Published January 17, 2018

Word Count 34820 words

Reading Time 164 min read

Body: Council Type: Agenda Meeting: Regular Date: January 17, 2018 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, January 17, 2018 – 9:30 a.m. The Kingston Frontenac Rotary Auditorium 2069 Battersea Road, Glenburnie, ON

AGENDA Page Call to Order Closed Session Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

10 - 29

Adoption of Minutes a) Minutes of Meeting held December 20, 2017 Resolved That the minutes of the regular Council meeting held December 20, 2017 be adopted. Deputations and/or Presentations

30 - 38

Warden Higgins will provide County Council with a presentation on the North Frontenac Self Sustainability One Small Town Implementation Plan.

Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

39 - 57

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

Page

58 - 61

Recommend Reports from the Chief Administrative Officer a) 2018-006 Office of the Chief Administrative Officer Planning Staff Resources Recommendation: Be It Resolved That the Council of the County of Frontenac authorize the addition of a Senior Planner position; And Further That the costs associated with the County Planning Department’s three positions be apportioned based upon a three year rolling average of utilization based on local planning issues; And Further That the costs be phased in over a three year period; And Further That the phase in costs be taken from the County’s stabilization reserve for 2018; And Further That funding for subsequent years be determined by the next term of council; And Further That the CAO’s group draft an agreement to reflect this resolution; And Further That a copy of this resolution be forwarded to Township Councils for consideration no later than the end of February 2018.

62 - 72

2018-001 Corporate Services 2018 User Fees and Charges By-law Recommendation: Resolved That County Council receive the Corporate Services – 2018 User Fees and Charges for Services By-law report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F in their entirety and replacing them with Schedules A through F attached to this report.

73 - 101

2018-002 Corporate Services – Finance 2018 Vendor of Record (VOR) List Recommendation:

Page 2 of 151

Page

Resolved That County Council receive this Corporate Services – Finance - 2018 Vendor of Record List report; And Further That Council approve the 2018 Vendor of Record List attached as Appendix A. 102 - 106

2018-003 Corporate Services Amendments Procedural By-law 2013-0020 Resulting from Bill 68 Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: 1. That Section 1 – Interpretation, 1.3 Definitions (v) be amended by deleting: “Meeting” means a majority of the Members of Council or Committee that comes together for the purpose of exercising the power or authority of the Council or Committee or for the purpose of doing the groundwork necessary to exercise that power or authority. And replacing with: “Meeting” means a quorum of the Members of Council or Committee that are present and discuss issues in a way that materially advances the business or decision making of Council or Committee. 2. That a Section 4 – Membership on Council, 4.3 deleted in its entirety and replaced with: (1) Pursuant to Section 267 of the Municipal Act, 2001 and amendments thereto, if a Member of County Council is unable to act as a Member of County Council for a period exceeding one month, the local municipal council may appoint one of its Members as an Alternate Member of County Council to act in place of the Member until the Member is able to resume acting as a Member of County Council.

Page 3 of 151

Page (2) Pursuant to Section 268 of the Municipal Act, 2001 and amendments thereto, the council of a local municipality may appoint one of its members as an alternate member of County council, to act in place of a person who is a member of County Council, when the person is unable to attend a meeting of County Council for any reason. Subsection (2) does not authorize: (a) the appointment of more than one alternate member during the term of council; (b) the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2); or (c) the appointment of an alternate head of council of the County of Frontenac. Despite clause (2)(a), if the seat of the member who has been appointed as an alternate member under subsection (1) becomes vacant, the council of a local municipality may appoint another of its members as an alternate member for the remainder of the council term.” 3. That Section 4 – Membership on Council, be amended by adding a new 4.4, Alternate Members of County Council, as follows: An Alternate Member shall not take his seat on County Council until the Clerk of the County has received a certified copy of the appointment by-law passed by the lower tier municipality naming the alternate. An alternate appointed under Section 267 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and Council Liaison meetings, should the alternate be appointed to represent a second member Councillor but not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. An alternate appointed under Section 268 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. If appointed under Section 268 of the Municipal Act, it is the

Page 4 of 151

Page responsibility of the Member of Council upon whose behalf an alternate will be serving to ensure that a copy of the meeting agenda is provided to the alternate in advance of the meeting. The remuneration and/or reimbursement of appropriate costs incurred by an alternate while serving in this capacity shall be the responsibility of the constituent municipality. An alternate shall not be eligible to attend a convention or seminar on behalf of the County. An alternate attending a meeting of County Council as an observer only, shall leave the meeting room when the meeting is closed to the public. 4. That Section 6 – Meetings of Council, 6.6 Closed Meetings be amended by adding the following: i) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; j) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; k) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or l) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 5. That Section 6 – Meetings of Council, 6.10 Closed Meeting Investigations be amended by adding an additional paragraph as follows: Should the County receive a report from the County’s Closed Meeting Investigator reporting his or her opinion, and the reasons for it, that a meeting or part of a meeting that was the subjectmatter of an investigation appears to have been closed to the public contrary to section 239 of the Municipal Act or to the County’s procedure by-law under subsection 238 (2), the County of Frontenac, shall pass a resolution stating how it intends to

Page 5 of 151

Page address the report. 107 - 115

2018-004 Corporate Services Consideration of Applications for Appointment to the Planning Advisory Committee and the Community Development Advisory Committee Recommendation: Resolved That be appointed to the Community Development Advisory Committee whose term shall expire November 30, 2018; And Further That be appointed to the Planning Advisory Committee whose term shall expire November 30, 2018; And Further That By-law 2013-0020, Schedules B-3 and B-4 be amended accordingly to reflect these appointments.

116 - 117

2018-005 Corporate Services – Finance 2018 Temporary Borrowing By-Law Recommendation: Resolved That Council of the County of Frontenac accept the Corporate Services - 2018 Temporary Borrowing By-law report; And FurtherThat the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2018.

118 - 125

Information Reports from the Chief Administrative Officer a) 2018-007 Office of the Chief Administrative Officer Council Strategic Priorities Status Report

126 - 128

2018-008 Emergency and Transportation Services Emergency Management Program Annual Report

129 - 130

2018-009 Corporate Services Non-Union Pay Equity Maintenance Plan

Reports from Council Liaison Appointees

Page 6 of 151

Page a)

Emergency and Transportation Services - Councillor Nossal

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal b)

KFL&A Public Health Board Update - Deputy Warden Doyle

RULAC, LSR and other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith

Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle

Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Hon. Bob Chiarelli wishing Warden and Council Merry

Page 7 of 151

Page Christmas [Distributed to Members of County Council December 21, 2017] b)

From the Federated Women’s Institute of Ontario AGM organizing Committee thanking the Warden and County its contribution to the event. [Distributed to Members of County Council December 21, 2017]

From Ernie Hardeman MPP regarding the Ontario PC Platform Peoples Guarantee Information [Distributed to Members of County Council December 21, 2017]

From the Association of Municipalities of Ontario (AMO) regarding an upcoming session in Brockville on the Local Share Information Session Invitation [Distributed to Members of County Council December 21, 2017]

From Patrick Brown MPP Simcoe North wishing Warden and Council a Merry Christmas [Distributed to Members of County Council December 21, 2017]

From the Finance Minister providing a letter to Heads of Council on preparing for legalization of Cannabis [Distributed to Members of County Council January 5, 2018]

From 2f2f Canada regarding Marijuana Use Among Drivers in Canada [Distributed to Members of County Council January 5, 2018]

From County Auditor Allan Partners providing the County’s Audit Planning Letter for the Year Ending December 31, 2017 [Distributed to Members of County Council January 5, 2018]

From the University Hospitals Kingston Foundation thanking the County of Frontenac for its contribution [Distributed to Members of County Council January 5, 2018]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through e) that have been circulated to all Members of County Council and that by-laws a) through e) be read a first and second time. b)

Third Reading Resolved That by-laws a) through e) be read a third time, signed, sealed and finally passed.

Page 8 of 151

Page By-Laws 131 - 139

To amend By-law No. 2013-0010 (to impose user fees and charges for services) (Proposed By-law No. 2018-0001)

140 - 145

To amend By-law No. 2013-0020 resulting from Bill 68 (Proposed By-law No. 2018-0002)

146 - 147

To amend By-law No. 2013-0020 (Appointments to the Planning Advisory Committee and the Community Development Advisory Committee) (Proposed By-law No. 2018-0003)

148 - 149

To authorize temporary borrowing for current expenditures for the year 2018 (Proposed By-law No. 2018-0004)

150 - 151

To Confirm All Actions and Proceedings of Council (Proposed By-law No. 2018-0005)

Adjournment

Page 9 of 151

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council December 20, 2017 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 20, 2017 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:20 a.m. Present:

Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Richard Allen, Manager of Economic Development Marco Smits, Communications Officer

Closed Session Motion #: 182-17

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held November 15, 2017
Labour relations or employee negotiations - as it relates to the CUPE Local 109 Negotiations
Advice that is subject to solicitor-client privilege, including communications necessary for the purpose - as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations. Carried

Page 10 of 151 Minutes of Meeting held December 20, 2017

AGENDA ITEM #a)

Motions 185-188-2017, Election of Warden and Deputy Warden, were considered at this time, prior to Council reporting out of closed session. (See pages 2 and 3) Motion #: 183-17

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Be It Resolved That the Council rise from the Committee of the Whole closed session; And That By-law No. 2013-0020 be waived and the Warden report. Carried Motion #: 184-17

Moved By: Seconded By:

Councillor Vandewal Councillor Nossal

Be It Resolved That the Council of the County of Frontenac direct Staff to petition the Ministry of Transportation to reconsider its position regarding the legal costs associated with defending the Application for Judicial Review regarding the Howe Island Ferry; And Further That a supporting letter from Cunningham Swan in response to the refusal to reimburse to clarify the nature of the Application, its relationship to the agreement and Cunningham Swan’s interpretation as to why the legal costs are legitimate operating costs, be forwarded to the Ministry of Transportation as part of the County’s petition. Carried Warden Higgins provided a brief statement regarding today’s gathering of CUPE members at the County entrance, and advised that negotiations are ongoing. Motions 185-188-2017, Election of Warden and Deputy Warden, were considered at prior to Council reporting out of closed session. Election of Warden and Deputy Warden The Clerk called for nominations for the Office of Warden. a)

Election of Warden

Motion #: 185-17

Moved By: Seconded By:

Councillor Inglis Councillor Smith

Resolved That Councillor Higgins be nominated for the position of Warden for the County of Frontenac for the term ending November 30, 2018. Carried

Regular Meeting of Council Minutes December 20, 2017

Page 11 of 151 Minutes of Meeting held December 20, 2017

Page 2 of 20

AGENDA ITEM #a)

Motion #: 186-17

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Resolved That nominations for Warden of the County of Frontenac are hereby closed. Carried Councillor Higgins accepted the nomination and was confirmed as Warden for 2018. b)

Election of Deputy Warden

Motion #: 187-17

Moved By: Seconded By:

Councillor Nossal Councillor McDougall

Resolved That Councillor Doyle be nominated for the position of Deputy Warden for the County of Frontenac for the term ending November 30, 2018. Carried Motion #: 188-17

Moved By: Seconded By:

Councillor Dewey Councillor Smith

Resolved That nominations for the Deputy Warden of the County of Frontenac are hereby closed. Carried Councillor Doyle accepted the nomination and was confirmed as Deputy Warden for 2018. Declaration of Office of Warden and Deputy Warden The Declaration of Office of Warden and Deputy Warden was administered by the County Clerk after which, Warden Higgins was dressed with the Chain of Office. Warden’s Inaugural Address First, I would like to say thank you to Council for providing me the opportunity to represent County Council and that I am honoured to represent the County of Frontenac as your Warden for the upcoming year. I would like to give a special thank you to the previous Wardens, from this term of Council, who have represented the County with dedication and pride. It is my intention to represent you with that same dedication and pride and hope to live up to Council’s expectations of this very important position in the upcoming term.

Regular Meeting of Council Minutes December 20, 2017

Page 12 of 151 Minutes of Meeting held December 20, 2017

Page 3 of 20

AGENDA ITEM #a)

Council as a whole needs to be recognized and thanked, as I feel we have worked very well together in this term of office and have done so with a high level of respect and integrity. County staff also needs to be recognized for their dedication and commitment. They have worked hard and have provided Council with in depth information and analysis to help this Council make educated decisions and for that I thank you. Without the commitment and dedication from Council and staff we would not be as successful as we are today. The Warden’s position is one that will demand more of my time. You may have noticed during my term on Council that I am dedicated and work hard to improve the well being for our community. I will continue that same enthusiasm and commitment in my role as your Warden. From the County perspective the goals and objectives we have embarked on have been largely successful. It is now my responsibility to ensure we continue to work hard to maintain the energy and commitment as displayed by past Wardens, Council and staff to ensure we continue to meet our strategic goals and objectives. Lastly I wish to thank my wife Wendy who could not be here today due to illness. Being empty nesters, Wendy and I have discussed in detail the time it takes to be a Municipal Council member. Without her support and understanding I would never have taken on the role as Mayor for North Frontenac 3 years ago. We had the same discussion for this position of Warden as it will require additional time away from my home responsibilities. Wendy is also 100% committed to my additional role as Warden, which in turn allows me to fully commit to this role going forward. Knowing Wendy she loves her home alone time so that is probably the reason she wants me to accept this position anyway. In closing I would like to take this opportunity to wish everyone a Merry Christmas and hope you enjoy the holiday season to reconnect with family and friends. Thank you for your support.  The reporting out from closed session was now considered. (See page 2)

Regular Meeting of Council Minutes December 20, 2017

Page 13 of 151 Minutes of Meeting held December 20, 2017

Page 4 of 20

AGENDA ITEM #a)

Approval of Addendum Motion #: 189-17

Moved By: Seconded By:

Councillor Vandewal Councillor Inglis

Resolved That the addendum for the December 20, 2017 meeting of the Council of the County of Frontenac be approved. Carried Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held November 15, 2017

Motion #: 190-17

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That the minutes of the regular Council meeting held November 15, 2017 be adopted. Carried Deputations and/or Presentations a)

Mr. Kelly Pender, Chief Administrative Officer, presented former Warden Ron Vandewal with a gift of appreciation for his commitment and service over the past year as Warden. Councillor Vandewal thanked Council and staff for their support during his term as Warden.

Mr. Kevin Farrell, Manager of Continuous Improvement/GIS presented Yellow and Green Belt Certificates to the following members of the LIFT Team:

Yellow and Green Belt Recipients: Kevin Farrell Susan Brant David Millard Ryan Dixon Chris McBain Tina Banouvong

Regular Meeting of Council Minutes December 20, 2017

Page 14 of 151 Minutes of Meeting held December 20, 2017

Yellow Belt Recipients Tom Mercer Barb McCulloch Chelsea Shogren Jannette Amini Gale Chevalier Candace Keller Lisa Hirvi Emily Shoniker Richard Russell Emily McMillan

Page 5 of 20

AGENDA ITEM #a)

Proclamations  Move into Committee of the Whole Motion #: 191-17

Moved By: Seconded By:

Councillor Smith Deputy Warden Doyle

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Ms. Jannette Amini, Manager of Legislative Services/Clerk, provided Council with the Annual Accessibility Report. Unfinished Business  Recommend Reports from the Chief Administrative Officer

Staff Briefing: Mr. Ron Price, Integrity Commissioner briefed Council with respect to Report 2017-153, Annual Report of the County of Frontenac Integrity Commissioner. [See Recommend Reports from the Chief Administrative Officer, clause b)]

2017-153 Corporate Services Annual Report of the County of Frontenac Integrity Commissioner

Motion #: 192-17

Moved By: Seconded By:

Councillor Inglis Councillor Vandewal

Resolved That the Council of the County of Frontenac receive the Annual Integrity Commissioner Report dated December 8, 2017 from Ronald Price, Q.C. attached to this report as Appendix A. Carried

Regular Meeting of Council Minutes December 20, 2017

Page 15 of 151 Minutes of Meeting held December 20, 2017

Page 6 of 20

AGENDA ITEM #a)

2017-154 Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs

Motion #: 193-17

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Carried d)

2017-155 Corporate Services 2018 Tax Ratios and Tax Rate Reductions

Motion #: 194-17

Moved By: Seconded By:

Councillor Nossal Councillor Smith

Resolved That the Council of the County of Frontenac accept the Corporate Services – 2018 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to reconfirm for 2018 the tax ratios and tax rate currently in place. Carried e)

2017-156 Corporate Services 2018 Draft Budget Revision

Motion #: 195-17

Moved By: Seconded By:

Warden Higgins Councillor Vandewal

Resolved That the Council of the County of Frontenac receive the Corporate Services – 2018 Draft Budget Revision Report; And Further That Council amend the budget to reflect the adjustments outlined in the report. Carried

Regular Meeting of Council Minutes December 20, 2017

Page 16 of 151 Minutes of Meeting held December 20, 2017

Page 7 of 20

AGENDA ITEM #a)

2017-157 Corporate Services 2018 Tax Rate

Motion #: 196-17

Moved By: Seconded By:

Councillor Inglis Councillor McDougall

Whereas the 2017 Assessment roll for the 2018 tax calculations was received on December 8, 2017; Resolved That the Council of the County of Frontenac accept the Corporate Services – 2018 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2018 tax rates. Carried g)

2017-158 Corporate Services 2017 Federal Gas Tax Allocation

Motion #: 197-17

Moved By: Seconded By:

Councillor Dewey Councillor Nossal

Resolved That the Council of the County of Frontenac accept the Corporate Services – 2017 Federal Gas Tax Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of Federal Gas Tax to the Townships in 2017. Carried h)

2017-159 Corporate Services Appointment of Auditor

Motion #:198-17

Moved By: Seconded By:

Councillor Smith Warden Higgins

That the Council of the County of Frontenac accept the Corporate Services - Finance Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm Allan Chartered Accountant Professional Corporation, as auditor for 2018

2022; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment. Carried Regular Meeting of Council Minutes December 20, 2017

Page 17 of 151 Minutes of Meeting held December 20, 2017

Page 8 of 20

AGENDA ITEM #a)

2017-160 Corporate Services 2017 Fairmount Home Accounts Receivable Write-Offs

Motion #: 199-17

Moved By: Seconded By:

Councillor Vandewal Councillor Inglis

Resolved That the Council of the County of Frontenac receive the Corporate Services – 2017 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $21,199.75. Carried j)

2017-161 Emergency and Transportation Services Emergency Management Program

Motion #: 200-17

Moved By: Seconded By:

Councillor Nossal Councillor McDougall

Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services– Emergency Management Program report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act Carried k)

2017-162 Emergency and Transportation Services Incident Management System

Motion #: 201-17

Moved By: Seconded By:

Councillor Dewey Councillor Smith

Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Incident Management System report for information; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to adopt Ontario’s Incident Management System as the system for incident management for the County of Frontenac. Carried

Regular Meeting of Council Minutes December 20, 2017

Page 18 of 151 Minutes of Meeting held December 20, 2017

Page 9 of 20

AGENDA ITEM #a)

2017-165 Planning and Economic Development Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program

Motion #: 202-17

Moved By: Seconded By:

Warden Higgins Councillor Vandewal

Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program report for information; And Further That the Warden and Clerk be authorized to enter into a Transfer Payment Agreement with the Province of Ontario for the Ontario Municipal Commuter Cycling Program funding allocation. Carried m)

2017-168 Planning and Economic Development Fencing Dispute Resolution - Kennedy

Motion #: 203-17

Moved By: Seconded By:

Councillor Inglis Councillor Dewey

Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Fencing Dispute Resolution - Kennedy report for information; And Further That the Council of the County of Frontenac authorize staff to provide Mr. Darryl Kennedy with $8,000 to assist in the cost of fencing for property located along Ball Road, legally described as Con 1, PT Lot 17, Con 2, PT Lot 16, Township of Central Frontenac. Carried Information Reports from the Chief Administrative Officer a)

2017-163 Fairmount Home Quarterly Update Activity Report 2017-164 Corporate Services Four Month Attendance Management Report Card

Council recessed at 10:31 a.m. Regular Meeting of Council Minutes December 20, 2017

Page 19 of 151 Minutes of Meeting held December 20, 2017

Page 10 of 20

AGENDA ITEM #a)

Council reconvened at 10:38 a.m. Reports from Council Liaison Appointees a)

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Fairmount Home liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update – Councillor Vandewal

No update. b)

KFL&A Public Health Board Update – Deputy Warden Doyle

Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)

RULAC, LSR and other Updates

No update.

Regular Meeting of Council Minutes December 20, 2017

Page 20 of 151 Minutes of Meeting held December 20, 2017

Page 11 of 20

AGENDA ITEM #a)

Algonquin Land Claim Update - Councillor Inglis

No update. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

No update. f)

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall provided an overview of the Housing and Homelessness Committee activities since the last Council meeting. g)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

No update. h)

Food Policy Council of Kingston, Frontenac, Lennox and Addington – Deputy Warden Doyle

Deputy Warden Doyle provided an update of the happenings of the Food Policy Council of KFL&A since the last meeting.

Regular Meeting of Council Minutes December 20, 2017

Page 21 of 151 Minutes of Meeting held December 20, 2017

Page 12 of 20

AGENDA ITEM #a)

Reports from Advisory Committees of County Council a)

Report of the Frontenac Accessibility Advisory Committee All items listed on the Frontenac Accessibility Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Frontenac Accessibility Advisory Committee Report to be separated from that motion and considered separately, whereupon the Frontenac Accessibility Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 204-17

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

That the Report received from the Frontenac Accessibility Advisory Committee be received and adopted. Report of the Frontenac Accessibility Advisory Committee The Frontenac Accessibility Advisory Committee reports and recommends as follows: 1.

2017-141 Frontenac Accessibility Advisory Committee 2018-2022 Multi-Year Accessibility Plan Review and Public Consultation Be It Resolved That the Council of the County of Frontenac approved the 20182022 Multi-Year Accessibility Plan attached to this report as Appendix A. Carried b)

Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 205-17

Moved By: Seconded By:

Warden Higgins Councillor Smith

That the Report received from the Planning Advisory Committee be received and adopted.

Regular Meeting of Council Minutes December 20, 2017

Page 22 of 151 Minutes of Meeting held December 20, 2017

Page 13 of 20

AGENDA ITEM #a)

Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 1.

2017-140 Planning Advisory Committee Accommodate Planning Service Level Changes – Introduction Report Be It Resolved That the CAO’s group bring forward a report to County Council in January on a funding model for an additional planner should the position be put in place. Carried c)

Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 206-17

Moved By: Seconded By:

Councillor McDougall Warden Higgins

That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.

