manager Barbara McCulloch starts on February 22 • Fairmount Home Medical Director Dr. Katherine Kilpatrick starts on March 7 • Congratulations

Do Report

AGENDA ITEM #a)

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Advise

AGENDA ITEM #a)

Report 2016-015 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Date of meeting:

March 16, 2016

Re:

Office of the CAO – The Mississippi Rideau Tay Rural Health Hub – Request for Representation

Recommendation Resolved That Frances Smith be appointed to represent the County of Frontenac at the Mississippi Rideau Tay Rural Health Hub Organizing Committee for the period from April 1, 2016 to April 1, 2018 or until such time as the committee is replaced by a rural health hub management structure; And Further That By-law 2014-0051, being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees for the Term of Council be amended accordingly to reflect this appointment. Background On January 20, 2016, Warden Smith met with Richard Schooley to discuss the proposed Mississippi Rideau Tay Rural Health Hub. A copy of the Draft terms of references for the organizing committee are attached to this report Schedule ‘A’. Mr. Richard Schooley will appear as a delegation before Council to provide further background and answer questions regarding this initiative. Mr. Schooley is the current Chair of the Perth and Smiths Falls District Hospital, but this initiative is intended to be a community initiative. Comment While this proposed health hub is targeted at North and Central Frontenac, the health hub concept is a growing movement in Ontario and will likely have impacts on the balance of Frontenac County. Having a representative on the organizing committee and receiving regular input/updates will assist the County in helping us to achieve better integration of health services in our communities.

2016-015 Corporate Services The Mississippi Rideau Tay Rural…

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AGENDA ITEM #a)

Of particular interest to County operations is the impact of aging in place strategies on demands for rural transportation and declining length of stay/acuity of residents in Fairmount Home. Warden Smith is interested in representing the County for the two year term. As such the recommendation refers to the individual as a member of Frontenac County Council, rather than her current position as Warden. Sustainability Implications Access to rural healthcare is a quality of life issue for our citizens. This initiative will assist with our strategic objective of dealing with the aging tsunami. Financial Implications Attendance will be eligible for a per diem and mileage. The terms of reference state there will be monthly meetings, or at the call of the Chair. Organizations, Departments and Individuals Consulted and/or Affected Mr. Richard Schooley Warden Frances Smith

The Mississippi Rideau Tay Rural Health Hub Committee– Request for Representation Report March 16, 2016

2016-015 Corporate Services The Mississippi Rideau Tay Rural…

Page 2 of 2

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AGENDA ITEM #a)

2016-015 Corporate Services The Mississippi Rideau Tay Rural…

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AGENDA ITEM #a)

2016-015 Corporate Services The Mississippi Rideau Tay Rural…

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AGENDA ITEM #b)

Report 2016-016 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

March 16, 2016

Re:

Corporate Services – Amendments to Section 239 of the Municipal Act Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Section 239 of the Municipal Act - Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: That Section 6 – Meetings of Council, 6.6 be amended by deleting: A Meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. And replacing with: Other criteria A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a)

a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or

(b)

2016-016 Corporate Services Amendments to Section 239 of the…

Page 57 of 483

AGENDA ITEM #b)

the Municipal Act, or the investigator referred to in subsection 239.2 (1) of the Municipal Act. Background On January 1, 2016, the day named by proclamation of the Lieutenant Governor, Section 239, subsection (3) of the Municipal Act, 2001 was repealed and the following substituted: Other criteria (3) A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or (b) an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of this Act, or the investigator referred to in subsection 239.2 (1). 2014, c. 13, Sched. 9, s. 22. Comment Section 6.6 of the County of Frontenac Procedural By-law 2013-0020 sets out that all regular meetings and special meetings of Council shall be open to the public, except when the matter relates to certain subjects. These exceptions reflect those exceptions laid out in Section 239 of the Municipal Act. Prior to the Proclamation of Bill 8, the Municipal Act permitted a municipal Council with the discretionary authority to close a meeting to the public for 8 specific reasons, those being: a) The security of the property of the municipality or local board; b) Personal matters about an identifiable individual, including municipal or local board employees; c) A proposed or pending acquisition or disposition of land by the municipality or local board; d) Labour relations or employee negotiations; e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; g) A matter in respect of which a council, board, committee or other body may hold a closed Meeting under another Act; h) The Meeting is held for the purposed of educating or training the members and at the Meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee; Recommend Report to Council Corporate Services – Municipal Act Amendments to Closed Meetings - Amendments to Procedural By-law 2013-0020 March 16, 2016 Page 2 of 3

2016-016 Corporate Services Amendments to Section 239 of the…

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AGENDA ITEM #b)

However the Act mandated that a meeting be closed to the public when considering: subject matter that relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. On January 1, 2016, an additional mandatory requirement for closing a meeting to the public was added, that being: an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of this Act, or the investigator referred to in subsection 239.2 (1). 2014, c. 13, Sched. 9, s. 22. It should be noted that pending Council approval of Report 2016-017, Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act, clause (a) of the recommendation would not apply to the County of Frontenac; however staff are recommending to amend the County of Frontenac Procedural By-law 2013-0020 to accurately reflect the amendments made with respect to the mandatory closure requirement under the Municipal Act, 2001. Sustainability Implications Good governance is critical to the sustainability of a community. A Procedure By-law that provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Corporate Services – Municipal Act Amendments to Closed Meetings - Amendments to Procedural By-law 2013-0020 March 16, 2016 Page 3 of 3

2016-016 Corporate Services Amendments to Section 239 of the…

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AGENDA ITEM #c)

Report 2016-017 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

March 16, 2016

Re:

Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act report; And Further That the Warden of the County of Frontenac be designated as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act; And Further That the Warden be authorized to delegate the power or duty granted or vested in the head to the County Clerk, pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act; And Further That the Clerk be authorized to bring forward a by-law later in the meeting designating the Warden as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act. Background Section 3 of MFIPPA sets out who is considered to be the Head of the municipality for the purposes of the Act. On January 1, 2016 the Ombudsman Act was amended to expand the Acts jurisdiction to investigations in respect of public sector bodies. Various amendments were made to the Act in order to reflect this expanded jurisdiction. For the purposes of this report, Sections 1.1 to 1.3 were added to the Act which set out who is considered to be the head of public sector bodies that are not governmental organizations.

2016-017 Corporate Services Designation of Head for the Purp…

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AGENDA ITEM #c)

Comment For the purposes of the Municipal Freedom of Information and Protection of Privacy Act, Section 3 of the Act states: Designation of head 3. (1) The members of the council of a municipality may by by-law designate from among themselves an individual or a committee of the council to act as head of the municipality for the purposes of this Act. R.S.O. 1990, c. M.56, s. 3 (1); 2002, c. 17, Sched. F, Table. Idem (2) The members elected or appointed to the board, commission or other body that is an institution other than a municipality may designate in writing from among themselves an individual or a committee of the body to act as head of the institution for the purposes of this Act. R.S.O. 1990, c. M.56, s. 3 (2); 2002, c. 17, Sched. F, Table. If no designation (3) If no person is designated as head under this section, the head shall be, (a) the council, in the case of a municipality; and (b) the members elected or appointed to the board, commission or other body in the case of an institution other than a municipality. R.S.O. 1990, c. M.56, s. 3 (3); 2002, c. 17, Sched. F, Table. Further to this, Section 49 states: Delegation of head’s powers 49. (1) A head may in writing delegate a power or duty granted or vested in the head to an officer or officers of the institution or another institution subject to such limitations, restrictions, conditions and requirements as the head may set out in the delegation. R.S.O. 1990, c. M.56, s. 49 (1); 2006, c. 34, Sched. C, s. 19.

The purpose of MFIPPA is to provide a right of access to information under the control of institutions in accordance with the principle that information should be available to the public. When requests for access to information are made by the public, it then becomes the responsibility of the Head and not the institution itself to determine if such records are in the institution’s custody or control. If the records are not within the institution’s custody or control, it is the Head’s responsibility to make reasonable efforts to determine if the records are within another institution’s custody or control and if so to forward or transfer the request. This must be done within 15 days of receiving the request. If it is found that the records are within the institution’s custody or control, the Head then has 30 days to respond. If the records contain third party information, notices must be sent to the affected parties within that 30 day time period. In the absence of a designated Head, and subsequently delegation to the Clerk, all such requests must go to Council (as the Head) and responses must be through formal resolutions as resolutions demonstrate a municipal council’s intention to take a certain action. The delegation of power to an officer ensures that requests made under the Act Recommend Report to Council Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act and the Ombudsman Act March 16, 2016 Page 2 of 4

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meet their stringent legislated response times to requests, along with meeting the required deadline for the municipality’s annual report to the Information and Privacy Commissioner. As noted in Section 49(1) of MFIPPA, delegation may only be made to an officer or officers of the institution. As the secretariat to Council as well as the records keeper of the municipality, this function is typically delegated to the Clerk of the municipality; however a review of the County’s By-laws had found that this delegation has never been done at the County. (The recommendation that Warden be designated as Head and that the Warden be authorized to delegate the power or duty granted or vested in the head to the County Clerk, have been incorporated into the proposed bylaw to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts for Council’s consideration later in the meeting). For the purposes of the Ombudsman Act Section 1.1 of the Act states: Head of public sector body, municipal sector entity Municipality 1.1 (1) For the purposes of this Act, the head of a public sector body that is a municipality is, (a) a member of the council of the municipality, or a committee of the council, designated by by-law of the municipality as head; or (b) if no member or committee is designated, the council. 2014, c. 13, Sched. 9, s. 2. Unlike Section 49 of MFIPPA, the Ombudsman Act does not appear to have an express clause to delegate the “head” of the public sector body that is a municipal sector entity to staff. The Act further states: S.18(1) Before investigating any matter, the Ombudsman shall inform the head of the public sector body affected of his or her intention to make the investigation. S.25(2) Before entering any premises under this section, the Ombudsman shall: (a)

Notify the head of the public sector body; and

(b)

Provide the head a reasonable opportunity to give reasons why entry to the premises is not appropriate

As a result of these increased powers to the Ombudsman, staff are recommending that the Warden be designated Head of the municipality for the purposes of this Act should an investigation arise. As stated by Acting Ombudsman Barbara Finlay during a Press Conference to deliver the Office’s latest report, “The Ombudsman is an office of last resort. We are not here to replace local complaint mechanisms or accountability officers,” she said. “In fact, all municipalities should have their own. We will be there to ensure local mechanisms operate fairly, follow best practices and are operating as intended. We will be able to Recommend Report to Council Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act and the Ombudsman Act March 16, 2016 Page 3 of 4

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step in where local officers fail or simply cannot go, as well as tackle broader systemic issues, just as we do at the provincial level.” Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/Treasurer

Recommend Report to Council Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act and the Ombudsman Act March 16, 2016 Page 4 of 4

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AGENDA ITEM #d)

Report 2016-018 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Deputy Treasurer

Date of meeting:

March 16, 2017

Re: Corporate Services – Finance- 2015 Frontenac Howe Islander Petition for Subsidy Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Finance - 2015 Frontenac-Howe Islander Ferry Petition for Subsidy report; And Further Council authorize the Clerk to petition the Ministry of Transportation for $762,243. Background The operating agreement with the Ministry of Transportation (MTO) for the FrontenacHowe Islander Ferry came into effect in January 2004. The terms of the agreement require the County of Frontenac to prepare and deliver a statement reconciling the actual operating costs and revenues for each calendar year by February 15th of the following year. Comment The financial information forwarded to MTO is presented in Appendix A to this report. The contract with MTO authorizes the County to retain a reserve to which ticket and pass revenue over the 20% of expenditures can be allocated annually. The reserve balance cannot exceed 5% of the operating expenditures.

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Sustainability Implications The operation of the Frontenac-Howe Islander Ferry ensures the long term viability of the community on Howe Island. Financial Implications In accordance with the agreement, the Provincial subsidy totals $762,243 for 2015. This is calculated as 80% of the gross expenditure in 2015 of $951,690, plus prior year adjustment of $1,114. Organizations, Departments and Individuals Consulted and/or Affected Marine Services Township of Frontenac Islands Ministry of Transportation

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Appendix A Operating Costs

Eligible Expenditures

Salaries, Wages & Benefits Wages Benefits WSIB / EHT Materials & Supplies: Repairs/Maintenance Supplies Tickets Fuel (Diesel) Cables Services: Hydro Phone, Cell Phones Insurance Audit Fee Legal Costs Sundry, Health & Safety Machine Rental Mileage Lease Subtotal **

674,360.50 164,420.69 47,492.42 24,257.39 4,004.36 384.57

2,559.23 7,131.79 1,620.00 4,383.96 2,414.04 933,028.95

Administration costs **

18,660.58

Total Operating Costs ** Prior year

951,689.53 1,113.71

80% of Eligible Operating Costs ** 80% of Eligible prior year variance Ope

761,351.62 890.97 762,242.59

Revenues: Ferry Passes Ferry Fares Other Revenue Total Revenues **

107,564.65 101,389.84 208,954.49

20% of Operating Costs **

190,337.91

Revenues in excess of 20% of operating costs **

18,616.59

FERRY REVENUE RESERVE: To Revenue Reserve 2015 Balance in Reserve TOTAL FERRY RESERVE ** 5%OF OPERATING COSTS ** Ferry Revenue Reserve in excess of 5% of Operating ** Subsidy Payable:

18,616.59 0.00 18,616.59 47,584.48 18,616.59 0.00

80% of Operating Costs ** Less: Revenues in excess of 20% of Operating Costs Total Annual Subsidy Prior year adjustment

761,351.62

TOTAL SUBSIDY PAYABLE -

762,242.59

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0.00 761,351.62 890.97

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AGENDA ITEM #e)

Report 2016-019 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

March 16, 2016

Re:

Corporate Services – 2015 Federal Gas Tax Allocation

Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – 2015 Federal Gas Tax Distribution By-law report; And Further That Bylaw 2015-047 be rescinded; And Further That the Clerk be directed to bring forward a by-law to amend By-law 20150013 to authorize the additional distribution of Federal Gas Tax to the Townships in 2015. Background The County is bound by the terms and conditions of the Federal Gas Tax Agreement with the Association of Municipalities of Ontario (AMO). In March 2015 Council authorized the distribution 2015 Federal Gas Tax funds to be received: $763,699, to be distributed to the Township by weighted assessment as follows. 2015 Federal Gas Tax Distribution Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac

$763,699 9.91% 57.78% 16.44% 15.86%

$75,719 $441,296 $125,581 $121,103

Comment In addition, other Federal Gas Tax funds are forwarded to the Townships for Community Improvement Plans, Eco-tourism projects and Smaller Scale sustainability projects. As the total amounts of those distributions are not known until later in the year the Bylaw must be amended to address those additional transfers.

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In November Council passed Bylaw 2015-0047 to authorize the additional distribution of Federal Gas Tax to the Townships. However since that time, additional invoices related to 2015 have been submitted by the Townships which require an allocation from the Federal Gas Tax Reserve. For that reason Bylaw 2015-0047 will be rescinded and replaced with a new Bylaw presenting the revised transfer amounts. The amended bylaw should include the following transfers; Central Frontenac: $50,348.50 – Community Improvement Plan $6,848 – Support for Small Scale Community Sustainability Initiatives (septic inspections and signage) Frontenac Islands: $3,000 - Community Improvement Plan (General Wolfe) $15,000 – Support for Small Scale Community Sustainability Initiatives (Tourist Information Centre) $8848.50 – Eco-Tourism (Wolfe Island Canal Dock) $53,000 – Eco-Tourism (Wolfe Island Fuel Dispensing) $2419.82 – Community Improvement Plan (Marysville) South Frontenac:

$500.00 – Small Events – (Tour De South Frontenac Cycle Fest) $13,455.89 – Small Scale Community Sustainability Initiatives

North Frontenac:

$13,174.38 – Eco Tourism – Installed Privies at various locations $20,046.72 – Eco Tourism – Arcal lighting system for Plevna helipad $245.81 – Community Improvement Plan – Ad in Frontenac News. $4713.45 – Small Scale Community Sustainability Initiatives – Mississagagon Boat Launch installed outhouse, signage, picnic tables and information board.

Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications A transfer from the Federal Gas Tax Reserve to the Townships as identified in the bylaw is required. Organizations, Departments and Individuals Consulted and/or Affected Township Treasurers Anne Marie Young, Manager of Economic Development

Corporate Services- Federal Gas Tax Allocation Report March 16, 2016

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AGENDA ITEM #f)

Report 2016-031 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium

Recommendation Resolved That the Council of the County of Frontenac receive the Land Use Planning Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium Applications report information; And Further That Council pass a by-law authorizing the delegation of authority for Final Approval of Plans of Subdivision and Plans of Condominium to the Director of Planning and Economic Development; Background Since August 2000, the County of Frontenac has been the approval authority for plans of subdivision and condominium applications in all four Townships. The plan of subdivision and plan of condominium application processes involves an extensive review of development proposals based on a number of factors including consistency with the Provincial Policy Statements, conformity with Township Official Plans and zoning, stormwater management, hydrogeology, servicing, transportation, the effect on the natural environment, accessibility, and emergency services. County planning staff process and review the application with input from the Township and a number of agencies. Staff then make recommendations for draft approval (or refusal) to County Council along with a number of conditions. County Council then makes a decision to issue or not issue draft approval with a number of conditions. After receiving draft approval, the applicant will seek to fulfill each condition of draft approval through clearance letters from the Township and each of the agencies who requested a condition. Once a final plan is submitted in conformity with the approved draft plan and the conditions of approval have been or will be fulfilled, the applicant requests Final Approval from the County and Staff prepares a report to Council

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recommending Final Approval under Section 51(58) of the Planning Act. After receiving Final Approval the applicant may tender the plan for registration and sell the newly created lots. Comment The issue of delegating Final Approval has arisen as a result of applications which faced potential delays based on the timing of Council meetings. It should be noted that once Council issues Draft Plan of Subdivision/Condominium, this is a legally binding document and once conditions of the Draft Approval have been met, Final Approval cannot be denied by the County. As such, the Final Approval stage of the planning approvals process is administrative in nature and implements a decision Council has made previously through issuing draft approval to the applicant after a comprehensive review. Applicants may have submitted the paperwork showing all conditions have been cleared, but must still wait until the next scheduled Council meeting for this to be confirmed by Council. In order to streamline the planning approvals process it is proposed that the authority for Final Approval be delegated to the Director of Planning and Economic Development. Staff surveyed a number of other Eastern Ontario Counties and all municipalities surveyed had delegated the authority for Final Approval to staff, including Peterborough County, Renfrew, Hastings, SD&G, Prescott-Russell, and Leeds and Grenville. Recommendations for Refusal are still taken to Council or the applicable land division committee. It should be noted that every proposed plan of subdivision or condominium would continue to go through the extensive and public draft plan approvals process, and this draft plan approvals process would continue to be under the direct authority of Council. Delegating authority for the Final Approval stage of the development approvals process will make the process more efficient and reduce delays to applicants for what are mainly administrative tasks. If any issues arise during the Final Approvals process, an applicant would still be able to refer the decision to Council. Council would also have the ability to lift delegated authority if desired, and any report recommending Refusal would continue to remain under the direct authority of County Council. Under this recommendation, the applicant could request to take the application before Council if there was a disagreement regarding whether all conditions had been cleared, and any reports recommending Refusal would be referred to County Council for the decision. Requests to change conditions and requests to extend lapsing provisions would also continue to be brought before Council. Further to this, any member of Council bring forward a Notice of Motion requesting that Final Approval for a specific plan of subdivision/condominium be referred to Council. Any Final Approval to be considered by Council would be considered through a report by the Director providing advice and direction to Council with respect to the status of the draft conditions.

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AGENDA ITEM #f)

Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is ‘Land Use Planning and Management’. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Streamlining the planning approvals process will reduce costs and delays for applicants developing subdivisions and condominium developments in the County. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

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AGENDA ITEM #f)

By-Law No. 2016-0012 of The Corporation of the County of Frontenac A by-law to delegate certain powers and duties under the Planning Act to the Director of Planning and Economic Development Whereas Section 23.1 of the Municipal Act, S.O. 2001, as amended, and Section 51.2(1) of the Planning Act, R.S.O. 1990, Chapter P.13, permit certain limited legislative and administrative matters to be delegated to one or more members of Council, a Council Committee or a municipal officer, employee or agent; And Whereas the Council of the County of Frontenac deems it appropriate to extend the approval authority to the staff for routine and minor types of development applications in order to streamline Council meetings, expedite planning approvals and separating administrative decisions from policy; And Whereas the Council of the County of Frontenac adopted By-law 2016-0006, being a being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts on February 17, 2016; And Whereas the Council of the County of Frontenac deems it appropriate to amend By-law 2016-006; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That the Director of Planning be delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium;
That this by-law shall come into force and take effect as of the date of final passing thereof. Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016. The Corporation of the County of Frontenac

Frances Smith, Warden

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Jannette Amini, Clerk

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AGENDA ITEM #g)

Report 2016-020 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

March 16, 2016

Re:

Corporate Services – Policy on the Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Act

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Delegation of Authority By-law report; And Further That the Clerk be authorized to bring forward a by-law later in the meeting to adopt a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts, attached to this report as Appendix A; And further That By-law 2007-0039 being a by-law to adopt a delegation of authority policy be hereby repealed. Background As identified in the Legislative Services Business Plan under Major Policy Review, a review of the County’s Delegated Authority By-law and requirement for Policy (By-law 2007-0039) was to be reviewed. This review was prompted by as a result of Bill 8 which came into force January 1, 2016. Comment Section 23.1 of the Municipal Act and Section 51.2(1) of the Planning Act permit certain limited legislative and administrative matters to be delegated to one or more members of Council, a Council Committee or a municipal officer, employee or agent. Section 270 (1) 6 of the Municipal Act requires that a municipality adopt and maintain a policy with respect to the delegation of its powers and duties.

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AGENDA ITEM #g)

On November 21, 2007, County Council passed By-law 2007-0039, being a by-law to adopt a Delegation of Authority policy. The Policy sets out the requirements around delegating authority as well as the responsibilities of those whom authority has been delegated to. A copy of By-law 2007-0039 is attached to this report as Appendix B. After a comprehensive review by staff of the existing Delegation of Authority Policy and in an effort to streamline and provide for more efficiency within the process, for Council’s consideration, the following is a summary of proposed changes to be incorporated into a new Delegation of Authority Policy and By-law: 1.

Schedule B has been added to the By-law which outlines all delegations of authority that have been approved by Council. Any future delegation will require a report to Council and a by-law to amend the new Delegation of Authority Policy and By-law, Schedule B. By incorporating a Schedule B into the new Delegation of Authority By-law, it allows all delegations of authority approved by Council to be contained in one location. Currently, they are in separate by-laws which make tracking and amendments difficult. Since the adoption of the Delegation of Authority Policy, there have been four (4) separate by-laws passed to delegate some matter of authority to staff; however these are no longer in effect.

Section 3 – Policy Statement A paragraph has been added to outline in simple language the intent of the policy which states, “This policy provides guidance regarding the scope of powers and duties that Council may delegate under its legislative and administrative authority and establishes principles governing such delegation.”

Section 4 – County Strategic Priorities The first paragraph regarding the County’s mission has been deleted and replaced with the County’s current mission and vision statement. The three (3) Strategic Directions have been deleted and replaced with Council’s three (3) Strategic Goals.

Section 5 – Policy Requirements •

(i) has been amended to include, “and as set out in Schedule B and reviewed every term of Council.” This incorporates the addition of Schedule B as noted above. It also now mandates that the Policy be reviewed during each term of Council which provides for greater accountability and transparency by staff to its elected body.

•

A new (ii) has been added to state, “All delegation of powers and duties may be revoked at any time without notice unless the delegation by-law specifically limits the municipality’s power to revoke the delegation.” This additional is pursuant to Section 23(2) of the Municipal Act.

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•

A new (iii) has been added to state, “No delegation pf powers and duties shall exceed the term of Council.” This addition is pursuant to Section 23(2) of the Municipal Act which states: “A delegation shall not limit the right to revoke the delegation beyond the term of the council which made the delegation”. Staff will bring forward a report each January of a new Council term to seek Council approval to continue with the current Delegations of Authority found in Schedule B until such time that Council conducts a comprehensive review of the Policy as noted in the first bullet.

•

(iv) which states, “Unless a power, duty, or function of Council has been expressly delegated by by-law, all of the powers, duties and functions of Council remain with Council” has been removed as this is already mandated in the Municipal Act and as such, holds no purpose or authority in the policy.

Section 6 – Description of Delegation A paragraph has been added which states, ” Delegated Authority where dollar limits are specified do not form part of this By-law and may be found in the County’s Procurement Policy.” Delegated spending authority and dollar amounts are found under Appendix B of By-law 2013-0011, to adopt a Procurement Policy as required under the Municipal Act.

Section 7 – Delegation Under the Planning Act This new section incorporates the addition of the Delegated Authority to the Director of Planning for Final Approval of Plans of Subdivision/Condominium.

Section 8 – Monitoring/Contravention This section has been added for accountability and transparency purposes which places the responsibility on the Chief Administrative Officer to monitor those who been provided with delegated authority under this policy. If concerns are raised, the Chief Administrative Officer shall report to Council, and may make recommendations, up to and including that Council revoke such delegation.

Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Marian VanBruinessen, Director of Corporate Services/Treasurer Susan Brant, Deputy Treasurer Recommend Report to Council Corporate Services – Policy on the Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Act March 16, 2016 Page 3 of 3

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AGENDA ITEM #g)

By-Law No. 2016-0006 of The Corporation of the County of Frontenac A by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts Whereas the Council of the Corporation of the County of Frontenac has previously delegated authority to officers and employees of the Corporation in a number of areas through by-law and/or Council Resolution, in accordance with prevailing legislation; And Whereas section 23.1 of the Municipal Act, 2001, S.O.2001,c. 25 confirms that a municipality has authority to delegate its powers and duties, subject to certain restrictions; And Whereas section 51.2(1) of the Planning Act R.S.O. 1990 c. P.13 as amended authorizes the delegation of authority of all or any part of the authority to approve plans of subdivision to a committee of council or to an appointed officer identified in the by-law by name or position occupied and this authority is extended to approval of plans of condominium pursuant to subsection 9(2) of the Condominium Act, 1998 S.O. 1998 c. 19, as amended; And Whereas Section 270(1) of the Municipal Act provides that the County shall adopt and maintain a policy with respect to the delegation of its powers and duties; And Whereas the Council of the Corporation of the County of Frontenac considers it appropriate to consolidate all existing delegation of authority into one by-law; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That the County of Frontenac Delegation of Authority Policy shall be as detailed in Schedule “A” attached hereto and forming part of this by-law;
That the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts to certain officers and employees of the County of Frontenac shall be in accordance with Schedule “B” attached hereto and forming part of this by-law;
That By-law No. 2007-0039 be hereby repealed;
That this by-law shall come into force and take effect as of the date of final passing thereof.

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AGENDA ITEM #g)

Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

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AGENDA ITEM #g)

Schedule “A” to By-law No. 2016-0006 Delegation of Authority Policy

Purpose/ Application The Municipal Act, 2001, as amended, (the Act) requires that all municipalities adopt and maintain a policy with respect to the delegation of Council’s legislative and administrative authority. The purpose of this policy is to set out the scope of the powers and duties which Council may delegate its legislative and administrative authority and to establish principles governing such delegation. This policy has been developed in accordance with the Act in order to comply with its other applicable sections, including Section 270. This policy applies to all committees of Council, departments and staff.
Definition(s): a. Legislative Powers – Includes all matters where Council acts in a legislative or quasi judicial function including enacting by-laws, setting policies, and exercising decision making authority. b. Administrative Powers – Includes all matters required for the management of the corporation which do not involve discretionary decision making.
Policy Statement The Council of the County of Frontenac as a duly elected municipal government is directly accountable to its constituents for its legislative decision making, policies, and administrative functions. Council’s decisions are generally expressed by by-law or resolution of Council carried by a majority vote. The efficient management of the municipal corporation and the need to respond to issues in a timely fashion require Council to entrust certain powers and duties to committees and staff while concurrently maintaining accountability, which can be effectively accomplished through the delegation of legislative and administrative functions. Council authority will be delegated within the context set out in the Act and will respect the applicable restrictions outlined in the Act. This policy provides guidance regarding the scope of powers and duties that Council may delegate under its legislative and administrative authority and establishes principles governing such delegation.
County Strategic Priorities The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens. The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of - strong, resilient, diverse, rural communities. By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 3 of 7

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AGENDA ITEM #g)

The County of Frontenac’s Corporate Offices are expected to face and respond to social, environmental and economic challenges, while practicing fiscal accountability, reflecting community values, and being mindful of future generations. Strategic Goal #1

Meeting the Aging Tsunami Challenge for Frontenac Seniors

Strategic Goal #2

Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents

Strategic Goal #3

Respect for the taxpayer and focused economic development

Policy Requirements County Council supports the delegation of powers and duties to provide efficient management of municipal operations and respond to matters in a timely fashion according to the following principles: (i)

All delegations of Council powers, duties or functions shall be by by-law and in accordance with the rules outlined in Section 23.1 of the Act and set out in Schedule B and reviewed every term of Council.

(ii)

All delegation of powers and duties may be revoked at any time without notice.

(iii)

No delegation of powers and duties shall exceed the term of Council.

(iv)

A delegation of a power, duty or function under any by-law to any member of staff includes a delegation to a person who is appointed by the CAO or selected from time to time by the delegate to act in the capacity of the delegate in the delegate’s absence.

(v)

Legislative matters may be delegated by Council where they are minor in nature or where Council has explicitly provided for the terms and conditions under which the powers shall be exercised, and must take into account the limitations set out in the Act.

(vi)

Council has not deemed it necessary to authorize the delegation through this policy of any specific legislative matters not already delegated by by-law.

(vii)

Administrative Matters may generally be delegated to staff subject to the conditions set out in the delegation and in this policy, and must take into account the limitations set out in the Act.

(viii)

Council has not deemed it necessary to authorize the delegation through this policy of any specific administrative matters not already delegated by by-law.

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County staff are responsible for adhering to the parameters of this policy and for ensuring appropriate application of delegated authority. In exercising any delegated power, the delegate shall ensure the following:

•

Any expenditure related to the matter shall have been provided for in the current year’s budget (or authorized by the procurement policy by-law);

•

The scope of the delegated authority shall not be exceeded by the delegate;

•

Where required by the specific delegated authority, reports shall be submitted to Council advising of the exercise of a delegated power and confirming compliance with the delegated authority and this policy;

•

All policies regarding insurance and risk management shall be complied with; and

•

Delegates shall ensure the consistent and equitable application of Council policies and guidelines.

Description of Delegation Council delegates the powers and duties and restrictions thereto as set out in Schedule “B” to this By-law to those officers and employees listed in Schedule “B”. (a)

Where this By-law has delegated authority to the Chief Administrative Officer and an Acting Chief Administrative Officer has been appointed by Council in the absence of the Chief Administrative Officer, the Acting Chief may exercise the delegated authority;

(b)

Should any position identified in this by-law with a delegated authority, other than that of a Chief Administrative Officer, no longer exist in the corporation, then the Chief Administrative Officer described as responsible for the delegated authority may in writing designate another position to assume the delegated authority.

Where the exercise of a delegated authority requires the expenditure of money, funding for the expenditure shall be included in an approved budget and all relevant requirements of Procurement Policy By-law 2013-0011, as amended or any successor Procurement Policy shall be followed. All relevant by-laws and policies of The Corporation of the County of Frontenac shall apply to the exercise of delegated authority authorized by this By-law. Delegated Authority where dollar limits are specified do not form part of this By-law and may be found in the County’s Procurement Policy. Unless otherwise specified, all delegated authority listed in Schedules “B” and exercised shall be reported on an annual basis to County Council, for information, by the Chief Administrative Officer described as responsible for the delegated authority.

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Monitoring/contraventions The Chief Administrative Officer shall be responsible for receiving complaints and/or concerns related to this policy. Upon receipt of a complaint and/or concern, the Chief Administrative Officer shall notify City Council, where Council may revoke such delegation.

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Schedule B to By-law 2016-0006 Delegated Authority Officer or Position

Description of Delegated Authority

Warden

Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act

Clerk

Delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act;

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Report 2016-021 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

March 16, 2017

Re:

Corporate Services – Finance – One Fund Authorization

Recommendation Whereas the Municipal act provides that the power of a municipality to invest money includes the power to enter into an agreement with any other municipality, school board, college, university, hospital or such other person or classes of them as may be prescribed by regulation for the joint investment of money by those parties or their agents; Resolved That the Council of the County of Frontenac receive the Corporate Services – One Fund Authorization report; And Further That Council pass a By-law later in the meeting to authorize the Treasurer to enter into and execute the Agency Agreement, attached as Appendix A and any other necessary documents in connection with facilitating the Agency Agreement. Background Amendments made to the Municipal Act in 1992 allow Ontario municipalities to participate in joint municipal investment strategies. These amendments permitted municipalities to pool their investments in order to gain the opportunity to earn higher returns through access to larger, diversified, high-quality investment portfolios. Local Authority Services -LAS (an affiliate of the Association of Municipalities of Ontario) and the CHUMS Financing Corporation (a subsidiary of the Municipal Finance Officers’ Association of Ontario) both established investment pools in response to the 1992 amendments. In 1995, LAS and CHUMS combined their efforts to create a single professionally-managed investment program known as ONE - The Public Sector Group 2016-021 Corporate Services – One Fund Authorization March 16, 2016

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of Funds (commonly referred to as the “One Funds”). One historically offered a Money Market Portfolio and a Bond Portfolio, but an Equity Portfolio was added in 2007 and a Corporate Bond Portfolio in 2008. The Corporate Bond and Equity portfolios were launched as a result of 2005 amendments to the Municipal Act Eligible Investment Regulation (O. Reg. 438/97) allowing municipalities to invest in Canadian equities and longer term Canadian corporate bonds. The regulation however offered access to these investment types only through The One Investment Program. Throughout 2006, One worked with a diverse committee of municipal investment practitioners to develop investment policies and operating guidelines for both the Equity and Corporate Bond Portfolios, and to select professional managers for the two new portfolios. In February 2010 the Program was renamed “The One Investment Program”. The program has continued to grow in recent years and now also welcomes investment from organizations within the broader Ontario public sector. Investors from the broader public sector include conservation authorities and municipal services boards, but the program is also available to hospitals and other segments of the MUSH sector. In 2015, The One Investment Program also launched a High Interest Savings Account (HISA) option with a Schedule 1 Canadian bank, that is fully liquid, and where all municipal investments are CDIC insured. The HISA provides a tiered competitive rate of return for municipal deposits premised on the collective investment power of the municipal sector. Local co-mingled (pooled) government investments are not a new idea, with many having been established in jurisdictions across Canada and the United States. They have proven to be highly successful and popular investment and cash management tools for municipalities. Participation in such pools is, in fact, recognized as a recommended practice for achieving portfolio diversification and liquidity by the Government Finance Officers Association of the United States and Canada. Since 1995, The One Investment Program has successfully met the needs of Ontario municipalities by providing safe and high-quality investment opportunities. Asset levels in One at the end of 2015 investment balances are approximately $740M range. The Program provides professional investment services to more than 105 organizations, and performance has been competitive against other permitted alternative investments for Ontario municipalities. All One Portfolios are governed by formal investment guidelines requiring that monies be invested only in instruments allowed under the Municipal Act, with additional restrictions being established by the guidelines. All Portfolio Guidelines are available for review on The One Investment Program website: www.oneinvestmentprogram.ca. One currently utilizes the professional investment services of MFS Investment Services for our Money Market, Bond, and Corporate Bond Portfolios, and Guardian Capital LP for our Equity Portfolio. Both organizations have billions in assets under management and have a long track record of managing large multi-customer investment pools. 2016-021 Corporate Services – One Fund Authorization March 16, 2016

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The investment guidelines and manager activities for each investment portfolio are monitored by One staff, an independent third-party investment consultant, as well as the One Advisory Committee, which is comprised primarily of senior public sector officials appointed by LAS and CHUMS. In addition, the program also receives periodic oversight from the MFOA/CHUMS and LAS Board of Directors, comprised of municipal finance professionals and municipal administrators and elected officials, respectively. There is no requirement for municipalities to invest for a specified period in The One Investment Program; money can be invested, withdrawn or transferred at any time, although each of the Portfolios has been established with a certain investment duration in mind. If investment/redemption instructions are provided by 4:00 p.m. on any banking day, the funds are deposited or withdrawn, as the case may be on, the next banking day. The minimum transaction amount is $5,000 for any Portfolio. There are no penalties or fees for deposit or withdrawal at any time. As an added value, investors also have password protected access to their account balances through a secure portion of the One website. Portfolio balances and unit pricing are updated daily for each investor and account. Investment fees for all invested monies are calculated on a daily basis based on the total balance held in the account, and all performance figures provided by One are always posted net of fees. Current One Investment Program annual fees are lower than any other available public sector investment pool, as follows: • • • • •

Money Market - 19 Basis Points Bond - 40 Basis Points Universe Corporate Bond - 45 Basis Points Equity - 60 Basis Points HISA - 10 basis points

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For the fees paid, each investor receives numerous benefits, including but not limited to: • • • • • • •

Professional money management Reduced risk through diversification and regular investment oversight Flexibility & liquidity of investments Accounting & performance reporting Legal costs for program related issues Regulatory compliance guarantee Lower brokerage costs

The Council of the County of Frontenac amended its Investment Policy on January 20, 2015. The policy acknowledges the One Fund. Comment The Investment policy benchmark indicates that the portfolio should obtain a market average rate of return throughout budgetary and economic cycles that is commensurate with the investment risk constraints and cash flow needs of the municipality. Market yields should be higher than the rate given by the County’s bank for the various bank accounts. Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities. Financial Implications Organizations, Departments and Individuals Consulted and/or Affected

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AMENDED AND RESTATED AGENCY AGREEMENT Dated as of March 1, 2010 Between

AGENT and

ELIGIBLE INVESTORS

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TABLE OF CONTENTS SECTION 1 - INTERPRETATION ……………………………………………………………………………………………. 1

1.01

Definitions. ………………………………………………………………………………………………. 1 (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r) (s)

1.02 1.03 1.04 1.05

Agent………………………………………………………………………………………………………. 1 Agreement ………………………………………………………………………………………………. 1 Banking Day…………………………………………………………………………………………… 1 CHUMS ………………………………………………………………………………………………….. 1 Custodian………………………………………………………………………………………………… 2 Eligible Investor ………………………………………………………………………………………. 2 Investment Account………………………………………………………………………………….. 2 Investment Counsel ………………………………………………………………………………….. 2 Investment Mandate …………………………………………………………………………………. 2 Investment Mandate Schedule …………………………………………………………………… 2 Investment Program …………………………………………………………………………………. 2 Investment Program Agreements ………………………………………………………………. 2 Investment Program Committee ………………………………………………………………… 2 Investor …………………………………………………………………………………………………… 2 LAS ………………………………………………………………………………………………………… 2 Municipal Act ………………………………………………………………………………………….. 2 Payment Servicer……………………………………………………………………………………… 3 Recordkeeper …………………………………………………………………………………………… 3 Valuator ………………………………………………………………………………………………….. 3

Governing Law ………………………………………………………………………………………… 3 Headings and Table of Contents……………………………………………………………….. 3 Number and Gender ………………………………………………………………………………… 3 Severability ……………………………………………………………………………………………… 3

SECTION 2 - AGENT ……………………………………………………………………………………………………………….. 3

2.01 2.02 2.03 2.04 2.05 2.06 2.07 2.08

Appointment of Agent, etc. ………………………………………………………………………. 3 Investment Program Committee……………………………………………………………….. 3 Resignation of Agent ………………………………………………………………………………… 4 Automatic Termination of CHUMS or LAS as Agent………………………………… 4 Successors ……………………………………………………………………………………………….. 5 Termination of Agreement ……………………………………………………………………….. 5 Obligations survive ………………………………………………………………………………….. 5 No rights to assets…………………………………………………………………………………….. 5

SECTION 3 - INVESTORS ……………………………………………………………………………………………………….. 5

3.01 3.02 3.03 3.04 3.05 3.06 3.07

Becoming an Investor ………………………………………………………………………………. 5 No obligation to invest ……………………………………………………………………………… 6 Ceasing to be an Investor. ………………………………………………………………………… 6 Representations and Warranties of Investor …………………………………………….. 6 Limitation on liability ………………………………………………………………………………. 6 Addition of parties to this Agreement ……………………………………………………….. 7 List of Investors and Investor information ………………………………………………… 7

SECTION 4 - THE CUSTODIAN, PAYMENT SERVICER, VALUATOR, RECORDKEEPER AND INVESTMENT COUNSEL ……………………………………………………………………………………. 7

4.01 4.02

Authority …………………………………………………………………………………………………. 7 Custodian ………………………………………………………………………………………………… 7

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4.03 4.04 4.05 4.06

Payment Servicer …………………………………………………………………………………….. 7 Valuator. …………………………………………………………………………………………………. 7 Recordkeeper…………………………………………………………………………………………… 7 Investment Counsel. …………………………………………………………………………………. 7

(a) Registration ……………………………………………………………………………………………. 7 (b) Insurance ……………………………………………………………………………………………….. 7 SECTION 5 - THE INVESTMENT MANDATES ………………………………………………………………………. 8

5.01 5.02 5.03 5.04 5.05 5.06 5.07 5.08

Investment Mandates……………………………………………………………………………….. 8 Investment policy …………………………………………………………………………………….. 8 Fees and expenses …………………………………………………………………………………….. 8 Amendments ……………………………………………………………………………………………. 8 Investment and withdrawal of funds ………………………………………………………… 8 Income on investments……………………………………………………………………………… 8 Default in payment …………………………………………………………………………………… 9 Wind-up of an Investment Mandate by Agent …………………………………………… 9

SECTION 6 - GENERAL …………………………………………………………………………………………………………… 9

6.01

Notice ………………………………………………………………………………………………………. 9 (a) (b)

6.02 6.03 6.04 6.05 6.06 6.07 6.08

Address for notices ………………………………………………………………………………….. 9 Effective date ………………………………………………………………………………………… 10

No partnership or deemed agency …………………………………………………………… 10 No fiduciary duties. ………………………………………………………………………………… 10 No assignment………………………………………………………………………………………… 10 Further action………………………………………………………………………………………… 10 Benefit …………………………………………………………………………………………………… 10 Attornment ……………………………………………………………………………………………. 10 Counterparts …………………………………………………………………………………………. 10

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AMENDED AND RESTATED AGENCY AGREEMENT This agreement dated as of March 1, 2010 is between

CHUMS FINANCING CORPORATION and LOCAL AUTHORITY SERVICES as Agent and ELIGIBLE INVESTORS RECITALS A. In 1999, CHUMS and LAS combined their efforts to act as agent for municipalities in connection with the investment of municipal and public sector funds in Ontario under an investment program now known as “The One Investment Program". B. Pursuant to an Agency Agreement dated as of May 31, 1999, as amended (the “Original Agreement”) various Investors appointed CHUMS and LAS as their agent for making such investments. FOR VALUE RECEIVED, the parties agree that the Original Agreement is amended and restated as follows:

SECTION 1 - INTERPRETATION 1.01

Definitions. In this Agreement,

Agent means both CHUMS and LAS acting together and any successor agent or agents appointed under Section 2.05 or CHUMS or LAS if it is a remaining entity under Section 2.03 or 2.04;

Agreement means this amended and restated agency agreement, any Investment Mandate Schedules and any other schedules attached to this agreement from time to time as the agreement, the Investment Mandate Schedules or any of the other schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time;

Banking Day means a day on which the Payment Servicer and the Custodian are open for business in Toronto, Ontario, other than a Saturday or a Sunday or a statutory holiday in Toronto, Ontario;

CHUMS means CHUMS Financing Corporation and its successors;

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Custodian at any time means a financial institution which at such time has been approved by the Agent to provide custodial and other custody related services in connection with the Investment Program; Eligible Investor means, in respect of the Investment Program, a municipality, college, hospital, school board, or university, as defined under the Municipal Act or such other persons or classes of persons as may be prescribed under the Municipal Act, with which an Ontario municipality is permitted to enter into an agreement for the joint investment of money;

Investment Account means with respect to an Investor an account maintained in the records of the Recordkeeper evidencing the Investor’s percentage ownership interest in the investments made in accordance with an Investment Mandate;

Investment Counsel means at any time one or more professional investment management firms registered in Ontario as portfolio managers, which at such time has been approved by the Agent to provide investment management services for an Investment Mandate;

Investment Mandate means an investment mandate comprising the Investment Program as more particularly described in the relevant Investment Mandate Schedule;

Investment Mandate Schedule means a schedule to this Agreement, as added, amended, deleted, supplemented, restated, renewed or replaced from time to time, describing a particular Investment Mandate including the objectives, eligible investments and such other information as the Agent considers necessary or desirable;

Investment Program means an arrangement for joint investment carried on under the program name of “The One Municipal Investment Program” arranged by the Agent for use by the Investors;

Investment Program Agreements means the agreements entered into, from time to time, by the Agent, as agent for the Investors, with the Custodian, the Payment Servicer, Valuator, Recordkeeper, Investment Counsel and such other persons as the Agent considers appropriate for the purpose of carrying out the objectives of the Investment Program and each Investment Mandate within the Investment Program;

Investment Program Committee means the committee described in Section 2.02;

Investor means an Eligible Investor which has received a duly executed notice from the Recordkeeper under Section 3.01(c) advising the Eligible Investor that it is an Investor and of its account number(s) and authorization code(s) and which has not ceased to be an Investor under Section 2.06 or Section 3.03;

LAS means Local Authority Services and its successors;

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Payment Servicer means at any time a Canadian financial institution which at such time has been approved by the Agent to facilitate the transfer of assets of an Investor between an Investor’s financial institution and an Investor’s Investment Account; Recordkeeper means at any time an entity approved by the Agent from time to time to provide recordkeeping services in respect of the Investment Program including receiving and implementing Investor instructions, keeping records of Investor holdings and providing monthly reporting to Investors. Valuator means at any time an entity approved by the Agent from time to time to provide valuation services in respect of the Investors’ Investment Accounts.

