Body: Council Type: Agenda Meeting: Regular Date: January 18, 2017 Collection: Council Agendas Municipality: Frontenac County
[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2017/Regular Council - 18 Jan 2017 - Agenda.pdf)
Document Text
Frontenac County Council Meeting Wednesday, January 18, 2017 – 9:00 a.m. Kingston Frontenac Rotary Auditorium 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am
AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held November 16, 2016 and Closed Minutes of the Committee of the Whole Meeting held November 23, 2016
- Labour relations or employee negotiations as it relates to the Labour Relations Strategy for Union negotiations with CUPE 2290
- Labour relations or employee negotiations as it relates to negotiations with OPSEU 462 and CUPE 2290 Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
10 - 27
Adoption of Minutes a) Minutes of Meeting held December 21, 2016 Resolved That the minutes of the regular Council meeting held December 21, 2016 be adopted. Deputations and/or Presentations
28 - 38
a)
Mr. Mark Segsworth, Public Works Manager, Township of South Frontenac will present to County Council an overview of Bill 151, The Waste-Free Ontario Act, and a general overview of the state of the landfill sites.
Page 1 of 174
Page Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
39 - 62
Briefings Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer Briefing: Mr. Wayne Fairbrother, County Solicitor will speak to Council a) with respect to Report 2017-007, Complaints regarding Breaches of Confidentiality and Code of Conduct.
63 - 81
b)
2017-001 Corporate Services Complaints regarding Breaches of Confidentiality and Code of Conduct Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Breaches of Confidentiality and Conflict of Interest Allegations report; And Further That the Council of the County of Frontenac receives the correspondence from Eric K. Gillespie Professional Corporation Barristers & Solicitors, dated December 6, 2016; And Further That the Council of the County of Frontenac direct staff to advise Mr. Eric K. Gillespie that the County of Frontenac will take no further action related to his correspondence date December 6, 2016.
82 - 90
c)
Briefing: Mr. Tony Fleming, County Solicitor will speak to Council with respect to the correspondence from Kurtis R. Andrews, Farm & Animal Welfare Lawyer, dated December 12, 2016 and J.G. Cowan WeirFoulds LLC, dated December 12, 2016, as noted in Report 2016-138, Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations.
d)
2016-138 Emergency and Transportation Services
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Page Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations [This report was deferred from the December 21, 2016 County Council meeting] Recommendation: Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations report; And Further That the Council of the County of Frontenac receives the correspondence from Kurtis R. Andrews, Farm & Animal Welfare Lawyer, dated December 12, 2016 and J.G. Cowan WeirFoulds LLC, dated December 12, 2016; And Further That the County of Frontenac take no further action. 91 - 112
e)
2017-002 Corporate Services 2017 Vendor of Record List Recommendation: Resolved That County Council receive this Corporate Services – Finance- 2017 Vendor of Record List report; And Further That Council approve the 2017 Vendor of Record List as attached (Appendix A).
113 - 114
f)
2017-003 Corporate Services 2017 Temporary Borrowing Bylaw Recommendation: Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2017 Temporary Borrowing By-law report; And FurtherThat the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2017.
115 - 125
g)
2017-004 Corporate Services 2017 User Fees and Charges Bylaw Recommendation:
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Page
Resolved That County Council receive the Corporate Services – 2017 User Fees and Charges for Services By-law report; And Further That Council that By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F their entirety and replacing with Schedules A through F attached to this report. 126 - 127
h)
2017-005 Corporate Services 2016 Federal Gas Tax Allocation By-law Amendment Recommendation: Resolved That Council of the County of Frontenac accept the Corporate Services – 2016 Federal Gas Tax Allocation By-law Amendment report; And Further That the Clerk be directed to bring forward a by-law to amend By-law 2016-0050 to authorize the revised distribution of Federal Gas Tax to the Township of North Frontenac
128 - 140
i)
2017-007 Emergency and Transportation Services Canadian Safety & Security Program (CSSP) – Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment Recommendation: Be It Resolved That the Council of the County of Frontenac accept this Emergency and Transportation Services – Canadian Safety & Security Program (CSSP) – Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Government of Canada to conduct the research project as outlined in the attached Project Charter. And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Canadian Standards Association (CSA) to conduct the research project as outlined in the attached Project Charter. And Finally Thatthe Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the University of
Page 4 of 174
Page Waterloo, Office of Research, Research Partnerships to conduct the research project as outlined in the attached Appendix “A” – CSSP Project Charter.
141 - 146
Information Reports from the Chief Administrative Officer a) 2017-006 Planning and Economic Development Amendments to Ontario Regulation 221/06 Prescribing Frontenac County as Upper-Tier Municipality to Prepare Regional Community Improvement Plans Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Warden Vandewal b)
KFL&A Public Health Board Update - Councillor Doyle
c)
RULAC, LSR and Other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
f)
Housing and Homelessness Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
i)
Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith
j)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Doyle
Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
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Page
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given History of K&P Trail expenses and payments made to the a) Townships of North Frontenac and Frontenac Islands in lieu of K&P Trail Moved by: Councillor Inglis Seconded by: Councillor Doyle Be It Resolved That Staff be directed to prepare a report detailing all costs and sources of funding regarding the K & P Trail development since the beginning of the project in approximately 2008, including the section from Unity Road north to Sharbot Lake; And Further That the report include a list of funds allocated to the Townships of Frontenac Islands and North Frontenac in lieu of trail development in these two townships, And Further That the report include an estimate of annual maintenance costs for the trail after completion. b)
Program Budgeting Marginal Analysis (PBMA) Moved by: Councillor Doyle Seconded by: Councillor McDougall Whereas for over 30 years a process called Program Budgeting Marginal Analysis (PBMA) has been available to assist in budget preparations; and, Whereas PBMA is a framework designed to guide resource allocation decisions in a manner that is explicit, rigorous and transparent; and, Whereas Software is available to help organizations implement the PBMA process which not only helps identify areas, or programs, that may be over funded but also often results in transferring resources to areas of higher importance that are underfunded, thus maximizing the benefit of every dollar spent by the organization; Now Therefore Be It Resolved That thestaff be directed to investigate the suitability of using the PBMA process to assist budget preparations
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Page for our environment, and report back their findings at the March 2017 Council meeting. Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: From the Association of Municipalities of Ontario (AMO) regarding its a) 2017-2018 Strategic Objectives. [Distributed to Members of County Council December 23, 2016] b)
From the Ministry of Municipal Affairs and the Ministry of Housing response to the County’s request to amend Ontario Regulation 221/07 to include the County in the list of upper-tier municipalities authorized to use Community Improvement Plan (CIP) tools under section 28 of the Planning Act. [Distributed to Members of County Council December 23, 2016]
c)
From the Federation of Canadian Municipalities (FCM) regarding its publication titled “This is Our Moment”. [Distributed to Members of County Council December 23, 2016]
d)
From the Kingston Frontenac Public Library Board providing its minutes of meeting held November 23, 2016. [Distributed to Members of County Council December 23, 2016]
e)
From the Ministry of the Environment and Climate Change (MOECC) providing its Annual Drinking Water Report. [Distributed to Members of County Council January 6, 2017]
f)
From the County of Lennox & Addington providing its Media Release advising of the appointment of Warden Lowry for 2017. [Distributed to County Council January 6, 2017]
g)
From the Great Lakes and St. Lawrence Cities Initiative providing a Thank You letter for the County’s membership. [Distributed to Members of County Council January 6, 2017]
h)
From the County of Wellington advising of its 2017-2018 Warden and Committee Members. [Distributed to Members of County Council January 13, 2017]
i)
From the Marine Club regarding invitation to its Annual Luncheon. [Distributed to Members of County Council January 13, 2017]
j)
From the Ministry of Citizenship and Immigration calling for Nominations for the Ontario Medal for Young Volunteers. [Distributed to Members of County Council January 13, 2017]
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Page k)
From Randy Hillier, MPP, providing comments regarding Planning & Regulations for the Mississippi Valley Conservation Authority. [Distributed to Members of County Council January 13, 2017]
l)
From Sophie Kiwala MPP providing congratulations to Deputy Warden Ron Higgins on his appointment. [Distributed to Members of County Council January 13, 2017]
m)
From Sophie Kiwala MPP providing congratulations to Warden Ron Vandewal on his appointment. [Distributed to Members of County Council January 13, 2017]
n)
From the Howe Island Ratepayers Association regarding lifting of Farm Vehicle Restrictions on the Howe Islander Ferry. [Distributed to Members of County Council January 13, 2017]
o)
From Kurtis Andrews regarding Heavy Vehicle Restrictions on the Howe Islander Ferry. [Distributed to County Council January 13, 2017]
p)
From Ernie Hardeman MPP to The Right Honourable Kathleen Wynne, Premier of Ontario regarding Ontario Hydro Prices. [Distributed to Members of County Council January 13, 2017]
q)
From Jannette Amini, Manager of Legislative Service/Clerk in response to Kurtis Andrews letter dated December 15, 2016. [Distributed to Members of County Council January 13, 2017]
r)
From the Town of Greater Napanee to the Minister of Education regarding request for Moratorium on Accommodation Review Process. [Distributed to Members of County Council January 13, 2017]
s)
From the Quinte Human Society request a Donation. [Distributed to Members of County Council January 13, 2017]
t)
From Steve Sorensen regarding Ferry Restrictions [Distributed to Members of County Council January 17, 2017]
u)
From Scott Marshall regarding Ferry Restrictions [Distributed to Members of County Council January 17, 2017]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through f) that have been circulated to all Members of County Council and that by-laws a) through f) be read a first and second time.
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Page b)
Third Reading Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. By-Laws
147
a)
To authorize the Warden and Clerk to Execute a Data Sharing Agreement between the County of Frontenac and the Paramedic Chiefs of Canada (PCC) [Proposed By-Law No. 2017-0001]
148 - 149
b)
To authorize temporary borrowing for current expenditures for the year 2017 [Proposed By-law No. 2017-0002]
150 - 158
c)
To amend By-law No. 2013-0010 (to impose user fees and charges for services) [Proposed By-law No. 2017-0003]
159 - 160
d)
To amend By-law 2016-0050 to authorize the Corporation of the County of Frontenac to distribute the Federal Gas Tax among its four lower-tier municipalities [Proposed By-law No. 2017-0004]
161 - 172
e)
To Authorize Warden and Clerk to Execute an Agreement with the Government of Canada, the Canadian Standards Association (CSA), and the University of Waterloo, Office of Research, Research Partnerships to conduct the research project noted in the Canadian Safety and Security Program (CSSP) Project Charger
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f)
To Confirm the Proceedings of County Council [Proposed By-law No. 2017-0006]
Adjournment
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AGENDA ITEM #a)
Minutes of the Regular Meeting of Council December 21, 2016 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 21, 2016 and was called to order by the Clerk at 9:30 a.m. Present:
Warden Ron Vandewal, Deputy Warden Ron Higgins, Councillors Frances Smith, Denis Doyle, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Deputy Chief of Performance Standards Mark Podgers, County Emergency Management Coordinator/Superintendent - Operations Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development Alison Vandervelde, Community Development Officer Marian VanBruinessen, Director of Corporate Services/Treasurer Susan Brant, Deputy Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC
Election of Warden and Deputy Warden The Clerk called for nominations for the Office of Warden. a)
Election of Warden
Motion #: 226-16
Moved By: Seconded By:
Councillor Doyle Councillor Smith
Resolved That Councillor Ron Vandewal be nominated for the position of Warden for the County of Frontenac for the term ending December 20, 2017. Carried
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
Motion #: 227-16
Moved By: Seconded By:
Councillor Dewey Councillor Higgins
Resolved That nominations for Warden of the County of Frontenac are hereby closed. Carried Councillor Vandewal accepted the nomination and was confirmed as Warden for 2017. b)
Election of Deputy Warden
Motion #: 228-16
Moved By: Seconded By:
Councillor Vandewal Councillor Doyle
Resolved That Councillor Ron Higgins be nominated for the position of Deputy Warden for the County of Frontenac for the term ending December 20, 2017. Carried Motion #: 229-16
Moved By: Seconded By:
Councillor McDougall Councillor Nossal
Resolved That nominations for the Deputy Warden of the County of Frontenac are hereby closed. Carried Councillor Higgins accepted the nomination and was confirmed as Deputy Warden for 2017. Declaration of Office to Warden and Deputy Warden The Declaration of Office of Warden and Deputy Warden was administered by the County Clerk after which, Warden Vandewal was dressed with the Chain of Office. Warden’s Inaugural Address I would like to thank my fellow councillors for giving me the opportunity to be Warden and represent Frontenac County. I look forward to working with council and staff to not only bring the needs and challenges forward at this level that affect us but to the next levels of government where we need help regionally as one example being the emergency communications system that we all need and need financial help with. We also welcome Richard Allen to see what new and exciting opportunities in economic development there are for the County.
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
It is with some very mixed emotions as mine and my wife’s parents have passed on and that they are not here to share this with me as far as I know in Frontenac County I am the first father and son Warden, my father Rein held the position and I am wearing the engraved watch that was given to my father for serving on the County as Warden in 1983. Thanks to my wife for being there and who has always supported me in everything that I have done. Thank you. Approval of Addendum Motion #: 230-16
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
Resolved That By-law 2013-0020 be waived to consider Deputations and/or Presentations clause b) following Public Question Period. Carried (2/3 vote was received) Motion #: 231-16
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
Resolved That Procedural By-law 2013-0020 be waived to move Recommend Reports from the Chief Administrative Officer clause i) Corporate Services 2017 Draft Budget Revision from Committee of the Whole Council to Council to be considered after Proclamations and to consider Adoption of the Report of the Committee of the Whole Council clause b) following Proclamations and Corporate Services 2017 Draft Budget Revision. Carried (2/3 vote was received) Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held November 16, 2016
Motion #: 232-16
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
Resolved That the minutes of the regular Council meeting held November 16, 2016 be adopted. Carried Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
b)
Minutes of Special Meeting held November 23, 2016
Motion #: 233-16
Moved By: Seconded By:
Deputy Warden Higgins Councillor Smith
Resolved That the minutes of the special Council meeting held November 23, 2016 be adopted. Carried c)
Minutes of the Committee of the Whole Meeting held November 23, 2016
Motion #: 234-16
Moved By: Seconded By:
Councillor Doyle Councillor McDougall
Resolved That the minutes of the Committee of the Whole meeting held November 23, 2016 be adopted. Carried Deputations and/or Presentations a)
Mr. Bill Robertson and Mr. George Thomson addressed County Council regarding recent changes in the restrictions for heavy vehicles on the Frontenac Howe Islander Ferry.