2017-150 Community Development Advisory Committee Wayfinding Signage along the K&P Trail Be It Resolved That the Council of the County of Frontenac approve the proposed wayfinding signage for the Frontenac K&P Trail attached as Appendix A to this report. And Further That the Council of the County of Frontenac authorize staff proceed with option “a”, that being: Generic Labels for Tourism Assets – Icons indicating food and beverage, accommodations, local attractions, fuel could be included without specific

Regular Meeting of Council Minutes December 20, 2017

Page 23 of 151 Minutes of Meeting held December 20, 2017

Page 14 of 20

AGENDA ITEM #a)

reference to specific businesses. This would be at no cost to local businesses. in reference to the inclusion of local businesses on wayfinding signage for the Frontenac K&P Trail. Carried 18

Return to Council

Motion #: 207-17

Moved By: Seconded By:

Councillor Nossal Councillor Inglis

That Council revert from Committee of the Whole Council, to Council. Carried 19

Adoption of the Report of the Committee of the Whole Council

Motion #: 208-17

Moved By: Seconded By:

Deputy Warden Doyle Councillor Vandewal

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried 20

Motions, Notice of Which has Been Given 

Giving Notice of Motion 

Communications

That Council consent to the following communications of interest to Council listed below be received and filed: a)

October 25, 2017 KFL&A Board of Health Meeting Minutes [Distributed to Members of County Council on November 17, 2017]

Regular Meeting of Council Minutes December 20, 2017

Page 24 of 151 Minutes of Meeting held December 20, 2017

Page 15 of 20

AGENDA ITEM #a)

From the City of Kingston to City Funded Organizations Regarding Motion on Naloxone [Distributed to Members of County Council November 24, 2017

From the Canada Revenue Agency thanking Council for its October 18 Correspondence [Distributed to Members of County Council November 24, 2017]

From Hydro One Forestry Line Clearing Maintenance Work and Maps [Distributed to Members of County Council November 24, 2017]

Invite for Warden to Annual Marine Club Luncheon [Distributed to Members of County Council November 24, 2017]

From the Ministry of Finance Announcement Regarding the OMPF [Distributed to Members of County Council November 24, 2017]

From Warden Vandewal Tendering His Resignation from the Kingston Frontenac Library Board [Distributed to Members of County Council November 24, 2017]

November 12, 2017 Kingston & Frontenac Housing Corporation Public Agenda Package [Distributed to Members of County Council December 1, 2017]

From Canada Revenue regarding Ontario Seniors Public Transit Tax Credit [Distributed to Members of County Council December 1, 2017]

Christmas Card from Randy Hillier, M.P.P. [Distributed to Members of County Council December 8, 2017]

Environmental Commissioner of Ontario’s 2017 Environmental Protection Report [Distributed to Members of County Council December 15, 2017]

Merry Christmas from Ernie Hardeman, M.P.P. [Distributed to Members of County Council December 15, 2017]

Merry Christmas from the County of Hastings [Distributed to Members of County Council December 15, 2017]

Regular Meeting of Council Minutes December 20, 2017

Page 25 of 151 Minutes of Meeting held December 20, 2017

Page 16 of 20

AGENDA ITEM #a)

Merry Christmas from the Premier of Ontario [Distributed to Members of County Council December 15, 2017]

Happy Holidays from University Hospitals Kingston Foundation [Distributed to Members of County Council December 15, 2017]

From the Town of Prescott supporting the Ontario Safety League regarding preventable deaths on highways [Distributed to Members of County Council December 15, 2017]

Other Business a)

Appointment of Member of County Council to the Kingston Frontenac Public Library Board [See Communications g)]

Motion #: 209-17

Moved By: Seconded By:

Deputy Warden Doyle Councillor Smith

Be It Resolved That Council accept the Resignation of Councillor Ron Vandewal from the Kingston Frontenac Public Library Board; And Further That Councillor Natalie Nossal be appointed to the Kingston Frontenac Public Library Board remainder of this term of Council; And Further That By-law 2014-0051, being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees as amended be further amended to reflect this appointment. Carried Public Question Period  By-Laws – General By-laws and Confirmatory By-law Warden Higgins requested that By-law j) be voted on separately.

Regular Meeting of Council Minutes December 20, 2017

Page 26 of 151 Minutes of Meeting held December 20, 2017

Page 17 of 20

AGENDA ITEM #a)

First and Second Reading

Motion #: 210-17

Moved By: Seconded By:

Councillor Nossal Councillor Smith

Resolved That leave be given the mover to introduce by-laws a) through i) and k) that have been circulated to all Members of County Council and that by-laws a) through i) and k) be read a first and second time. Carried b)

Third Reading

Motion #: 211-17

Moved By: Seconded By:

Councillor Nossal Councillor Smith

Resolved That by-laws a) through i) and k) be read a third time, signed, sealed and finally passed. Carried a)

First and Second Reading – By-law j)

Motion #: 212-17

Moved By: Seconded By:

Councillor Nossal Councillor Smith

Resolved That leave be given the mover to introduce by-law j) that has been circulated to all members of Council; And That by-law j) be read a first and second time. CARRIED (6:3) (See Recorded Vote) A Recorded Vote was requested by Councillor Vandewal Yeas:

Councillor Dewey, Deputy Warden Doyle, Councillor Inglis, Councillor McDougall, Councillor Nossal, Councillor Smith (6)

Nays:

Warden Higgins, Councillor Vandewal (2 votes) (3)

Regular Meeting of Council Minutes December 20, 2017

Page 27 of 151 Minutes of Meeting held December 20, 2017

Page 18 of 20

AGENDA ITEM #a)

Third Reading – By-law j)

Motion #: 213-17

Moved By: Seconded By:

Councillor Nossal Councillor Smith

Resolved That by-law j) be read a third time, signed, sealed and finally passed. CARRIED (6:3) (See Recorded Vote) A Recorded Vote was requested by Councillor Vandewal Yeas:

Councillor Dewey, Deputy Warden Doyle, Councillor Inglis, Councillor McDougall, Councillor Nossal, Councillor Smith (6)

Nays:

Warden Higgins, Councillor Vandewal (2 votes) (3) By-Laws

To Appoint the Warden and the Deputy Warden (Proposed By-Law No. 2017-0042)

To Appoint a Municipal Auditor for 2018 - 2022 (Proposed By-Law No. 2017-0043)

To set tax ratios and tax rate reductions for 2018 (Proposed By-Law No. 2017-0044)

To Establish 2018 Tax Rates (Proposed By-Law No. 2017-0045)

To Distribute 2017 Federal Gas Tax to the Township (Proposed By-Law No. 2017-0046)

To Amend By-Law No. 2014-0051 (Addition and Appointment to the Kingston, Frontenac Public Library Board) (Proposed By-Law No. 2017-0047)

To Adopt an Emergency Management Program and Emergency Response Plan (Proposed By-Law No. 2017-0048)

To Adopt Ontario’s Incident Management System (Proposed By-Law No. 2017-0049)

Regular Meeting of Council Minutes December 20, 2017

Page 28 of 151 Minutes of Meeting held December 20, 2017

Page 19 of 20

AGENDA ITEM #a)

To Authorize the Warden and Clerk to Enter Into an Agreement with the Province of Ontario OMCC Funding (Proposed By-Law No. 2017-0050)

To Adopt the 2018 Budget (Proposed By-Law No. 2017-0051)

To Confirm All Actions and Proceedings of Council (Proposed By-Law No. 2017-0052) Adjournment

Motion #: 214-17

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

That the meeting hereby adjourn at 11:01 a.m. Carried

Ron Higgins, Warden

Regular Meeting of Council Minutes December 20, 2017

Page 29 of 151 Minutes of Meeting held December 20, 2017

Jannette Amini, Clerk

Page 20 of 20

of 151 Warden Higgins will Page provide30 County Council with a presentation on the No…

North Frontenac

Self Sustainability

Ron Higgins Mayor, North Frontenac Deputy Warden, Frontenac County

AGENDA ITEM #a)

One Small Town Implementation Plan

Background B

The Concept C

Stakeholder Engagement D

Projects

Conclusions

Next Steps

SLIDE| 2

AGENDA ITEM #a)

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Topics

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A Background Economic Development to date Financial Challenges Provincial Downloads  Wasted Effort My Focus  Self Sustainability

Value Add Effort  Build Our Community SLIDE| 3

AGENDA ITEM #a)

Contributionism  C&T North Frontenac

of 151 Warden Higgins will Page provide33 County Council with a presentation on the No…

B The Concept One Small Town Contributionism

Age diverse

One Small Town

Community Projects & Employment Opportunities

Free product for contributors

Infrastructure Support

SLIDE| 4

AGENDA ITEM #a)

Financial income from outside sales

of 151 Warden Higgins will Page provide34 County Council with a presentation on the No…

C Stakeholder Engagement Provincial Level ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

Ministry of Municipal Affairs and Housing Ministry of Energy Ministry of Agriculture, Food & Rural Affairs Ministry of Natural Resources and Forestry Progressive Conservative Party, Critic for Municipal Affairs and Housing Ontario Federation of Agriculture Independent Electrical Systems Operator Ontario Energy Board

▪ ▪

Canada Revenue Agency Standards Council of Canada SLIDE| 5

AGENDA ITEM #a)

Federal Level

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Sustainable Community

Resource Based Economy Contributionism Concept

Each resident donates 3 hours a week on a community project

Improves residents/business prosperity

In return resident get free goods and/or services

Increases municipal revenue

Once implemented it attracts new residents and/or businesses

SLIDE| 7

AGENDA ITEM #a)

Reduces municipal costs

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E Conclusions ▪ Confident of Success ▪ Already Started ▪ Support is worldwide ▪ Residents – Build the Community ▪ Economy will follow

▪ Social well being and prosperity ▪ North Frontenac’s One Small Town will be a

ADDRESSES NEEDS FOR OUR FUTURE GENERATIONS SLIDE| 8

AGENDA ITEM #a)

global first and a world leader ▪ We will be self sustainable ▪ This journey will be awesome

of 151 Warden Higgins will Page provide37 County Council with a presentation on the No…

F Next Steps Work at specific details with C&T North Frontenac Process and tools to track Contributionism Specifics for projects implementation

▪ ▪ ▪ ▪ ▪

▪ ▪ ▪

Project Plans (short and long term) Business Plans Investor Packages

Identify apps to support initiatives Finalize agreements related to the sustainability fund Conduct market analysis for food project AGENDA ITEM #a)

SLIDE| 9

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THANK YOU

AGENDA ITEM #a)

J a n u a r y, 2 0 1 8 Report 2018-01

Page 39 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

AGENDA ITEM #a)

Page 40 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Meeting Attendance •

Fairmount Strategic Plan Focus Group – November 30

•

Planning Advisory Committee Meeting – December 5

•

EOLC Strategy Review Meeting – December 7 – Kingston

•

EOWC Strategy Meeting – December 8 – Frontenac County

•

Website Site Map Focus Group Meeting – December 12

•

Community Development Advisory Committee Meeting – December 14

•

Seniors Housing Task Force Meeting – January 9 – North Frontenac

•

EOWC Wardens Inaugural Meeting – January 10-12 – Kingston

AGENDA ITEM #a)

Page 41 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Policy Updates •

Transition to Local Planning Appeal Tribunal (LPAT) The Ministry of Municipal Affairs posted the draft regulation under Bill 193, Building Better Communities and Conserving Watersheds Act, which addresses implementation. This is a 45-day consultation ending January 21, 2018. For more details see the EBR.

•

Opioid Support Minister of HLTC, Dr. Eric Hoskins, announced the Province will be adding more front-line harm-reduction workers, expanding the supply of naloxone to police and fire services, and creating new rapid access addiction clinics in every region of the province.

AGENDA ITEM #a)

Page 42 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Policy Updates Contd. •

•

AGENDA ITEM #a)

•

Bill 139, the Building Better Communities and Conserving Watersheds Act, has been ordered for Third Reading. The bill would introduce broad reforms to Ontario’s land use planning regime. Bill 148, the Fair Workplaces, Better Jobs Act, passed third reading and received Royal Assent. The bill will raise Ontario’s minimum wage to $15, mandate equal pay for part-time, temporary, casual and seasonal work, and extend personal emergency leave for all employees, amongst other measures. Bill 174, the Cannabis, Smoke-Free Ontario and Road Safety Statute Law Amendment Act, has passed second reading and is currently being considered by the Standing Committee on Justice Policy. The bill would enact the province’s plan for legalizing recreational cannabis. Bill 175, the Safer Ontario Act, is currently being debated for second reading. The bill would introduce a broad set of reforms to policing and community safety. Bill 177, the Stronger, Fairer Ontario Act, is currently being debated for second reading. Amongst other things Bill 177 would have a series of implications for municipalities that collect Provincial Offences Act fines.

Page 43 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Provincial Matters Ministry of Transportation has launched a new, five year, Community Transportation Grant Program, Municipal Stream. The Municipal Stream of the program invites municipalities across the province to deliver local and long distance inter-community transportation projects in underserved and unserved communities across the province. A total of up to $30 million over five years is available to municipalities, who can apply for grants through Grants Ontario.

AGENDA ITEM #a)

A new municipal asset management planning regulation took effect January 1, 2018, although no provisions take immediate effect. O. Reg. 588/17 sets out new, phased-in timelines and requirements for both mandatory strategic asset management policy and move to service level asset management plans for all municipal infrastructure assets by 2024.

Page 44 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Contd. The provincial government has made several funding announcements supported by Ontario’s Cap and Trade program in the past few weeks. Municipal governments, businesses and residents are eligible for these funds to reduce GHG emissions. Announcements of successful projects under the Ontario Municipal Greenhouse Gas Challenge Fund are expected in the New Year.

AGENDA ITEM #a)

Page 45 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Updates Contd. The Minister of Transportation announced the Green Commercial Vehicle Program with funding incentives to businesses and municipalities of up to 50 per cent of eligible vehicles. Purchases after September 1, 2017 are eligible. Applications will open in early 2018. Municipalities and municipal organizations are eligible. The Minister of Environment and Climate Change announced $377 million in funding to help Ontario residents, businesses and industry to reduce their carbon footprint through building upgrades. For more information, visit GreenON. Federal Matters

AGENDA ITEM #a)

The Smart Cities Challenge is a competition open to all municipalities, local or regional governments, and Indigenous communities across Canada. A smart cities approach aims to achieve positive outcomes for residents by leveraging the benefits of data and technology. Prize money will be awarded to winners to implement their proposal. Application deadline: April 24, 2018. The EOLC will be submitting a regional proposal.

Page 46 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

National Housing Strategy: A breakthrough for our communities 



Committing to replace expiring rent subsidies is a breakthrough. Households will no longer have to face punishing rent increases as social housing operating agreements wind down. Committing significant funds to social housing repairs is a breakthrough. This will stop people from losing their homes, and it will help to secure tomorrow’s housing supply. Committing to invest in new affordable housing is a breakthrough. More than 20 years after walking away from that job, the federal government is back at the table. Read more: FCM’s public statement on the National Housing Strategy

AGENDA ITEM #a)

Page 47 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AODA Compliance Reporting •

2017 was a reporting year for AODA compliance for businesses and nonprofit organizations with 20 or more employees, and designated publicsector organization.

•

The compliance report confirms that the organization has met its current accessibility requirements under the Accessibility for Ontarians with Disabilities Act (AODA).

•

The County of Frontenac submitted its report on December 8th and is in compliance.

AGENDA ITEM #a)

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Eligibility for Public Transit Services •

Ref Report 2017-133 and County Council Motion 159-17 from October 18, 2017

•

Letter received from George Robertson, Senior Rulings Officer regarding the review of Frontenac public transit services.

AGENDA ITEM #a)

AGM held in Kingston January 11-12, 2017. Verbal update to be provided. •

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EOWC UPDATE

AGENDA ITEM #a)

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EOLC UPDATE • • •

Working on a Regional Smart Cities submission. A grant request for funding under RED. A grant submission from the Ministry of MEDG to update the Regional Economic Development strategy.

AGENDA ITEM #a)

Meeting in Kingston January 11-12, 2017. Verbal update to be provided. •

Page 51 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

EORN UPDATE

AGENDA ITEM #a)

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SOCIAL MEDIA UPDATE

AGENDA ITEM #a)

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OMCC FUNDING ALLOCATION • •

•

AGENDA ITEM #a)

The Ontario Municipal Commuter Cycling program Two positive developments: Both the interest from municipalities and scope of cycling plans submitted have surpassed our expectations. Second, we have secured additional funding for the OMCC program to meet this increased demand, resulting in a total of $93 million available this fiscal year for the program. The OMCC allocation for Frontenac is $120,177.19. This funding can be used to cover up to 80% of the eligible costs of the projects on the list submitted with our application. The OMCC program provides only capital funding and does not provide funding for maintenance, operational costs or planning (other than development of cycling plans). Thank you to the Public Works Managers for their assistance with this project.

Page 54 of 151 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

FRONTENAC AMBASSADOR PROGRAM 118 Ambassadors in Network Hosted networking event at Holiday Country Manor, Nov 16 2018 Ambassador Priorities Build a shop #inFrontenac campaign Develop a Visitor Attraction Strategy to increase year round tourism Connect businesses to relevant resources Using success stories to grow our reputation Improve municipal / business communications

•

Shop and Celebrate #inFrontenac Throughout December we are supporting local businesses with a shop local holiday social media campaign, sharing posts from Ambassadors focusing on gift ideas, celebrating the season, and getting stocked up for holiday gatherings. We aim to share at least one post from every Ambassador who post during the month.

AGENDA ITEM #a)

• • •

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ECONOMIC DEVELOPMENT ACTIVITIES • •

• • • • •

AGENDA ITEM #a)

•

Hazelnut Grower Info Session with Kingston Economic Development Nov 1 Over 50 in attendance at County Offices Verona Trailhead Open House November 20 Over 100 in attendance at Verona Lions Hall Online survey received 275 responses Report with recommendations to CDAC in February Info will be posted online www.infrontenac.ca/VeronaTrailhead Meetings with two investors (1 successful) Strategic Planning with Regional Tourism Organizations Nov 10 – Great Waterway Dec 5-6 – Ontario’s Highlands Land O’Lakes Tourist Association Board Meetings (3) and Special Meeting of Membership Organization to close by end of 2017 Business Over Breakfast in Central Frontenac Nov 21 Frontenac Arch Biosphere Trails Event Dec 4 Over 30 in attendance at County Offices Local Dairy Tour with Feihe International & Kingston Economic Development on Dec 16 3 local dairy farms and a stop at Limestone Creamery

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UPCOMING ECONOMIC DEVELOPMENT ACTIVITIES OF NOTE • •

• • •

Doing Business in China Workshop w Kingston Economic Development, Jan 26 OMAFRA Dairy Goat Industry Info Session for Economic Developers, Jan 30 Frontenac CFDC Local Food Stakeholder Meeting, Verona Feb 2 EDCO Conference in Toronto Feb 5-7 Visits to Township Councils in February and March

AGENDA ITEM #a)

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Upcoming Meetings •

CAO Performance Appraisal Review Panel – January 17

•

ROMA with Warden Higgins – January 21-23 – Toronto

•

CDAC – February 8

•

Planning Advisory Committee – February 12

AGENDA ITEM #a)

Report 2018-006 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2018

Re:

Office of the Chief Administrative Officer – Planning Staff Resources

Recommendation Be It Resolved That the Council of the County of Frontenac authorize the addition of a Senior Planner position; And Further That the costs associated with the County Planning Departments three positions be apportioned based upon a three year rolling average of utilization based on local planning issues; And Further That the costs be phased in over a three year period; And Further That the phase in costs be taken from the County’s stabilization reserve for 2018; And Further That funding for subsequent years be determined by the next term of council; And Further That the CAO’s group draft an agreement to reflect this resolution; And Further That a copy of this resolution be forwarded to Township Councils for consideration no later than the end of February 2018. Background A 2017-18 work plan for the Director of Planning and Economic Development was approved by the Planning Advisory Committee (PAC) on April 10, 2017. The focus of the plan has largely been to ensure that high level planning documents, including Official Plans, Zoning By-laws and policy documents (e.g., private roads and communal services) are prepared and implemented. Subsequently, the 2018-2022 business plan was also reviewed by the PAC at their meeting held on September 11th, 2017, and discussion took place regarding workload

Page of 151 2018-006 Office of the Chief58 Administrative Officer Planning Staff Resou…

AGENDA ITEM #a)

and the need for staffing to maintain mandatory response times and provide the committee and Council with the proactive planning policy required to ensure growth reflects local priorities and good planning. The work plan for the department continues to fall behind and as a result, Report 2017140 was taken to the Planning Advisory Committee which included a draft report arising from the Committee’s review of the Planning Director’s work plan and the business plan at their September 11, 2017 meeting. The report was subsequently sent in draft format to the Central and North Frontenac Chief Administrative Officers (CAOs) for their review and input. Both CAOs indicated they could not support the recommendation in the report and reviewed their concerns with their Mayors. The report contained five options, with the staff recommendation being Option #4. The intent was to provide direction to staff to negotiate an agreement, finalize numbers and bring back a further report for Committee discussion. During that meeting, the following resolution was passed: That the CAO’s group bring forward a report to County Council in January on a funding model for an additional planner should the position be put in place. A copy of Report 2017-140 is attached for Council’s reference as Appendix A. Comment The CAO’s group have met on two occasions, those being December 7, 2017 and a conference call on January 10, 2018, with all CAOs present except Darlene Plumley (Frontenac Islands) for the January call. There is consensus that the current planning staff are unable to meet the demands of current workload and continue to fall behind and broad support for the quality of work of planning staff. While there is recognition that an entirely levy based system has merit for its simplicity and ease of administration, it is also understood that without full participation by South Frontenac Township that this option would drive costs up for South Frontenac ratepayers. The CAO’s group could support an additional planning position, with fees to the Townships utilizing the County Planning services based on a cost sharing model similar to Frontenac Municipal Information Systems (FMIS), but apportioned based upon local usage over a three year rolling average, with a three year phase in period. It is recommended that South Frontenac be a signatory to the agreement and they would be provided with the option to join at a future date with the same three-year phase of costs. Each municipality would be responsible for providing adequate desk space in their administration office. Should County Council approve the recommendation, the motion and report would be circulated to member municipalities for their consideration.

Information Report to Council Office of the Chief Administrative Officer – Planning Staff Resources January 17, 2018

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Page 2 of 4

AGENDA ITEM #a)

Should Council not support an additional planner position, it would be staff’s recommendation that the County provide the Townships with six months’ notice that it will be terminating its existing agreements and no longer providing planning services to the Townships. Should the staff recommendation be adopted, County staff will be available to support township staff in presentations to each Council. Sustainability Implications A cooperative approach to providing planning services is supported by the KPMG Service Delivery report. Sharing of services will result in reduced costs for the participants, provide service redundancy and allow municipalities to benefit from work completed in other jurisdictions (e.g., shoreline policies). This type of approach is both cost effective and an efficient service delivery model. The continued work of County planning staff with three of the four Townships also has significant qualitative benefits to the region as all local planning work is closely tied to the economic development plans being advanced in the same department. It ensures that new planning policies and regulations are aligned with the regional economic development vision. This model is a competitive advantage for Frontenac in relation to other Eastern Ontario Counties that do not have planning and economic development teams working in unison. Financial Implications The financial analysis is based upon the following assumptions: 

Leadership of planning function by the Director of Planning and Economic Development with responsibility for policy development/leadership, coordination with economic development and Ontario Municipal Board files.



The creation of a Senior Planner position responsible for the most complex planning files, some project management and oversight of local planning applications.



The Junior Planner position being amended to report to the Senior Planner and providing application processing for most local minor variances and zoning by-law amendments.



The newly hired planner would be hired as a three year contract.



There would be no impact on township planning support staff levels in the townships.