1.02 Governing Law. This Agreement is governed by, and is to be construed and interpreted in accordance with, the laws of the Province of Ontario and the laws of Canada applicable in the Province of Ontario. 1.03 Headings and Table of Contents. The division of this Agreement into sections, subsections, paragraphs, subparagraphs, clauses and schedules, the insertion of headings and the provision of a table of contents are for convenience of reference only and are not to affect the construction or interpretation of this Agreement. 1.04 Number and Gender. Unless otherwise specified, words importing the singular include the plural and vice versa and words importing gender include all genders. 1.05 Severability. If any provision of this Agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, the illegality, invalidity or unenforceability of that provision will not affect the legality, validity or enforceability of the remaining provisions of this Agreement.

SECTION 2 - AGENT 2.01 Appointment of Agent, etc. Each Investor irrevocably appoints and authorizes the Agent to take all action as an agent on its behalf and to exercise all powers and rights and to perform all duties and to enable Investors to invest money in accordance with the terms of this Agreement and the Investment Program Agreements together with all powers reasonably incidental thereto. In addition to the foregoing, each Investor agrees that CHUMS and LAS may enter into such agreements and arrangements and do all such things, whether as principal or agent, as may be necessary or desirable to facilitate payments for investments, maintenance of investments in respect of Investment Mandates and withdrawals from Investment Accounts. 2.02 Investment Program Committee. Each Investor authorizes the Agent to appoint from time to time an Investment Program Committee and, subject to any provision in this Agreement, to delegate to the Investment Program Committee any or all of the powers, rights and responsibilities of the Agent for the Investment Program under this Agreement. Subject to Sections 2.03 and 2.04, CHUMS and LAS shall each appoint an equal number of members. Each member must be a senior officer who is employed by an Ontario municipality, college, hospital, school board or university or another person agreed to by each of CHUMS and LAS. Page 3

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2.03 Resignation of Agent. If either CHUMS or LAS becomes unwilling to continue to participate as Agent, the remaining entity shall continue as Agent and shall be responsible for the appointment of all of the members of the Investment Program Committee. The Agent may resign as agent at any time by giving at least 30 days prior written notice to each Investor specifying the date on which the resignation is to be effective and by giving notice in accordance with Section 5.08 to wind-up the Investment Program. 2.04

Automatic Termination of CHUMS or LAS as Agent. If: (a)

CHUMS or LAS (1)

becomes unable, or admits, in writing, its inability to pay its debts generally as they become due,

(2)

makes a general assignment for the benefit of creditors,

(3)

files a notice of intention, voluntary petition in bankruptcy or a petition seeking liquidation, reorganization or an arrangement with creditors to take advantage of any insolvency or other law, or

(4)

takes any action for the purpose of effecting any of the foregoing; or

(b)

any proceedings (other than proceedings which either CHUMS or LAS demonstrates to the satisfaction of the other to be frivolous or vexatious) are instituted by or against CHUMS or LAS seeking to adjudicate it as bankrupt or insolvent or seeking liquidation, winding-up, reorganization, arrangement, adjustment, protection, relief or composition of it or its debts under any law relating to bankruptcy, insolvency, reorganization or relief of debtors, or applying for, consenting to or seeking the entry of an order for relief by, the appointment of a receiver, receiver and manager, receiver-manager, liquidator, sequestrator, custodian, trustee or similar agent or official for all or a substantial or significant part of its assets; or

(c)

any secured creditor, encumbrancer or lienor or any receiver, receiver and manager, receivermanager, liquidator, sequestrator, custodian, trustee or similar agent or official appointed by or acting for any secured creditor, encumbrancer or lienor takes possession of, or forecloses or retains, or sells or otherwise disposes of, or otherwise proceeds to enforce security over, all or a substantial or significant part of the assets of CHUMS or LAS or gives notice of its intention to do any of the foregoing;

that party shall on the happening of such event be automatically terminated as Agent and no notice or other action shall be required on the part of CHUMS, LAS or any Investor to effect the termination of that party as Agent. If either CHUMS or LAS is terminated as Agent under this Section 2.04, the remaining entity shall remain the Agent and shall be responsible for the appointment of all the members of the Investment Program Committee.

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2.05 Successors. The Agent may appoint a successor agent. When the successor agent accepts the appointment as Agent, the successor agent shall succeed to and become vested with all the rights, powers and responsibilities of the resigning agent, and the resigning agent shall be discharged from its responsibilities and obligations under this Agreement. After any resigning agent’s resignation as Agent, this Agreement shall continue in effect for its benefit and for the benefit of the Investors in respect of any actions taken or omitted to be taken by the resigning agent while it was acting as the Agent. 2.06 Termination of Agreement. The Agent may terminate an Investor’s right to request that investments be made and the right to maintain investments in accordance with an Investment Mandate by giving the Investor at least 30 days prior written notice of the termination date. As of the termination date, (a) the Investor receiving the notice may make no further investment requests and must promptly withdraw (in accordance with Section 5.05 and Schedule C and any other provisions from time to time relating to withdrawal of funds) all funds which it is entitled to withdraw and (b) the Investor is no longer an Investor for the purpose of this Agreement. The termination of an Investor as an Investor shall, as of the date of termination and subject to Section 2.07, terminate this Agreement between the Agent and the Investor. Such termination will not affect the Agreement as between the Agent and the remaining Investors. 2.07 Obligations survive. All obligations (whether contingent or matured, absolute or not) existing immediately before an Investor ceases to be an Investor under Section 3.03 or a termination under Section 2.06 shall survive such withdrawal or termination. 2.08 No rights to assets. None of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper or Investment Counsel shall have any beneficial or personal right, title or interest in or to the assets in any Investment Account, other than as specifically set out in an Investment Program Agreement or in the Investment Mandate Schedules.

SECTION 3 - INVESTORS 3.01 Becoming an Investor. An Eligible Investor is an Investor in respect of the Investment Program when: (a)

The person or persons authorized to execute this Agreement on behalf of the Eligible Investor has duly executed a counterpart to this Agreement;

(b)

The person or persons authorized to execute this Agreement on behalf of the Eligible Investor has completed all of the other necessary documents required by the Agent to become an Investor including, without limitation, (1)

an information sheet on the Eligible Investor,

(2)

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actions have been taken by the Eligible Investor to authorize such persons to give investment, withdrawal or transfer instructions, (3)

(c)

3.02

a pre-authorized debit authorization letter from the Eligible Investor to its financial institutions and others; and

The Recordkeeper has notified the Eligible Investor that it is an Investor and of its account number(s) and authorization code(s).

No obligation to invest. An Investor has no obligation to invest in any Investment Mandate.

3.03 Ceasing to be an Investor. At any time at which an Investor has no investments or funds in its Investment Account(s) and has given no investment instructions it may, by notice to the Agent, cease to be an Investor. 3.04 that,

Representations and Warranties of Investor. Each Investor represents and warrants to the Agent

(a)

the Investor has taken all actions necessary to authorize it to enter into this Agreement,

(b)

the Investor is authorized to make investments in accordance with any of the Investment Mandates which it has designated to either the Agent or the Recordkeeper as being Investment Mandates which it is authorized to invest, and any money which the Investor designates to be invested in an Investment Mandate is money which may be so invested in that Investment Mandate, and

(c)

the Investor has adopted a statement of its investment policies and goals in accordance with the applicable legislation and such policies and goals permit the Investor to invest in all investments which are eligible investments for municipalities under the Municipal Act.

The Investor shall be deemed to have repeated the representation and warranty in Section 3.04(a), (b) and (c) each time it issues investment instructions relating to any Investment Mandate. The Agent shall have no obligation to make any inquiry to confirm the truth or accuracy of any representation or warranty. The Agent shall not be liable for any loss or damages suffered by the Investor or any other person claiming through the Investor or any other Investor as a result of any act, including without limitation, the execution of this Agreement by a person purporting to have authority to act on the Investor’s behalf. 3.05 Limitation on liability. The Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper and the Investment Counsel may, in their discretion, honour instructions purporting to be issued by an Investor given by telephone, facsimile or other electronic transmission, without the necessity of any verification or enquiry. None of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper or the Investment Counsel shall incur any liability to an Investor by reason of acting or not acting on or any error in such instructions, and the Investor shall indemnify and hold harmless each of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper and the Investment Counsel from any loss, cost, damage, or expense that any of them may suffer or incur by relying on such instructions. Page 6

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3.06 Addition of parties to this Agreement. Eligible Investors may be added as parties to this Agreement from time to time after the date of this Agreement. Each of the Agent and the Investor agrees that this Agreement is binding on it regardless of when it became a party to this Agreement and the addition of other Eligible Investors as parties to this Agreement. Upon becoming an Investor, the Investor shall become a party to and shall be bound by this Agreement as if it had been an original party to this Agreement. 3.07 List of Investors and Investor information. The Agent will keep an up-to-date list of the names of Investors and may make the list available to Eligible Investors and other persons. The Agent shall ensure, to the best of its ability, the confidentiality of all other information pertaining to an Investor and the Investor’s investments through the Investment Program whether the Investor continues to be an Investor or the Investor has ceased to be an Investor. This does not apply to information which is otherwise available to the public or to information which the Agent is required by law to disclose.

SECTION 4 - THE CUSTODIAN, PAYMENT SERVICER, VALUATOR, RECORDKEEPER AND INVESTMENT COUNSEL 4.01 Authority. Each Investor authorizes the Agent to enter into Investment Program Agreements, from time to time, as agent of the Investor. 4.02 Custodian. The Agent will not enter into an Investment Program Agreement with a Custodian unless at the time of entering into the Investment Program Agreement the Custodian is a Canadian chartered Schedule I bank or trust company registered under the laws of Ontario. 4.03 Payment Servicer. The Agent will not enter into an Investment Program Agreement with a Payment Servicer unless the Payment Servicer is a Canadian chartered Schedule I bank or other regulated Canadian financial institution. 4.04 Valuator. The Agent will not enter into an Investment Program Agreement with a Valuator unless the Valuator has satisfied the Agent of the ability of the Valuator to provide and maintain accurate valuation services for the Investment Accounts. 4.05 Recordkeeper. The Agent will not enter into an Investment Program Agreement with a Recordkeeper unless the Recordkeeper has satisfied the Agent of the ability of the Recordkeeper to provide and maintain accurate recordkeeping and instruction services. 4.06

Investment Counsel.

(a) Registration. The Agent will not enter into an Investment Program Agreement with an Investment Counsel unless the Investment Program Agreement requires the Investment Counsel to maintain at all times its status in Ontario as a registered portfolio manager while it is Investment Counsel for the Investment Program. (b) Insurance. The Agent will not enter into an Investment Program Agreement with any Investment Counsel unless the Investment Program Agreement requires the Investment Counsel to maintain, in full force Page 7

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and effect, bonding or insurance in such amounts and of such types as are required from time to time by appropriate regulatory authorities.

SECTION 5 - THE INVESTMENT MANDATES 5.01 Investment Mandates. The Investor agrees with the Agent and all other Investors that each Investment Mandate is an aggregation of assets. At any time, each Investor who has made investments in accordance with a specific Investment Mandate has at that time, subject to Section 5.07, a percentage ownership interest in all investments made in accordance with that Investment Mandate at that time proportional to the amount of investments made in accordance with that Investment Mandate by the Investor at that time. Each Investor agrees that investments made in accordance with an Investment Mandate will be valued as set out in the Investment Mandate Schedule. Subject to the payment of any reasonable fees imposed by the Agent, an Investor has the right to require distribution of specific investments within its Investment Account. 5.02 Investment guideline. The investment guideline of an Investment Mandate will be set out in the Investment Mandate Schedule for that Investment Mandate. The policy may be subject to further restrictions approved from time to time by the Agent. A copy of the investment guideline, as amended from time to time, will be made available to the Investors. Any agreement with the Investment Counsel will permit Investment Counsel to make investments based only on the investment guideline. None of the Agent, the Custodian, the Payment Servicer, the Valuator or the Recordkeeper is responsible for investment decisions. 5.03 Fees and expenses. For each Investment Mandate, the Agent shall establish and disclose in the Investment Mandate Schedule for that Investment Mandate, the maximum aggregate fees and expenses payable, out of the investments made in accordance with that Investment Mandate, to the Custodian, the Payment Servicer, the Valuator, the Recordkeeper, the Investment Counsel and the Agent. The Agent may change the maximum aggregate fees and expenses stated in an Investment Mandate Schedule upon providing such prior notice to all Investors as is set out in the Investment Mandate Schedule. 5.04 Amendments. The Agent may from time to time, upon providing 30 days prior written notice to all Investors, amend the Agreement by adding schedules and amend, delete, supplement, restate, renew and replace schedules to this Agreement. 5.05 Investment and withdrawal of funds. Each Investor shall abide by the procedures for issuing investment, withdrawal and transfer instructions set out in the applicable Investment Mandate and in Schedule C. Before an Investor provides investment instructions and arranges for any transfer from its account at its financial institution to the Agent or the Custodian, the Investor shall ensure that sufficient funds are then available to cover the amount of such investment. 5.06 Income on investments. Subject to Section 5.07, at any time each Investor has a percentage ownership interest in the income on all investments made in accordance with an Investment Mandate proportional to the Investor’s percentage ownership interest in the aggregate investments made in accordance with an Investment Mandate at that time. Income on investments will be automatically re-invested in accordance with an Investment Mandate on the same basis as investments. Page 8

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5.07

Default in payment. If an Investor requests that an investment be made and (a)

there are insufficient funds in the Investor’s account at its financial institution to pay when due for the investment placed by the Investor through the Investment Program, or

(b)

the Investor’s financial institution is insolvent or for any other reason the Investor provides no or insufficient funds to pay when due for the investment placed by the Investor through the Investment Program,

then the Investor, with respect to that investment, has no interest in the Investment Program or in any Investment Mandate or income relating thereto or proceeds thereof. The Investor agrees to indemnify the Agent, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper and the Investment Counsel, and to hold the Agent, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper and the Investment Counsel harmless from all losses and expenses (including interest, charges and any loss in value of the investment) incurred by the Agent, on its own account or on behalf of the Investor, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper or the Investment Counsel resulting from default or delay in payment. The Agent may assign its rights under this indemnity to any person. In addition, the Investor agrees to pay the Agent a fee in an amount set by the Agent from time to time as a fee payable in respect of any delay or default in payment for an investment whether as a result of Section 5.07(a) or Section 5.07(b). The Agent may authorize the debiting of the credit balance in an Investor’s Investment Account and apply the amounts so debited toward the payment of amounts (whether absolute, contingent, matured or not) payable by the Investor under this Section 5.07. 5.08 Wind-up of an Investment Mandate by Agent. The Agent may, on at least 30 days prior written notice to all Investors, announce that it intends to discontinue an Investment Mandate, discontinue an Investment Mandate on the date set out in the notice. The Agent shall within five days of the date of discontinuance distribute the proceeds of the sale of the investments made in accordance with the Investment Mandate to those Investors with investments in the Investment Mandate to the extent of each Investor’s percentage ownership interest at the time of discontinuance of the Investment Mandate. SECTION 6 - GENERAL 6.01

Notice.

(a) Address for notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be delivered or sent by registered mail, postage prepaid or facsimile (with follow-up mailed copy unless otherwise specified in this Agreement or in an Investment Mandate Schedule) to the addresses or facsimile numbers set out in the information sheets in respect of each Investor kept by the Agent and in the case of the Agent to: One Investment Program c/o LAS 200 University Ave., Suite 801 Toronto, ON M5H 3C6 Attention: President, LAS Facsimile: (416) 971-6191 Page 9

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Changes to the addresses and facsimile numbers may be made in the manner set out in this Section 6.01. (b) Effective date. Any such notice or other communication shall be deemed to have been given and received, if delivered, on the day of delivery (or, if the day is not a Banking Day, on the next following Banking Day) or, if mailed, on the second Banking Day following the day in which it is mailed. If a strike or lockout of postal employees is in effect or generally known to be impending on the date of mailing, any such notice or other communication shall be delivered and not sent by mail. If sent by facsimile before 5:00 p.m. Toronto, Ontario time on a Banking Day, the notice or other communication shall be deemed to have been received on that day, and if sent after 5:00 p.m. Toronto, Ontario time on a Banking Day, it shall be deemed to have been received on the Banking Day next following the date of transmission. 6.02 No partnership or deemed agency. The execution of this Agreement and the other arrangements with respect to the Investment Program are not intended to create and shall not be treated as having created a general or limited partnership, joint venture, corporation, joint stock company, investment trust or mutual fund, nor shall: (a)

the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper nor Investment Counsel, or their respective agents and employees, except as provided in this Agreement, or

(b)

any other Investor,

under any circumstances be deemed the agent or representative of, or have the right to enter into any contract or commitment on behalf of, an Investor. 6.03 No fiduciary duties. The Agent shall not by reason of this Agreement or any of the discussions leading to or in connection with this Agreement have a fiduciary or trust relationship with the Investors, or any other person, or any other obligation other than as specifically stated in this Agreement. 6.04 No assignment. No party may dispose of the whole or any part of its rights or obligations under this Agreement without the express written consent of the Agent except as may otherwise be provided for in this Agreement. 6.05 Further action. Each party shall at all times promptly execute and deliver and cause to be executed and delivered such documents and take and cause to be taken such action as may be necessary or appropriate to give effect to the provisions of this Agreement. 6.06 Benefit. This Agreement shall enure to the benefit of and be binding upon each party and their respective successors and permitted assigns. 6.07 Attornment. Each party irrevocably attorns and submits to the non-exclusive jurisdiction of the courts of the Province of Ontario. 6.08 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement. Page 10

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The parties have executed this Agreement.

CHUMS FINANCING CORPORATION

BY: Daniel Cowin, Executive Vice-President

LOCAL AUTHORITY SERVICES

BY: Nancy Plumridge, President

COUNTERPART OF THE AMENDED AND RESTATED AGENCY AGREEMENT DATED AS OF MARCH 1, 2010 BETWEEN CHUMS FINANCING CORPORATION AND LOCAL AUTHORITY SERVICES

AND ELIGIBLE INVESTORS (AS DEFINED IN THE AGREEMENT)

BY (SIGNATURE):

PRINT NAME:

PRINT TITLE:

ORGANIZATION:

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SCHEDULE A MONEY MARKET MANDATE 1.

Definitions. In this schedule

(a)

Agreement means the amended and restated agency agreement dated as of March 1, 2010 between CHUMS Financing Corporation, Local Authority Services Limited and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and

(b)

Bank Account means the bank account at the Investor’s financial institution authorized by the Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the Money Market Mandate.

All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.

Objective. The principal objective of the Money Market Mandate is to provide Investors with investments in highly-rated money market instruments permitted under the Municipal Act.

Permissible Securities for Investments. Funds invested in accordance with the Money Market Mandate will only be invested in those securities which are permitted under the Municipal Act and the regulations made under that Act.

Valuation. Valuations of the investments made in accordance with the Money Market Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Money Market Mandate.

Time of Valuation. The value of the investments made in accordance with the Money Market Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4.

Minimum Investment. The minimum investment amount is $5,000.

Minimum Withdrawal. The minimum amount for each withdrawal is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the withdrawal is being made including any accrued earnings.

Minimum Transfer. The minimum amount for each transfer is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the transfer is being made including any accrued earnings.

Earnings Allocation and Distribution. Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Money Market Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account effective on the last calendar day of each month. Income credited to an Investor’s

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Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. If the Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.

Fees and Expenses.

(a)

Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the Money Market Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.19 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the Money Market Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution.

(b)

Changes to Fees. The Agent may change the maximum aggregate fees and expenses payable to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date of such change to all Investors.

Reporting. Each Investor investing in accordance with the Money Market Mandate will:

(a)

have access to details of each transaction initiated by the Investor before 4:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on the following Banking Day;

(b)

have access to a monthly history statement for that Investor’s Investment Account through the Agent’s Website, or by such other means as the Agent may choose, within five Banking Days following the last Banking Day for the month to which the statement applies, showing the Investor’s opening and closing positions, all transactions made by the Investor during the month and any earnings credited to it for that month; and

(c)

receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Money Market Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors.

Making an Investment.

(a)

Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C.

(b)

Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Money Market Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Money Market Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Money Market Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

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Making a Withdrawal.

(a)

Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C.

(b)

Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Money Market Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Money Market Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

(c)

Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds.

Making a Transfer to Another Investment Mandate of the Investor.

(a)

Instructions Irrevocable. Instructions made by the Investor for transfers to another Investment Mandate are irrevocable and must be issued by the Investor in accordance with the procedures set out in Schedule C.

(b)

Transfers to Another Investment Mandate. If the Investor has issued instructions to transfer funds from investment in the Money Market Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Investment Mandate Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s).

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SCHEDULE B BOND MANDATE 1.

Definitions. In this schedule

(a)

(b)

All other capitalized terms used in this Schedule have the meanings given to them in the Agreement.

Objective. The principal objective of the Bond Mandate is to provide Investors with investments in highly-rated fixed income and money market securities permitted under the Municipal Act with maturities generally less than or equal to five years.

Permissible Securities for Investments. Funds invested in accordance with the Bond Mandate will only be invested in those securities which are permitted under the Municipal Act and the regulations made under that Act.

Valuation. Valuations of the investments made in accordance with the Bond Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Bond Mandate.

Time of Valuation. The value of investments made in accordance with the Bond Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4.

Minimum Investment. The minimum investment amount is $5,000.

Earnings Allocation and Distribution. Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Bond Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account

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effective on the last calendar day of each month. Income credited to an Investor’s Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. If the Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.

Fees and Expenses.

(a)

Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the Bond Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.4 of one percent, on an annual basis, of the daily balance of the investment made in accordance with the Bond Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution.

(b)

Reporting. Each Investor investing in accordance with the Bond Mandate will:

(a)

(b)

(c)

receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Bond Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors.

Making an Investment.

(a)

Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C.

(b)

Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Bond Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Bond Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Bond Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

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Making a Withdrawal.

(a)

Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C.

(b)

Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Bond Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Bond Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

(c)

Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds.

Making a Transfer to Another Investment Mandate of the Investor.

(a)

(b)

Transfers to Another Investment Mandate. If the Investor has issued instructions to transfer funds from investment in the Bond Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Investment Mandate Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s).

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SCHEDULE C ISSUING INVESTMENT, WITHDRAWAL AND TRANSFER INSTRUCTIONS TO THE RECORDKEEPER 1.

Instructions. An investor may issue investment, withdrawal and transfer instructions:

(a)

by fax to the Recordkeeper between the hours of 8:00 a.m. (Toronto time) and 4:00 p.m. (Toronto time), or

(b)

by such other means as the Agent may prescribe from time to time.

Instructions to Recordkeeper. All investment, withdrawal and transfer instructions issued by an Investor to the Recordkeeper under Section 1 (a) or (b) are irrevocable and the Investor shall be responsible for the accuracy of any instructions issued. All investment instructions issued to the Recordkeeper under Section 1(a) will be kept on file by the Recordkeeper.

Execution by Recordkeeper. Fax instructions issued to the Recordkeeper will be executed without prior confirmation by the Recordkeeper and the Investor accepts responsibility for all fax instructions which purport to have been given by the Investor whether or not such instructions were authorized. The Recordkeeper will not execute a transaction which does not include all the Investor Information (as defined below) and transaction information contained in Schedule 7.

Instructions to Payment Servicer. All fax instructions from Investors received by the Recordkeeper involving investments or withdrawals will be communicated by the Recordkeeper to the Payment Servicer for proper execution as may be required by the Payment Servicer in order to transfer the funds in accordance with the investment or withdrawal instructions of the Investors.

Procedure for Issuing Instructions to Recordkeeper. All fax instructions issued to the Recordkeeper, must include the following investor information:

(a)

the name of the individual issuing the fax instructions as registered by the Investor and accepted by the Agent;

(b)

the name of the Investor’s organization as registered by the Investor and approved by the Agent; and

(c)

the signature(s) of the authorized municipal officer(s) corresponding to the Investor’s signature card as registered by the Investor. Failure by the representative of the Investor to provide via fax the Recordkeeper with the correct Investor Information will render any instructions given to the Recordkeeper by the representative of the Investor null and void. Investment instruction forms may be made available by the Agent on the Agent’s website or by contacting the Agent.

Transaction Information. Where the Investor Information provided by the representative of the Investor to the Recordkeeper has been verified by the Recordkeeper as being correct, the Recordkeeper will identify from the fax, the type of transaction (i.e. “an investment” or “a withdrawal” or “a transfer to another Fund”). If the fax instructions are for:

(a)

an investment, the Recordkeeper will require the following information to be provided:

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(b)

(c)

(i)

the dollar amount of the investment;

(ii)

the investment account name into which the investment will be made; and

(iii)

banking information.

a withdrawal, the Recordkeeper will require the following information to be provided: (i)

the dollar amount of the withdrawal or “ALL” if the instruction pertains to all monies belonging to the Investor in the Investment Program including any accrued earnings; and

(ii)

the Investment Mandate from which the withdrawal is to be made.

a transfer to another Investment Mandate by the same Investor, the Recordkeeper will require the following information to be provided: (i)

the dollar amount of the transfer or “ALL” if the instruction pertains to all monies belonging to the Investor in the Investment Program including any accrued earnings;

(ii)

the Investment Mandate from which the transfer is to be made; and

(iii)

the Investment Mandate to which the transfer will be made.

Deemed Receipt by Recordkeeper. Instructions issued by an Investor to the Recordkeeper shall be deemed to have been received by the Recordkeeper as soon as the Investor issuing the instructions has provided the Recordkeeper with all of the information set out in Section 6 above and they are brought to the attention of the officers of the Recordkeeper to whom they are addressed.

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Schedule C – ISSUING INVESTMENT, WITHDRAWL AND TRANSFER INSTRUCTION TO THE RECORDKEEPER Amended March 1, 2010

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SCHEDULE D UNIVERSE CORPORATE BOND (UCB) MANDATE 1.

Definitions. In this schedule

(a)

(b)

All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.

Objective. To seek to provide competitive rates of return by investing in a diversified, conservatively managed portfolio of bonds, debentures, promissory notes or other evidences of indebtedness of corporations, governments or agencies thereof or supranational organizations or agencies thereof, as permitted by applicable regulation from time to time.

Permissible Securities for Investments. Funds invested in accordance with the UCB Mandate will only be invested in securities that are permitted under the Municipal Act and the regulations made under that Act.

Valuation. Valuations of the investments made in accordance with the UCB Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the UCB Mandate.

Time of Valuation. The value of investments made in accordance with the UCB Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4.

Minimum Investment. The minimum investment amount is $5,000.

Earnings Allocation and Distribution. Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the UCB Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account

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Fees and Expenses.

(a)

Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the UCB Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed .45 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the UCB Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution.

(b)

Reporting. Each Investor investing in accordance with the UCB Mandate will:

(a)

(b)

(c)

receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the UBC Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors.

Making an Investment.

(a)

Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C.

(b)

Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the UCB Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the UCB Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the UCB Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

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Making a Withdrawal.

(a)

Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C.

(b)

Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the UCB Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the UCB Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

(c)

Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide ten Banking Days notice to withdraw funds.

Making a Transfer to Another Investment Mandate of the Investor.

(a)

(b)

Transfers to Another Investment Mandate. If the Investor has issued instructions to transfer funds from investment in the UCB Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Fund Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s).

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SCHEDULE E EQUITY MANDATE 1.

Definitions. In this schedule

(a)

(b)

All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.

Objective. To seek to provide superior long-term investment returns through capital growth and dividend yield by investing in a diversified, conservatively managed portfolio of equity securities issued by corporations, as permitted by applicable regulation from time to time.

Permissible Securities for Investments. Funds invested in accordance with the Equity Mandate will be invested only in those securities which are permitted under the Municipal Act and the regulations made under that Act.

Valuation. Valuations of the investments made in accordance with the Equity Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Equity Mandate.

Time of Valuation. The value of investments made in accordance with the Equity Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4.

Minimum Investment. The minimum investment amount is $5,000.

Earnings Allocation and Distribution. Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Equity Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with the Equity Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account effective on the last calendar day of each month. Income credited to an Investor’s

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Fees and Expenses.

(a)

Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the Equity Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.6 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the Equity Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution.

(b)

Reporting. Each Investor investing in accordance with the Equity Mandate will:

(a)

(b)

(c)

receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Equity Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors.

Making an Investment.

(a)

Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C.

(b)

Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Equity Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with to the Equity Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Equity Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

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Making a Withdrawal.

(a)

Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C.

(b)

Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Equity Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Equity Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

(c)

Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide ten Banking Days notice to withdraw funds.

Making a Transfer to Another Investment Mandate of the Investor.

(a)

(b)

Transfers to Another Investment Mandate. If the Investor has issued instructions to transfer funds from investment in accordance with the Equity Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Equity Mandate Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s).

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SCHEDULE F HIGH INTEREST SAVINGS ACCOUNT (HISA) MANDATE 1.

Definitions. In this schedule

(a)

Agreement means the amended and restated agency agreement dated as of March 1, 2010 between CHUMS Financing Corporation, Local Authority Services and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and

(b)

(c)

Payment Servicer means an entity approved by the Agent to facilitate the transfer of assets of an Investor between an Investor’s financial institution and an Investor’s HISA Account;

(c)

Recordkeeper means an entity approved by the Agent to provide recordkeeping services in respect of the Investment Program including receiving and implementing Investor instructions, and keeping records of Investor holdings.

All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.

Objective. To seek to provide a competitive rate of return through a high interest savings account offered through a Schedule I bank in conjunction with the One Investment Program.

Permissible Securities for Investments. Funds invested in accordance with the HISA Mandate will only be invested in securities that are permitted under the Municipal Act and the regulations made under that Act.

Valuation. Valuations of the investments made in accordance with the HISA Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the HISA Mandate.

Time of Valuation. The value of investments made in accordance with the HISA Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine in accordance with the valuation principles set out in paragraph 4.

Minimum Investment. The minimum investment amount is $5,000.

Earnings Allocation and Distribution.

(a)

Subject to Section 5.07 of the Agreement, interest on an investment made by an Investor accrues beginning on and including the day on which the Investor’s investment is first invested in accordance with the HISA Mandate and ending on and including the day immediately preceding the day on which the investor’s request for withdrawal is processed. The calculation of accrued

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interest earned on the investments made in accordance with this Mandate and of each Investor’s proportional interest in such interest earned will take place after the close of business on the last Banking Day of each month, and interest will be credited to each Investor’s Investment Account on the third business day following the end of each month. Income credited to an Investor’s Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. (b)

Interest will not be paid on any single investment of greater than $25,000,000 if that investment is not retained in the HISA account for at least 30 days.

Fees and Expenses.

(a)

Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the HISA Mandate to the Payment Servicer, Recordkeeper, and Agent will not exceed .10 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the HISA Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Payment Servicer, Recordkeeper, or Agent. The fees and expenses referred to in this Section 9(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution.

(b)

Changes to Fees. The Agent may change the maximum aggregate fees and expenses payable to the Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date of such change to all Investors.

Reporting. Each Investor investing in accordance with the HISA Mandate will:

(a)

have access to details of each transaction initiated by the Investor before 12:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on/before the third Banking Day following the transaction;

(b)

have access to a monthly history statement for that Investor’s Investment Account through the Agent’s website, or by such other means as the Agent may choose, within five Banking Days following the last Banking Day for the month to which the statement applies, showing the Investor’s opening and closing positions, all transactions made by the Investor during the month and any interest earned credited to it for that month; and

(c)

have access to a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the HISA Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors.

Making an Investment.

(a)

Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Sections 14 through 20, below.

(b)

Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the HISA Mandate on the third Banking Day immediately following the day on which instructions were issued by the Investor. Where investment instructions are issued by the Investor and received by the Recordkeeper after 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor

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from the Investor’s Bank Account to be invested in accordance with the HISA Mandate on the fourth Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the HISA Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. 12.

Making a Withdrawal.

(a)

Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Sections 14 through 20, below.

(b)

Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the HISA Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. Where investment instructions are issued by the Investor and received by the Recordkeeper after 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the HISA Mandate to be credited to the Investor’s Bank Account on the third Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer.

(c)

Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds.

Issuing Investment and Withdrawal Instructions to the Recordkeeper. With respect to this Mandate, Schedule C to the Agreement does not apply and is replaced with Sections 14-20, below.

Instructions. An investor may issue investment and withdrawal instructions:

(a)

to the Recordkeeper between the hours of 8:00 a.m. (Toronto time) and 4:00 p.m. (Toronto time), or

(b)

by such other means as the Agent may prescribe from time to time.

Instructions to Recordkeeper. All investment and withdrawal instructions issued by an Investor to the Recordkeeper under Section 14 (a) or (b) are irrevocable and the Investor shall be responsible for the accuracy of any instructions issued. All investment instructions issued to the Recordkeeper will be kept on file by the Recordkeeper.

Execution by Recordkeeper. instructions issued to the Recordkeeper will be executed without prior confirmation by the Recordkeeper and the Investor accepts responsibility for instructions which purport to have been given by the Investor whether or not such instructions were authorized. The Recordkeeper will not execute a transaction which does not include all the Investor Information, as defined below.

Instructions to Payment Servicer. All instructions from Investors received by the Recordkeeper involving investments or withdrawals will be communicated by the Recordkeeper to the Payment Servicer for proper execution in order to transfer the funds in accordance with the investment or withdrawal instructions of the Investors.

Procedure for Issuing Instructions to Recordkeeper. All instructions issued to the Recordkeeper, must include the following investor information:

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(a)

the name of the individual issuing the instructions as registered by the Investor and accepted by the Agent;

(b)

the name of the Investor’s organization as registered by the Investor and approved by the Agent; and

(c)

the signature(s) or email address of the authorized municipal officer(s) corresponding to the Investor’s signature card, or email authorization form, as registered by the Investor. Failure by the representative of the Investor to provide the Recordkeeper with the correct Investor Information will render any instructions given to the Recordkeeper by the representative of the Investor null and void. Investment instruction forms may be made available by the Agent on the Agent’s website or by contacting the Agent.

Transaction Information. Where the Investor Information provided by the representative of the Investor to the Recordkeeper has been verified by the Recordkeeper as being correct, the Recordkeeper will identify the type of transaction (i.e. “an investment” or “a withdrawal”). If the instructions are for:

(a)

an investment, the Recordkeeper will require the following information to be provided:

(b)

(i)

the dollar amount of the investment;

(ii)

the investment account name into which the investment will be made; and

(iii)

banking information.

a withdrawal, the Recordkeeper will require the following information to be provided: (i)

the dollar amount of the withdrawal

Deemed Receipt by Recordkeeper. Instructions issued by an Investor to the Recordkeeper shall be deemed to have been received by the Recordkeeper as soon as the Investor issuing the instructions has provided the Recordkeeper with all of the information set out in Section 19 above and they are confirmed to be received by the Recordkeeper.

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AGENDA ITEM #i)

Report 2016-022

To:

Recommend Report Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Interim Administrator, Fairmount Home

Date of meeting:

March 16, 2016

Re: Fairmount Home – 2016 - 2019 Long-Term Care Home Service Accountability Agreement (L-SAA) Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home – 20162019 Long-Term Care Home Service Accountability Agreement report for information; And Further That the Council of the County of Frontenac direct the Clerk to sign the 2016-2019 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act. Background The Long-Term Care Home Service Accountability Agreement (L-SAA) is the service accountability agreement between a long-term care home licensee and the Local Health Integration Network (LHIN) and is required by the Local Health Systems Integration Act (LHSIA). It assists the LHIN in fulfilling its obligations to the Ministry of Health and LongTerm Care (MOHLTC), the Province and the taxpayers in respect of funding as well as its obligations under LHSIA to plan, fund and integrate the local health system. The current L-SAA expires March 31, 2016. Comment The 2016-2019 L-SAA was developed through consultation between the LHINs, sector associations and the MOHLTC. The sector associations included Ontario Long-Term Care Association (OLTCA), Ontario Association of Non-Profit Homes and Services for Seniors (OANHSS), Association of Municipalities of Ontario (AMO) and Health Quality Ontario (HQO). The main differences between the current and 2016-2019 L-SAA are as follows: •

Aligns with current service accountability agreement (SAA) standards: corrects minor errors in references, uses defined terms, conformance and formatting

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•

Brings SAA up to date: aligns with current law, policy and LHIN obligations under the Ministry LHIN Accountability Agreement

•

Updates schedules: all schedules were updated o Schedule A – Description of Home and Services – simplified form for population of data directly from the Long-Term Care Homes Accountability Planning Submission (LAPS) o Schedule B – Additional Terms and Conditions Applicable to the Funding Model – construction funding subsidy section updated to ensure the language and scope is consistent with current practice and the enhanced LTC renewal strategy o Schedule C – Reporting Requirements – removed reference to Performance Reporting, included Quality Improvement Plan Reporting and updated reporting due dates o Schedule D – Performance – indicators were updated and targets for both Financial Indicators were adjusted to include performance standards. The LHIN-specific Performance Obligations removed French Language Services (FLS) and added In-Home BSO (Behavioral Supports Ontario) Liaison, Achievement of Provincial Health Quality Ontario (HQO) Targets and In-Home Palliative End-of-Life Care Liaison o Schedule E – Form of Compliance Declaration – updated for consistency with Multi-Sector Service Accountability Agreement (M-SAA)

•

Long-Term Care sector indicators: 2015-16 L-SAA indicator slate was carried over into the 2016-17 L-SAA Performance Schedule

Sustainability Implications The L-SAA aligns with the health systems priorities of the province, which are to keep people healthy, provide faster access to family health care and to provide the right care, at the right time in the right place. Financial Implications If the L-SAA is not signed, the LHIN will discontinue the flow of funds to Fairmount Home. Organizations, Departments and Individuals Consulted and/or Affected Staff Residents Volunteers Local Health Integration Network Ministry of Health and Long-Term Care

2016-022 Fairmount Home - Long-Term Care Home Service Accountability Agreement March 16, 2016

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Report 2016-030 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Date of meeting:

March 16, 2016

Re: Office of the CAO - Administrative Office (Old House) – Space Review and Analysis Recommendation Resolved That the Council of the County of Frontenac accept the Administrative Office (Old House) – Space Review and Analysis Report; And Further select Option(s) _________ and direct the Chief Administrative Officer to prepare a more detailed analysis including costs for future consideration by Council. Background The Service Delivery and Organizational Review (SDOR) project completed by KPMG and approved by County Council in 2014, provided the following regarding the County administrative offices: “The physical work environment for the staff assigned to the Old House is not a professional office environment. Work stations are scattered throughout the various rooms of a residential house which results in a noisy and inefficient work environment.” As one of the last outstanding items identified in the SDOR, this report is intended to provide Council with a range of options moving forward. Comment The Old House was built in the early 1900’s as the residence of Colonel A.H. Fair. It was purchased by Frontenac County Council in 1965 for $78,000 along with 19.03 acres of surrounding land. An additional $1,200,000 was also approved by Council to build accommodation for 100 residents.

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Any consideration of this issue should be in the context of the following principles: • • • •

Fiscal and financial sustainability Improved accessibility for all Improved security and confidentiality Improved functionality – use Lean principles to improve efficiency and reduce waste

• Including the issue noted in the SDOR, the administration offices have 13 issues that have been identified:

Accessibility a. Accessible washrooms are located in the paramedic suite which would require use of the Fairmount Home elevator b. Accessible access to the second floor is via the Fairmount Home elevator c. Old door standards and turning radiuses do not meet current standards d. Only two main level accessible egresses (front door through the foyer and front door past the washroom.)
Noise a. Despite being partitioned into rooms, the open stairway and public spaces for kitchen, copying/faxing/mailing, and office supply storage area means that noise is transmitted throughout the building. This is particularly difficult for individuals working in public spaces on the first floor. b. Combined office space in small spaces means that confidential conversations are difficult.
Washrooms a. Only one small (unisex) washroom on the second floor and 2 (unisex) on the 1st floor (one is located in the Human Resources office). All do not meet current accessibility needs b. Lack of privacy. The main washrooms on the first and second floor are off public spaces that are used for offices. The washroom off the HR office is immediately adjacent to an office space.
Staff working in public spaces a. Public spaces are noisy and lack confidentiality.
Security a. Main Entrance reception is staffed by a single person in a separate space

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b. General public is free to walk into office space when receptionist is either busy, on break or on vacation leave 6. Shortage of meeting space a. The Bud Clayton Memorial Room is regularly booked and generates noise in the common area of the first floor before, during breaks and after meetings 7. Old House living room space (16’ x 24’) is under utilized a. When used it often conflicts with a meeting in the Bud Clayton Memorial Room 8. Climate control – HVAC a. Air conditioning was installed in 2014, but cooling is problematic in reception area and the Bud Clayton Memorial Room due to the large amount of glass. Also problematic in the winter heating season for the same reason. 9. Storage a. Sufficient paper archive space exists in the basement of Fairmount Home to handle current and medium to long term b. Old House storage in basement is not suitable for perishable goods or paper products c. Building generally lacks dedicated space for storage (e.g., banners, supplies, etc) 10. Current office assignments result in a lack of confidentiality/privacy 11. Wayfinding – anyone not familiar with the building has difficulty navigating their way through the building or finding individuals 12. Information Technology and Communications – Wi-Fi and cabling are difficult 13. The Old House and Fairmount Home are on the same septic system which is scheduled to undergo an evaluation in 2016. On the positive side the office is located in close proximity to the 401 and the City of Kingston which makes recruitment of staff and access to city services reasonable. Staff also note that parking, natural lighting and the new Auditorium as being positives.

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The Old House is approximately 16,300 sq.ft. broken down as follows: • • • • • • •

Basement 1st Floor 1st Floor Addition 1st Floor Foyer 2nd Floor 3rd Floor Attic (not usable)

4,000 sq.ft. 4,000 sq.ft. 900 sq.ft. 400 sq.ft. 4,000 sq.ft. 3,000 sq.ft.

Total

16,300 sq.ft.

(unfinished – low ceiling. Mechanical + storage) (office space and common area + stairs) (Bud Clayton Memorial Room + HR Offices) (Main Reception – linkage to Fairmount/FPS) (office space and common area + stairs) (vacant – mechanical and cabling)

Of the approximately 16,300 square feet, only the first and second floors (9,300 sq.ft.) are currently usable as office/meeting space. For the 22 people working in the space, that equals approximately 420 sq.ft. per person. A typical architectural standard for office space is 175 to 250 sq.ft. per person. Floor plans for the first and second floor are attached to the report, Schedule ‘A”. For the full 16,300 sq.ft. of heated space this represents approximately 740 sq.ft./per person. In short, the current building is not used efficiently and if restructured could house current (and likely future) needs including office spaces, meeting rooms and washrooms. Other issues for Council consideration: • • •

•

Although the building does not have a heritage designation, there is heritage sentiment The building is located in the City of Kingston. This has been an issue in the past for some members of Council. While the Administrative Offices house the County Administration and Planning and Economic Development, the direct administration of Fairmount and Frontenac Paramedic Services (FPS) are located in the Fairmount facility (main floor and FPS suite in the basement respectively) There may be financial advantages to moving FPS to leased space. This would have to be weighed against operational advantages of having senior staff located on the same site.

At the November 18, 2015 meeting of County Council, Report 2015-114 – Asset Condition Assessment was presented. The report provided a condition assessment for the Administration Offices as evaluated by the engineering firm of WSP Canada Inc. The overall condition of the building was rated as a “B”, with preventative maintenance requirements by 2020 estimated at $120,394 and an additional $92,220 by 2014.

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Options for Consideration: In order to “frame” the discussion, staff have provided eight options for Council consideration. They are as follows:

Option One Do Nothing

Option Two

Option Three

Option Four

Renovate for Washroom Accessibility

Renovate for Washroom Accessibility + Improved Reception

Renovate for Washroom Accessibility + Improved Reception + Improved Office Productivity

Option Six

Option Seven

Option Eight

Old House Conversion to New Use + Addition to Accommodate Accessibility and Productivity Needs

Old House Conversion to New Use + Move to New Site (Possibly Within County)

Old House De‐ commission + Move to New Site (Possibly Within County)

Option Five Move FPS Suite to another facility (leased) and move current second floor operations to current FPS space. Secure or re‐purpose current second floor. Renovate washroom on first floor.

Sustainability Implications While some issue remain, considerable progress has been made with the building envelope (windows) and HVAC (air conditioning). Further improvements could be achieved through several of the options.