b)
Presentation of the County of Frontenac 2016 International Day of Persons with Disabilities Access Award This presentation was made at Noon. Congratulations was extended to the following Nominees of the 2016 International Day of Persons with Disabilities Access Award: Berg Elevating The winner of the County of Frontenac 2016 International Day of Persons with Disabilities Access Award was then presented to the Bellrock Community Hall Association. Proclamations
Motion #246-16 being Recommend Reports from the Chief Administrative Officer, clause i), was considered at this time. (Please refer to Page 9)
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
Motion #249-16 being Adoption of the Committee of the Whole, clause b) was considered at this time. (Please refer to Page 12) Move into Committee of the Whole Motion #: 235-16
Moved By: Seconded By:
Councillor Dewey Councillor Inglis
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Warden Vandewal exited the meeting at 10:20 a.m. Councillor McDougall exited the meeting at 10:20 a.m. Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer
a)
2016-138 Emergency and Transportation Services Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations
Motion #: 236-16
Moved By: Seconded By:
Councillor Nossal Councillor Smith
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations report; And Further That the Council of the County of Frontenac receives the correspondence from Kurtis R. Andrews, Farm & Animal Welfare Lawyer, dated December 12, 2016 and J.G. Cowan WeirFoulds LLC, dated December 12, 2016; And Further That the County of Frontenac take no further action. Deferred (See motion to Defer below which was Carried)
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 5 of 18
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AGENDA ITEM #a)
Motion to Defer Motion #: 237-16
Moved By: Seconded By:
Councillor Doyle Councillor Nossal
Be It Resolved That the motion be deferred to the January meeting; And Further That the County Solicitor be requested to attend the January meeting to respond to the correspondence from Kurtis R. Andrews and J.G. Cowan. Carried b)
2016-139 Emergency and Transportation Services County of Frontenac Emergency Management Program Compliance
Motion #: 238-16
Moved By: Seconded By:
Councillor Smith Councillor Doyle
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – County of Frontenac Emergency Management Program Compliance report; And Further That the Council of the County of Frontenac designates the Chief of Paramedic Services/Director of Transportation and Emergency Services as the senior municipal official to the County of Frontenac Emergency Management Program Committee (EMPC); And Further That the Council of the County of Frontenac designates Mark Podgers as the Emergency Management Program Coordinator; And Further That the Council of the County of Frontenac appoints the Emergency Management Program Coordinator as Chair of the Emergency Management Program Committee (EMPC); And Further That the Council of the County of Frontenac appoints the County of Frontenac Communications Officer as the Emergency Information Officer. Carried c)
2016-140 Emergency and Transportation Services National Emergency Medical Services (EMS) Database – Data Sharing Agreement
Motion #: 239-16
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Paramedic National Research Database – Data Sharing Agreement report for information;
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute the Data Sharing Agreement between the County of Frontenac and the Paramedic Chiefs of Canada (PCC). Carried d)
2016-141 Planning and Economic Development Ontario Municipal Board Review Public Consultation
Motion #: 240-16
Moved By: Seconded By:
Councillor Inglis Councillor Dewey
Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Frontenac County Response to the Ontario Municipal Board Review for information; And Further That a copy of the Planning and Economic Development – Frontenac County Response to the Ontario Municipal Board Review report be submitted to the Ontario Municipal Board Review, Ministry of Municipal Affairs, Provincial Planning Policy Branch, 777 Bay Street, 13th Floor, Toronto, ON M5G 2E5 as the County of Frontenac’s Official comments regarding the review of the Ontario Municipal Board. Carried e)
2016-142 Corporate Services 2017 Tax Rate
Motion #: 241-16
Moved By: Seconded By:
Councillor Doyle Councillor Smith
Whereas the 2016 Assessment roll for the 2017 tax calculations was received on December 12, 2016; Resolved That Council of the County of Frontenac accept this Corporate Services – 2017 Tax Rate report; And Further That Council consider a By-law, introduced later in the meeting, to establish the 2017 tax rates. Carried f)
2016-143 Corporate Services 2015 Fairmount Home Accounts Receivables Write-Offs
Motion #: 242-16
Moved By: Seconded By:
Councillor Doyle Councillor Inglis
Resolved That the Council of the County of Frontenac receive this Corporate Services – 2016 Fairmount Home Accounts Receivable Write-Offs report; Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 7 of 18
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AGENDA ITEM #a)
And Further That Council authorize the Treasurer to write off accounts totaling $14,339.49. Carried g)
2016-144 Corporate Services 2017 Tax Ratios and Tax Rate Reductions
Motion #: 243-16
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
Resolved That Council of the County of Frontenac accept this Corporate Services – 2017 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to reconfirm for 2017 the tax ratios and tax rate reductions currently in place; And Further That staff be directed to bring back a report on tax ratios for Commercial Industrial Class allocations with other municipalities Carried As Amended (See motion to Amend below which was Carried) Motion to Amend Motion #: 244-16
Moved By: Seconded By:
Councillor Doyle Councillor Smith
Be It Resolved That the motion be amended to add an additional clause: And Further That staff be directed to bring back a report on tax ratios for Commercial Industrial Class allocations with other municipalities. Carried h)
2016-145 Corporate Services 2016 Federal Gas Tax Allocation
Motion #: 245-16
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
Resolved That Council of the County of Frontenac accept the Corporate Services – 2016 Federal Gas Tax Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of Federal Gas Tax to the Townships in 2016. Carried Council recessed at 11:05 a.m. Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
Council reconvened at 11:25 a.m. Warden Vandewal re-entered the meeting at 11:25 a.m. Councillor McDougall re-entered the meeting at 11:25 a.m. The below motion was considered after Proclamations. i)
2016-146 Corporate Services 2017 DRAFT Budget Revision
Motion #: 246-16
Moved By: Seconded By:
Councillor McDougall Councillor Smith
Resolved That the Council of the County of Frontenac receive the Corporate Services – 2017 Draft Budget Revision Report; And Further That Council amend the budget to reflect the adjustments outlined in the report. Carried Information Reports from the Chief Administrative Officer a)
2016-147 Corporate Services Status Update of Council Abeyance List
b)
2016-148 Fairmount Home Level of Care Personal Support Worker (PSW) Shift Continuation 2016-149 Planning and Economic Development Frontenac K&P Trail Update
c)
Reports from Council Liaison Appointees a)
Emergency and Transportation Services - Councillor Nossal
Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Inglis
Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) Department liaison activities since the last Council meeting.
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
c)
Corporate Services - Councillor Dewey
Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor McDougall
No Report. Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Warden Vandewal
Warden Vandewal provided an update of the happenings of the Board since the last meeting. b)
KFL&A Public Health Board Update - Councillor Doyle
Councillor Doyle provided an update of the happenings of the Board since the last meeting. c)
RULAC, LSR and Other Updates
No Update. d)
Algonquin Land Claim Update - Councillor Inglis
No Update. e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
Councillor Nossal provided an update of the happenings of the Committee since the last meeting. f)
Housing and Homelessness Committee Update - Councillor McDougall
No Update.
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
No Update. h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
No Update. Mississippi Rideau Tay Rural Health Hub Organizing Committee – Councillor Smith
i)
No Update. j)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Doyle
Councillor Doyle provided an update of the happenings of the Committee since the last meeting. Reports from Advisory Committees of County Council Return to Council Motion #: 247-16
Moved By: Seconded By:
Councillor Smith Councillor Doyle
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 248-16
Moved By: Seconded By:
Deputy Warden Higgins Councillor Inglis
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried The below motion was considered after Proclamations following Motion #246-16 being Recommend Reports from the Chief Administrative Officer, clause i).
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
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AGENDA ITEM #a)
b)
Committee of the Whole Meeting held November 23, 2016
Motion #: 249-16
Moved By: Seconded By:
Councillor Nossal Councillor Smith
That the report of the Committee of the Whole Council meeting held November 23, 2016 be adopted and that the necessary actions or by-laws be enacted. Report of the Committee of the Whole
- 2016-132 Corporate Services 2017 Draft Budget Resolved that the Committee of the Whole of the County of Frontenac recommend inclusion of the 2017 Project Proposals presented in (Appendix A); subject to the following being removed from the 2017 Budget:
Community Opportunities Grants proposal;
Community Schools Alliance proposal;
North Frontenac ATV Festival proposal;
Option 1 for operating funds to CFDC proposal.
And finally that the County of Frontenac pass a by-law at its meeting on December 21, 2016 approving the 2017 Budget (as amended). Carried (6:3) (See Recorded Vote) (See motion to Amend below which was Lost) A Recorded Vote was requested by Warden Vandewal Yeas:
Councillor Dewey, Deputy Warden Higgins, Councillor Inglis, Councillor McDougall, Councillor Nossal, Councillor Smith (6)
Nays:
Warden Vandewal (Count 2), Councillor Doyle (3)
Absent:
(0)
Motion to Amend Motion #: 250-16
Moved By: Seconded By:
Councillor Doyle Councillor McDougall
Be It Resolved That the Canadian School Alliance fee be added to the 2017 Budget to be funded from the Stabilization Reserve. Lost A motion was made by Councillor Doyle to remove the dedicated capital levy of 0.65% to the reserve; however a second to the motion was not received. Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 12 of 18
Page 21 of 174
AGENDA ITEM #a)
Motions, Notice of Which has Been Given a)
Bill 9 End Age Discrimination Against Stroke Recovery Patients Act, 2016. [See Communications, Item a)]
Motion #: 251-16
Moved By: Seconded By:
Deputy Warden Higgins Councillor Inglis
That the Council of the County of Frontenac support Bill 9 which states that all stroke victims receive care regardless of their age; And Further That a copy of this resolution be sent to the Honourable Eric Hoskins, Minister of Health and Long-Term Care, Lorne Coe, MPP, Whitby-Oshawa, Sophie Kiwala, MPP, Kingston and the Islands, and Randy Hillier, MPP (Lanark—Frontenac— Lennox and Addington) Carried Giving Notice of Motion a)
Councillor Inglis gave notice of a motion for the January Council meeting that will ask staff to provide a report on the history of the K&P Trail expenses to date as well as a report and review on payments made to the Townships of North Frontenac and Frontenac Islands in lieu of the K&P trail.
b)
Councillor Doyle gave a notice of motion for the January Council meeting that will ask staff to investigate the use of a process called Program Budgeting Marginal Analysis (PBMA) to assist Council in keeping the annual Frontenac County budget increase to the targeted level of no more than the annual increase in CPI, and report back their findings at the March Meeting
22
Communications
That Council consent to the following communications of interest to Council listed below be received and filed: a)
From MPP Lorne Coe regarding Bill 9 - End Age Discrimination Against Stroke Recovery Patients Act, 2016 [Distributed to Council on November 18, 2016]
b)
From the Ministry of Indigenous Relations and Reconciliation regarding Inaugural Treaties Recognition Week [Distributed to Council on November 18, 2016]
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 13 of 18
Page 22 of 174
AGENDA ITEM #a)
c)
From the Ministry of Transportation regarding Ontario’s Climate Change Action Plan [Distributed to Council on November 18, 2016]
d)
Resolution from The Township of South Stormont regarding Rural Schools [Distributed to Council on November 18, 2016]
e)
Ontario Municipal Social Services Associations One Day Forum [Distributed to Council on November 18, 2016]
f)
Community Foundation of Kingston Opportunity to Partner to Fund Projects in Frontenac County in Celebration of Canada’s 150th [Distributed to Council on November 18, 2016]
g)
Notice of Public Information Centre 2 Class Environment Assessment Study Wolfe Island Ferry Dock [Distributed to Council on November 18, 2016]
h)
From the Ministry of Finance regarding the 2017 Provincial Uploads [Distributed to Council on November 18, 2016]
i)
Ombudsman of Ontario 2015-2016 Annual Report [Distributed to Council on November 18, 2016]
j)
Request for Support to End Unfair Taxation on Family Business Transfers [Distributed to Council on November 18, 2016]
k)
Councillor McDougall’s Conference Report 2016 [Distributed to Council on November 25, 2016]
l)
November 16, 2016 Regular County Council Meeting Minutes [Distributed to Council on November 25, 2016]
m)
October 26, 2016 Kingston, Frontenac, Lennox and Addington Board of Health Minutes [Distributed to Council on November 25, 2016]
n)
October 26, 2016 Kingston, Frontenac Public Library Board Meeting Minutes [Distributed to Council on November 25, 2016] Town of Pelham Resolution regarding Improving Ontario Funding for Autism Support [Distributed to Council on November 25, 2016]
o)
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 14 of 18
Page 23 of 174
AGENDA ITEM #a)
p)
Save the Date from AMO: Municipal Forum on Bill 151 - Waste Free Ontario Act [Distributed to Council on November 25, 2016]
q)
A Letter of Thanks from the Warden of Hastings County [Distributed to Council on December 2, 2016]
r)
AMO Policy Update - Report to Member Municipalities - Highlights of November Board Meeting [Distributed to Council on December 2, 2016]
s)
Christmas Card and Invitation From MPP Randy Hillier [Distributed to Council December 2, 2016]
t)
From AMO regarding the Federal Infrastructure Phase 2 Incrementality Resolution [Distributed to Council on December 2, 2016]
u)
From the Ministry of the Environment Releasing the Chief Drinking Water Inspector’s Annual Report [Distributed to Council on December 2, 2016]
v)
Email Concerning Farm Vehicles on Ferry [Distributed to Council on December 2, 2016]
w)
Resolution from the Township of McKellar regarding The Fire Protection And Prevention Act [Distributed to Council on December 2, 2016]
x)
From Bruce County Announcing their 2017 Warden [Distributed to Council on December 2, 2016]
y)
Memo regarding 2017 Perth County Warden [Distributed to Council on December 2, 2016]
z)
Resolution of Support from the Town of Lakeshore regarding the Accommodation Review Process [Distributed to Council on December 9, 2016]
aa)
Community Foundation Fall Issue of Ripples [Distributed to Council on December 9, 2016]
ab)
Kingston & Frontenac Housing Corporation Public Agenda for November 30, 2016 [Distributed to Council on December 9, 2016]
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 15 of 18
Page 24 of 174
AGENDA ITEM #a)
ac)
Support Resolution to Amend the Funding Formula for Municipal Homes from the Municipality of West Nipissing [Distributed to Council on December 9, 2016]
ad)
Thank you Letter from Mark Gerretsen M.P. for your Update Resolution regarding The Third Crossing [Distributed to Council on December 9, 2016]
ae)
Media Release from Middlesex County Announcing that Warden Shipway Has been Elected for 2016-2017 [Distributed to Council on December 9, 2016]
af)
Card to County Council from Andrea Horwath MPP [Distributed to Council on December 16, 2016]
ag)
Christmas Card to County Council from Patrick Brown MPP [Distributed to Council on December 16, 2016]
ah)
Correspondence from FCM regarding Canada 150 Community Leaders Network [Distributed to Council on December 16, 2016]
ai)
From the Minister of Infrastructure and Communities regarding County letter of Support of the Third Crossing [Distributed to Council on December 16, 2016]
aj)
Joint County of Bruce and Grey Letter-Resolution regarding Rural School Closures [Distributed to Council on December 16, 2016]
ak)
Letter to Premier Kathleen Wynne from Zorra Township & Resolution regarding Rural Hydro Rates [Distributed to Council on December 16, 2016]
al)
From the Township of North Frontenac providing Notice of Passing Zoning By-Law [Distributed to Council on December 16, 2016]
am)
Resolution from the Township of Hornepayne Regarding Municipal Fire Service [Distributed to Council on December 16, 2016]
an)
Township of Havelock-Belmont-Methuen Resolution Regarding Legislative Changes Impacting Tax Registrations and Tax Sale [Distributed to Council on December 16, 2016]
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 16 of 18
Page 25 of 174
AGENDA ITEM #a)
23
Other Business
24
Public Question Period
Council recessed at 11:48 a.m. Council reconvened at 12:01 p.m. Deputations and/or Presentations, clause b) was considered at this time. By-Laws – General By-laws and Confirmatory By-law
25
First and Second Reading Motion #: 252-16
Moved By: Seconded By:
Councillor Inglis Councillor Dewey
Resolved That leave be given the mover to introduce by-laws a) through g) that have been circulated to all Members of County Council and that by-laws a) through g) be read a first and second time. Carried Third Reading Motion #: 253-16
Moved By: Seconded By:
Councillor Inglis Councillor Dewey
Resolved That by-laws a) through g) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
To Appoint the Warden and the Deputy Warden for the 2017 Council Year (Proposed By-Law No. 2016-0046)
b)
To Adopt the Estimates for the Sums Required During the Year 2017 for the Purposes of the County of Frontenac (Proposed By-Law No. 2016-0047)
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Page 17 of 18
Page 26 of 174
AGENDA ITEM #a)
c)
To Set Tax Ratios and Tax Rate Reductions for Prescribed Property SubClasses for County of Frontenac Purposes and Local Municipal Purposes for the Taxation Year 2017 (Proposed By-Law No. 2016-0048)
d)
To Establish Tax Rates for the Year 2017 for the Purposes of the County of Frontenac and to Establish Rates to be Levied for Same Against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac (Proposed By-Law No. 2016-0049)
e)
To Authorize the Corporation of the County of Frontenac to Distribute the Federal Gas Tax Amongst its Four Lower-Tier Municipalities (Proposed By-law No. 2016-0050)
f)
To Appointment Members to the Emergency Management Program Committee (Proposed By-law No. 2016-0051)
g)
Confirmation of Actions and Proceedings of Council (Proposed By-Law No. 2016-0052)
26
Adjournment
Motion #: 254-16
Moved By: Seconded By:
Councillor Doyle Councillor Smith
That the meeting hereby adjourn at 12:10 p.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes December 21, 2016
Minutes of Meeting held December 21, 2016
Jannette Amini, Clerk
Page 18 of 18
Page 27 of 174
Mr. Mark Segsworth , Public Works Manager, Township of South…
A New Direction in Solid Waste Management in Ontario AGENDA ITEM #a)
Page 28 of 174
Presented to Frontenac County Council January 18, 2016
Mr. Mark Segsworth , Public Works Manager, Township of South…
Context for Action There is a need for action to increase the recovery of resources and reduce waste in Ontario. t
, •
CHALLENGES
OPPORTUNITIES
Ontarians generate a significant amount of waste.