Total costs for the planning function would be based upon 85% of the Director of Planning & Economic Development’s wages and 100% of the wages of the two planners + payroll costs, travel and I.T. costs. This total would be divided based upon the rolling three year average of time tracked to each municipality for local planning and County work. Based upon detailed tracking of the work performed over the previous three years, the allocation is currently:

Information Report to Council Office of the Chief Administrative Officer – Planning Staff Resources January 17, 2018

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AGENDA ITEM #a)

o County

59%

o Frontenac Islands

10%

o South Frontenac

o Central Frontenac

17.5%

o North Frontenac

13.5%

Assuming the above and start date of June 1/18, the phase in would result in net new increases as follows:

Total New Cost

2018

FI Contribution SF Contribution CF Contribution NF Contribution Total

$ Paid to County $ 805 $ $ 2,805 $ 2,279 $ 5,890

$ $ $ $ $

2019

2020

2021

2022

2023

Est. Net New Costs to Township (based upon 2016 pmt) 9,083 $ 10,996 $ 23,269 $ 36,029 $ 36,766 $ 37,517 $ $ $ $ $ 14,499 $ 17,847 $ 39,326 $ 61,655 $ 62,944 $ 64,259 11,070 $ 13,653 $ 30,222 $ 47,447 $ 48,442 $ 49,456 34,651 $ 42,496 $ 92,817 $ 145,132 $ 148,152 $ 151,233

The cost of the phase across the three year phase is estimated at approximately $227k, with 2018 being $81k. It is recommended that the year one costs of the phase be taken from the sustainability reserve, and that the 2019 Council make a funding determination with respect to the balance (i.e., reserve or levy). Similar to the I.T. shared services agreement, municipalities will have a termination option. Finally, the agreement will anticipate that planning fees will be reviewed early in the process to ensure that fees collected at the local and County level are fair, market competitive and not an impediment to growth. Fee setting will remain a local decision. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Wayne Orr, Township of South Frontenac Cheryl Robson, Township of North Frontenac Cathy McMunn, Township of Central Frontenac Darlene Plumley, Township of Frontenac Islands

Information Report to Council Office of the Chief Administrative Officer – Planning Staff Resources January 17, 2018

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Page 4 of 4

AGENDA ITEM #b)

Report 2018-001 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

January 17, 2018

Re:

Corporate Services – 2018 User Fees and Charges By-law

Recommendation: Resolved That County Council receive the Corporate Services – 2018 User Fees and Charges for Services By-law report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F in their entirety and replacing them with Schedules A through F attached to this report. Background Subsections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets. Subsection 394 (1) outlines restrictions on the imposition of user fees or charges.

622018 of 151 2018-001 Corporate Page Services User Fees and Charges By-law

AGENDA ITEM #b)

Comment The County currently imposes fees in five main areas: Administration:

Fees are charged for photocopying, faxing, document research and provision of GIS documents. No change is proposed to the current fees; however fees charged with respect to requests made under the Municipal Freedom of Information and Protection of Privacy Act are found in Ontario Regulation 460/823 and are identified as a separate fee. (Schedule A) The County will also require a Facility fee for use of the Bud Clayton Memorial Room, the Frontenac Room and the Fairmount Auditorium. (Schedule B)

Land Use Planning: The Tariff of Fees for land use planning applications. At the September 17, 2014 Council Meeting, Council adopted a County Land Use Policy in response to citizen land use requests on County owned property. Fees for certain types of land use were added to the Fees and Fares by-law noted below as Schedule F. These fees were for the application and inspection process which were based upon 4 to 8 hours for pre and post inspection and administration by County staff. These types of land use agreements are required to be registered with the Land Registry Office which is done by the County solicitor. Schedule F has been amended to note that this cost is to be borne by the requester. Fairmount Home:

Charges are applied for catering activities. The County also provides telephone, satellite television service and Wi-Fi to the residents of Fairmount Home. (Schedule D)

Frontenac Paramedic Services are requested occasionally to provide services at community events. The rate for cost recovery on these services has been reviewed and changes are recommended to Schedule E as outlined in Appendix A based on changes in wage rates and the increased cost of vehicles and equipment. Frontenac-Howe Islander Ferry: The rates are set annually prior to year-end for the next calendar year by separate County By-law (2018 rates are set in Bylaw No. 2017-0037) and are not included in this report. Changes made in 2018 are highlighted in Schedule A. Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities. Recommend Report -Corporate Services – 2018 User Fees and Charges for Services By-law January 17, 2018

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AGENDA ITEM #b)

Financial Implications The user fees and charges for services rates have been reflected in the 2018 Budget to the extent these could be estimated. All fees, other than for exempt services, are subject to the applicable taxes. Organizations, Departments and Individuals Consulted and/or Affected Paul Charbonneau, Director of Emergency and Transportation Services Lisa Hirvi, Administrator of Fairmount Home Joe Gallivan, Director of Planning and Economic Development David Millard, Manager of Information Services

Recommend Report -Corporate Services – 2018 User Fees and Charges for Services By-law January 17, 2018

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AGENDA ITEM #b)

Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

Document Searches (pursuant to MFIPPA)1 per hour

$30.00

Geographic Information System (GIS) And Map-Related Products Digital True Colour Ortho-Photography for 2008 and 2014 (1km x 1km tiles - MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products County of Frontenac Street Atlas (printed and bound)

$50.00 per copy

Individual Township Street Atlas (printed and bound)

$15.00 per copy

Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 Custom Map Products Hourly Rate (includes mapping/ analysis/ consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $50.00 Note:

These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act

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Schedule B Fees for Facility Rentals

Recommend Report -Corporate Services – 2018 User Fees and Charges for Services By-law January 17, 2018

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AGENDA ITEM #b)

Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday) The Bud Clayton Memorial Frontenac Room Kingston Frontenac Rotary Room Auditorium County Use (includes member Townships)  No Charge Including Fairmount (Must have staff sponsor or  No Charge  No Charge Home sponsored residents/family assigned designate who will be events present for the meeting and will be responsible for clean-up/close down procedures)  50% Deposit Required (Non  50% Deposit Required (Non  50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 County Affiliate or Not For within 48 hours) within 48 hours) hours) Profit  $30/half day (4 hours)  $60/half day (4 hours)  $120/half day (4 hours) (Must have affiliate/association sponsor who will be present for  $50/day (8 hours)  $100/day (8 hours)  $200/day (8 hours) the meeting and will be  After hours charge ($40/hr.)  After hours charge ($40/hr.)  After hours charge ($40/hr.) responsible for clean-up/close  Stand-by Tech Support  Stand-by Tech Support  Stand-by Tech Support charge is down procedures) charge is ($40/hr.) charge is ($40/hr.) ($40/hr.)  Damage Deposit ($250)  Damage Deposit ($250)  Damage Deposit ($250)  50% Deposit Required (Non  50% Deposit Required (Non  50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 within 48 hours) within 48 hours) hours)  Proof of insurance required  Proof of insurance required  Proof of insurance required  $45/half day (4 hours)  $$90/half day (4 hours)  $150/half day (4 hours) For Profit Company  $75/day (8 hours)  $150/day (8 hours)  $250/day (8 hours)  After hours charge ($40/hr)  After hours charge ($40/hr)  After hours charge ($40/hr)  Stand-by Tech Support  Stand-by Tech Support  Stand-by Tech Support charge is charge is ($40/hr.) charge is ($40/hr) ($40/hr)  Damage Deposit ($250)  Damage Deposit ($250)  Damage Deposit ($250) Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.

AGENDA ITEM #b)

Schedule C Tariff of Fees for Land Use Planning

Subdivisions/Condominiums Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,000

21 to 50 developable lots/blocks/units

$4,500

More than 50 developable lots/blocks/units

$6,000

Refund Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation Major Plan Revision (re-circulation) Minor Revision

$1,250 $500

For minor revisions to the draft plan and/or draft conditions, which do not require major re-circulation Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval Final Plans for Registration

$500 $600

Condominiums Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.

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AGENDA ITEM #b)

Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment

$1,000

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development

$87.00/hour

Community Planner

$50.00/hour

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Page 7 of 11

AGENDA ITEM #b)

Schedule D Fees for Services for Fairmount Home 4. Other Charges Satellite Television for Residents Telephone for Residents

$5.00/month $7.00/month plus long distance charges

WiFi for Residents

$12.00/month $5.00 one-time set up fee

External Catering See attached External Catering Form

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AGENDA ITEM #b)

CATERING ORDER FORM County of Frontenac

Name of event: Time of Delivery

Date of event: Requested by:

Telephone: Department:

Location

Number of staff Cost Centre

Number of residents

Number of invitees

External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages

Servings Unit Cost

Coffee, smallServes pot 8 $ 8.00 $ Percolator/Urn 30-40 35.00 Thermal container, lrg 70.00 Coffee, decaffeinated 0.65 Tea bag and hot water 1.00 Juice, bottle 1.85 Pop, can 1.00 Punch bowl, 35-40 small 8.00 Punch bowl, large 50 12.00 Bottled water, 330 ML 1.50 Milk, 250 ML 2% 1.00 Subtotal Beverages $ Bakeshop Muffins 1.20 Baked cookies 0.60 Croissants 1.00 Squares, 2 Each 0.80 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Pie, fruit Serves 8 12.00 Pie, cream………. Serves 8 10.00 Subtotal Bakeshop Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 0.5

** Indicate special requirements

ITEMS REQUESTED Servings Unit Cost Buffet Trays Caesar, Garden, Greek 0 Salad, small 10 Salad, medium 15 Salad, large 25 Cheese, fruit and crackers, sm 30 Cheese, fruit and crackers, med 52 Cheese, fruit and crackers, lrg 70 Fruit tray, small 15 Fruit tray, medium 30 Fruit tray, large 45 sandwiches, tea cut, each 2.95 sandwiches, gourmet, each 3.25 0 Subtotal Buffet Trays 0 Paper Products* 0 Paper Products*

0 0 0 0 0 0 0 0 0 0 0 0 0

0 Plates, small, 6”

0.10

0 Plates, large, 9”

0.05

0 Knives

0.03

0 Forks

0.03

0 Spoons

0.03

0 Napkins

Styrofoam cups

0.02

Straws

0.02

0 0

Subtotal Paper Products

Combined subtotals………………………………………… Applicable Labour 23.93 0 Goods and Services Tax 8% Provincial Sales Tax

GRAND TOTAL…………………………………………….…

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AGENDA ITEM #b)

Schedule E Fees for Services for Frontenac Paramedic Services Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$760.00

Additional Charges: For each hour or portion thereof

$190.00

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report

$35.00

Physical Fitness Test Per Test

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$155.00

Page 10 of 11

AGENDA ITEM #b)

Schedule F Fees for Citizen Land Use on County Owned Property Certificate of Permission Application and Inspection Fee ……………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation Application and Inspection Fee ……………………………………………………………………………. $250* for the duration of the agreement …………………………………………………………………. + $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Right of Way (RoW) Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Sale Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.

Plus related disbursements.

Recommend Report -Corporate Services – 2017 User Fees and Charges for Services By-law January 18, 2017

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AGENDA ITEM #c)

Report 2018-002 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Director of Corporate Services/Treasurer

Date of meeting:

January 18, 2018

Re:

Corporate Services – 2018 Vendor of Record (VOR) List

Recommendation: Resolved That County Council receive this Corporate Services – Finance - 2018 Vendor of Record List report; And Further That Council approve the 2018 Vendor of Record List attached as Appendix A. Background The County of Frontenac’s Procurement Policy, dated March 20, 2013, section 5.14 states: Authorized Person(s) may select the VOR process of procurement if the Vendors are included on a Vendor of Record list. Generally, there shall be a documented detailed working relationship with the Vendor who will be providing the Goods or Services needed by the County without the County absorbing the administrative costs of seeking several quotes. The VOR process may be used either directly to Procure Goods and or Services (i.e. without further competition) or it may be used as the basis for a Bid Request. Every three years vendors will be provided with the opportunity to be included on the Vendor of Record list through an open solicitation of expressions of interest. Current Vendors and new submissions will be reviewed using the standard evaluation process available for the specific good or service to which the vendor relates. A vendor who is the successful bidder in a competitive process for the County and who provides the contracted service consistent with the requirements of the

73–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

AGENDA ITEM #c)

contract in a manner satisfactory to the Authorized Person will be added to the Vendor of Record list. The VOR list shall be reviewed at least once per fiscal year by County Council and staff to ensure the County continues to receive Goods and Services at the best possible value. However, any VOR vendor can be removed from the list at any time on recommendation to Council by the Authorized person. Comment Staff have reviewed the list and made amendments as required. The current Vendor of Record list is attached to this report for Council’s review. Staff will be advertising the open solicitation of expressions of interest in 2018. Sustainability Implications Regular review of the Vendor of Record list ensures that the County ensures a transparent process that provides quality products and services at a reasonable cost. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected County Senior Leadership Team County Management Team

Corporate Services – Finance – 2018 Vendor of Record List January 18, 2018

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AGENDA ITEM #c) 2017 Vendor of Record

Vendor Class ID

Vendor ID Vendor Name 1557145 KEN’S VACUUM PUMPING KENS0002 FPS LTD. 4OFF0001 4 OFFICE AUTOMATION LIMITED COUNTY ETR00001 407 ETR COUNTY 4IMP0001 4IMPRINT COUNTY 8020 INFO INC. INFO0002 COUNTY APAR0001 A PARTY CENTRE FAIRMOUNT AAAS0001 A&A ASPHALT FAIRMOUNT AABE0002 A&A BEAUTY SUPPLIES FAIRMOUNT A. QUALITY PAINTING AND AQUA0002 HANDYMAN COUNTY A1LO0001 A-1 LOCKSMITHS FAIRMOUNT AABEN WINDOWS AND DOORS AABE0001 LTD. FAIRMOUNT ACCA0001 ACCARA INC. DEFAULT ACCE0002 ACCESSIBILITY EXPERTS LTD. FPS ACCL0001 ACCLAIM ABILITY MANAGEMENT COUNTY ACKL0001 ACKLANDS GRAINGER INC. FPS ACME0001 ACME SPORTS & PROMOTIONS FPS ACTI0003 ACTIVE HEALTH SERVICES LTD. FAIRMOUNT ACTI0005 ACTIVE ORTHOPEDIC SOLUTIONS FAIRMOUNT ACTI0004 ACTIVITY PRO FAIRMOUNT ADAM C IMAGES ADAM0004 COUNTY ADAM0003 ADAMS, REBECCA (Entertainer) FAIRMOUNT ADVA0004 ADVANCED PATIENT N.E.T. FAIRMOUNT ADVA0003 ADVANTAGE ONTARIO FAIRMOUNT AFTE0001 AFTER THE NEWS COUNTY AGC FLAT GLASS NORTH AMERICA AGCF0001 LTD COUNTY AIRL0001 AIR LIQUIDE CANADA INC. FPS AIRD0001 AIRD & BERLIS LLP COUNTY AIRR0001 AIR-RESP MEDICAL INC. FPS AIRT0002 AIRTRON CANADA FAIRMOUNT ALEX MCCOY PLUMBING AND ALEX0001 FAIRMOUNT HEATING ALLA0001 ALLAN & PARTNERS LLP COUNTY PROFESSIONAL CORPORATION ALLA0001 COUNTY ALLA0003 ALLAN GRAPHICS COUNTY ALLI0002 ALLIED MEDICAL FPS Page 1 of 27

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Years Associated with County of Last Cheque Date Frontenac 2016-12-23 2016-12-23 2016-11-01 2017-06-21 2013-12-31 2017-12-18 2012-06-29 2016-10-18

10+ 5 7 6 10+ 5 10 8

2013-12-12 2017-07-25

5 6

2017-12-04 2017-05-08 2015-06-08 2017-10-16 2016-12-19 2015-02-23 2016-12-30 2016-11-28 2017-01-23 2017-03-22 2016-07-22 2013-07-23 2017-09-26 2015-08-21

10 5 6 5 10+ 4 5 2 3 1 2 10+ 1 3

2017-02-06 2016-12-23 2015-11-26 2017-05-08 2014-09-09

10+ 9 3 10 4

2016-12-30 2017-05-29 2013-06-24 2017-07-04 2017-11-06

10+ 3 5 5 10+

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name AMBASSADOR CONFERENCE AMBA0001 RESORT AMBE0002 AMBERGER, HERMAN (Entertainer) AMER0001 AMERESCO AMEY0001 AMEY’S GREENWOOD TAXI AMG MEDICAL AMHE0002 AMHERST DRIVEWAY SEALING AMHERST ROOFING & AMHE0001 SHEETMETAL LTD. ANDE0002 ANDERSON EQUIPMENT SALES ANGL0001 ANGLIN GROUP LTD. ANYT0001 ANYTHING ELECTRIC APTEAN (DIAMOND MUNICIPAL DIAM0002 SOLUTIONS) AQUALIBRIUM WATER MAGN0001 TECHNOLOGIES LTD ARAWN THERRIEN MEDICIINE ARAW0001 PROFESSIONAL CORPORATION ARCH0001 ARCHER PUMPS LTD ARGU0001 ARGUE CONSTRUCTION LTD. ARJO0001 ARJO CANADA INC. ARTO0001 ART OF THERAPY ATTE0001 ATTENTION GETTERS AUDI0001 AUDIO CINE FILMS INC. AUSTCO MARKETING & SERVICE AUST0002 (CANADA) LTD.

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

COUNTY FAIRMOUNT COUNTY FAIRMOUNT FPS FAIRMOUNT

2012-11-30 2015-10-02 2017-12-04 2017-12-22 2014-07-04

6 3 1 2 1 4

COUNTY FAIRMOUNT COUNTY FAIRMOUNT

2013-12-02 2013-02-12 2013-10-28 2014-08-18

5 5 6 5

COUNTY

2016-07-18

FAIRMOUNT

2014-01-20

FPS FAIRMOUNT FPS FAIRMOUNT FAIRMOUNT FAIRMOUNT COUNTY

2017-06-28 2017-01-20 2015-10-05 2017-11-20 2016-07-04 2016-12-12 2015-08-21

3 10+ 5 9 2 10+ 3

DEFAULT

2017-10-02

BABC0003 BABCOOK, TOM (K&P Weed Spray)

COUNTY

2016-12-22

BACK0002 BACK FORTY ARTISAN CHEESE BAGOT LEATHER GOODS BAGO0002 LUGGAGE PLUS BARD0002 BARDON SUPPLIES LTD BARR0005 BARRY PROPERTY MANAGEMENT BARR0006 BARRY YUEN TRIO BATT0003 BATTAM, STARK BAYR0001 BAYRIDGE PRINTER PRO BAYV0001 BAYVIEW AUTO SALES BDI A DIVISION OF BELL MOBILITY BDIA0001 INC.

DEFAULT

2017-10-24

2 1

FPS FAIRMOUNT FPS FAIRMOUNT FPS COUNTY COUNTY

2017-07-25 2016-11-28 2017-02-28 2017-12-05 2017-02-01 2017-12-18 2016-07-11

1 10 1 1 6 7 2

COUNTY

2017-12-04

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10+

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name BEAU0002 BEAUDETTE, EILEEN (Entertainer) BEEH0001 BEEHLER BROS. ELECTRICAL BELL0001 BELL CANADA BELL0002 BELL MOBILITY BELL0003 BELL MOBILITY RADIO DIVISION BENC0001 BENCZE, MARIE BENS0002 BENSON COMMERCIAL TIRE BENS0001 BENSON TRUCK & TRAILER BERRN CONSULTING BERR0001 LTD/AED4LIFE.CA BEST WESTERN FIRESIDE INN BEWH0001 BEWHERE INC. BACK0001 BFD BACKYARD FENCE & DECK BGMM0001 BGM METALWORKS VISA BIDIBIDI BIOP0001 BIO PED FOOT CARE CENTRE BLIN0001 BLINDS BY AGNES BLUE0001 BLUE CROSS BMCS0001 BMC SOFTWARE CANADA INC. BMDO0001 BMDODO STRATEGIC DESIGN BOYD0001 BOYD ELECTRIC BRAD0001 BRAD’S AUTO GLASS & CANVAS BRAF0001 BRAFASCO

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac 3 FAIRMOUNT 2016-03-29 10 FAIRMOUNT 2016-12-19 COUNTY 2017-11-17 10+ COUNTY 2017-10-26 10+ COUNTY 2017-04-25 2 DEFAULT 2017-09-11 1 FPS 2017-12-18 10 FPS 2017-12-18 10 COUNTY COUNTY COUNTY COUNTY FAIRMOUNT FPS FAIRMOUNT FAIRMOUNT COUNTY COUNTY COUNTY FAIRMOUNT FPS FAIRMOUNT

2017-07-25

2014-03-07 2017-08-22 2017-02-06 2017-02-01 2017-08-14 2016-10-17 2016-06-27 2015-05-11

1 1 1 2 10+ 2 10 2 9 10+ 7 10+ 6 9

BRIA0001 BRIAN’S PAINTING & DECORATING FPS BROU0001 BROUGH SHEET METAL CO. LTD. FAIRMOUNT BROW0003BROWN’S FINE FOOD FAIRMOUNT BUBB0001 BUBBLES CLEANING SERVICES FAIRMOUNT BUTT0001 BUTTERWORTHS FAIRMOUNT C.P. WILMS CONSULTING CPWI0001 COUNTY C/S CONSTRUCTION SPECIALTIES CONS0001 CO. FAIRMOUNT CABA0001 CABAM FAIRMOUNT CACH0001 CACHELAN FPS CADUCEON ENVIRONMENTAL CADU0001 FAIRMOUNT LABORATORIES CALD0002 CALDERWOOD AUTOMATION INC. FAIRMOUNT CALDWELL & MOORE BARRISTERS CALD0001 COUNTY & SOLICITORS

2013-03-07 2013-01-29 2016-11-21 2016-07-27 2015-03-13 2017-06-06

9 5 8 10+ 10+ 3

2017-10-23 2013-06-12 2017-08-04

9 5 1

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2017-06-21 2016-11-28 2017-03-27

2016-12-19 2017-11-13 2015-09-15

6 1 3

AGENDA ITEM #c) 2017 Vendor of Record

Vendor Class ID

Vendor ID Vendor Name CALLIGARIS SATELLITE CALL0001 ELECTRONICS COUNTY CAME0001 CAMERA KINGSTON LIMITED FAIRMOUNT CAMERON & ASSOCIATES CAME0002 COUNTY INSURANCE CONSULTANTS CAMP0002 CAMPBELL’S SEPTIC SERVICE COUNTY CANA0048 CANADA MUNICIPAL JOBS INC. COUNTY CANA0016 CANADIAN BEARINGS LTD FAIRMOUNT CANADIAN CLEANING SERVICES & CANA0020 FPS SALES CANADIAN LINEN AND UNIFORM CANA0041 FPS SERVICE CANA0005 CANADIAN PARAMEDICINE FPS CANADIAN SAFETY EQUIPMENT CANA0047 INC. FPS CANA0034 CANADIAN SMALL ENGINES FAIRMOUNT CANA0008 CANADIAN TIRE - Ed Derbyshire FPS CANA0009 CANADIAN TIRE - Princess & Bath FAIRMOUNT CANA0050 CANADIAN TODS LTD. COUNTY CANPAR TRANSPORT L.P. CANP0001 COUNTY CAPI0002 CAPITAL MOVERS & STORAGE COUNTY FUTU0001 CARDINAL HEALTH FAIRMOUNT CARD0002 CARDS BAKERY FAIRMOUNT CARE0002 CARE STREAM MEDICAL LTD. FPS CARL0001 CARLETON UNIFORMS INC. FPS CARS0001 CARSWELL COUNTY CASE0001 CASEMENT, JOYCE (Caterer) COUNTY MEDA0001 CASTLE & COOPER INC. FAIRMOUNT CATARAQUI REGION CATA0002 CONSERVATION AUTHORITY COUNTY CDWC0001CDW CANADA COUNTY CELE0001 CELEBRATE WITH A CAKE DEFAULT CENTENNIAL ENGRAVERS AND CENT0004 TROPHIES LTD COUNTY CENTRE FOR STUDIES IN AGING & CENT0008 HEALTH: AGING RESEARCH FAIRMOUNT CENT0011 CENTRIC HEALTH CORPORATION FAIRMOUNT CENTURY MANUFACTURING CENT0007 CORPORATION FPS Page 4 of 27