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Financial Implications At this point there are no financial implications. Should Council provide direction for staff to investigate one or more options in greater detail a further report will be prepared and brought back for Council consideration. Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Thompson Construction Management Services Old House Staff

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Schedule ‘A’ – Old House Floor Plans First and Second Floors

County Administration, 2069 Battersea Road, Glenburnie, Ontario

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Report 2015-032 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 And Further That Council endorse the approval of the Johnston Point residential development, including Draft Conditions of Approval and Zoning By-law Amendment as attached to this report as Appendix B and Appendix C; Background At the County Council meeting held on January 20th, the following resolution was passed with respect to the Johnson Point development application in South Frontenac Township: RESOLVED THAT that the Council of the County of Frontenac direct staff to prepare a planning report for the Johnson Point vacant land condominium, County File #10CD-2014/002; AND FURTHER THAT Council direct staff to deliver a report for the February 17th, 2015 Council meeting in order for Council to provide the Ontario Municipal Board with its position on the Johnson Point development prior to the Hearing scheduled for April 4th, 2016; AND FURTHER THAT Council request the Township of South Frontenac to provide the County with the most recent plan that has been considered In

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Camera by Township Council so that County planning staff can comment on a plan that will likely be presented to the OMB; AND FURTHER THAT staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. Comment Fotenn Consulting has filed an application on behalf Magenta Waterfront Development Corporation for draft approval of a vacant land condominium on Loughborough Lake in the Township of South Frontenac. The project has been described as the Johnston Point development. Frontenac County deemed the application to be complete pursuant to the requirements of the Planning Act on June 24, 2014. The subject lands consist of 37 hectares (91 acres) of land located in parts of Lot 23 and 24, Concessions 6 and 7 of the Geographic Township of Loughborough, Township of South Frontenac. The property is located on North Shore Road between Pebble Lane and Emerald Lane and has water frontage on the north shore of Loughborough Lake (see map in Appendix 1 with the proposed development and 2014 aerial imagery). The proposal is for a 15 unit vacant land condominium for single detached dwellings. Each dwelling would be serviced by an individual private well and septic system. The units range in size from 1.4 to 3.9 hectares (3.5 to 9.6 acres). Eleven (11) of the fifteen (15) units will have frontage on Loughborough Lake. The subject property abuts and includes part of the Loughborough Lake Provincially Significant Wetland Complex. A private condominium road and right-of-way would provide access to the proposed units and a 3.9 hectare (9.6 acre) common elements natural park is also proposed. It should be noted that three waterfront lots created by consent are also located on the east side of Johnston Point An associated zoning by-law amendment proposal was submitted to the Township of South Frontenac to rezone the lands to site-specific Residential zones and an Environmental Protection zone. As part of this plan it is proposed that the applicant purchase the portion of the Township road allowance running through the subject property. At the direction of the County, South Frontenac Township has held two public meetings with regard to the Johnston Point development to consider both the vacant land condominium and the necessary Zoning By-law amendment. A formal public meeting on October 7th, 2014; and an open house on March 3rd, 2015. On March 17th, 2015 the applicant filed an appeal on the draft vacant land condominium for lack of decision within 180 day time period required under the Planning Act. On April 25th, 2015 the applicant also filed an appeal on the draft zoning amendment, also for lack of decision. An Ontario Municipal Board Hearing date has been set for Monday, April 4 th to be held at the South Frontenac Township Council Chambers (OMB File No. PL150246).

Recommend Report – Planning and Economic Development - Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 June 15, 2015 Page 2 of 10

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Site Location: As illustrated in Appendix 1 the subject lands consist of 91 acres (37 hectares) of land located in part of Lots 23 and 24, Concessions 6 & 7 of the Geographic Township of Loughborough, Township of South Frontenac. The property is accessed from the public North Shore Road which is located on the north shore of the east basin of Loughborough Lake. This large property is currently undeveloped except for the private lane that leads to the three lots that are already on Johnston Point. The land consists of a densely wooded lot with a mix of mature trees, brush and marshlands. There is also bare rock outcrop and some low lying wet areas/marshes. In terms of topography, there is a ridge that runs through the middle of the peninsula and there are some relatively steep slopes. A gravel road that was constructed to access the three severed lots from North Shore Road is approximately 1.1 km in length and runs along the middle of the property. The property can be describe as a peninsula jutting out from the north shore of the east basin of Loughborough Lake. On the west side of the peninsula is Long Bay, the majority of which has been designated as a Provincially Significant Wetland (PSW). The east side abuts a narrow portion of the lake which also serves as the main boat traffic route on the east basin. The peninsula is surrounded by waterfront residential development, rural land uses, farming, wetlands, and vacant land. It is located approximately 5 km west of the hamlet of Battersea, 5 km north of the hamlet of Inverary, and approximately 15 km north of the City of Kingston. Overview of Proposal: The applicant has proposed a plan of vacant condominium of 15 units, each of which will allow a residential dwelling and which will be tied to common element lands that consist of the private road, waterfront passive recreational area, as well as a 5 metre buffer along part of the western shoreline that would serve as a buffer between the water’s edge and the adjacent lots (i.e., turning these lots into ‘non waterfront lots’ with no legal access to Long Bay). The Draft Conditions of Approval includes these provisions and is attached as Appendix 2. Access to this development will be from North Shore Road. A proposed Zoning By-law Amendment also forms part of this application. The Zoning Amendment would rezone the lands from ‘Rural’ to a site-specific Residential Zones, an Environmental Protection Zone to protect the wetlands, and an Open Space zone on parts of the residential lots that will protect the existing natural environment. The draft zoning amendment and map is attached as Appendix 3. Approvals Timeline:

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Discussions concerning the Johnston Point development have been ongoing for the past two years and have involved extensive public consultation and agency review. 2014 March 3, 2014 – Preconsultation meeting with the County and relevant agencies. June 18, 2014 – Application filed for vacant land condominium (County) and zoning amendment (Township). June 24, 2014 – County deems vacant land condominium application as complete as per Planning Act requirements. July 18, 2014 – Township deems zoning amendment as complete. October 7, 2014 – formal Public Meeting for both vacant land condominium application and zoning by-law amendment held on behalf of the County by South Frontenac Township Council. December 16, 2014 – newly elected South Frontenac Council requests staff report on history and background information on Johnston Point development. 2015 March 3, 2015 – a public open house held by Township staff and Council. At this time the application was the same as original filing. March 10, 2015 – Township planning report presented to Township Committee of the Whole meeting. Planning report includes recommended conditions for Draft Approval. Motion passed by the Committee to direct Council to have the Township staff hire a qualified environmental firm to review the Environmental Impact Statement (EIS) prepared on behalf of the applicant. Committee also recommends that Council refer the staff planning report back to the planning department and respond to a series of questions raised by the public on the development proposal. March 17, 2015 – applicant files appeal to the Ontario Municipal Board for lack of decision of the approval authority (Frontenac County) to make a decision within 180 days of the application being deemed complete under the Planning Act. April 21, 2015 – Township Council passes motion to have a further peer review conducted on the Environmental Impact Statement. April 21, 2015 – Applicant files appeal to the Ontario Municipal Board with respect to the zoning amendment. July 28, 2015 – Township Council receives peer review of the Environmental Assessment prepared on Council’s behalf by McIntosh Perry Consulting Engineers.

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August 11, 2015 – Township Council receives review of the Loughborough Lake Wetland Complex Provincially Significant Wetland (PSW) prepared on Council’s behalf by McIntosh Perry Consulting Engineers. December 1, 2015 – “Settlement” of Johnston Point subdivision between applicant and the Township presented at Township Council meeting. No decision made. 2016 January 20, 2016 – Frontenac County Council passes resolution instructing County staff to prepare a planning report and opinion on the proposed 15 unit vacant land condominium as set out in the “settlement” between the applicant and South Frontenac Township. County Council request report so that the approval authority can have a planning opinion for the April 4, 2016 Ontario Municipal Board hearing. County Council also passes resolution to hire a solicitor to represent the County at the Ontario Municipal Board. March 1, 2016 – South Frontenac Council passes a resolution of support for the 15 unit vacant land condominium proposal. The Township Council resolution is attached as Appendix 4. Discussion and Analysis: Planning Policy Framework Provincial Policy Statement, 2014 The Provincial Policy Statement, 2014 (PPS) is a planning document that provides direction on matters of provincial interest related to land use planning and development, such as growth and settlement, servicing, and significant natural features. The PPS permits resource-based recreational activities and limited residential development in rural areas. Development that is compatible with the rural landscape and can be sustained by rural services should be promoted. The proposed development is low density and the zoning amendment and draft conditions of subdivision approval in combination provide land use development rules and regulations that will protect the natural environment both on the Johnston Point peninsula and the adjacent lake area. The 15 unit development is also compatible with the surrounding rural landscape. It will be accessed from a private road that will be built to Township approved standards and will be maintained by all owners through a condominium corporation. The continued maintenance of the road will ensure accessibility for County and Township public works and emergency vehicles, and can be sustained by rural services in the Township. The key section of the PPS in relation to the Johnston Point development is Section 2.0 (Wise Use and Management of Resources). Johnston Point is largely undeveloped at this time and is adjacent to a PSW and to the east basin of Loughborough Lake. On the property are large tree stands, rock outcroppings, small wetlands, and a variety of natural habitat. The PPS has clear language with regard to natural heritage protection:

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2.1

Natural Heritage 2.1.1 Natural features and areas shall be protected for the long term. 2.1.2 The diversity and connectivity of the natural features in an area, and the long-term ecological function and biodiversity of natural heritage systems, should be maintained, restored or, where possible, improved, recognizing linkages between and among natural heritage features and areas, surface water features and ground water features.

The various planning tools that have been developed through completion of two Environmental Impact Studies and that will be applied through Conditions of Draft Approval, strict zoning regulations, Site Plan Control, as well as additional provincial and federal approvals, will ensure that this development will be consistent with the Natural Heritage section of the PPS. The PPS also contains a number of policies regarding infrastructure, servicing, , and cultural heritage that are applicable. These issues will be discussed in further detail below. County Planning staff are satisfied that the proposed subdivision is consistent with the Provincial Policy Statement, 2014. Frontenac County Official Plan (2016) Section 3 (Growth Management) contains policy direction with respect to Waterfront Areas. Section 3.3.3.4 (Waterfront Area Policies) states that: “For the purposes of this Plan, Waterfront Areas shall generally include all lands extending inland 150 metres (500 feet) from the ordinary high water mark of any lake, river, or waterway. This is a general boundary intended to recognize that development within this area may have an impact on lake quality and those impacts may need to be considered for any development within the boundary.” The entire Johnston Point peninsula would be considered to be within this Waterfront Area. This policy section promotes retention of natural vegetation, tree cover, appropriate waterfront setbacks, and protection of the lakefront area character. Section 7 (Environmental Sustainability) of the Frontenac County Official Plan recognizes that the extensive natural environment of the Frontenacs make the region a unique place. Section 7.1.4.1 addresses wetlands and notes that they are an important part of the County’s biodiversity. The plan encourages local municipalities to adopt mechanisms (such as site plan control, consent or development agreements) that would minimize and control the removal of vegetation, and ensure the protection of naturally vegetated buffers adjacent to any provincially significant wetlands.

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Planning staff are satisfied that the Johnston Point development is consistent with the Growth Management and Environmental Sustainability sections of the County Official Plan. Township of South Frontenac Official Plan (2002): The subject property is currently designated as ‘Rural’ and ‘Provincially Significant Wetland’. The Township plan promotes growth in the designated settlement areas, but also permits residential development in the Rural area in order to provide a variety of living choices for residents. Section 7.5.4 of the Plan sets out development criteria to allow for residential development in the Rural area, including adequate lot size (0.8 hectares / 2 acres), sustainable septic and well systems, access to public roads. The lots in the proposed development will all exceed the minimum lot size standard, have received approval from the Health Unit for septic location, and required building setbacks will be greater than 30 metres on all 15 properties. It appears that the proposed development conforms to the Township of South Frontenac Official Plan. South Frontenac Zoning By-law (By-law #2003-75): The Johnston Point lands are currently zoned as Rural in the Township of South Frontenac’s Zoning By-law, which permits a wide variety of residential and nonresidential uses. As part of the “settlement” between the applicant and South Frontenac Township released on December 1st, 2015 a revised Zoning By-law was prepared by the applicant. Subsequently a new zoning by-law was drafted by the applicant and sent to the Township and County staff for review. The proposed zoning amendment and mapping endorsed by County planning staff are attached as Appendix C . The proposed zoning would rezone the Johnston Point lands to a special Waterfront Residential (RW) Zone, private Open Space (OS) Zones (parkland), and an Environmental Protection (EP) Zone to protect the large wetland area at the western edge of the peninsula. As with other planning tools that form part of this application, the zoning amendment is a product of the Environmental Impact Statement work that has been completed. This includes zoning some of the private land area at the water’s edge as ‘Private Open Space’ and strictly limiting permitted uses to a walkway and a dock, thereby limiting any unnecessary disturbance of the natural environment. The by-law also requires building and septic setbacks that exceed the Township standards, recognizing the existing terrain and natural heritage features. Dock sizes and length have also been limited to ensure no large water structures are created. Recommend Report – Planning and Economic Development - Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 June 15, 2015 Page 7 of 10

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In summary, the proposed zoning by-law will establish clear development regulations that will restrict development along the shoreline area, and therefore supports the policy intent of the PPS, County Official Plan, and Township Official Plan. Planning Studies Completed and included in Draft Approval Stormwater: A conceptual Stormwater Management Report, dated June, 2014, was submitted in support of the application. This has been reviewed by Cataraqui Region Conservation Authority as per correspondence dated November 12, 2014 and addressed in condition #18 Servicing: The applicant is proposing individual well and septic systems to service the proposed lots. The applicant submitted a Hydrogeology and Terrain Analysis and a Servicing Options Report in support of the application and submitted the study prepared by WESA Engineering in June, 2014. The County Peer Reviewer, Malroz Engineering, and the Health Unit reviewed these reports and provided comments and recommendations for changes, which have been addressed by the applicant. A condition has been included (condition #19) that will help ensure the systems have adequate soil and space separation. Environment and Natural Heritage Protection: An environmental impact statement was submitted in support of the application. The study was reviewed by Cataraqui Region Conservation, the Ministry of Natural Resources and Forestry, as well as an independent consulting firm retained on behalf of South Frontenac Council. The owner will be required to implement recommendations of the Environmental Impact Statement and addendum during construction, such as the limitation on tree removal to protect breeding birds, preparing an erosion and sediment control plan, approval of dock construction and location, and using best management practices during construction. A series of conditions are included in the Draft Approval and Site Plan Control will also be used to ensure minimal tree loss. Archaeology, Culture, and Heritage: The applicant provided Stage 1, 2, 3, and 4 Archaeological Assessments of the subject property. Consultation was also done with the Algonquins of Ontario. Condition #30 addresses this work and will require clearance letters from the Ministry of Culture. Other Issues/Agency Comments Township of South Frontenac Public Works, Bell Canada, Canada Post, Hydro One, Conseil des école publiques de l’Est de l’ Ontario, Conseil des Écoles Catholique du Centre – Est, Algonquin and Lakeshore Catholic District School Board, and Frontenac Paramedic Services provided either no concerns/comments or included a list of standard conditions. Recommend Report – Planning and Economic Development - Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 June 15, 2015 Page 8 of 10

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Public Consultation and Involvement There has been significant public interest with respect to the Johnston Point development application. Through attendance at public meetings, delegations to Township Council, correspondence and meetings with various agencies, citizens have expressed concerns related to the proposed residential development on the existing natural environment including wetland protection, protection of endangered and threatened species, water access, and road and driveway construction. It is the opinion of planning staff that changes have been made to the original submission that have addressed these concerns and which meet the policies of the Provincial Policy Statement. The draft conditions in this staff report have been revised from the “settlement” conditions to place more restrictions and approvals to attempt to ensure that the overall impact of this development on the natural heritage system will be minimal. Conclusions The natural heritage value of Johnston Point can be considered to be relatively high. Its large geography, existing ecology, woodlands, extensive natural habitat, and connection to Loughborough Lake and Long Bay provide a high level of biodiversity for the surrounding area. The proposed planning regulations for the 15 unit residential development have taken this environment into consideration. The sum of these tools will provide protection for the natural environment including the waterfront and the Provincially Significant Wetland (PSW): 



 

Zoning By-law – the draft by-law includes setbacks for buildings and septic systems on a lot by lot basis and based on the terrain and soil cover of each lot, a strict limit of permitted uses (docks and residential units), no development permitted on islands and walkways limited to 1.5m in width. Draft Conditions of Approval – among other things the draft conditions include: the creation of a 5 metre buffer between a residential lot and adjacent PSW; required Township approval for private road and driveway construction; specific recognition through text and mapping of the 30 metre buffer area surrounding Johnston Point; dock location and maximum sizes; and clear definition of ‘passive recreation’ in the environmental protection area. Site Plan Control – conditions in the draft approval will require Site Plan Control Approval for tree removal and building and septic locations. Other Agency Approvals – conditions in the draft approval will require consultation and approvals from CRCA and MNRF with respect to walkways, dock construction and location, and driveway construction.

The combined land use controls for this development will meet the policy objectives of the Provincial Policy Statement, Frontenac County Official Plan, and Township of South Frontenac Official Plan, particularly with respect to natural heritage protection Recommendation It is recommended that Council endorse the Johnson Point 15 unit development including the attached Draft Conditions of Approval and proposed Zoning By-law Recommend Report – Planning and Economic Development - Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 June 15, 2015 Page 9 of 10

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Amendment. This endorsement will serve to establish County Council’s position for the upcoming Ontario Municipal Board hearing. The application is consistent with the Provincial Policy Statement (2014), conforms to the Frontenac County Official Plan, Township of South Frontenac Official Plan, will comply with the Zoning By-law, and has had regard for the criteria of Section 51 (24) of the Planning Act. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. When establishing ‘good planning’ it is important the Council be provided with a professional planning opinion to make an informed decision. Financial Implications If Council supports the recommended planning position, the costs of legal counsel will be required. There will be a risk of the OMB awarding costs to the appellant from the County. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Cataracqui Region Conservation Authority Ministry of Natural Resources and Forestry

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JOHNSTON POINT CONDOMINIUM

OVERVIEW MAP North Shore Rd

en Ko

Lot 12

P ebble L

Lot 13

Koe n Rd

Eme rald

OPEN SPACE

Lot 15

Lot 7

Lot 10

Lot 8

Lot 11

Lot 9

Jones Ln

Lot 5

Lot 4

Er nie Ln

Plumb Ln

Lot 6

G IN ST I EX

Lot 3

Brittara L

Lot 2 Lot 14

Legend

Lake Rd

Lot 1

Johnston Point Wetland Johnston Point Lots

100

200

400

Metres

Parcel Fabric

AGENDA ITEM #l)

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Produced Feb 10th, 2016 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

AGENDA ITEM #l)

Applicant: Mike Keene, FOTENN Date of Decision: Consultants File No.: 10CD-2014/002 Date of Notice: Subject Lands: Johnston Point Plan of Vacant Land Condominium Parts of Lot 23 and 24, Concessions 6 and 7 of the Geographic Township of Loughborough, Township of South Frontenac.

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of condominium are as follows:

Approved Draft Plan: That this conditional approval applies to the draft plan of vacant land condominium dated September 5, 2014 prepared and certified by Ronald Clancy, Ontario Land Surveyor, prepared by the firm of WESA, comprising a total of 14 residential units and 5 Blocks, subject to the following: i. The draft plan of vacant land condominium shall be amended to the satisfaction of the Municipality to include a boundary adjustment to Unit 14 consistent with the drawing attached to these Draft Plan Conditions as Attachment “A”. ii. The draft plan of vacant land condominium shall be amended to the satisfaction of the Municipality to include a new residential unit number 15 and a revised boundary for unit 7 consistent with the drawing attached to these Draft Plan Conditions as Attachment “B” and the drawing attached as Attachment “C”. The locations of proposed dwellings and septic locations shall be evaluated by a qualified environmental consultant and an addendum to the EIS prepared to confirm the locations and any conditions necessary for construction. iii. The draft plan of vacant land condominium shall be amended to the satisfaction of the Municipality to revise the unit boundaries of the common element open space and units 12 and 13 consistent with the drawings attached to these Draft Plan Conditions as Attachments “B” and “D”. iv. The draft plan of vacant land condominium shall be amended to the satisfaction of the Municipality to revise the boundaries of the common element open space to ensure that a 5m buffer between any units and the wetland boundary within the common element open space is established, consistent with the drawing attached as Attachment “B”.
Condominium Agreement: A. That the owners of the subject land enter into a vacant land condominium agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land. B. That the Vacant Land Condominium Agreement include a clause stating that 911 civic addressing and locations of all entrances to the units, including the construction and locations of any entrance culverts, shall be shown on a plan prepared to the Townships satisfaction prior to any development of the property.

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Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision of private lanes and upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium.
Access A. That the private roads included in this draft plan identified as ‘Blocks 15, 16, 17 and 18’ shall be shown and constructed to Township standards for new private lanes. Final approval of the constructed road will be required by the Township Public Works Manager. B. That the private roads included in this draft plan identified as ‘Blocks 15, 16, 17 and 18’ shall be located a minimum of 30 metres from the nearest point of any wetland or waterbody. C. All driveway construction for each Unit shall require Site Plan approval. All driveways shall require engineering design by a qualified Engineer to ensure mitigative measures are applied to direct stormwater runoff and reduce erosion. Following construction, inspection and approval of the Township Public Works Manager shall be required. D. That traffic counts be undertaken at North Shore Road and that the entrance location at the road be constructed to a standard acceptable to the Township, particularly in regards to safe sight lines and any requirements of the municipality related to traffic counts. E. That the private roads identified as ‘Blocks 15, 16, 17 and 18’ to be created as ‘Common Element’, including the “Existing Roadway Easement Over Private Lands”, be named to the satisfaction of the municipality. F. That a 0.3 metre reserve be identified by survey along the road allowance of North Shore Road where it abuts proposed Unit 12, which 0.3 metre reserve shall be conveyed to and held in trust by the municipality for the purpose of denying additional access onto North Shore Road. G. That legal access to proposed Units 1, 2, 3, 4, 5 and 14 be obtained over the abutting portion of the existing lane that is on other private lands, and that the vacant land condominium agreement contain wording to permit this access. This wording must also acknowledge that the existing residential lots’ access over the lane will be maintained all the way back to the public road.

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AGENDA ITEM #l)

Environment and Natural Heritage A. That the vacant land condominium agreement contains wording applying to all of the proposed units setting out the municipality’s limited service policies to recognize that there is no commitment or requirement by the municipality to assume responsibility for ownership or maintenance of the private lane within the plan. In addition, the vacant land condominium agreement applying to all the waterfront units shall set out the municipality’s environmental protection policies requiring that the area within 30 metres of the highwater mark of a waterbody or wetland shall be maintained in a natural state for soil and vegetation. This 30 metre environmental protection area is identified as Attachment “F”. B. That the wetland area within the boundary of proposed Unit 14 be surveyed by the Owner prior to construction of any driveway within the Unit. The driveway shall be surveyed prior to construction to ensure that the driveway is constructed a minimum of 30m from the boundary of the surveyed wetland. The driveway shall be constructed by the Owner as a condition of sale of the Unit. This condition shall be included in the condominium agreement with the Township and the agreement of purchase and sale for Unit 14. C. That all conditions outlined in the letter dated November 12, 2014 from the Cataraqui Region Conservation Authority to the County of Frontenac, be included in the vacant land condominium Agreement with the Township, including that all driveways be placed a minimum of 30 metres from any waterbody and that all recommendations of the stormwater management plan be implemented. D. The owner shall confirm that MNRF have been consulted on all species at risk issues and that the Declaration and the Vacant Land Condominium Agreement shall incorporate all recommendations from the MNRF included in any Benefit Permit, if issued, related to Gray Rat Snakes and Blandings Turtles or any other species at risk identified. E. That the Owner obtain confirmation from the MNRF that the lands do not contain Whip Poor Wills or their habitat.
Declaration, Easements and Joint Use Agreement That the Declaration contain, at a minimum, clauses addressing the following to the satisfaction of the municipality, which clauses shall also form part of the Vacant Land Condominium Agreement: i. all access roads and driveways shall be set back a minimum of 30 m from all wetlands and water bodies; ii. silt barriers between all construction areas and wetlands or other water bodies shall be installed and maintained throughout the construction process until all disturbed areas have been revegetated;

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iii. all building envelopes and septic beds shall be located at the top of slope, complying with the setback distances established in Attachment “E” to these Draft Plan Conditions; iv. subject only to condition 6 (v), (vi) and (vii), all living trees greater than 4 inches diameter at breast height within 40 m of any water body shall not be removed, with the exception of trees knocked over naturally; v. subject only to condition 6 (vi) and (vii), all vegetation, with the exception of invasive species, shall be retained and maintained in their natural state within 30 m of all water bodies; vi. Notwithstanding sub-paragraphs 6(iv) and (v) above, the owner of a Unit, with the exception of Units 7, 9, 12, 13 and 15, may construct a walkway to the water provided that the walkway is no wider than 1.5m and provided that the walkway is constructed in the locations set out in the drawing attached to these Conditions of Draft Approval as Attachment ‘B’. Any deviation from these prescribed locations may only be considered if in consultation with a qualified environmental professional to the satisfaction of the Township; vii. The Owner shall construct the walkways to the water as a condition of sale of the Units where a walkway is permitted. This condition shall be included in the condominium agreement with the Township and the agreement of purchase and sale for all Units where a walkway is permitted; viii. The existing Butternut tree at Unit 8 shall be retained and no development shall be permitted within 25 m of the tree; ix. Signage shall be installed at the PSW boundary to ensure residents do not alter, fill or negatively impact the PSW, which signage shall be worded to the satisfaction of the municipality and the CRCA; x. Docks may only be constructed on units 1, 2, 3, 4, 5, 6 (Unit 6 is subject to obtaining access in accordance with these conditions), 8, 10, 11 and 14 provided that the following restrictions are complied with:

docks may only be constructed at the general locations identified on Attachment “B” to these Conditions of Draft Plan Approval;
docks may only be constructed in accordance with the conditions of any permits issued by the Cataraqui Region Conservation Authority and the Ministry of Natural Resources and Forestry;
docks must be floating or pole docks;
no aquatic vegetation shall be removed during construction, use or maintenance of any dock;
the surface area of any dock located in Long Bay shall not exceed 15 m² and its length shall not exceed 8 m;
the surface area of any dock not located in Long Bay may not exceed 20 m² and its length shall not exceed 8 m;
the Owner shall work with any purchaser of any Unit to determine their preference and docking needs and shall construct all docks as a condition of sale of the Units where a dock is permitted. As per

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AGENDA ITEM #l)

condition 6 x.(2), dock location and construction shall only occur following CRCA permit issuance. This condition shall be included in the condominium agreement with the Township and the agreement of purchase and sale for all Units where a dock is permitted. xi. Joint use docks may be constructed on Unit 10 to provide shared docking for the owners of Units 7, 9, 12, 13 and 15, subject to the following restrictions:

The Owner’s qualified environmental professional, in cooperation with the Cataraqui Region Conservation Authority, will identify a low/no impact 1.5 metre walkway to the joint use docking facility through the vegetated buffer on lot 10 generally in the location identified on Attachment “B” to the water’s edge. The walkway shall be constructed a minimum of 3m from the adjacent wetland boundary and be delineated by a page wire fence. The Owner shall construct the joint use docks as a condition of sale of the first Unit that is permitted to use the joint use docks. This condition shall be included in the condominium agreement with the Township and the agreement of purchase and sale for all Units that are permitted to use the joint use dock;
The joint use docks may only be constructed in accordance with an approval provider;
The joint use docks must be floating, cantilever, or pole docks;
No aquatic vegetation shall be removed during construction, use or maintenance of any dock;
The owners of Units 7, 9, 12, 13 and 15 will also share in ownership of the 0.31 ha small island south of and between units 8 & 9;
Development on this small island will comply with Clause 6(v), with the exception that a walkway may be constructed on the island to the water provided that the walkway is no wider than 1.5m and provided that the walkway is constructed in the locations set out in the drawing attached to these Conditions of Draft Approval as Attachment ‘B’. Any deviation from these prescribed locations may only be considered if in consultation with a qualified environmental professional to the satisfaction of the Township;
The owners of Units 7, 9, 12, 13 and 15 will be permitted additional shared docking on this small island. All joint use docking on the island shall conform to the requirements of this condition;
The joint use docks shall be constructed so that they do not interfere with navigation. B. The Common Element Open Space shall be governed by Condominium Rules to, at a minimum and without limitation, prohibit the removal of any vegetation within this area and to prohibit the creation of walkways and structures. Use of the Common Element Open Space shall be restricted to passive recreational uses and all motorized vehicles shall be prohibited.

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AGENDA ITEM #l)

On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated September 3, 2014 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality.
Dock and Deck Access A. Subject to Condition 6(x), that any dock that is placed at Unit 2 be located on the western shore of Unit 2 so that the dock is not located in Long Bay, but is on the open water of Loughborough Lake. Only one (1) dock shall be permitted to service Unit 2, all other existing docks shall be removed as a condition of site plan approval for the Unit. B. Subject to Condition 6(x), only one (1) dock shall be permitted to service Unit 1, all other existing docks shall be removed as a condition of site plan approval for the Unit. C. That, in recognition that access to the open water of Long Bay from proposed Unit 6 is by way of an island within a wetland, a walking bridge be installed under the supervision of the Cataraqui Region Conservation Authority to provide this access to Long Bay. Such walking bridge must be installed to the satisfaction of the CRCA and the Township prior to registration of the Description and vacant land condominium Agreement.
Parkland Dedication: A. That Block 19, Common Element Parkland, be renamed a Common Element Open Space. The Common Element Open Space shall be governed by Condominium Rules to, at a minimum and without limitation, prohibit the removal of any vegetation within this area and to prohibit the creation of walkways and structures. Use of the Common Element Open Space shall be restricted to passive recreational uses and all motorized vehicles shall be prohibited. For the purposes of this section, “passive recreational uses” shall not include trails, hunting, motor boating, or use of any motorized vehicle. An overlook/viewing area shall be permitted in this Block; such overlook to be located immediately adjacent to the private road and be subject to Site Plan Approval. B. That the owner convey up to five percent of the land included in the plan to the municipality for public park purposes. Alternatively, the municipality may require cash-in-lieu for all or a portion of the conveyance.
Stormwater A. That the recommendations contained in the ‘Stormwater Management Brief for the Johnston Point Condominium Development’, undated, by Asterisk Engineering Corporation and associated drawings related to site drainage design, construction and maintenance, including construction of ditches and

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AGENDA ITEM #l)

culverts, be included in the Vacant Land Condominium Agreement and that they be complied with to the satisfaction of the municipality. B. That all requirements and recommendations specified in the ‘Hydrogeological Assessment at Johnston’s Point’ report, dated June 2014 from WESA, and all associated drawings be included in the Vacant Land Condominium Agreement and that they be complied with to the satisfaction of the municipality. Human Remains: The condominium agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval). 11. Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1-4) Report by Abacus Archaeological Services be implemented to the satisfaction of the Township. B. That the applicant provide clearance letters for the Stage 1-4 Archaeological Assessments from the Ministry of Tourism, Culture, and Sport. C. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net 12. Utilities and On-Site Works A. The following mitigation measures shall be implemented: i. The private road shall be posted with a 30 km/h speed limit placed to the satisfaction of the municipality; ii. a turtle crossing and education sign developed to the satisfaction of the municipality shall be installed on the private road near the southern end of lot 13;

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AGENDA ITEM #l)

iii. the private road shall be maintained as a gravel surface only; for clarity, no future hard surface paving shall be permitted without additional environmental impact analysis; iv. a land owner education program and environmental sensitivity information package shall be developed and provided to every owner of a Unit and the clause shall be included in all agreements of purchase and sale for any unit enclosing the education information package; and v. a permanent exclusion fence shall be constructed on both sides of the private road along the frontage of lots 6 and 8, to the satisfaction of the municipality. B. That, prior to final approval, the portion of the unopened road allowance identified on the Plan through Units 12 and 13 and Block 16, be closed and the ownership transferred to the owner of the subject lands. C. That, prior to final approval, a garbage collection facility be installed at the entrance to the development near North Shore Road to the satisfaction of the Township. D. That, prior to final approval, any required Canada Post box be installed on the right-of-way for the lane near the entrance to the development at North Shore Road. E. That, prior to final approval, street lighting shall be installed to the Township’s satisfaction at the location for the Canada Post boxes and garbage collection area near North Shore Road. F. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. G. Speed limit signs shall be erected at the water at the entrance to Long Bay advising that all watercraft shall adhere to a maximum 10 km/h speed limit H. That, prior to final approval, the municipality be satisfied that all servicing issues are resolved such as private lane construction and any required upgrades to North Shore Road. 13. Site Plan Control That the development of all Units shall be subject to site plan control approval. Prior to applying for any building permit the owner of any Unit shall obtain site plan control approval and enter into a site plan control agreement with the Township, which agreement shall include, but not be limited to, the following: i. An approved site plan showing the location of all structures, including the septic disposal system and well, consistent with the recommendations of the EIS; ii. A location for the alternate septic disposal system location, which location shall not be developed; iii. The location of any walkway to the water, where such walkway is permitted;

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AGENDA ITEM #l)

iv. The location of any dock, where a dock is permitted; v. The location of any driveway; and vi. Notwithstanding condition 21 (iv), all living trees on each Unit greater than 4 inches diameter at breast height shall be maintained unless approved for removal as part of Site Plan review. 14. Revisions to Draft Plan: A. That Prior to Final Condominium Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 15. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. C. That the Owner submit a draft Vacant Land Condominium Declaration for approval by the Township and County to ensure all conditions of approval will be satisfied 16. Clearance Letters: A. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed development conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. B. That Prior to Final Condominium Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 14 have been satisfied. C. That Prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 6A has been satisfied. D. That Prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 7 and 8 have been satisfied.

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AGENDA ITEM #l)

Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

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AGENDA ITEM #l)

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Proposed Septic Bed Footprint (Primary) Proposed Septic Bed Footprint (Alternate) Proposed House - 3000 sq. ft.

Proposed 18’ Driveway Allotment Previous Lot 14 Boundary Revised Lot 14 Boundary (to be surveyed) 35m Setback 40m Setback

A P

30m Setback from Wetland Shoreline Lot Lines Wetland Existing Bars New Bars

14 A P

Revised Lot 3 Water Frontage: 137 m Lane Frontage: 123 m Lot Area: 1.55 ha (3.84 ac)

AGENDA ITEM #l)

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Proposed Lot 14 Water Frontage: 187 m Lane Frontage: 81 m Lot Area: 2.23 ha (5.52 ac)

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LEGEND

EMERALD

35m SETBACK 40m SETBACK P JPTP22 A 1010 PEBBLE

TW1

JPTP23

45m SETBACK

JPTP24

50m SETBACK

P 600mm CULVERT

60m SETBACK CONTOUR (1m INTERVAL) LOT LINES WETLAND

92 450mm CULVERT

1101EMERALD

A P

JPTP20

JPTP16 JPTP21

P TW3

TW2

JPTP19

JPTP18

JPTP10

JPTP25

JPTP09

REFERENCES

11 9 0m

10 8

300mm CULVERT

125 m

JPTP05

100 m

MAGENTA WATER FRONT DEVELOPMENT GARY BEACH

JPTP06

75 m

CLIENT

50 m

THIS SCALE TO BE USED TO OBTAIN APPROXIMATE DIMENSIONS FOR INFORMATION

A JPTP07 JPTP08

25 m

P A

PROJECT JPTP04

JOHNSTON’S POINT DEVELOPMENT LOT 23 & 24 CON. 6 & 7 TOWNSHIP OF SOUTH FRONTENAC - COUNTY OF FRONTENAC

JPTP03

JPTP02

JPTP01

TITLE

TW5

TOPOGRAPHICAL MAP & DIGITAL ORTHOPHOTO

JPTP12

14 JPTP14

JPTP13

JPTP15

A P

PROJECT #

DATE

2014-03-07

KB12366-01-01 DRAWN

YL/JFD

CHECKED

JFD

DWG NO.

REV

AGENDA ITEM #l)

WESA, a division of BluMetric Environmental Inc. JPTP11

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TW4

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35m SETBACK 40m SETBACK 45m SETBACK 50m SETBACK 60m SETBACK CONTOUR (1m INTERVAL) LOT LINES WETLAND

92 450mm CULVERT

A P

JPTP20

JPTP16 JPTP21

P TW3

TW2

JPTP09

JPTP18

AGENDA ITEM #l)

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JPTP10

JPTP19

JPTP25

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35m SETBACK

EMERALD

40m SETBACK 45m SETBACK 50m SETBACK 60m SETBACK CONTOUR (1m INTERVAL) LOT LINES WETLAND

P JPTP22 A

TW1

JPTP23

JPTP24

P 600mm CULVERT

AGENDA ITEM #l)

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Attachment “E” Site Plan Matrix Johnston Point Site Plan Matrix shared

Unit No.

waterfrontage long bay no

waterfrontage main lake yes

individual dock

permitted

dock w/

1 meter

shared 0.31 maximum leasment on ha island dock size unit 10

yes

20m2

to water

septic setback

1.5m

walkway bridge to island

building setback from wetland/lake

from

wetland/lake

Site Plan Control

details in APS

yes

20m2

yes

15m2

yes

15m2

yes

15m2

yes

15m2

yes

n/a

yes

6 7 8

yes

20m2

yes

n/a

yes

20m2

yes

20m2

yes

n/a n/a

yes

13 14

yes

20m2

n/a

AGENDA ITEM #l)

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AGENDA ITEM #l)

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AGENDA ITEM #l)

Township of South Frontenac By-Law Number 2016-Xx Being a by-law to amend by-law Number 2003-75, as amended, to rezone the lands from Rural (R) to Special Limited Service Residential (RLS-X), Special Limited Service Residential Waterfront (RLSW-X), Special Open Space Private (OSP-X), and Environmental Protection (EP); Part lots 23 and 24, Concessions VI and VII, Geographic Township of Loughborough: Johnston Point. Whereas, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it related to a parcel of land located in Part of Lots 23 and 24, Concessions VI and VII of the Geographic Township of Loughborough. Now therefore the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows: That Schedule ‘x’ to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (R) to Limited Service Residential (RLSX), Limited Service Residential Waterfront (RLSW-X) and Open Space Private (OSP) for those lands shown on the attached map designated as Schedule “1”.

RLS-X1 2.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLS-X1 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Notwithstanding the zone regulations in Section 9.3.1 or any other provision of this By-law to the contrary, on the lands zoned Special Limited Service Residential Zone (RLS-X) the following provisions shall apply: 

Units 7 and 15 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

50 metres



Septic:

60 metre

All other provisions of this by-law shall apply. RLS-X2 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLS-X2 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

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Units 12 and 13 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

60 metres



Septic:

60 metres

All other provisions of this by-law shall apply. RLSW-X1 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X1 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Notwithstanding the zone regulations in Section 10.3.1 or any other provision of this By-law to the contrary, on the lands zoned Special Limited Service Residential Waterfront Zone (RLSW-X1) the following provisions shall apply: 

Units 1 and 8 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

40 metres



Septic:

45 metres

o On lands zoned RLSW-X1, the only permitted uses within 40 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

20 sq. metres

o Dock length (max.)

8 metres

o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply. RLSW-X2 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X2 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

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Unit 2 o Lot frontage on a private lane (min.) 50 metres o Setback from highwater mark or floodline of a body of water (min.) 

Building:

40 metres



Septic:

50 metres

o On lands zoned RLSW-X2, the only permitted uses within 40 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

20 sq. metres

o Dock length (max.)

8 metres

o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply. RLSW-X3 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X3 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Unit 3 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

50 metres



Septic:

50 metres

o On lands zoned RLSW-X3, the only permitted uses within 50 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

15 sq. metres

o Dock length (max.)

8 metres

o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply.

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RLSW-X4 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X4 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Units 4, 5 and 6 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

50 metres



Septic:

60 metres

o On lands zoned RLSW-X4, the only permitted uses within 50 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

15 sq. metres

o Dock length (max.)

8 metres

o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply. RLSW-X5 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X5 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Unit 9 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

60 metres



Septic:

60 metres

All other provisions of this by-law shall apply. RLSW-X6

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AGENDA ITEM #l)

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X6 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Units 10 and 11 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

40 metres



Septic:

60 metres

o On lands zoned RLSW-X6, the only permitted uses within 40 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

20 sq. metres

o Dock length (max.)

8 metres

o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply. RLSW-X7 1.

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section RLSW-X7 (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows:

Unit 14 o Setback from highwater mark or floodline of a body of water (min.) 

Building:

35 metres



Septic:

35 metre

o On lands zoned RLSW-X7, the only permitted uses within 35 metres of the highwater mark of Loughborough Lake shall be a walkway and a dock. o Number of docks permitted per unit:

1 only

o Dock area (max.)

20 sq. metres

o Dock length (max.)

8 metres

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o Walkway width (max.)

1.5 metres

All other provisions of this by-law shall apply. OSP-X

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section OSP (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows: Notwithstanding the zone regulations in Section 31.2 or any other provision of this By-law to the contrary, on the lands zoned Special Open Space Private (OSP-X) the following uses are permitted: 

A dock;



Number of docks permitted: 2 only, provided that 1 dock be situated on the mainland and 1 dock be situated on the island.



A walkway, maximum width 1.5 metres.



Minimum walkway setback from wetland boundary:

3 metres

All other provisions of this by-law shall apply. OSP-X1

That Zoning By-law 2003-75 as amended is hereby further amended by adding a new section OSP (Lots 23 and 24, Concessions VI and VII, Loughborough – Johnston Point), to read as follows: Notwithstanding the zone regulations in Section 31.2 or any other provision of this By-law to the contrary, on the lands zoned Special Open Space Private (OSP-X1) the following uses are permitted: 

Unit 6 o A dock; o Number of docks permitted: 1 only o Dock area (max.):

15 square metres

o Dock length (max.)

8 metres

o A walkway, maximum width: 1.5 metres. All other provisions of this by-law shall apply.

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2016-032 Planning and Economic Development Frontenac County …

ENVIRONMENTAL PROTECTION

RLS-X2

OPEN SPACE PRIVATE LIMITED SERVICE RESIDENTIAL EP

LIMITED SERVICE RESIDENTIAL WATERFRONT ROADS

RLS-X1

EXISTING LOTS

RLSW-X5 OSP-X RLS-X2 EP EP RLSW-X4

OSP-X

RLSW-X3 RLSW-X1

EP RLSW-X6

RLSW-X1

AGENDA ITEM #l)

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RLSW-X2

AGENDA ITEM #l)

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AGENDA ITEM #l)

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AGENDA ITEM #m)

Report 2015-034 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Date of meeting:

March 16, 2016

Re:

Office of the CAO – Big Data for Small Places – Grant Application

Recommendation That the County of Frontenac support the application for a grant for the “Big Data for Small Places” project; And Further that, if required act as the lead agency for the project, subject to adequate compensation being received for the staff time required to administer the grant. Background A group of Counties in Eastern Ontario have been asked to participate in project called “Big Data for Small Places”. The purpose of the project is twofold: •

Build data analyst skill set in municipal staff in Eastern Ontario – including access, research skills and analysis; and

•

To complete analysis on current projects that will have both local relevance and impact.

Funding for the project will be sought from the Rural Economic Development (RED) program. For the purposes of the funding application, one of the partner Counties will be designated as the “lead” organization. Frontenac may be asked to act in the lead role. Comment Data research and analysis is becoming increasingly important for all levels of government. From improving transparency, to justifying the allocation of scare resources, improved data analysis skills are becoming more relevant.

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With the support of the Provincial government, a pilot project was conducted in 2015 with two Eastern Ontario municipalities. The pilot was deemed successful enough to warrant a larger roll out. Several projects have been identified that will have both a regional and local impact, including precedents, demand analysis, delivery options and funding sources/scenarios, including: •

Rural transportation – potentially in partnership with Lanark County or the Limestone District School Board.

•

Health Hubs – potentially with Lanark County. Examine precedents and recommend a model.

•

Rural library service delivery – potentially with the Kingston Frontenac Library Board

•

Food Hubs – potentially with City of Kingston, neighbouring Counties

•

Human Resources Management – attendance management, wellness and engagement. Potentially with member municipalities and/or neighbouring Counties.