../
Stakeholders are calling for fundamental reform.
../
Ontario’s diversion rates have stalled.
../
Reducing waste presents opportunities to reduce GHG emissions.
../
Both municipal and producer budgets to fund diversion are under pressure as costs rise.
../
Improving the recovery of resources has additional environmental benefits (e.g., air and water quality, resource conservation).
../
Resource productivity makes good business sense.
../
There is a significant opportunity to recover economic value of waste. Recovered resources attracts investment, creates jobs and improves competitiveness.
../
Ontario’s landfills could be filled within 20 years.
../
Waste Diversion Act, 2002 is flawed, resulting in an ineffective system.
../
Application of existing tools is limited and ineffective at encouraging productivity and the recovery of resources.
AGENDA ITEM #a)
Page 29 of 174
../
Mr. Mark Segsworth , Public Works Manager, Township of South…
Ontario’s Proposed Framework •
Ontario is transforming its existing waste diversion framework to support Ontario’s vision: a circular economy.
•
Ontario’s goal is to move towards zero waste in the Province and zero GHG emissions from the waste sector to support a circular economy: • Ensuring that all resources are used and reused productively; maximizing their potential and reintegration into the economy.
·
The framework includes: Proposed legislation: Waste-Free Ontario Act that includes two Acts. • A proposed Resource Recovery and Circular Economy Act to set overarching provincial direction and establish a new producer responsibility regime. . A proposed Waste Diversion Transition Act, to replace the Waste Diversion Act, 2002, which would help ensure the smooth transition to the new producer responsibility regime.
·
Draft Strategy for a Waste-Free Ontario: Building the Circular Economy to support Ontario in achieving its goals.
–
AGENDA ITEM #a)
Page 30 of 174
·
Mr. Mark Segsworth , Public Works Manager, Township of South…
Waste Diversion Act, 2002 LIMITED PRODUCER RESPONSIBILITY Designates materials; requests WDO to develop programs, approves programs Limited enforcement ability
Government Limited Oversight
Waste Diversion Ontario Limited Oversight
Industry Funding organizations
Oversees development, implementation and operation of diversion programs; works with IFOs to develop programs Limited tools to oversee IFOs Operate waste diversion programs Limited tools to oversee producers
Pay fees
Producers
Collect / process waste
Consumers
MARKETPLACE Rules set by IFOs – no competitors Limited competition Concerns on fairness Reduced incentives for innovation
AGENDA ITEM #a)
Page 31 of 174
Sell product s
• Municipalities • Waste management Companies
Mr. Mark Segsworth , Public Works Manager, Township of South…
Waste-Free Ontario Act FULL PRODUCER RESPONSIBILITY FRAMEWORK
• Provincial Interest: including promote completion • Policy statements to provide further direction on provincial interests
Government
Sets outcomes – requirements/standards Improved oversight
The Authority
Data clearinghouse Compliance/enforcement Strong tools to address freeriders and poor performers
Producers
Accountable for meeting outcomes Reporting on performance
End-of-life management
Sells products Consumers
• Competition Act to support open and fair marketplace
Contract
Outside of legislation
• Municipalities • Waste Companies
Clear consequences with effective compliance and enforcement tools for • producers’ performance
Inspection, compliance orders, administrative penalties, offence provisions
AGENDA ITEM #a)
Page 32 of 174
Collect waste
New legislation
Individually or Collectively
MARKETPLACE Enables competition at all levels Provide choice for producers Open and fair competition and marketplace Level playing field
Mr. Mark Segsworth , Public Works Manager, Township of South…
6
Provincial Interest Overarching government direction
Policy Statements Further direction to implement the provincial interest on resource recovery and waste reduction Apply to persons/entities exercising a power or performing a duty under this Act and other provincial Acts, including: • Planning Act, Condominium Act, Municipal Act, City of Toronto Act, Environmental Protection Act, Nutrient Management Act, Ontario Water Resources Act, Consumer Protection Act, and Environmental Assessment Act.
Who
What
Producers (e.g. Brand owners, first importers, retailers)
Producer Organizations and Service Providers (e.g. Collectives, haulers, processors)
Waste Management Owners / Operators (e.g. Generators, owners of transfer stations)
• e.g. Provide services to producers under proposed Act
• e.g. Delivery and operation of waste management systems under EPA and EAA
• e.g. Municipal OP • Municipal by-laws • MOECC ECA and EA
• e.g. Meet obligations under proposed Act
Appeals Opportunity for comment Decisions could be appealed to the existing court and tribunal systems.
Compliance/ Enforcement • Director’s requirements for a review of consistency with policy statements. • Director’s requirements for a report on how to address non-consistency. • Not complying with Director’s requirements would be an offence.
Cabinet could review decision made by ERT, OMB and joint board.
AGENDA ITEM #a)
Page 33 of 174 6
Statutory Decision Makers (e.g. Province, municipalities, Authority)
Mr. Mark Segsworth , Public Works Manager, Township of South…
Potential Timeline (Based on current draft Strategy) 2016
2017
2018
Develop first policy statement
Empower the Authority (staff, train & equip) Consult on Regulations and wind-up plans for Tires, WEEE & MHSW and transition programs
2019 & Beyond Tentative Date for Provincial Election June 14, 2018
Consult on changes to Program Plan or BB Funding (?) Consult on Regulation and Wind-up plan for PPP & transition program
Develop & Begin Implementing Organics Action Plan
7
Consult on disposal bans e.g. WEEE, compact fluorescent light bulbs
Consider more disposal bans e.g. MHSW materials, printed paper and packaging, CRD
AGENDA ITEM #a)
Page 34 of 174
Review & improve 3Rs Regulations Consider new designations (lamps, additional WEEE, bulky, carpet, batteries
Mr. Mark Segsworth , Public Works Manager, Township of South…
Transforming Ontario into a Leader
What is a Circular Economy?
Fewer raw materials are used
Improved, cost-efficient collection and treatment systems will lead to fewer and fewer materials ending up in landfill and support the economics of circular design
Producers are fully responsible for recovering materials from their products and packaging throughout their lifecycle
Products and packaging are designed to last longer and be more durable, using more sustainable materials that can be easily recycled at end-of-life
DESIGN
RECYCLE
CIRCULAR ECONOMY REUSE/ REPAIR
CONSUMER USE
PRODUCE
DISTRIBUTE
Businesses collaborate and coordinate across sectors to reduce greenhouse gas production and fossil fuel use
Retailers offer products that can be easily reused and refurbished, offer end-of-life take back or maintenance and repair services, and support producers in providing education and awareness to consumers
AGENDA ITEM #a)
Page 35 of 174
There are many ways consumers can contribute to a circular economy, like making greener buying choices, sharing assets (e.g., cars, tools) and repairing them, and offering them to others for reuse and refurbishing
Government leadership, producer responsibility, and consumer education and awareness will enable market mechanisms that drive higher resource productivity, innovation and economic growth
Mr. Mark Segsworth , Public Works Manager, Township of South…
Transforming Ontario into a Leader
Our Strategy to Achieve a Circular Economy For Ontario to thrive, it must take advantage of resource recovery and waste reduction as economic drivers and factors in environmental protection. Building on our new foundation, the following outlines Ontario’s strategy to achieve its transformation to a circular economy.
The vision for Ontario is one where waste is seen as a resource that can be recovered, reused and reintegrated to achieve a circular economy.
Goals The goals are to achieve a zero waste Ontario and zero greenhouse gas emissions from the waste sector.
2020
50%
2030
80%
2050
Achieving our goals will require a fresh approach to waste management and resource recovery — one that accounts for the shifting global context, recognizes the opportunities in a circular, low-carbon economy, and enlists the support of all Ontarians. New product design and management thinking will help Ontario avoid the volume and toxicity of wastematerials, while conserving and recovering resources. Ontario’s resource recovery and waste reduction priorities focus on reducing, reusing, recycling and reintegrating materials into the economy.
diversion rate by
diversion rate by
Although energy from waste and alternative fuels are permitted as waste management options, these methods will not count towards diversion in Ontario. The first four years of this strategy are dedicated to establishing the foundation for this fundamental shift and transforming the current system. Building on a strong foundation, we anticipate significant progress in the years to come.
AGENDA ITEM #a)
Page 36 of 174
The visionary goal of eliminating greenhouse gases from the waste sector will guide our priorities for resource recovery and waste reduction. It will help the province meet its climate change commitments and build a lowcarbon economy while protecting Ontario’s natural environment.
30%
diversion rate by
Vision
Zero waste Ontario is a visionary goal that provides the guiding principles neededto work toward the elimination of waste. It is a new approach that focuses on preventing waste in the first place rather than relying on traditional end-of-life waste management solutions.
To mark our progress and keep on track, we have set three interim goals:
Mr. Mark Segsworth , Public Works Manager, Township of South…
Transforming Ontario into a Leader
The following timeline will guide our path toward achieving a waste-free Ontario:
Develop and consult on first policy statement
Empowered Resource Productivity and Recovery Authority
Start transition of existing programs
Develop and consult on Food and Organic Waste Action Plan
Establish Resource Productivity and Recovery Registry
Begin implementing the Food and Organic Waste Action Plan
Develop and consult on disposal bans (e.g., food waste, materials under existing waste diversion programs)
30%
diversion
Develop and consult on amendments to the 3Rs regulations
2020 Begin implementing first policy statement
Begin implementing amended 3Rs regulations
Designate additional materials under producer responsibility regulations (e.g., mattresses, carpets, furniture)
AGENDA ITEM #a)
Page 37 of 174
2018 Begin designating new materials under producer responsibility regulations (e.g., batteries fluorescent bulbs and tubes, additional WEEE materials)
INTERIM GOAL:
2019
2017 2016
Complete transition of existing waste diversion programs (except Blue Box)
Mr. Mark Segsworth , Public Works Manager, Township of South…
Complete transition of Blue Box program
Release first progress report on Waste-Free Ontario Strategy
2021
Continue to designate additional materials under producer responsibility regulations
Continue to designate additional materials under producer responsibility regulations
2050
2025
2023
2027 2024
2022 Implement food waste disposal ban
Develop and consult on additional policy statements
Begin comprehensive review of the Waste-Free Ontario Strategy
2030
INTERIM GOAL:
INTERIM GOAL:
diversion
80%
50%
diversion
Release revised Waste-Free Ontario Strategy
AGENDA ITEM #a)
Page 38 of 174
Begin implementing disposal bans on materials under existing waste diversion programs
ZERO WASTE
January 18, 2017 Report 2017-01 (subject to change)
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Administrative Report
AGENDA ITEM #a)
Page 39 of 174
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meeting Schedule
AGENDA ITEM #a)
Page 40 of 174
• January 5 and 6 – EOWC Inaugural Meeting, Kingston • January 23 – Administrative Building Task Force • January 23 – Frontenac CAO’s meeting • ROMA/ EOWC – January 29-31, Toronto • Planning Advisory Committee – TBD • February 7 – Seniors Housing Task Force for both South and Central Frontenac • February 9 – CDAC
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Project Updates: Big Data for Small Places • Community Schools • Trail Hub Communities • Communal Servicing • Rural Transportation AGENDA ITEM #a)
Page 41 of 174
Day 3 Training – January 11 Day 4 Training – January 25
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Eastern Ontario Warden’s Caucus (EOWC) Update • EOWC 2017 Inaugural Meeting, January 5 to 6, 2017, Kingston • Warden Vandewal and Past Warden Frances Smith both attended. AGENDA ITEM #a)
Page 42 of 174
• Frances Smith elected to EORN Board
Mr. Kelly Pender , Chief Administrative Officer, will provid…
EOWC 2017 Priorities
AGENDA ITEM #a)
Page 43 of 174
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Twitter Stats FPS December
AGENDA ITEM #a)
Page 44 of 174
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Twitter Stats County – December
AGENDA ITEM #a)
Page 45 of 174
• Richard Allen – Manager of Economic Development
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Staff Announcements
AGENDA ITEM #a)
Page 46 of 174
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Review
AGENDA ITEM #a)
Page 47 of 174
2017 BUDGET PROCESS – REPORT CARD
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Why?
AGENDA ITEM #a)
Page 48 of 174
• Policies were developed in response to recommendations from KPMG (#19, 20, 21, 24, 30) • To check that we did what we said we were going to do • To confirm it is still working, or make adjustments as necessary • Mid point in Council term
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Transparency: business plans and budget reviewed in open session – ACHIEVED
• Fiduciary Responsibilities: a balance of short and long term needs – ACHIEVED – e.g. phase in of Wolfe Island and additional 12 hr car
– ACHIEVED – included in all business plans – including mitigation strategies
AGENDA ITEM #a)
Page 49 of 174
• Identify Risk: Risk, Caution, Advisement
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Alignment: budget should support strategic priorities or legislation – ACHIEVED – strategic priorities reviewed – budgets and business plans aligned with priorities
– ACHIEVED – completed by Kathy Wood with input from Council Liaison
AGENDA ITEM #a)
Page 50 of 174
• Citizen Input and Customer Satisfaction: independent survey in second year of council term
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • TIMING: passed by December 31st with business plans including an additional 4 yrs – ACHIEVED
• TARGET LEVY INCREASE: CPI from August for operations
AGENDA ITEM #a)
Page 51 of 174
– PARTIAL – Levy increase (including phase in of WI enhancement) mitigated to CPI 1.5% – Increases from outside agencies (e.g. Library/Health Unit/City of Kingston Social Services) exceeded levy target – Additional .4% to recognize ongoing paramedic sick time budget requirements – Service Level Adjustments ( approved by Council over base budget) .6% - 1/3 yr for additional 12 hr shift, community paramedicine
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Business Planning: 5 year time horizon incl. service level changes, funding considerations, KPIs and customer service objectives (e.g., additional paramedic resources) – ACHIEVED – ACHIEVED – Incl. in project proposals and budgets where applicable.
AGENDA ITEM #a)
Page 52 of 174
• Total Cost of Ownership:
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Budget Format – policy identifies the content, type and amount of information to be presented – ACHIEVED
– ACHIEVED – list of SLAs presented to Council and voted on for inclusion/exclusion from budget
AGENDA ITEM #a)
Page 53 of 174
• Service Level Changes – presented to council for consideration – SLAs are the sole prerogative of Council
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Capital Reserves – Achieve sustainability by adding 0.65% annually for 10 years and utilizing borrowing (50%) for large building/land capital purchases – ACHIEVED: Year 3 of 10 AGENDA ITEM #a)
Page 54 of 174
• Use of Levy Stabilization Reserve – minimize levy fluctuations. Push/pull from reserves to meet levy target
Mr. Kelly Pender , Chief Administrative Officer, will provid…
What Does Our Budget Policy Say? • Use of Reserves for One Time Items – Where possible/practical use reserves for one time projects – PARTIAL: e.g., Competency Review funded by reserves, but phase some on going costs also funded from the stabilization reserve. AGENDA ITEM #a)
Page 55 of 174
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Reserve Policy • Two reserves not meeting target:
AGENDA ITEM #a)
Page 56 of 174
• CAPITAL RESERVES: Plan in place to achieve over a ten year period. Achieving target will ensure that the County remains eligible for capital grants/gas tax • LEVY STABILIZATION RESERVE: remains under target.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
RISKS
AGENDA ITEM #a)
Page 57 of 174
RISK: an imminent or likely scenario requiring a strong change in course or a dramatic action. CAUTION: a known fact or recommended change of direction that may or will have future impact on budget or future decisions. ADVISEMENT: a minor change in direction or scope.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
RISK ASSESSMENT • RISK: – As per City of Kingston, the County can expect significant increases in housing in the next 2 to 5 years. The magnitude of these costs will likely need to be mitigated outside of the levy target.