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Years Associated with County of Last Cheque Date Frontenac 2017-07-31 2017-08-04 2016-12-22 2016-11-01 2016-10-31 2017-12-04 2016-12-23 2016-12-23

10 8 2 6 3 7 5

2016-02-25

7 7

2017-06-26 2015-10-19 2017-12-22 2016-12-19 2017-09-11 2014-07-04 2012-12-18 2017-11-27 2013-05-16 2017-05-08 2016-12-30 2014-08-18 2016-03-15 2017-12-11

4 6 10 10+ 1 7 6 9 5 6 6 9 6 5

2015-12-31 2016-12-30 2013-06-24 2016-05-30

9 6 5 6

2013-05-16 2016-01-11

5 5

2013-06-12

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name CHAT0001 CHATTERTON, LANDON CHEC0001 CHECKERS FUN FACTORY INC. CHIC0003 CHICO AND THE MACHINE CHOQ0001 CHOQUETTE CKS CHRI0002 CHRISTIE WALTHER

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac FAIRMOUNT 2017-02-28 1 3 COUNTY 2015-08-21 3 COUNTY 2015-11-26 6 FAIRMOUNT 2016-12-30 10 FPS 2015-12-30

CHRISTINE SCHMIDT ARBITRATOR COUNTY CINT0001 CINTAS DOCUMENT MANAGEMENT FPS CIRC0001 CIRCLE SQUARE RANCH COUNTY CITR0001 CITIRIX SYSTEMS INC. COUNTY CLAY0001 CLAYTON FLOORING INC. FAIRMOUNT CLEA0001 CLEANING SOLUTIONS 2000 FAIRMOUNT CLEA0002 CLEARWATER FAIRMOUNT COLL0001 COLLINS FPS COMF0001 COMFORTEK SEATING INC. FAIRMOUNT COMM0006 COMMERCIAL PRINTERS FPS COMMISSIONAIRES SECURITY COMM0010 COUNTY SOLUTIONS COMM0007COMMUNICATION CONNECTIONS FAIRMOUNT COMMUNITY FOUNDATION FOR COMM0008 KINGSTON & AREA COUNTY COMM0011 COMMUNITY INGENUITY COUNTY COMM0009COMMUNITY SCHOOLS ALLIANCE COUNTY CONC0001 CONCEPTS DU SABLIER FAIRMOUNT CONFLICT MANAGEMENT CONF0001 ASSOCIATES FPS CONSTANT CONTACT COUNTY VISA CONS0002 CONSTRUCT IT LTD. FPS CORE0001 COREY, REG (Entertainer) FAIRMOUNT CORN0001 CORNERSTONE MEDICAL FAIRMOUNT COTA0002 COTA’S MOBILE CATERING COUNTY COUNCIL ON AGING/SENIORS COUN0017 CENTRE COUNTY COUT0001 COUTINHO, BRENDAN FAIRMOUNT COURTYARD BY MARRIOTT COUNTY COVE0001 COVERTITE KINGSTON LTD. COUNTY CRAI0001 CRAIN’S CONSTRUCTION LIMITED COUNTY CREA0002 CREATIVE ART COMPANY FAIRMOUNT Page 5 of 27

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1 2014-04-28 2014-10-27 2012-03-14 2017-09-25 2015-06-29 2013-09-23 2017-12-18 2017-03-10 2012-02-14 2015-10-22

6 4 7 9 6 5 9 1 6

2015-03-10

3 3

2017-05-26 2017-03-29 2015-07-14 2012-02-14

1 2 3 7

2014-03-03

5 6 7 3 5 2

2017-08-14 2016-09-06 2016-11-28 2016-12-22 2013-10-10 2017-10-31 2014-03-28 2017-12-18 2017-09-11

4 1 1 10 6 2

AGENDA ITEM #c) 2017 Vendor of Record Years Associated with County of Vendor Last Cheque Class ID Date Frontenac Vendor ID Vendor Name CREA0001 CREATIVE GFTS & BASKETS FAIRMOUNT 2013-07-23 6 CRES0001 CRESTLINE COACH LTD. FPS 2017-05-29 10+ CRIM0001 CRIMSON RIVER (Entertainer) DEFAULT 2017-10-25 3 CRIN0002 CRINTEC LTD. FPS 2017-10-16 9 CROW0001CROWN COLLISION SERVICE LTD. FPS 2017-09-18 9 8 CULL0002 CULLIGAN WATER CONDITIONING FPS 2016-12-30 CUNNINGHAM, SWAN, CARTY- IN CUNN0003 TRUST COUNTY 2017-12-14 10+ CURB0001 CURBEX MEDIA COUNTY 2017-12-18 1 DA COSTA MILLWORK & DACO0002 CARPENTRY SHOP FPS 2014-10-20 7 DALTCO ELECTRIC AND SUPPLY DALT0001 LTD FAIRMOUNT 2017-10-23 10 7 DAVI0003 DAVID STONE & ASSOCIATES FPS 2015-06-05 6 DBAE0001 DBA ENGINEERING LTD COUNTY 2012-05-24 DELA0001 DE LAGE LANDEN FPS 2013-02-25 7 DEAN0003 DEANSIGNS COUNTY 2017-06-20 1 DELTA KINGSTON WATERFRONT DELT0003 HOTEL COUNTY 2017-11-28 3 DELT0002 DELTA PARTNERS INC. COUNTY 2013-01-29 6 DELT0001 DELTA PRINTING LTD. COUNTY 2013-03-18 7 DEMENTIABILITY ENTERPRISES DEME0002 INC. FAIRMOUNT 2017-05-01 5 DESE0001 DESERT LAKE GARDENS COUNTY 2017-12-18 5 DIGN0001 DIG ‘N DIRT LTD FAIRMOUNT 2012-08-08 5 DIGIGRAPHICS a div of DELTA DIGI0001 PRINTING FAIRMOUNT 2017-12-18 9 5 DIGI0004 DIGITAL BOUNDARY GROUP FPS 2013-09-06 3 DIGI0005 DIGITAL MEDIA GROUP COUNTY 2015-11-26 DIGI0003 DIGITAL OFFICE SYSTEMS All Departments 2017-11-20 6 6 DILL0001 DILLON CONSULTING COUNTY 2013-05-27 DISC0003 DISCOUNT AUTO GLASS FPS 2017-10-31 6 DISCOUNT CAR AND TRUCK 2016-12-19 6 DISC0002 RENTALS COUNTY DONG0001 DON GRANT CONSULTING INC. COUNTY 2013-10-24 5 DONALD GORDON CONFERENCE DONA0001 COUNTY 2015-09-15 CENTRE 6 DONN0001 DONNELLY, NEIL, QMED DEFAULT 2014-10-06 4

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AGENDA ITEM #c) 2017 Vendor of Record Years Associated with County of Vendor Last Cheque Class ID Date Frontenac FPS 2014-12-12 9 COUNTY 2014-03-28 6 FAIRMOUNT 2017-08-22 3

Vendor ID Vendor Name DOOR0001 DOOR DOCTOR DOOR0002 DOORNEKAMP CONTRACTORS BARN0001 DOUG BARNES (Entertainer) DOUG’S ANTENNA SALES & DOUG0001 SERVICE FPS DOWN0003DOWN UNDER IRRIGATION FAIRMOUNT DR. KRIS BOKSMAN & DRKR0001 FPS ASSOCIATES DRAPEAU AUTOMATIC SPRINKLER DRAP0001 FAIRMOUNT CORP. DRAP0002 DRAPER DOORS FPS VISA DRONES PLUS COUNTY DUCT0001 DUCTWORX COUNTY ICIP0001 DULUX PAINTS FAIRMOUNT ESOL0001 E SOLUTIONS GROUP COUNTY ERTR0001 E.R.TROUGHT DESIGN FPS E.S.FOX LIMITED ESFO0002 FAIRMOUNT EASTERN COWBOY HORSEBACK EAST0004 COUNTY ADVENTURES EASTERN ONTARIO REGIONAL EAST0006 NETWORK COUNTY EASTERN ONTARIO TRAILS EAST0005 ALLIANCE COUNTY ECOLAB ECOL0001 FAIRMOUNT ECONOMIC DEVELOPERS ECON0002 COUNTY ASSOCIATION OF CANADA ELBOW LAKE ENVIRONMENTAL ELBO0001 COUNTY EDUCATION CENTRE, QUBS ELGI0001 ELGINBURG PUBLIC SCHOOL FAIRMOUNT EMC YOUR COMMUNITY RECO0001 COUNTY NEWSPAPER EMMONS & MITCHELL EMMO0001 COUNTY CONSTRUCTION LTD. ENDO0001 END OF THE ROLL COUNTY ENVIRO PLUS DUCT CLEANING ENVI0003 FAIRMOUNT LTD. ENVI0001 ENVIRO-GUARD FPS ENVIRONMENTALL CONTRACTING ENVI0004 SERVICES DEFAULT Page 7 of 27

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2014-07-04 2016-08-23 2015-10-22 2015-07-27 2016-11-21 2016-12-12 2015-04-29 2017-12-22 2016-12-05 2015-10-02 2017-11-06 2015-06-05

7 3 3 7 5 2 3 10+ 7 6 10+ 3

2017-06-21

2017-10-31 2016-03-21

2 10

2016-12-22 2015-12-22 2017-02-01 2015-01-05 2016-06-06 2013-02-25 2015-08-18

2 2 1 8 6 5

2017-11-27

5 10+

2017-11-06

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name ESKE0001 ESKEROD SIGNS ESRI0001 ESRI CANADA ESSENTIAL IMPACTS COACHING ESSE0001 INC. ETCE0001 ETC ECO TREE CARE INC. EVAC0001 EVACUCHECK EVALUATION PERSONNEL EVAL0001 SELECTION INTERNATIONAL INC. EVER0004 EVERLOVIN’ PRESS EWIN0001 EWING FLAGPOLE CO. INC. EXCA0001 EXCALIBUR EZST0001 EZ STAK INC. FAMI0001 FAMILY SERVICES EAP FARG0001 FARGO’S GENERAL STORE FEDE0002 FEDEX EXPRESS CANADA LTD. FEDE0001 FEDEX TRADE NETWORKS FEED0001 FEED THE BEAR DESIGN FERN0001 FERNO FIND YOUR VOICE MUSIC FIND0001 THERAPY FINE0001 FINE CHOCOLATE BY LUDWIG FIRE0003 FIRETECH MANUFACTURING LTD. FIRE0001 FIREWORKS FX FIRST (HEALTHCARE) PRODUCT FIRS0001 INC. FIRS0003 FIRST CAPITAL CONSTRUCTION VISA FISHERS REGALIA FLAG0002 FLAG OUTLET FLAG0001 FLAGHOUSE INC FLEM0002 FLEMING ESTATE LAW FORM0001 FORMAN FARMS FORT0001 FORT GLASS INC. FOTE0001 FOTENN CONSULTANTS INC. FOUR0001 FOUR POINTS BY SHERATON FRAM0001 FRAMEWORKS FRAN0002 FRANK COWAN COMPANY FRAN0004 FRANK’S TIRE SUPPLY LIMITED FRAN0003 FRANK’S WORLDWIDE MOVING

Vendor Class ID FPS COUNTY

Years Associated with County of Last Cheque Date Frontenac 10+ 2016-02-18 2017-07-04 6

FPS DEFAULT FAIRMOUNT

2012-01-11 2017-09-18 2016-03-15

6 1 6

COUNTY DEFAULT DEFAULT FAIRMOUNT FPS FAIRMOUNT FPS FPS FAIRMOUNT FPS FPS

2017-11-20 2017-10-10 2014-07-04 2012-05-24 2017-02-28 2016-12-19 2016-02-18 2016-12-22 2013-07-23 2014-11-05 2016-12-30

1 1 8 6 1 10+ 7 6 6 6 8

FAIRMOUNT

2016-12-22

DEFAULT FPS COUNTY

2017-10-24 2017-06-20 2015-08-21

FAIRMOUNT FPS FPS FPS COUNTY FAIRMOUNT FAIRMOUNT FAIRMOUNT COUNTY FPS COUNTY COUNTY COUNTY FPS

2017-07-31 2017-04-24

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2016-10-24 2012-02-14 2017-02-01 2014-07-04 2015-08-10 2017-06-12 2013-08-30 2016-05-26 2015-03-30 2012-09-25 2014-11-14

3 1 5 2 2 2 2 7 6 1 5 8 8 7 5 8 6 6

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name FRED DEAN BARRISTER AND FRED0002 SOLICITOR FRON0006 FRONTENAC ARCH BIOSPHERE

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

COUNTY

2015-05-19

COUNTY

2017-03-29

6 4

FRON0010 FRONTENAC AUTO BODY SERVICE DEFAULT FRON0013 FRONTENAC COMMUNITY ARENA COUNTY FRON0001 FRONTENAC NEWS COUNTY FRONTENAC STEWARDSHIP FRON0011 FOUNDATION DEFAULT CORPORATION GHME0001 FPS GTAI0001 G.T. AIR SYSTEMS INC. DEFAULT GANANOQUE CHEVROLET BUICK GANA0001 GMC CADILLAC FPS

2014-07-30 2017-02-13 2016-12-30

4 1 9

2017-06-28 2012-11-01 2017-09-11

5 7 5

2013-03-26

GARD0001 GARDINER’S HEATING & COOLING FPS

2015-07-28

GARR0001 GARRETT’S MEAT SHOP GARTH S. JOHNS HUMAN GART0001 RECOURCES SERVICES GAZDA, HOULNE & ASSOCIATES GAZD0001 INC GECO0001 GECO INDUSTRIES GENESIS SYSTEMS GENE0003 CORPORATION GENIVAR CONSULTANTS LIMITED GENI0001 PARTNERSHIP GEOR0003 GEORGE BRACKEN LIMITED GEOR0001 GEORGE COUREY INC GERIATRIC PSYCHIATRY GENA0001 PROGRAM GERR0001 GERRY LEE & ASSOCIATES GERV0002 GERVAIS CONSULTING GILMORE PRINTING SERVICES GILM0002 INC. GILM0001 GILMORE REPRODUCTIONS GILMOURS MEATS GKRC0001 GKR CONSULTING GLEN0002 GLEN SUPPLY CO. LTD GLENBURNIE GROCERY (Cheques GLEN0001 only)

COUNTY

2017-05-01

DEFAULT

2015-03-24

COUNTY

2015-08-18

FPS

2014-11-03

COUNTY

2016-01-18

DEFAULT FPS FAIRMOUNT

2013-08-02 2013-06-24 2017-07-17

6 6 7

FAIRMOUNT COUNTY DEFAULT

2012-04-10 2017-09-26 2017-05-01

5 6 1

COUNTY

2016-03-15

COUNTY COUNTY COUNTY FAIRMOUNT

2013-08-30 2017-03-29 2016-08-01

2 6 4 2 10+

FAIRMOUNT

2017-12-05

10+

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3 1 3 7 6 5

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name GLOB0001 GLOBAL EQUIPMENT COMPANY GLOB0002 GLOBE CONSULT GLOC0001 GLOCCA MORRA FARMS GOCO0001 GO CONTROL INC. GOLD0001 GOLDEN LINKS CLUB GOOD0002 GOODFELLOWS FLOWERS

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac 6 FPS 2012-07-16 DEFAULT 2014-10-27 5 5 FAIRMOUNT 2013-02-12 3 FAIRMOUNT 2016-02-18 3 COUNTY 2016-07-11 6 COUNTY 2016-11-28

GORW0001GORWAY GROUP INCORPORATED COUNTY

2016-12-30

GRAN0008 GRANITE TRANSFORMATIONS DEFAULT GRAN0006 GRANT CUSTOM FPS GREAT LAKES AND ST LAWRENCE GREA0004 COUNTY CITIES INITIATIVE GREEK TOWN GRILL AND GREE0004 COUNTY TAKEOUT GREE0001 GREEN ACRES INN FPS GREE0005 GREEN TRACTORS FPS GREI0001 GREIG, NANCY FAIRMOUNT GROUNDWORK ENGINEERING GROU0001 LIMITED COUNTY GUARDIAN BRIDGE RAPID GUAR0001 COUNTY CONSTRUCTION INC. GUIN0001 GUINDON HVAC DEFAULT HAAS0001 HAASE, JANETTE COUNTY HAHN0002 HAHN PLASTICS FAIRMOUNT HALL0002 HALLIDAY, KURT COUNTY HALL0001 HALLMAN, TIM (Entertainer) FAIRMOUNT HAMI0001 HAMILTON SMITH LTD FAIRMOUNT HANNAH ENVIRONMENTAL HANN0001 EQUIPMENT INC. FAIRMOUNT HARROWSMITH & DISTRICT HARR0002 COUNTY SOCIAL & ATHLETE CLUB HART0002 HARTINGTON EQUIPMENT FAIRMOUNT HART0005 HARTSELL, WILLOW COUNTY HAST0001 HASTINGS MANOR FAIRMOUNT HAVE0001 HAVE TENTS WILL TRAVEL FPS HD SUPPLY CONSTRUCTION & HDSU0001 INDUSTRIAL FAIRMOUNT

2016-09-12 2015-08-10

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84–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2016-11-28 2016-11-01

9 4 7 2

2017-10-31 2017-07-24 2017-03-10

4 6 2 1

2017-02-13

2015-08-21 2015-01-12 2017-06-28 2017-11-21 2017-12-18 2017-11-21 2017-11-27

2 2 1 1 1 6 10

2017-11-21

2016-11-16 2017-12-04 2017-11-21 2017-09-11 2015-08-18

3 10 1 2 3

2017-10-17

AGENDA ITEM #c) 2017 Vendor of Record

Vendor Class ID

Vendor ID Vendor Name HEAL0004

HEALTH SCIENCES NORTH FPS CENTRE FOR PREHOSPITAL CARE

HEALTH SUPPORTS & FITTING HEAL0003 SERVICES HEART OF THE MATTER HEAR0004 CONSULTING HEARTHMAKERS ENERGY HEAR0003 COOPERATIVE HENDRIX HOTEL & RESTAURANT HEND0002 EQUIPMENT HICK0003 HICKEY, ASHLEY DAWN HICKS MORLEY HAMILTON HICK0001 STEWART STORIE HILL0001 HILLARY’S DRY CLEANERS HIPS0001 HIPSAVER CANADA HOEK0001 HOEKSTRA CONSTRUCTION LTD. HOLI0002 HOLIDAY COUNTRY MANOR HOLI0001 HOLIDAY INN HOLS0001 HOLSAG CANADA HOLW0001 HOLWAY & HUTCHINSON HOME0001 HOMESTYLE DELI HOPKINS CHITTY LAND HOPK0002 SURVEYORS INC. HOTEL DIEU HOPSITAL - HOME HOTE0002 CARDIOGRAPIC HRSY0001 HR SYSTEMS STRATEGIES INC. ANDE0001 HUBBY’S HOUSE HUGH0002 HUGHES DOWNEY ARCHITECTS HUGH0001 HUGHES, B.J. (Entertainer) HULT0001 HULTON’S CONSTRUCTION LTD. HUMAN RESOURCES PROFESSIONAL ASSOCIATION OF VISA ONTARIO HUMANSCALE CANADA HUMA0002 CORPORATION HYDR0001 HYDRO ONE ICOM0001 ICOMPASSS TECHNOLOGIES INC. IDPG0001 IDP GROUP INC.

Years Associated with County of Last Cheque Date Frontenac 2016-05-05 2

FAIRMOUNT

2017-12-22

10+

FPS

2016-12-06

DEFAULT

2014-07-22

FAIRMOUNT

2016-12-19

DEFAULT

2017-11-21

FPS

2016-12-19

FAIRMOUNT FAIRMOUNT FAIRMOUNT DEFAULT COUNTY FAIRMOUNT COUNTY FPS

2015-01-12 2016-12-30 2014-07-04 2017-12-18 2017-05-01 2016-06-06 2017-06-20 2016-03-15

10+ 3 7 5 1 5 8 9 2

FPS

2017-10-23

FAIRMOUNT

2015-10-26

COUNTY FPS COUNTY FAIRMOUNT FPS

2017-01-10 2017-12-18 2013-11-22 2017-09-26 2017-05-01

2 5 9 1

5 9 6 6 7 5

COUNTY 2 FPS

2015-12-03

All Departments 2016-12-03 COUNTY 2017-06-12 FPS 2016-12-06

Page 11 of 27

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3 10+ 7 3

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name IMAGEWEAR A DIVISION OF IMAG0002 MARK’S IMPE0001 IMPERIAL OIL VISA INDEED INDEPENDENT TELEPHONE INDE0001 SERVICES INDUSTRIAL ALLIANCE INSURANCE AND FINANCIAL INDU0001 SERVICES INC. INFI0001 INFITRAK INC. INSI0001 INSIGHT CANADA INC. INSP0001 INSPEC-SOL INC. INTE0003 INTERDEV TECHNOLOGIES INC. INTE0006 INTERFLEET INC. INTE0004 INTERNATIONAL COAT OF ARMS INTE0005 INC. INVE0004 INVERARY SEPTIC PUMPING IPAC0001 IPAC - EASTERN ONTARIO IPAC0001 IPAC CANADA IRON0001 IRONCLAD GRAPHICS ISOL0001 ISOLARA SOLAR POWER JCON0001 J CONSULTING GROUP J. HARRISON EXCAVATING & JHAR0001 PIPELINE JSTR0001 J. STRUPAT TECHNOLOGIES LTD. J. WATKINS AND ASSOCIATES JWAT0001 (INC.) JJEX0002 J.J. EXPRESS J.L. RICHARDS & ASSOCIATES JLRI0001 LIMITED JACK0003 JACK KNOX WELL DRILLING LTD. JACOBS BUSINESS SOFTWARE JACO0001 INC. JANA0001 JANAM PUBLICATIONS INC. JAYN0001 JAYNES PLUMBING & HEATING JEMS0001 JEMS JESS0001 JESSUP FOOD & HERITAGE LTD. JETS0001 JET SIGNS JIFF0001 JIFFY AUTO SERVICE

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

FPS

2015-11-19

FPS COUNTY

2017-12-13

3 10+ 2

COUNTY

2017-11-20

COUNTY FPS COUNTY FAIRMOUNT FPS FPS COUNTY COUNTY COUNTY COUNTY DEFAULT DEFAULT COUNTY FAIRMOUNT

2017-11-01 2014-12-12 2015-10-02 2014-09-09 2016-11-21 2012-09-17 2016-11-01 2014-06-18 2015-08-21 2016-04-13 2017-08-04 2017-12-04 2014-04-28 2017-12-18

1 5 3 10+ 10+ 8 10+ 7 6 4 1 1 6 1

FPS

2015-04-27

DEFAULT

2017-08-22

4 3

FPS FPS

2017-10-16 2016-12-05

4 10+

FAIRMOUNT

2015-02-23

FAIRMOUNT

2013-06-03

7 6

COUNTY COUNTY DEFAULT FPS FPS COUNTY FPS

2017-06-28 2013-04-29 2013-06-28 2013-11-22 2016-10-18 2013-03-07 2017-01-20

6 5 6 5 5 6 10

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86–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

AGENDA ITEM #c) 2017 Vendor of Record Years Associated with County of Vendor Last Cheque Class ID Date Frontenac 5 FAIRMOUNT 2016-10-17