Subject to funding approval, final projects and partnerships details will need to be finalized by August 2016 for a potential start date of the fall. The final list of projects, partners and funding will be reported to Council prior to the start of the project. It is anticipated that program will be taught by qualified professors from an Eastern Ontario post-secondary institution. This project will provide Council with a high value product on a relevant project and increase data analysis/research capability in staff and partner agencies. Sustainability Implications The projects will address economic and social imperatives in Frontenac County and build capacity in staff and partner agencies. Financial Implications The total cost of the project will vary depending upon the number of Counties involved. County share will be finalized as the proposal moves forward, but at this point it is anticipated that current training/project budgets will be sufficient. Organizations, Departments and Individuals Consulted and/or Affected Eastern Ontario Counties Kingston Frontenac Public Library Frontenac County Advisory Committees – Accessibility Advisory Committee Update Report June 15, 2015

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AGENDA ITEM #n)

Council Recommend Report Report 2016-035 To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Reid Shepherd, Community Planner

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Willowbrook Estates Plan of Subdivision Final Approval – County File 10T-2013/001

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Willowbrook Estates Plan of Subdivision Final Approval – County File 10T-2013/001 report; And Further That the Council of the County of Frontenac grant Final Approval to the Willowbrook Estates Plan of Subdivision – County File 10T-2013/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents. Background The Willowbrook Estates approved Draft Plan of Subdivision is located in the Township of South Frontenac and is located on the west side of Perth Road in the hamlet of Inverary. The lands are characterized by fields and wetlands with wooded areas and the Inverary Golf & Country Club to the west. The surrounding area contains mostly single detached lots and some commercial development such as the adjacent hardware store/grocery store on the east side of Perth Road. The subject property, which is currently owned by 1059823 Ontario Ltd. (Tony Matias), is 27.8 hectares (69 acres) in size. The original proposal was for the creation of a residential plan of subdivision consisting of 16 single detached units, one environmental protection block, two roads, and one walkway block. Minor revisions to this plan, including phasing, are part of this new

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AGENDA ITEM #n)

submission that was considered and approved by County Council at its meeting held on January 16th, 2016. The revised plan with aerial imagery is attached as Appendix “A” The draft approved plan would see the creation 16 residential lots for single detached dwellings on private services, and one (1) block of Environmental Protection (EP) lands. The development would take place in two phases, with Phase 1 being comprised of seven (7) lots, and Phase 2 being comprised of nine (9) lots. It would include a “turning bulb” located at the north end of the road for Phase 1 to allow for proper vehicle turning area for Phase 1 development. The bulb would be erased once Phase 2 work takes place. A requirement to install lighting at the “turning bulb” is also a condition of the plan, along with the construction of a sidewalk. Maps of the plan are attached as Appendices B and C and the draft conditions approved by Council on January 20, 2016 are included as Appendix D. As the conditions of draft approval have been cleared, the County has now received a request from the proponent for final approval. Comment County staff have reviewed the Final Plan of Subdivision for conformity with the approved Draft Plan of Subdivision and reviewed each condition to ensure the conditions were satisfied. The conditions of draft subdivision approval have been met to the satisfaction of County staff through the submission of the final plan and through a clearance letter provided by the Township of South Frontenac. The clearance letter and confirmation of the draft conditions are included in Appendix E. Appendix F includes the applicant’s request for final approval as well as documentation detailing how all of the conditions of draft approval have been satisfied. Staff are satisfied that the application for final approval: (i)

is consistent with the Provincial Policy Statement;

(ii)

meets the tests under Section 51(24) of the Planning Act;

(iii)

complies with policies of the Township of South Frontenac’s Official Plan and conforms to the Zoning By-law; and,

(iv) has fulfilled the revised conditions of draft approval issued by County Council on January 20, 2016. Financial Implications The required fee to process final approval of the plan of subdivision in the amount of $600 has been paid to the County by the proponent and all funds owed have been paid to the Township. Sustainability Implications Council Recommend Report Planning and Economic Development – Willowbrook Estate Plan of Subdivision Final Approval– County File 10T2013/001 March 16, 2016 Page 2 of 3

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AGENDA ITEM #n)

One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is the Protection of Natural Areas. The plan recognizes that the Frontenacs are unique due to the rich natural environment and supports growth and development in settlement areas. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies

Council Recommend Report Planning and Economic Development – Willowbrook Estate Plan of Subdivision Final Approval– County File 10T2013/001 March 16, 2016 Page 3 of 3

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AGENDA ITEM #n)

WILLOWBROOK ESTATES

Block 8

Lot 5

Lot 1

Block 18

Lot 2

Lot 6

PHASE 2

Lot 3

Lot 7

Lot 4

Lot 9

Lot 7

rth

Lot 8

Lot 1

PHASE 1 Lot 2 Lot 6 Lot 3

Lot 5 Lot 4

Pe rth

Davidson Rd

100

200

Metres

Produced Jan 19th, 2015 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

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AGENDA ITEM #n)

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AGENDA ITEM #n)

www.hopkinschitty.com

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Subject Lands: Willowbrook Estates being Part of Lots 18 and 19, Concession 2 and Part of Road Allowance between Lot 18 and 19, former Township of Storrington, Township of South Frontenac, County of Frontenac

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of subdivision are as follows:

Approved Draft Plan: That this conditional approval applies to the Draft Plan of Subdivision, dated September 19, 2014 and updated October 14, 2015, showing a total of sixteen residential lots, two blocks and two streets in two phases of development, and the Plan of Subdivision for Phase 1 dated October 16, 2015, both of which are prepared and certified by Hopkins, Cormier & Chitty, Surveying Consultants Inc. OLS.
Subdivision Agreement: A. That this development may be developed in two phases, and that each phase be developed as a separate plan of subdivision. B. That the owners of the subject land enter into a subdivision agreement with the Township of South Frontenac for Phase 1, prepared to the satisfaction of the municipality, to be registered on title of the subject land. C. Prior to final approval of Phase 2, the owner of the subject lands shall enter into a subdivision agreement with the Township of South Frontenac for Phase 2, prepared to the satisfaction of the municipality, to be registered on title of the subject land and which shall satisfy all draft plan conditions for Phase 2. D. That the Subdivision Agreement and all Agreements of Purchase and Sale shall include provisions stipulating that any dwelling erected on Lots 1, 2, and 3 of Phase 1 and Lots 6, 7, 8, and 9 of Phase 2 shall be oriented such that the front façade of the dwelling (or architectural treatment simulating a front façade) faces Perth Road to the satisfaction of the Township. For clarity, it will be the decision of the Township as to what method of construction will satisfy this requirement.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

E. That the owner agree in writing to satisfy all the requirements, financial and otherwise, of the municipality concerning the provision and/or upgrading of roads, installation of services, and drainage, all in accordance with the municipality’s standards and procedures. 3. Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision/upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the subdivision. 4. Access A. That the two road allowances included in this draft plan shall be identified as Street ‘A’ and Street ‘B’ shall be identified as “Willowbrook Drive” and “Summerside Drive” as shown on Phase 1, and shall be constructed to Township standards for new public roads with paved asphalt surfacing and that the road be dedicated as a public highway. B. That Perth Road shall be upgraded at the entrance to the subdivision to the Township’s satisfaction to facilitate ingress and egress including the construction of a southbound right taper to be completed within one year of registration of Phase 1. C. That 0.3 metre reserves be identified by survey along Lots 1, 2, 3, and 4 of Phase 1 and Lots 5, 6, 7, 8 and 9 of Phase 2 (shown as Lots 16, 15, 14, 13, and 12 respectively on the draft plan of subdivision) where the lots abut the road allowance of Perth Road to be held in trust by the municipality for the purpose of denying additional access onto Perth Road. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

D. That the Owner shall pay the total costs for the Township to install a 1.5 metre wide concrete sidewalk along the west side of the road allowance of Perth Road from the northern limit of Willowbrook Drive to the northernmost limit of the subdivision which abuts Perth Road, just south of the two commercial lots (i.e., along Lot 1 of Phase 1 and Lots 5,6,7,8 and 9 of Phase 2). The total costs of constructing the required sidewalk for Phase 1 shall be provided by the Owner at the time of execution of the subdivision agreement with the municipality for Phase 1. The owner shall provide additional security for the balance of the sidewalk to be constructed in Phase 2 at the time of execution of the subdivision agreement. E. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. 5. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated November 22, 2013 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality and KFL&A Public Health for each Phase of the development. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Soil Stockpile Sampling Report, dated October 10, 2013, from XCG Environmental Engineers and Scientists and all associated drawings and peer review recommendations be complied for each Phase of the development including the following recommendations: i. Each well should be assessed by a qualified hydrogeologist for water quantity and quality. ii. Each well, including the existing five test wells, be properly developed and upgraded to include a vermin proof cap. iii. The hydrogeologist should at a minimum provide an opinion on the suitability of the well to be used for domestic purposes and any compensatory water flow and/or any water treatment measures. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

iv. That the draft approval include the proponent’s consultant recommendation for water treatment as outlined in XCG’s letter dated July 23, 2014 including:

Filtration,
Disinfection (i.e., UV light)
Potential for additional measures including, a hydrogen peroxide, air or sodium hypochlorite drip system.
Potential for water softening
Potential for reverse osmosis systems C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations.
Environment A. That all conditions outlined in the letters dated July 21, 2014 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality for each Phase of the development. B. That the Owner shall deed the lands described as Block 8 on Phase 1 (Environmental Protection Area) to an abutting property. The Owner agrees to ensure that title to Block 8 and the abutting lands are in the same names, with the intent that both parcels will be merged in title, on the understanding that the Municipality will pass a deeming by-law to deem Block 8 on Phase 1 not to be within a plan of subdivision, to effect the merger of title as aforesaid. C. That the lot grading and drainage plan submitted for approval shall provide for permanent markers and signage to be installed by the Owner along the rear lot lines at the rear lot corner of Lots 6 and 7 of Phase 1, and Lots 1, 2, 3, and 4 of Phase 2, to identify the boundary of the EPA block (Block 8 of Phase 1)

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

D. That the subdivision agreement include a provision that would require that the natural soil and vegetation within the 30 metre setback area from the wetland be left in its natural state for Lots 6 and 7 of Phase 1 and Lots 4, 3, 2, and 1 of Phase 2 (also shown as Lots 4, 3, 2, and 1 of the draft plan of subdivision), in accordance with the recommendations of the Cataraqui Region Conservation Authority letter dated July 21, 2014 to the County of Frontenac and the Township’s environmental protection policies. 7. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. B. That a flood plain compensation plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. C. That a final stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. More specifically, that site drainage design, construction and maintenance be in accordance with the recommendations contained in the “Analysis of Stormwater Management Requirements for the Willowbrook Estates Subdivision” report dated March 3, 2014, prepared by Josselyn Engineering Incorporated and in accordance with the associated design drawings which include construction of ditches and culverts all subject to the satisfaction of CRCA and the municipality and at no cost to the municipality for each Phase of the development. D. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA notifying the Owner that permission will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing rough Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

grading, stockpiling, road construction, etc. within 30 metres of the wetland, and within 15 m of the 100.00 m GSC flood elevation on the subject property. E. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA to provide notice to purchasers of Lots 6 and 7 and Block 8 in Phase 1 and Lots 1, 2, 3, and 4 in Phase 2 (also shown as Lots 1, 2, 3, and 4 in the draft plan of subdivision) that site alteration and construction (including but not limited to buildings, structures, filling and grading) on these lots may require permission under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing these activities. (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. F. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as road construction; stormwater drainage, design, and maintenance; and the construction and design of ditches and culverts. 8. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance to be paid proportionately prior to the respective registrations of the plans for Phase 1 and Phase 2. 9. Human Remains: The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval).

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1 & 2) Reports, dated January 2009 by the Cataraqui Archaeological Research Foundation be implemented to the satisfaction of the Township for each Phase of the development. B. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net
Utilities and On-Site Works A. That, in accordance with the letter dated January 21, 2014 from Canada Post, Centralized Community Mail Boxes shall be installed at a location on the road allowance of Willowbrook Drive near the entrance to the development at Perth Road along the side yard of Lot 1 of Phase 1 in the Plan or at an alternative location to the satisfaction of Canada Post the Township B. That prior to final approval, the Owner satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development and that all servicing issues are resolved such as road and sidewalk construction. C. That all servicing including Bell, Hydro, etc. be installed underground. D. That all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

E. That, prior to final approval of each Phase of development, street lighting shall be installed to the satisfaction of the municipality including lighting at both turning bulbs in Phase 1 and at the entrance to the development at Perth Road such lighting to also illuminate the mail box location F. That, prior to final approval of each Phase of development, the municipality shall be satisfied that all servicing issues are resolved such as road and sidewalk construction. G. That prior to final plan approval, the Owner shall submit a Landscape Plan which provides for: i. One tree to be planted by the Owner in the front yard of each of the lots in the plan of subdivision; ii. A planting area or screening buffer which shall include an additional tree along the rear lot line for the residential lots abutting Perth Road (Lots 1, 2, 3, and 4 of Phase 1 and Lots 5, 6, 7, 8, and 9 of Phase 2). This planting area/buffer may include additional trees for each lot, berms, vegetation, and other measures to the satisfaction of the Township. All trees shall be all of a type, size and location as specified in the Township’s Site Plan Guidelines. iii. The residential lots abutting the existing residential properties on Davidson Side Road (Lots 4 and 5) shall retain their existing natural vegetative buffer. 12. Revisions to Draft Plan: A. That Prior to Final Subdivision Approval for any phase, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan for any Phase subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 13. General conditions: Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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AGENDA ITEM #n)

Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. 14. Clearance Letters: A. That Prior to Final Subdivision Approval for any Phase, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 13 have been satisfied. C. That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 5A has been satisfied. D. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 6 and 7 have been satisfied 15. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given for Phase 1, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. Planning approval for Phase 2 shall lapse at the Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

expiration of three years from date of issuance of final approval for Phase 1, unless an extension is requested by the owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review draft digital copies of all applicable Reference Plans, Surveys and, the M-Plan.
When requesting final approval, such a request must be directed to the Clerk, and be accompanied with: 

Five (5) mylars and five (5) paper prints of the completed Final M-Plan;



Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality;



A copy of the subdivision agreement



A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage;



A digital file in AutoCad format; and,



An application fee in accordance with the County’s applicable fee by-law.

All measurements in final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval. Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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Applicant: 1069823 Ont. Ltd. (Matias)

Date of Decision: January 20, 2016

File No.: 10T-2013/001

Date of Notice:

Clearances are required from the following agencies: Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority

Appendix B to Report 2016-007 Conditions to Approval – County File #10T-2013/001 January 20, 2016

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& ]"???’

TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

March 4, 2016 Joe Gallivan, Director of Planning & Economic Development County of Frontenac 2069 Battersea Road

Glenburnie, Ontario KOH ?SO Re: Clearance Letter for Willowbrook Estates Phase l Subdivision: 1059823 0ntario Ltd.:

File ?OT-2013/001: Part Lots 18 & 19, Concession II; District of Storrington, Township of South Frontenac

Dear Joe Gallivan;

The Township of South Frontenac is in receipt of the completed and signed subdivision agreement and all supporting documents and drawings for the above-noted proposed subdivision. The County of Frontenac’s “Conditions to Approval? notice dated January 28, 2016, condition number 14 ?Clearance Letters’, requires that prior to final subdivision approval, the County is to be advised in writing by the Township of South Frontenac on the method by which conditions 1 to 13 have been satisfied. Accordingly, please be advised of the following:

Condition #1 Approved Draft Plan The plan prepared and certified by Hopkins and Corrnier Surveying Ltd., dated September 9, 2014 and updated October 14, 2015, shows a total of sixteen residential lots, two blocks and two streets named Willowbrook Drive and Summerside Drive in two phases of development and the plan of subdivision, dated October 16, 201, showing Phase 1 both of which were prepared and certified by Hopkins, Cormier & Chitty Surveying Consultants Inc., OLS. This is to the Township’s satisfaction.

Condition #2 Subdivision Agreement A. On March 4, 2016 the Township of South Frontenac entered into a subdivision agreement with 1059823 0ntario Ltd. (the owners of the subject land) which specifies that the subdivision will be developed in two phases and that each phase be developed as a separate plan of subdivision. This is to the Township’s satisfaction. B. The subdivision agreement with 1059823 0ntario Ltd. (the owners of the subject land) was prepared to the satisfaction of the municipality. The agreement specifies that the agreement will be registered on the title of the subject land. This is to the Township’s satisfaction.

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TOVVNSHIP OF 50(/T// FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

C. Schedule ?C” of the subdivision agreement specifies that the subdivision shall be developed in two phases and that, prior to registration of the second phase of development, the owner shall execute a subdivision agreement for that phase and provide all required securities and otherwise comply with the requirements of the municipality including all draft plan conditions. This is to the Township’s satisfaction.

D. Section 7 of Schedule “J? of the subdivision agreement provides that the purchasers of the lots that back onto Perth Road are adves that a front faqade of the dwelling ( or an architectural treatment simulationg a frong faqade) shall face Perth Road and that such design shall be to the satisfaction of the municipality. This provision is to the Township’s satisfaction.

E. Section 88 “Financial Requirements? in the subdivision agreement contains wording to say that the Owner agrees to satisfy all the requirements, financial and otherwise of the Township concerning the provision of municipal services including roads, installation of services, signage and provision of drainage. Also, section 24 of Schedule ?J? requires that the Owner upgrade Perth Road at the entrance to the subdivision to the Municipality’ s satisfaction including the construction of a southbound taper lane. This satisfies the Township’s requirement.

Condition #3 Financial Requirements A. Section 88, “Financial Requirements?, in the subdivision agreement contains wording to say that the Owner agrees to satisfy all the requirements, financial and otherwise of the Township concerning the provision of municipal services including roads, installation of services, signage and provision of drainage. Also, section 24 of Schedule ‘U? requires that the Owner upgrade Perth Road at the entrance to the subdivision to the Municipality’ s satisfaction including the construction of a southbound taper lane. This satisfies the Township’s requirement. B. Section 33 of Schedule ?J? of the subdivision agreement provides that the Owner shall reimburse the Township of South Frontenac and/or the County of Frontenac for all legal, engineering, plaru’iing, administrative expenses and permit fees including the cost of any peer reviewthat the Township or the County may require in relation to the subdivision. This provision is to the Township’s satisfaction. Condition #4 Access

A. Sections 9 to 14 inclusive of the subdivision agreement require the Owner to constmct the roads to Township standards for new public roads and it is specified that the roads be

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TOVVNSHIP OF SOUTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

paved with asphalt. The plans submitted and approved show the new roas as Summerside Drive and Willowbrook Drive.

This is to the Township’s satisfaction

B. Schedule “J?, number 24, of the subdivision agreement states that the entrance to the subdivision at Perth Road must be upgraded to the Township’s satisfaction to facilitate ingress and egress including the construction of a southbound taper to be completed within one year of registration of Phase 1. This satisfies the Township

C. Sections 81 and 82 of the subdivision agreement require that the owner obtain and grant to the municipality those easements and O.3 metre reserves to be held in trust by the municipality for the purpose of denying additional access onto Perth Road. Schedule ?H? of the agreement accurately describes Blocks 9, 10 and 12 as the blocks to be held in trust.

This is to the Township’s satisfaction.

D. Schedule ?J?, number 25 of the subdivision agreemenr requires the Owner to pay the total costs for construction of a 1.5 metres wide concrete sidewalk along the west side of the road allowance of Perth Road from the northern limit of Willowbrook Drive to the

northernmost limit of the subdivision which abuts Perth Road, just south of the two commercial blocks (including all land along Lot 1 in Phase l and Lots s - 9 inclusive in Phase 2). It further requires that the total cost of construction of the sidewalk abutting Phase 1 shall be provided to the municipality by the owner at the time of registration of the agreement and that the owner shall provide security for the balance of the sidewalk to be constmcted in Phase 2 at the time of execution of the subdivision agreement for Phase 2.

This is to the Township’s satisfaction.

E. Condition number 21 of the subdivision agreement requires the owner to install street signage according to Township standards and to the satisfaction of the municipality. This satisfies the Township.

Condition #5 0n-Site Sewage Disposal and Water Systems A. Schedule ?J?, number 9, of the subdivision agreement specifies that the owner agrees to implement all recommendations outlined in the letter dated November 22, 2013, from KFL&A Public Health, to the satisfaction of the municipality and KFL&A Public Health, for each Phase of the development. This is to the Township’s satisfaction.

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TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P, 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

B. Conditions number 10 to 15 of Schedule “J” of the subdivision agreement specify that all requirements and recommendations of the hydrogeology, Terrain Analysis and Soil Stockpile Sampling Report, Dated October 10, 2013 from XCG Environmental Engineers and Scientists and all associated drawings and peer review recommendations be complied with for each phase of the development including all details specified in the letter, dated July 23, 2014, from XCG Environmental Engineers. These conditions are to the Township’s satisfaction.

C. Condition number 12 of Schedule ?J” of the subdivision agreement requires that any existing wells and/or septic systems present on the Plan that are not to be used as part of the Plan of Subdivision shall be decommissioned in accordance with all applicable laws. This satisfies the Township. Condition #6 Environment

A. Condition number 30 of Schedule ?J? of the subdivision agreement requires that the owner agree to comply with all conditions outined in the letters dated July 21, 2014 from the Cataraqui Region Conservation Authority adressed to the County Of Frontenac for each phase of the development. This is to the Township’s satisfaction. B. Condition number 27 of Schedule ?J” of the subdivision agreement requires the owner to convey Block 8 to the owner of an abutting property and that the conveyance be subj ect to a deeming by-law passed by the municipality to permit title to both parcels to merge in the name of the abutting owner. It further specifies that this conveyance shall be completed no later than the date that the subdivision agreement for Phase 2 is registered. This is to the Township’s satisfaction. C. Condition number 2 of Schedule ?J? of the subdivision agreement specifies that the owner shall install permanent markers and signage along the rear lot corners of Lots 6 and 7 of Phase 1 and Lots 1, 2, 3 and 4 of Phase 2, to indentify the boundary of the EPA area (Block 8). It further requires that the Lot Grading and Drainage Plan identify the location of the markers and signage and identify this mandatory requirement. This is satisfactory to the Township.

D. Conditions number 30 and 31 of Schedule “J? of the subdivision agreement requires the owner comply with all condition of the letter dated July 21, 2014 from the CRCA and to ensure that all natural soil and vegetation within the 30 metre setback area from the wetland is maintained in its natural state.

This is to the Township’s satisfaction.

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TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P, 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #7 Stormwater

A. Condition number 4 of Schedule ?J? of the subdivision agreement requires that a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority. This is to the Township’s satisfaction.

B. Condition number 6 of Schedule ?J? of the subdivision agreement specifies that a floodplain compensation plan be prepared by a qualified professional engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate test to implement its findings be included in the subdivision agreement. This is to the Township’s satisfaction.

C. Condition number 33 of Schedule ?J? of the subdivision agreement provides that, prior to final registration of the subdivision agreement for Phase 1, a final stormwater management plan must be prepared by a qualified professional engineer and approved to the satisfaction of the Township and the CRCA. The plan must be in accordance with the Analysis of ?Storrnwater Management Requirements for the Willowbrook Estates Subdivision? report dated March 3, 2014 prepared by Josselyn Engineering Incorporated. This is to the Township’s satisfaction.

D. Condition number 3 of Schedule “J? of the subdivision agreement states that the owner agrees that permission is required pursuant to Ontario Regulation 148/06: Development Interference with Wetlands and Alterations to Shorelines and Watercourses) prior to commencing rough grading, stockpiling and road construction or other site alteration within 30 metres of the wetland and within 15 metres of the 100.00 metre GSC flood

elevation on the subject property. This condition satisfies the Township.

E. Condition number 7b. of Schedule ?J” of the subdivision agreement states that purchasers of Lots 6 and 7 and Block 8 in Phase 1 be advised that site alteration and construction

(including buildings, structures, filling and grading) on these lots may require permission under Ontario Regulation 148/06 Development Interference with Wetlands and Alterations to Shorelines and Watercourses, prior to commencing these activities. This condition satisfies the Township.

F. Condition number 34 of Schedule “J? of the subdivision agreement requires that, prior to final registration of the subdivision agreement, all servicing issues are resolved such as road constmction; stormwater drainage, design and maintenance and the construction and design of ditches and culverts. This is to the Township’s satisfaction.

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TOWNSHIP OF SOUTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #8 Parkland Dedication

A. Condition number 80 and Schedule ?G? of the subdivision agreement require the owner to convey up to five percent of the land included in the Plan for park purposes and it specifies that alternatively, the municipality may require cash-in-lieu for all or a portion of the conveyance to be paid proportionately prior to registration of the Plan. Schedule ?G? also states that the owner acknowledges and agrees that additional parkland and/or cash-in-lieu shall be required upon registration of the second phase of development. This satisfies the Township. Condition #9 Human Remains

Condition number 22 of Schedule ‘U” of the subdivision agreement specifies that, in the event that human remains are encountered during construction, all work must immediately cease and the site must be secured. It further requires that the OPP, the Registrar or Deputy Registrar of the Cemeteries Regulation Unit of the Ontario Ministry of Consumer Services and the Cultural Program Branch of the Ministry of Culture must be immediately contacted. The Township is satisfied that this condition is met.

Condition #10 Archaeological Resources A. Condition number 23 of Schedule ?J” of the subdivision agreement, requires the owner to agree that all recommendations of the Archaeological Assessment (Stage l & 2) Reports, dated January 2009, by the Cataraqui Archaeological Research Foundation be implemented to the satisfaction of the municipality for each phase of the development. This is to the Township’s satisfaction. B. Condition number 21 of Schedule ?J? of the subdivision agreement specifies that in the event that deeply buried or previously undiscovered archaeological deposits are discovered in the course of development or site alteration, all work must immediately cease and the site must be secured. It also specifies that The Algonquins of Ontario must be contacted where remains or artifacts of aboriginal origins are discovered and it specifies that the Algonquins may be contacted at 31 Riverside Drive, Suite 101, Pembroke, Ontario K8A 8R6 (613) 735-3759 - algonquins(Qnrtco.net The Township is satisfied that this condition is met.

Condition #11 Utilities and On-Site Works A. Provision 20 of Schedule “J"of the subdivision agreement specifies that the owner shall install Centrlized Cornrnunity Mailboxes and associated lighting at a location of the road allowance of Willowbrook Drive near the entrance to the development at Perth Road

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TOWNSHIP OF SOtJTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

along the side yard of Lot 1 in Phase 1 to the satisfaction of the municipality, or at an alternative location approved in advance by and the municipality. This is to the satisfaction of the Township. B. Conditions 30 and 31 of the subdivision agreement requires the approval of BellCanada and Hydro One and any other applicable utility company and any provincial or federal agency and conditions numbed 16 to 19 inclusive of Schedule ?J? require the owner to enter into all agreements and easements with these agencies and that the municipality be advised of the arrangements made for such servicing. This is to the Township’s satisfaction. C. Condition 23 of the subdivision agreement and number 32 of Schedule “J? of the agreement specify that all services must be installed underground. This satisfies the Township.

D. Condition number 13 of Schedule “J” of the subdivision agreement requires the owner to develop a site servicing plan for each lot and Block showing the location of such things as the house and entrances and condition number 26 of Schedule “J” requires the owners of all lots to obtain entrance permits from the municipaly’ s Public Works Department and it requires that the location of all driveways and the size of associated culverts for each lot be determined by the Public Works Department. This satisfies the Township in this regard. E. Schedule ?J”, Condition number 29, of the subdivision agreement specifies that the owner agrees to install street lights to the satisfaction of the municipality, includinglighting at the entrance to the development at Perth Road, such that lighting also illuminates the location of the Centralized Communiy Mailbox, and at the temporary and permanent turning circles in Phase 1. This is to the Township’s satisfaction. F. Conditions 7 to 14 inclusive of the subdivision agreement require the roads to be constmcted to minimum Township standards and Schedule “J?, Condition number 25 of the agreement addresses sidewalk construction. This satisfies the Township in this regard. G. Condition number 4 of Schedule “I? of the subdivison agreement requires the owner to prepare a landscape plan which provides for one tree to be planted by the Owner in the front yard of each of the lots in the plan of subdivision as well as a planting area or screening buffer which shall include an additional tree along the rear lot line for the residential lots that abut Perth Road (Lots 1, 2, 3 and 4 of Phase 1 and Lots s, 6, 7, 8 and 9 of Phase 2) all of a type, size and location as specified in the Township’s Site Plan

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TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P. 0, Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Guidelines and Lot s in Phase 1, which abuts the existing residential properties on Davidson Road, shall retain its existing natural vegetative buffer. This is to the Township’s satisfaction. Condition #12 Revisons to Draft Plan

A. Condition number 35 of Schedule ?J? of the subdivision agreement specifies that, prior to final registration of the subdivision agreement for any Phase the owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from the draft plan approval. This satisfies the Township.

B. Condition number 36 of Schedule “J? of the subdivision agreement states that, where final engineering designs result in minor variations to the Plan, these may be reflected in the Final Plan for any Phase subject to the Township’s and the County’s satisfaction. The Township acknowledges that the owner must accompany these plans with any request to the County for final approval. This satisfies the Township. C. It is hereby stated that, by By-law Number 2014-66 the proposed subdivision was brought into conformity with the provisions of the zoning by-law. This satisfies the Township. In consideration of the above, the Township has no objection to final approval of the Plan of Subdivision by 1059823 0ntario Ltd. (Matias). Yours tmly, (….-.

‘?

Lindsay Mills Planner/Deputy Clerk cc. Wayne Orr, CAO

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www.hopkinschitty.com

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www.hopkinschitty.com

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Report 2016-036 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

March 16, 2016

Re:

Planning & Economic Development – Hartington Plan of Subdivision – County File # 10T-2013/002

Recommendation Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Hartington Plan of Subdivision, County File # 10T-2013/002; And Further That Council direct staff to deliver a report for the April 20, 2016 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Hartington development prior to the Hearing And Further That staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. Background The subject lands are described as Part of Lot 7, Concession 7, formerly municipal Township of Portland, Township of South Frontenac, County of Frontenac. It is located on the west side of the K&P Trail between Boyce Road and Petworth Road. The northern portion of the property is within the Hartington settlement area. A map of the proposed development as originally submitted with the application is attached to this report as Appendix A. The proposal is for a Draft Plan of Subdivision containing thirteen (13) lots for single detached dwellings. The current proposal – which is also the proposal that has been appealed to the Ontario Municipal Board (OMB) – was revised from the original submission of a forty-nine (49) lot subdivision on a 44.8 hectare (111 acre) property. On October 9, 2016, the applicant provided documentation intended to revise the original planning rationale and reduce the size of the proposed subdivision from 49 to 13 lots. A copy of the correspondence, including a map of the revised plan is attached to this report as Appendix B

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A concurrent Zoning By-law Amendment was filed with the revised subdivision plan, and has also been appealed to the OMB. The zoning amendment would rezone the land from ‘Rural (RU)’ to ‘Residential (R)’ to recognize the residential development proposal. An associated zoning by-law amendment proposal was submitted to the Township of South Frontenac to rezone the lands to a special Residential Zone (R-28) to permit the residential use of the lands and to recognize the frontages as proposed at only 46 metres. Frontenac County deemed the application to be complete pursuant to the requirements of the Planning Act on November 15, 2013. At the direction of the County, South Frontenac Township has held two public meetings with regard to the Hartington development to consider both the plan of subdivision and the necessary Zoning By-law amendment. A formal public meeting on July 7th, 2015. Following the public meeting the Draft Plan was revised to include 13 instead of 49 lots. A second public meeting was held on July 15th, 2015 to discuss the revised proposal. On February 12, 2016 the applicant filed an appeal on the draft plan of subdivision and zoning by-law for lack of decision within 180 day time period required under the Planning Act. Although Hearing dates have not yet been set (OMB File No. PL160168), the Board has advised in correspondence to the County dated March 2, 2016 that all Parties should be prepared to proceed at any time. A copy of the correspondence from the OMB is attached to this report as Appendix C. Notice for prehearings and hearings are generally mailed 35 days before the hearing and Notice for mediation meetings can be given on shorter notice. Once dates are set, adjournments are not granted except where compelling circumstances exist and with the consent of all parties and/or the approval of the Board. Comment County Council has not reviewed the Hartington subdivision. Although there are no formal requirements per the County Procedural By-law, it has been a tradition that County Council not deal with a subdivision proposal until the local Township Council has passed a resolution of support or refusal. At the time of writing of this report, South Frontenac Council has not passed a resolution to either approve or refuse the Hartington development. At the Township Council meeting held on March 1st, 2016, the following resolution was passed: Resolution No. 2016-6-17 Moved By Councillor Schjerning Seconded By Councillor Sleeth Move Deferral with instructions that the Township engage an independent environmental consulting firm to review the reports that have been submitted to date and make a determination on the water quantity and quality in proposed

Council Recommend Report Planning & Economic Development – Hartington Plan of Subdivision - County File # 10T-2013/002 March 16, 2016

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development and surrounding areas and make recommendations as to any additional testing or monitoring that should be conducted. CARRIED A Township planning report was included in the March 1st agenda that recommended that Township Council endorse the proposed subdivision, zoning amendment, and draft conditions. However, those recommendations are in abeyance until Township Council receives further information with respect to water quality and quantity on the property. A copy of the Township of South Frontenac resolution is attached to this report as Appendix D. As Council is aware, the County has retained Malroz Engineering to provide review and recommendations on all hydrogeological studies that are submitted as part of a subdivision or condominium application. Malroz has been engaged in the Hartington review process from the outset, including site visits and the review of all analyses and test results that have been provided by the applicant’s hydrogeological engineer. Malroz has also responded to work completed on behalf of a local citizens group by the engineering firm McIntosh Perry, and have also commented on the tests and analysis prepared by S.O.S. Consulting with respect to the Township-initiated site cleanup of a former gas station site in Hartington. The work and recommendations from Malroz will form one of the bases of planning staff’s opinion with respect to the suitability of this proposed subdivision. Next Steps – Ontario Municipal Board Hearing Rather than proceeding directly to an OMB Hearing, mediation is an option available should the parties consent to this process. Mediation is intended to provide the parties with a more satisfactory manner in which to reach a resolution in the same or lesser timeframe as the traditional adjudicative process. Staff had advised the OMB when submitting the appeal that the County believed that this matter would benefit from mediation and that it believed that all parties would consent to participating in mediation and/or a Prehearing Conference; however as noted, all parties must consent. As the development is now in the hands of the OMB, the final decision will not be made by County Council but by the Board. Staff suggest that County Council has two options: (1) Do Nothing – the OMB Hearing would proceed without representation from the County. It is not known if South Frontenac would attend as they are not the approval authority and at this time have not formally taken a position. By not attending, the County would not have an effect on the outcome of the hearing and the Board would make its decision without any planning evidence from County planning staff or legal representation. In this situation, it is possible that the appellant will request the Board to order costs against the County and Township for the need to appeal to the Board rather than the County making a decision. (2) Establish a Planning Opinion – should Council agree to the recommendation that staff prepare a planning report, a resolution could be passed at the April Council meeting and staff could be directed to defend that opinion at the OMB. Council Recommend Report Planning & Economic Development – Hartington Plan of Subdivision - County File # 10T-2013/002 March 16, 2016

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Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. When establishing ‘good planning’ it is important the Council be provided with a professional planning opinion to make an informed decision. Financial Implications If Council chooses the ‘Do Nothing’ approach there will be a risk of the OMB awarding costs to the appellant from the County. If Council chooses to establish a planning position, the costs of legal counsel will be required. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Ontario Municipal Board

Council Recommend Report Planning & Economic Development – Hartington Plan of Subdivision - County File # 10T-2013/002 March 16, 2016

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Appendix A

OW05

OW03 OW02

OW04

OW11 OW01

OW09 OW12

OW13

OW06

TW01

TW02 TW03 TW09 TW10

TW04

TW05

TW06

OW08

TW11 TW12 TW07

OW07

TW08

OW10

TW01/OW01

MONITORING WELL LOCATION PLAN DECEMBER 30, 2014 Hydrogeological Study T. Grant Custom Homes Proposed Hartington Subdivision, Hartington, Ontario

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Council Recommend Report Report 2016-038 To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Reid Shepherd, Community Planner

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Applewood Plan of Vacant Land Condominium Final Approval – County File 10T2014/001

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Applewood Plan of Vacant Land Condominium Final Approval – County File 10T-2014/001 report; And Further That the Council of the County of Frontenac grant Final Approval to the Applewood Plan of Vacant Land Condominium – County File 10T-2014/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents. Background The Applewood approved Draft Plan of Vacant Land Condominium is located in the Township of South Frontenac on the east basin of Loughborough Lake, just east of the Perth Road bridge, and is accessed through Keir Road. The municipal address is 3520 Keir Road. The subject property, which is currently owned by 1324789 Ontario Inc., is 40.4 hectares (100 acres) in size. The draft approved plan would see a 23 unit vacant land condominium for single detached dwellings, with each dwelling being serviced by an individual private well and septic system. Two of the units, which are located at the north end of the property, would have direct water frontage on Loughborough Lake. Two common element roads would provide access to the proposed units. An existing recreation trail provides an additional link to the proposed waterfront park and existing docking area. The low lying

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lands located between the waterfront park and residential development lands are designated as Provincially Significant Wetland. No development is proposed within this wetland area. The owner intends to purchase an adjacent Township road allowance to be part of the development lands, and is also seeking to add lands on the east side of the development for an additional potential unit. A map of the plan is attached as Appendix A and the draft conditions approved by Council on December 3, 2014 are included as Appendix B. As the conditions of draft approval have been cleared, the County has now received a request from the proponent for final approval. Comment County staff have reviewed the Final Plan of Vacant Condominium for conformity with the approved Draft Plan of Vacant Land Condominium and reviewed each condition to ensure the conditions were satisfied. The conditions of draft vacant land condominium approval have been met to the satisfaction of County staff through the submission of the final plan and through a clearance letter provided by the Township of South Frontenac. The clearance letter and confirmation of the draft conditions are included as Appendix C. Appendix D includes the applicant’s request for final approval as well as documentation detailing how all of the conditions of draft approval have been satisfied. Staff are satisfied that the application for final approval: (i)

is consistent with the Provincial Policy Statement;

(ii)

meets the tests under Section 51(24) of the Planning Act;

(iii)

complies with policies of the Township of South Frontenac’s Official Plan and conforms to the Zoning By-law; and,

(iv) has fulfilled the revised conditions of draft approval issued by County Council on December 3, 2014. Financial Implications The required fee to process final approval of the plan of vacant land condominium in the amount of $600 has been paid to the County by the proponent and all funds owed have been paid to the Township. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is the Protection of Natural Areas. The plan recognizes that the Frontenacs are Council Recommend Report Planning and Economic Development – Applewood Plan of Vacant Land Condominium Final Approval– County File 10T-2014/001 March 16, 2016 Page 2 of 3

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unique due to the rich natural environment found here and that the protection of lakes is a crucial component in protecting our natural resources. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies

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Applicant/Agent: FOTENN Consultants Owner: 1324789 Ontario Inc File No.: 10T-2014/001 Date of Decision: December 3, 2014 Applewood Vacant Land Condominium Last Date of Appeal: December 24, 2014 Date of Notice: December 4, 2014 Subject Lands: Part of Lots 20 & 21 of Plan 13R-4043, Concession 5, Geographic Township of Loughborough, former Municipal Township of Storrington, Township of South Frontenac

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of condominium are as follows:

Approved Draft Plan: That this conditional approval applies to the Draft Plan of Vacant Land Condominium, dated October 27, 2014, last revised November 21, 2014, prepared by WESA and certified by Ronald Clancy, Ontario Land Surveyor which shows the following: • • • • • • • • • • •

Twenty-two (22) units for single detached dwellings (Units 1-22); One common element block for garbage receptacles (Block 23) One common element block for mailboxes (Block 24) Three common element road blocks (Blocks 25, 26, and 33) One waterfront park access block (Block 27) One waterfront park access, parking, and open space block (Block 28) One waterfront park access bridge (Block 29) One unit for an existing solar panel (Unit 30) One waterfront park block (Block 31) One easement block (Block 32) Proposed addition of adjacent road allowance.

Condominium Agreement: That the owners of the subject land enter into a plan of vacant land condominium agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision of private lanes and upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium. County of Frontenac File No. 10T-2014/001 Applewood Draft Plan of Condominium Notice of Decision for Draft Approval – December 4, 2014 Page 1 of 8

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Access: A. That the road allowances included in this draft plan identified as Blocks 26 and 33 shall be shown and constructed to Township standards for new private lanes. B. That traffic counts be undertaken at Duff Road and Keir Road and that Keir Road be upgraded to the Township`s satisfaction from the entrance at the subject land to Duff Road - a distance of approximately 639 metres. C. That the new lane identified as ‘Block 26 Common Element’ be named to the satisfaction of the municipality. D. That a 0.3 metre reserve be identified by survey along the road allowance of Keir Road where it abuts proposed Unit 22 to be conveyed to and held in trust by the municipality for the purpose of denying additional access onto Keir Road. E. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. F. That, prior to final approval, the portion of the unopened road allowance of Keir Road, identified on the Plan dated October 27, 2014 as ‘other lands to be purchased by applicant’, be closed and the ownership transferred to the owner of the subject land. G. That the condominium agreement include a clause stating that 911 civic addressing and locations of all entrances to the units including the construction and locations of any entrance culverts shall be shown on a plan prepared to the Township’s satisfaction prior to any development of the property.
Declaration, Easements and Joint Use Agreement: A. That any applicable easements in effect or being created through the condominium are reflected in the description and declaration to the satisfaction of the Township B. That the laneways be subject to a joint use agreement (or other similar legal agreement), to be registered on title, between the condominium corporation/declarant and any other properties with access to the lanes to the satisfaction of the Township. County of Frontenac File No. 10T-2014/001 Applewood Draft Plan of Condominium Notice of Decision for Draft Approval – December 4, 2014 Page 2 of 8

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C. That legal access to proposed Unit 21 be obtained over the abutting portion of Applewood Lane that is on other private lands and that the condominium agreement contain wording to permit this access. This wording must also acknowledge that the existing residential lots’ access over Applewood Lane will be maintained. D. That the condominium agreement include a provision to recognize that the existing easement identified at Block 32 on the Plan dated October 27, 2014, shall have legal access over the common elements identified as Blocks 25 and 33 (Applewood Lane) for the purpose of maintaining the access to the point of land to the northeast of the subject land 6. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated August 20, 2014 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality and KFL&A Public Health. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated May, 2014 from WESA, and all associated drawings and peer review recommendations be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of condominium be decommissioned as per applicable regulations. 7. Environment: A. That all conditions outlined in the letter dated October 30, 2014 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That the recommendations of the Environmental Impact Statement (EIS) dated June 27, 2013 prepared by Ecological Services, be updated to reflect the present development proposal ie., a ‘plan of condominium’ and that it be implemented including the requirement that all development be set back a minimum of 40 metres from the high water mark of any waterbody or wetland.

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C. That the condominium agreement contain wording applying to all of the proposed units setting out the municipality’s limited service policies to recognize that there is no commitment or requirement by the municipality to assume responsibility for ownership or maintenance of the private lanes within the plan. In addition, the condominium agreement applying to units adjacent to the Provincially Significant Wetland shall set out the municipality’s environmental protection policies requiring that the area within 30 metres of the high water mark of a waterbody or wetland be maintained in a natural state for soil and vegetation. D. That appropriate signage is placed at the high water mark / PSW wetland boundary on each of the interior lots fronting onto the PSW that clearly identifies the wetland edge / property line. E. That the Condominium Agreement include wording to reflect a provision prohibiting development within 40 metres of the PSW edge / high water mark of Loughborough Lake and the PSW, and that the lands within 30 metres of the high water mark of Loughborough Lake / PSW will be maintained as a no-cut buffer, within which there be no disturbance of the soil mantle or vegetation cover. F. That the Condominium Agreement include wording to reflect a provision prohibiting the construction of docks, marine facilities, and shoreline alteration within the PSW. G. That notice be provided to future purchasers advising them of the applicable CRCA regulations, and any particular environmental restrictions on individual lots, in wording and in a manner to the satisfaction of CRCA and the Township. 8. Stormwater: A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Condominium Agreement between the Owner and the Township. B. That a detailed stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Condominium Agreement. County of Frontenac File No. 10T-2014/001 Applewood Draft Plan of Condominium Notice of Decision for Draft Approval – December 4, 2014 Page 4 of 8

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C. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as private lane construction; upgrades to Keir Road; stormwater drainage, design, and maintenance; and the construction and design of ditches and culverts. 9. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance 10. Human Remains: The condominium agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval). 11. Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1-4) Report by Abacus Archaeological Services be implemented to the satisfaction of the Township. B. That the applicant provide clearance letters for the Stage 1-4 Archaeological Assessments from the Ministry of Tourism, Culture, and Sport. C. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net County of Frontenac File No. 10T-2014/001 Applewood Draft Plan of Condominium Notice of Decision for Draft Approval – December 4, 2014 Page 5 of 8

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Utilities and On-Site Works: A. That, prior to final approval a garbage collection facility be installed at the entrance to the development at Keir Road on Block 23 or other location to the satisfaction of the Township. B. That, prior to final approval any required Canada Post box be installed at Block 24 near the entrance to the development at Keir Road. Any modification of this location shall be subject to the requirements of Canada Post and the satisfaction of the Township. C. That, prior to final approval, street lighting shall be installed to the Township’s satisfaction at the location for the Canada Post boxes and garbage collection area. D. That prior to final approval, the Owner satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development.
Revisions to Draft Plan: A. That Prior to Final Condominium Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac.
General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the units/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed condominium conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. County of Frontenac File No. 10T-2014/001 Applewood Draft Plan of Condominium Notice of Decision for Draft Approval – December 4, 2014 Page 6 of 8

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C. That the Owner submit a draft Vacant Land Condominium Declaration for approval by the Township and County to ensure all conditions of approval will be satisfied. D. That the final agreement provide a mechanism to revoke the existing site plan approval and Environmental Compliance Approval or modify these approvals to reflect the vacant land condominium plan, or that these approvals be revoked or modified prior to final approval. 15. Clearance Letters: A. That Prior to Final Condominium Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Condominium Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 14 have been satisfied. C. That Prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 6A has been satisfied. D. That Prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 7 and 8 have been satisfied. 16. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

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NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Condominium Approval, the applicant shall submit to the County of Frontenac for review draft digital copies of all applicable Reference Plans, Surveys and, the Vacant Land Condominium Plan.
When requesting final approval, such a request must be directed to the Clerk, and be accompanied with: Five (5) mylars and five (5) paper prints of the completed Final Vacant Land Condominium Plan; Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; A copy of the condominium agreement and the condominium declaration; A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage; A digital file in AutoCad format; and, An application fee in accordance with the County’s applicable fee by-law.
All measurements in condominium final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
Clearances are required from the following agencies: • • •

Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority

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TOWNSHIP OF SOtlTH FRONTENAC

P/anning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2T0 Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

March 8, 2016 Joe Gallivan, Director of Planning and Economic Development County of Frontenac 2069 Battersea Road

Glenburnie, Ontario KOH ?SO

Re: Clearance Letter for Applewood Estates Plan of Condominium: Applicant: 1324789 Ontario Inc.: File IOT-2014/001: Part Lots 20 & 21, Concession IV; District of Storrington, Township of South Frontenac Dear Joe Gallivan; The Township of South Frontenac is in receipt of the completed and condominium agreement and all supporting documents and drawings for the above-noted proposed plan of condominium. The County of Frontenac’s “Conditions to Approval” notice dated December 4, 2014, condition number 15 aClearance Letters’, requires that prior to final condominium approval, the County is to be advised in writing by the Township of South Frontenac on the method by which conditions l to 14 have been satisfied. Accordingly, please be advised of the following:

Condition #1 Approved Draft Plan The plan prepared by WESA and certified by Ronald Clancy, Ontario Land Surveyor, dated October 27, 2014, revised November 21, 2014, shows a total of twenty two units for single detached dwellings (Units 1 -22); one common element block for garbage and one for mailboxes (Blocks 23 & 24); three cormnon element blocks for private lanes (Blocks 25, 26 and 33); one waterfront park access block (Block 27); one waterfront park access, parking and open space block (Block 28); one waterfront park access bridge (Block 29); one unit for an existing solar panel (Unit 30); one waterfront park block (Block 31); one easement block (Block 32); and an addition of a portion of abutting road allowance. This is to the Township’s satisfaction.