• CAUTION:
AGENDA ITEM #a)
Page 58 of 174
– Outside agencies (e.g, Library, Health Unit,
City of Kingston Social Services) increases
have been above Councils levy target. Levy increases beyond Councils target may
require mitigation through a reduction in
County levy or the use of reserves or push
the levy beyond the target
Mr. Kelly Pender , Chief Administrative Officer, will provid…
RISK ASSESSMENT • CAUTION:
AGENDA ITEM #a)
Page 59 of 174
– Budget pressures at the Provincial level may result in increased levy pressures or service level decisions. – Provincial regulations and program requirements continue to increase pressures for reporting, record keeping and staffing – The labour relations/arbitration system creates wage increases and service constraints – Long Term Care costs are predicted to increase faster than Provincial grants placing pressure on the municipal levy.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
RISK ASSESSMENT • CAUTION:
AGENDA ITEM #a)
Page 60 of 174
– Current efforts to introduce FireMedics to Ontario may cause labour cost increases and a shift in Paramedic costs from the Province to Municipalities – Paramedic coverage/station locations will need to be addressed. May be opportunity to cooperate with the City of Kingston – Ontario Municipal Board hearings and related legal costs/staff time could jeopardize the County’s planning program
Mr. Kelly Pender , Chief Administrative Officer, will provid…
RISK ASSESSMENT • ADVISEMENT:
AGENDA ITEM #a)
Page 61 of 174
– Planning activity in the County is currently very robust and is straining current resources. – Current level of economic development service (Manager/CDO) will be entering year 2 of 3 in August. Currently funded through reserves and grant funding. – Cellular coverage and the addition of a Public Safety Broadband Network are key economic development/emergency response issues for the County.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
CONCLUSION
AGENDA ITEM #a)
Page 62 of 174
• Current budget and reserves policies were developed in response to the KPMG report. • The policies have served the County well. • Recommend more focus on Business Planning process. Changing direction is slow, costly and potentially painful. • Process improvement needs to continue to be a priority in order to continue meet budget/levy pressures plus Provincial reporting requirements. • Shared services can be used to lower/contain costs and or improve service delivery.
AGENDA ITEM #b)
Report 2017-001 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
January 18, 2017
Re:
Corporate Services – Breaches of Confidentiality and Conflict of Interest Allegations
Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Breaches of Confidentiality and Conflict of Interest Allegations report; And Further That the Council of the County of Frontenac receives the correspondence from Eric K. Gillespie Professional Corporation Barristers & Solicitors, dated December 6, 2016; And Further That the Council of the County of Frontenac direct staff to advise Mr. Eric K. Gillespie that the County of Frontenac will take no further action related to his correspondence date December 6, 2016. Background On December 6, 2016, correspondence was received from Mr. Eric K. Gillespie LL.B, who has been retained by the Hartington Community Association (HCA) in relation to the proposed Hartington subdivision and the associated Ontario Municipal Board proceedings. The correspondence alleges the perception of a breach of confidentiality, breach of solicitor-client privilege and a breach of common interest by the Mayor and Councillor of the Township of South Frontenac who sit on County Council regarding the matter. The correspondence also sights professional concerns regarding conflicts of interest when these individuals are present at meetings where this matter is raised. As indicated in the correspondence, the Hartington Community Association has requested, at minimum, that the Township and the County require that the Mayor and Councillor recuse themselves from all future meetings and from all communications of any kind concerning this matter. Should this matter not be resolved, the Hartington Community Association has requested that this complaint be forwarded by the Township to the Ontario Ombudsman and by the County to its Integrity Commissioner well as
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reserves the right to take additional steps as required to have this matter appropriately addressed through regulatory bodies and/or legal action. A copy of Mr. Gillespie’s correspondence along with an accompanying affidavit by Mr. Ian Flett, solicitor in the firm of Eric K. Gillespie Professional Corporation, are attached to this report as Appendix A. Comment As noted in Mr. Gillespie’s correspondence an opportunity existed to attempt to resolve these matters prior to a formal complaint being sent to the County’s Integrity Commissioner. As such, Mr. Wayne Fairbrother, Solicitor representing the County of Frontenac in the upcoming Ontario Board Municipal Hearing regarding the Hartington Subdivision met with staff via a teleconference on January 4, 2017 regarding matter and options available to Council. Mr. Fairbrother’s comments and response regarding these allegations are attached to this report as Appendix B for Councils consideration. Mr. Fairbrother had advised Mr. Gillespie via email on January 4, advising that he was in the process of preparing a legal response to the matters raised in his correspondence; however noted that prior to any formally response, he would be meeting with his client (County Council) later this month to provide his advice and that he would respond formally in writing thereafter. He did make it clear in his email that there had been no waiver of solicitor client privilege in this matter and that all members of County Council have been advised that they remain bound by the County of Frontenac Code of Conduct. On January 9, 2017, a formal complaint was filed with the Clerk for submission to the Integrity Commissioner. Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/Treasurer
Recommend Report to Council Corporate Services – Breaches of Confidentiality and Conflict of Interest Allegations January 18, 2017
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Eric K. Gillespie, LL.B. Direct Tel: 416.703.6362 Email: egillespie@gillespielaw.ca
December 6, 2016 By Email and Regular Mail Township of South Frontenac 4432 George Street Sydenham, Ontario K0H 2T0 Attention: Mr. Wayne Orr, Chief Administrative Officer worr@southfrontenac.net County of Frontenac 2069 Battersea Road Glenburnie, Ontario K0H 1S0 Attention: Mr. Kelly Pender, Chief Administrative Officer kpender@FRONTENACCOUNTY.CA Dear Mr. Orr and Mr. Pender: Re:
Complaint - Breaches of Confidentiality etc.
We have been retained by the Hartington Community Association (“HCA”) in relation to this matter. HCA has significant concerns regarding the conduct of Mayor Ron Vandewal and Councillor John McDougall (the “Mayor and Councillor”). In addition, our review has raised concerns regarding the role of legal counsel, as well as the use of in camera Council meetings by both the Township and County. It is our understand that with respect to the proposed Hartington subdivision and the associated Ontario Municipal Board (“OMB”) proceedings, the Mayor and Councillor have been and continue to attend both Township and County in camera sessions, notwithstanding these organizations having directly opposing interests in the OMB proceeding. From the public record, it is clear the Township and County do not have any common interest(s) based on their respective decisions of August 23 and 24, 2016, reflecting their opposing positions at the OMB and their retention of separate legal counsel.
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The continued attendance by the Mayor and Councillor in both forums raises numerous issues. First, there is a reasonable perception and apprehension of a breach of confidentiality. In addition, there is a reasonable perception and apprehension of a breach of solicitor-client privilege. As well, there is a reasonable perception and apprehension of a breach of common interest privilege. There are also concerns regarding potential and/or actual breaches of fiduciary duties. There also appear to be specific breaches of the Township’s Procedural Rules and County’s Code of Conduct. These are addressed in the affidavit of Mr. Ian Flett sworn December 5, 2016, attached. In addition, the fact that legal counsel for the Township and counsel for the County continue to allow these individuals to attend these meetings also raises issues. These include professional concerns regarding conflict of interest, as at minimum, counsel is aware that when these individuals are present they will be able to take information directly back to another forum, where that client is directly opposite in interest and represented by other counsel. Therefore, HCA respectfully requests, at minimum, that the Township and the County require the Mayor and Councillor to recuse themselves from all future meetings and from all communications of any kind concerning this matter. It is also HCA’s position that the advert and/or inadvertent disclosure of information, particularly if it is permitted to continue following this notice, would amount to a waiver of any remaining solicitor-client privileges, common interest privileges and litigation privileges, in turn permitting at minimum full disclosure of all in camera discussions concerning this matter. If it is not possible to resolve this issue as proposed, or otherwise voluntarily, then we respectfully request that this complaint be forwarded by the Township to the Ontario Ombudsman and by the County to its Integrity Commissioner. HCA further reserves the right to take additional steps as required to have this matter appropriately addressed through regulatory bodies and/or legal action. Finally, our review suggests that numerous in camera sessions of the Township (detailed in the Flett affidavit) as well as meetings of the County (whose records show no in camera sessions regarding this issue since at least last March) have not been properly conducted, or not conducted at all. It would appear that either (a) legal counsel has been obtaining no instructions for an extended period of time (another matter of serious concern), and/or (b) that meetings have been taking place that do not meet the requirements of the Municipal Act for in camera Council discussions. This too raises issues that HCA may wish to proceed with further. At present, at minimum, HCA respectfully requests that all future in camera sessions be properly identified and documented accordingly.
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Yours truly, ERIC K. GILLESPIE PROFESSIONAL CORPORATION
Eric K. Gillespie EKG
cc:
Mr. Tony Fleming, Solicitor for the Corporation of the Township of South Frontenac Cunningham Swan Carty Little & Bonham Barristers & Solicitors Smith Robinson Building 300-27 Princess Street Kingston ON K7L 1A3 tfleming@cswan.com Mr. Wayne Fairbrother Solicitor for the Corporation of the County of Frontenac Templeman Menninga LLP Barristers & Solicitors 205 Dundas St. E., Suite 200 Box 234, Belleville, Ontario, K8N 5A2 wfairbrother@tmlegal.ca
Client c/o Ms. Michelle Foxton foxton@personainternet.com
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AGENDA ITEM #d)
Report 2016-138 Council Recommend Information Report To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Paul J. Charbonneau, Chief of Paramedic Services /Director of Emergency & Transportation Services
Date prepared:
December 12, 2016
Date of meeting:
December 21, 2016
Re:
Emergency and Transportation Services – Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations report; And Further That the Council of the County of Frontenac receives the correspondence from Kurtis R. Andrews, Farm & Animal Welfare Lawyer, dated December 12, 2016 and J.G. Cowan WeirFoulds LLC, dated December 12, 2016; And Further That the County of Frontenac take no further action. Background At a closed session of County Council held November 16, 2016, Council received a legal opinion from its Solicitor regarding the Howe Island Ferry Operations. As a result, Warden Smith reported in open session that staff have been directed to follow the legal opinion of Mr. Tony Fleming, the County Solicitor, with respect to the practice of restricting heavy vehicles that support agricultural operations.
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Comment On December 12, 2016, the County of Frontenac received correspondence from Kurtis R. Andrews, Farm & Animal Welfare Lawyer and Jeff G. Cowan, WeirFoulds LLC, representing members of Howe Island with concerns over council’s recent decision to amend their practice, with regards to loading vehicles supporting agricultural operations. Both letters are appended to this report, Schedule “A”. Although the legal basis for the civil actions threatened against the County is unclear in the correspondence, Mr. Fleming notes that regarding the establishment of policy (and in this instance, the policy related to Restricting Heavy Vehicles), Part XI of the Municipal Act states: Policy decisions 450. No proceeding based on negligence in connection with the exercise or nonexercise of a discretionary power or the performance or non-performance of a discretionary function, if the action or inaction results from a policy decision of a municipality or local board made in a good faith exercise of the discretion, shall be commenced against, (a) a municipality or local board; (b) a member of a municipal council or of a local board; or (c) an officer, employee or agent of a municipality or local board. 2001, c. 25, s. 450. Council is entitled to consider its policy decisions in the manner it has and is within its legal rights to revise the policy with respect to loading vehicles supporting agricultural operations. Staff have received and reviewed the above request as well as sought legal counsel and it is recommended that council take no further action, thereby confirming the previous direction provided to staff. Sustainability Implications Good governance is critical to the sustainability of a community and provides the necessary framework to guide members of council fairly and courteously through meetings of council and committees aids good decision-making. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Tony Fleming, Cunningham Swan Jannette Amini, Manager of Legislative Services/Clerk
Recommend Report to Council Emergency and Transportation Services – Request to Reconsider Decision of the Lifting of the Heavy Vehicle Restrictions to Vehicles Supporting Agricultural Operations December 21, 2016 Page 2 of 2
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KURTIS R. ANDREWS Farm & Animal Welfare Lawyer P.O. Box 12032 Main P.O., Ottawa, Ontario, K1S 3M1 tel: 613-565-3276; fax: 613-565-7192; email: kurtis@kurtisandrews.ca
VIA FAX: 613 548-8460 December 12, 2016 Jannette Amini Manager of Legislative Services /Clerk, Frontenac County 2069 Battersea Road Glenburnie, Ontario, K0H 1S0 Dear Ms. Amini: Re:
Heavy vehicle restrictions on Howe Island ferry
I am writing to you regarding the decision to lift weight related restrictions on vehicles supporting farm operations on the Howe Island County ferry. I have been retained to represent residents of Howe Island who are concerned about this decision, and I respectfully ask the County to review and reverse this decision for the following reasons. My practice happens to focus on agricultural law in Ontario. As part of my practice, I am very familiar with the Farming and Food Production Protection Act [FFPPA]. I know the Act’s scope and limitations very well. It is my understanding that the County decided to lift restrictions pertaining to farm-vehicles upon the belief that the subject policy was in contravention of the FFPPA. I can assure you that this interpretation of the FFPPA is incorrect. The former policy was not illegal. The FFPPA (by way of ss. 6 & 7) pertains only to by-laws that have the effect of limiting a normal farm practice. The Act does not apply to any sort of policy or administrative decision rendered by a municipality. This is not only my opinion, but it is a fact that was recently confirmed directly to me by the Normal Farm Practices Board. The powers and jurisdiction of the Board are strictly limited to only that which are provided by the FFPPA – a principle that was confirmed by the Ontario Court of Appeal in 2011. The purpose of the FFPPA is to protect farmers from civil and regulatory offence liability that might arise by employing a normal farm practice. It is not intended to, per se, act as a mechanism of quasi-judicial review with respect to administrative decisions. Put another way, if a commercial farm-vehicle was loaded onto the ferry during restricted hours, there would be no contravention of a by-law that would expose a farmer to penal consequences. By all accounts, the practice of restricting commercial travel on the Howe Island ferry was merely a policy decision. As a result, the FFPPA does not apply nor does it have any effect on the decision. I therefore respectfully ask the County to review its decision and properly reverse it to reflect the fact that the former policy was not illegal. If necessary, I encourage you to satisfy yourself regarding what I have stated above by contacting the Normal Farm Practices Board and put the question directly to them. If this is not enough to satisfy the County, I respectfully suggest that the County employ section 7(2) of the FFPPA (which it should have done from the beginning) and apply to the Board to determine if
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the former restrictions were legal. I note that such an application is relatively straightforward and quick to resolve. I appreciate the fact that the County simply acted in error, erroneously believing that the former policy broke the law and it had no choice but to lift the farm-vehicle restrictions. However, by making this error, the County has now exposed itself to civil court liability. While we would prefer it if the County would simply rectify its error by reversing its decision, I have instructions to commence court proceedings in the event that the County declines to do so. I understand that there will be another opportunity for concerned citizens to be heard regarding this matter on December 21, 2016. I ask that this letter be included on the agenda. I also respectfully ask the County to reply to me and indicate if it will, at a minimum, review this matter from a legal standpoint before then. Please also ensure that this letter is forwarded to all members of council. Thank you and best regards,
Kurtis R. Andrews cc.
Warden Frances Smith, via email: mayor_smith@centralfrontenac.com Deputy Warden Ron Vandewal, via email: ron.vandewal@frontenaccounty.ca Councillor John McDougall, via email: john.mcdougall@frontenaccounty.ca Councillor Tom Dewey, via email: tdeweyone@gmail.com Councillor Natalie Nossal, via email: nossaln@hotmail.com Councillor Denis Doyle, via email: denisdoyle@kos.net Councillor Ron Higgins, via email: ron.higgins@xplornet.com Councillor John Inglis, via email: john@lwl.ca Mr. Kelly Pender, CAO, via email: kpender@frontenaccounty.ca
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Barristers & Solicitors
December 12, 2016
Jeff G. Cowan* T: 416-947-5007 jcowan@weirfoulds.com *Partner through a Professional Corporation
BY EMAIL AND FAX (613-548-8460) jamini@frontenaccounty.ca Warden Smith and Members of Council c/o Jannette Amini, Manager of Legislative Services /Clerk, County of Frontenac 2069 Battersea Road Glenburnie, Ontario, K0H 1S0 Dear Warden and Members of Council: Re:
Howe Island Ferry Service Vehicle Restrictions
We have been retained by Howe Island residents with respect to Council’s decision of November 16, 2016 to lift loading restrictions on farm vehicles on the Howe Island County ferry. We understand that Council’s decision was made in the belief that the restrictions were in contravention of the Farming and Food Production Protection Act, 1998 (“FPPA”), in response to a letter dated October 28, 2016 to Councillor Nossal from Robin Craig. Our clients were informed that Council felt that it “was breaking the law” by having the very limited restrictions on such vehicles in the first place. Our clients were not provided with any opportunity to challenge this legal basis for the decision before it was made in closed session as a result of legal advice it received, or thereafter, and the restrictions were immediately removed on the same date. Further, it appears no resolution was passed by Council to implement its decision. A request for the basis of the legal opinion Council received was denied, on the grounds it was discussed in closed session. Accordingly, so that there is a level playing field, we request that Council waive Section 6.9 of its Procedural By-law in order to release this information to the public. Our clients’ position is that Council’s interpretation of the FFPPA, especially regarding its scope and application, is incorrect.