Vendor ID Vendor Name JIMT0001 JIM THOMPSON CHRYSLER JOHN CURTIS LAWYER, CURT0001 MEDIATOR, OLYMPAIN FPS JOHN0009 JOHN STREET BISTRO DEFAULT JONA0001 JON ALLISON DESIGN COUNTY JOSEPH POWER VACUUM JOSE0001 FPS SERVICE JP2G0001 JP2G CONSULTANTS INC. COUNTY JUBI0001 JUBILATE SINGERS (Entertainer) FAIRMOUNT JULI0001 JULIA’S WINDOW FASHIONS FPS JUST0002 JUST JUNK FAIRMOUNT K3C COMMUNITY COUNSELLING K3CC0001 CENTRES COUNTY KAAA0001 KAAAV FAIRMOUNT KAL TIRE (CALTRAC ENTERPRISES KALT0001 FPS LTD) KAPS KINGSTN AREA PATIENT KAPS0001 SHUTTLE FAIRMOUNT KEPL0001 KEPLER BELL FPS KILPATRICK, KATHERINE KILP0002 FAIRMOUNT KING0028 KINGS TOWN CLEANERS FPS KINGSTON & DISTRICT KING0002 AGRICULTURAL SOCIETY COUNTY KING0019 KINGSTON ACCESS BUS FAIRMOUNT KING0016 KINGSTON HOME HEATING FAIRMOUNT KINGSTON INJURY MANAGEMENT KING0047 CENTRE FPS KING0043 KINGSTON MONUMENTS FAIRMOUNT KING0008 KINGSTON ONLINE SERVICES FPS KINGSTON OXYGEN KING0029 FAIRMOUNT KINGSTON PLATE & WINDOW KING0049 GLASS DEFAULT KING0051 KINGSTON POPPY TRUST FUND FPS KINGSTON REGIONAL HOSPITAL KING0009 FPS LAUNDRY KINGSTON SELF STORAGE KING0034 SYSTEMS FPS KING0037 KINGSTON SOUND WORKS - HO COUNTY KING0011 KINGSTON THIS WEEK FPS Page 13 of 27

87–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2014-08-26 2017-03-29 2017-12-14 2015-08-25

5 1 2

2016-11-01 2017-11-21 2014-07-04 2017-10-17

5 3 6 8 1

2017-08-21 2016-06-16

6 2

2015-05-19

2017-06-26 2013-01-29 2017-12-22 2013-02-25

9 4 2 6

2017-10-31 2017-12-22 2017-05-01

1 10 6

2017-03-06 2013-01-29 2017-11-25 2017-12-11

10+ 10 10+ 10+

2017-11-06 2017-11-28

1 3

2016-12-30 2012-11-30 2015-08-21 2013-06-03

9 6 3 9

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name KING0024 KINGSTON TOYOTA DACO0001 KINGSTOWN INVESTMENTS INC KING0040 KINGSWAY TRANSPORT KNOW0001 KNOWLES LEADERSHIP GROUP KOSTER CONSULTING & KOST0001 ASSOCIATES KPMG0002 CENTRE KRAC0001 KRACKLES THE PARTY PEOPLE KRECKLO MUNICIPAL KREC0001 CONSULTANTS INC. KROC0001 K-ROCK CENTRE KROW0001 KROWN BODY MAINTENANCE VISA KS SIRENS L.A. BOB’S SMOKEHOUSE LABO0001 RESTAURANT LABO0002 LABOUR RELATIONS SERVICES LADY0001 LADY PAINTERS LAER0001 LAERDAL MEDICAL CANADA LTD. LANC0001 LANCASTER HOUSE LAND O’ LAKES TOURIST LAND0002 ASSOCIATION LARRY STEINBERG DISPUTE LARR0001 RESOLUTION LCMS0001 LCM SECURITY LEAR0001 LEARNING BRICK VISA LEATHERSMITH DESIGNS LENS0001 LEN’S CONTROLS LTD LEON0001 LEONARD FUELS LTD. LEON0003 LEONARD, PHIL LEON0004 LEON’S LEVA0004 LEVAC PROPANE - COUNTY LEVA0001 LEVAC SUPPLY LTD LEVI0001 LEVITT SAFETY LEXIS NEXIS CANADA INC. LEXI001 MDSL0001 LIFELABS LP LIGH0001 LIGHTING…FX INC LIMESTONE HEALTH LIME0001 CONSULTANTS INC.

Vendor Class ID FPS FPS FPS COUNTY

Years Associated with County of Last Cheque Date Frontenac 7 2016-09-13 10+ 2017-01-02 2013-09-23 8 2017-12-04 3

FAIRMOUNT

2016-01-12

COUNTY COUNTY

2014-01-27 2015-08-21

DEFAULT

2015-05-11

DEFAULT FPS FPS

2017-10-31 2017-11-20

COUNTY

2015-06-29

DEFAULT COUNTY FPS COUNTY

2015-05-19 2014-01-13 2017-01-16 2015-05-19

COUNTY

2016-02-25

FPS COUNTY FPS FPS COUNTY FPS COUNTY FPS COUNTY FAIRMOUNT FPS DEFAULT FAIRMOUNT FAIRMOUNT

2017-05-29 2017-07-04 2015-12-03 2016-03-21 2017-08-28 2017-11-20 2016-08-23 2017-11-27 2015-08-10 2016-03-21 2017-03-29 2017-12-11 2017-11-27

10+ 8 3 2 9 10+ 12 5 10+ 6 7 2 9 1

FPS

2013-01-21

Page 14 of 27

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7 10+ 3 3 1 9 2 6 3 5 10 5 10+

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

WATS0001 LINDA SILVER “SUNSHINE SOULS” FAIRMOUNT BOCC0001 LINDE CANADA FPS LITT0003 LITTLE RAY’S REPTILE ZOO DEFAULT LLOY0001 LLOYD, STEVEN (Entertainer) FAIRMOUNT

2017-11-21 2016-12-19 2016-05-16 2017-11-21

6 10+ 2 5

LOCA0001 LOCAL AUTHORITY SERVICES LTD. COUNTY LOND0002 LONDRY ALARMS COUNTY LOUI0001 LOUISA DAVIE ARBITRATIONS DEFAULT LOYALIST GOLF AND COUNTRY LOYA0003 CLUB DEFAULT LOYALIST TRAINING & LOYA0002 COUNTY KNOWLEDGE CENTRE LTS0001 LTS CONSULTING FAIRMOUNT LUNM0001 LUNMAN, ALF COUNTY LYNC0001 LYNCH, MICHAEL FAIRMOUNT MCHE0001 M.C. HEALTHCARE PRODUCTS FAIRMOUNT MACLELLAN WATER TECHNOLOGY MACL0002 LTD FAIRMOUNT MAGLIN SITE FURNITURE INC. MAGL0001 DEFAULT MAGN0002 MAGNACHARGE FPS MAGN0001 MAGNUS FAIRMOUNT MAKE0001 MAKE HAY MEDIA COUNTY MALL0002 MALLORY’S FIRE SYSTEMS LTD FPS MALR0001 MALROZ COUNTY MALVERN CONTRACT INTERIORS MALV0001 LIMITED FAIRMOUNT MANN0001 MANNING, JOHN (Entertainer) FPS MANP0001 MANPOWER FPS MANR0001 MANREX LTD. MEDICATION FAIRMOUNT MAPL0001 MAPLE LANE FARMS FAIRMOUNT MARC0002 MARCHANT MARKING DEVICES FAIRMOUNT VEPS0001 MARI VEPSALAINEN (Entertainer) FAIRMOUNT

2017-10-16 2017-12-18 2017-03-10

1 10+ 10+

2017-09-11

MARI0002 MARIA STEBELSKY & ASSOCIATES FAIRMOUNT MARI0001 MARILYN’S CLEANING SERVICES FPS MARK0002 MARK’S COMMERCIAL FPS MARK0001 MARKS, LAURENCE (Entertainer) FAIRMOUNT MART0001 MARTIN & LEVESQUE INC. FPS Page 15 of 27

89–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2016-06-06 2017-12-22 2016-12-29 2017-06-13 2016-12-30

3 6 2 1 6

2017-10-16 2017-09-26 2017-12-18 2017-12-18 2017-08-04 2015-01-05 2017-12-04

10+ 1 10+ 3 1 10+ 7

2017-01-10 2017-08-22 2016-05-09 2014-06-02 2014-07-04 2016-10-03 2015-12-03

6 5 6 10+ 9 6 6

2012-03-29 2016-12-23 2017-11-28 2017-09-26 2014-06-16

8 10+ 6 10 6

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name MAUN0001 MAUNCO MC IMAGING TECHNOLOGIES MCIM0001 LIMITED MCAR0001 MCARTHUR MEDICAL SALES INC. MCCL0001 MCCLEMENT ELECTRIC LTD. MCKE0001 MCKENNA’S LOCK & KEY MCKE0003 MCKEOWN & WOOD FUELS MCLU0001 MCLURG, JON MCNE003 MCNEELY, MURRAY (Entertainer) MCNE0002 MCNEIL, BILLIE (Entertainer) MDBI0001 MDB INSIGHT INC. MED E-CARE HEALTH CARE MEDE0002 SOLUTIONS INC. MEDI0003 MEDICAL ARTS PHARMACY MEDI0001 MEDICAL MART MEDIGAS - DIV OF PRAXAIR MEDI0006 CANADA INC. MEDT0003 MEDTECH TECHNOLOGY INC. MEDT0001 MEDTRONIC OF CANADA LTD. MELO0001 MELODY MAGIC MEMO0001 MEMORY LANE FLOWERS MENTAL HEALTH COMMISSION OF MENT0001 CANADA METR0002 METROLAND MEDIA MICH0002 MICHAEL RIDDELL & ASSOCIATES MICHELLE MACKENZIE MICH0005 CONSULTING INC. MICRO MARKET BUSINESS MICR0002 CENTRE MICR0001 MICROAGE KINGSTON MILL0004 MILLS, JACKIE MINISTRY OF NATURAL MINI0018 RESOURCES AND FORESTRY MINO0001 MINOS VILLAGE LIMITED MEDI0008 MIP INC. MMMG0001MMM GROUP MOBI0001 MOBILITY CARE CO. MODE0003 MODERN CITY TAXI VISA MOORES CLOTHING FOR MEN

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac FAIRMOUNT 2017-11-27 10+ 6 5 5 7 7 1 2 7 10+

COUNTY FPS FAIRMOUNT COUNTY FAIRMOUNT COUNTY FAIRMOUNT FAIRMOUNT COUNTY

2014-01-27 2016-05-09 2014-05-06 2017-11-06 2017-08-28 2017-11-21 2017-10-31 2015-02-12 2017-08-04

FAIRMOUNT

2016-12-05

FAIRMOUNT FAIRMOUNT

2017-04-25 2016-12-12

4 7 10+

FAIRMOUNT FPS FPS FAIRMOUNT COUNTY

2017-12-22 2014-05-23 2012-03-08 2015-08-18 2013-06-03

10+ 6 7 6 6

FPS COUNTY COUNTY

2017-08-04 2017-11-06 2015-05-19

2 3 6

DEFAULT

2017-11-13

10+

COUNTY COUNTY FAIRMOUNT

2013-11-22 2017-11-20 2017-06-20

7 9 1

COUNTY

2015-03-13

COUNTY FAIRMOUNT COUNTY FAIRMOUNT FAIRMOUNT FPS

2013-12-04 2017-12-11 2017-04-03 2016-12-29 2017-12-11

Page 16 of 27

90–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

3 7 3 4 6 2 2

AGENDA ITEM #c) 2017 Vendor of Record Years Associated with County of Vendor Last Cheque Class ID Date Frontenac 10 FAIRMOUNT 2016-12-30 3 FPS 2016-04-13 3 FPS 2015-12-03 7 COUNTY 2015-08-10 FAIRMOUNT 7 2016-10-05

Vendor ID Vendor Name MOTI0001 MOTION SPECIALTIES MOUN0001 MOUNTAIN EQUIPMENT CO-OP MRRE0001 MR REFILL MULT0002 MULTIDEAS INC. MULT0001 MULTIGEN HEALTHCARE MUNICIPAL EMPLOYER PENSION MUNI0006 CENTRE OF ONTARIO COUNTY MUNICIPAL FINANCE OFFICER’S MUNI0001 ASSOCIATION COUNTY MUNICIPAL INFORMATION MUNI0005 SYSTEMS ASSOCIATION COUNTY MUNICIPAL PROPERTY MUNI0002 ASSESSMENT CORPORATION COUNTY MUNI0003 MUNICIPAL WORLD INC COUNTY MUSI0001 MUSIC CARE FAIRMOUNT MYER0001 MYERS, MIKE FAIRMOUNT NATI0003 NATIONAL SYSTEMS COMPANY FAIRMOUNT NATU0001 NATURAL CAPITAL RESOURCES COUNTY NEBS0001 NEBS BUSINESS FORMS LTD COUNTY NEDCO KINGSTON NEDC0003 FPS NEIL0001 NEIL’S FLOWERS FAIRMOUNT NELS0002 NELSCO MAILBOXES INC. FPS NEOP0001 NEOPOST CANADA COUNTY NESB0001 NESBITT ENGINEERING COUNTY NEWL0001 NEW LEAF LINK COUNTY NEXUS ACTUARIAL CONSULTANTS NEXU0001 LTD. COUNTY NINE0001 NINE ONE ONE OUTERWEAR FPS NIXO0001 NIXON, JUNE DEFAULT NORMAN, DON (Entertainer) NORM0001 FAIRMOUNT NORT0005 NORTH FRONTENAC FOOD BANK COUNTY NORTH FRONTENAC TELEPHONE NORT0004 CO. LTD. COUNTY NORT0008 NORTHWAY HARDWARE FAIRMOUNT NOVA0001 NOVACK’S UNIFORM GROUP FPS OACA0001 OACA COUNTY OCCUPATIONAL SAFETY GROUP OCCU0001 INC. FAIRMOUNT FPS OFFI0001 OFFICE CART INC. (FPS) Page 17 of 27

91–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2017-01-16 2016-01-12

10+ 7

2017-01-16

2017-10-23 2016-07-18 2012-11-01 2013-01-29 2012-12-18 2017-05-01 2014-06-06 2017-08-14 2017-12-11 2014-05-23 2017-12-04 2017-03-06 2014-12-29

10+ 6 6 6 6 3 10+ 9 10+ 4 6 10+ 4

2017-03-20 2012-06-25 2017-11-28 2017-11-21 2016-11-16

9 10+ 1 8 2

2017-11-25 2014-07-04 2015-03-30 2017-05-01

9 10 10+ 10+

2017-06-20 2017-02-17

10+ 3

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name GRAN0002 OFFICE MAX GRAND & TOY OKR CONSULTING ARBORISTOLIV0001 ECOLOGIST ONLI0001 ONLINE LEARNING ENTERPRISES ONLINE PAVEMENT MARKINGS & ONLI0002 MAINTENANCE ONTARIO ASSOCIATION OF ONTA0019 RESIDENTS COUNCIL ONTARIO EAST ECONOMIC ONTA0001 DEVELOPMENT ONTA0030 ONTARIO HERITAGE TRUST ONTARIO HOSE SPECIALTIES ONTA0031 KINGSTON

Vendor Class ID COUNTY

Years Associated with County of Last Cheque Date Frontenac 2017-01-16 10+

FAIRMOUNT COUNTY

2013-10-24 2015-05-19

6 3

FAIRMOUNT

2017-06-20

FAIRMOUNT

2016-07-11

COUNTY COUNTY

2017-12-18 2014-12-18

2 3

FPS

2017-09-18

2017-12-22 2017-07-17

6 3

2017-04-03

2017-02-06

ONTA0007 ONTARIO LAUNDRY SYSTEMS INC. FAIRMOUNT ONTA0017 ONTARIO MEDICAL SUPPLY INC DEFAULT ONTARIO MUNICIPAL ONTA0027 ADMINISTRATORS ASSOCIATION COUNTY ONTARIO MUNICIPAL H.R. ONTA0023 ASSOCIATION COUNTY ONTARIO MUNICIPAL HEALTH AND ONTA0006 SAFETY REPRESENTATIVES COUNTY ASSOC. ONTARIO MUNICIPAL ONTA0010 MANAGEMENT INSTITUTE COUNTY ONTARIO PROFESSIONAL ONTA0005 COUNTY PLANNERS INSTITUTE ONTA0012 ONTARIO TRAILS COUNCIL COUNTY OOME0001 OOMEN’S GLASS LTD. FAIRMOUNT ORMSBEE’S MERCANTILE ORMS0001 FPS OSSO0001 OSSO ELECTRIC SUPPLIES INC. FAIRMOUNT OTTA0001 OTTAWA BUSINESS INTERIORS COUNTY O-TWO MEDICAL TECHNOLOGIES OTWO0001 INC FPS P&DS0001 P & D SEALING AND LINES FAIRMOUNT PARA0002 PARACHUTE COUNTY PARMAR ARBITRATION & PARM0001 FPS MEDIATION SERVICES INC. PATR0001 PAT ROGERS TOWING SERVICE FPS Page 18 of 27

92–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2015-01-28 3 2017-02-17 2015-11-02

2016-12-22 2017-02-13 2017-11-20 2014-01-14 2016-12-19

3 3 1 6 9 7

2017-11-06 2015-07-28 2013-06-03

7 5 6

2015-03-10 2017-12-04

3 10+

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name PATT0001 PATTERSON MEDICAL

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac FAIRMOUNT 2017-03-22 2

PAUL0002 PAULA KNOPF ARBITRATIONS LTD. FPS PAUL0005 PAUL’S SIGN SERVICE LIMITED FAIRMOUNT PENT0001 PENTNEY, JANET FAIRMOUNT PERC0001 PERCY SNIDER COUNTY PERFORMANCE CONCEPTS PERF0002 CONSULTING INC. FPS EDWA0001 PETRIE FORD (KINGSTON) FPS PETR0001 PETRO CANADA FPS PHIL LEONARD - 1684504 ONTARIO PLCO0001 INC FPS PHYSIO-CONTROL CANADA SALES PHYS0001 FPS LTD PHYSIOTHERAPY KINGSTON & PHYS0002 FPS SPINAL REHAB CENTRE PICK0001 PICKET FENCES (Entertainer) FAIRMOUNT PINC0001 PINCHIN ENVIRONMENTAL DEFAULT PLEASANT VIEW, 8113238 CANADA PLEA0001 FAIRMOUNT INC POSI0001 POSITIVE PROMOTIONS FAIRMOUNT POST0002 POSTAGE SOLUTIONS INC. COUNTY POST0003 POSTMEDIA NETWORK INC. COUNTY PREM0001 PREMERGENCY INC. FPS PREM0002 PREMIER TECH AQUA FPS PRIC0001 PRICE, RON DEFAULT PRIN0001 PRINCESS AUTO FAIRMOUNT PRIN0002 PRINTERS PLUS (+) COUNTY GRAP0001 PRINTFUSION INC. FPS PROFORMA URBAN PEDDLER PROF0002 COUNTY PROMOTIONS PROGRESSIVE WASTE PROG0002 SOLUTIONS FAIRMOUNT PROV0004 PROVIDENCE CARE FAIRMOUNT PUBLIC SERVICES HEALTH & PUBL0002 FPS SAFETY ASSOC. PURO0001 PUROLATOR COURIER LTD. FPS

2017-09-11 2016-09-06 2017-12-05 2016-08-23

2 6 1 6

2014-07-14 2017-04-03 2017-12-08

6 10+ 10+

2017-05-08

2017-12-18

3 10+

PVBR0001 PVB ROOFING CONSULTANTS INC COUNTY

2013-11-18

Page 19 of 27

93–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2016-11-07 2015-06-05 2017-11-21 2014-02-24 2016-12-22 2012-05-24 2014-03-28 2016-12-30 2015-12-30 2016-02-18 2017-10-31 2017-11-27 2017-11-06 2016-12-12 2016-12-22 2017-06-05 2017-04-03 2015-03-10

6 5 7 6 2 7 5 2 4 2 2 6 3 6 6 2 5

AGENDA ITEM #c) 2017 Vendor of Record

Vendor Class ID

Vendor ID Vendor Name PYKE FARMS LANDSCAPING PYKE0001 FAIRMOUNT PRODUCTS QUALITY CARE HEALTH SERVICES QUAL0003 LTD FAIRMOUNT QUAL0001 QUALITY LIFE SERVICES INC. FAIRMOUNT QUALITY PATIENT TRANSFER QUAL0002 SERVICE FAIRMOUNT QUAL0004 QUALITY WINDOW CLEANING FAIRMOUNT QUIC0001 QUICK SEW FPS QUIN0006 QUINN’S OF TWEED DEFAULT QUINTE CRANE RENTALS QUIN0002 FPS INCORPORATED QUIN0005 QUINTE DOOR SYSTEMS FAIRMOUNT RNIC0001 R. NICHOLLS DISTRIBUTORS INC. FPS R.HERMAN RHER0001 ARBITRATION/MEDIATION INC. COUNTY RACK0001 RACKAIR INC. FPS RAIN0001 RAINBOW AWNINGS & CANVAS FAIRMOUNT RAME0001 RAMEKINS FOOD SERVICES COUNTY RANDY THE MENTALIST RAND0001 FAIRMOUNT (Entertainer) RANG0001 RANGER SUPPLY-OPS FPS RAVE0001 RAVENHILL GROUP INC. COUNTY RAYMOND DISPUTE RESOLUTION RAYM0002 FPS INC. RECOVERY ABATEMENT & RECO0002 INSULATION LIMITED FAIRMOUNT UNIO0002 RELIANCE HOME COMFORT FPS RENA0001 RENAISSANCE MUSIC LTD FAIRMOUNT RENT0001 RENTOKIL PEST CONTROL FPS RESIDENCE INN BY MARIOTT RESI0001 KINGSTON WATER’S EDGE FPS RESOLVE COUNSELLING RESO0001 SERVICES FAIRMOUNT REVE0001 REVELL FORD LINCOLN FPS RIGN0001 RIGNEY BUILDING SUPPLIES LTD. FPS RISE TO THE OCCASION TENT AND RISE0001 COUNTY PARTY

Page 20 of 27

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Years Associated with County of Last Cheque Date Frontenac 2015-07-14 2012-02-28 2016-11-07 2016-09-26 2017-06-20 2017-01-23 2017-04-28 2016-12-01

3 7 9 10 1 7 1

2017-08-22 2014-04-07

3 2 6

2013-07-29 2017-10-16 2017-05-01 2017-11-28

10 9 9 2

2015-03-13 2016-08-01 2014-09-08 2015-09-15

3 9 5 7

2014-01-13 2017-11-17 2012-12-18 2015-01-05

5 10+ 6 10

2017-10-10

2017-12-05 2017-09-18 2017-06-05

1 9 6

2015-12-22

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name RIVETT ARCHITECTURAL RIVE0001 HARDWARE LTD RIVINGTON ASSOCIATES RIVI0001 COMMERCIAL DIVISION INC. RIVINGTON COMMERCIAL RIVI0001 APPRAISERS INC.