Condition #2 Condominium Agreement On March 8, 2016 the Township of South Frontenac entered into a vacant land condominium agreement with l 324789 0ntario Inc. and Magenta Waterfront Development Corporation (the owners of the subject land) to be registered on the title of the subject land. This is to the Township’s satisfaction.

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TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P, 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #3 Financial Requirements A. Condition number 17 of the condominium agreement specifies that it is the intent of the agreement that the municipality shall not incur any expense for the development of the owners’ lands and that every obligation of the owner under the agreement shall be deemed to include the words “at the expense of the owner? unless specifically stated otherwise. And condition number 32 of Schedule ?E” of the condominium agreement requires the Owner to agree in writing to satisfy all requirements, financial and otherwise of the municipality for the provision of private lanes and upgrading of roads, installation of services and drainage kincluding dirches and culverts, according to the municipality’s minimum standards.

This is to the Township’s satisfaction.

B. Condition number 19 of the condominium agreement requires that the owner pay all legal, engineering, landscape, architectural, planning and administrative costs incurred by the municipality to process the Plan including all fees and the preparation and and registration of all required agreements and transfers. This is to the Township’s satisfaction. Condition #4 Access

A. Condition number 31of Schedule “E” of the condominium agreement states that the Owner shall constmct private lanes on the road allowances included in this Plan identified as Blocks 25, 26 and 33 and such construction shall be to the municipality’s minimum standards for new private lanes. This satisfies the Township’s requirement.

B. Condition number 12 of Schedule “E? of the condominium agreement requires that Keir Road be upgraded to the Township’s satisfaction from the entrance at the subject land to Duff Road - a distance of approximately 639 metres at a time and share of costs to be determined by the municipality. Traffic counts undertaken at Duff Road are not required by the municipality. This is to the Township’s satisfaction. C. The new lanes have been named ?Applewood Lane?, “Juniper Lane? and ?Balsam Lane”. This satisfies the Township. D. Schedule “D? of the condominium agreement requires the Owner to convey to the municipality in fee simple, free of any encumbrances, those lands described as Parts 50, 51, 52 and 53 on Plan 1 3R-2 1240 for the purposes of a O.3 mete reserve. This satifies the Township in this regard.

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TOWNSHIP OF SOtJTH FRONTENAC

Planning Department P. 0, Box 100, 4432 George Street Sydenham, Ontario, KOH 2T0 Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

E. Condition number 33 of Schedule “E” of the condominium agreement requires the Owner to install street signage satisfactory to the municipality prior to registration of the Plan. This is to the Township’s satisfaction’

F. The portion of unopened road allowance (an extension of Keir Road) has been closed and ownership transferred to the Owner. The Township is satisfied. G. Conditions 11 and 12 of the condominium agreement specify that 911 civic addressing and the locations of all entrances to the units in the Plan including the location of all culverts and 911 civic addressing signage shall be shown on a plan approved by the municipality prior to development. This is to the Township’s satisfaction.

Condition #5 Declaration, Easements and Joint Use Agreement A. Schedule “A” of the condominium agreement specifies and legally describes all applicable easements in effect and being created through the condominium. This is to the Township’s satisfaction B. Condition #22 of Schedule ?E’ of the condominium agreement requires the Owner to agree that all existing lots outside of the Plan which require access through Applewood Lane be formalized through easement and be contained within a joint use and maintenance between the Owner and the owners of the adjacent lots and be registered on the title of the lots.

This satisfies the Township

C. Condition #23 of Schedule “E’ of the condominium agreement states that access t Unit 21 shall be obtained only by way of private right-of-way over Part 45 on Plan 1 3R-2 1240, which right-of-way shall be established to the satisfaction of the municipality. This is to the Township’s satisfaction.

D. Condition #24 of Schedule ?E’ of the condominium agreement specifies that access to lands owned by 1073650 0ntario Inc., comprising all of PIN 36291-0501 be created in the Declaration for the Condominium over the required parts of Plan 1 3R-2 1240. This is to the Township’s satisfaction.

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AGENDA ITEM #p)

TOWNSHIP OF 80(/T// FRONTENAC

Planning Dep.

€-aa s-a&

P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #6 0n-Site Sewage Disposal and Water Systems A. Condition #5 of Schedule ?E’ of the condominium obligates the Owner to implement all recommendations outlined in the letter dated August 20, 2014, from KFL&A Public Health, to the satisfaction of the municipality and KFL&A Public Health. This is to the Township’s satisfaction.

B. Condition #3 of Schedule ?E’ of the condominium agreement states that the owners of each unit in the plan acknowledge receiving the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report Dated March 2014 as amended dated May 2014 prepared by WESA Enviromnental and that they agree to comply with the recommendations contained therein.

This condition is to the Township’s satisfaction.

C. Condition number 3(g) of Schedule ?E? of the condominiurn agreement specifies that any exisiting wells and or septic systems on the subject land not intended for use in the proposed development be decommissioned according to applicable regulations. This satisfies the Township. Condition #7 Environment

A. Condition #3 of Schedule ?E’ of the condominium agreement states that the owners of each unit in the plan acknowledge receiving the letter dated October 30, 2014, from the Cataraqui Region Conservation Authority to the County of Frontenac and that they agree to comply with the recommendations contained therein. This is to the Township’s satisfaction. B. Condition #3 of Schedule “E’ of the condominium agreement states that the owners of each unit in the plan acknowledge receiving the Enviromnental Impact Assessment report, dated June 27, 2013 as amended by addenda dated March 12, 2014 and May 21, 2014 prepared by Ecological Services and that they agree to comply with the recommendations contained therein. Also, this same condition requires that all owners acknowledge that no development including sewage disposal systems shall be permitted within 40 metres of the highwater mark of Loughborough Lake and the edge of any wetland.

This is to the Township’s satisfaction.

C. Condition number 10 of Schedule “E? of the condominium agreement requires that the Owner acknowledge that the municipality will not assume or maintain the lanes within the Plan and will have no obligation to undertake any works to improve, widen or upgrade them. Also, conditions 3 (d) and (f) of Schedule “E” require owners to acknowledge that all vegetation (with the exception of invasive species) shall be retained

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TOWNSHIP OF SOtlTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

within the 30 metre setback from any shoreline or wetland and that no construction shall be permitted. This is satisfactory to the Township.

D. Condition number 28 of Schedule “E” of the condominium agreement requires the Owner to install at the highwater mark/boundary of the PSW on all interior lots fronting on the PSW that clearly identify the edge of the wetland - all to the satisfaction of the Cataraqui Region Conservation Authority. This is to the Township’s satisfaction. E. Conditions 3 (d), (e) and (f) of Schedule ?E? of the condominium agreement require owners to acknowledge that all vegetation (with the exception of invasive species) shall be retained within the 30 metre setback from any shoreline or wetland and that no construction shall be permitted and that no development including structures, buildings or sewage disposal systems shall be pernnitted within 40 metres of the highwater mark of Loughborough Lake or any wetland. This is to the Township’s Satisfaction. F. Condition 3 (f) of Schedule “E? of the condominium agreement specifies that the owners acknowledge and agree that, within the PSW there shall be no construction of and structures, including docks, marine facilities and pathways and that the shoreline shall not be altered in any way. This satisfies the Township G. Condition #3 of Schedule ?E’ of the condominium agreement states that the owners of each unit in the plan acknowledge receiving the letter dated October 30, 2014, from the Cataraqui Region Conservation Authority to the County of Frontenac and that they agree to comply with the recommendations contained therein. Also, condition (i) of the same section requires that all owners acknowledge and agree that all watercourses on the subject lands are subject to the “Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation? (Ontario Regulation 148/06). This is to the Township’s satisfaction. Condition #8 Stormwater

A. Condition number 19 of Schedule ?E? of the condominium agreement requires the owner to ensure that sediment and erosion control plan be prepared by a professional engineer in accordance with current best management practices. The plan must be approved by and to the satisfaction of the Township and the Cataraqui Region Conservation Authority. This is to the Township’s satisfaction.

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TOWNSHIP OF 50(/T// FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

B. Condition number 20 of Schedule “E? of the condominium agreement specifies that the Owner shall construct, operate and maintain the stormwater management system in accordance with all approved drawings, the approved storrnwater management report and government authority approvals, including without limitation the following reports: a.

Servicing and Stormwater Management Design Brief prepared by Ainley Group dated June 17, 2015;

b. Grading and Storrnwater Management Plan North, Drawing C200 prepared by Ainley Group dated August 18, 2015 ; C.

Grading and Stornnwater Management Plan South, Drawing C20 l prepared by Ainley Group dated August 18, 2015 ; and

d. Erosion and Sediment Control Plan, Drawing C202 prepared by Ainley Group dated August 18, 2015. This is to the Township’s satisfaction.

C. Condition number 34 of Schedule “E? of the condominium agreement requires the Owner to agree in writing to satisfy all requirements, financial and otherwise of the municipality for the provision of private lanes and upgrading of roads, installation of services and drainage kincluding dirches and culverts, according to the municipality’s minimum standards.

This is to the Township’s satisfaction. Condition #9 Parkland Dedication:

Condition number 29 of Schedule “E? of the condominium states that the owner agrees to provide cash in lieu of parkland to the municipality in accordance with the provisions of the Planning Act. This is to the Township’s satisfaction. Condition #10 Human Remains

Condition number 3(j) of the condominium agreement requires that, in the event that any human remains are discovered, the owners agree to immediately contact the Ontario Provincial Police, the Ministry of Tourism and Culture, the Registrar or Deputy Registrar of the Cemeteries Regulation Unit of the Ministry of Consumer and Commercial Relations ((4 16) 326-8404) and the Municipality. The Township is satisfied that this condition is met.

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TOWNSHIP OF SOtJTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #11 Archaeological Resources A. Condition number 3 (b) (v) of Schedule “E” of the condominium agreement states that the owners of each unit in the plan acla’iowledge receiving the Archaeological Assessment (Stage 1-4) Report by Abacus Archaeological Services and that they agree to comply with the recommendations contained therein. This is to the Township’s satisfaction. B. Condition number 35 of Schedule ?E? of the condominium agreement specifies that the Owner shall provide clearance letters from the Ministry of Tourism, Culture and Sport for the Stage l-4 Archaeological Assessments. The Township is satisfied that this condition is met.

C. Condition number 3(j) of Schedule ?E? of the Condominium Agreement specifies that All owners acknowledge and agree that should deeply buried archaeological remains be found on the property during its development, that the Ministry of Tourism and Culture shall be notified immediately. The Owners further agree that any discovery of an aboriginal or archaeological artefact or resource is subject to controls under the Ontario Heritage Act and those archaeological resources shall not be removed without the approval of the Ministry of Tourism and Culture. In the event that any human remains are discovered, the owners agree to immediately contact the Ontario Provincial Police, the Ministry of Tourism and Culture, the Registrar or Deputy Registrar of the Cemeteries Regulation Unit of the Ministry of Consumer and Commercial Relations ((416) 3268404) and the Municipality. (a) All owners agree that if during the process of development any archaeological resources or human remains of aboriginal origins are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Tel. 613-735-3759 fax 613-735-6307

e-mail: algonquins@,nrtco.net The Township is satisfied that this condition is met.

Condition #12 Utilities and On-Site Works:

A. Condition number 25 of Schedule ?E” of the condoinium agreement requires that the Owner install a garbage collection facility at the entrance to the development at Keir Road on Part 32, Plan 1 3R-2 1240 or another location satisfactory to the Municipality and

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TOWNSHIP OF SOtJTH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2TO Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

to a standard satisfactory to the Municipality within six (6) months of registration of the Plan.

This is to the satisfaction of the Township.

B. Condition number 26 of Schedule ?E” of the condoinium agreement requires that the Owner install a Canada Post Box on Part 33, Plan 1 3R-21240 near the entrance to the

development at Keir Road within six (6) months of registration of the Plan. Any modification of this location is subject to the requirements of Canada Post and shall be to the satisfaction of the Municipality. This satisfies the Township.

C. Condition number 27 of Schedule ?E? of the condominium agreement requires the owner to install street lighting to the Municipality’s satisfaction to illuminate the Canada PostBoxes, garbage collection area within six (6) months of registration of the Plan. The Township is satisfied in this regard.

D. Condition number 35 of Schedule “E” of the condominiurn agreement requires that, prior to registration of the condominiurn agreement, the Owner shall satisfy the Township that public utilities, including Bell Canada, and Hydro One are adequate to service the proposed development. This satisfies the Township. Condition #13 Revisons to Draft Plan:

A. Condition number 36 of Schedule “E? of the condominium agreement specifies that, prior to final registration of the subdivision agreement for any Phase the owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from the draft plan approval. This satisfies the Township. B. Condition number 3 7 of Schedule ?E? of the condominium agreement states that, where final engineering designs result in minor variations to the Plan, these may be reflected in the Final Plan for any Phase subject to the Township’s and the County’s satisfaction. The Township acknowledges that the owner must accompany these plans with any request to the County for final approval. This satisfies the Township.

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TOWNSHIP OF SOIITH FRONTENAC

Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2T0 Telephone (613)376-3027 or 1-800-559-5862 Fax: (613) 376-6657

Condition #14 General Conditions:

A. Condition number 38 of Schedule ‘U” of the condominium agreement specifies that, when requesting final approval of the condominium application for the County, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the units/blocks thereon conform to the frontage and area requirements of the zoning by-law. This is to the Township’s satisfaction. B. It is hereby stated that, by By-law Number 2016-15, the proposed plan of condominium was brought into conformity with the provisions of the zoning by-law. This is to the Township’s satisfaction. In consideration of the above, the Township has no objection to final approval of the Plan of Condominium by 1324789 0ntario Inc. and Magenta Waterfront Development Corporation. Yours tmly,

Lindsay Mills Planner/Deputy Clerk cc. Wayne Orr, CAO

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Report 2016-039 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Kelly J. Pender, Chief Administrative Officer

Date of meeting:

March 16, 2016

Re: Emergency and Transportation Services – Lennox and Addington County Denbigh Ambulance Base Recommendation Whereas, the County of Lennox and Addington currently maintains a 12 hour Paramedic Station in Denbigh, Ontario that provides a valuable service to citizens and visitors to the region; And Whereas, Lennox and Addington Council is considering closing the station and move resources to higher demand locations unless the Counties of Hastings, Renfrew and Frontenac assume a larger share of the cost of operating the Denbigh station citing cross border call volume; And Whereas, the delivery of Paramedic Service in Ontario was established based upon a seamless network of service delivery to patients based upon the closest available resource; And Whereas, the request from Lennox and Addington would represent a fundamental shift in the funding model for Paramedic Services in Ontario and set a precedent for future requests; And Whereas the closure of the Denbigh station would put a strain on Paramedic resources in surrounding Counties; Now Therefore _____________ County Council hereby respectfully declines to financially support the Denbigh Paramedic Station in the form currently contemplated by Lennox and Addington County Council; And Further that collectively the Counties of Hastings, Renfrew and Frontenac offer to work with Lennox and Addington Council and staff to investigate alternative service Emergency & Transportation Services – Lennox and Addington County – Denbigh Ambulance Base March 16, 2016

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delivery models that would meet their desire to contain costs and enhance service delivery, while maintaining services in the area currently serviced by the Denbigh Paramedic Station. Background At a meeting on February 2, 2016 a letter was provided to the Wardens of Hastings, Renfrew and Frontenac Counties from Clarence Kennedy, Warden of the County of Lennox and Addington (L&A) advising that “one of the options being considered is the reallocation of resources required for the ambulance service located at Denbigh to elsewhere within Lennox and Addington”. Given the regional nature of the Denbigh base, Warden Kennedy asked each of the three Counties if they are “prepared to assume a greater financial responsibility for the ambulance service located at Denbigh in order to maintain the service for your citizens”. A follow-up email dated February 11, 2016 from Mr. Larry Keech, Chief Administrative Officer, County of Lennox and Addington advised that L&A would be willing to accept a three year phased approach to their request. L&A County has been advised that this matter will be presented for consideration to all three County Councils during the March cycle for consideration. Comment The Ambulance Act R.S.O. 1999 obligates each upper tier municipality to the following: Municipal responsibilities 6. (1) Every upper-tier municipality shall, (a) except as otherwise provided by regulation, be responsible for all costs associated with the provision of land ambulance services in the municipality, subject to any grant made to the municipality under subsection 4 (3); and (b) be responsible for ensuring the proper provision of land ambulance services in the municipality in accordance with the needs of persons in the municipality. 1997, c. 30, Sched. A, s. 6; 1999, c. 9, s. 3 (1, 2); 2009, c. 33, Sched. 18, s. 1 (2, 3). It further describes responsibilities outside of the municipality as follows: 1.

Responsibility outside municipality (2) Nothing in this Part prevents a communication service from dispatching ambulances from within an upper-tier municipality to areas outside the municipality. 1997, c. 30, Sched. A, s. 6.

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Same, agreements as between municipalities (3) If an ambulance is dispatched from an ambulance service situated in an upper-tier municipality or in a local municipality to an area situated in another upper-tier municipality or local municipality, the affected upper-tier and local municipalities may enter into an agreement with respect to the costs associated with the provision of land ambulance services in both municipalities. 1997, c. 30, Sched. A, s. 6.

With respect to inter municipal calls, 6.(3) of the Act is permissive in nature. While compensation for calls performed outside of the municipality are not required, many Eastern Ontario Counties have generally been amenable to entering into cross boundary agreements based upon the incremental cost incurred to complete calls. With Lennox and Addington County, inter-municipal agreements were negotiated by the Treasurers and signed in 2009 and expired at the end of 2015. The principle of dispatching the nearest available paramedic resource to a patient is described by the Ministry of Health and Long Term Care as follows: “Ambulance service in Ontario is a seamless program that responds to requests for service and transports patients across municipal boundaries without reference to residence or other demographic factors. Central Ambulance Communications Centres (CACCs) facilitate this seamless approach by coordinating, directing and deploying the movement of all ambulances and emergency response vehicles within large geographic areas.” 1 The current Denbigh Paramedic Station is a 12 hour station located at 470 Highway 28. L&A advises that the annual operating cost for the base is $750,000 with 50% of the cost paid by the Province of Ontario. The balance is paid by L&A County with incremental costs/call recovered for cross border calls as per cross border agreements. The average call volume from 2013-15 was 133 which was distributed as follows: Lennox & Addington Frontenac Renfrew Hastings

54 33 32 14 133

In addition to the above, the Denbigh base also provides approximately 120 standby shifts for their base in Northbrook. L&A also cites the need for capital investment in the

http://www.health.gov.on.ca/english/providers/program/ambul/ehs_mn.html

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Denbigh base. It is the contention of our Paramedic Chiefs that standby should be recognized as a direct benefit to L&A County. In a 2008 L&A engaged IBI to review their entire paramedic operations. The report included a recommendation that “northern services should be consolidated to a single base along the 41 corridor in the Northbrook/Cloyne vicinity”. In 2013 L&A opened a new base in Northbrook, but did not close the Denbigh base. The closure of the Denbigh station will result in resources being regularly diverted from neighbouring Counties to service patients in L&A. In some case resulting in 4 to 6 hour calls including travel to hospitals in Renfrew County. A map illustrating the location of existing Paramedic stations in the vicinity of Denbigh is attached, Schedule “A”. The request from the County of Lennox and Addington to assume a larger share of the cost of operating the Denbigh base. This request is contrary to the general intent of a seamless service delivery model and represents a shift from the generally accepted “incremental” cost recovery system. It is not a model that can be supported by staff. In reviewing the general financials and call volume in L&A it would appear that there may be opportunities to investigate alternative management models that would allow L&A to enhance their service delivery while achieving a measure of cost containment. For example, Prince Edward County contracts with Hastings County for their Paramedic Service, thereby saving on administration costs. Approval of the motion contained in this report will enable staff to work with L&A to examine options for alternative service delivery in the region, while maintaining the seamless principles upon which paramedic service delivery have been established. Sustainability Implications Financial Implications The phased in summary proposed by Lennox & Addington would allocated costs as follows: % of Calls

County Lennox & Frontenac Renfrew Hastings Total

Three Year Phase in of Cost Share

(Average for 2013, 2014, 2015)

Cost Share Based on % of Calls

2016

2017

2018

40% 25% 24% 11% 100%

$300,000 $187,500 $180,000 $82,500 $750,000

$600,000 $62,500 $60,000 $27,500 $750,000

$450,000 $125,000 $120,000 $55,000 $750,000

$300,000 $187,500 $180,000 $82,500 $750,000

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A summary operating costs per County (2014) is provided below: FIR

Cost Schedule 40 Frontenac $15,980,110 Hastings $16,083,321 L&A $5,699,987 Renfrew $15,373,345

Revenue Schedule 12 $7,815,329 $7,131,194 $2,642,549 $7,711,558

Net Cost $8,164,781 $8,952,127 $3,057,438 $7,661,787

of

Paramedics FT PT Schedule 80 87 47 82 51 26 49 64 66

Municipal Directory

Frontenac Hastings L&A Renfrew

population 149,738(1) 157,193(2) 41,820 96,959(3)

households 68,006 75,069 18,295 48,220

Cost/person $54.53 $56.95 $73.11 $79.02

Cost/ HH $120.06 $119.25 $167.12 $158.89

Notes:

Includes the City of Kingston
Includes the Cities of Belleville and Quinte West, plus Prince Edward County
Includes the City of Pembroke Organizations, Departments and Individuals Consulted and/or Affected Paul Charbonneau, Chief of Emergency and Transportation Services Gale Chevalier, Deputy Chief of Performance Standards Frontenac Paramedic Services

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Schedule “A” – Map – Denbigh Base and Surrounding Bases (Source: Lennox and Addington County)

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AGENDA ITEM #a)

Report 2016-023 Council Information Report To:

Warden and Members of Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Anne Marie Young, Manager of Economic Development

Date of meeting:

March 16, 2016

Re:

Planning & Economic Development Department – K&P Trail Update

Recommendation This report is for information purposes only. Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the implementation of the Frontenac K&P Trail at its October 2009 regular meeting. Since that time the construction has proceeded in phases and to date five bridges have been reconstructed as well as approximately 38 km of trail has been developed. Comment a) Land Acquisition – Tichborne to Sharbot Lake Presently a concerted effort is being made by community volunteers in Central Frontenac to assist in acquiring the necessary land between Tichborne and Sharbot Lake to complete the Frontenac K&P Trail and subsequently close a missing gap for the Trans Canada Trail. Wayne Robinson and Marcel Giroux, on behalf of the County, have met with landowners of each parcel of the K&P. They feel every person will want some kind of consideration/ compensation for the value of the trail they own. A draft appraisal report has been completed to determine fair market value to establish a figure that can be used for bargaining power. Expropriation is also an option if need be. A meeting has been held with the County’s solicitor to determine a plan for negotiations and acquisition.

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b) Tri-County Trails An adhoc committee consisting of representatives from Renfrew and Frontenac Counties, and the Township of Lanark Highlands met in January at the County offices. The purpose of the meeting was to provide individual County updates on trails of common interest; share short term objectives for these trails; discuss economic advantages and importance of inter-county ring trails; discuss potential partner opportunities in areas such as funding for trail development and marketing; discuss long term trail strategy; and finally discuss support for the Trailhead Ontario Conference to be hosted by Renfrew in June. c) Harrowsmith Junction A meeting was held with staff from Cataraqui Region Conservation Authority, the Township of South Frontenac and the County. Discussion ensued around the reconstruction of the intersection at Harrowsmith and several scenarios were given; one of which may have a potential impact on the K&P / Cataraqui Trails. South Frontenac will be holding a public meeting in the spring and adjacent landowners are encouraged to attend. The subject of trail maintenance for mowing and the control of wild parsnip was discussed. Mark Segsworth of South Frontenac Township suggested a plan be developed for 2017 that would involve all parties in a partnership. Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications The land acquisition for the K&P Trail within the budget allotment for 2016 and development is funded through the Investing in Ontario Fund and the Canada 150 Community Infrastructure Program. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Wayne Robison Marcel Giroux Township of Lanark Highlands County of Renfrew Township of South Frontenac Cataraqui Region Conservation Authority

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AGENDA ITEM #b)

Report 2016-024 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Joe Gallivan Director of Planning and Economic Development

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Marysville Seniors Housing Project Update

Recommendation This Report is for information purposes only. Background As part of County Council’s Strategic Plan, one of the key priorities that was identified was to improve seniors housing and transportation. Specifically, the Strategic Plan contained the following direction: “Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships – to be accomplished by the end of the 2015-18 term of County Council.” Subsequently, County Council established a Seniors Housing Task Force that could be set up in each of the four Townships. The first Township to begin this process is Frontenac Islands. In June, 2014, County Council authorized the process to hire a consulting firm to prepare a business plan for a seniors housing project in the village of Marysville on Wolfe Island. The Business Plan for Seniors Housing – Marysville Project was completed in March 2015. A public meeting was held in Marysville by the task force to present the recommendations of the business plan, and the following resolution was passed:

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2015-036 Planning and Economic Development SHS Consulting Business Plan for Seniors Housing – Marysville Project (March 2015) Moved By: Seconded By:

Deputy Warden Smith Councillor McDougall

THAT a copy of the SHS Consulting Business Plan for Seniors Housing – Marysville Project (March 2015) be forwarded to the Council of Frontenac Islands to confirm its commitment to the project concept, governance and specific Township involvement. CARRIED The purpose of this report is to provide County Council with an update on the work done so far for this project. Comment Project Concept Based on the results of the business plan and comments from residents, the Marysville project will be a new five (5) unit rental building having self-contained apartments with a common area space. Rent will be based on market rates. The building will be constructed on lands immediately south of the village at the south end of Division Street. Residents will be within walking distance of the main street, post office, Marysville ferry dock, and the Community Centre grounds, attached as Appendix A. The lands are currently in private ownership but an agreement has been reached that the necessary property area will be transferred to the Township. Frontenac Islands – Steps Forward Township Council has agreed to complete a number of tasks/endorsements to get the project to the ‘pre-development’ stage. These tasks are necessary before an investment can be made by the County. Township Council endorsed recommendations contained in a staff report at their meeting held June 11, 2015 that formally committed the Township to address infrastructure, land acquisition, and planning processes that are required to start the project: 1

Land Acquisition – acquire lands near the village that could accommodate the proposed seniors housing building and also other lands for future seniors housing. Status – an agreement has been reached with a private property owner to acquire lands in the area south of Division Street. Also, an Environmental Site Assessment (ESA) was completed on behalf of the Township and it was confirmed that there are no environmental issues with the lands. With respect to

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water supply, a study is currently underway to consider the viability of extending the existing water line in the Division Street right of way to the proposed site. The water source is from a shore well in Lake Ontario. 2

Public Road Access and Connection to Main Street – Division Street (i.e., the road that is located on the west side of Town Hall) will serve as the connection for this site to the village core. For this connection to work, Division Street needs to be extended approximately 650 feet (200 metres) to allow direct connection to the village core. Status – Township Council will include approximately $300,000 in the 2016 budget for the necessary road work. An engineering firm has been contracted to prepare the necessary drawings.

Land Use Planning Approvals – A number of land use approvals required required to allow for the development to take place, including land severances, creation of a new road allowance for future connections between Highway 95 and 7th Line Road, and site-specific Official Plan and Zoning By-law Amendments to permit the seniors housing development. Status – The first step will be for the Township to consider the Official Plan Amendment which is expected to happen this Spring. With County Council now the approval authority for Township OPAs, approval could be in place by May or June.

Governance/Oversight – The Marysville business plan recognized that while the Township could directly oversee the development and ongoing operations, it would be better to consider creation of a separate non-profit housing corporation that has local community members as well as participation by both the Township and the County. The business plan noted that creation of this corporation would provide stability and continuity and would provide arm’s length local oversight. Status – Township Council has endorsed the creation of a non-profit housing corporation with County representation. The corporation will need to be established prior to commencement of on-site works.

Summary / Next Steps A land survey and subsequent transfer of the necessary lands should take place before the end of April. At the same time joint Official Plan and Zoning By-law Amendments will be reviewed by Township Council. All the required tasks by Frontenac Islands Council should be complete by the end of summer. Sustainability Implications The Marysville Seniors Housing project touches on the social and cultural pillars of Directions for Our Future by providing necessary seniors housing, and will allow people Information Report Planning and Economic Development – Marysville Seniors Housing Project Update March 16, 2016

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to remain on Wolfe Island rather than try to find seniors accommodation on the mainland. Financial Implications Moneys for the project from the County will be taking Strategic Projects Reserve which includes $1.5 million for seniors housing and seniors transportation. Organizations, Departments and Individuals Consulted and/or Affected Frontenac Islands Township Darlene Plumley, Chief Administrative Officer, Frontenac Islands Marian VanBruinessen, Director of Corporate Services/ Treasurer

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Report 2016-025 Council Information Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Gale Chevalier, Deputy Chief of Performance Standards

Date of meeting:

March 16, 2016

Re: Emergency and Transportation Services - Community Paramedicine – Queen’s University Research Project Recommendation This Report is for information purposes only. Background In March 2014 the Ministry of Health and Long Term Care announced $6 million in funding for the expansion and development of Community Paramedicine initiatives across the Province. County Council approved the submission of an application for funding in April 2014 and in October 2014 Frontenac Paramedic Services (FPS) received funding in the amount of $156,800. In January 2015 County Council authorized an agreement with Queen’s University to conduct a research project to identify and establish a framework for future Community Paramedicine Projects in the County of Frontenac and the City of Kingston. The final report from Queen’s University is attached (Appendix A). Comment The goal of the Community Paramedicine Project, “Identifying and Filling the Gaps Together”, was to identify and establish a framework for future Community Paramedicine projects in the County of Frontenac and City of Kingston, should future funding become available. An important component was to establish a communication plan within this framework.

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Vulnerable populations in our region were identified and Community Paramedicine projects recommended to address their needs. Important community partners were consulted and involved in creating the recommended framework. If future projects are undertaken, the communication pathways with these partners will need to be solidified. Recommended Community Paramedicine projects that could be undertaken if funding becomes available:

Paramedic Wellness Clinics: County Council has previously approved ongoing funding for monthly Wellness Clinics on Wolfe Island and in the County. Continuation and expansion of these clinics is recommended.
Referrals to Supportive Services: A Paramedic referral to the Community Care Access Centre (CCAC) program has been launched. A feedback process has been established to ensure that referrals are received by CCAC and that the referrals are appropriate and the patient has received supports. Future consideration to expanding referrals to other community programs and primary care is recommended.
Home Visits by Community Paramedics: Recommendation to focus on patients who have refused CCAC referrals as well as those with chronic illnesses, palliative care patients and for transitional care following hospital discharge.
Patient Monitoring: Recommendation to acquire electronic medic alert bracelets for high-use patients to ensure efficient and accurate acquisition of patient information, as well as remote patient monitoring for chronic conditions. Strategies for communication include:
Increased Collaboration with Primary Care: To establish communication processes with family physicians including online portals or fax to increase collaboration among healthcare providers.
Establishment of a Steering Committee: Led by FPS and including community partners identified in the report for the purpose of reviewing and revising communication pathways and development of standardized patient information collection.
Project Coordinator: An individual responsible for facilitating and developing communication links between partners. Sustainability Implications Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities.” This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities and many outside stakeholders in the primary health care field.

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Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected Queen’s University, Centre for Studies in Primary Care

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Frontenac County Community Paramedicine Project: Final Report

Prepared by: Jyoti Kotecha MPA, MRSC, CChem & Mary Martin MSc Centre for Studies in Primary Care Queen’s University, Department of Family Medicine November 11, 2015

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Table of Contents Tables and Figures …………………………………………………………………………………………………… iii List of Abbreviations ………………………………………………………………………………………………….iv 1.0 Introduction ……………………………………………………………………………………………………….. 1 1.1 Community Paramedicine ……………………………………………………………………………… 2 2.0 Research Methods …………………………………………………………………………………………….. 5 2.1 Article Retrieval …………………………………………………………………………………………… 5 2.2 Inclusion and Exclusion Criteria: ……………………………………………………………………… 6 3.0 Literature Review ………………………………………………………………………………………………. 7 3.1 The Southeast LHIN: Kingston and the County of Frontenac ………………………………… 7 3.1.1 Hospital and ED Usage and Cost in the SELHIN ………………………………………………… 11 3.2 Community Paramedicine Target Populations …………………………………………………. 12 3.2.1 High users of PS and ED services …………………………………………………………………… 12 3.2.2 High needs patients with complex and multiple chronic conditions ……………………. 13 3.2.3 Frail elderly and others at high risk of falls ……………………………………………………… 14 3.2.4 Ambulatory care sensitive conditions …………………………………………………………….. 15 3.2.5 Palliative Care Patients ………………………………………………………………………………… 15 3.3 Education and Training of Community Paramedics ………………………………………….. 16 3.4 Services offered by Community Paramedicine programs in Canada ……………………. 19 3.4.1 Paramedic Referrals ……………………………………………………………………………………. 23 3.4.2 Paramedic Home Visits ……………………………………………………………………………….. 27 3.4.3 Community Paramedic Wellness Clinics …………………………………………………………. 30 3.4.4 Remote Patient Monitoring………………………………………………………………………….. 32 3.4.5 Holistic Community Paramedicine Programs …………………………………………………… 34 3.5 Satisfaction with Community Paramedicine ……………………………………………………. 36 3.6 Linking Community Paramedicine with Primary Care ……………………………………….. 37 3.7 Communication Linkages …………………………………………………………………………….. 39 3.7.1 Organizational Communication …………………………………………………………………….. 39 3.7.2 Community Paramedic Referral Communication Pathways ……………………………….. 40 3.7.3 Electronic Communications ………………………………………………………………………….. 48 3.8 Enablers and Barriers ………………………………………………………………………………….. 49 3.8.1 Enablers ……………………………………………………………………………………………………. 49 3.8.2 Barriers …………………………………………………………………………………………………….. 51 4.0 Recommendations ……………………………………………………………………………………………. 53 4.1 Community Partner Roundtable Discussions …………………………………………………… 53 i

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4.2 Possible Program Opportunities for Frontenac PS ……………………………………………. 54 4.3 Overall program goals …………………………………………………………………………………. 55 4.4 Program Recommendations …………………………………………………………………………. 56 4.4.1 Phase/Year One …………………………………………………………………………………………. 56 4.4.2 Phase 2: ……………………………………………………………………………………………………. 58 4.4.3 Phase 3 …………………………………………………………………………………………………….. 58 4.5 Organizational Structure Recommendations …………………………………………………… 59 4.6 Logic Model ………………………………………………………………………………………………. 59 5.0 References ………………………………………………………………………………………………………. 61 Appendix A - Additional Population Information ……………………………………………………….. A-1 Item 1: SELHIN Sub-SELHIN Population distribution by age, 2007 ………………………………. A-1 Appendix B -Sample Referral Forms …………………………………………………………………………. B-1 Item 1: Sample of online e-Form for Referrals in Wainfleet County …………………………….. B-1 Item 2: Sample of fax-in form for Referrals in Wainfleet County …………………………………. B-2 Appendix C -Community Roundtable Discussion, October 19, 2015 ……………………………… C-1 Item 1: Stakeholder Roundtable Meeting Agenda …………………………………………………… C-1 Item 2: Report of Roundtable Discussion Proceedings ……………………………………………… C-2 Appendix D - Process Maps for Referrals ………………………………………………………………….. D-1 Item 1: Referral/Entrance into the CP Program ……………………………………………………. D-12 Item 2: Referrals from the CP program to the SECCAC ……………………………………………… D-1 Item 3:Referrals from the CP program to Primary Care …………………………………………….. D-1 Item 4: Referrals from the CP program to the SAKR ………………………………………………….. D-1 Appendix E - Logic Model ……………………………………………………………………………………….. E-1 Item 1: Logic Model for the Community Paramedicine Healthy Aging …………………………. E-1

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Tables and Figures

Figure 1: Sub-LHINS within the South East LHIN …………………………………………………………….. 7 Table 1: Population distribution of the SELHIN’s Sub-LHINs by age, 2007 …………………………… 8 Table 2: Community health services that deliver care in the SELHIN ………………………………….. 9 Table 3: Rate of ED visits in the SELHIN compared to Ontario average for 2008-2009 ………… 11 Table 4: Cost of ED visits for Ontario and the SEHLIN, by age and ACSC, 200729 ………………… 12 Table 5: Training and education provided to Community Paramedicine Paramedics ………….. 17 Table 6: Planned and offered services by PS and CP programs in Canada …………………………. 20 Table 7: Summary of Community Paramedicine Referral Programs …………………………………. 25 Table 8: Features of Community Paramedic home-visit programs …………………………………… 28 Table 9: Features of Community Paramedic Wellness Clinics………………………………………….. 31 Table 10: Summary of referral pathway for CP Referral programs …………………………………… 41 Figure 2: Referral Pathway for Hastings County Paramedic Services to the SECCAC……………. 47 Table 11: Community Partners ………………………………………………………………………………….. 53 Table 12: Areas of opportunity for future CP programming ……………………………………………. 54 Table 13: Proposed changes to existing referral pathway for Hasting & SECCAC ……………….. 57 Figure 3: Logic Model for the Community Paramedic Healthy Aging Program …………………… 60

iii

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List of Abbreviations

ACP ACSC CCAC CCC CCP CHAP-EMS CHF CME COPD CP CPR CPRU CREMS ED EPR FHT GEM LHIN LTC MOHLTC NP NS-EHS OACCAC OT PACCT PCP PERIL PS RN RPM RPS SE SELHIN SMILE SOYF V.I.S.I.T

Advanced Care Paramedic Ambulatory Care Sensitive Conditions Community Care Access Centre complex continuing care Critical Care Paramedic Community Health Assessment Program through Emergency Medical Services Congestive Heart Failure Continuing Medical Education chronic obstructive pulmonary disease community paramedicine Cardio Pulmonary Resuscitation Community Paramedicine Response Unit Community Referrals by Emergency Medical Services Emergency Department Electronic Patient Records Family Health Team Geriatric Emergency Medicine Local Health Integration Network Long term care Ministry of Health and Long-Term Care Nurse Practitioner Nova Scotia Emergency Health Services Ontario Association of CCACs Occupational Therapy Paramedic and Community Care Team Primary Care Paramedic Paramedics assessing elders at risk of independence loss Paramedic Services Registered Nurse Remote Patient Monitoring Renfrew Paramedic Services South East South East Local Health Integration Network Seniors Managing Independent Living Easily Stay On Your Feet Vital Signs, Interview, Safety Inspection, Treatment

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1.0 Introduction Ontario’s healthcare system relies primarily on management by primary care providers, supplemented by hospital based care when emergent and acute care is necessary. For seniors and patients with chronic and multiple complex conditions, however, the coordination of additional care and support is critical to bridge the gap between these two systems of care1,2. As such, various provincial reports have called for an increase in funding for community health and social services to support seamless, coordinated and integrated care for the most vulnerable and frequent users3-5. With Ontario’s senior population projected to double in the next two decades, from 14.6% in 2011 to nearly 30% by 2031, incorporating new strategies to deliver care that focus on efficient resource utilization is vital to ensure long-term system sustainability3. An increasingly important component in achieving sustainability is promoting healthy aging and management of chronic conditions at home, delivering the right care, in the right place and at the right time3-6. In a report by Statistics Canada, however, 53% of seniors who received home care in 2009 indicated that it was provided by informal sources such as family, friends and neighbours7. This burden can lead to deterioration of health for both the frail elderly and their caregivers 8.When adequate support in the home for aging and frail adults is not optimal, the increased potential for the development of emergency situations due to injury and acute illness is apparent. Faced with such a crisis, the default response is often to utilize Paramedic Services (PS), relying on ambulance transfer to a hospital emergency department (ED). According to the Ministry of Health and Long-term care (MOHLTC), over 1.9 million requests are made each year and more than 900 000 transports are completed by paramedics in Ontario9. In North America, previous studies have observed that more than 1 in 3 of all PS calls can be attributed to seniors, and that the proportion of ED visits in which patients were transported by PS increased significantly and exponentially with age10,11. In 2007-2008, Ontario hospitals spent an estimated 1.27 billion providing and supporting ED services12. Though seniors made up only 19% of ED visits in 20072008, 29% (over $368 M) of overall ED spending was attributed to this group12. 1

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In 2008-2009, nearly 551 per 1000 seniors in Ontario visited the ED, with admission to hospital occurring in just over 25% of these cases12. These rates are significantly higher when compared to all other age groups in Ontario12. This suggests that many seniors transported to EDs may not require ED services, and that an opportunity exists to divert non-serious patients away from EDs and towards more appropriate, less resource-intensive healthcare management options. With the shift in Ontario’s demographics, ensuring that seniors have access to these options to help prevent unnecessary PS and ED usage has great potential to achieve cost savings. 1.1

Community Paramedicine

The evidence supporting the importance of in-home care and support for aging, frail and complex patients is vast; so too are the number of options available for healthcare systems to implement this change. One such initiative that has been gaining momentum internationally involves expanding the scope of practice of paramedics13. Paramedic Services deliver health care to individuals suffering from sudden and serious illness. The MOHLTC governs Ontario’s ambulance system through the Ambulance Act; PS services are delivered to communities through partnerships, legislation and agreements with Ontario’s hospital system and municipalities9. Eight regional base hospitals provide leadership and direction on the medical aspects of paramedic emergency health care, delivering training, quality assurance, certification, education and advice from within a host hospital9. Municipal PS providers take the lead in the delivery of ambulance services to their communities, developing a governance and organizational structure to enable delivery of services, manage vehicles and paramedics and fund ambulance operations9. Trained to readily identify signs of potential life-threatening conditions, paramedics are often the first, if not only, point of contact for many individuals faced with a health crisis. Paramedics are available 24 hours a day to provide efficient, effective and comprehensive emergency management in nonhospital settings9. This provides paramedics with a unique advantage over other healthcare providers, often attending to patients in their own homes to see them in their most vulnerable state. As such, this places paramedics at a critical point in a patient’s 2

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healthcare journey and provides an unparalleled opportunity to reduce the amount of unnecessary ED visits through PS transfer. Implementing programs that make use of paramedics in a community and home healthcare context has been termed “Community Paramedicine” (CP). Often making use of existing emergency, social and healthcare services in communities, CP can maximize efficiency of resources while providing vital connections between seniors, community care, primary care and hospitals14. In rural settings, paramedics are especially valuable due to lack of infrastructure and large geographical distances between patients and healthcare services. By providing comprehensive community based care in addition to emergency response, paramedics can reduce the need for lengthy, resource-intensive unnecessary transports. Previous studies have shown that paramedics have the skills and expertise to manage older adults’ long-term social and medical needs in addition to providing acute medical care15,16. Services provided by community paramedics may include proactive outreach and services to frequent 911 users, chronic disease management, falls prevention, patient education, community CPR training and referrals to community health and support agencies for non-urgent patients17. Studies from Australia, the United Kingdom, the United States and Canada have observed that introducing these services through CP programs is feasible, safe and effective in delivering healthcare, provides high levels of satisfaction among participants and has the potential to drastically reduce healthcare costs through the reduction of unnecessary and avoidable ED and PS usage14,17,18. As such, CP has been recommended as a key strategy to support efficient healthcare utilization in Ontario3 and has been incorporated into Ontario’s 2015 Action Plan for Health Care19. In an Ontario context, partnerships between local municipalities, PS and other health service providers such as Community Care Access Centres (CCAC) have led to the implementation of CP programs in order to foster collaborative, interprofessional relationships in communities and to build on the success of Health Links to co-ordinate care for individual patients with complex chronic conditions20,21. The popularity of CP in Ontario is growing; in a 2013 census of the 51 PS, 3

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it was determined that over 50% of Ontario’s population had access to one or more CP programs22. Preliminary evidence from these first CP programs is overwhelmingly positive; Toronto’s Community Referrals by Emergency Medical Services (CREMS) program has shown a drastic reduction in repeat 911 calls23, while the results of a similar CREMS program in Hamilton have shown a 41% reduction in PS/ED usage among frequent-use patients24 . By 2014, it was estimated that over 80% of Ontario’s population would have access to one or more CP programs22, with the surge in access fueled by a $6 million investment by the MOHLTC to support the expansion of initiatives across the province20,21. In 2014, the County of Frontenac Paramedic Services was a recipient of nearly $157 000 in funding over two years to establish a framework for future CP programs for the County of Frontenac and the City of Kingston region25. Building on the success of the Wolfe Island Community Paramedicine Wellness Clinic Pilot Project that was launched in the spring of 201326,27, the new CP programming will “focus on identifying solutions that could provide a more cohesive healthcare system for the residents of County of Frontenac and the City of Kingston25.” This report will summarize the best practice elements of CP program in Ontario, Canada and worldwide to inform a framework to support the development of four main areas of focus: wellness clinics, community paramedic home visits, paramedic referrals and improved communication links between paramedics and other health care providers25.