4100 - 66 Wellington Street West, PO Box 35, TD Bank Tower, Toronto, Ontario, Canada. M5K 1B7
T: 416-365-1110
F: 416-365-1876
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Barristers & Solicitors
The FFPPA has application only to municipal by-laws that have the effect of limiting a normal farm practice. The Act does not prevent or prohibit decisions rendered by a municipality other than by by-law. The Normal Farm Practices Board has no jurisdiction in such a case, and they have declined jurisdiction whenever appropriate. The Ontario Court of Appeal in its 2011 Oakville(Town) v. Read decision affirmed the limited application of FFPPA, in that case upholding a municipal zoning bylaw that actually prohibited agricultural uses. Inquiries have been made of municipal staff for any such by-law that imposes such restrictions, and they and we have been unable to locate any such by-law. The only by-laws that relate to the ferry service deal only with fees and fares, e.g. By-laws 2015-0046 and 2016-0037. As a result, the FFPPA does not apply, nor does it have a purpose to serve in these circumstances. The very purpose of the FFPPA, as found by the Ontario Court of Appeal, was anchored in the concern for “unduly restrictive” or “unnecessarily restrictive” municipal by-laws. The restrictions in issue were only applicable for 2 hours out of 24 hours each way, and then only if space was not otherwise available on the ferry. They have been part of the normal operation of farm equipment on Howe Island since at least 2003. There is no factual basis on which Council could have determined such restrictions are unduly restrictive, even if the FFPPA were applicable to ferry crossings, quite apart from the lack of a by-law. Our information is that the limited vehicle restrictions are considered by staff to be a policy of Council, presumably enacted by resolution, and they have been in place since at least 2003. They were enacted for valid policy reasons then and which continue to be so. They are consistent with the Official Plans of both the County and the Township of Frontenac Islands, which recognize Howe Island has benefited from rapid growth in its permanent residential population, and the sustainability of that community depends on the appropriate vehicle accessibility of the ferry service. This population growth is based on in-migration and employment generation in the Kingston area for Howe Island residents, such that there is nearly total reliance on the ferry service by the residents. Thus Council’s decision was wrong in fact and in law, and contrary to Official Plan policies. Even if the FFPPA were to become applicable, given the concern in the community, and Council`s past decision in 2007 maintaining the restrictions, Council should at the very least have applied to the Normal Farm Practices Board to determine the legality of the restrictions. Such a proceeding would have permitted the many more Howe Island residents than those identified in the October 28, 2016 letter who are adversely affected by Council’s decision, to have an independent determination of the issue.
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Barristers & Solicitors
We therefore request Council to review its decision and reverse it, to reflect the fact that the former policy was not, in fact, in contravention of the law, and was an appropriate response for all residents of Howe Island, given the very limited restrictions. If necessary, our clients will take appropriate legal proceedings to set aside Council`s decision of November 16, 2016. We understand that deputations will be made concerning this issue at Council on December 21, 2016. We ask that the County, or its solicitor, reply to this letter and indicate if it will consider a review of its decision. We also ask for a copy of the resolution of Council to remove the restrictions. In any event, please confirm that this correspondence will be placed on Council’s agenda for December 21, 2016, and be provided to the Warden and all members of Council. Yours truly, WeirFoulds LLP
Jeff G. Cowan JGC/dh cc: cc:
Mr. Kelly Pender, CAO, [ kpender@frontenaccounty.ca ] Clients
9928580.1
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KURTIS R. ANDREWS Farm & Animal Welfare Lawyer P.O. Box 12032 Main P.O., Ottawa, Ontario, K1S 3M1 tel: 613-565-3276; fax: 613-565-7192; email: kurtis@kurtisandrews.ca
VIA FAX & EMAIL: 613 548-8460; jamini@frontenaccounty.ca December 15, 2016 Jannette Amini Manager of Legislative Services /Clerk, Frontenac County 2069 Battersea Road Glenburnie, Ontario, K0H 1S0 Dear Ms. Amini: Re:
Heavy vehicle restrictions on Howe Island ferry
This letter follows my correspondence sent to you on Monday, December 12, 2016, regarding the County’s decision to lift weight related restrictions on vehicles supporting farm operations on the Howe Island County ferry. We have received no reply or acknowledgement of receipt. Our goal is simply to see the County make things right, and we are prepared to work with the County to achieve this goal as amicably as possible. However, if the County is inclined to maintain the status quo, we believe that it is in the best interests of the residents of Howe Island to understand the error made by the County prior to the public meeting scheduled for December 21, 2016. We respectfully ask that the County reply to the issues we raised in our letter no later than 3:00 p.m. on Monday, December 19, 2016. If we do not receive a satisfactory response by then, we will endeavor to raise public awareness of the County’s error in advance of the public meeting. Thank you once again for your attention, and we look forward to your reply. Best regards,
Kurtis R. Andrews cc.
Warden Frances Smith, via email: mayor_smith@centralfrontenac.com Deputy Warden Ron Vandewal, via email: ron.vandewal@frontenaccounty.ca Councillor John McDougall, via email: john.mcdougall@frontenaccounty.ca Councillor Tom Dewey, via email: tdeweyone@gmail.com Councillor Natalie Nossal, via email: nossaln@hotmail.com Councillor Denis Doyle, via email: denisdoyle@kos.net Councillor Ron Higgins, via email: ron.higgins@xplornet.com Councillor John Inglis, via email: john@lwl.ca Mr. Kelly Pender, CAO, via email: kpender@frontenaccounty.ca
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Barristers & Solicitors
December 16, 2016
Jeff G. Cowan* T: 416-947-5007 jcowan@weirfoulds.com *Partner through a Professional Corporation
BY EMAIL AND FAX (613-548-8460) jamini@frontenaccounty.ca Warden Smith and Members of Council c/o Jannette Amini, Manager of Legislative Services /Clerk, County of Frontenac 2069 Battersea Road Glenburnie, Ontario, K0H 1S0 Dear Warden and Members of Council: Re:
Howe Island Ferry Service Vehicle Restrictions
We have received no response to our letter of December 12, acknowledgment of receipt of the letter, or confirmation it will be placed on Council’s agenda as requested. Will a response be provided to us before Council meets? If not, please provide us with a copy of the November 16, 2016 resolution of Council lifting the limited restrictions. Yours truly, WeirFoulds LLP
Jeff G. Cowan JGC/dh cc: cc:
Mr. Kelly Pender, CAO, [kpender@frontenaccounty.ca ] Clients
4100 - 66 Wellington Street West, PO Box 35, TD Bank Tower, Toronto, Ontario, Canada. M5K 1B7
T: 416-365-1110
F: 416-365-1876
www.weirfoulds.com 9944491.1
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Report 2017-002 Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
January 18, 2017
Re:
Corporate Services – Finance – 2017 Vendor of Record (VOR) List
Recommendation: Resolved That County Council receive this Corporate Services – Finance- 2017 Vendor of Record List report; And Further That Council approve the 2017 Vendor of Record List as attached (Appendix A). Background The County of Frontenac’s Procurement Policy, dated March 20, 2013, section 5.14 states: Authorized Person(s) may select the VOR process of procurement if the Vendors are included on a Vendor of Record list. Generally, there shall be a documented detailed working relationship with the Vendor who will be providing the Goods or Services needed by the County without the County absorbing the administrative costs of seeking several quotes. The VOR process may be used either directly to Procure Goods and or Services (i.e. without further competition) or it may be used as the basis for a Bid Request. Every three years vendors will be provided with the opportunity to be included on the Vendor of Record list through an open solicitation of expressions of interest. Current Vendors and new submissions will be reviewed using the standard evaluation process available for the specific good or service to which the vendor relates.
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A vendor who is the successful bidder in a competitive process for the County and who provides the contracted service consistent with the requirements of the contract in a manner satisfactory to the Authorized Person will be added to the Vendor of Record list. The VOR list shall be reviewed at least once per fiscal year by County Council during budget deliberations to ensure the County continues to receive Goods and Services at the best possible value. However, any VOR vendor can be removed from the list at any time on recommendation to Council by the Authorized person. Comment Staff have reviewed the list and made amendments as required. The current Vendor of Record list is attached to this report for Council’s review. Staff will be advertising the open solicitation of expressions of interest in 2017. Sustainability Implications Regular review of the Vendor of Record list ensures that the County ensures a transparent process that provides quality products and services at a reasonable cost. Financial Implications Organizations, Departments and Individuals Consulted and/or Affected County Senior Leadership Team County Management Team
Corporate Services – Finance – 2017 Vendor of Record List January 18, 2017