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

FAIRMOUNT

2017-12-18

COUNTY

2016-12-23

COUNTY

2017-12-18

2017-12-22 2017-03-29 2015-10-22 2015-10-02 2017-11-20

9 1 3 3 10+

2017-09-11 2014-12-12 2017-06-20

5 10+ 7

RNAW0001 RNA WIRELESS TECHNOLOGY INC FAIRMOUNT ROBM0001 ROB MOOY COUNTY ROBI0002 ROBINSON EXCAVATING COUNTY ROGE0002 ROGERS MEDIA INC. COUNTY RONA0001 RONA HOME & GARDEN FAIRMOUNT ROOF & BUILDING SERVICE RICA0001 INTERNATIONAL COUNTY ROSE0003 ROSEN FUELS FPS ROWA0001 ROWAN, DAVE FAIRMOUNT ROWLAND EMERGENCY VEHICLE ROWL0002 FPS PRODUCTS RUBI0001 RUBINO & CHAPLIN FPS RUSSELL HENDRIX FOODSERVICE HEND0002 EQUIPMENT FAIRMOUNT S. INGO MEDICINE PROFESSIONAL SING0002 CORPORATION DEFAULT SAFE STEP BUILDING SAFE0001 TREATMENTS DEFAULT SAFE0002 SAFEDESIGN APPAREL LTD. FPS SAFE0003 SAFETY MEDIA INC. FAIRMOUNT SAIN0002 SAINT ELIZABETH HEALTHCARE FAIRMOUNT SAIN0001 SAINT JAMES MAJOR PARISH COUNTY SAM CHEMICAL SPECIALITIES SAMC0001 FAIRMOUNT SAMMONS PRESTON ROLYAN SAMM0001 FAIRMOUNT CANADA SAND0001 SANDS CANADA INC/ANGUS FPS SCHM0001 SCHMIDT DISPUTE RESOLUTION FPS SCOT0004 SCOTT, WAYNE (Entertainer) FAIRMOUNT SCOTT’S TRUCKING & SCOT0002 FPS EXCAVATION INC. SECO0001 SECOND NATURE FAIRMOUNT

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95–of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services Finance

2016-11-21

9 2

2013-05-14

8 6

2017-11-06

10+

2014-08-26

2014-08-26 2016-07-04 2015-02-12 2017-12-22 2016-11-01 2017-12-22

4 9 3 6 2 7

2016-04-26 2017-07-10 2017-06-28 2017-10-24 2016-11-14 2017-11-21

9 9 2 2 10+ 1

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name SEED TO SAUSAGE SEED0001 CORPORATION SELE0001 SELECT DOOR AND FRAME SEPT0001 SEPTO-CLEAN LIMITED SERV0002 SERVANTS HEART CATERING CO. SERV0001 SERVE PRO - KINGSTON SERVICE IN MOTION KINGSTON RGHE0001 LTD. SETO0001 SETON SG COLLABORATIVE SOLUTIONS COLL0003 LLC SHAD0001 SHADES OF RHYTHM TRIO SHAR0005 SHARBOT LAKE COUNTRY INN SHAR0001 SHARBOT LAKE LAWN SERVICE STAR0001 SHAW DIRECT SHEA0001 SHEA CONSTRUCTION SHEB0001 SHEBA’S HAVEN RESCUE SHEEHAN ARBITRATION SHEE0001 MEDIATION SERVICES SHELDON’S PROPERTY SHEL0001 MAINTENANCE SHER0002 SHERBERT, KIRK SHERRI PRICE ARBITRATOR SHOP0002 SHOPPERS DRUG MART SHOP0001 SHOPPERS HOME HEALTH CARE SHRE0001 SHRED-IT INTERNATIONAL ULC SHSC0001 SHS CONSULTING SIEM0001 SIEMENS CANADA LTD. SILK0001 SILKWOOD LAWN AND GARDEN SILV0002 SILVER MERIDIAN SILV0003 SILVERT’S STORE SIMO0001 SIM ONE SIMP0001 SIMPLEX GRINNELL SKILLCHECK SKIL0001 SKILLPATH SEMINARS SMIT0002 SMITH’S SEPTIC TANK SERVICE SODE0001 SODEXO SERVICES CANADA SONN0001 SONNY’S AUTOMOTIVE CENTRE

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

COUNTY

2013-03-07

FAIRMOUNT FAIRMOUNT COUNTY FPS

2014-03-03 2017-02-24 2016-03-15 2016-12-23 2016-08-23

5 10+ 1 2 6

2017-06-13

9 1

FPS FAIRMOUNT DEFAULT FPS COUNTY FAIRMOUNT DEFAULT

2017-10-05 2015-12-22 2017-04-25 2017-11-06 2017-11-02 2013-04-29 2017-10-10

3 3 1 9 10 6 2

COUNTY

2017-11-20

FPS FAIRMOUNT COUNTY FAIRMOUNT FAIRMOUNT COUNTY COUNTY FAIRMOUNT FPS FAIRMOUNT FAIRMOUNT FPS FAIRMOUNT COUNTY COUNTY DEFAULT FAIRMOUNT FAIRMOUNT

2014-12-18 2017-05-29

6 1 1 10+ 2 3 8 10+ 10+ 6 9 6 7 1 5 2 10+ 9

FAIRMOUNT FAIRMOUNT

Page 22 of 27

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2017-12-22 2016-04-25 2016-11-16 2017-05-15 2017-11-28 2017-10-31 2013-10-24 2017-08-14 2012-04-10 2012-07-25 2014-10-27 2017-12-18 2017-11-27 2016-07-04

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name SONOPTIC MEDIA & SONO0001 COMMUNICATIONS SOUL0001 SOUL SURVIVORS SOUT0006 SOUTH EAST LHIN SOUTH FRONTENAC COMMUNITY SOUT0005 SERVICES SPAC0001 SPACE AGE SHELVING SPAD0001 SPADA TILE (BELLEVILLE) LIMITED SPAN MEDICAL PRODUCTS SPAN0001 CANADA SPEC0002 SPECIALTY FURNITURE TROP0002 SPECIALTY TROPHIES SPEC0001 SPECTRUM NASCO SPEE0001 SPEEDY GLASS SPOT GPS VISA STLA0002 ST LAWRENCE POOLS STJO0001 ST. JOHN AMBULANCE STAF0001 STAFFSTAT INC. STAP0001 STAPLES STEA0005 STEAMATIC OF KINGSTON LTD. STER0001 STERICYCLE INC. STEW0001 STEWART, HELEN STOK0001 STOKES INTERNATIONAL STOR0001 STORRING SEPTIC SERVICE LTD. STOR0002 STORRINGTON LIONS HALL

Vendor Class ID

Years Associated with County of Last Cheque Date Frontenac

COUNTY COUNTY FAIRMOUNT

2017-04-03 2015-08-21 2017-12-18

2 3 1

COUNTY FPS FAIRMOUNT

2017-07-24 2015-05-19 2017-12-18

1 7 7

FAIRMOUNT FAIRMOUNT FPS FPS FPS COUNTY FAIRMOUNT FPS FAIRMOUNT COUNTY FPS FPS FAIRMOUNT COUNTY FPS FAIRMOUNT

2017-10-23 2014-07-04 2017-12-18 2017-08-22 2014-01-13 2015-07-28 2016-11-21 2017-10-23 2016-12-29 2017-08-14 2016-12-29 2017-08-22 2016-07-22 2016-06-16 2013-11-22

2 4 9 10+ 5 5 6 5 2 10+ 9 9 9 3 2 5

STOU0001 STOUT DISPUTE RESOLUTION INC. COUNTY STRA0001 STRADWICK CARPET ONE FAIRMOUNT STRATHROY SENIOR’S HYMN STRA0002 BOOK COMMITTEE FAIRMOUNT STRY0001 STRYKER CA LP FPS SUGAR WOODS FARM (HANK CONN0001 COUNTY CONNELL) SUN LIFE ASSURANCE COMPANY SUNL0001 OF CANADA COUNTY SUNM0001 SUN MEDIA CORPORATION COUNTY SUNCOR ENERGY INC. SUNC0003 DEFAULT SUNH0001 SUNHARVEST GREENHOUSES FAIRMOUNT SUNN0001 SUNNYFIELD SUPPLIES INC. FAIRMOUNT

2012-01-26 2012-03-29

7 7

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2016-09-06 2014-11-14 2015-06-05 2017-03-13 2016-08-29 2017-09-18 2017-08-04 2017-09-18

4 4 3 10+ 10+ 1 7 1

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name SUPE0004 SUPERIOR VENDING MACHINE SURG0002 SURGE LEARNING SURG0001 SURGO SURGICAL SUPPLY SUZY0001 SUZY LAMONT PHOTOGRAPHY SWIS0001 SWISH MAINTENANCE LTD SWIT0001 SWITCH SWYRICH CORPORATION SWYR0001 INTERNATIONAL CODE OF ARMS SYDE0002 SYDENHAM HIGH SCHOOL SYDENHAM LANDSCAPE SYDE0003 PRODUCTS SYDE0001 SYDENHAM LEGION SYDE0004 SYDENHAM LIONS CLUB TASC0001 T.A.S.COMMUNICATIONS TRMA0001 T.R. MACMUNN & SONS TWBE0001 T.W. BEDFORD CONSULTING TACKABERRY HEATING & TACK0001 REFRIGERATION SUPPLIES TAND0001 TANDET EASTERN TAYL0001 TAYLOR CHEVROLET CADILLAC TAYL0002 TAYLOR STUDIOS TEDDY BEARS PERSONALIZED VISA TELE0001 TELEFLEX MEDICAL CANADA INC. TEMP0002 TEMPLEMAN MENNINGA LLP TENNANT SALES AND SERVICE TENN0001 COMPANY TERA0001 TERANET ENTERPRISES INC. TEXT0001 TEXT HELP SYSTEMS THE CANADIAN MENTAL HEALTH THEC0008 ASSOCIATION THEC011 THE COUNTY OF LANARK THEC0009 THE CREEKSIDE BAR & GRILL THEF0004 THE FLAG SHOP THEF0001 THE FRONTENAC NEWS THE GREER GALLOWAY GROUP THEG0002 INC. THE INFORMATION THEI0002 PROFESSIONALS THEK0004 THE KINGSTON WHIG

Years Associated with County of Vendor Last Cheque Class ID Date Frontenac FAIRMOUNT 2012-02-14 9 FAIRMOUNT 2017-10-23 2 2 FAIRMOUNT 2016-05-16 DEFAULT 2017-12-04 1 COUNTY 2017-12-18 10+ COUNTY 2014-06-02 5 COUNTY FAIRMOUNT

2017-04-24 2017-11-21

10 1

FAIRMOUNT COUNTY COUNTY COUNTY COUNTY FPS

2013-07-23 2012-04-10 2015-08-21 2015-01-28 2016-12-22 2012-11-21

6 7 3 10 2 7

FAIRMOUNT FPS FPS COUNTY FPS DEFAULT COUNTY

2014-06-02 2017-11-06 2017-04-03 2016-08-23 2017-11-20 2017-08-21

6 1 6 6 3 5 2

FAIRMOUNT COUNTY COUNTY

2017-12-18 2017-05-29 2017-05-29

1 6 7

COUNTY

2016-11-01

COUNTY COUNTY FPS COUNTY

2017-03-10 2016-12-29 2017-11-28 2014-11-28

2 1 2 6 9

COUNTY

2017-11-20

COUNTY COUNTY

2017-07-24 2016-12-23

4 10+

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AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name THEM0002 THE MAPLES PIZZA & SUBS THE MEDIATION CENTRE OF THEM0005 SOUTHEASTERN ONTARIO THEP0002 THE PUBLIC SECTOR DIGEST INC. THE SCOTT WENTWORTH THES0004 LANDSCAPE GROUP LTD. THE TEMA CONTER MEMORIAL THET0002 TRUST THE YOUNG COMPANY THEY0001 THOUSAND ISLANDS PLAYHOUSE THER0001 THERMOPATCH (CANADA) INC. THIN0001 THINKDOX INC. THOM0005 LTD THOM0007 THOMAS TOWING & RECOVERY THOM0002 MANAGEMENT SERVICES THOM0006 THOMPSON ELECTRIC THOM0001 THOMSON REUTERS THYE0001 THYSSEN KRUPP ELEVATOR TILL0001 TILLEY ENDURABLES TIMB0001 ONTARIO LTD TOML0001 SERVICES LTD. TOWN0007 TOWNFOLIO INC. JARV0001 TRACEY JARVIS-CRAIG TRANS0001TRANSPORT CANADA TREV0001 TREVOR OWEN LTD. TRIT0001 TRI TONES TRIM-LINE OF SOUTH EASTERN TRIM0001 ONTARIO TROP0001 TROPHY HOUSE TROU0001 TROUSDALE HOME HARDWARE TROY0001 TROY LIFE & FIRE SAFETY LTD. TRUE COMFORT HEATING & TRUE0002 COOLING LTD. TSSA - TECHNICAL STANDARDS TSSA0001 SAFETY AUTHORITY TURR0001 TURRIS COMMUNICATRIONS LTD. TWOM0001TWO MEN AND A TRUCK ULIN0001 ULINE UNIO0001 UNION GAS

Vendor Class ID COUNTY

Years Associated with County of Last Cheque Date Frontenac 7 Visa

COUNTY

2016-10-05

COUNTY

2017-11-06

COUNTY

2016-10-17

FPS

2015-12-03

FAIRMOUNT

2015-06-30

FAIRMOUNT COUNTY FAIRMOUNT FPS COUNTY FPS COUNTY FAIRMOUNT FPS FAIRMOUNT FAIRMOUNT DEFAULT DEFAULT FPS FPS FAIRMOUNT

2017-12-22 2016-12-30 2017-11-06 2015-04-13 2017-05-08 2017-11-27 2017-11-13 2017-12-04 2016-12-06 2017-11-13 2017-11-06 2017-10-10 2017-10-17 2017-09-18 2013-10-28 2016-12-22

FPS

2016-12-19

COUNTY FPS FPS

2016-12-29 2017-11-06 2016-12-23

COUNTY

2015-07-13

FAIRMOUNT FPS FAIRMOUNT COUNTY FPS

2017-12-22 2017-11-06 2013-12-04 2017-12-04 2017-11-28

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2 6 7 7 3 10+ 2 7 6 10+ 10+ 1 10+ 9 6 2 10 1 10 10 4 10+ 10 7 3 9 9 2 5 9 10+

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name UNIS0001 UNISYNC GROUP LTD UNIVERSITY HOSPITALS UNIV0001 KINGSTON FOUNDATION UPPE0002 UPPER CANADA FUELS

Vendor Class ID FPS

Years Associated with County of Last Cheque Date Frontenac 2 2016-01-12

COUNTY FAIRMOUNT

2017-11-28 2017-11-13

10+ 1

UPPE0001 UPPER CANADA OFFICE SYSTEMS COUNTY UTIL0001 UTILITIES KINGSTON FPS V2IN0001 V2INNOVATIONS LTD FAIRMOUNT VANDERLAAND THE BARNYARD VAND0003 COUNTY ZOO VAND0002 VANDERVOORT HOLDINGS LTD. DEFAULT VANS0001 VAN’S MOBILE WASH FAIRMOUNT VANZUYLEN ALIGNMENT SERVICE VANZ0001 FPS LTD VENT0001 VENTREX FAIRMOUNT VERA0001 VERATHON MEDICAL FAIRMOUNT VERO0001 VERONA LIONS CLUB COUNTY VERSUS BUSINESS FORMS AND VERS0001 LABELS FPS VESEY’S BULBS VESE0001 FAIRMOUNT VIDA0001 VIDACARE FPS VIVA0001 VIVA PRODUCTIONS FPS WMUR0001W. MURRAY COTTON COUNTY WIVI0001 W.I. VILLAGER LTD. FPS WRBR0001 W.R. BRIGHTMAN & SON LTD FPS WAGA0001 WAGAR BALANCING CO. FAIRMOUNT WALKERTON CLEAN WATER WALK0001 FAIRMOUNT CENTER WALL0001 WALLACK’S ART SUPPLY FAIRMOUNT WALMART CREDIT DEPT. WALM0001 FAIRMOUNT WASTE CONNECTIONS OF WAST0001 CANADA INC. FAIRMOUNT CANA0037 WASTE MANAGEMENT FAIRMOUNT WATSON & ASSOCIATES WATS0002 COUNTY ECONOMISTS LTD. WATS0004 WATSON BAIN SIGNS & DESIGNS COUNTY WECA0001 WE CARE HEALTH SERVICES INC. FAIRMOUNT WEDD0001 WEDDEN, JESSICA COUNTY

2017-09-25 2017-12-01 2017-11-27

6 10+ 1

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100 of 151 2018 Vendor of Record (VOR) List 2018-002 Corporate Page Services – Finance

2015-08-21 2017-12-18 2017-07-10 2015-09-21

3 6 10

2017-06-20 2014-08-11 2016-04-13

6 6 4 7

2017-11-20 2013-04-29 2014-10-06 2012-08-08 2013-12-12 2017-08-14 2017-12-04 2014-03-03

7 5 8 7 7 7 9 3

2015-04-27 2014-11-10 2017-12-05

10+ 6 9

2017-12-22 2016-12-23

1 9

2015-05-11 2016-12-22 2013-12-27 2017-11-21

9 3 9 1

AGENDA ITEM #c) 2017 Vendor of Record

Vendor ID Vendor Name WEMP & SMITH CONSTRUCTION WEMP0001 LTD. WEST0006 WEST CONNECTIONS WEST0004 WEST WINDS RANCH WEST0002 WESTBURNE/RUDDY ELECTRIC WEST0005 WESTENDORP DEMOLITION

Vendor Class ID COUNTY COUNTY FAIRMOUNT FAIRMOUNT FAIRMOUNT

Years Associated with County of Last Cheque Date Frontenac 2012-11-16 2016-07-11 2016-07-11 2017-11-27 2013-03-26

8 4 7 9 6

WEST0009 WESTENDORP DISPOSAL SERVICE FPS

2016-12-22

WEST0008 WESTERN CUT PRODUCTIONS WEST0007 WESTERN LANDSCAPE SERVICES WHITEROCK REID INC REDT0001 (OPERATING AS REDTRAIN) WILF HALL & SONS WELL WILF0001 DRILLING WILK0002 WILKINSON CHUTES CANADA WINM0001 WINMAR WINT0001 WINTERGREEN STUDIOS WLYK0001 WLYK-FM ROGERS MEDIA INC. WOLS0001 WOLSELEY MECHANICAL GROUP VISA WORKOPOLIS WORKPLACE SAFETY & WORK0003 PREVENTION SERVICES CBCI0001 WORLDLYNX WIRELESS VISA WOWJOBS WSPC0001 WSP CANADA INC. WTCC0001 WTC COMMUNICATIONS XPERA RISK MITIGATION & XPER0001 INVESTIGATION YOUN0001 YOUNG SIGNS

FPS FAIRMOUNT

2016-06-16 2017-07-25

COUNTY

2016-08-08

FPS FAIRMOUNT COUNTY COUNTY COUNTY FAIRMOUNT COUNTY

2013-06-24 2014-04-23 2015-03-10 2015-06-05 2015-10-02 2016-03-21

6 10 3 7 3 9 2

FPS COUNTY COUNTY FAIRMOUNT COUNTY

2017-09-26 2017-05-08 2017-10-31 2017-11-15

2 10 2 3 9

FPS FPS

2017-05-29 2014-07-30

3 9

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3 3 3 2

AGENDA ITEM #d)

Report 2018-003 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2018

Re:

Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: 1.

That Section 1 – Interpretation, 1.3 Definitions (v) be amended by deleting: “Meeting” means a majority of the Members of Council or Committee that comes together for the purpose of exercising the power or authority of the Council or Committee or for the purpose of doing the groundwork necessary to exercise that power or authority. And replacing with: “Meeting” means a quorum of the Members of Council or Committee that are present and discuss issues in a way that materially advances the business or decision making of Council or Committee.

That a Section 4 – Membership on Council, 4.3 deleted in its entirety and replaced with: (1)

Pursuant to Section 267 of the Municipal Act, 2001 and amendments thereto, if a Member of County Council is unable to act as a Member of County Council for a period exceeding one month, the local municipal council may appoint one of its Members as an Alternate Member of County Council to act in place of the Member until the Member is able to resume acting as a Member of County Council.

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(2)

Pursuant to Section 268 of the Municipal Act, 2001 and amendments thereto, the council of a local municipality may appoint one of its members as an alternate member of County council, to act in place of a person who is a member of County Council, when the person is unable to attend a meeting of County Council for any reason.

Subsection (2) does not authorize: (a) the appointment of more than one alternate member during the term of council; (b) the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2); or (c) the appointment of an alternate head of council of the County of Frontenac. Despite clause (2)(a), if the seat of the member who has been appointed as an alternate member under subsection (1) becomes vacant, the council of a local municipality may appoint another of its members as an alternate member for the remainder of the council term.” 3.

That Section 4 – Membership on Council, be amended by adding a new 4.4, Alternate Members of County Council, as follows: An Alternate Member shall not take his seat on County Council until the Clerk of the County has received a certified copy of the appointment by-law passed by the lower tier municipality naming the alternate. An alternate appointed under Section 267 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and Council Liaison meetings, should the alternate be appointed to represent a second member Councillor but not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. An alternate appointed under Section 268 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed. If appointed under Section 268 of the Municipal Act, it is the responsibility of the Member of Council upon whose behalf an alternate will be serving to ensure that a copy of the meeting agenda is provided to the alternate in advance of the meeting. The remuneration and/or reimbursement of appropriate costs incurred by an alternate while serving in this capacity shall be the responsibility of the constituent municipality. An alternate shall not be eligible to attend a convention or seminar on behalf of the County. An alternate attending a meeting of County Council as an observer only, shall leave the meeting room when the meeting is closed to the public.

Recommend Report to Council Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 January 17, 2018

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That Section 6 – Meetings of Council, 6.6 Closed Meetings be amended by adding the following: i)

information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

That Section 6 – Meetings of Council, 6.10 Closed Meeting Investigations be amended by adding an additional paragraph as follows: Should the County receive a report from the County’s Closed Meeting Investigator reporting his or her opinion, and the reasons for it, that a meeting or part of a meeting that was the subject-matter of an investigation appears to have been closed to the public contrary to section 239 of the Municipal Act or to the County’s procedure by-law under subsection 238 (2), the County of Frontenac, shall pass a resolution stating how it intends to address the report.