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2.0 Research Methods 2.1

Article Retrieval

A systemic review of research literature was conducted using the following search engines; OVID Medline (1946 – 2015), EMBASE (1980-2015) and All EMB Reviews – Cochrane DSR, ACP Journal Club, DARE and CRCT. Key phrases included; Paramedicine; “Paramedic OR Paramedicine” AND “referral.mp OR Referral and Consultation”; Paramedic.mp OR Paramedicine.mp AND “home care.mp OR Home Care Services”; “Paramedic.mp OR Paramedicine.mp” AND “Primary Care.mp OR Primary Health Care”; “Paramedic.mp OR Paramedicine.mp” AND “Community”; “Community Paramedicine.mp”; “Community Paramedic.mp”; “Emergency Care Practitioner.mp”. The literature retrieved from these search engines was imported into RefWorks™. Next, Google Scholar was used to conduct a targeted search of research literature that was not captured in the systematic review. Search terms included “Community Paramedicine”; “Community Paramedic”; “Community Paramedicine” Ontario and “Community Paramedicine” Canada.” Articles were examined by a research associate using the inclusion/exclusion criteria, and relevant articles were imported into Refworks™. Additionally, we performed a scoping review of the World Wide Web to examine grey literature that is publicly available, including policy and service documents available on national and provincial government websites. In addition, searches were conducted using Google to locate private organization websites and documents with relevant material. For each database, terms included “Community Paramedicine Ontario”; “Community Paramedicine Canada”; “Community Paramedicine SELHIN”; “Community Paramedicine South East LHIN”; Community Paramedicine Kingston”; “Community Paramedicine Frontenac” and “Community Paramedicine Eastern Ontario”. Grey literature and web pages/documents were reviewed by the research associate using the inclusion and exclusion criteria as a guide. Suitable references were imported into RefWorks™. 5

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2.2

Inclusion and Exclusion Criteria:

Following import into RefWorks™, reference titles and abstracts were reviewed by the research associate, the lead investigator, and the Frontenac County Paramedics advisor, to ensure relevant articles were retrieved. The following inclusion and exclusion criteria were applied. Articles that met the inclusion criteria were retained, while articles that met exclusion criteria or did not meet inclusion criteria were removed from the reference list. Inclusion Criteria: Published in English Published after 1990 Focus on programs or strategies in Canada, Ontario and especially Southeastern/Eastern Ontario Articles pertaining to the feasibility, development, implementation, structure, evaluation and result of community Paramedicine programs Government and Policy documents from the Ministry of Health and Long Term Care or Health Canada Review papers with an international focus or scope Exclusion Criteria: Articles not published in English Articles published prior to 1990 American and international healthcare papers not meeting inclusion criteria Full text versions of the articles meeting appropriate criteria were critically analyzed and summarized to create this report.

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3.0 Literature Review 3.1

The Southeast LHIN: Kingston and the County of Frontenac

The Southeast Local Health Integration Network (SELHIN) is the largest LHIN in Southern Ontario; comprised of 15 sub-SELHIN regions, it encompasses the areas of Hastings, Prince Edward County, Lennox and Addington, Frontenac, Leeds and Grenville Counties, the cities of Kingston, Belleville and Brockville, Smith Falls and Prescott as well as parts of Lanark and Northumberland Counties28 (Figure 1). As of 2013, the population of the SELHIN was 497 000, making up about 3.7% of Ontario’s population28.

Figure 1: Sub-LHINS within the South East LHIN

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The SELHIN holds the highest percentage of the population for both the 45+ and 65+ age groups compared to other LHINs, a trend that will continue until at least 2018 28,29. In 2006, individuals age 65+ comprised 17.2% of the SELHIN’s population, while the overall Ontario average was merely 13.6%30. This proportion is expected to continue to rise at a rate of 4.5% and 2.1% for the 65-74 and 75+ age groups respectively29; by 2016, more than 20% of the population will be over age 65 in 12 of the 15 sub-LHINS in the SELHIN28. A population breakdown by age and Sub-LHIN is provided in Table 1 for Addington North/Central Frontenac, South Frontenac as well as Kingston and the Islands. Population breakdowns for the entirety of the SELHIN can be found in Appendix A. Table 1: Population distribution of the SELHIN’s Sub-LHINs by age, 2007 Sub-LHIN

Total Population1

Addington North/ Central Frontenac

9 075

South Frontenac

17 854

Kingston & Islands

121 087

Total for above 3 LHINS

148 016

Ontario

12 803 900

SELHIN

481 039

Population by age group (% total)1 45-64

65-74

75+

3 176 (35) 5 892 (33) 32 693 (27) 41 761 (28) 3 457 053 (27) 139 501 (29)

1 270 (14) 1 249 (7) 9 686 (8) 12 205 (8) 896 273 (7) 43 293 (9)

816 (9) 892 (5) 9 686 (8) 11 394 (8) 768 234 (6) 38 483 (8)

Population counts from28

As a whole, the proportion of the SELHIN’s population over the ages of 65 and 75 is higher compared to that of Ontario. For the three highlighted Sub-SELHIN regions, this is especially true for Addington North/Central Frontenac which is also considered rural LHIN. Until at least 2018, this trend is expected to continue, with significant growth in the elderly population, especially in rural areas29. The SELHIN also has relatively high prevalence rates for risk factors 8

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for illness and injury, including higher than provincial average rates of obesity in adults and youth, smoking, heavy drinking and chronic conditions such as arthritis, asthma, bowel disorders, chronic obstructive pulmonary disease (COPD), high blood pressure and heart disease28,29. These higher rates persist despite accounting for the higher proportion of seniors 28. This, combined with the growing senior population especially in rural sub-SELHIN region, poses a unique healthcare challenge for community healthcare and social service providers. A growing number of Community Health services are present in the SELHIN. These are summarized in Table 2. These services work together to provide care to the residents in the SELHIN and achieve the objectives and priorities set out by the MOHLTC in Ontario’s Action Plan4. These objectives are advanced by the SELHIN’s Integrated Health Service Plan, which outlines an approach tailored to address the unique healthcare service needs and priorities in the SELHIN, which include developing a regional system of integrated healthcare, from primary care and public health to community, acute and long-term care as well as improving patient experience, especially at transition points in care28. Table 2: Community health services that deliver care in the SELHIN 1 Community health service

Number of associations

Number of locations

Hospitals

7 Corporations

12 sites

Community Care Access Centre

1 – SECCAC

7 offices

Community Health Centres

5 Centres

8 locations (5 main, 3 satellite)

30 providers

37 locations

27 Agencies2

N/A

Long-Term Care Providers Community Support

Services offered Acute care Complex continuing care Rehabilitation Mental health services Coordination of communitybased health services, long-term care placement Information Referral services Primary care services Health promotion services Illness prevention services Provides long-term inpatient care for 4050 patients Supportive services to aid aging 9

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Community health service

Number of associations

Number of locations

Services Agency

Addictions and Mental Health Programming 1 2

14 Organizations

N/A

Services offered in place (personal support workers, adult day programs, meals on wheels etc) Support, counseling and resources for those dealing with addictions and mental health issues, and their families

Information from26 Visit https://sites.google.com/site/seniorservicesontario/home/south-east for a full list of Community Support Service Agencies in the SELHIN

Between the 2011 and 2014 fiscal years, the SELHIN experienced a 77% increase in high-needs patients. In addition, the rate of complex continuing care (CCC) cases in the SELHIN is the third highest across all LHINs at 316 admissions per 100 000 compared to the Ontario average of 21629. For an already stressed healthcare system, it was apparent that support would be necessary to alleviate the burden on hospitals. As such, the SELHIN was an early adopter of HealthLinks, which aims to better coordinate care for patients with multiple, chronic and complex conditions. As of 2014, the SELHIN had implemented 7 HealthLinks and developed over approximately 150 coordinated healthcare plans for its residents 28,29. To further reduce unnecessary emergency room visits and hospital readmissions for the most vulnerable users, funding from the Ontario Government was invested into home and community services to maintain independent living at home through supporting existing and new community programs. The goal was to improve care, alleviate hospital pressures and reduce wait times for frail patients to access in-home personal support services. Notable programs in the SELHIN include Home First, a supportive hospital discharge and transitional support program, an Assisted Living Pilot Project and SMILE (Seniors Managing Independent Living Easily) 28,29.

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3.1.1 Hospital and ED Usage and Cost in the SELHIN Rates of ED usage in the SELHIN for seniors and seniors with Ambulatory Care Sensitive Conditions (ACSCs) compared to Ontario averages are summarized in Table 3. Rates of ED visits were consistently higher in the SELHIN; the highest rates for non-admitted high-acuity visits are observed for seniors. The rate of ED visits that result in admission increases exponentially with age, with more than 1 in 5 seniors admitted to hospital following a visit to a SELHIN ED 29. Table 3: Rate of ED visits in the SELHIN compared to Ontario average for 2008-200929 Rate ED visits per 1000 persons ED visits per 1000 Seniors (65+) ED visits per 1000 Seniors (65+) for ACSCs

SELHIN

Ontario

Difference

554.3

375.7

47.5%

640.8

536.7

19.4%

58.7

48.5

21.0%

Like the whole of Ontario, seniors are the highest users of EDs in the SELHIN, with 640.8 per 1000 seniors visiting the ED during 2008-200912. This rate also represents a 1.8% increase from 2004-2005, which was 629.4 visits per 1000 seniors 12. Visits for ACSCs were also higher in the SELHIN among seniors in 2008-2009, with 58.7 of 1000 seniors presenting to ED with an ACSC, compared to Ontario’s average of 48.5 per 1000 seniors 12. Visits for ACSCs are of particular importance to note, as admission rates for these conditions are used as a measure of access to adequate community care and may have implications for how community care is organized 31. Fortunately, costs of seniors’ ED visits were comparatively low in the SELHIN, at $335 per visit vs. the Ontario average of $38612. For both Ontario and the SELHIN, however, the average cost per ED visit was higher for seniors with cost of care increasing with age of patient12. This is due in part to the longer length of stay for seniors in ED, as patients 75+ stay twice as longs as patients under 20 years of age and 20% longer than patients aged 65-7029. Table 4 compares cost of ED visits for the SELHIN and Ontario by age group. 11

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Table 4: Cost of ED visits for Ontario and the SEHLIN, by age and ACSC, 200729 Rate Average cost of ED visit (all ages) Average cost of Senior’s (65+) ED visit Average cost of Senior’s (65+) ED visit for ACSC

SELHIN

Ontario

$224

$260

$335

$386

$528

$545

The cost of emergency care grows even higher when considering PS; each visit in Ontario has been estimated to cost up to $259, with an additional $785 to transfer patients via ambulance to hospital emergency rooms. In 2010, non-urgent medical problems accounted for over 33 000 (48.5% of the total) transports to ED by Hamilton PS, accounting for 30 000 hours spent by paramedics waiting in ED24. This time can be better spent providing care to those with urgent needs. It is clear that interventions aimed at maximizing the efficiency of emergency healthcare services can contribute to significant time, and therefore cost savings for the healthcare system. 3.2

Community Paramedicine Target Populations

To maximize positive effects of future CP programs, defining the target population is an important step. This section will summarize evidence to determine the populations for which intervention would be most effective in The County of Frontenac and the City of Kingston region. 3.2.1

High users of PS and ED services

Many previous CP pilot programs have specifically targeted individuals based solely on the rate of usage of PS and ED service usage as a way to affect change in a systematic and measurable way. This group of patients encompasses a wide range of individuals with varying degrees of medical and social complexities. Many factors contribute to high usage of ED and PS services including social and geographical isolation, presence of chronic diseases such as congestive heart failure (CHF), COPD, diabetes and hypertension as well as social factors such as 12

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unemployment, poverty, substance abuse and mental health issues. Many CP programs have noted significant cost savings and higher levels of health and well being following implementation of programming that target this population. Examples include the Community Referrals by Emergency Medical Services (CREMS) CCAC referral programs in Hamilton and Toronto which observed a 41%24 and 25% reduction in PS calls usage for high frequency users, respectively, and the CP initiatives in Renfrew County which observed a 50% reduction in repeat PS calls from high users32 following a 5-year implementation of referrals, wellness clinics and home visits. 3.2.2 High needs patients with complex and multiple chronic conditions Individuals of all ages can be afflicted with multiple and complex morbidities. The SELHIN has one of the highest rates of hospital admission for complex continuing care patients, with 316 per 1000 persons vs. the Ontario average of 21.6 per 1000 persons 29. This rate increases with age in the SELHIN, with 671 per 100 000 seniors aged 65-74 and over 5000 per 100 000 aged 90+29. As this group also makes up a large proportion of healthcare spending, future CP programs that take a proactive and educational approach at client support has the potential to make a large impact on healthcare spending. Self care, in partnership with health care providers, is considered one of the most effective interventions for those living with chronic conditions. It has been shown to enable better illness management such as reduced blood pressure and glycemic levels, promotes independent living, better facilitates the management of emotional impacts of illnesses and ultimately leads to a higher quality of life33,34. Previous CP programs offering wellness clinics and home visits mirror this philosophy, providing monitoring for blood pressure and glycemic levels and educating seniors about healthy lifestyle habits18. Targeting these populations who have a higher risk of utilizing PS and EDs will provide a proactive and preventative approach to chronic disease management and lead to reduced costs for the healthcare system.

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3.2.3 Frail elderly and others at high risk of falls To provide quality care, improve health and increase satisfaction in the delivery of health and social services to senior populations, implementing integrative, shared care that takes place in a community setting is considered the best practice35-37. Aging and frail seniors, however are at a higher risk of chronic illness, functional limitations and as a result, falls and institutionalization3,38. While community or home care keeps seniors in a familiar and often supportive environment and is cost-efficient (when compared to long-term care and nursing homes35,39), many experience injury due to falls in the home. A fall for a senior can lead to disability, change in level of function, loss of independence, change in living arrangements or even death40. In 2010, over 1 million ED visits occurred following an injury due to falls in Canada, leading to over 128 000 hospitalizations29. Compared to other causes of injury such as transportation accidents, suicide, self harm or violence, fall-related injury has resulted in higher rates of death, ED visits, hospitalizations, permanent disability and higher total costs and costs per capita 41. In the SELHIN, rates of falls are significant. In 2013, the incidence of fall-related ED visits for individuals 65 years or older was 16% higher in the SE Ontario compared to the average provincial rate42, and approximately 14 000 per 100 000, or 14% of all adults aged 65 years and older were hospitalized due to falls in 201343. These numbers are estimated to be low, however, as many falls are treated by family physicians, by PS or at home 41. To affect real change in South East (SE) Ontario, underlying risk factors for falls must be addressed; it is important to take a holistic approach to falls prevention, considering physiological, socio-demographic, medical, pharmacological, environmental and behavioral risk factors40. Previous investigations have shown that education alone was not found to be effective in preventing injury due to falls44 and that multi-disciplinary, multi-factorial strategies were most effective in reducing both the rate and risk of falls 45. This is demonstrated in two standout models and frameworks: The Queensland Stay On Your Feet (SOYF) model, and the 2011 Integrated Provincial Falls Prevention Framework & Toolkit. Both models focus on 14

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multiple strategies to reduce falls, with the SOYF model stressing the importance that falls prevention strategies should meet the needs of a continuum of older adults, from the healthy well individual to those beginning to have challenges, those who start seeking medical care and to the frail elderly46, and the Provincial Toolkit highlighting the importance of an integrated approach to falls prevention, including a list of best-practices and tools for care providers, the individual at risk of falls and their family and caregivers40. Incorporating these models into CP programming provides opportunity for implementing the Provincial Falls Prevention Strategy and provides great potential for cost savings due to a reduction calls due to injury from falls. 3.2.4 Ambulatory care sensitive conditions ACSCs include angina, asthma, COPD, diabetes, epilepsy, CHF, pulmonary edema and hypertension31. In 2008-2009, ACSCs accounted for 9% of all ED visits by Ontario seniors; however this group was nearly twice as likely as the general senior population to be admitted to hospital12. Among ACSCs, the highest rates of hospitalization were observed for those presenting with angina, heart failure and pulmonary edema12. Visits for ACSCs are of particular importance to note, as admission rates for these conditions are used as a measure of access to adequate community care and may have implications for how community care is organized 31. Like the above mentioned focuses, targeting this at-risk population will lead to cost savings through preventative and proactive management before issues arise and lead to higher levels of well being and health for those receiving the services. 3.2.5 Palliative Care Patients Palliative care has been defined in the literature as “the services that may be needed by dying persons and their family or friends in the last year of life, as well as bereavement services following death” 47. In Canada, an uneven distribution, limited service capacity and nonstandard basket of services in existing programs are barriers to quality EOL care 47. Other service gaps in current palliative care programs across Canada include access to care to provide early identification of patients, the lack of expert medical resources to assist physicians in the provision of services, as well as a lack of timely respite care and timely communication and 15

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mechanisms to facilitate communication between primary care providers48. To address these gaps, some communities have turned to Community Paramedics to deliver coordinated palliative care within the patient’s own home. Examples of such programs include the CREMS program in the Toronto area23,51,52 as well as in the V.I.S.I.T. program in Long and Brier, Nova Scotia (Table 8) 56-58. 3.3

Education and Training of Community Paramedics

Ontario, like the whole of Canada, has three tiers of paramedics with increasing competencies, skills and scope of practice at each level. Tier one is composed of Primary Care Paramedics (PCPs), who work with their peers or other higher-level paramedics to provide basic emergency and non-emergency care9. Advanced Care Paramedics (ACPs) have enhanced skills and are thus better able to assess and care for critical patients and perform invasive interventions, and Critical Care Paramedics (CCPs) are trained to provide in-depth assessment, including interpretation of laboratory data, perform invasive treatments autonomously with frequent and direct consultation with medical authorities 9. For community paramedics, additional education provides background information on community services available in the area, training on how to identify at-risk seniors and policies and procedures surrounding specific programming. Table 5 summarizes training and education provided to paramedics taking part in CP programs.

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Table 5: Training and education provided to Community Paramedicine Paramedics Program Name (location)

CHAP-EMS18,49 (Hamilton, ON)

CREMS24,50 (Hamilton, ON)

23,51,52

CREMS (Toronto, ON)

(Renfrew, ON)

Who trained?

Training/Education Provided

Wellness Clinic for older adults living in subsidized housing complex

Off-duty accommodated paramedics (eg. injury, pregnancy)

Health promotion, disease prevention Assessment for cardiovascular, diabetes and falls risks Awareness of local resources available for support

Developed by CHAP-EMS program family doctor and One-time, halfpublic health nurse in day session consultation with paramedic

Active duty paramedics

Identification of patients who would benefit from referral Submission processes Case examples Awareness of local resources available for support

Bi-yearly CME incorporated into regular duties, monthly newsletter/up date

CCAC case managers and CREMS paramedic educators

Sessions during regular service training Prompt cards

Bi-yearly CME incorporated into regular duties

Base hospital CCAC case managers and CREMS paramedic educators

Identification of patients who would benefit from referral Awareness of local resources available for support Fall risk assessment

Monthly newsletter/up date reports, bi-annual CME

Referrals to community programming

Referrals to community programming Referrals to community programming, Home Visit Program, Remote Patient

Active duty paramedics + community paramedics for follow up Active duty paramedics + community paramedics, new paramedics

Frequency

Organizer/ Deliverer

Online training modules created in partnership with Pre-Mergency, training also delivered by base hospital, CCAC case managers and CREMS paramedic 17

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Renfrew Community Paramedicne32

Program Type

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Program Name (location)

Program Type

Who trained?

Monitoring

Hastings Community Paramedicine (Belleville & Trenton, ON)

Referrals to community programming, Home Visit Program

Training/Education Provided

Frequency

educators

Geriactric Emergency Medicine (some take 10-day course)

Active duty paramedics + community paramedics

Job shadowing with Renfrew County Community Paramedics Falls prevention assessments CCAC referral criteria, services Specific training for diabetes, COPD, CHF

Organizer/ Deliverer

Bi-annual CME, new paramedics entering HPS

Online training modules created in partnership with Renfrew County and PreMergency. Nurse Practitioners from HDH clinics provide specific training. Carole Park, SECCAC.

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As CP pilot programs transition into continually funded initiatives, an increasing trend is to incorporate CP training into existing Continuing Medical Education (CME) sessions to educate front-line paramedics. The most common deliverers of CP training include internal PS paramedics, and in Ontario, CCAC case managers or other CCAC representatives. 3.4

Services offered by Community Paramedicine programs in Canada

Many CP programs currently being offered in Canada share many features including the types of services and procedures offered. Table 6 provides this summary.

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Essex

Grey

ChathamKent

Long & Brier, NS

Hastings

Sudbury

Ottawa

Hamilton

Niagara

Renfrew

Skills and Services

York

Location

Toronto

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Table 6: Planned and offered services by PS and CP programs in Canada

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Referrals Wellness Clinic Patient history Physical assessment Blood pressure screening Vital signs Blood glucose checks Home lifestyle/safety checks Pulse ox monitoring Immunizations Medication monitoring/ reconciliation Fall prevention

Essex

Grey

ChathamKent

Long & Brier, NS

Hastings

Sudbury

Ottawa

Hamilton

Niagara

Renfrew

York

Skills and Services

Toronto

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education Chronic disease management Minor injury treatment Neurological assessment Routine follow up 12 lead EKG High-user management Wound care IV lines Alternate transport destinations End of life counseling Post-stroke assessment IV catheter change Managing

Essex

Grey

ChathamKent

Long & Brier, NS

Hastings

Sudbury

Ottawa

Hamilton

Niagara

Renfrew

York

Skills and Services

Toronto

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Location

= service/skill currently implemented = service/skill implementation planned Information taken from22

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catheters Dispatch triage and response diversion Weight checks Lab specimen testing Managing surgical drains Managing PICC lines Antibiotic Infusions Suture removal Lab specimen collections Managing tracheostomies Post operative follow up

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The most common skills and procedures offered by CP programs in Ontario include referral services, patient history and physical assessment, blood pressure screening, blood glucose checks and vital signs. While specific services and procedures offered by CP programs vary across Ontario and worldwide, most programming can be divided into four main models of service delivery: Paramedic Referrals, Paramedic Home Visits, Paramedic Wellness Clinics and Remote Patient Monitoring. 3.4.1 Paramedic Referrals Traditionally, paramedics responding to an emergency had two choices: when possible, leave patients in place to recover at home, or transfer patients to the nearest ED for further treatment. This places them at a critical point in a patient’s healthcare journey and provides an unparalleled opportunity to reduce the amount of unnecessary ED visits through PS transfer. Many CP programs operate based on this principle, diverting non-urgent patients that do require assistance and support towards more appropriate care options, such as CCAC-organized home care. A group of these programs have been launched in Ontario and continue to expand across LHINs; Community Referrals from Emergency Medical Services, or CREMS programs, currently operate in Toronto, Hamilton, Thunder Bay, York, Peel, Halton and Renfrew. Table 7 summarizes the main features of these referral programs. One of the earliest CREMS programs was introduced in Toronto Ontario as a pilot program in 2006 as a response to frequent PS calls due to falls in the elderly. Its objectives were to improve range and responsiveness of support available to healthcare consumers and to reduce PS calls and ED presentations and representations through referrals to community-based healthcare organizations51. During the pilot, 43% of referrals processed by the CCAC were for existing clients23. The most common reasons for referrals were motility issues, failure to thrive, substance abuse social or psychiatric issues, while the most common CCAC services set up for participants included nursing, OT and rehabilitation51. If verbal consent for CREMS is not obtained upon the initial PS visit, patients are provided with CCAC contact information and a Community Paramedic follow-up is later initiated by phone or through a home visit. During this 23

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follow up, CPs explain the original concerns and the benefits of CREMS, leading to nearly 50% conversion rate for refusing participants51. Following the pilot success, CREMS was deployed across the rest of Toronto Central LHIN and PS Toronto catchment areas in January 200851.

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Table 7: Summary of Community Paramedicine Referral Programs Program (Location)

Target Population/ Referral Criteria

CREMS24,50,53 (Hamilton, ON)

PACCT32,52,54 (Renfrew ON)

(Toronto, ON)

PERIL Clinical Prediction Tool PERIL- Paramedics assessing Elders at Risk of Independence Loss If answer yes to 2 of 3 questions, referral initiated:

Do problems exist that would prevent the parson from being safely discharged home from the ED, or contribute to recurrent PS/ED use?
Requires help on a regular basis (before today’s call)
Has this patient made any 911 calls in past 30 days? Frequent calls to PS Mobility/neurological issues Orthopedic issues Stabilized acute episode of chronic

Successes

Hamilton Niagara Haldimand Brant CCAC & COAST (Crisis Outreach and Support Team) – mental health support through Hamilton police

6 month: 70% (112/160) referrals resulted in new/enhanced services CCAC follow up 3.7 days for CREMS, 14 days standard Among patients transported by PS to hospital and referred to CCAC, 40% of referrals came solely from paramedics 12-months: 76% (294/387) referrals resulted in new/enhanced services CCAC follow in average 3.9 days 41% reduction in PS/ED usage for high frequency users

Champlain CCAC, various FHTs across Renfrew

94.5% of PERIL matches ER led to CCAC referral 50.5% of referrals lead to introduction and/or change in CCAC services 50% reduction in repeat PS calls from high users

Toronto PS, Toronto CCAC, East York CCAC, Toronto East General

6 month: For frequent users 25% decrease in PS calls 25% decrease in transports

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CREMS 23,51,52

Low acuity PS calls

Community Partners

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Program (Location)

Target Population/ Referral Criteria condition (diabetes, asthma, CHF, COPD) Skin conditions (dressing changes) Mental health (isolation, depression) Problems with catheters, drains Palliative care Potential abuse

Hastings Community Paramedicine (Belleville & Trenton, ON) 1

Seniors, frail elderly Chronic, complex conditions (e.g. COPD, CHF, diabetes, hypertension High users of ED and paramedic services

Community Partners Hospital, Community Care East York, Senior Link/ Neighborhood Link, Woodgreen Community Services, COTA (mental health association) SECCAC, Quinte Health Care Coorporation, Hastings Paramedic Services , SELHIN, HealthLinks, community programming

Successes 22% decrease in non-transports 40.3% reduction in time on task1 12-months: For frequent users 18.3% decrease in calls 24.8% decrease in transports 8.4% decrease in non transports 34.6% reduction in time on task

Decrease in number of 9-1-1 calls from frequent users Paramedics have become great advocates for their client group Seeing change in patients level of education, now can take more control over own life and medical conditions Formal evaluation taking place, results in March 2016

Time on task - time expenditure by PS services

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3.4.2 Paramedic Home Visits In addition to providing referrals to the CCAC for initiation of community services, Community paramedics from many of the CP referral models, including Toronto and Thunder Bay’s CREMS programs, also conduct home visits 23. For Toronto’s CREMS, home visits are carried out by designated Community Paramedics, who may also make phone contact with existing and potential CREMS clients. Other CP programs provide home visits as their primary service, such as the Aging at Home program in Renfrew County, Ontario. A summary of CP Home-Visit program features are outlined in Table 8.

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Table 8: Features of Community Paramedic home-visit programs Program (Location)

Aging at Home54,55 (Renfrew ON)

CREMS23,51,52 (Toronto, ON)

(Islands of Long

Services Offered

Successes

Seniors over the age of 65 Individuals at risk of injury at home Seniors on wait-lists for LTC beds Socially and/or geographically isolated individuals

Paramedics make regular visits: Environmental assessment, including fall riskreduction Referrals to wellness clinics, supportive programs Basic health checks, including blood glucose Education for nutrition, exercise, disease management Medication reconciliation Transport to hospital for appointments and nonemergencies Communication and updates with family physician Primary care arranged for non-rostered patients

50% reduction in repeat PS calls from high users over 5 years Permanent removal of some individuals from LTC wait-lists Estimated $1.6M savings to healthcare system Planned increase in scope of practice to include falls prevention, immunization, urinalysis, antibiotic administration, venipuncture and other health promotion activities

Initial refusal of CREMS Initiation of multiple CREMS Notifications that third party referrals have taken place Increases in PS calls post CREMS as determined during impact reviews Disposition follow up due to lack of new services or no change in service following CREMS Seniors Isolated, remote individuals Individuals without access

Follow up referrals to CCAC Interventions such as lift assists and clinical assessment Explanation of CCAC services to those who refused to consent to CREMS initially

Vital signs, Interview, Safety Inspection, Treatment

Early discharge/transitional care Chronic Disease Management

47% conversion rate of refusals following home visit 18.3% decrease in calls for frequent users 24.8% decrease in transports for frequent users

Average visits to ED/month by island residents decreased by 40% Average family physician visits/month

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V.I.S.I.T56-58

Target Population

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Program (Location) and Brier, Nova Scotia)

Hastings Community Paramedicine59 (Belleville & Trenton, ON)

Services Offered

Successes

to transportation Those with chronic conditions Those with acute illness and injury discharged from hospital

Ambulatory/home EKG Provide support for home obstetrical delivery (e g. . midwifery), palliative care/hospice in the home Initiation of antibiotics in the home/nursing home Initiation of fluid re‐hydration in the home CHF follow‐up (weight checks/edema/compliance) Home aerosol/MDI therapy and Home O2 and spirometry Phlebotomy visits for isolated individuals Crisis intervention

by island residents decreased by 2428% Significant cost savings for residents due to Decreased use of prescription medications Decreased need for health-related travel Increased access to care for residents Sense of satisfaction for patient and organizational participants Expansion into other parts of rural NS Used as a model for programs in NS, PEI, Australia and Scotland

Regularly scheduled visits Ad-hoc home visits General health assessments including vital signs, mobility, medication reconciliation Patient education for chronic condition management Communication and coordination with primary care physicians Electronic medic-alert bracelet provided by Code4-Armour to provide personal and health information to first responders

Home-visit phase began in January 2015, will run for a 1-year period (Anecdotal) decrease in number of 9-11 calls from people in program Paramedics have become great advocates for their client group (Anecdotal) increase in patient level of education, now can take more control over own life and medical conditions

3 or more 9-1-1 calls in a one-year period AND Diagnosed CHF, COPD, diabetes, hypertension or recent stroke Total of 60 clients for pilot project (Jan 2015-Jan 2016)

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Target Population

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3.4.3 Community Paramedic Wellness Clinics In order to reach patients and clients before a medical emergency requiring PS or ED services, one approach to CP includes holding accessible Wellness clinics within the community. Especially prevalent and effective in rural areas, CP-run wellness clinics focus on providing a proactive approach to patient care. Services offered during Wellness Clinics include assessment of health status, patient education, patient referrals to community and primary care and monitoring of vital signs. In this way, Community Paramedics are able to help empower patients to take control of their health issues and prevent avoidable health emergencies, for example by monitoring blood glucose and blood pressure levels. Table 9 summarizes important aspects of CP Wellness programs.

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Table 9: Features of Community Paramedic Wellness Clinics Program Name (location)

CHAP-EMS18,60 (Hamilton, ON)

Wolfe Island Wellness Clinic27,55 (Kingston, ON)

Services Offered

Free weekly, day-long sessions include: Blood pressure assessment Two Diabetes risk assessment accommodated Falls risk assessment paramedics Health education/promotion deliver sessions at Goal setting a subsidized Targeted referrals to wellness sessions and community housing complex resources (CCAC) for older adults Identification and referral of patients at high risk with large PS call Referral of patients’ health information to regular family volume physician Follow up to ensure referrals addressed risks Free clinics held every last Friday of the month include: Fielding questions and concerns Active duty Basic health and physical assessment paramedics Assessment of blood pressure and pulse deliver workshop at Community Respiration and oxygen saturation levels Medical Centre Body weight Blood glucose levels Signs of illness such as fever Free monthly clinics in 11 rural locations Two community Vital signs such as; blood pressure, pulse, respiration, oxygen paramedics from saturation, temperature, blood glucose, body weight the CPRU deliver clinics in various Visitors can ask medical questions they may have rural and remote Referrals to primary care, CCAC and CP programs such as locations home visitation

Successes

In first pilot year: 1365 participant visits to intervention session by 79 participants 48 visited at least twice Mean age 72.2, , 87% over age 65, 90% had family doctors Very high satisfaction among participants Perception of decreased social isolation and well-being After pilot implementation: 100% of survey respondents feel clinics beneficial and will assist physician with ongoing care 93% feel 911 call or ED visit could be avoided by attending clinic Ongoing funding through 2015 following great success of pilot project launch in 2013 Agreement with local Community Health Centres to provide primary care for nonrostered patients when necessary Allows patients to monitor own health and bring their vitals to family physicians for early detection

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Eagenville Wellness Clinic61 (Renfrew, ON)

Setting and delivery

AGENDA ITEM #c)

Wellness clinics have the advantage of serving clients in a central location, in contrast to the traditional PS model of visiting patients in their own home. In this way, Community Paramedics are able to reach a large amount of patients in a short time period, maximizing efficiency and reach of the program. Some such programs take advantage of areas with a large senior and/or at-risk population, such as the CHAP-EMS program in Hamilton, ON. Another application of this model is introducing wellness clinics into Long-Term Care (LTC) homes, such as the successful wellness clinic in Eagenville (Renfrew County)61. Previous examination of ED visits made by LTC residents in Hamilton showed that 606 of 2473 (24.5%) residents in registered LTC beds were referred to hospital during the year 200062. Of these, 66.7% were admitted to hospital. Results suggest that there is a potential to divert unnecessary ED visits from LTC if enhanced acute care were provided on-site. 3.4.4 Remote Patient Monitoring For patients living alone or in rural, remote locations, access to health care and symptom monitoring is a challenge, especially for those living with chronic conditions. One solution that has been and continues to be implemented across Ontario is Remote Patient Care or Remote Patient Monitoring (RPM). RPM is defined as the “delivery of health care to patients outside conventional settings enabled by a technological application or device 63.” Through electronic transmission of patient data to a healthcare provider, RPM is a valuable tool to support integrated services and processes from health coaching to alteration of a patient’s course of care. Through the use of in-home medical technology, vitals such as heart rate, blood pressure, weight and blood oxygen saturation levels are monitored daily, sending an alert to care providers who can check in with these at-risk patients before symptoms worsen63. RPM is gaining popularity in Canada. In 2012, Canadian telehealth programs reported use of RPM by more than 2 500 patients, and by 2014, seven provinces had a total of 19 active RPM programs that served over 5000 patients with chronic disease or in need of post-surgical discharge monitoring. Many published studies have demonstrated reduction in ED visits and hospital readmissions for patients receiving RPM; an evaluation study in Quebec observed a 32

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50% reduction in hospital length of stay and 37% reduction in ED visits among 60 COPD patients64. This translated to savings of over

$1 557 CAD per patient per year vs. traditional

home care . Similarly, the University of Ottawa’s Hart Institute observed a 54% reduction in readmission rates for patients with CHF when RCM was introduced63. Due to the success of RPM programs across Canada for patients with chronic disease, many CP programs in Ontario are beginning to adopt this model. Future Health Services, established by the South Central Community Development Corporation, has been providing telehome monitoring services to chronically ill patients in Southern Ontario since 201265. Currently, Future Health Services provides RPM to patients in 8 counties across Ontario in partnerships with local PS: Hastings, Essex, Sudbury, Peterborough, Grey, Renfrew, Wellington and Dufferin 65. The focus of these initiatives is to keep patients with chronic idleness (such as COPD and CHF) at home, improve quality of life and improve communication among healthcare providers in order to deliver high quality coordinated care. The County of Renfrew Paramedic Services launched an RPM demonstration project in January 2015 as part of a larger CP program66. Patients enrolled in the pilot project are responsible for daily use of Bluetooth enabled devices to measure vitals such as blood pressure, weight, oxygen saturation and blood sugar. All readings are sent to an electronic database where reports are automatically generated that can be accessed by paramedics 65. If readings reach the threshold of risk, a notification is triggered and a warning is sent by text message and/or email to community paramedics for follow up by phone and/or a home visit65. Alerts and progress reports can also be sent to other care providers and family members through a secure social networking tool, connecting patients to the care they need when they need it. Current eligibility requirements include a diagnosis of COPD and/or CHF and one of the following in the last 12 month period: three 911 calls, two ED visits or one hospital admission65,66.

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3.4.5 Holistic Community Paramedicine Programs Many established and successful CP programs introduce services in a tiered model, implementing a variety of different service offerings over several phases of the project. These programs are most popular in rural areas where access to care is limited due to factors such as geographic remoteness, low income and education levels and higher incidence of chronic disease. Faced with a rapidly aging population in which 50% were overweight or obese, 25% were smokers, 18% had hypertension and high levels of unemployment, low education and poverty were a reality, the county of Renfrew developed the Community Resilience Program through ongoing community and industry partnerships61. To address these high levels of health and social issues, a variety of programming options were developed by Renfrew Paramedic services, including61: The Heart Wise Exercise program to address high levels of cardiovascular diseases and promote physical activity Scheduled wellness clinics to address a lack of primary care services and monitoring due to lack of hospitals and withdrawal of family physicians in remote locations (Table 9) A voluntary, ad-hoc, informal home visitation program for isolated seniors to increase social interaction and facilitate preventative and proactive care The Aging at home program to provide home-care to seniors on wait lists for LTC (Table 8) The Community Paramedic Response Unit (CPRU), which provides reduced response time to emergency calls in remote communities and provides transportation to appropriate clinics or health care centres The PACCT referral program for referrals to CCAC (Table 7) Remote Patient Monitoring for proactive monitoring of vitals to facilitate early treatment before it become serious (see section 3.4.4) 34

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As a result of these initiatives, PS has reported a reduction in 911 calls, ED visits have decreased and the health of the residents of Renfrew County has improved61. Tables 7-9 describe specific successes for several program pieces. Nova Scotia’s Long-Brier CP program is an example of a well-rounded CP program that provided several different kinds of CP services to rural residents in a tiered implementation model 56,57. Over a three year period, the pilot project first established 24h a day, 7 day a week paramedic services on the islands56. Though this increased access to efficient care, paramedics were responding to, on average, one emergency call every three days, providing opportunity for an expanded scope of practice. Over time, community paramedics were educated to assess and manage simple wounds, administer tetanus and flu shots and administer home assessments 57. During year (phase) two, expanded CP programming greatly increased access to care; nonemergency calls were accepted by paramedics for issues such as blood sugar testing, the V.I.S.I.T. program focused on home visits for isolated and elderly residents (Table 8) and wellness clinics were introduced to provide blood pressure monitoring and immunizations (among other educational and preventative health assessments)56. As the program grew, phase three brought the introduction of a nurse practitioner (NP) who worked in partnership with a physician in a larger city centre 56. Over time, the program evolved with the needs of the population; paramedics were trained in phlebotomy skills and learning sessions for congestive heart failure assessment, administration of antibiotics, wound care, urinalysis assessment, suture/staple removal, diabetic assessments and medication compliance were offered57. Additional programming was also introduced on the islands thanks to the advocacy of the community paramedics and NP. Examples included personalized lifestyle counseling aimed at smoking cessation and weight loss, seniors’ fitness classes, wellness services for children, women, seniors, and teens and an organized home visitation service to reduce the isolation of elderly residents56,57. Early detection, screening, and illness and injury prevention services were also accessible; these included preventative screening for cervical and 35

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breast cancers, bone density, and depression, falls prevention, bicycle and child car seat safety programs56,57. Within two years of implementation, community paramedics were making contact with between 250-300 patients per month, leading to significant decreases in ED and family physician visits by island residents as well as significant reductions in cost for patients, a significant achievement for the rural population that sees higher rates of poverty, unemployment and chronic disease (Table 8)56. This successful program has been used as a model for other rural CP programs including an expansion of the program in Digby, Nova Scotia as well as similar program serving the Beausoleil First Nation on Lake Huron’s Christian Island in Ontario56. 3.5

Satisfaction with Community Paramedicine

An important aspect in designing CP programs is ensuring that the programming not only works to ensure efficient resource use, but also that it provides a positive experience for the participants involved. This is true for the patients and their caregivers as well as the program deliverers, including management/organizers and front-line workers. In a qualitative study of participants of Hamilton’s CHAP-EMS wellness clinic pilot program, it was determined that participants of the program highly valued the program, the paramedics, and the change in social dynamics that occurred during the implementation of the program in their subsided housing complex18. They felt that the program offered a social experience and decreased social isolation, increased access to support and resources in the community, and provided a credible, trustworthy outlet for them to discuss their health concerns 18. Compared to other similar Paramedic referral programs in Ontario, participants and organizers felt that the referral process was stronger and had better long-term sustainability. They felt that CREMS provided a seamless, integrated patient care experience from ambulance call to CCAC case

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management assignment, and that the drastic reduction in repeat PS calls proved how successful the program could be. In Nova Scotia, participants in the Long and Brier CP program were satisfied with the NP and paramedics as well as the quality of clinical care and high level of interpersonal communication56. They also felt that the program increased accessibility to a range of health services including acute illnesses and injuries, chronic illness management and preventative health education56. The presence of the NP and paramedics were perceived by participants to have improved health of island residents through the acquisition of new health services. Participants expressed satisfaction with the shorter wait and travel times to access care, and as a result experienced reduced costs and increased adherence to follow-up due to a decreased need for health-related travel56. 3.6

Linking Community Paramedicine with Primary Care

An important facilitator of integrated care is ensuring that all members of the patient’s interdisciplinary health care team are aware of patient health status and ongoing interventions. In Ontario, coordination of care with Primary Care at the lead is increasingly promoted, and as such, CP programming should reflect this model. Hamilton’s CHAP-EMS wellness clinic programming is one example of this model in action. Following assessment by one of the program’s Community Paramedics, consenting participants had their blood pressure and CANRISK profile sent by secure fax from the CHAP-EMS database to their primary care physicians18. In addition, those without regular physicians were referred to CCAC for assistance in registering with a suitable local family physician, increasing access to appropriate care. In a qualitative analysis, participants of the CHAP-EMS program felt that this aspect of the program was especially important18. They also felt that their interactions with the community paramedics helped them be more informed about their health issues and noted

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that the education assisted them in asking appropriate questions to their primary care physicians during scheduled appointments18. In Renfrew County, Community Paramedicine initiatives (described in Tables 7-9) integrate communication with primary care at several points in the programming. When participants in CP home visits are rostered to a physician (either in a CHC or solo physician), Community Paramedics send home-visit reports via fax for routine visit reports, but may also send more detailed written reports or follow up with a phone call in situations where more serious or specific concerns arise. For participants who are part of a home visit program or have taken part in a wellness clinic and are without a family physician, community paramedics can arrange primary care with a physician at a local CHC. In return for this service, Renfrew Community Paramedics assist physicians by performing home visits to help monitor vital signs, assess trip/fall hazards, perform assessments of patient’s homes, and address social isolation and to reduce visits from repeat primary care users through preventative monitoring and care 1. Another Canadian example of CP linking Primary Care is observed in the Long and Brier Islands, a geographically remote set of rural islands in Nova Scotia. Prior to the introduction of the CP study, residents of the islands, half of which are older adults, had been without resident physician services for many years56,57; residents were required to travel for 30-50 minutes to the nearest general hospital, and an additional hour to the nearest regional hospital57. Following the implementation of wellness clinics, home-visits and non-emergency visits for blood sugar testing and immunizations, the third phase of the program saw a level of primary care introduced through a Nurse Practitioner who held a collaborative practice agreement with a physician in a larger city centre in NS. With this expanded scope of practice, paramedics were able to offer more complex care such as wound care and community preventive education and

Information gathered through conversations with Community Paramedicine Coordinator at Renfrew Paramedic

Services in September 2015.