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name KENS0002 1557145 KEN’S VACUUM PUMPING LTD. FPS 12/23/2016 10+ 4OFF0001 4 OFFICE AUTOMATION LIMITED COUNTY 12/23/2016 4 ETR00001 407 ETR COUNTY 11/1/2016 6 4IMP0001 4IMPRINT COUNTY 6/16/2016 5 INFO0002 8020 INFO INC. COUNTY 12/31/2013 10 APAR0001 A PARTY CENTRE FAIRMOUNT 12/5/2016 4 AWOR0001A WORLD OF RENTALS FPS 2/4/2011 5 AAAS0001 A&A ASPHALT FAIRMOUNT 6/29/2012 9 AABE0002 A&A BEAUTY SUPPLIES FAIRMOUNT 10/18/2016 7 AQUA0002 A. QUALITY PAINTING AND HANDYMAN COUNTY 12/12/2013 4 A1LO0001 A-1 LOCKSMITHS FAIRMOUNT 4/22/2015 5 AABE0001 AABEN WINDOWS AND DOORS LTD.FAIRMOUNT 12/29/2016 9 ACCA0001 ACCARA INC. DEFAULT 12/30/2016 4 ACCE0002 ACCESSIBILITY EXPERTS LTD. FPS 6/8/2015 5 12/5/2016 ACCL0001 ACCLAIM ABILITY MANAGEMENT COUNTY 4 ACKL0001 ACKLANDS GRAINGER INC. FPS 12/19/2016 10+ ACME0001 ACME SPORTS & PROMOTIONS FPS 2/23/2015 3 ACTI0003 ACTIVE HEALTH SERVICES LTD. FAIRMOUNT 12/30/2016 4 ACTI0005 ACTIVE ORTHOPEDIC SOLUTIONS FAIRMOUNT 11/28/2016 1 ACTI0004 ACTIVITY PRO FAIRMOUNT 4/13/2016 2 ADAM0003 ADAMS, REBECCA (Entertainer) FAIRMOUNT 7/22/2016 1 ADVA0004 ADVANCED PATIENT N.E.T. FAIRMOUNT 7/23/2013 10+ AFTE0001 AFTER THE NEWS COUNTY 8/21/2015 2 AGCF0001 AGC FLAT GLASS NORTH AMERICA LTD COUNTY 10/17/2016 10+ AIRL0001 AIR LIQUIDE CANADA INC. FPS 12/23/2016 8 AIRD0001 AIRD & BERLIS LLP COUNTY 11/26/2015 2 AIRR0001 AIR-RESP MEDICAL INC. FPS 9/26/2016 9 AIRT0002 AIRTRON CANADA FAIRMOUNT 9/9/2014 3 ALEX0001 ALEX MCCOY PLUMBING AND HEATING FAIRMOUNT 12/30/2016 10+ ALLA0001 ALLAN & PARTNERS LLP COUNTY 5/9/2016 2 ALLA0001 ALLAN CHARTERED ACCOUNTANT PROFESSIONAL COUNTY CORPORATION 6/24/2013 4 ALLA0003 ALLAN GRAPHICS COUNTY 10/3/2016 4 ALLI0002 ALLIED MEDICAL FPS 12/12/2016 10+ AMBA0001 AMBASSADOR CONFERENCE RESORT COUNTY 11/30/2012 5 AMBE0002 AMBERGER, HERMAN (Entertainer) FAIRMOUNT 10/2/2015 2
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name AMEY0001 AMEY’S GREENWOOD TAXI FAIRMOUNT 11/1/2016 1 AMHE0002 AMHERST DRIVEWAY SEALING FAIRMOUNT 7/4/2014 3 AMHE0001 AMHERST ROOFING & SHEETMETALCOUNTY LTD. 12/2/2013 4 ANDE0002 ANDERSON EQUIPMENT SALES FAIRMOUNT 2/12/2013 4 ANGL0001 ANGLIN GROUP LTD. COUNTY 10/28/2013 5 ANYT0001 ANYTHING ELECTRIC FAIRMOUNT 8/18/2014 4 MAGN0001 AQUALIBRIUM WATER TECHNOLOGIES FAIRMOUNT LTD 1/20/2014 8 ARAW0001 ARAWN THERRIEN MEDICIINE PROFESSIONAL FPS CORPORATION 12/6/2016 2 ARCH0001 ARCHER PUMPS LTD FAIRMOUNT 2/25/2016 10 ARGU0001 ARGUE CONSTRUCTION LTD. FPS 10/5/2015 4 ARJO0001 ARJO FAIRMOUNT 9/26/2016 8 ARMS0002 ARMSTRONG, JACKIE (Entertainer) FAIRMOUNT 3/15/2016 1 ARTO0001 ART OF THERAPY FAIRMOUNT 7/4/2016 1 ATTE0001 ATTENTION GETTERS FAIRMOUNT 12/12/2016 10 AUDI0001 AUDIO CINE FILMS INC. COUNTY 8/21/2015 2 AUST0002 AUSTCO MARKETING & SERVICE (CANADA) DEFAULT LTD. 11/21/2016 4 BABC0003 BABCOOK, TOM (K&P Weed Spray) COUNTY 12/22/2016 1 BARD0002 BARDON SUPPLIES LTD FAIRMOUNT 11/28/2016 9 1/12/2016 BATT0003 BATTAM, STARK FPS 5 BAYR0001 BAYRIDGE PRINTER PRO COUNTY 12/19/2016 6 BAYV0001 BAYVIEW AUTO SALES COUNTY 7/11/2016 1 BEAU0002 BEAUDETTE, EILEEN (Entertainer) FAIRMOUNT 3/29/2016 2 BEEH0001 BEEHLER BROS. ELECTRICAL FAIRMOUNT 12/19/2016 9 11/14/2016 BELL0001 BELL CANADA COUNTY 10+ BELL0002 BELL MOBILITY COUNTY 12/7/2016 10+ BELL0003 BELL MOBILITY RADIO DIVISION COUNTY 9/6/2016 1 BENS0002 BENSON COMMERCIAL TIRE FPS 12/12/2016 9 BENS0001 BENSON TRUCK & TRAILER FPS 12/12/2016 9 BACK0001 BFD BACKYARD FENCE & DECK COUNTY 11/28/2016 1 BGMM0001 BGM METALWORKS FAIRMOUNT 8/1/2016 10+ VISA BIDIBIDI FPS 1 BIOP0001 BIO PED FOOT CARE CENTRE FAIRMOUNT 3/7/2014 9 BLIN0001 BLINDS BY AGNES FAIRMOUNT 11/16/2016 1 BLUE0001 BLUE CROSS COUNTY 12/5/2016 8 NUMA0001 BMC SOFTWARE CANADA INC. COUNTY 2/18/2016 10 BMDO0001 BMDODO STRATEGIC DESIGN COUNTY 11/18/2013 6 10/17/2016 BOYD0001 BOYD ELECTRIC FAIRMOUNT 10
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 6/27/2016 BRAD0001 BRAD’S AUTO GLASS & CANVAS FPS 5 BRAF0001 BRAFASCO FAIRMOUNT 5/11/2015 8 BRIA0001 BRIAN’S PAINTING & DECORATING FPS 3/7/2013 8 BROU0001 BROUGH SHEET METAL CO. LTD. FAIRMOUNT 1/29/2013 4 BROW0003BROWN’S FINE FOOD FAIRMOUNT 11/21/2016 7 BUBB0001 BUBBLES CLEANING SERVICES FAIRMOUNT 7/27/2016 10+ 3/13/2015 BUTT0001 BUTTERWORTHS FAIRMOUNT 10 CPWI0001 C.P. WILMS CONSULTING COUNTY 12/22/2016 2 CSCO0001 C/S CONSTRUCTION SPECIALTIES COMPANY FAIRMOUNT 12/12/2016 8 CABA0001 CABAM FAIRMOUNT 6/12/2013 4 CADU0001 CADUCEON ENVIRONMENTAL LABORATORIES FAIRMOUNT 12/19/2016 5 CALD0001 CALDWELL & MOORE BARRISTERS & COUNTY SOLICITORS 9/15/2015 2 CALL0001 CALLIGARIS SATELLITE ELECTRONICS COUNTY 12/5/2016 9 11/28/2016 CAME0001 CAMERA KINGSTON LIMITED FAIRMOUNT 7 CAME0002 CAMERON & ASSOCIATES INSURANCE COUNTY CONSULTANTS 12/22/2016 1 CAMP0002 CAMPBELL’S SEPTIC SERVICE COUNTY 11/1/2016 5 CAMS0001 CAM’S LOCK ‘N STORE FAIRMOUNT 3/10/2015 2 CANA0048 CANADA MUNICIPAL JOBS INC. COUNTY 10/31/2016 2 CANA0016 CANADIAN BEARINGS LTD FAIRMOUNT 12/19/2016 6 CANA0020 CANADIAN CLEANING SERVICES & SALES FPS 12/23/2016 4 CANA0041 CANADIAN LINEN AND UNIFORM SERVICE FPS 12/23/2016 6 CANA0005 CANADIAN PARAMEDICINE FPS 2/25/2016 6 CANA0047 CANADIAN SAFETY EQUIPMENT INC.FPS 9/26/2016 3 CANA0034 CANADIAN SMALL ENGINES FAIRMOUNT 10/19/2015 5 CANA0008 CANADIAN TIRE - Ed Derbyshire FPS 12/19/2016 9 CANA0009 CANADIAN TIRE - Princess & Bath FAIRMOUNT 12/19/2016 10+ CANP0001 CANPAR TRANSPORT L.P. COUNTY 7/4/2014 6 CAPI0002 CAPITAL MOVERS & STORAGE COUNTY 12/18/2012 5 FUTU0001 CARDINAL HEALTH FAIRMOUNT 10/17/2016 8 CARD0002 CARDS BAKERY FAIRMOUNT 5/16/2013 4 CARE0002 CARE STREAM MEDICAL LTD. FPS 12/12/2016 5 CARL0001 CARLETON UNIFORMS INC. FPS 12/30/2016 5 CARS0001 CARSWELL COUNTY 8/18/2014 8 CASE0001 CASEMENT, JOYCE (Caterer) COUNTY 3/15/2016 5 MEDA0001 CASTLE & COOPER INC. FAIRMOUNT 12/12/2016 4 CATA0002 CATARAQUI REGION CONSERVATION COUNTY AUTHORITY 12/31/2015 8
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name CBCI0002 CBCI TELECOM INC. COUNTY 6/3/2013 5 CDWC0001 CDW CANADA COUNTY 12/30/2016 5 CELE0001 CELEBRATE WITH A CAKE DEFAULT 6/24/2013 4 5/30/2016 CENT0004 CENTENNIAL ENGRAVERS AND TROPHIES COUNTY LTD 5 CENT0008 CENTRE FOR STUDIES IN AGING & HEALTH: FAIRMOUNT AGING RESEARCH 5/16/2013 4 CENT0011 CENTRIC HEALTH CORPORATION FAIRMOUNT 1/11/2016 4 CENT0007 CENTURY MANUFACTURING CORPORATION FPS 6/12/2013 5 CHEC0001 CHECKERS FUN FACTORY INC. COUNTY 8/21/2015 2 CHIC0003 CHICO AND THE MACHINE COUNTY 11/26/2015 2 CHOQ0001 CHOQUETTE CKS FAIRMOUNT 12/30/2016 5 CHRI0002 CHRISTIE WALTHER FPS 12/30/2015 9 CINT0001 CINTAS DOCUMENT MANAGEMENT FPS 4/28/2014 5 CIRC0001 CIRCLE SQUARE RANCH COUNTY 10/27/2014 3 CITR0001 CITIRIX SYSTEMS INC. COUNTY 3/14/2012 6 4/18/2016 CLAY0001 CLAYTON FLOORING INC. FAIRMOUNT 8 CLEA0001 CLEANING SOLUTIONS 2000 FAIRMOUNT 6/29/2015 5 CLEA0002 CLEARWATER FAIRMOUNT 9/23/2013 4 COLL0001 COLLINS FPS 12/23/2016 8 COMM0006COMMERCIAL PRINTERS FPS 2/14/2012 5 COMM0010COMMISSIONAIRES SECURITY SOLUTIONS COUNTY 10/22/2015 2 COMM0007COMMUNICATION CONNECTIONS FAIRMOUNT 3/10/2015 2 COMM0011COMMUNITY INGENUITY COUNTY 12/22/2016 1 COMM0009COMMUNITY SCHOOLS ALLIANCE COUNTY 7/14/2015 2 CONC0001 CONCEPTS DU SABLIER FAIRMOUNT 2/14/2012 6 CONF0001 CONFLICT MANAGEMENT ASSOCIATES FPS 3/3/2014 4 VISA CONSTANT CONTACT COUNTY 5 CONS0002 CONSTRUCT IT LTD. FPS 12/12/2016 6 CORE0001 COREY, REG (Entertainer) FAIRMOUNT 9/6/2016 2 CORN0001 CORNERSTONE MEDICAL FAIRMOUNT 11/28/2016 4 COTA0002 COTA’S MOBILE CATERING COUNTY 12/22/2016 1 COUN0017 COUNCIL ON AGING/SENIORS CENTRE COUNTY 10/10/2013 3 COVE0001 COVERTITE KINGSTON LTD. COUNTY 3/28/2014 9 CRAI0001 CRAIN’S CONSTRUCTION LIMITED COUNTY 10/24/2016 5 CREA0002 CREATIVE ART COMPANY FAIRMOUNT 6/16/2016 1 CREA0001 CREATIVE GFTS & BASKETS FAIRMOUNT 7/23/2013 5 CRES0001 CRESTLINE COACH LTD. FPS 12/30/2016 10+ CRIM0001 CRIMSON RIVER (Entertainer) DEFAULT 10/18/2016 2 CRIN0002 CRINTEC LTD. FPS 12/6/2016 8 CROW0001CROWN COLLISION SERVICE LTD. FPS 12/22/2016 8
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name CULL0002 CULLIGAN WATER CONDITIONING FPS 12/30/2016 8 CUNN0001 CUNNINGHAM SWAN CARTY LITTLE COUNTY & BONHAM 12/30/2016 10+ DACO0002 DA COSTA MILLWORK & CARPENTRY FPS SHOP 10/20/2014 6 DALT0001 DALTCO ELECTRIC AND SUPPLY LTD FAIRMOUNT 11/28/2016 8 DAVI0003 DAVID STONE & ASSOCIATES FPS 6/5/2015 6 DBAE0001 DBA ENGINEERING LTD COUNTY 5/24/2012 5 DELA0001 DE LAGE LANDEN FPS 2/25/2013 6 DELT0003 DELTA KINGSTON WATERFRONT HOTEL COUNTY 11/26/2015 2 DELT0002 DELTA PARTNERS INC. COUNTY 1/29/2013 5 DELT0001 DELTA PRINTING LTD. COUNTY 3/18/2013 6 DEME0002 DEMENTIABILITY ENTERPRISES INC.FAIRMOUNT 2/13/2014 4 DESE0001 DESERT LAKE GARDENS COUNTY 7/4/2016 1 DESE0001 DESERT LAKE GARDENS COUNTY 12/7/2015 4 DIAM0002 DIAMOND MUNICIPAL SOLUTIONS INC. COUNTY 7/18/2016 10 DIGN0001 DIG ‘N DIRT LTD FAIRMOUNT 8/8/2012 4 DIGI0001 DIGIGRAPHICS a div of DELTA PRINTING FAIRMOUNT 12/22/2016 8 DIGI0004 DIGITAL BOUNDARY GROUP FPS 9/6/2013 4 DIGI0005 DIGITAL MEDIA GROUP COUNTY 11/26/2015 2 DIGI0002 DIGITAL OFFICE SYSTEMS All Departments 12/30/2015 5 DILL0001 DILLON CONSULTING COUNTY 5/27/2013 5 DIRE0003 DIRECT ENERGY BUSINESS SERVICES FAIRMOUNT 11/18/2013 5 DISC0003 DISCOUNT AUTO GLASS FPS 10/18/2016 5 12/19/2016 DISC0002 DISCOUNT CAR AND TRUCK RENTALS COUNTY 5 DONG0001 DON GRANT CONSULTING INC. COUNTY 10/24/2013 4 DONA0001 DONALD GORDON CONFERENCE CENTRE COUNTY 9/15/2015 5 DONN0001 DONNELLY, NEIL, QMED DEFAULT 10/6/2014 3 DOOR0001 DOOR DOCTOR FPS 12/12/2014 8 DOOR0002 DOORNEKAMP CONTRACTORS COUNTY 3/28/2014 5 BARN0001 DOUG BARNES (Entertainer) FAIRMOUNT 9/6/2016 2 DOUG0001 DOUG’S ANTENNA SALES & SERVICE FPS 7/4/2014 6 DOWN0003DOWN UNDER IRRIGATION FAIRMOUNT 8/23/2016 2 DRKR0001 DR. KRIS BOKSMAN & ASSOCIATES FPS 10/22/2015 2 DRAP0001 DRAPEAU AUTOMATIC SPRINKLER CORP. FAIRMOUNT 7/27/2015 6 DRAP0002 DRAPER DOORS FPS 11/21/2016 4 VISA DRONES PLUS COUNTY 12/12/2016 1 DUCT0001 DUCTWORX COUNTY 4/29/2015 2 ICIP0001 DULUX PAINTS FAIRMOUNT 12/12/2016 10+ ESOL0001 E SOLUTIONS GROUP COUNTY 12/5/2016 6 ERTR0001 E.R.TROUGHT DESIGN FPS 10/2/2015 5