Background On November 16, 2016, the Honourable Bill Mauro, Minister of Municipal Affairs introduced Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017 (MOMLA), which was introduced in response to the Province’s review of the Municipal Act and Municipal Conflict of Interest Act. On May 30, 2017 Bill 68 received Royal Assent. The changes made through Bill 68 will come into force in phases. While some sections of the Bill came into force on Royal Assent, many of the sections will come into force on dates to be proclaimed. A phased approach to proclamation has been confirmed, which would bring certain amendments into force on January 1, 2018 and March 1, 2019, as follows: Phase 1: January 1, 2018 Changes to council composition (including temporary replacement of a member of upper tier council) New definition of a meeting New closed meeting exceptions Electronic participation in council meetings Small business programs

Recommend Report to Council Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 January 17, 2018

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Comment Recommendation 1 speaks to the amendments made to the Municipal Act which brings a clearer definition of “meeting” under the open meeting provisions. The new definition requires there be (1) a quorum of council members; and (2) that those present discuss issues in a way that “materially advances” the business or decision making of council, for it to be formally considered a “meeting” that should be open to the public. Recommendation 2 speaks to a lower-tier council now being able to temporarily appoint an alternate in situations where the permanent member cannot attend an uppertier council meeting. The changes also impose several limitations to the replacement of a member of upper-tier council, including:  Not appointing more than one alternate member during the term of council (unless the seat of the member appointed as the alternate becomes vacant);  Not appointing an alternate member to act in place of an alternate member appointed under section 267 (alternate in the case of a temporary vacancy of a member for more than one month);  Not appointing an alternate head of council of the upper tier municipality. Recommendation 3 is a new section which sets out the roles and responsibilities of alternate members of Council and members of Council when they are unable to attend a meeting and request that the alternate attend on their behalf. The recommendation clarifies that alternate members appointed under the new section 268 are only able to attend County Council meetings on behalf of the member of Council and that it is the member of Council’s responsibility to ensure that the alternate receives the agenda package, and that any remuneration for the alternate is the responsibility of the lower tier. Municipalities are often requested by external boards and committees to send representation from their council to represent the municipality on the said board or committee. The County of Frontenac appoints members of council to numerous external boards such as the KFL&A Public Health, the Kingston Frontenac Library Board or the City of Kingston Housing and Homelessness Advisory Committee. Although this request comes from the external agency, any remuneration paid to the councillor is covered by the councillor’s municipality. In addition to this the current Council remuneration is based on a number of things, only one of which is attendance at Council meetings and does not contain a provision for deducting a member’s remuneration with respect to absence from a meeting. Staff will be reviewing the Council Remuneration By-law later in the year which may also include criteria around remuneration of alternates should they be called upon to act on behalf of member of Council under Section 267 where they are required to act as a member of County Council for a period exceeding one month. Recommendation 4 speaks to the expanded number of discretionary exemptions where council can meet in closed session. The new exemptions include discussions about:  information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency or any of them; Recommend Report to Council Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 January 17, 2018

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 a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value;  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Recommendation 5 speaks to if a municipality or local board now receives a report that a meeting or part of a meeting that was the subject matter of an investigation appears to have been closed to the public contrary to the statute or to a procedure by-law, the municipality or local board must pass a public resolution stating how it intends to address the report. These amendments represent all changes made through Bill 68 that came into force January 1, 2018 except for the new provision to participating in meetings electronically. Given that participation in meetings electronically is discretionary, staff will be working with its municipal counterparts to determine best practices as well as the full cost implications before bringing any recommendations to Council. Staff will also continue to monitor the proposed schedule for Proclamation and any further communications or potential Regulations that may be released by the Ministry. Sustainability Implications Good governance is critical to the sustainability of a community. A Procedure By-law that provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected Member Municipalities

Recommend Report to Council Corporate Services – Amendments Procedural By-law 2013-0020 resulting from Bill 68 January 17, 2018

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AGENDA ITEM #e)

Report 2018-004 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2018

Re:

Corporate Services – Consideration of Applications for Appointment to the Planning Advisory Committee and the Community Development Advisory Committee

Recommendation Resolved That be appointed to the Community Development Advisory Committee whose term shall expire November 30, 2018; And Further That be appointed to the Planning Advisory Committee whose term shall expire November 30, 2018; And Further That By-law 2013-0020, Schedules B-3 and B-4 be amended accordingly to reflect these appointments. Background Procedural By-law 2013-0020, Schedule B establishes Advisory Committees of County Council which includes each committees Mandate and Terms of Reference, including committee composition. Due to the resignation of a community member from the Community Development Advisory Committee and the Planning Advisory Committee, a vacancy exists on both of these committees. Comment Policy A09-ADM-001, Citizen Appointments to Boards and Committees, sets out the procedure for filling vacancies on a committee where a vacancy occurs as a result of resignation or for other reasons. The policy also sets out the appointment process for considering applications as well as criteria that must be met with respect to applicants. The policy was created in order for the County of Frontenac to ensure it is being open and transparent to all citizens of the County by having a formal nominations process that would

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ensure all citizens have an opportunity to participate on County Committees as citizen appointees. For Councils reference, a copy of the Citizen Appointments to Boards and Committees Policy is attached to this report as Appendix A. As per the policy, staff can confirm that all applicants meet the criteria to serve on a Board or Committee and that all previous unsuccessful candidates where notified to determine whether they wish to let their name be reconsidered for appointment for this vacancy. Advertisements for these vacancies were placed in the local newspapers and were advertised on the County website, Township websites and the County’s social media outlets from December 1, 2017 until January 1, 2018 when applications were due. Consideration of applications submitted for committee appointment [Applications distributed separately from the report]

Community Development Advisory Committee – 3 applications received (1 Appointment)
Planning Advisory Committee – 7 applications received (1 Appointment) Sustainability Implications As noted in Directions for our Future, providing an equal and equitable level of service across the County is a priority and that government decision-making processes are clear, transparent, forward thinking and focused on the longer term. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Member Municipalities

Recommend Report to Council Corporate Services – Consideration of Applications for Appointment to the Planning Advisory Committee and the Community Development Advisory Committee December 20, 2017 Page 2 of 2

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Corporate Policy & Procedure Manual Subject:

Revision Date: September 18, 2013

Citizen Appointments to Boards and Committees Of County Council

Index Number A09-ADM-001 Page 1 of 4

Approved:

September 18, 2013

Effective Date: November 30, 2013

Policy:

The County shall ensure that appointment of citizen members to all County of Frontenac Boards and Committees is open to all citizens and is done in way that holds the County of Frontenac accountable and transparent to the public.

Objective:

To ensure that all County of Frontenac citizen appointments are done on the basis of public advertisement inviting applications by persons for the appointments and submitted to County Council for consideration and approval.

Procedure: Criteria to serve on a Board or Committee: Every member of a Committee must be either a member of County Council or a person eligible to be elected as a member of County Council, in accordance with the Municipal Elections Act. All appointments to Committees are made at the pleasure of County Council. Municipal Employees for the County of Frontenac, the Townships of South, Central and North Frontenac and Frontenac Islands cannot be appointed to any Committee as a member.

Application: The Clerk’s Office shall arrange for a public notice to be placed in the local newspaper, on the County of Frontenac website and on the websites of the Townships of South, Central and North Frontenac and Frontenac Islands in September of a Municipal Election year, or as necessary, advising eligible citizens of the various Committee appointee positions available. All applicants must complete an application on the standard form (A900C1200-1 – Application Form) and submit to the Clerk’s Office. Applications from persons who were not appointed during the regular appointment process will be kept on file in the Clerk’s Office. If a vacancy occurs on a Committee within its term of appointment, the applicant will be contacted and asked if they are still interested in serving. Names of those

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Corporate Policy & Procedure Manual Subject:

Approved:

Revision Date: September 18, 2013

Citizen Appointments to Boards and Committees Of County Council

September 18, 2013

Index Number A09-ADM-001 Page 2 of 4

Effective Date: November 30, 2013

who continue to have an interest to serve on the Board or Committee shall be submitted to County Council for consideration to fill the vacancy. The Clerk’s Office will also re-advertise the vacancy in the newspaper.

Appointment: Applications shall be considered at a meeting of the Committee of the Whole. Staff will provide members of the Committee with each application and recommendations as required. Committee of the Whole shall consider the applications and provide direction to staff as to the appointments to be made by resolution to be presented in Open session at the next regular meeting of County Council. The term of appointments shall be determined by the mandate of the committee in accordance with Schedule B to By-law 2013-0020. Committee members will continue to serve on a committee past the expiration of their term until they are replaced. Renewed membership on a committee is not automatic; any member of the public who wishes to serve for an additional term must submit the approved application form to be considered for re-appointment;

Notifications: The Clerk’s Office will notify all applicants, in writing, of County Council’s decision.

Vacancies: Where a vacancy occurs as a result of resignation or other reasons, the Clerk shall notify the previous unsuccessful candidates to determine whether they wish to let their name be reconsidered for appointment, and arranges for a public notice and advertisement of vacancies and descriptions of roles and responsibilities of Committee members appointed. The Appointment process noted above is then followed.

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Corporate Policy & Procedure Manual Subject:

Approved:

Revision Date: September 18, 2013

Citizen Appointments to Boards and Committees Of County Council

September 18, 2013

Index Number A09-ADM-001 Page 3 of 4

Effective Date: November 30, 2013

Application Form Appointments to Committees

Please complete this application form in its entirety. Should this application form not be fully completed, the County of Frontenac reserves the right to reject the application. In addition, the provision of any false or misleading information on this application form will be sufficient reason for the County of Frontenac to reject the application or to terminate an appointment. Please provide the following information: Name: City: Occupation: Phone (Bus) Email address:

Address: Postal Code: Date: (Res)

Mailing Address (if different than above)

Requirements: Please  Canadian Citizen Minimum 18 Years of Age Eligible Municipal Elector in the County of Frontenac

Yes

No Please note that most appointments are for four (4) years in accordance with the term of County Council.

Name of Committee to which you are seeking appointment: (if more than one, please list in order of preference) 1 2 3

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Corporate Policy & Procedure Manual Subject:

Approved:

Revision Date: September 18, 2013

Citizen Appointments to Boards and Committees Of County Council

September 18, 2013

Index Number A09-ADM-001 Page 4 of 4

Effective Date: November 30, 2013

Please provide a brief summary of those elements of your education, employment history, experiences and interests which you feel should be considered in support of you application:

NOTICE OF COLLECTION/YOUR SIGNATURE Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with MFIPPA. Personal information collected on this application form will be used to assist in selecting appointees for the various civic bodies and may form part of the publicly available meeting agendas and minutes. If appointed to a civic body, your personal information may also be used by County staff to conduct committee and County business. Questions regarding the collection, use, and disclosure of this personal information may be directed to Jannette Amini, Manager of Legislative Services/Clerk, 613-548-9400 ext. 302 or jamini@frontenaccounty.ca.

Date

Signature

Please submit your application to: Ms. Jannette Amini, Manager of Legislative Services/Clerk County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0 Fax to: 613-548-0839 E-mail to: jamini@frontenaccounty.ca

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Office of the Clerk

Memo To:

County Council

From: Jannette Amini, Manager of Legislative Services/Clerk cc:

Kelly Pender, Chief Administrative Officer

Date: January 16, 2018 Re:

Report 2018-004 – Consideration of Appointments to the Planning Advisory Committee and the Community Development Advisory Committee

Thank you for your questions and comments regarding the citizen appointments process. Although the Citizen Appointments to Boards and Committees Policy does not stipulate a nominations process, past practice has been that all applicants are listed and each member of Council is entitled to one vote per vacancy for their choice of applicant. The Clerk will ask each member of Council how they vote and after each member has voted, the applicant with the most votes is appointed. Should there be a tie, this is done a second time between those 2 applicants. This process outlined follows the nomination process for Warden and Deputy Warden in our procedural bylaw as follows: Nominations Candidates Stand for Election

Nominators to Speak

5.5

Nominations shall be received until Council by Motion closes the nominations.

5.6

Once nominations have been closed, the Clerk shall determine the willingness of each candidate nominated to stand for election.

5.7

Each mover and seconder of those candidates who stand for election shall be entitled to speak once in support of their candidate for a maximum of five minutes.

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5.8

Each candidate who stands for election may make a presentation to Council, not to exceed five minutes in duration.

5.9

The election of the Warden shall be by secret ballot under the authority and the direction of the Clerk.

5.10

Pursuant to Section 233 of the Municipal Act, 2001 and amendments thereto, for the purposes of election of Warden, each Member of County Council shall have one vote.

5.11

If no candidate for Warden receives a majority of the votes cast, the candidate receiving the fewest votes shall be eliminated from the next secret ballot. In the case of a tie for the fewest votes, there will be a second vote of the candidates that tied to determine which candidate will be eliminated from the ballot.

Candidates to Speak Secret Ballot

Number of Votes

Tie for Lowest Member of Votes

It should be noted that the Municipal Act only permits secret ballot voting for the Head of Council or the Presiding Officer at Council as noted under Sections 233 (5), 238 (4) and (5) and 244 which state: Secret ballot 233(5) The head of council may be appointed by secret ballot. 2001 Presiding officer 238(4) The procedure by-law may, with the consent of the head of council, designate a member of council, other than the head of council, to preside at meetings of council. 2006, c. 32, Sched. A, s. 102 (4). Secret ballot 238(5) A presiding officer may be designated by secret ballot. 2006, c. 32, Sched. A, s. 102 (4) Open voting 244 – Except as provided in sections 233 and 238, no vote shall be taken by ballot or by any other method of secret voting, and every vote so taken is of no effect. 2001, c. 25, s. 244; 2006, c. 32, Sched. A, s. 106. Should Council wish to change this process by including an interview stage, it should be consistent for all Committees of Council, with all applicants for all committees going through the same process. The requirement of an interview should also be noted in any advertising that the County conducts regarding requests for applications to Boards and Committees.

File M2018-01 Memo to staff/council – Nominations Process

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In the interest of transparency, the discussion regarding process should take place in open session rather than closed session or by email. Having said that, Council may wish to move into closed session to discuss any identifiable individual. A motion from the floor, either at the beginning of the meeting during adoption of the agenda, or at the point of discussing the nominations would be appropriate. Should you have questions or concerns, please do not hesitate to contact me. Regards,

Jannette Amini Manager of Legislative Services/Clerk

File M2018-01 Memo to staff/council – Nominations Process

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AGENDA ITEM #f)

Report 2018-005 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2018

Re:

Corporate Services – Finance - 2018 Temporary Borrowing Bylaw

Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services - 2018 Temporary Borrowing By-law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2018. Background On an annual basis, the Municipal Act, Chapter 25 of the Statutes of Ontario 2001, permits a council to pass a by-law authorizing the head and treasurer to borrow, from time to time by way of promissory note or banker’s acceptance, such sums as the council considers necessary to meet current expenditures during the year. These provisions read as: 407(2) Except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a) from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and (b) from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year. 407(3) Until the budget is adopted in a year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year.

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Comment Based on our 2018 estimates, unpaid temporary borrowings should not exceed $20,412,195 for the first three-quarters of the year and $10,206,098 for the final quarter of 2018. Sustainability Implications Governance – appropriate stewardship of County resources Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Corporate Services – Corporate Services – Finance - 2017 Temporary Borrowing Bylaw December 20, 2017

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AGENDA ITEM #a)

Report 2018-007 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2018

Re:

Office of the Chief Administrative Officer - Council Strategic Priorities Status Report

Recommendation This report is for information purposes only. Background At the June 18, 2014 meeting of County Council a motion was approved to adopt a strategic plan. The plan was facilitated by Performance Concepts Consulting Inc., and included public consultation and meetings with each member Council. The approved Strategic Plan included three specific goals that centred on the following:   

Seniors and the Aging Tsunami The Future of Waste Management Long Range Financial Planning and Economic Development

Council developed a long term, 50 year vision of the County in its Directions for Our Future in 2009. The Strategic Plan was later re-affirmed by the current council at its meeting held May 18, 2016. The Fairmount Home Strategic Plan was endorsed in 2012. Since June 2014 Council has further refined its long term strategy for the County through the adoption of the Official Plan and the endorsement of Economic Development Charter in 2015. These plans all envision longer term outcomes for a sustainable County of Frontenac. The purpose of any strategic plan is to establish priorities, focus efforts, allocate scare resources, provide a tool for Council to use to evaluate new opportunities and ultimately measure progress towards its longer term outcomes. The purpose of this report is to provide Council with a summary of work completed on Council’s priorities to the end of 2017, as well as an opportunity to discuss the strategic plan and direction, as the current Council is in the last year of its term.

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Comment Goal #1: Meeting the Aging Tsunami Challenge for Frontenac Seniors by:  Addressing the existing gap in Seniors Transportation by ensuring 100% of Seniors receive a timely, affordable ride to scheduled medical appointments – to be accomplished by the end of the 2015-18 term of Council. A total of $1,500,000 was reserved in 2014 for Seniors Issue in accordance with the County’s strategic plan. The breakdown was discussed as being $100,000 for Seniors Transportation which was formalized by Council at its meeting held September 21, 2016 through report 2016-104. Transportation services in the County of Frontenac is provided by the Frontenac Transportation Services (FTS). FTS provides rides for adults, seniors and children living in North, Central and South Frontenac and Frontenac Islands and works with the County to fulfil the County’s strategic goal of addressing the existing gap in senior’s transportation. In 2016-2017, it provided 6881 rides for seniors (medical appointments, shopping and social activities including day away). The County of Frontenac provides an annual contribution to the FTS of just over $96,000. The trends that FTS is seeing is that senior rides are increasing; however revenue generated by these rides is 18 cents less than that from third party billing, resulting in an experience shortfall in revenues for FTS. As a result of this revenue shortfall, the County of Frontenac provided an additional one-time contribution of $20,000 for 2018, to be funded from the Seniors Transportation Reserve. The contribution is to be monitored for success with the expectation that FTS provide the County with a Business Plan prior to the 2019 Budget, including a sustainability plan moving forward. Discussions with FTS indicate that although a shortfall exists and mitigation strategies are being considered, all requests by seniors for a ride to a scheduled medical appointment are being met. However not all seniors are aware of the service or do not utilize the service due to costs and subsidies are limited should the demand increase. FTS has also advised that the service has limitations, those being:

FTS requires a sufficient number of volunteer drivers throughout the county. Although current demands are being met, the existing volunteer drivers would be challenged to accommodate an increase in demand for the service.
It can be challenging to find drivers willing to travel longer distances to more remote rural areas to pick and deliver clients to medical appointments. The LHIN will only subsidizes rides for medical appointments when the client is in the car and as such, FTS requires subsidies to pay the volunteers when traveling to a client’s home.
Subsidies are required to assist those who cannot afford the service. The determination of the required subsidies would be based on need, which FTS predicts will increase as the seniors population grows.

Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report January 17, 2018

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Page 2 of 8

AGENDA ITEM #a)

 Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships – to be accomplished by the end of the 2015-18 term of Council. The Future of Waste Management As noted above, a total of $1,500,000 was reserved in 2014 for Seniors Issues in accordance with the County’s strategic plan. The breakdown was discussed as being $1,400,000 for Senior Housing which was formalized by Council at its meeting held September 21, 2016 through report 2016-104. All member municipalities have commenced their planning and the following update is provided for Councils reference: Township of Frontenac Islands The Township of Frontenac Islands was the first member municipality to commence the Seniors Housing Task Force and develop a Business Plan for seniors housing. The Task Force first met on March 26, 2014. The RFP for the development of a Business Plan was awarded to SHS and Re/fact Consulting with the Business Plan being approved by the Task Force March 30, 2015. It was subsequently approved by Township Council and construction of a 5 unit Seniors Housing complex began in the spring of 2017. The official grand opening took place on November 25, 2017. Currently 4 units are rented and the remaining unit is anticipated to be rented within the month of January. Township of South Frontenac The Township of South Frontenac was the second member municipality to commence the Seniors Housing Task Force and develop a Business Plan for seniors housing. The Task Force first met on February 16, 2016. SHS and Re/fact Consulting worked with the Task Force to develop a Business Plan for South Frontenac which was approved on March 8, 2017 and was subsequently approved by Township Council. At its meeting held November 27, 2017, Township Council has committed to pursuing a Seniors Housing Project which includes a municipal investment and has directed staff to explore a partnership with the Kingston Frontenac Housing Corporation as well as explore potential sites. Township staff have advertised for land and are presently working with KFHC. Township of Central Frontenac The Township of Central Frontenac was the third member municipality to commence the Seniors Housing Task Force and develop a Business Plan for seniors housing. The Task Force first met on February 7, 2017. SHS and Re/fact Consulting have been working with the Task Force as well as the Townships Seniors Housing Committee. The consultants have reviewed in detail the consultation strategy, survey, etc. and will be making some final adjustments, expanding the contact list, confirming focus group tables and key informant interviewees. Consultations have been delayed as a result of the holiday season, seniors heading south, and many cottagers gone for the season as there was concern about getting meaningful input. An approach now being considered is staging consultations in to the New Year to try and capture as board a constituency as possible. Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report January 17, 2018

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AGENDA ITEM #a)

Township of North Frontenac Staff attended the Township of North Frontenac Council meeting on July 22, 2016 to provide Council with a presentation on the Seniors Housing Project. As a result of that meeting, staff were requested to set up an initial meeting with the Seniors Housing Task Force for North Frontenac. Unfortunately due to staff absences, the Seniors Housing Task Force for North Frontenac was unable to meet in 2016. In June of 2017, the Chief Administrative Officer provided a presentation to the Township Council on the Seniors Housing Community Pilot Project which resulted in Mayor Higgins and Councillor Hermer of the North Frontenac Council to meet with the local community to determine how to study the local needs. It has been noted that currently North Frontenac is investigating how best to move seniors housing forward in that municipality along with what is actually required in the township. As a result, the Consultants for the Seniors Housing projects offered to come and speak with the SHTF for North Frontenac so that the committee is able to best determine what is required in North Frontenac. This meeting took place on January 9 th, 2018. Goal #2: Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents:  Coordinate the establishment of a “Made in Frontenac” position and financial plan to be executed by the end of the current Council term, to inform the Eastern Ontario Wardens caucus on solid waste management solutions, including energy-from-waste.  Frontenac’s position will be supported by technical data and financial planning in collaboration with local municipalities. At its meeting held February 15, 2017, Council directed staff to investigate options to assist Council to make progress with the Frontenac County Waste Strategic Goal and report back their findings, including considering such programs as recently approved by the Ministry of the Environment and Climate Change to divert all organic material to a local Anaerobic Bio-digester on Wolfe Island and current energy-from-waste technologies for non-organic waste. Public Works Managers and Cambium determined the best course of action would be to complete the recommended study in order to take full advantage of the changes coming under Bill 151, Waste Free Ontario Act, which addresses the options to assist Council with progress towards the Frontenac County Waste Strategic Goal. A grant submission to the Continuous Improvement Fund (CIF) to fund a study that identifies opportunities to develop a regional approach to optimize waste diversion in Frontenac County resulted in the County receiving a grant. The grant will provide our member municipalities with a complete understanding of both their blue box program and waste stream which will allow them to make decisions regarding optimization and/or negotiations with producers regarding recyclables. A final work plan and cost estimate will be developed by the Public Works Group for consideration by County and Township Councils in 2018.

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AGENDA ITEM #a)

Goal #3: Respect for the taxpayer and focused economic development:  Recognizing that there is only one ratepayer that bears the burden of property taxes and further that ongoing spending control is a priority, Council will develop a long term financial plan that is sustainable. At its regular meeting held September 17, 2014, County Council developed a Long Range Financial Plan and Capital Asset Planning and determined the following variables: Variable Levy Inflation % of Levy dedicated to Capital Transfer from Reserve Vehicle Borrowing (%) Building Borrowing (%) Mechanical & Equipment Borrowing <10 years (%) Mechanical & Equipment Borrowing >10 years (%) Land Improvements Borrowing (%) Interest on Debt Term for Debt 2024 Predicted Assessment (% FPS Allocated to City of Kingston)

Council Direction 2.00% 0.65% $2,900,000.00 0% 50% 0%

Anticipated Surplus/Deficit

$0.00

0% 50% 5% 20 77%

This direction and variables can be found in the Budget Policy By-law 2015-0026 approved by Council at its meeting held June 17, 2015 which will guide Council in its annual budget deliberations. In addition, staff report annually to Council on the update of the County’s long term financial sustainability  Council agrees to prioritize support to the economic development objective of employment/revenue generation; and to support continued efforts to rationalize costs across the Townships and County. A Charter for Economic Development in the Frontenacs was created on March 5, 2015 and as a follow up, at its meeting held September 23, 2015 Council endorsed the 20162018 Economic Development Implementation Plan highlighting five priorities. This plan became the basis for a successful funding application to the Rural Economic Development Program (RED). The chart below demonstrates the progress made on each priority.

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AGENDA ITEM #a)

Priority

Target

Progress

Branding Exercise and Related Signage

Increased awareness of the Frontenacs leading to increased year-round tourism

Brand package complete and presented to Council in July of 2016

115 Frontenac Brand Ambassadors making use of logo, tagline, hashtag in various ways

www.infrontenac.ca taken online in February of 2017 and is continuously being improved as a tool for investor, visitor or resident attraction.