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assessment sessions such as falls prevention for seniors. Access to CP services was gained through direct request from patient, family members, family physicians or referral from the nurse practitioner57. Participants in the program felt that the NP-paramedic-physician model of care was particularly well suited for the rural setting with a small population57. They reported effective collaboration and cooperation between NPs and paramedics as well as NPs and physicians 56, and felt that the NP/paramedic/physician model of care offered more compressive primary health care services compared to any one service alone58. 3.7

Communication Linkages

Ensuring open and easy communication between partners in CP programs is vital to ongoing success and a seamless care experience for patients. 3.7.1 Organizational Communication Evidence from the Long-Brier CP pilot program demonstrated that effective communication between all community partners was a key component of its successful implementation. Upon program initiation, Nova Scotia Emergency Health Services (NS-EHS) organized a management committee consisting of representatives from the district health authority, community leaders and the core program health team56. The role of the committee was to coordinate activities, ensure open and active communication between parties and develop a plan to transition employment of the NP from NS-EHS to the district health authority56. To facilitate communication between the NP and paramedics as well as assist with program development, a project coordinator was hired by NS-EHS. Participants felt that the introducing the project coordinator role was essential during the early implementation phases, providing a ‘point person’ responsible for the project’s facilitation and continued to be valuable until implementation became ‘day to day operations56.’ Following implementation of the NP model, monthly meetings between managers responsible for the NP and paramedics were introduced. 39

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These structures were perceived to have enabled smooth transitions and proactive planning, enhance communication between the NP and paramedics as well as help to resolve local issues as they arose56. 3.7.2 Community Paramedic Referral Communication Pathways To optimize cost and resource utilization, referrals to existing social and healthcare services within the community is highly utilized by many CP programs in Ontario. Table 10 summarizes referral pathways for selected PS referral programs in Ontario.

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Table 10: Summary of referral pathway for CP Referral programs CREMS Toronto

23,51,52

CREMS Hamilton24,50,53

PACCT* Renfrew32,52,5 4

Hastings CP Belleville59

CREMS Halton52

CREMS Peel52

CREMS York52

CREMS Thunder Bay52

Front-line paramedics, supervisors & dispatchers

Front-line paramedics & supervisors

Front-line paramedics & CP study team

Front line paramedics, Community Paramedics

Front-line paramedics & supervisors

Front-line paramedics

Where referred to?

Toronto CCAC

Hamilton Niagara Haldimand Brant CCAC & COAST

Champlain CCAC

SECCAC

CCAC

Information included in referral

Patient contact info Reason for referral PS ID Hospital destination (if transported)

Patient contact info (incl. health card no.) Reason for referral

Patient contact info Reason for referral

How referral submitted

Phone call forwarded through logger in dispatch to

Phone call to Kingston Access line (leave

CREMS forms sent by paramedics via internal mail to

CREMS forms sent by paramedics via internal mail

Direct call to CCAC by paramedics/ supervisors

Phone call and automatic fax sent

Patient contact info Reason for referral

Phone call to CCAC/partner agencies, in addition to

Patient contact info (incl. health card no.) Reason for referral Hospital destination (if transported ) Paramedics fill out eform and PACCT/PERIL

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Who sends referrals?

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CREMS Toronto

23,51,52

CREMS Hamilton24,50,53

PACCT* Renfrew32,52,5 4

electronic referral form submission via email to CCAC/ partner agency, cc: CREMS leads

form and phones/send s to PACCT team. PACCT team phones referral to CCAC.

How referral tracked

Logged referrals transcribed and stored in electronic database + paper backup

Electronic database tracks referrals upon submission. Paper forms submitted as backup, added to database manually

E-form populates into database for auditing/follo w up.

Referring agency action

CCAC confirms receipt with PS within 36h, case coordinator initiates

CCAC follow up to set up assessment with patient in an average of 3.9 days.

CCAC contacts patient to set up assessment.

CREMS Halton52

message if no answer), also e-form is filled out and faxed over (e-form not functioning yet)

Superintendent, who faxes referral to CCAC within 12h

CREMS Peel52

CREMS York52

to CREMS supervisor, who faxes referral to CCAC

Information (patient & paramedic names, date referral received, faxed, city of pickup) entered into spreadsheet

CREMS Thunder Bay52 through ePCR** system

Note added to call report or home visit report.

Forms filed by superintendent following fax to CCAC

Patient and referral info entered into ePCR**, which tracks data and allows retrieval

Automatic notification s through ePCR** system, which also tracks data

CCAC contacts patient to gain consent, notify care coordinator.

Letter of Email of CCAC contacts acknowledgem acknowledgem patient to set up ent to PS ent to PS of assessment. following referral receipt referral receipt

CCAC contacts patient to set up assessment. 42

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CCAC. After hours calls forwarded by CCAC to answering service

Hastings CP Belleville59

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CREMS Toronto

CP follow up

assessment within a week, services initiated within 2 weeks where possible Patients not consenting provided with CCAC contact info, paramedics notify PS Community Medicine Program with patient info – they arrange follow up visit CCAC notifies PS of assessment outcome & patient refusal

CREMS Hamilton24,50,53

Hastings CP Belleville59

CREMS Halton52

CREMS Peel52

CREMS York52

CREMS Thunder Bay52

Care coordinator

Information on patients not consenting tracked in database.

Two follow up interviews with participants by PACCT team.

No follow up to ensure services set up or to convert refusals.

Superintendent verbally notifies paramedic of sent referral

CCAC notifies PS of assessment outcome.

CCAC provides reports to PACCT team.

Yearly reports to Hastings PS to report program

Regular feedback during pilot; feedback now not received.

N/A

Follow up phone call or home visit to those who refuse referral

N/A

Phone call from CCAC to notify of assessment outcome

N/A

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Referring agency follow up

23,51,52

PACCT* Renfrew32,52,5

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CREMS Toronto

23,51,52

CREMS Hamilton24,50,53

PACCT* Renfrew32,52,5 4

Hastings CP Belleville59

CREMS Halton52

CREMS Peel52

CREMS York52

CREMS Thunder Bay52

of assessment. statistics. Monthly updates to PS. * PACCT = Paramedic and Community Care Team ** ePCR = electronic patient care reports (iPad compatible)

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In Renfrew County, referrals into the CP program can come from several sources. In addition to the front-line paramedics who refer into the home visitation or other CP programming, Care Coordinators at the local CCAC are able to refer their clients to one of the many CP program services through a direct call to Renfrew Paramedic Services (RPS). Through a close working relationship with the discharge nurses at the local hospital, referrals can also be sent in to the RCP program via phone or fax to provide home visitation and transitional care to patients following an admission to hospital. For patients who visit the ED, the Geriatric Emergency Medicine (GEM) nurse (who works part-time at the hospital) can submit referrals via fax or phone for seniors identified as in need of supportive care. Community paramedics also assist the GEM nurse through providing home-visits and assessments to patients she is not able to meet in person, allowing her to gain a better understanding of the patients’ needs to provide resources and care for these patient 2. In Niagara, the Wainfleet Community paramedicine program provides additional health resources to any resident in the Township. Through home visits and complete general wellness assessments completed by an advanced care paramedic, home visits include vital sign and environmental risk assessments as well as referrals to various agencies such as the Community Care Access Centre, Caring for My COPD program, Pharmacy, South Niagara Health and Wellness, and Niagara Region Public Health59. Referrals into the CP program in Wainfleet can be made by the resident themselves, their health care professional, a family member, another caregiver agency, or even a neighbor who simply fills out a secure online form or faxes in a paper version of the referral (see Items 1 and 2, Appendix B) 59. Referrals are assessed by a Registered Nurse (RN) who works in Wainfleet Paramedic Service’s own dispatch centre 3. The

Information gathered through conversation with representative from Renfrew County Community Paramedicine

program in September 2015. 3

Information gathered through conversations with representative from Wainfleet County Community

Paramedicine Program in October 2015.

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RN makes first contact with the patient and coordinates the initiation of services. Though many referrals to the Wainfleet CP program are currently through word-of mouth and through doorto-door campaigns, use of the online and faxed-in form are most popular with healthcare and social service professionals. In Hastings County, referrals to the SECCAC have been occurring for just over two years, connecting clients who call 911 with supportive, home-based services to facilitate healthy aging at home. In this model, front-line paramedics call or fax referrals into the CCAC access centre where they are assessed for eligibility. Figure 2 outlines the current referral process used by Hastings County for referrals to the SECCAC.

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Figure 2: Referral Pathway for Hastings County Paramedic Services to the SECCAC

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3.7.3 Electronic Communications Currently, most CP referral programs send referrals via phone or fax from PS to the CCAC, as seen in Figure 2, above. Once received, data has to be entered manually into a database and paper copies are often kept as a backup. This introduces great potential for error, providing opportunity for information to be incorrectly entered or for referrals to be lost. To maximize efficiency and accuracy, a call for an integrated, electronic solution is a clear priority. This is especially important as CP programs evolve to include additional community partners and expand to accommodate more patients and clients. The Ontario Association of CCACs (OACCAC) in partnership with PS such as the County of Renfrew PS has begun the process of developing a standardized electronic data management solution with Interdev Technology Inc.. Interdev Technology Inc. currently works with most PS in Ontario (except Ottawa) to provide Electronic Patient Records (EPR) services 4. This provides the opportunity to create a CP management system in which existing EPR data and records can be seamlessly coordinated with new CP functionality and management tools. The proposed system, which has an expected launch date of Early 2016, is expected to have the following functionality: Sending referrals directly from the EPR to the local CCAC where data would be seamlessly integrated into their existing electronic database system Referrals sent to additional community partners such as police services (if domestic violence is expected), mental health services or primary care providers. Pre-population of referral forms using existing EPR data, saving valuable time in the field and reducing error.

Information gained through conversations with representatives from Interdev Technology in September 2015.

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Area to log consent for referrals, including functionality to log non-consents to facilitate follow up by CP at a later date. Integration of RPM data that allows paramedics to produce reports and manage longitudinal data for repeat PS users. Sending of notifications to and from the “circle of support,” which may include paramedics, family members, friends or caregivers, physicians or other care providers. Easy access to assessment forms for in-house evaluation of patients (e.g. risk of falls, substance abuse). Available assessments have been standardized across Ontario following a survey of PS and CP programs across the province. Possibility to integrate scheduling of home visits by Community Paramedics and coordinate with circle of care. The range of functionality available to CP programs is expected to be flexible to provide each program with the IT support it needs. The cost will be incurred by individual PS across Ontario. 3.8

Enablers and Barriers

3.8.1 Enablers The CREMS program in Hamilton, ON, learned many lessons throughout the pilot phase of their referral program. Hamilton CREMS success was attributed largely to the strong partnership, commitment and collaboration with the local CCAC24. From the beginning of the program, program organizers aimed to strengthen the agencies’ connections. The two key deliverables as indicators of success were (1) education and understanding of each provider’s role and (2) appropriate information sharing between agencies to drive paramedic engagement 24. One aspect of the referral program that was instrumental in achieving these deliverables was regular follow-up with the paramedic who made the referral in the first place. Through the 49

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CCAC’s commitment to providing paramedics with information regarding the outcome of the referral and services that resulted in their referral, paramedics were able to see the effect in real time, which encouraged growth and buy-in from front-line workers24. Paramedic buy-in was also noted as a key contributor to the success of the Renfrew County CP program. Through building a strong foundation of support and dedication among the front-line paramedics, the CP program was able to carry this momentum from the ground up. Representatives commented that it was the hard work of the front-line and community paramedics providing consistent, quality care that drove the growth of the program, creating a reputation that facilitated strong support from the community as well as healthcare providers5. In a qualitative study following the Long and Brier CP program’s 3-year pilot, health care providers and management participants noted that key to the success of implementation was a strong organizational structure lead by NS-EHS, assistance from senior levels of government to advocate for the program’s introduction and strong political support from key community members57. These were essential for not only advocating the need for a new model of care, but also for facilitating acceptance of the model among residents and health care professionals in the community57. These observations mirror those of Renfrew County, where the successful expansion of their CP programming is attributed to the strong support and commitment from the Chief and upper management of Renfrew PS4. In Hastings County where CP programming is a relatively new initiative, growth and buy-in of the program was attributed to a strong push to “get the word out there.” Through meeting with Family Health Teams (FHT) to bring key lead physicians on board, support snowballed throughout the county as excitement for the new program heightened. Logistically speaking,

Information gathered through conversation with representative from Renfrew County Community Paramedicine

program in September 2015.

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the ability to accept referrals from multiple sources was also viewed as an enabler in Hastings County. Through partnerships with the local CCAC, police services and mental health services, paramedics are able to refer patients to a variety of health and social programming, providing the right care, in the right place at the right time 6. 3.8.2 Barriers Evidence from the Long and Brier Community Paramedicine program proved that implementing change in a rural community required enormous effort57. For residents, a major barrier to acceptance was a fear that increased paramedicine services would discourage a primary care presence on the island this perception changed over time however, as participants reported better care compared to a time when primary care was available57. This was also noted in Renfrew County, as many community members were unfamiliar with paramedics in this expanded role; many thought of front-line EMS workers as merely “ambulance drivers.” Similarly, program leads in both Renfrew County and in NS-EHS, experienced difficulty in changing the perceptions of health care professional groups who greatly resisted program’s implementation. In Renfrew County, this was overcome through education of the physicals and allied health at the FHTs regarding the education, training and scope of practice of community paramedics. This combined with consistently positive reviews and results of the programming had a massive positive effect on the perceptions of these resistant healthcare providers. This allowed community paramedicine initiatives to flourish with continued support throughout the healthcare community in Renfrew County. In Hastings county, logistic factors were noted as some of the largest barriers upon the initiation of the CP program. From a data standpoint, the accuracy at which front-line paramedics were collecting and entering patient information into call reports has become an

Information gathered through conversation with representative from Hastings County Community Paramedicine

program in September 2015.

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issue as Community Paramedics are not able to identify and contact patients who are flagged as in need of additional support. Additionally, as Hastings is working with a mostly aging, frail elderly and chronically ill sample, follow up to enroll patients in the evaluation program was complicated by the fact that some patients we no longer able to participate; some had passed away, some entered nursing home and some had moved out of the county. This should be considered for future evaluation studies in the City of Kingston and the County of Frontenac and time/resources should be allotted to compensate for this inevitable flux of patients in and out of the program 7.

Information gathered through conversation with representative from Hastings County Community Paramedicine

program in September 2015.

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4.0 Recommendations In this section, we summarize recommendations based on evidence from literature, conversations with community partners and through discussions at the Community Stakeholder Roundtable meeting. 4.1

Community Partner Roundtable Discussions

On October 19, 2015, representatives of key stakeholders in the County of Frontenac and the City of Kingston region met to discuss organizational and communication priorities for the implementation of a Community Paramedicine program in the City of Kingston and the County of Frontenac. See Appendix C for an agenda (Item 1) and full report of the meeting proceedings (Item 2). Community stakeholders are instrumental in creating a framework for future community paramedicine initiatives, as well for ensuring the ongoing success of future CP programming upon implementation. Table 11 lists these individuals and their organizational affiliations. Table 11: Community Partners Organization

Main Contact

Queen’s Centre for Studies in Primary Care

Mary Martin Jyoti Kotecha

Frontenac Paramedic Services

Gale Chevalier Paul Charbonneau

South East CCAC Queen’s Family Health Team Queen’s Family Health Team KFL&A Public Health

Mary Kelly Francine Janiuk

Organizational Role Contracted to develop recommendations, communication plan and logic model based on literature review and consultation with community stakeholders Deputy Chief of Performance Standards Community Care Access Centre Client Services Manager Primary Care – Family Health Team Nurse Manager

Meg Gemmill

Physician, Assistant Professor

Rhonda Lovell

Falls and seniors programs Public 53

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Organization

Main Contact

Organizational Role Health Nurse

Seniors Association of Kingston SE LHIN VON Canada Southern Frontenac Community Services Northern Frontenac Community Services Rural Kingston Family Health Organization Sharbot Lake Medical Centre

Don Amos

Executive Director

Ken Edwards Melissa Dion

Executive Director Manager of Assisted Living Services

David Townsend

Executive Director

Louise Moody

Executive Director

Lynn Wilson

Administrator

Peter Bell

Lead Physician

We recommend continuing relationships with these members to support the ongoing success of CP programming in the City of Kingston and the County of Frontenac. 4.2

Possible Program Opportunities for Frontenac PS

Based on research evidence summarized in this report, consultations with key stakeholders during the roundtable meeting, as well as ongoing strategic priorities set out by the MOHLTC and adopted by the SELHIN, Table 12 outlines vulnerable populations identified as areas of opportunity to consider for future CP programs in the city of Kingston and the County of Frontenac. Table 12: Areas of opportunity for future CP programming Opportunity

Rationale

Individuals with COPD

Higher rates and cost of providing ED, PS and hospital care to this population Frail Elderly and Fall-related ED visits 16% others at elevated risk higher, hospitalizations 12% of falls higher in SELHIN compared to

Suggested Input Patient education and symptom monitoring through wellness clinics and home visits Implement Falls-prevention education through home-visits and referrals to CCAC. Involve 54

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Opportunity

Rationale Ontario

Individuals living with multiple and chronic disease

Higher rates and cost of providing ED, PS and hospital care to this population

Palliative care patients and clients

Higher cost of care for this patient group, desire to stay at home for care among patients and family members

Individuals with high PS/ED usage

Evidence from CP programming across Ontario supports up to 50% reduction in repeat PS/ED usage after implementation

4.3

Suggested Input Public Health Unit falls prevention and OT through primary care as needed. Patient education and symptom monitoring through wellness clinics and home visits. Connect with primary care and HealthLinks to identify eligible program clients. Supportive care and treatments in the home for clients, support for caregivers and families and work with community healthcare providers to complete end of life care plans. Monitoring of symptoms through home visits and wellness clinics, referrals to CCAC to set up supportive services.

Overall program goals

The overall goals of CP programming in the City of Kingston and the County of Frontenac were discussed during the Stakeholder Roundtable meeting. Based on this, research evidence and strategic priorities in Ontario and the SELHIN, we propose overall program goals be to: 1. 2. 3. 4.

Support seniors and their families to promote healthy aging at home Increase access to care for isolated seniors to promote independent living Better coordinate appropriate services and supports for community members Balance providing appropriate care with redaction of 911 calls and ED usage for ambulatory care sensitive conditions 5. Improve health of seniors living in the community 6. Provide on-site assessment and referral for vulnerable populations 7. Provide care planning, health care and monitoring for clients at the end of life 55

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4.4

Program Recommendations

Clients are referred into the program from various streams (see process map, Appendix C, item 1). Implementation of a holistic, multiple component CP program is recommended over three phases. 4.4.1 Phase/Year One Following additional dialogue with community partners to review the recommendations and referral pathways presented in this report, we recommend the following occur during this phase. a) Wellness Clinics. Continue with wellness clinics on Wolfe Island. Carry out utilization analysis to determine best location for additional wellness clinics. Recruit and train peer volunteers to help run administrative side of wellness clinics and also to provide educational and social programming during clinc hours (e.g. exercise programs). Services should include:

Monitoring of patient-specific symptoms (e.g. respiratory status)
Monitoring of lifestyle parameters (eg. alcohol intake, smoking, nutrition counseling, exercise)
Answering questions and fielding concerns RE: medical issues
Referrals to and integration with primary care, including follow-up
Patient education for chronic disease management e.g. BP, blood sugar,
Wound care monitoring
Knowledge of available services in local community
Monitoring of mental health and coping
Engaging in: Group programs involving healthy activities such as exercise with integration of educational content
Flu shot clinics b) Referrals to supportive services by front-line and wellness clinic paramedics. Implement referrals to the SECCAC, SAKR and primary care (see referral pathways in Appendix D, Items 2-4). For referrals to the SECCAC (Item 2), Table 13 summarizes 56

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proposed changes to the existing referral pathway being utilized in Hastings County (item 2 numbered to correspond with the following): Table 13: Proposed changes to existing referral pathway for Hasting County and the SECCAC

Current Process in Hastings

Proposed Change

Patient signs consent for: • Data sharing from HPS to SECCAC so SECCAC can contact patient

No intervention or follow up for patient refusals of CCAC consent HPS responders call Kingston Access line to make referral to SECCAC (includes Name, Health Card number, DOB, phone #)

Patient signs consent for: • Two-way data sharing with: CCAC, physician/FHT, FPS CP program, CSA • Evaluation (where applicable) Follow up by FS Community Paramedic at a later date (phone and/or in-person) I-pad or computer-based form is filled out by FPS responders and sent electronically to SECCAC – data is entered seamlessly to FPS database and SECCAC database Follow up by FS Community Paramedic at a later date (phone and/or in-person) CCAC refers to CSA and copies FPS Community Paramedics. FPS follow up at later date (phone) to ensure support in place. Follow up by FS Community Paramedic at a later date (phone and/or in-person) SECCAC provides monthly reports (autogenerated by online system) of program statistics

No intervention or follow up for patient refusals of CCAC consent Referral to community support agency (CSA) via telephone, no follow up

No intervention or follow up for patient refusals of CSA services SECCAC provides manually created annual report of HPS referral statistics (how many on service, existing clients)

c) Home Visits by community paramedics. Carry out home visits to those who have refused CCAC referrals at time of initial contact or upon contact with CCAC (evidence – 50% conversion rate in Toronto CREMS). d) Increased collaboration with Primary Care. Establish communication with family physicians to increase collaboration between and among healthcare providers – either through online portal or fax. 57

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4.4.2 Phase 2: a) Wellness Clinics. Continue with existing wellness clinics, consider expansion if community feedback is positive. b) Referrals to supportive services by front-line and wellness clinic paramedics. Continue referrals to SECCAC, SAKR and primary care using e-forms. Expand to include other relevant community programs (e.g. mental health services). c) Home Visits by community paramedics. Implement scheduled and ad-hoc home visits to high users (ED, 911 calls), for those with chronic illnesses, palliative care patients and for transitional care following discharge from ED or hospital. Services should include: 1. 2. 3. 4. 5.

Medication monitoring and reconciliation Chronic disease self management (e.g. BP monitoring) Transitional care following hospital discharge Safety checks e.g. Checking house for falls risks Education about where to go to seek appropriate care (e.g. 911, ED, hospital, primary care and urgent care centres) 6. End of life care planning and monitoring of changing client needs

d) Electronic Patient Monitoring. Use Code4Armour electronic medic alert bracelets for highest users to enable efficient determination of patient information upon paramedic contact. 4.4.3 Phase 3 a) Maintain wellness clinics, referrals and home visits as stated above. b) Remote Patient Monitoring. Introduce remote patient monitoring for the highest users for proactive and preventative intervention and to decrease social and geographical isolation.

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4.5

Organizational Structure Recommendations

a) Establishment of a Steering Committee: Evidence from CP programming in Ontario supports the establishment of a strong organizational structure to advocate and implement new models of CP programming. A steering committee should be established prior to implementation consisting of representatives from Table 12 above. The committee should be lead by Frontenac Paramedic Services and should meet regularly during the early days of implementation, then hold regular monthly or bi-monthly meetings when the programming is stabilized. Additionally, there will be a need to establish several working groups to review and revise the communication pathways, and develop standardized client information collection forms. b) Establish a Project Coordinator: This individual will be responsible for facilitating and strengthening communication between and among partner organizations, assist with program development and be the ‘go-to’ person when issues arise. The project coordinator will be instrumental during early implementation of each phase of the CP program. 4.6

Logic Model

Figure 3 presents the logic model for the proposed Community Paramedicine Healthy Aging Program in the City of Kingston and the County of Frontenac. It describes the resources, activities, associated outputs and the overarching goals of the program, supported by research evidence and through agreement during the Stakeholder’s Roundtable Meeting. It reflects the recommendations provided in this report. A full-page version is provided in Appendix E.

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Figure 3: Logic Model for the Community Paramedic Healthy Aging Program in the City of Kingston and the County of

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5.0 References

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2004&rft_val_fmt=info:ofi/fmt:kev:mtx:journal&rfr_id=info:sid/Ovid:emed9&rft.genre=articl e&rft_id=info:doi/&rft_id=info:pmid/&rft.issn=15940667&rft.volume=21&rft.issue=6&rft.spage=414&rft.pages=414423&rft.date=2009&rft.jtitle=Aging++Clinical+and+Experimental+Research&rft.atitle=A+novel+model+of+integrated+care+for+th e+elderly%3A+COPA%2C+coordination+of+professional+care+for+the+elderly&rft.aulast=Ve del. 36. Chapman SA, Keating N, Eales J. Client-centred, community-based care for frail seniors. Health & social care in the community. 2003;11(3):253-261. http://dw2zn6fm9z.search.serialssolutions.com/?url_ver=Z39.882004&rft_val_fmt=info:ofi/fmt:kev:mtx:journal&rfr_id=info:sid/Ovid:emed6&rft.genre=articl e&rft_id=info:doi/&rft_id=info:pmid/12823430&rft.issn=09660410&rft.volume=11&rft.issue=3&rft.spage=253&rft.pages=253261&rft.date=2003&rft.jtitle=Health+%26+social+care+in+the+community&rft.atitle=Clientcentred%2C+community-based+care+for+frail+seniors&rft.aulast=Chapman. 37. Hollander M, Prince M. Organizing healthcare delivery systems for persons with ongoing care needs and their families: A best practices framework. - Healthcare Quarterly. 2008;11(1):44-54. http://www.longwoods.com/content/19497. 38. Romanow R. Building on values: The future of health care in canada. . 2002. http://publications.gc.ca/collections/Collection/CP32-85-2002E.pdf. 39. Pedlar D, Lockhart W, Macintosh S. Canada’s veterans independence program: A pioneer of “aging at home”. HealthcarePapers. 2009;10(1):72-77; susson 79-7783. http://dw2zn6fm9z.search.serialssolutions.com/?url_ver=Z39.882004&rft_val_fmt=info:ofi/fmt:kev:mtx:journal&rfr_id=info:sid/Ovid:emed9&rft.genre=articl e&rft_id=info:doi/&rft_id=info:pmid/20057220&rft.issn=1488917X&rft.volume=10&rft.issue=1&rft.spage=72&rft.pages=72-77%3B+discussion+797783&rft.date=2009&rft.jtitle=HealthcarePapers&rft.atitle=Canada%27s+Veterans+indepen dence+program%3A+a+pioneer+of+%22aging+at+home%22&rft.aulast=Pedlar. 40. The LHIN Collaborative. Integrated provincial falls prevention framework & toolkit. . 2011. 41. Parachute. The cost of injury in Canada. 2015;2.1. 42. Ontario Ministry of Health and Long-Term Care, InteliHEALTH ONTARIO. Ambulatory emergency external cause 2003-2013. . 2015. 43. Ontario Ministry of Health and Long-Term Care, InteliHEALTH ONTARIO. Population estimates 2003-2013, . 2015. 65

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Gillespie LD, Robertson MC, Gillespie WJ, et al. Interventions for prevention falls in older people living in the community. Cochrane Database of Systematic Reviews. 2012(9).
Cameron ID, Murray GR, Gillespie LD, et al. Interventions for preventing falls in older people in nursing care facilities and hospitals. Cochrane Database of Systematic Reviews. 2010(1).
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Misner D. Community paramedicine: Part of an integrated healthcare system. Emerg Med Serv. 2005;34(4):89. http://ircp.info/Portals/11/Downloads/Expanded%20Role/Community%20Paramedicine.pdf. Accessed 2/25/2015 9:53:17 AM.
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County of Renfrew. Community paramedic: What we do. http://www.communityparamedic.ca/pages/home/about-us/what-we-do.php. Updated
Accessed June 15, 2015.
Jensen PM, Fraser F, Shankardass K, Epstein R, Khera J. Are long-term care residents referred appropriately to hospital emergency departments? Canadian Family Physician. 2009;55(5):500-505. http://www.cfp.ca/content/55/5/500.long. Accessed 20090514; 2/23/2015 11:26:59 AM.
Ernst & Young LLP. Connecting patients with providers: A pan-canadian study on remote patient monitoring. executive summary. . 2014.
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. International journal of technology assessment in health care. 2013;29(02):155-161.
Whittaker R. Community paramedicine remote patient monitoring. . 2015.
County of Renfrew. Community paramedicine continues to grow in Renfrew County. http://www.countyofrenfrew.on.ca/news-events/news/community-paramedicinecontinues-to-grow-in-renfrew-county/. Updated 2015. Accessed August 20, 2015.

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Appendix A - Additional Population Information Item 1:

SELHIN Sub-SELHIN Population distribution by age, 2007

SubLHIN North Hastings Central Hastings Quinte West Belleville Prince Edward County Tyendinaga Napanee Stone Mills Loyalist Addington North/Central Frontenac South Frontenac Kingston & Islands Gananoque Leeds Rideau Lakes Smith Falls Perth Lanark Brockville South East Leeds Grenville Ontario SELHIN

Total Population 2007 12 440 23 213 54 528 49 188

Percent of total population by age group 45-64 65-74 75+ 33 30 28 26

12 10 10 9

9 7 7 9

26 232

24 188

23 512

9 075

17 854 121 087 14 865 11 062

33 27 31 34

7 8 10 13

5 8 8 8

35 852

38 685

19 258

12 803 900 481 039

27 29

7 9

6 8

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Appendix B - Sample Referral Forms Item 1:

Sample of online e-Form for Community Paramedicine Referrals in Wainfleet County

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Item 2:

Sample of fax-in form for Community Paramedicine Referrals in Wainfleet County

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Appendix C - Community Roundtable Discussion, October 19, 2015 Item 1:

Stakeholder Roundtable Meeting Agenda

Agenda: Community Paramedicine in the City of Kingston and the County of Frontenac Stakeholders Meeting Haynes Hall, 15 Clarence St. Kingston ON October 19, 2015

Introduction to Community Paramedicine Queen’s Centre for Studies in Primary Care Frontenac Paramedic Services
Program Goals Brainstorm and prioritize: i. Overall program goals ii. Target populations
Resources and Activities What resources and activities are required to meet the goals identified in (2) Who is responsible for each activity? What are new resources that are required and who will be responsible for these?
Communication Plan Successful communication models in practice Process maps of proposed communication pathways for Kingston and Frontenac How can we optimize the process in the context of our region?

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Item 2:

Report of Roundtable Discussion Proceedings

COMMUNITY PARAMEDICINE IN THE CITY OF KINGSTON AND THE COUNTY OF FRONTENAC COMMUNITY PARTNERS ROUNDTABLE HIGHLIGHTS

OCTOBER 19, 2015 REVISION O

Participants: See participant list In Association with: Queen’s University Executive Decision Centre Facilitator: Erik Lockhart Ph#: 613 533-6681 E-mail: elockhart@business.queensu.ca

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Executive Summary Attached are proceedings from the Community Partners Roundtable held on October 19, 2015. The purpose of the session is to engage health care provider leads in the Kingston region to identify types of programs that could fit in with what is already going in the region to support healthy aging in the community and prevent avoidable ER visits/hospitalizations

Editor’s Notes: a. The symbol // or … indicates that two similar ideas have been merged together. b. This document contains the meeting proceedings and is not intended as a “Final Report”

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1.0 Potential Services 1.1 Home visitation Home visitation programs - What services would be a part of this? Pick SIX Item 2 1 3 4 10 6 11 5 13 7 9 8 12 14

HOME VISITATION PROGRAMS - MOST IMPORTANT

Average #votes/12

medication check … Monitoring meds, med reconciliation, ability of 1.00 person in home to manage the care etc. chronic disease self management (e.g. BP monitoring) 0.83 discharge post visit to reduce re-admission ..Transitional care 0.75 following hospital discharge Safety checks e.g. Checking house for falls 0.75 Education about where to seek care e.g. go to the ER ..To Urgent Care 0.75 Centre (e.g. HDH UCC) identifying challenges to maintaining patient in home 0.58 monitor unstable high risk patients who be getting neglect / adequate 0.50 care? Mental health patients wellness checks …talking to family to identify 0.33 mental health status Immunizations, vaccinations 0.25 prevent duplication of services (ensuring not >1 agency providing 0.17 same thing)… clarify for pt the differences among roles building a relationship to that person/family in the event that in the 0.08 future it would assist the patient identifying other services they are involved in or have been - changes 0.00 Venipuncture 0.00 Youth focussed services: addictions, mental health, etc. 0.00

12 10 9 9 9 7 6 4 3 2 1 0 0 0

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1.2 Wellness Clinics Wellness clinics - What services would be a part of this? Pick SIX Item WELLNESS CLINICS - MOST IMPORTANT Average #votes/13 Monitoring of patient-specific symptoms (e.g. for worsening of 4 0.77 10 peripheral edema or respiratory status) Monitoring of lifestyle parameters (e.g. alcohol intake, smoking , 1 0.69 9 nutrition counselling, exercise) 3 Answering questions and fielding concerns RE: medical issues 0.69 9 5 Referrals to and integration with primary care … including followup 0.69 9 Patient education for chronic disease management e.g. BP, blood 7 0.62 8 sugar, 2 Wound care monitoring 0.54 7 8 knowledge of available services in local community 0.46 6 6 Monitoring of mental health and coping 0.38 5 Engaging in: Group programs involving healthy activities such as 9 0.38 5 exercise with integration of educational content 10 Flu shot clinics 0.38 5 12 building a supportive relationship to the individual (within group) 0.23 3 identifying issues at home - a careprovider’s ability to cope, additional 11 0.15 2 supports/aids needed, gathering context from support person

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1.3 Referral Programs What organizations should we considering referrals to? who should be included in the referral pathway? Note: these are not ranked

Family Physicians
Community Support Services - with a paramedicine knowledge of CSS programs to help identify needs … Meals on wheels
Social impacts (non AHP) e.g. SFCSC runs low income assistance a food security 3.1) Community Services Workers (through the LHIN/FHTs)
Mental health services e.g. Social workers
Senior’s Association for social isolation, fitness programs, aquafit etc 5.1) Exercise groups
Referral to CCAC for assessment and care coordination/ navigation 6.1) Occupational therapy and Physiotherapy
Disease specific allied health- ex. diabetes/footcare clinic, COPD clinics
Public health for vaccinations
Falls prevention programming (via VON)

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1.4 Other program categories Note: these are not ranked

Recreational, social programs
Satellite cardiac rehab assistance
ER diversion program for seniors who end up in ER but don’t really need ER but have no other options.
Remote patient monitoring of vitals
Transportation to medical and social appointments

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2.0 Goals Number of Contributions: 16 What should be the overall goals of these programs ? Note: these are not ranked

Keep seniors at home safely and supported 1.1) healthy aging at home 1.2) allowing people to stay in their homes longer 1.3) Helping seniors to remain healthy at home
Independence: access to care for isolated seniors so they can continue to live independently
better coordination to appropriate services and supports …right care in the right place -> appropriate utilization of health services ..improved integration of health and other services
To balance seniors receiving needed health care and services with reduction of ER visits for ambulatory sensitive conditions (e.g. to reduce inappropriate hospital visits).
improved health
Provide on-site assessment and referral for vulnerable populations. 6.1) Access to care: for vulnerable populations

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3.0 Resources and Activities 3.1 Home visitation Home visitation programs Top ranked Services 1.1) medication check … Monitoring meds, med reconciliation, 1.2) chronic disease self management (e.g. BP monitoring) 1.3) discharge post visit to reduce re-admission ..Transitional care following hospital discharge 1.4) Safety checks e.g. Checking house for falls 1.5) Education about where to seek care e.g. go to the ER, to urgent Care Centre What resources and activities are required for these programs and services? Who can provide these resources in the context of our region? Health Links, CCAC (for resource portal), SE Health Line, 4) training, linkage to primary care and CCAC 5) linkage to pharmacist 5.1) Updated Medication Lists from Pharmacy 6) access to records 6.1) Paramedic access to and ability to add to the patient record. 7) coordination service 7.1) Coordinator to schedule visits 7.2) implementation coordination 7.3) Coordination and communication between municipality and LHIN (CCAC, Healthlinks, etc.) 7.4) IT Single access point for all available services ie: Web portal 8) client knowledge and health history 8.1) client/patient health history 9) medical education for paramedics 9.1) Increased specific training in geriatrics and mental health 10) Some types of programs will need physician oversite–eg medication administration, immunization

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reliable access to primary care (e.g. for complications or further management of a worsening condition)
system to communicate information to other involved providers
Occupational Therapy related to safety checks
education materials for patients 14.1) knowledge of what is “out there” in the way of services and programs
re: hospital discharge follow-up: collaboration with hospital staff/primary care
common referral form
eqipment for vital monitoring
IT technology - e.g. tablets or laptops for onsite data collection
back-door linkage to other health care professionals
access and education about the use of tools related to monitoring e.g. falls assessment tool, mental health assessment tool
patient consent forms for data sharing between and among orgaizations
Permission for sharing of information
consultation re evidence-informed assessment tools, risk identification, patient education programs and materials, provider training, implementation support ie Canadian Falls Prevention Curriculum training for providers can establish this for fall prevention

3.2 Wellness Clinics Wellness clinics - What services would be a part of this? Top ranked Services 1.1) Monitoring of patient-specific symptoms (e.g. for worsening of peripheral edema or respiratory status) 1.2) Monitoring of lifestyle parameters (e.g. alcohol intake, smoking, nutrition counseling, exercise) C-10

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1.3) Answering questions and fielding concerns RE: medical issues 1.4) Referrals to and integration with primary care … including followup 1.5) Patient education for chronic disease management e.g. BP, blood sugar, Who can provide these resources in the context of our region? Patient Advisory Committees, SCAN group in the north What resources and activities are required for these programs? 4) Accessible location to hold clinic(s) WHO: Muni govts, current CSS programs 4.1) location of potential clinic and resources to house clinic’s 4.2) site to deliver group activities 4.3) Identification of activities to hook up with … where is best location to place clinics (easiest, most convenient, existing practices) 5) transportation to the clinic WHO: FTS 6) training awareness on available community programs WHO: HealthLinks, CCAC info referral specialists, ICART 7) strategy to communicate to the potential patients WHO: County Comms expert 7.1) List of available programs in the community currently (fill in gaps, understand overlaps) 7.2) Information package for patients 8) Permission forms for sharing of information WHO: Privacy officers? 9) volunteers to participate in program delivery WHO: volunteers 10) CNEO - all lab data from all sites go into central repository 11) identify other service providers who could collaborate, possibly outside health care sector WHO: entire community service network

3.3 Other program categories Note: these are not ranked

Recreational, social programs
Satellite cardiac rehab assistance C-11

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ER diversion program for seniors who end up in ER but don’t really need ER but have no other options.
Remote patient monitoring of vitals
Transportation to medical and social appointments What resources and activities are required for these programs? Who can provide these resources in the context of our region?
In relation to Transportation-Accessible Transportation Vehicles?
IT infastructure

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4.0 Communications Suggestions regarding communication and referral pathways proposed Note: these are not ranked

This is very HealthLinks location specific - comms pathways varies whether in Kingston or in the North
Paramedic services must liaise with various HealthLinks (at regional exec level and then within individual healthlinks)
Referrals to CCAC: speak to OACC on e-referrals process
FHT referral form: need to add a piece on 2 way comms btwn PC provider and paramedic
Note: in Northern Frontenac, there is alot of connections with Perth & Lanark so need to be broad in your connections and a system that is flexible in ability to respond
Need to determine what information / common reporting elements needs to be collected and communicated?
Forms: any new forms must be able to be incorporated into records system (medlist etc.) Suggestions for effective communications and referrals between organizations in our region

For more information on this process, please contact: Erik Lockhart elockhart@business.queensu.ca ph# 613 533-6681

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Appendix D - Process Maps for Referrals Item 1:

Referral/Entrance into the CP Program

D-2

Item 2:

Referrals from the CP program to the SECCAC

D-3

Item 3:

Referrals from the CP program to Primary Care

D-4

Item 4:

Referrals from the CP program to the SAKR

D-5

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AGENDA ITEM #c) Referral/Entrance into the Community Paramedicine Healthy Aging Program CCAC CC identifies opportunity

Client calls 9-1-1 Paramedics visit home

HP identifies opportunity

WC identifies opportunity

Family identifies opportunity

Fill out referral in CRIS system, send

Visit website, fill out online referral form OR phone in

Assess condition/ environment

CP assess referral

No Transport to ED or

Candidate for CP Program?

Patient info recorded, flagged for follow up

Candidate for CP Program? Yes

No intervention

CP Follow up, provide info

CP follow up later date, provide info

Yes

CP follow up, provide info

treat if required

Yes

Patient Consent?

Patient identifies opportunity

Patient Consent?

Patient sign consent Patient sign consent

Patient Consent?

Patient sign consent

Complete ereferral***

No intervention Yes

Immediate care needed

CP complete e-referral* Emergency or Primary primary care?

Emergency

Transport to ED

Wait for outside agency follow up

Transitional Yes support needed?

Wait for CP/CSA/CCAC follow up

Refer to primary care CP follow up next day to ensure care provided

CP notified by phone or electronic

Wait for outside agency follow up

*Types of outgoing referrals Home visit program

Treatment/ admission

Discharge. Wait for outside agency follow up

Yes

CP visit hospital, assess

Wellness clinic info

CSA (e.g. SAKR)

Fill out, send ereferral to CSA (easier+, Home First, Home at Last)

CCAC Service

CP follow up next day to ensure care provided

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Referrals from the Community Paramedicine Healthy Aging Program to the South East Community Care Access Centre Paramedic Services

Client

SECCAC Referrals triaged by importance/timeliness

Paramedics Travel to Client Home

Client calls 9-1-1

Assessment of Condition/ Environment

Transport to ED or treat if required

Yes

Existing CCAC client?

Access dept. contacts patient within 24h or so

Referral sent to patient’s Care Coordinator

Referral warranted?

Care Coordinator calls patient

Yes

Patient Consent? No

Change in services?

No intervention

Yes

Interest in CCAC Services?

Yes

Interest in community support?

Yes

General intake assessment

Care Coordinator home assessment

No intervention Call Kingston Access (800) number

Refer to community support agency

No intervention

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No intervention

Yes

Patient Consent?

Sign Consent

CCAC follow up with PS once per year

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Referrals from the Community Paramedicine Healthy Aging Program to Primary Care Client

Paramedic Services

CP client in need of primary care

CP fills out referral e-form, send to FHT

Primary Care Patient rostered?

Notification sent to FHT to request appointment

Yes

Emailed to patient’s primary care team CC: family doctor

FHT coordinator gets notification

Patient triaged, appointment scheduled

Patient notified by phone of appointment time

Transportation needed?

Yes

FPS notified of appointment

FPS makes arrangements with patient for transport day of appointment

FPS follows up with patient to ensure appointment made, issue being handled

Notes:

Agreement with FHT to treat un-rostered patients/share information put in place before program initiation (in return, FPS provides home visitation and services to FHT-identified vulnerable patients)
Telephone, fax or email will serve as notification system until online platform available
Transportation can be arranged through the Kingston Access Bus or directly by FPS D-4

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Referrals from the Community Paramedicine Healthy Aging Program to the Senior’s Association Kingston Region Paramedic Services

Client Client calls 9-1-1

SARK

Assessment of Condition/ Environment

Fax received by Lynn @ SAKR

Client presents at wellness clinic Referral appropriate?

Client part of home visit program

Client contacted by SAKR and offered tour

No referral

Yes

Patient given information regarding SAKR services, including contact info

Client agree to tour?

Patient Consent?

Yes

Client signs consent

Yes

CP follow up with patient

Tour scheduled @ SAKR

Pt goes to SAKR for tour

Client agree to follow up by SAKR?

CP Program notified of client refusal

Client thanked for their time

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Paramedic fills out eReferral and faxes to SAKR

Yes

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Appendix E - Logic Model Item 1:

Logic Model for the Community Paramedicine Healthy Aging

E-2

Program in the City of Kingston and the County of Frontenac

E-1

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Community Paramedicine Healthy Aging Program To Enhance Community Care for Older Adults by Providing Coordinated, Patient-Centred Healthcare Support within the Community

OVERALL GOAL

Resources

Outputs

Activities • Hire PC & Train • Engage community partners (CP) & develop role descriptions • Establish protocols for program components with CPs • Establish client eligibility criteria, content forms, discharge guidelines, outcome measures & reporting tools • Train, educate & support caregivers • Prepare communication to highlight program & educate clients • Identify dedicated program use transportation • Commence program • Enrol clients

• PC hired, trained • Community partner agreements in place and roles defined • Program components identified and protocols for delivery developed • Eligible criteria , consent forms, outcome measures, reporting tools & discharge guidelines in place • Caregivers trained, supported, and engaged in program • Communication & education materials developed & disseminated • Transportation made available • Program launched • Clients identified, consented & enrolled

• Recruit physician champion/ lead • Identify allied health professional program coordinator • Develop referral & communication process

• Physician champions recruited • Allied health professional program coordinators in-place • Communication/ referral process in place

Case Managers Allied Health Professionals

• Dedicate case manager to lead program • Support paramedics & client training • Identify services and equipment that can be provided within program

• Case manager lead in place • Paramedic & client training completed • Equipment & services identified, made available.

Community Partners (CP) Seniors Association Kingston Region (SAKR) Community space HealthLinks SELHIN KFL&A Public Health Community services Acute care settings

• Appoint key liaisons • Develop communication processes • Identify programs(e.g., falls prevention, flu clinics) & equipment needed • Train paramedics & peer volunteers (e.g., falls assessment tool, common reports/forms) • Identify community space to hold wellness clinics

• Key liaisons in place • Communication processes in place • Programs selected, relevant equipment identified & available • Paramedic and client volunteer training completed • Community space identified and agreement to use in place.