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name ESFO0002 E.S.FOX LIMITED FAIRMOUNT 12/12/2016 10+ EAST0004 EASTERN COWBOY HORSEBACK ADVENTURES COUNTY 6/5/2015 2 EAST0005 EASTERN ONTARIO TRAILS ALLIANCE COUNTY 1/12/2016 1 3/21/2016 ECOL0001 ECOLAB FAIRMOUNT 9 ECON0002 ECONOMIC DEVELOPERS ASSOCIATION COUNTY OF CANADA 12/22/2016 1 ELBO0001 ELBOW LAKE ENVIRONMENTAL EDUCATION COUNTY CENTRE, 12/22/2015 QUBS 1 ELOR0001 ELORIN COUNTY 6/19/2009 8 RECO0001 EMC YOUR COMMUNITY NEWSPAPER COUNTY 1/5/2015 8 EMMO0001 EMMONS & MITCHELL CONSTRUCTION COUNTY LTD. 6/6/2016 6 ENDO0001 END OF THE ROLL COUNTY 2/25/2013 4 ENVI0003 ENVIRO PLUS DUCT CLEANING LTD.FAIRMOUNT 8/18/2015 4 ENVI0001 ENVIRO-GUARD FPS 12/19/2016 10+ ESKE0001 ESKEROD SIGNS FPS 2/18/2016 10+ ESRI0001 ESRI CANADA COUNTY 5/24/2016 5 ESSE0001 ESSENTIAL IMPACTS COACHING INC. FPS 1/11/2012 5 3/15/2016 EVAC0001 EVACUCHECK FAIRMOUNT 5 EVER0003 EVERGREEN POWER LTD COUNTY 12/16/2011 7 EWIN0001 EWING FLAGPOLE CO. INC. DEFAULT 7/4/2014 7 EXCA0001 EXCALIBUR FAIRMOUNT 5/24/2012 5 FAMI0001 FAMILY SERVICES EAP FAIRMOUNT 12/19/2016 10+ FARG0001 FARGO’S GENERAL STORE FPS 2/18/2016 6 12/22/2016 FEDE0002 FEDEX EXPRESS CANADA LTD. FPS 5 FEDE0001 FEDEX TRADE NETWORKS FAIRMOUNT 7/23/2013 5 FEED0001 FEED THE BEAR DESIGN FPS 11/5/2014 5 FERN0001 FERNO FPS 12/30/2016 7 FIND0001 FIND YOUR VOICE MUSIC THERAPY FAIRMOUNT 12/22/2016 2 FIRE0003 FIRETECH MANUFACTURING LTD. FPS 7/22/2016 4 FIRE0001 FIREWORKS FX COUNTY 8/21/2015 2 FIRS0001 FIRST (HEALTHCARE) PRODUCT INC. FAIRMOUNT 10/5/2016 1 FIRS0003 FIRST CAPITAL CONSTRUCTION FPS 5/26/2016 1 VISA FISHERS REGALIA FPS 1 10/24/2016 FLAG0002 FLAG OUTLET FPS 6 FLAG0001 FLAGHOUSE INC COUNTY 2/14/2012 5 FORM0001 FORMAN FARMS FAIRMOUNT 7/4/2014 4 FORT0001 FORT GLASS INC. FAIRMOUNT 8/10/2015 7 12/30/2016 FOTE0001 FOTENN CONSULTANTS INC. COUNTY 7 FOUR0001 FOUR POINTS BY SHERATON FPS 8/30/2013 6 FRAM0001 FRAMEWORKS COUNTY 5/26/2016 4 FRAN0002 FRANK COWAN COMPANY COUNTY 3/30/2015 7
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name FRAN0004 FRANK’S TIRE SUPPLY LIMITED COUNTY 9/25/2012 5 FRAN0003 FRANK’S WORLDWIDE MOVING FPS 11/14/2014 5 FRED0002 FRED DEAN BARRISTER AND SOLICITOR COUNTY 5/19/2015 5 6/27/2016 FRON0006 FRONTENAC ARCH BIOSPHERE COUNTY 3 FRON0010 FRONTENAC AUTO BODY SERVICE DEFAULT 7/30/2014 3 FRON0001 FRONTENAC NEWS COUNTY 12/30/2016 8 FRON0011 FRONTENAC STEWARDSHIP FOUNDATION COUNTY 9/22/2014 4 GHME0001 G.H. METAL STAMPING CORPORATION FPS 11/1/2012 6 GTAI0001 G.T. AIR SYSTEMS INC. DEFAULT 12/30/2015 4 GANA0001 GANANOQUE CHEVROLET BUICK GMC FPSCADILLAC 3/26/2013 5 GARD0001 GARDINER’S HEATING & COOLING FPS 7/28/2015 2 GART0001 GARTH S. JOHNS HUMAN RECOURCES DEFAULT SERVICES 3/24/2015 2 GAZD0001 GAZDA, HOULNE & ASSOCIATES INCCOUNTY 8/18/2015 6 GECO0001 GECO INDUSTRIES FPS 11/3/2014 5 GENE0003 GENESIS SYSTEMS CORPORATION COUNTY 1/18/2016 4 GENI0001 GENIVAR CONSULTANTS LIMITED PARTNERSHIP DEFAULT 8/2/2013 5 GEOR0003 GEORGE BRACKEN LIMITED FPS 6/24/2013 5 GEOR0001 GEORGE COUREY INC FAIRMOUNT 3/16/2015 6 GENA0001 GERIATRIC PSYCHIATRY PROGRAMFAIRMOUNT 4/10/2012 4 GERR0001 GERRY LEE & ASSOCIATES COUNTY 12/18/2012 5 GILM0002 GILMORE PRINTING SERVICES INC. COUNTY 3/15/2016 1 GILM0001 GILMORE REPRODUCTIONS COUNTY 8/30/2013 5 GILMOURS MEATS COUNTY 3 GKRC0001 GKR CONSULTING COUNTY 12/22/2016 1 GLEN0002 GLEN SUPPLY CO. LTD FAIRMOUNT 8/1/2016 10+ 12/6/2016 GLEN0001 GLENBURNIE GROCERY FAIRMOUNT 10+ GLOB0001 GLOBAL EQUIPMENT COMPANY FPS 7/16/2012 5 GLOB0002 GLOBE CONSULT DEFAULT 10/27/2014 4 GLOC0001 GLOCCA MORRA FARMS FAIRMOUNT 2/12/2013 4 GOCO0001 GO CONTROL INC. FAIRMOUNT 2/18/2016 2 GOLD0001 GOLDEN LINKS CLUB COUNTY 7/11/2016 2 11/28/2016 GOOD0002 GOODFELLOWS FLOWERS COUNTY 5 GORW0001GORWAY GROUP INCORPORATED COUNTY 12/30/2016 8 9/12/2016 GRAN0008 GRANITE TRANSFORMATIONS DEFAULT 3 GRAN0006 GRANT CUSTOM FPS 8/10/2015 6 GREA0004 GREAT LAKES AND ST LAWRENCE CITIES COUNTY INITIATIVE 11/28/2016 1 GREE0004 GREEK TOWN GRILL AND TAKEOUTCOUNTY 11/1/2016 3 GREE0001 GREEN ACRES INN FPS 10/2/2015 5 GREE0005 GREEN TRACTORS FPS 3/29/2016 1
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name 11/28/2016 GREE0003 GREENSHIELD PEST CONTROL FAIRMOUNT 6 GROU0001 GROUNDWORK ENGINEERING LIMITED COUNTY 11/19/2015 2 GUAR0001 GUARDIAN BRIDGE RAPID CONSTRUCTION COUNTYINC. 8/21/2015 2 GUIN0001 GUINDON HVAC DEFAULT 1/12/2015 2 4/13/2016 HALL0001 HALLMAN, TIM (Entertainer) FAIRMOUNT 5 HAMI0001 HAMILTON SMITH LTD FAIRMOUNT 12/19/2016 9 HANN0001 HANNAH ENVIRONMENTAL EQUIPMENT FAIRMOUNT INC. 1/12/2016 4 HARR0002 HARROWSMITH & DISTRICT SOCIALCOUNTY & ATHLETE CLUB 11/16/2016 2 HART0002 HARTINGTON EQUIPMENT FAIRMOUNT 11/28/2016 9 HAST0001 HASTINGS MANOR FAIRMOUNT 9/6/2016 1 HAVE0001 HAVE TENTS WILL TRAVEL FPS 8/18/2015 2 HDSU0001 HD SUPPLY CONSTRUCTION & INDUSTRIAL FAIRMOUNT 9/6/2016 2 HEAL0004 HEALTH SCIENCES NORTH CENTREFPS FOR PREHOSPITAL 5/5/2016 CARE 1 HEAL0003 HEALTH SUPPORTS & FITTING SERVICES FAIRMOUNT 12/12/2016 10+ HEAR0004 HEART OF THE MATTER CONSULTING FPS 12/6/2016 1 HEAR0003 HEARTHMAKERS ENERGY COOPERATIVE DEFAULT 7/22/2014 4 HEND0002 HENDRIX HOTEL & RESTAURANT EQUIPMENT FAIRMOUNT 12/19/2016 8 HICK0001 HICKS MORLEY HAMILTON STEWART FPS STORIE 12/19/2016 10+ HILL0001 HILLARY’S DRY CLEANERS FAIRMOUNT 1/12/2015 2 HIPS0001 HIPSAVER CANADA FAIRMOUNT 12/30/2016 6 HOEK0001 HOEKSTRA CONSTRUCTION LTD. FAIRMOUNT 7/4/2014 4 HOLI0001 HOLIDAY INN COUNTY 10/5/2016 4 HOLL0002 HOLLINGSWORTH SUPPLY SERVICES FPS 8/8/2016 6 HOLS0001 HOLSAG CANADA FAIRMOUNT 6/6/2016 7 HOLW0001 HOLWAY & HUTCHINSON COUNTY 10/5/2016 8 HOME0001 HOMESTYLE DELI FPS 3/15/2016 1 HOPK0002 HOPKINS & CORMIER SURVEYING LTD. FPS 3/28/2014 4 HOTE0002 HOTEL DIEU HOPSITAL - HOME CARDIOGRAPIC FAIRMOUNT 10/26/2015 4 HOTE0001 HOTEL DIEU HOSPITAL FPS 12/19/2016 9 HRSY0001 HR SYSTEMS STRATEGIES INC. COUNTY 11/26/2015 8 ANDE0001 HUBBY’S HOUSE FPS 12/12/2016 5 HUGH0002 HUGHES DOWNEY ARCHITECTS COUNTY 11/22/2013 6 10/2/2015 HUGH0001 HUGHES, B.J. (Entertainer) FAIRMOUNT 6 HULT0001 HULTON’S CONSTRUCTION LTD. FPS 5/5/2016 4 VISA HUMAN RESOURCES PROFESSIONAL COUNTY ASSOCIATION OF ONTARIO 1 HUMA0002 HUMANSCALE CANADA CORPORATION FPS 12/3/2015 2 HYDR0001 HYDRO ONE All Departments 12/3/2016 10+ ICOM0001 ICOMPASSS TECHNOLOGIES INC. COUNTY 7/4/2016 6
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name IDPG0001 IDP GROUP INC. FPS 12/6/2016 2 IMAG0002 IMAGEWEAR A DIVISION OF MARK’SFPS 11/19/2015 2 IMPE0001 IMPERIAL OIL FPS 12/12/2016 10+ VISA INDEED COUNTY 1 INDE0001 INDEPENDENT TELEPHONE SERVICES COUNTY 12/30/2016 2 INDU0001 INDUSTRIAL ALLIANCE COUNTY 0 INFI0001 INFITRAK INC. FPS 12/12/2014 4 INFO0001 INFOSAT TELECOMMUNICATIONS FPS 11/16/2016 4 INSI0001 INSIGHT CANADA INC. COUNTY 10/2/2015 2 INSP0001 INSPEC-SOL INC. FAIRMOUNT 9/9/2014 10+ INTE0003 INTERDEV TECHNOLOGIES INC. FPS 11/21/2016 10 INTE0006 INTERFLEET INC. FPS 9/17/2012 7 11/1/2016 INTE0004 INTERNATIONAL COAT OF ARMS COUNTY 10+ INTE0005 INTERPROVINCIAL INSULATION INC.COUNTY 6/18/2014 6 INVE0004 INVERARY SEPTIC PUMPING COUNTY 8/21/2015 5 4/13/2016 IPAC0001 IPAC - EASTERN ONTARIO COUNTY 3 ISOL0001 ISOLARA SOLAR POWER COUNTY 4/28/2014 5 JHAR0001 J. HARRISON EXCAVATING & PIPELINE FPS 4/27/2015 3 JSTR0001 J. STRUPAT TECHNOLOGIES LTD. DEFAULT 3/29/2016 2 JWAT0001 J. WATKINS AND ASSOCIATES (INC.)FPS 10/17/2016 3 JJEX0002 J.J. EXPRESS FPS 12/5/2016 10+ JLRI0001 J.L. RICHARDS & ASSOCIATES LIMITED FAIRMOUNT 2/23/2015 6 JACK0003 JACK KNOX WELL DRILLING LTD. FAIRMOUNT 6/3/2013 5 JACO0001 JACOBS BUSINESS SOFTWARE INC.COUNTY 6/27/2016 4 JANA0001 JANAM PUBLICATIONS INC. COUNTY 4/29/2013 4 JAYN0001 JAYNES PLUMBING & HEATING DEFAULT 6/28/2013 5 JEMS0001 JEMS FPS 11/22/2013 4 JESS0001 JESSUP FOOD & HERITAGE LTD. FPS 10/18/2016 4 JETS0001 JET SIGNS COUNTY 3/7/2013 5 JIFF0001 JIFFY AUTO SERVICE FPS 12/29/2014 9 JIMT0001 JIM THOMPSON CHRYSLER FAIRMOUNT 10/17/2016 4 CURT0001 JOHN CURTIS LAWYER, MEDIATOR, FPS OLYMPAIN 8/26/2014 4 JONA0001 JON ALLISON DESIGN COUNTY 12/23/2016 1 JOSE0001 JOSEPH POWER VACUUM SERVICE FPS 8/25/2015 4 JP2G0001 JP2G CONSULTANTS INC. COUNTY 11/1/2016 2 11/16/2016 JUBI0001 JUBILATE SINGERS (Entertainer) FAIRMOUNT 5
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name JULI0001 JULIA’S WINDOW FASHIONS FPS 7/4/2014 7 K3CC0001 K3C COMMUNITY COUNSELLING CENTRES COUNTY 11/28/2016 5 KAAA0001 KAAAV FAIRMOUNT 6/16/2016 1 KALT0001 KAL TIRE (CALTRAC ENTERPRISES LTD) FPS 5/19/2015 2 KAPS0001 KAPS KINGSTN AREA PATIENT SHUTTLE FAIRMOUNT 3/21/2016 8 KEPL0001 KEPLER BELL FPS 1/29/2013 3 KILP0002 KILPATRICK, KATHERINE FAIRMOUNT 12/30/2016 1 KING0028 KINGS TOWN CLEANERS FPS 2/25/2013 5 KING0019 KINGSTON ACCESS BUS FAIRMOUNT 12/30/2016 9 KING0014 KINGSTON AND AMHERST TAXI FAIRMOUNT 11/10/2014 10 KING0016 KINGSTON HOME HEATING FAIRMOUNT 12/2/2014 5 KING0047 KINGSTON INJURY MANAGEMENT CENTRE FPS 12/30/2016 10 KING0043 KINGSTON MONUMENTS FAIRMOUNT 1/29/2013 10 KING0008 KINGSTON ONLINE SERVICES FPS 9/1/2016 10+ KING0029 KINGSTON OXYGEN FAIRMOUNT 12/12/2016 10+ KING0051 KINGSTON POPPY TRUST FUND FPS 12/6/2016 2 KING0009 KINGSTON REGIONAL HOSPITAL LAUNDRY FPS 12/30/2016 8 KING0034 KINGSTON SELF STORAGE SYSTEMS FPS 11/30/2012 5 KING0037 KINGSTON SOUND WORKS - HO COUNTY 8/21/2015 2 KING0011 KINGSTON THIS WEEK FPS 6/3/2013 8 KING0024 KINGSTON TOYOTA FPS 9/13/2016 6 KING0004 KINGSTON U-LOCK STORAGE FAIRMOUNT 1/29/2013 4 DACO0001 KINGSTOWN INVESTMENTS INC FPS 1/2/2017 10+ KING0040 KINGSWAY TRANSPORT FPS 9/23/2013 7 KNOW0001KNOWLES LEADERSHIP GROUP COUNTY 12/30/2016 1 KOST0001 KOSTER CONSULTING & ASSOCIATES FAIRMOUNT 1/12/2016 6 KPMG0002 KPMG ACCOUNTING SERVICE CENTRE COUNTY 1/27/2014 10+ KRAC0001 KRACKLES THE PARTY PEOPLE COUNTY 8/21/2015 2 KREC0001 KRECKLO MUNICIPAL CONSULTANTS DEFAULT INC. 5/11/2015 2 KROW0001KROWN BODY MAINTENANCE FPS 10/5/2015 8 VISA KS SIRENS FPS 1 LABO0001 L.A. BOB’S SMOKEHOUSE RESTAURANT COUNTY 6/29/2015 5 LABO0002 LABOUR RELATIONS SERVICES DEFAULT 5/19/2015 2 LADY0001 LADY PAINTERS COUNTY 1/13/2014 4 LAER0001 LAERDAL MEDICAL CANADA LTD. FPS 8/22/2016 9 VISA LEATHERSMITH DESIGNS FPS 1 LANC0001 LANCASTER HOUSE COUNTY 5/19/2015 4
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name LAND0002 LAND O’ LAKES TOURIST ASSOCIATION COUNTY 2/25/2016 10 LCMS0001 LCM SECURITY COUNTY 7/18/2016 6 LEAR0001 LEARNING BRICK FPS 12/3/2015 2 LENN0001 LENNOX SNOW FENCE CO LTD. FPS 10/20/2011 6 LENS0001 LEN’S CONTROLS LTD COUNTY 3/21/2016 8 LEON0001 LEONARD FUELS LTD. FPS 12/30/2016 6 LEON0003 LEONARD, PHIL COUNTY 10/26/2015 4 LEON0004 LEON’S FPS 8/23/2016 4 12/30/2016 LEVA0004 LEVAC PROPANE COUNTY 10+ LEVA0001 LEVAC SUPPLY LTD FAIRMOUNT 8/10/2015 5 LEVI0001 LEVITT SAFETY FPS 3/21/2016 6 LEXI001 LEXIS NEXIS CANADA INC. DEFAULT 4/18/2016 1 MDSL0001 LIFELABS LP FAIRMOUNT 12/30/2016 8 LIME0001 LIMESTONE HEALTH CONSULTANTSFPS INC. 1/21/2013 5 WATS0001 LINDA SILVER “SUNSHINE SOULS” FAIRMOUNT 11/16/2016 5 BOCC0001 LINDE CANADA FPS 12/19/2016 10+ LITT0003 LITTLE RAY’S REPTILE ZOO DEFAULT 5/16/2016 1 LLOY0001 LLOYD, STEVEN (Entertainer) FAIRMOUNT 9/6/2016 4 LOND0002 LONDRY ALARMS COUNTY 5/26/2016 10+ 5/16/2016 LOUI0001 LOUISA DAVIE ARBITRATIONS DEFAULT 10+ LOYA0002 LOYALIST TRAINING & KNOWLEDGECOUNTY CENTRE 6/6/2016 2 12/5/2016 LTS0001 LTS CONSULTING FAIRMOUNT 5 LUNM0001 LUNMAN, ALF COUNTY 12/29/2016 1 MCHE0001 M.C. HEALTHCARE PRODUCTS FAIRMOUNT 12/30/2016 5 MACL0002 MACLELLAN WATER TECHNOLOGY LTD FAIRMOUNT 8/1/2016 10+ MAGN0002 MAGNACHARGE FPS 12/12/2016 10+ MAGN0001 MAGNUS FAIRMOUNT 12/19/2016 2 MALL0002 MALLORY’S FIRE SYSTEMS LTD FPS 1/5/2015 10 MALR0001 MALROZ COUNTY 12/5/2016 6 MALV0001 MALVERN CONTRACT INTERIORS LIMITED FAIRMOUNT 12/19/2013 5 10/18/2016 MANN0001 MANNING, JOHN (Entertainer) FPS 4 MANP0001 MANPOWER FPS 5/9/2016 5 MANR0001 MANREX LTD. MEDICATION FAIRMOUNT 6/2/2014 10 MAPL0001 MAPLE LANE FARMS FAIRMOUNT 7/4/2014 8 MARC0002 MARCHANT MARKING DEVICES FAIRMOUNT 10/3/2016 5 VEPS0001 MARI VEPSALAINEN (Entertainer) FAIRMOUNT 12/3/2015 5