Uniform Signage Strategy under development

Accommodation Review and Strategy completed in July of 2017

Attendance at Ontario East Investor event in November of 2017

4 leads generated for new B&B’s, Eco Retreats, and glamping opportunities and support being provided to 3 additional businesses

Five or more new food and beverage businesses have begun in Frontenac since 2015.

County role in creation of businesses not clear, but County has assisted in the promotion and development of several businesses once established.

County to undertake Active Transportation Master Plan and Trails Master Plan update in cooperation with township Public Works departments in 2018

Accommodation Facilities – Attraction and Retention

Food and Beverage Retention and Expansion

Develop a Recreation Infrastructure Plan

100 new beds across Frontenac County

Three new food and beverage businesses

More kilometres of trail and related recreation opportunities, facilities and businesses.

Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report January 17, 2018

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AGENDA ITEM #a)

Contract a Community Development Coordinator

Realization of the Economic Development Implementation Plan

County completed 8.5 km of 12.5 km construction of K&P Trail between Tichborne and Sharbot Lake during 2017

Verona Trailhead property purchased by County in 2016 to be developed in 2018.

Community Development Officer hired during the summer of 2016.

Relationships and collaborative opportunities developed with local businesses located across Frontenac County.

Implementation of the Brand and Frontenac Ambassador program successful.

The RED program is focused on working collaboratively with the townships and community members on a variety of projects. In addition to the programs identified in the implementation plan above, the following initiatives were included at the request of our partners:

Ferry by Foot Promotion Plan to encourage visitors to Wolfe Island to consider walking or cycling onto the Ferry to assist with congestion during peak times during the summer.

Local Food Awareness Campaign to help local residents, businesses and tourists find the flavours and food unique to Frontenac.

Uniform Trail and Wayfinding Signage to improve navigation on the Frontenac Trail network.

The Charter for Economic Development highlights several principles that balance the economy, environment, social and cultural interests of our communities, including working collaboratively, being accountable, communicating effectively, recognizing the rural lifestyle and being prepared - planning, balancing risk and taking advantage of opportunities. Staff and County Council have recognized several opportunities that benefit our local economies and have pursued involvement or taken a leadership role in these. Two significant opportunities are outlined below.

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AGENDA ITEM #a)

Goat Dairy Development In response to the development of a $225 million dollar infant formula processing plant in the City of Kingston, Frontenac County has worked to understand the demand for 75 million litres of goat dairy and the potential opportunities for local farms to participate in the supply chain. Tourism Development The Charter for economic development recognizes the importance of visitors to the Frontenac region and the key role tourism plays for local businesses. In addition, early in the development of the Frontenac Ambassador program, several businesses highlighted a desire to attract four seasons of visitors to Frontenac. Traditionally, tourism development was considered to be the responsibility of the Land O’Lakes Tourist Association. Over recent years, the association was not able to play a significant role alone in the promotion of the region due to a lack of resources. In December of 2017 the organization decided to cease operations, and will no longer be promoting the Land O’Lakes, effective immediately. Over the course of 2017, County staff have developed relationships associated with Tourism and Tourism Development to further assist local businesses in the promotion of our region. Activities associated with this work include attending the Tourism Kingston education session for front line hotel and restaurant staff, sponsoring the Wolfe Island Music Festival, providing information at the Day of the Pig festival in Sharbot Lake, and improving the relationship between Frontenac County and Regional Tourism Organizations (RTO). County Council has budgeted for the development of a tourism event incentive program in 2018 to further assist in the development of this priority. Sustainability Implications The development of a strategic plan tied to a long range financial plan is a key element in ensuring that Council, citizen and staff objectives are aligned. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Wayne Orr, Township of South Frontenac Cheryl Robson, Township of North Frontenac Cathy McMunn, Township of Central Frontenac Darlene Plumley, Township of Frontenac Islands Mark Segsworth, Township of South Frontenac Louise Moody, Frontenac Transportation Services Information Report to Council Office of the Chief Administrative Officer - Council Strategic Priorities Status Report January 17, 2018

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AGENDA ITEM #b)

Report 2018-008 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Paul J. Charbonneau, Chief Paramedic/Director Mark Podgers, Community Emergency Management Coordinator

Date of meeting:

January 17, 2018

Re:

Emergency and Transportation Services - Emergency Management Program Annual Report

Recommendation This report is for information purposes. Background The following outlines the municipal requirements as set out in the Emergency Management and Civil Protection Act and how the municipality has fulfilled these requirements for 2017. For 2017, the Office of the Fire Marshall and Emergency Management provided CEMCs with an updated “Compliance Guide for Municipalities”. This Guide sets out the Province’s interpretation of the regulations and how they expect the regulations to be met for the purposes of Municipal Emergency Management Programs across the Province. The various sections of the regulations as noted in this report may reference the Compliance Guide expectations as an explanation. Program Committee The County has an Emergency Management Program Committee and the composition of the Committee was revised in 2017 by a resolution of Council. The CEMC and a senior municipal official must be part of the Committee. The County’s Committee met on March 30th, May 2nd, June 26th and September 5th. The County’s program was reviewed including the Hazard Identification and Risk Assessment, Emergency Response Plan, Training, Exercise, Public Awareness and Public Education. Emergency Response Plan: A report regarding proposed changes to the Emergency Response Plan was presented to Council for review and consideration at its regular meeting held December 20, 2017,

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AGENDA ITEM #b)

resulting in the passage of By-law 2017-0048 being a by-law to Adopt an Emergency Management Program and Emergency Response Plan and to Meet Other Requirements Under the Emergency Management and Civil Protection Act. Training: The following is a list of emergency management training conducted in 2017. All members of the County Emergency Control Group (MECG) as appointed by Council are required to complete a minimum of four hours of training per year.      

May 8 & 9- Crisis Communications Conference for Emergency Communicators and Partners - Ontario Association of Chiefs of Police June 26, 2017 – Climate Change - Peter Kimbell, Environment Canada June 26, 2017 – Public Health Inspection Lecture - Kingston Frontenac Lennox & Addington Public Health July 24, 2017- Social Media and Cyber Risk Management - Frank Cowan July 24, 2017- ESRI/Mapping Demonstration - Jeff Hughes, Kevin Farrell & Charlene Godfrey December 12 &13- Incident Management System 200 - OFMEM & Mark Podgers

Annual Emergency Management Exercise MECG members must participate in an annual exercise, which evaluates the municipal emergency plan and MECG procedures. The purpose of the annual exercise for 2017 was to test the Emergency Response Plan in a simulated widespread health incident. The exercise was held June 26th, and all CCG members were in attendance. In addition to the annual exercise there were two communications exercises conducted by our Emergency Management Communications colleagues in October as part of the Province’s Simulated Emergency Test (SET) which involved communicating with the Provincial Emergency Operations Center (PEOC) in Toronto from the County’s Emergency Operations Center location. Public Education A number of public education events were held this year including:  Emergency Preparedness information and display was placed in the common area of Fairmount Home  A Weather Radio raffle was made available to all staff members during the annual Emergency Preparedness Week in May.  6 week twitter campaign was run from April until the end of Emergency Preparedness Week  A Question & Answer Twitter campaign was run in collaboration with the Limestone District School Board and the Algonquin and Lakeshore Catholic School Board during Emergency Preparedness Week  Maintain current emergency management information on the Frontenac County website  The Communications Officer provided social media messages on the County’s Twitter feed throughout the year Information Report to Council Emergency and Transportation Services – Emergency Management Program Annual Report January 17, 2018

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AGENDA ITEM #b)



Information on the County Page regarding frozen services, power outages, flooding, well water safety, extreme heat, and winter driving.

Critical Infrastructure The Critical Infrastructure throughout the County was reviewed and updated with the assistance of County and township staff. Continuity of Operations: The County of Frontenac has initiated the preliminary steps in formulating a Continuity of Operations. The business units within the County have identified their critical functions on the basis of maximum allowable downtime and maximum tolerable period of disruption. Work will continue into 2018 to complete plans for all departments and finalize a County Continuity of Operations Plan that will enhance and compliment the County’s Emergency Management Programme. Sustainability Implications This committee is responsible for upholding council’s commitment to, and promotion of strong, resilient, diverse, rural communities through a comprehensive emergency management planning and education program. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Information Report to Council Emergency and Transportation Services – Emergency Management Program Annual Report January 17, 2018

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AGENDA ITEM #c)

Report 2018-009 Council Information Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Barb McCulloch, Manager of Human Resources

Date of meeting:

January 17, 2018

Re:

Corporate Services – Non-Union Pay Equity Maintenance Plan

Recommendation: This report is for information only. Background: Employers have an obligation under the Pay Equity Act to ensure that the job rates of female job classes remain at least the same as the job rate of a male job class of equal or comparable value. The County of Frontenac is committed to maintaining pay equity as established by the Amended Pay Equity Plan, effective October 1, 2015, ensuring that salary policies have been applied equitably across the non-union employee groups. Comment: Management of a fair compensation structure and consideration of internal equity have ensured that the County continues to respect its Pay Equity obligations. The County has completed the annual evaluation of pay equity maintenance for the non-union staff. The following process was used to ensure pay equity maintenance of the Non-union Amended Pay Equity Plan: a) A review of the job classes to identify any new permanent non-union positions. b) A review of the job classes to identify any significant changes to jobs. c) A review of the male job classes to determine if a male job class has been created or eliminated that would be used as a comparator. d) A review of all job classes to determine any changes to gender dominance.

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AGENDA ITEM #c)

All of the identified female job classes are pay equity compliant with the compensation of each female job class at least as high as that of its male comparator, or the target rate as determined by the male wage line. Therefore, pay equity maintenance is achieved effective December 20, 2017. Sustainability Implications: The pay equity plan will continue to be reviewed on an annual basis to ensure maintenance of the amended pay equity plan through monitoring of changes to job content and compensation. Financial Implications: There are no pay equity adjustments required for the non-union group for the 2017 year. Organizations, Departments and Individuals Consulted and/or Affected: Clarence Willms, C. Willms Consulting

Information Report to Council Corporate Services – Non-Union Pay Equity Maintenance January 17, 2018

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AGENDA ITEM #a)

By-Law No. 2018-0001 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0010 (to impose user fees and charges for services) Whereas Sections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets, on persons, (a) for services or activities provided or done by or on behalf of it; (b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and

(c) for the use of its property including property under its control. And Whereas the Council of the County of Frontenac adopted By-law No. 2013-0010, being a by-law to impose user fees and charges for services, on March 20, 2013; And Whereas the Council deems it expedient to amend By-law No. 2013-0010; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:

That By-law 2013-0010, as amended be further amended by deleting Schedules A through F in their entirety and replacing with Schedules A through F attached hereto; and
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 17th day of January, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of January, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

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AGENDA ITEM #a)

Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

Document Searches (pursuant to MFIPPA)1 per hour

$30.00

$50.00 per copy

Individual Township Street Atlas (printed and bound)

$15.00 per copy

Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act

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Schedule B Fees for Facility Rentals

Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.

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AGENDA ITEM #a)

Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday) The Bud Clayton Memorial Frontenac Room Kingston Frontenac Rotary Room Auditorium County Use (includes member Townships)  No Charge Including Fairmount (Must have staff sponsor or  No Charge  No Charge Home sponsored residents/family assigned designate who will be events present for the meeting and will be responsible for clean-up/close down procedures)  50% Deposit Required (Non  50% Deposit Required (Non  50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 within 48 hours) within 48 hours) hours) County Affiliate or Not For Profit  $30/half day (4 hours)  $60/half day (4 hours)  $120/half day (4 hours) (Must have affiliate/association sponsor who will be present for the  $50/day (8 hours)  $100/day (8 hours)  $200/day (8 hours) meeting and will be responsible for  After hours charge ($40/hr.)  After hours charge ($40/hr.)  After hours charge ($40/hr.) clean-up/close down procedures)  Stand-by Tech Support  Stand-by Tech Support  Stand-by Tech Support charge is charge is ($40/hr.) charge is ($40/hr.) ($40/hr.)  Damage Deposit ($250)  Damage Deposit ($250)  Damage Deposit ($250)  50% Deposit Required (Non  50% Deposit Required (Non  50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 within 48 hours) within 48 hours) hours)  Proof of insurance required  Proof of insurance required  Proof of insurance required  $45/half day (4 hours)  $$90/half day (4 hours)  $150/half day (4 hours) For Profit Company  $75/day (8 hours)  $150/day (8 hours)  $250/day (8 hours)  After hours charge ($40/hr)  After hours charge ($40/hr)  After hours charge ($40/hr)  Stand-by Tech Support  Stand-by Tech Support  Stand-by Tech Support charge is charge is ($40/hr.) charge is ($40/hr) ($40/hr)  Damage Deposit ($250)  Damage Deposit ($250)  Damage Deposit ($250)

AGENDA ITEM #a)

Schedule C Tariff of Fees for Land Use Planning Subdivisions/Condominiums Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units

$3,000

21 to 50 developable lots/blocks/units

$4,500

More than 50 developable lots/blocks/units

$6,000

$1,250 $500

$500 $600

Condominiums Exemption Application Fee

$1,000

For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.

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Part Lot Control Final Approval

$300

Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment

$1,000

County or Local Official Plan Amendment Initiated by Municipality

No fee

Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development

$87.00/hour

Community Planner

$50.00/hour

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Schedule D Fees for Services for Fairmount Home Other Charges Satellite Television for Residents Telephone for Residents

$5.00/month $7.00/month plus long distance charges

WiFi for Residents

$12.00/month $5.00 one-time set up fee

External Catering See attached External Catering Form

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AGENDA ITEM #a)

CATERING ORDER FORM County of Frontenac

Name of event: Time of Delivery

Date of event: Requested by:

Telephone: Department:

Location

Number of staff Cost Centre

Number of residents

Number of invitees

External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages

Servings Unit Cost

Coffee, smallServes pot 8 $ 8.00 $ Percolator/Urn 30-40 35.00 Thermal container, lrg 70.00 Coffee, decaffeinated 0.65 Tea bag and hot water 1.00 Juice, bottle 1.85 Pop, can 1.00 Punch bowl, 35-40 small 8.00 Punch bowl, large 50 12.00 Bottled water, 330 ML 1.50 Milk, 250 ML 2% 1.00 Subtotal Beverages $ Bakeshop Muffins 1.20 Baked cookies 0.60 Croissants 1.00 Squares, 2 Each 0.80 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Pie, fruit Serves 8 12.00 Pie, cream………. Serves 8 10.00 Subtotal Bakeshop Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 0.5

** Indicate special requirements

0 0 0 0 0 0 0 0 0 0 0 0 0

0 Plates, small, 6”

0.10

0 Plates, large, 9”

0.05

0 Knives

0.03

0 Forks

0.03

0 Spoons

0.03

0 Napkins

Styrofoam cups

0.02

Straws

0.02

0 0

Subtotal Paper Products

Combined subtotals………………………………………… Applicable Labour 23.93 0 Goods and Services Tax 8% Provincial Sales Tax

GRAND TOTAL…………………………………………….…

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Schedule E Fees for Services for Frontenac Paramedic Services Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$760.00

Additional Charges: For each hour or portion thereof

$190.00

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report

$35.00

Physical Fitness Test Per Test

$155.00

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Schedule F Fees for Citizen Land Use on County Owned Property Certificate of Permission Application and Inspection Fee ………………………………………………………………….. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation Application and Inspection Fee ………………………………………………………………….. $250* for the duration of the agreement ………………………………………………………. + $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement Application Fee ………………………………………………………………………………………… $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Right of Way (RoW) Application Fee ………………………………………………………………………………………… $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Sale Application Fee ………………………………………………………………………………………… $250* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.

Plus related disbursements.

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139 of To amend By-law No.Page 2013-0010 (to151 impose user fees and charges for servi…

AGENDA ITEM #b)

By-Law Number 2018-0002 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) resulting from Bill 68 Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2017 (MOMLA), which makes certain amendments to the Municipal Act, received Royal Assent on May 30, 2017 where certain amendments come into force on January 1, 2018 And Whereas The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to certain amendments resulting from the Proclamation of Bill 68; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: And Further That Procedural By-law 2013-0020 as amended be further amended as follows: 1.

140 of 151 from Bill 68 (Proposed By-law No… To amend By-law No.Page 2013-0020 resulting

AGENDA ITEM #b)

That a Section 4 – Membership on Council, 4.3 deleted in its entirety and replaced with: (1)

(2)

By-law No. 2018-0002 – To Amend By-law No. 2013-0020 Bill 68 amendments January 17, 2018

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AGENDA ITEM #b)

If appointed under Section 268 of the Municipal Act, it is the responsibility of the Member of Council upon whose behalf an alternate will be serving to ensure that a copy of the meeting agenda is provided to the alternate in advance of the meeting. The remuneration and/or reimbursement of appropriate costs incurred by an alternate while serving in this capacity shall be the responsibility of the constituent municipality. An alternate shall not be eligible to attend a convention or seminar on behalf of the County. An alternate attending a meeting of County Council as an observer only, shall leave the meeting room when the meeting is closed to the public. 4.

That Section 6 – Meetings of Council, 6.6 Closed Meetings be amended by adding the following: i)

information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

That this amending by-law shall come into force and take effect on the date of final passing.

By-law No. 2018-0002 – To Amend By-law No. 2013-0020 Bill 68 amendments January 17, 2018

142 of 151 from Bill 68 (Proposed By-law No… To amend By-law No.Page 2013-0020 resulting

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AGENDA ITEM #b)

Read a First and Second Time this 17th day of January, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of January, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0002 – To Amend By-law No. 2013-0020 Bill 68 amendments January 17, 2018

143 of 151 from Bill 68 (Proposed By-law No… To amend By-law No.Page 2013-0020 resulting

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AGENDA ITEM #b)

Appendix A to By-law 2018-0028 SCHEDULE B-5 – ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:

Administrative Building Design Task Force

ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac Administrative Building Design Task Force shall be comprised of three (3) members of County Council appointed by County Council (ii) The members of the County of Frontenac Administrative Building Design Task Force shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council and who shall be named in this Schedule; (iii) The Administrative Building Design Task Force shall meet as required. (iv) The County of Frontenac Administrative Building Design Task Force shall adhere to the County’s Procedural By-law No. 2013-0020 and any amendments thereto, specifically Section 26 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Mission The mission of the County of Frontenac stated in its Mission Statement is the effective, efficient and sustainable delivery of service to its citizens. Within the context of the Values and Principles detailed, the Administrative Building Design Task Force will be guided by the Mission Statement: (ii) Mandate a)

To carry out a space review and analysis of the County of Frontenac Administrative Building

To review and consider options for the Administrative Building and make recommendations to Council

If necessary, to review any proposals and recommend to Council a design team for any refurbishing of the Administrative Building

If necessary, to work with the architect to bring back design options/costing for Council consideration

If necessary, to periodically receive updates and provide input on the final details of the refurbishing/construction phase of the Administrative Building

By-law No. 2018-0002 – To Amend By-law No. 2013-0020 Bill 68 amendments January 17, 2018

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AGENDA ITEM #b)

COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following members of Council to the County of Frontenac Administrative Building Design Task Force: Council Liaison to Corporate Services Councillor Tom Dewey Three (3) Members of County Council: 

Councillor Natalie Nossal



Councillor John Inglis



Councillor Ron Vandewal

By-law No. 2018-0002 – To Amend By-law No. 2013-0020 Bill 68 amendments January 17, 2018

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AGENDA ITEM #c)

By-Law No. 2018-0003 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (Appointments to the Planning Advisory Committee and the Community Development Advisory Committee) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas By-law No. 2013-0020 allows Council to establish Committees, their memberships, mandates and reporting practice, with said committees forming part of By-law 2013-0020 as Schedule B; And Whereas the Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to the appointments to the Planning Advisory Committee and the Community Development Advisory Committee: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That Schedule B-3, Community Development Advisory Committee be amended to add as a Community Representative, whose terms shall expire November 30, 2018;

That Schedule B-4, Planning Advisory Committee be amended to add as a Representative from the Community, whose term shall expire November 30, 2018;

That this amending by-law shall come into force and take effect on the date of final passing.

That this by-law shall take effect on the date of its final passing.

146 of 151 To amend By-law No.Page 2013-0020 (Appointments to the Planning Advisory Com…

AGENDA ITEM #c)

Read a first and second time this 17th day of January, 2018. Read a third time and finally passed this 17th day of January, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No.2018-0003 – To amend By-law 2013-0020 (Appointments to PAC and CDAC) January 17, 2018 Page 2 of 2

147 of 151 To amend By-law No.Page 2013-0020 (Appointments to the Planning Advisory Com…

AGENDA ITEM #d)

By-Law No. 2018-0004 of The Corporation of the County of Frontenac being a by-law to authorize temporary borrowing for current expenditures for the year 2018 Whereas per Section 407(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended (“the Act”), at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amounts that the municipality considers necessary to meet the current expenditures of the municipality for the year; And Whereas the Corporation of the County of Frontenac (“the County”) deems it necessary to borrow from time to time until other revenues are collected; And Whereas per Section 407(2) of the Act, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed: (a)

from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and,

(b)

from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year.

And Whereas per Section 407(4) of the Act estimated revenues of the County as set forth in the estimates adopted for the year 2018 is $40,824,390, which does not include revenues derivable or derived from: (a)

arrears of taxes, fees or charges; or

(b)

a payment from a reserve fund of the municipality, whether or not the payment is for a capital purpose.

Now Therefore the Corporation of the County of Frontenac enacts as follows:

That the Warden and Treasurer are hereby authorized, on behalf of the County, to borrow from time to time, by way of promissory note or banker’s

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AGENDA ITEM #d)

acceptance, from the TD Canada Trust (the “Bank”), any municipality or school board, a sum or sums not to exceed the aggregate of $20,412,195 from January 1, 2018 to September 30, 2018 and $10,206,098 from October 1, 2018 to December 31, 2018 less the amount of similar borrowings which are still unpaid to meet, until the taxes are collected, the current expenditures of the County for the year 2018, including the amounts required for the purposes mentioned in Sub-section (1) of the said Section 407 and to give, on behalf of the County, to the said Bank, a promissory note(s) or banker’s acceptance(s), sealed with the corporate seal and signed by the Warden and Treasurer for the monies so borrowed with interest, in the case of borrowing from the Bank at the Bank’s prime interest rate less one-quarter per cent which shall be as notified by the Bank to the Treasurer from time to time, or in the case of borrowing from a municipality or school board at a rate to be negotiated with the municipality or school board but not to exceed the Bank’s prime lending rate at the time of borrowing. 2. That all sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and in previous years from the said Bank, municipality or school board for any or all of the purposes mentioned in the said Section 407 of the Act shall, with interest thereon, be a charge upon the whole of the revenues of the County for the current year and for all preceding years, as and when such revenues are received. 3. That the Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the current year and preceding years, or from any other source, which may lawfully be applied for such purposes. 4. That this by-law shall come into force and effect on the final passing thereof. Read a First and Second Time this 17th day of January, 2018. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of January, 2018. The Corporation of the County of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-law No. 2018-0004 – To authorize temporary borrowing for current expenditures for 2018 January 17, 2018

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AGENDA ITEM #e)

By-Law No. 2018-0005 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on January 17, 2018

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 17, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 17, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 17, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 150 of 151of Council (Proposed By-law No. 2… To Confirm All Actions and Proceedings

AGENDA ITEM #e)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of January 2018. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of January

The Corporation of the County Of Frontenac

Ron Higgins, Warden

Jannette Amini, Clerk

By-Law No. 2018-0005 – To Confirm all Actions and Proceedings of County Council January 17, 2018

Page 151 of 151of Council (Proposed By-law No. 2… To Confirm All Actions and Proceedings

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