Clients Pts. & family caregivers program volunteers

• Recruit patient and family caregivers to support program • Recruit peer volunteers

• Patient and family caregivers recruited • Peer volunteers recruited

Technology

• Purchase and set up IT systems • Develop access agreements with CPs

• •

IT systems in place and functional Access agreements in place

Queen’s CSPC Program development and Evaluation Team

• Community outreach for key stakeholders • Develop evaluation plan

• •

Key stakeholders informed and engaged Evaluation plan developed

MOLTC

• Funding

•

Funding granted

Frontenac Paramedic Services (FPS) Program Coordinator(PC) Paramedics Transportation Administrative Assistant/ Data Manager

Primary Care (PC) Physician RNs Pharmacist Dietician CCAC

IT infrastructure Access to CP data portals

External Factors

Short-term

• Enhanced community support for older adults in place • Strengthened support to clients leading to: o Improved disease self management o increased confidence in their ability to manage client in home o Increased QOL • Increased knowledge of clients. & caregivers re: o disease entity o prevention & care o appropriate avenue for treatment • Improved communication between care sectors leading to improved integration & continuity of care • Increased capacity of care providers to provide care for older adults in their community • Increased interdisciplinary teamwork in community • Increased utilization of existing programming in the community • Clients and peer volunteers educated and engaged in own healthcare journey • Seamless information flow within and between FPS, PC, CCAC, CPs • Effective sharing of information between partners • Environmental scan & logic model used to inform evaluation • Evaluation initiated

Stakeholder engagement Healthcare provider willing to provide service

PA and Team lead funding in place IT Infrastructure available and IT support in place

Funding

Stakeholder priorities

Medium -term

• Increased access to and quality of care for seniors and advocates in their community • Increased satisfaction of seniors and advocates with community care and resources • Increased QOL seniors and advocates • Increased continuity of care • Increased independence for seniors in the community • Decreased social isolation for seniors living alone • Program Partner, seniors and advocates acceptance of care delivered in the community • Decreased inappropriate client use of 911 • Decreased inappropriate client visits to ED • Decreased admission and readmission to hospital • Decreased use of acute care services for palliative care • Cost to healthcare system reduced by decreased 911 calls, ED visits & hospitalizations • Care cost reduced for clients and advocates through early and preventative interventions

Long-term

 Compassionate patientcentred home and community-based care for seniors and their advocates  Sustainable cost effective, community-based care for seniors and their advocates  Appropriate, coordinated, integrated and interdisciplinary care for seniors and their advocates  A supportive environment to improve the health, independence and QOL as well as to reduce isolation of seniors and their advocates in their community

• Short & medium outcomes evaluated • Evaluation report & recommendations prepared

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Assumptions

Outcomes

AGENDA ITEM #d)

Report 2016-026

To:

Information Report Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Lisa Hirvi, Interim Administrator, Fairmount Home

Date of meeting:

March 16, 2016

Re:

Fairmount Home – Quarterly Update Activity Report

Recommendation This Report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home from October 1, 2015 to December 31, 2015 as well as significant updates in January 2016. Comment Medical Director Position An expression of interest for the Medical Director position was advertised in November 2015, and interviews were conducted in early January 2016. Fairmount Home is pleased to announce Dr. Katherine Kilpatrick as the new Medical Director effective March 7, 2016. Thank you to Dr. Robert West who stepped in and filled the interim Medical Director/Attending Physician positions since December 2015 and for Dr. West’s contributions to the Fairmount community over the years. Enteric Outbreak An enteric outbreak was declared on January 1, 2016 and ended on January 14, 2016. There were 19 residents affected as well as 11 staff members. Legislated reporting was completed to the required Ministries including the Ministry of Health & Long-Term Care (MOHLTC), Ministry of Labour (MOL) as well as Kingston, Frontenac, Lennox & Addington (KFLA) Public Health. The management and staff’s expertise and professionalism in outbreak management was appreciated. Ministry of Health & Long-Term Care Resident Quality Inspection (RQI) Fairmount Home underwent its annual “unannounced” RQI beginning on January 18, 2016. The public version of the report is attached and has been posted at Fairmount Home for public review. It is also available on the Ministry of Health & Long-Term Care’s Reports on Long-Term Care Homes website. Fairmount Home received no compliance

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orders, no director referrals, no work and activity orders, six (6) written notifications and four (4) voluntary plans of correction. All recommendations contained in the report will be acted upon by management and staff. The inspection results are considered excellent within the long-term care community. Quarterly Statistics (October 1, 2015 to December 31, 2015) Measurable Statistic

Number of Occurrences

Comment

Number of new admissions

Number of resident deaths

Number of discharges to other facilities

Number of MOHLTC critical incidents

Unfound allegation of improper care

Number of public health incidents (outbreaks)

October 23, 2015 respiratory outbreak

Number of new WSIB Form 7

Number of employees on prolonged short-term disability

Number of employees on long-term disability

Number of new CUPE grievances

Staff changes: Employment ended

Retirements

Resignations

Internal postings/hires

Sustainability Implications Not applicable Financial Implications Not applicable

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Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Staff Frontenac County Staff Residents Volunteers

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Report 2016-027 Information Report to council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

March 16, 2016

Re:

Corporate Services – Four Month Attendance Management Report Card

Recommendation This report is for information only. Background The County of Frontenac expects regular attendance at work from all employees. Since June 2013, when staff identified the challenge of increasing sick time, regular reports have been provided to Council. In June 2015 staff presented a report to Council outlining the intent for reporting moving forward. Comment Key Performance Indicator (KPI) Given the lack of directly comparable absenteeism statistics, the County’s best measure is its own KPI. The County’s KPI objective will be to bring this indicator to 80% of employees meeting the target. The County’s attendance targets are based on a rolling 12 month average and were developed based on industry comparators.

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Attendance Targets Paramedics (OPSEU) – no more than 12 days in a 12 month period Nursing (CUPE 2290) – no more than 10 days in a 12 month period Non-Nursing/ Marine Services/ Non-union – no more than 7 days in a 12 month period The detail found in Table 3 reveals that Corporate Services1, Fairmount Home (FMT) nonunion and Emergency and Transportation Services (ETS) Non-Union are currently meeting the key performance indicator. However some progress seems to have been made over the last period. Percentage staff meeting Attendance Target Period 1

Period 2

Period 3

Corporate Services – CUPE 2290

100.0%

80.0%

90.0%

Corporate Services – Non-union

83.3%

83.33%

ETS OPSEU

62.5%

65.4%

58.23%

ETS Non-union

53.3%

56.3%

82.35%

FMT CUPE 2290 Nursing

61.1%

64.2%

67.03%

FMT CUPE 2290 Non-Nursing

68.9%

86.7%

72.50%

FMT Non-union

100.0%

80.0%

Marine Services CUPE109

56.3%

66.67%

Due to the small number of employees in some departments, one or two employees can have a significant impact on the percentages.

Corporate Services includes the Planning and Economic Development Department

Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 16, 2016

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Cost of Absence Comparison 2014

2015

Corporate Services

$10,343

$10,244

Fairmount

$284,246

$253,744

Frontenac Paramedic Serv.

$574,020

$537,383

Marine Services

$24,453

$21,184

Total

$893,062

$822,555

Although Fairmount non-nursing and non-union staff, as well as OPSEU have shown a decrease in staff meeting the attendance target over the last period, the overall cost to the Corporation has gone down in 2015 from 2014. Charts A-D A review of Charts A to D reveals that although during the period the trend seems to be going down for Marine Services and Corporate Services, Fairmount has escalated slightly through the period, and Frontenac Paramedic Services has remained at a relative plateau. At Fairmount there was an increase in absenteeism in the last quarter due to reported physical and mental illnesses. Several staff had a medical diagnosis that required time off for a surgery. It is anticipated no further time off will be required from these individuals. Resident behaviours can cause stress and injury which then affects staff absenteeism. In December there seems to be a peak in Frontenac Paramedic Services, which can be partially explained by a virus that seemed to strike suddenly even requiring that Paramedics go home partway through their shift due to symptoms. The virus seemed to last for about 3-4 days. Paramedics are exposed to these outbreaks often and are encouraged to stay home until the period they can pass this on to patients is past. Alternate Work Alternate work is only provided if and when there is sufficient meaningful and purposeful work for the employee to perform, not necessarily work that was budgeted. Factors considered are the individual’s precautions/limitations and the number of other employees on accommodated work who may have similar precautions, making the volume of available suitable work scarce. Those on alternate work are not reflected in the absenteeism statistics.

Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 16, 2016

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Mitigation In the previous report staff committed to providing Council with mitigation strategies if there is not a marked improvement in the absenteeism trends. Fairmount management staff are investigating and meeting with employees with repeat absences and if patterns are apparent a physician’s note is required for any illnesses. Those who receive Step 2 or 3 letters are required to meet with the Occupational Health Nurse and management meet with individuals at Step 4 or 5 of the attendance program. At Frontenac Paramedic Services the Employee Attendance Awareness Program (EAAP) was re-introduced in its revised format during the January to April 2015 period. After an arbitration hearing and consultation period with OPSEU Local 462 over 2013. During 2014, the program was trialed and revised to ensure understanding. Supervisors are responsible, on a regular basis to monitor and discuss attendance with their platoon (15 employees). During May meetings were held with employees who did not meet the goals of 12 days in a 12 month period. Twelve (12) employees filed grievances regarding their individual circumstances and the grievances have been moved forward to an arbitration hearing. County Council approved the recommendation to contract with a Disability Management company to actively manage some of the more complex absenteeism cases for which Managers and Directors have neither the skill nor time. These cases are being identified and will be forwarded to a contractor in the next month. Staff continue to seek improvements in the handling of sick time. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to ensure that it can mitigate the financial impact. Financial Implications Absenteeism has a direct impact on the County’s budget and staffing levels. With ongoing attendance management, it is the expectation of managers to continuously improve employee attendance which will result in substantial savings, increased productivity and morale. The replacement costs related to absenteeism are identified in Table 3. The cost of Alternate Work in Frontenac Paramedic Services to the end of December is $127,549 and Fairmount Home $13,847, wages only.

Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 16, 2016

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Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Deputy Treasurer Bonnie Carter, Occupational Health Nurse Fairmount Home Emergency & Transportation Services (Frontenac Paramedic Services) Emergency & Transportation Services (Marine Services)

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Table 1: County of Frontenac Labour Force Department Non-union Staff Fairmount Home and Corporate Services Emergency and Transportation Services

Service

All Departments CUPE Local 2290 Frontenac Paramedic (OPSEU Local 462) Marine Services (CUPE Local 109)

Total Employees

Average Age

34 194 Services 147

50.42 41.52 38.79

50.96

392

41.87

County of Frontenac Total

Table 2: Occupational Health September 2015 - December 2015* Fairmount

ETS

Corporate Services

3 4 3

0 0 0

#cases Hospitalization Chronic Conditions Non Occupational injury

5 2 3

Employees are not required to divulge the reason for their absence. These numbers are based on information that has been shared with the Occupational Health Nurse.

Chronic is any condition that will never go away but can be managed with treatment. These will flare up and remain as is or worsen with time such as multiple sclerosis, arthritis, mental health illness, substance abuse, cancer, chronic dermatitis, etc. Chronic conditions may require a few days off every few months for treatments, periods of absence periodically for weeks at a time such as if they are exacerbated seasonally, or occasional extended periods of absence.

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Hospitalization is any illness or condition that requires hospitalization – i.e. surgery

2016-027 Corporate Services Four Month Attendance Management…

Non-occupational illness/injury are cases of illness, injury or medical conditions of both a physical and psychological nature incurred by an employee outside of his/her work. Table 3a: Absenteeism Targets Period 3 - September - December 2015 Corporate Services CUPE 2290 Union Staff Target 7 Days

ETS OPSEU 462 Paramedic Staff Target 12 Days

ETS Staff and NonUnion Staff Target 7 Days

Fairmount Non Union Staff Target 7 Days

Fairmount CUPE 2290 Nursing Staff Target 10 Days

Fairmount CUPE 2290 Non Nursing Staff Target 7 Days

ETS CUPE 109 Marine Services Staff Target 7 Days

50.00%

20.00%

11.39%

58.82%

80.00%

40.66%

50.00%

22.22%

16.67%

10.00%

41.77%

17.65%

20.00%

32.97%

27.50%

33.33%

83.33%

90.00%

58.23%

82.35%

80.00%

67.03%

72.50%

66.67%

$191,829

$2771

$76,284

$29,494

$9,353

September – December 2015 Total Employees

of Sick

Employees % Employees with No Absences % Employees who are over Target % Employees who are meeting Target Cost of Absenteeism**

Total employees are those full-time (and part-time within Fairmount) who are eligible for sick time compensation

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Corporate Services Non Union Staff Target 7 Days

2016-027 Corporate Services Four Month Attendance Management…

**Cost of absenteeism - The incremental cost related to the estimated replacement cost at regular rate (not overtime) is provided. Table 3b: Absenteeism Targets Period 2 - May - August 2015 Corporate Services CUPE 2290 Union Staff Target 7 Days

ETS OPSEU 462 Paramedic Staff Target 12 Days

ETS Staff and NonUnion Staff Target 7 Days

Fairmount Non Union Staff Target 7 Days

Fairmount CUPE 2290 Nursing Staff Target 10 Days

Fairmount CUPE 2290 Non Nursing Staff Target 7 Days

ETS CUPE 109 Marine Staff Target 7 Days

58.3%

10.0%

1.3%

0.0%

50.0%

35.8%

31.1%

11.1%

16.7%

20.0%

34.6%

43.8%

0.0%

35.8%

13.3%

44.4%

83.3%

80.0%

65.4%

56.3%

100.0%

64.2%

86.7%

55.6%

$6,416

$165,358

$21,198

$51,860

$11,090

$5,110

May – August 2015 Total Employees

of Sick

Employees % Employees with No Absences % Employees who are over Target % Employees who are meeting Target Cost of Absenteeism**

Total employees are those full-time (and part-time within Fairmount) who are eligible for sick time compensation

**Cost of absenteeism - The incremental cost related to the estimated replacement cost at regular rate (not overtime) is provided. Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 16, 2016

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Corporate Services Non Union Staff Target 7 Days

2016-027 Corporate Services Four Month Attendance Management…

Table 3c: Absenteeism Targets Period 1 - January - April 2015 Corporate Corporate Services Services Non Union CUPE 2290 Staff Target Union Staff 7 Days Target 7 Days

ETS OPSEU 462 Paramedic Staff Target 12 Days

ETS Staff and NonUnion Staff Target 7 Days

Fairmount Non Union Staff Target 7 Days

Fairmount CUPE 2290 Nursing Staff Target 10 Days

Fairmount CUPE 2290 Non Nursing Staff Target 7 Days

ETS CUPE 109 Marine Staff Target 7 Days

50.00%

10.0%

0.0%

75.0%

3.2%

6.7%

11.1%

16.67%

10.0%

37.5%

43.8%

0.0%

38.9%

31.1%

55.6%

83.33%

100.0%

62.5%

56.3%

100.0%

61.1%

68.9%

44.4%

$4,003

$166,154

$86,134

$12,412

$8,508

January – April 2015 Total Employees

of Sick

Employees % Employees with No Absences % Employees who are over Target % Employees who are meeting Target Cost of Absenteeism**

**Cost of absenteeism - The incremental cost related to the estimated replacement cost at regular rate (not overtime) is provided.

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Total employees are those full-time (and part-time within Fairmount) who are eligible for sick time compensation

2016-027 Corporate Services Four Month Attendance Management…

Charts A to D Comparability with Statistics Canada data should be reviewed understanding that •

Statistics Canada only reports the work absence statistics for full-time employees and County data includes both full and part-time employees for Fairmount.

•

Statistics Canada uses the National Occupational Classifications for Statistics (NOC-S). This more accurately represents the Health Care sector. Under the North American Industry Classification System (NAICS) health care and social services are lumped together. The NAICS provides the opportunity to look at local government and transportation.

•

Days lost per worker are calculated based on an inactivity rate and incidence of absence. The County reflects days of actual days of absence

•

Statistics are provided for own illness, accident, disability or other health-related reason.

Chart Definitions Total hours worked – in period – for Fairmount this includes part time employees eligible for sick time.

•

Total hours absent – related to short term disability illness, disability or other health related reason. Does not include those off on long term disability.

•

Rolling 12 month% = hours absent/hours worked (includes paid and unpaid hours absent) for 12 month period. January 15 to December 15 provides an accurate rolling average.

•

Actual % = hours absent/hours worked (includes paid and unpaid hours absent)

•

Target % = target hours absent/hours worked (see Attendance targets above).

•

Statistics Canada % = Statistics Canada worker absenteeism/ days worked (differs local government, health and transportation categories)

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•

Corporate Services - Attendance/Absence Report 3.5

9.0% 8.0%

3.0

7.0% 2.5

Thousands Hours

2016-027 Corporate Services Four Month Attendance Management…

Chart A Corporate Services Attendance January 2015 to December 2015

6.0%

2.0

5.0%

1.5

4.0% 3.0%

1.0

2.0% 0.5

1.0%

0.0

0.0% Jan‐15

Feb‐15

Total Hours worked

Mar‐15

Apr‐15

May‐15

Total Hours absent

Jun‐15

Actual %

Jul‐15

Aug‐15

Target %

Sep‐15

Oct‐15

Statistics Canada %

Nov‐15

Dec‐15

Rolling 12 Month Average

= includes paid and unpaid sick leave – Jan 15 - Dec 15 – used annual average

Actual %

= includes paid and unpaid sick leave

Target %

= 7 days/number of days worked = 2.8%

2014 Statistics Canada %

= 9.6 days/number of days worked = 3.8%

Local government and other boards

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Rolling 12 month average %

Fairmount Home - Attendance/Absence Report 14.0%

18.0 16.0

12.0%

14.0 10.0%

12.0

Thousands Hours

2016-027 Corporate Services Four Month Attendance Management…

CHART B Fairmount Home Attendance January 2015 to December 2015

10.0

8.0%

8.0

6.0%

6.0

4.0%

4.0 2.0%

2.0 0.0

0.0% Jan‐15

Feb‐15

Total Hours worked

Mar‐15

Apr‐15

May‐15

Total Hours absent

Jun‐15

Actual %

Jul‐15

Aug‐15

Target %

Sep‐15

Oct‐15

Statistics Canada %

Nov‐15

Dec‐15

Rolling 12 Month Average

= includes paid and unpaid sick leave – Jan 15 -Dec 15 – used annual average

Actual %

= includes paid and unpaid sick leave

Target %

= 10 days/number of days worked = 3.6%

2014 Statistics Canada %

= 11.6 days/number of days worked = 4.6%

Health Sector* *This category includes occupations concerned with providing health care services directly to patients and occupations that provide support to professional and technical staff. Includes professional (Doctors, Nurses), technical (Lab Assistants) and assistants in health care (Paramedics) Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 16, 2016 Page 12 of 14

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Rolling 12 month average %

Frontenac Paramedic Services - Attendance/Absence Report 16.0

16.0%

14.0

14.0%

12.0

12.0%

10.0

10.0%

8.0

8.0%

6.0

6.0%

4.0

4.0%

2.0

2.0%

Thousands Hours

2016-027 Corporate Services Four Month Attendance Management…

Chart C Emergency Services (Frontenac Paramedic Services) Attendance January 2015 to December 2015

0.0

0.0% Jan‐15

Feb‐15

Total Hours worked

Mar‐15

Apr‐15

May‐15

Total Hours absent

Jun‐15

Actual %

Jul‐15

Aug‐15

Target %

Sep‐15

Oct‐15

Statistics Canada %

Nov‐15

Dec‐15

Rolling 12 Month Average

Rolling 12 month average %

= includes paid and unpaid sick leave – Jan 15 - Dec 15 – used annual average

Actual %

= includes paid and unpaid sick leave

Target %

= 12 days/number of days worked = 6.2%

2014 Statistics Canada %

= 11.6 days/number of days worked = 4.6%

*This category includes occupations concerned with providing health care services directly to patients and occupations that provide support to professional and technical staff. Includes professional (Doctors, Nurses), technical (Lab Assistants) and assistants in health care (Paramedics)

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Health sector*

Marine Services - Attendance/Absence Report 1.8

20.0%

1.6 15.0%

1.4

Thousands Hours

2016-027 Corporate Services Four Month Attendance Management…

Chart D Transportation Services (Marine Services) Attendance January 2015 to December 2015

1.2 10.0%

1.0 0.8

5.0%

0.6 0.4

0.0%

0.2 0.0

‐5.0% Jan‐15

Feb‐15

Total Hours worked

Mar‐15

Apr‐15

May‐15

Total Hours absent

Jun‐15

Actual %

Jul‐15

Aug‐15

Target %

Sep‐15

Oct‐15

Statistics Canada %

Nov‐15

Dec‐15

Rolling 12 Month Average

= includes paid and unpaid sick leave – Jan15-Dec 15 – used annual average

Actual %

= includes paid and unpaid sick leave

Target %

= 7 days/number of days worked = 3.8%

2014 Statistics Canada %

= 9.9 days/number of days worked = 4.0%

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Rolling 12 month average %

AGENDA ITEM #f)

Report 2016-033 Council Information Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Angelique Tamblyn, Executive Assistant, Corporate Services

Date of meeting:

March 16, 2016

Re: Corporate Services – 2015 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report Recommendation This Report is for information purposes only. Background Section 284 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, states: The treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to, (a) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; (b) each member of Council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1). On February 18, 2015 County Council adopted By-law No. 2015-0010 being a by-law to adopt the estimates for the sums required during the year 2015 for the purposes of the

2016-033 Financial Services 2015 Remuneration and Reimbursem…

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AGENDA ITEM #f)

County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac. Comment By-law No. 2015-0042 outlined the remuneration to be paid to Councillors and NonCouncil Appointees of the County as well as attendance at conferences and training opportunities The following charts provide an itemized statement on remuneration and expenses paid in 2015 to members of Council and persons appointed by Council to serve on Boards and Committees. Compensation as Council Member or Appointee includes base remuneration plus all per diems/expenses for attendance at other Board and Committee meetings, miscellaneous meetings and conference attendance.

Council Members

Compensation as Council Member or Appointee

Conference Training/Travel Expenses (excludes per diem and mileage) and Other Expense $

Mileage HST included

Total

Tom Dewey

6,461

2,686

2,457

11,604

*Denis Doyle (Warden)

19,314

11,637

4,940

35,891

Ron Higgins

5,861

3,786

2,328

11,975

*John Inglis

5,561

3,510

3,189

12,260

John McDougall

7,436

2,707

1,903

12,046

Natalie Nossal

6,461

3,313

1,147

10,921

Frances Smith (Deputy Warden)

8,812

3,906

3,609

16,327

Ron Vandewal

6,504

2,502

617

9,623

Includes 2014 expenses that were submitted and reimbursed in 2015. Amounts related to 2015, but paid in 2016 are not included.

Council Information Report – Reimbursement of Expenses 2015 March 16, 2016

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AGENDA ITEM #f)

Council remuneration includes representation on the following Boards and Committees. Denis Doyle (Warden)

Joint Accessibility Advisory Committee Community Development Advisory Committee Seniors Housing Task Force Sustainability Advisory Committee Trails Advisory Committee 150th Anniversary Advisory Committee KFL&A Public Health Board RULAC

Frances Smith (Deputy Warden)

Seniors Housing Task Force Housing and Homelessness Advisory Committee RULAC

Tom Dewey

Joint Accessibility Advisory Committee Trails Advisory Committee

Ron Higgins

Community Development Advisory Committee Sustainability Advisory Committee

John Inglis

Algonquin Land Claim Municipal Advisory Committee

John McDougall

Joint Accessibility Advisory Committee Community Development Advisory Committee Seniors Housing Task Force Sustainability Advisory Committee Trails Advisory Committee Rideau Corridor Landscape Strategy Steering Committee RULAC

Natalie Nossal

150th Anniversary Advisory Committee Frontenac County Youth Justice Advisory Committee

Ron Vandewal

Kingston Frontenac Public Library Board

Council Information Report – Reimbursement of Expenses 2015 March 16, 2016

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AGENDA ITEM #f)

Joint Accessibility Advisory Committee

Per Diem

Mileage HST included

Total

Neil Allen

225

297.00

Francine Arsenault

150

29.76

179.76

Margaret Knott

150

55.20

205.20

Kurt Halliday

75.00

Ed Schlievert

88.32

163.32

Community Development Advisory Committee

Mileage HST included

$ Robert Clinton

48.00

Barrie Gilbert

33.60

Betty Hunter

234.24

Tracy John

48.00

Wilma Kenny

48.00

Darwyn Sproule

Sustainability Advisory Committee

Mileage HST included $

Tracy John

48.00

Barrie Gilbert

36.48

Don Ross

50.88

David Hahn

134.40

Trails Advisory Committee

Mileage HST included $

Joan Hollywood

64.32

Council Information Report – Reimbursement of Expenses 2015 March 16, 2016

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AGENDA ITEM #f)

150th Anniversary Advisory Committee Mileage HST included $ Pat Barr

336

Gary Davison

96.00

Phil Leonard

156.00

Tasha Lloyd

110.40

Barbara Sproule

758.40

Jim Vandenhoek

144.00

David Woodman

168.00

Library Board

Mileage HST included

Total

Per Diem $

Paige Cousineau(2014) paid in 2015

975

1517.76

2492.76

1425

432+ 200 other expenses

2057.00

Wilma Kenny (2014) paid in 2015 John Purdon

600

614.40

1214.40

Annie Peace-Fast

675

368.16

1043.16

Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications Amounts paid to County Council and other Board and Committee members were within budget. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/ Treasurer Susan Brant, Deputy Treasurer Patti Bellemore, Financial Analyst Jannette Amini, Manager of Legislative Services/Clerk Council Information Report – Reimbursement of Expenses 2015 March 16, 2016

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AGENDA ITEM #g)

Council Information Report Report 2016-037 To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Reid Shepherd, Community Planner

Date of meeting:

March 16, 2016

Re:

Planning and Economic Development – Dog Lake Plan of Condominium – County File # 10CD-2016/001

Recommendation This report is for information purposes only. Background The County of Frontenac is responsible for granting subdivision and condominium approvals. The purpose of this report is add a step of openness and transparency to both Council and the public by keeping each informed of all applications and developments within the County once they have been received and have been deemed to be “complete” under the requirements of the Planning Act. Comment A formal application for Plan of Condominium has been submitted to the County by Mr. Barry Campbell. County staff deemed the application complete on February 29, 2016. The lands, which are accessed from Wellington Street in South Frontenac Township, are located east of the hamlet of Battersea and situated along the western shore of Dog Lake and described as Part of Lots 15, 16 and 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac. An aerial photo of the site is attached to this report as Appendix A. The application proposes to create 18 lots for single-family dwelling construction and 3 blocks for common open space/parkland. As part of the application, the following studies were submitted to the County:

Complete Application Form Planning Justification Report Environmental Impact Assessment Hydrogeological Report (including servicing statements)

2016-037 Planning and Economic Development Dog Lake Plan of …

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AGENDA ITEM #g)

Stormwater Management Report Archaeological Assessment Report

The application is now in the circulation stage to the Township, Conservation Authority, and other agencies such as Bell Canada and Hydro One for comment. These agencies will provide advice to the County on technical issues and provide conditions of draft approval should the development be approved by County Council. At the request of the County, a public meeting will be held on behalf of the County by the Township of South Frontenac Council where the applicant and interested members of the public will be provided with an opportunity to present their comments. A member of the public may also make a written submission at any time prior to the decision by County Council. During this process, there is the potential for the applicant to revise the plans and supporting studies pending as a result of agency and public comments. Financial Implications The required fee to process an application for Draft plan of subdivision in the amount of $3000, along with the required $5000 deposit has been paid to the County by the proponent. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is the Protection of Natural Areas. The plan recognizes that the Frontenacs are unique due to the rich natural environment found here and that the protection of lakes is a crucial component in protecting our natural resources. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies

Council Information Report Planning and Economic Development – Dog Lake Plan of Condominium l– County File 10CD-2016/001 March 16, 2016

2016-037 Planning and Economic Development Dog Lake Plan of …

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2016-037 Planning and Economic Development Dog Lake Plan of …

DOG LAKE CONDOMINIUM

OVERVIEW MAP 11 12

COMMON ELEMENT

8 COMMON ELEMENT

17 6

16 4

Legend

TO BE RETAINED

TO BE SEVERED

Dog Lake

La ke w oo d

G IN ST I EX

Wellington S t

Right of Way Dog Lake Lots Parcel Fabric

100

200

Metres

AGENDA ITEM #g)

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Produced March 3rd, 2016 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

AGENDA ITEM #g)

Rideau Corridor Landscape Strategy Steering Committee #23 February 25, 2016 Council Chambers, Town Hall, Perth Report, John Mcdougall, County of Frontenac

Planner’s Group Progress Report The Planner’s Technical Advisory Group Report recommends direction to the Steering Committee. Rideau Canal Awards In recognition of Canada’s 150th birthday and the 10th anniversary of the inscription of the Rideau Canal World Heritage List, the Planners Group recommends the Steering Committee undertake a one-time recognition awards program for good development along the canal. The Goal is to recognize, honour and promote good design, environmental stewardship and economic development, enhance and promote the heritage value and sustainability of the Rideau Canal corridor. The Nominations must demonstrate how they reflect the RCLS 10 Principles for Good Waterfront Development. Award Categories: Environmental Stewardship, Design (Urban and Rural), Heritage Conservation and Promotion, Economic Development, Community Building and a People’s Choice Award. The Nominations open May 1, 2017 and the suggested deadline is June 30, 2017, with a ceremony in October. A draft of the process for reviewing nominations and final results, the award design itself and the entry form will be presented at the next meeting for approval. Information will be distributed at the Eastern Ontario Rural Workshop, the Ontario East Municipal Conference, Tourism East Contacts and the AMO Conference in Ottawa next year. It was suggested that each Municipality, County and Organization represented on the Steering Committee be asked to contribute a grant, as they are able, to the support of this Recognition Award. A letter will be set to each jurisdiction by the secretary.
John Festarini, Associate Director, Ontario Waterways, Parks Canada, gave us an overview of the Federal Infrastructure Projects Program. He also spoke to the Rideau Canal Management Plan Review in progress. Details will be forwarded to you with this meeting’s minutes.
There is still money available in the Canada 150 Fund.
Look for the Rideau Corridor Heritage Route Economic Development Study.
I invited the Committee to possibly hold their fall meeting in Frontenac County, in partnership with the Cataraqui Conservation Authority, perhaps in the Kingston Frontenac Rotary Auditorium. The Committee secretary will be contacting our CAO.

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AGENDA ITEM #a)

By-Law No. 2016-0005 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2014-0051 (Addition and Appointment to the Mississippi Rideau Tay Rural Health Hub Organizing Committee) Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Council passed By-law 2014-0051, on December 17, 2014 being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees for the Term of Council; And Whereas Council deems it expedient to amend By-law 2014-0051 as it relates to the addition and appointment to the Mississippi Rideau Tay Rural Health Hub Organizing Committee; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That By-law 2014-0051 be amended as follows: i.

That the following be added to the table in Section 1

Mississippi Rideau Tay Rural Health Hub Organizing Committee 2.

1 Member of County Council: • Frances Smith

That this by-law shall take effect on the date of its final passing.

Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016. The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

To amend By-Law 2014-0051 Appointments to External Boards an…

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AGENDA ITEM #b)

That the County of Frontenac Delegation of Authority Policy shall be as detailed in Schedule “A” attached hereto and forming part of this by-law;
That the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts to certain officers and employees of the County of Frontenac shall be in accordance with Schedule “B” attached hereto and forming part of this by-law;
That By-law No. 2007-0039 be hereby repealed;
That this by-law shall come into force and take effect as of the date of final passing thereof.

To Establish a Delegation of Authority Policy and By-Law (Pr…

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AGENDA ITEM #b)

Read a first and second time this 17th day of February, 2016. Read a third time and finally passed this 17th day of February, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 2 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

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AGENDA ITEM #b)

Schedule “A” to By-law No. 2016-0006 Delegation of Authority Policy

Purpose/ Application The Municipal Act, 2001, as amended, (the Act) requires that all municipalities adopt and maintain a policy with respect to the delegation of Council’s legislative and administrative authority. The purpose of this policy is to set out the scope of the powers and duties which Council may delegate its legislative and administrative authority and to establish principles governing such delegation. This policy has been developed in accordance with the Act in order to comply with its other applicable sections, including Section 270. This policy applies to all committees of Council, departments and staff.
Definition(s): a. Legislative Powers – Includes all matters where Council acts in a legislative or quasi judicial function including enacting by-laws, setting policies, and exercising decision making authority. b. Administrative Powers – Includes all matters required for the management of the corporation which do not involve discretionary decision making.
Policy Statement The Council of the County of Frontenac as a duly elected municipal government is directly accountable to its constituents for its legislative decision making, policies, and administrative functions. Council’s decisions are generally expressed by by-law or resolution of Council carried by a majority vote. The efficient management of the municipal corporation and the need to respond to issues in a timely fashion require Council to entrust certain powers and duties to committees and staff while concurrently maintaining accountability, which can be effectively accomplished through the delegation of legislative and administrative functions. Council authority will be delegated within the context set out in the Act and will respect the applicable restrictions outlined in the Act. This policy provides guidance regarding the scope of powers and duties that Council may delegate under its legislative and administrative authority and establishes principles governing such delegation.
County Strategic Priorities The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens. The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of - strong, resilient, diverse, rural communities. By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 3 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

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AGENDA ITEM #b)

Meeting the Aging Tsunami Challenge for Frontenac Seniors

Strategic Goal #2

Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents

Strategic Goal #3

Respect for the taxpayer and focused economic development

Policy Requirements County Council supports the delegation of powers and duties to provide efficient management of municipal operations and respond to matters in a timely fashion according to the following principles: (i)

(ii)

All delegation of powers and duties may be revoked at any time without notice.

(iii)

No delegation of powers and duties shall exceed the term of Council.

(iv)

(v)

(vi)

Council has not deemed it necessary to authorize the delegation through this policy of any specific legislative matters not already delegated by by-law.

(vii)

Administrative Matters may generally be delegated to staff subject to the conditions set out in the delegation and in this policy, and must take into account the limitations set out in the Act.

(viii)

Council has not deemed it necessary to authorize the delegation through this policy of any specific administrative matters not already delegated by by-law.

By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 4 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

Page 467 of 483

AGENDA ITEM #b)

•

Any expenditure related to the matter shall have been provided for in the current year’s budget (or authorized by the procurement policy by-law);

•

The scope of the delegated authority shall not be exceeded by the delegate;

•

All policies regarding insurance and risk management shall be complied with; and

•

Delegates shall ensure the consistent and equitable application of Council policies and guidelines.

(b)

By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 5 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

Page 468 of 483

AGENDA ITEM #b)

Delegation Under the Planning Act Applications for Final Plan Approval & Subdivision/Condominium Agreement Execution i) Council’s power and authority with respect to all matters provided for by Section 51 (58) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, related to the final plan approval of a plan of subdivision or a plan of condominium are delegated to the Director of Planning and Economic Development or, in the absence of the Director, to the Community Planner. ii) Notwithstanding the provisions of Clause 7(i) of this policy, Council shall retain all powers and authority under Section 51(58) of the Planning Act, as amended, where:

The Director or, in the absence of the Director, the Planner, at his/her discretion refers the request for Final Approval of the plan of subdivision/condominium to Council;

The Owner/applicant requests in writing that the request for Final Approval of the plan of subdivision/condominium be referred to Council. Such a request will be accompanied by a report from the Director providing advice and direction to Council with respect to the status of the draft conditions.

Any member of Council, through a notice of motion, may request that Final Approval for a specific plan of subdivision/condominium be referred to Council. Such consideration will be made at a subsequent meeting with the Director providing advice and direction to Council with respect to the status of the draft conditions.

By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 6 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

Page 469 of 483

AGENDA ITEM #b)

Schedule B to By-law 2016-0006 Delegated Authority Officer or Position

Description of Delegated Authority

Warden

Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act

Clerk

Delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act;

Director of Planning and Economic Development

Delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium

By-law No. 2016-0006 – To authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts March 16, 2016 Page 7 of 7

To Establish a Delegation of Authority Policy and By-Law (Pr…

Page 470 of 483

AGENDA ITEM #c)

By-Law No. 2016-0007 OF The Corporation of the County of Frontenac being a by-law to amend By-law 2015-0013 to authorize the Corporation of the County of Frontenac to distribute the Federal Gas Tax amongst its four lower-tier municipalities Whereas the Corporation of the County of Frontenac (the Recipient) adopted By-law 2010-0015 which authorized the Warden and Clerk to execute an agreement with AMO regarding the Federal Gas Tax since the execution of that agreement is mandatory if the County of Frontenac wanted to participate in the transfer of federal gas tax revenue; And Whereas Section 6.2 of the Agreement permits the Recipient to allocate funds to another Eligible Recipient; And Whereas Council passed By-law 2015-0013 at its regular meeting held March 18, 2015 which authorizes the distribution of Federal Gas Tax Funds amongst the County’s four lower tier municipalities for 2015; And Whereas the Council of the County of Frontenac deems it expedient to amend Bylaw 2015-0013; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby orders and enacts: 1.

That the County of Frontenac Distribution of Federal Gas Tax for 2015 Schedule be deleted in its entirety and replace with the County of Frontenac Distribution of Federal Gas Tax for 2015 Schedule attached to this by-law;

That By-law 2015-0047 be hereby rescinded;

That this By-law shall come into force and have effect upon the final passing thereof.

Read a First and Second Time this 16th day of March, 2016. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of March, 2016. The Corporation of the County of Frontenac

Fran Smith, Warden

To Amend By-Law 2015-0013 - To Distribute Federal Gas Tax to…

Jannette Amini, Clerk

Page 471 of 483

To Amend By-Law 2015-0013 - To Distribute Federal Gas Tax to…

County Of Frontenac Distribution of Federal Gas Tax For 2015 Municipality

Weighted Assessment %

Distribution based on Weighted Assessment

Additional Distributions

2015 Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac

Federal Gas Tax Total Distribution 2015

9.91%

$75,719

$ 82,268.32

$ 157,987.32

57.78%

$441,296

$ 13,955.89

$ 455,251.89

16.44%

$125,581

$ 57,196.5

$ 182,777.50

15.86%

$121,103

$ 38,180.36

$ 159,283.36

Total Federal Gas Tax Distribution from the County

$ 955,300.07

AGENDA ITEM #c)

Page 472 of 483

AGENDA ITEM #d)

By-Law No. 2016-0008 of The Corporation of the County of Frontenac A by-law to Designate the Warden as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Section 3(1) of the Municipal Freedom of Information and Protection of Privacy Act permits a council of a municipality by by-law to designate from among themselves an individual or a committee of the council to act as head of the municipality for the purposes of the Act; And Whereas Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act permits a head to, in writing, delegate a power or duty granted or vested in the head to an officer or officers of the institution or another institution subject to such limitations, restrictions, conditions and requirements as the head may set out in the delegation; And Whereas Section 1.1 of the Ombudsman Act considers the Council of the municipality as the Head unless a member of the council of the municipality, or a committee of the council, has been designated by by-law of the municipality as head; And Whereas the Council of the Corporation of the County of Frontenac considers it appropriate to designate a Head for the purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That the Warden of the County of Frontenac be designated as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act;
That the Warden be authorized to delegate the power or duty granted or vested in the head to the County Clerk, pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act;
That this by-law shall come into force and take effect as of the date of final passing thereof.

To Delegate the Warden as Head Pursuant to MFIPPA and Ombuds…

Page 473 of 483

AGENDA ITEM #d)

Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2016-0007 – To Designate the Warden as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act March 16, 2016 Page 2 of 2

To Delegate the Warden as Head Pursuant to MFIPPA and Ombuds…

Page 474 of 483

AGENDA ITEM #e)

By-Law No. 2016-0009 of The Corporation of the County of Frontenac A by-law to authorize the Corporation of the County of Frontenac ( the Corporation) to enter into the Agency Agreement, as defined herein, between CHUMS Financing Corporation and Local Authority Services, as Agent, and Eligible Investors with respect to “The One Investment Program” and to authorize the Treasurer to execute the necessary document from time to time for that Purpose. Whereas the Municipal Act provides that the power of a municipality to invest money includes the power to enter into an agreement with any other municipality, school board, college, university, hospital or such other person or classes of them as may be prescribed by regulation for the joint investment of money by those parties or their agents; And Whereas the Corporation proposes to enter into a restated Agency Agreement dated as of March 1, 2010 (the “Agency Agreement”) between CHUMS Financing Corporation, a duly incorporated wholly-owned subsidiary of the Municipal Finance Officers’ Association of Ontario, and Local Authority Services, a duly incorporated wholly-owned subsidiary of the Association of Municipalities of Ontario, as Agent, and Eligible Investors, and defined therein, to permit the Corporation to be an investor through “The One Investment Program” for joint investments as set out in the various schedules to the Agency Agreement (the “Portfolios”); And Whereas the Council of the Corporation deems it to be in the interest of the Corporation to enter into the Agency Agreement and to enroll in one or more of the One Investment Program portfolios; And Whereas the Treasurer has stated, pursuant to the statement appended hereto, that the investment guidelines of the Agent comply with the Corporation’s investment policies and goals; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That The Agency Agreement is hereby authorized substantially in the form made available to the Council at its meeting held on the 17th day of March, 2016
That The Treasurer is hereby authorized and directed to enter into and execute the Agency Agreement and any other necessary documents, including without limitation, enrolment documents and documents in connection with payment services for the Portfolios, and to do anything necessary or desirable, initially and on an ongoing basis, on behalf of the Corporation, to give effect to the purpose, and the Treasurer is hereby authorized to affix the corporate seal of the Corporation to the Agency Agreement and

To Authorize One Fund Agreement (Proposed By-Law No. 2016-00…

Page 475 of 483

AGENDA ITEM #e)

any other documents which are necessary or desirable to give effect to the Agency Agreement or to the purpose. 3. That this by-law shall come into force and take effect as of the date of final passing thereof. Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2016-00xx – To authorize the County of Frontenac to enter into the Agency Agreement with respect to the One Investment Program March 16, 2016 Page 2 of 2

To Authorize One Fund Agreement (Proposed By-Law No. 2016-00…

Page 476 of 483

AGENDA ITEM #f)

BY-LAW NO. 2016-0010 OF The Corporation of the County Of Frontenac being a by-law to amend By-law No. 2013-0020 being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings (Closed Meeting Requirements) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2013-0020, as amended, be further amended as follows: 1.

That Section 6 – Meetings of Council, 6.6 be amended by deleting: A Meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. And replacing with: Other criteria A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a)

a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or

(b)

an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of the Municipal Act, or the investigator referred to in subsection 239.2 (1) of the Municipal Act.:

To Amend By-Law 2013-0020 (Closed Meeting Requirements) (Pro…

Page 477 of 483

AGENDA ITEM #f)

That this amending by-law shall come into force and take effect on the date of final passing.

Read a First and Second Time this 16th day of March, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 16th day of March, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0010 – To Amend By-law No. 2013-0020 (Closed Meeting Requirements) March 16, 2016

To Amend By-Law 2013-0020 (Closed Meeting Requirements) (Pro…

Page 2 of 2

Page 478 of 483

AGENDA ITEM #g)

By-Law No. 2016-0011 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (Appointment to the Seniors Housing Task Force)

Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas By-law No. 2013-0020 allows Council to establish Committees, their memberships, mandates and reporting practice, with said committees forming part of By-law 2013-0020 as Schedule B; And Whereas the Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to the appointments to the Seniors Housing Task Force: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That Schedule B to By-law 2013-0020 be amended as follows: i.

That Schedule B-2 Seniors Housing task Force be amended to delete Councillor John McDougall as the One (1) additional member of County Council;

ii.

That Councillor be appointed as the One (1) additional member of County Council;

That this by-law shall take effect on the date of its final passing.

To amend By-Law 2013-0020 (Appointment to Seniors Housing Ta…

Page 479 of 483

AGENDA ITEM #g)

Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No.2016-0011 – To amend By-law 2013-0020 (Appointments to Seniors Housing Task Force) March 16, 2016 Page 2 of 2

To amend By-Law 2013-0020 (Appointment to Seniors Housing Ta…

Page 480 of 483

AGENDA ITEM #h)

That the Director of Planning be delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium;
That this by-law shall come into force and take effect as of the date of final passing thereof. Read a first and second time this 16th day of March, 2016. Read a third time and finally passed this 16th day of March, 2016. The Corporation of the County of Frontenac

Frances Smith, Warden

Delegation of Final Approval of Plans of Subdivision-Condomi…

Jannette Amini, Clerk

Page 481 of 483

AGENDA ITEM #i)

By-Law No. 2016-0013 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on March 16, 2016

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 16, 2016 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 16, 2016 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on March 16, 2016 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

To Confirm all Actions and Proceedings of Council (Proposed …

Page 482 of 483

AGENDA ITEM #i)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 16th day of March 2016. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of March 2016.

The Corporation of the County Of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0013 – To Confirm all Actions and Proceedings of County Council March 16, 2016

To Confirm all Actions and Proceedings of Council (Proposed …

Page 2 of 2

Page 483 of 483

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Regular Council - 16 Mar 2016 - Agenda

Document Text

Inconsistent Environmental Impact Assessments

of

Average Age

of Sick

sick employees – any sick related time off

of Sick

sick employees – any sick related time off

of Sick

sick employees – any sick related time off