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name MARI0002 MARIA STEBELSKY & ASSOCIATES FAIRMOUNT 3/29/2012 7 MARI0001 MARILYN’S CLEANING SERVICES FPS 12/23/2016 10+ MARK0002 MARK’S COMMERCIAL FPS 12/22/2016 5 MARK0001 MARKS, LAURENCE (Entertainer) FAIRMOUNT 9/13/2016 9 MART0001 MARTIN & LEVESQUE INC. FPS 6/16/2014 5 MAUN0001 MAUNCO FAIRMOUNT 1/25/2016 10 MCIM0001 MC IMAGING TECHNOLOGIES LIMITED COUNTY 1/27/2014 5 5/9/2016 MCAR0001 MCARTHUR MEDICAL SALES INC. FPS 4 MCCL0001 MCCLEMENT ELECTRIC LTD. FAIRMOUNT 5/6/2014 4 MCKE0001 MCKENNA’S LOCK & KEY COUNTY 12/30/2015 6 MCKE0003 MCKEOWN & WOOD FUELS FAIRMOUNT 12/12/2016 6 MCNE003 MCNEELY, MURRAY (Entertainer) FAIRMOUNT 8/9/2016 1 2/12/2015 MCNE0002 MCNEIL, BILLIE (Entertainer) FAIRMOUNT 6 MEDE0002 MED E-CARE HEALTH CARE SOLUTIONS FAIRMOUNT INC. 12/5/2016 4 MEDI0003 MEDICAL ARTS PHARMACY FAIRMOUNT 12/29/2014 6 MEDI0001 MEDICAL MART FAIRMOUNT 12/12/2016 10+ MEDI0006 MEDIGAS - DIV OF PRAXAIR CANADAFAIRMOUNT INC. 11/28/2016 10+ MEDI0008 MED-I-PANT INC. FAIRMOUNT 12/30/2016 8 MEDT0003 MEDTECH TECHNOLOGY INC. FPS 5/23/2014 5 MEDT0001 MEDTRONIC OF CANADA LTD. FPS 3/8/2012 6 MELO0001 MELODY MAGIC FAIRMOUNT 8/18/2015 5 MEMO0001 MEMORY LANE FLOWERS COUNTY 6/3/2013 5 MENT0001 MENTAL HEALTH COMMISSION OF CANADA FPS 12/6/2016 1 METR0002 METROLAND MEDIA COUNTY 12/30/2016 2 MICH0002 MICHAEL RIDDELL & ASSOCIATES COUNTY 5/19/2015 5 MICR0002 MICRO MARKET BUSINESS CENTRECOUNTY 11/22/2013 6 MICR0001 MICROAGE KINGSTON COUNTY 12/30/2016 8 MINI0018 MINISTRY OF NATURAL RESOURCESCOUNTY AND FORESTRY3/13/2015 2 MINO0002 MINOS TAKEOUT (BARRIE STREET) COUNTY 12/20/2011 7 MINO0001 MINOS VILLAGE LIMITED COUNTY 12/4/2013 6 11/21/2016 MMMG0001MMM GROUP COUNTY 3 MOBI0001 MOBILITY CARE CO. FAIRMOUNT 12/29/2016 5 MODE0003 MODERN CITY TAXI FAIRMOUNT 12/22/2016 1 VISA MOORES CLOTHING FOR MEN FPS 1 MOTI0001 MOTION SPECIALTIES FAIRMOUNT 12/30/2016 9 MOUN0001 MOUNTAIN EQUIPMENT CO-OP FPS 4/13/2016 2 MRRE0001 MR REFILL FPS 12/3/2015 2
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name MULT0002 MULTIDEAS INC. COUNTY 8/10/2015 6 10/5/2016 MULT0001 MULTIGEN HEALTHCARE FAIRMOUNT 6 1/12/2016 MUNI0001 MUNICIPAL FINANCE OFFICER’S ASSOCIATION COUNTY 6 MUNI0005 MUNICIPAL INFORMATION SYSTEMSCOUNTY ASSOCIATION 3/30/2015 5 7/18/2016 MUNI0003 MUNICIPAL WORLD INC COUNTY 5 MUSI0001 MUSIC CARE FAIRMOUNT 11/1/2012 5 MYER0001 MYERS, MIKE FAIRMOUNT 1/29/2013 5 NATI0003 NATIONAL SYSTEMS COMPANY FAIRMOUNT 12/18/2012 5 NATU0001 NATURAL CAPITAL RESOURCES COUNTY 4/29/2015 2 NEBS0001 NEBS BUSINESS FORMS LTD COUNTY 6/6/2014 10+ 11/14/2016 NEDC0003 NEDCO KINGSTON FPS 8 NEIL0001 NEIL’S FLOWERS FAIRMOUNT 12/19/2016 10+ NELS0002 NELSCO MAILBOXES INC. FPS 5/23/2014 3 NEOP0001 NEOPOST CANADA COUNTY 9/19/2016 5 NESB0001 NESBITT ENGINEERING COUNTY 7/6/2015 10 NEWL0001 NEW LEAF LINK COUNTY 12/29/2014 3 NEXU0001 NEXUS ACTUARIAL CONSULTANTS LTD. COUNTY 1/18/2016 8 NINE0001 NINE ONE ONE OUTERWEAR FPS 6/25/2012 10+ 12/22/2016 NORM0001 NORMAN, DON (Entertainer) FAIRMOUNT 7 NORT0005 NORTH FRONTENAC FOOD BANK COUNTY 11/16/2016 1 NORT0004 NORTH FRONTENAC TELEPHONE CO. COUNTY LTD. 11/25/2016 8 NORT0008 NORTHWAY HARDWARE FAIRMOUNT 7/4/2014 9 NOVA0001 NOVACK’S UNIFORM GROUP FPS 3/30/2015 10+ OFFI0001 OFFICE CART INC. FPS 11/21/2016 2 8/8/2016 GRAN0001 OFFICE MAX GRAND & TOY COUNTY 10+ OLIV0001 OKR CONSULTING ARBORIST-ECOLOGIST FAIRMOUNT 10/24/2013 5 ONLI0001 ONLINE LEARNING ENTERPRISES COUNTY 5/19/2015 2 ONLI0002 ONLINE PAVEMENT MARKINGS & MAINTENANCE FAIRMOUNT 6/16/2016 2 ONTA0016 ONTARIO ASSOCIATION OF PARAMEDIC FPS CHIEFS 9/15/2015 8 ONTA0019 ONTARIO ASSOCIATION OF RESIDENTS FAIRMOUNT COUNCIL 7/11/2016 2 ONTA0001 ONTARIO EAST ECONOMIC DEVELOPMENT COUNTY 4/26/2016 1 ONTA0030 ONTARIO HERITAGE TRUST COUNTY 12/18/2014 2 ONTA0007 ONTARIO LAUNDRY SYSTEMS INC. FAIRMOUNT 1/5/2015 5 ONTA0017 ONTARIO MEDICAL SUPPLY INC DEFAULT 11/2/2015 2 ONTA0027 ONTARIO MUNICIPAL ADMINISTRATORS COUNTY ASSOCIATION 2/16/2016 2 ONTA0023 ONTARIO MUNICIPAL H.R. ASSOCIATION COUNTY 11/9/2015 7
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name ONTA0006 ONTARIO MUNICIPAL HEALTH AND SAFETY COUNTYREPRESENTATIVES 1/28/2015 ASSOC. 2 ONTA0005 ONTARIO PROFESSIONAL PLANNERS COUNTY INSTITUTE 11/2/2015 2 ONTA0012 ONTARIO TRAILS COUNCIL COUNTY 12/22/2016 2 ORMS0001 ORMSBEE’S MERCANTILE FPS 12/23/2016 5 OPRE0001 OSPREY MEDIA GROUP INC. FAIRMOUNT 1/17/2011 10+ OSSO0001 OSSO ELECTRIC SUPPLIES INC. FAIRMOUNT 1/14/2014 8 OTTA0001 OTTAWA BUSINESS INTERIORS COUNTY 12/19/2016 6 OTWO0001O-TWO MEDICAL TECHNOLOGIES INC FPS 10/31/2016 6 P&DS0001 P & D SEALING AND LINES FAIRMOUNT 7/28/2015 4 PANA0001 PANASONIC SERVICE CENTRE FPS 4/16/2012 7 PARA0002 PARACHUTE COUNTY 6/3/2013 5 PARA0001 PARAMEDIC ASSOCIATION FPS 12/18/2014 10+ PARM0001 PARMAR ARBITRATION & MEDIATION FPS SERVICES INC. 3/10/2015 2 PATR0001 PAT ROGERS TOWING SERVICE FPS 10/31/2016 10 PATT0001 PATTERSON MEDICAL FAIRMOUNT 7/4/2016 1 PAUL0002 PAULA KNOPF ARBITRATIONS LTD. FPS 12/22/2016 1 9/6/2016 PAUL0005 PAUL’S SIGN SERVICE LIMITED FAIRMOUNT 5 PERC0001 PERCY SNIDER COUNTY 8/23/2016 5 PERF0002 PERFORMANCE CONCEPTS CONSULTING FPS INC. 7/14/2014 5 EDWA0001 PETRIE FORD (KINGSTON) FPS 3/21/2016 10+ PETR0001 PETRO CANADA FPS 12/7/2016 10+ PLCO0001 PHIL LEONARD - 1684504 ONTARIO INC FPS 11/14/2016 6 PHYS0001 PHYSIO-CONTROL CANADA SALES LTD FPS 11/7/2016 5 PHYS0002 PHYSIOTHERAPY KINGSTON & SPINAL FPSREHAB CENTRE 6/5/2015 4 PICK0001 PICKET FENCES FAIRMOUNT 11/16/2016 6 PINC0001 PINCHIN ENVIRONMENTAL DEFAULT 2/24/2014 5 PLEA0001 PLEASANT VIEW, 8113238 CANADA INC FAIRMOUNT 12/22/2016 1 POSI0001 POSITIVE PROMOTIONS FAIRMOUNT 5/24/2012 6 POST0002 POSTAGE SOLUTIONS INC. COUNTY 3/28/2014 4 POST0003 POSTMEDIA NETWORK INC. COUNTY 12/30/2016 1 PREM0001 PREMERGENCY INC. FPS 12/30/2015 3 PREM0002 PREMIER TECH AQUA FPS 2/18/2016 1 PRIC0001 PRICE, RON DEFAULT 11/1/2016 1 PRIN0001 PRINCESS AUTO FAIRMOUNT 8/29/2016 5 PRIN0002 PRINTERS PLUS (+) COUNTY 12/30/2016 2
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name GRAP0001 PRINTFUSION INC. FPS 12/12/2016 5 PROF0002 PROFORMA URBAN PEDDLER PROMOTIONS COUNTY 12/22/2016 5 PROG0002 PROGRESSIVE WASTE SOLUTIONS FAIRMOUNT 12/30/2016 1 PUBL0002 PUBLIC SERVICES HEALTH & SAFETY FPS ASSOC. 3/10/2015 2 PURO0001 PUROLATOR COURIER LTD. FPS 12/23/2016 10+ PVBR0001 PVB ROOFING CONSULTANTS INC COUNTY 11/18/2013 8 PYKE0001 PYKE FARMS LANDSCAPING PRODUCTS FAIRMOUNT 7/14/2015 2 QUAL0003 QUALITY CARE HEALTH SERVICES LTD FAIRMOUNT 2/28/2012 6 QUAL0001 QUALITY LIFE SERVICES INC. FAIRMOUNT 11/7/2016 8 9/26/2016 QUAL0002 QUALITY PATIENT TRANSFER SERVICE FAIRMOUNT 9 QUEE0005 QUEENS UNIVERSITY - CENTRE FORDEFAULT STUDIES IN PRIMARY 11/26/2015 CARE 10+ QUEE0006 QUEEN’S UNIVERSITY - RESEARCH FPS 5/5/2016 10+ QUEE0002 QUEEN’S UNIVERSITY LIBRARY COUNTY 5/5/2016 10+ QUIC0001 QUICK SEW FPS 1/25/2016 6 QUIN0002 QUINTE CRANE RENTALS INCORPORATED FPS 12/1/2016 2 QUIN0005 QUINTE DOOR SYSTEMS FAIRMOUNT 12/6/2016 1 RNIC0001 R. NICHOLLS DISTRIBUTORS INC. FPS 4/7/2014 5 RHER0001 R.HERMAN ARBITRATION/MEDIATION COUNTY INC. 7/29/2013 10 RACS0001 RAC SOFTWARE INC. COUNTY 6/6/2016 2 RACK0001 RACKAIR INC. FPS 9/26/2016 8 6/16/2016 RAIN0001 RAINBOW AWNINGS & CANVAS FAIRMOUNT 8 RAME0001 RAMEKINS FOOD SERVICES COUNTY 12/29/2016 1 RAND0001 RANDY THE MENTALIST (Entertainer)FAIRMOUNT 3/13/2015 2 8/1/2016 RANG0001 RANGER SUPPLY-OPS FPS 8 RAVE0001 RAVENHILL GROUP INC. COUNTY 9/8/2014 4 RAYM0002 RAYMOND DISPUTE RESOLUTION INC. FPS 9/15/2015 6 RECO0002 RECOVERY ABATEMENT & INSULATION FAIRMOUNT LIMITED 1/13/2014 4 UNIO0002 RELIANCE HOME COMFORT FPS 9/19/2016 10+ RENA0001 RENAISSANCE MUSIC LTD FAIRMOUNT 12/18/2012 5 RENT0001 RENTOKIL PEST CONTROL FPS 1/5/2015 9 RESI0001 RESIDENCE INN BY MARIOTT KINGSTON FPS WATER’S EDGE 5/26/2016 1 REVE0001 REVELL FORD LINCOLN FPS 9/9/2016 8 RIGN0001 RIGNEY BUILDING SUPPLIES LTD. FPS 11/14/2016 5 RISE0001 RISE TO THE OCCASION TENT AND PARTY COUNTY 12/22/2015 2 RIVE0001 RIVETT ARCHITECTURAL HARDWARE FAIRMOUNT LTD 12/12/2016 8 RIVI0001 RIVINGTON ASSOCIATES COMMERCIAL COUNTY DIVISION INC. 12/23/2016 1 RNAW0001 RNA WIRELESS TECHNOLOGY INC FAIRMOUNT 11/21/2016 8 ROBI0002 ROBINSON EXCAVATING COUNTY 10/22/2015 3
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name ROGE0002 ROGERS MEDIA INC. COUNTY 10/2/2015 2 RONA0001 RONA HOME & GARDEN FAIRMOUNT 12/20/2016 10+ RICA0001 ROOF & BUILDING SERVICE INTERNATIONAL COUNTY 12/12/2016 4 ROSE0003 ROSEN FUELS FPS 12/12/2014 10+ ROWL0002 ROWLAND EMERGENCY VEHICLE PRODUCTS FPS 11/21/2016 8 RUBI0001 RUBINO & CHAPLIN FPS 5/14/2013 5 SING0002 S. INGO MEDICINE PROFESSIONAL CORPORATION DEFAULT 8/26/2014 3 SAFE0001 SAFE STEP BUILDING TREATMENTSDEFAULT 8/26/2014 3 SAFE0002 SAFEDESIGN APPAREL LTD. FPS 7/4/2016 8 SAFE0003 SAFETY MEDIA INC. FAIRMOUNT 2/12/2015 2 SAIN0002 SAINT ELIZABETH HEALTHCARE FAIRMOUNT 12/23/2016 5 SAIN0001 SAINT JAMES MAJOR PARISH COUNTY 11/1/2016 1 SAMC0001 SAM CHEMICAL SPECIALITIES FAIRMOUNT 12/30/2016 6 SAMM0001 SAMMONS PRESTON ROLYAN CANADA FAIRMOUNT 4/26/2016 8 SAND0001 SANDS CANADA INC/ANGUS FPS 7/4/2016 8 SCHM0001 SCHMIDT DISPUTE RESOLUTION FPS 8/3/2016 1 SCOT0004 SCOTT, WAYNE (Entertainer) FAIRMOUNT 11/28/2016 1 SCOT0002 SCOTT’S TRUCKING & EXCAVATION FPS INC. 11/14/2016 10+ SEED0001 SEED TO SAUSAGE CORPORATION COUNTY 3/7/2013 4 SELE0001 SELECT DOOR AND FRAME FAIRMOUNT 3/3/2014 10 SERV0002 SERVANTS HEART CATERING CO. COUNTY 3/15/2016 1 SERV0001 SERVE PRO - KINGSTON FPS 12/23/2016 5 8/23/2016 RGHE0001 SERVICE IN MOTION KINGSTON LTD.FAIRMOUNT 8 COLL0003 SG COLLABORATIVE SOLUTIONS LLC FPS 12/1/2015 2 SHAD0001 SHADES OF RHYTHM TRIO FAIRMOUNT 12/22/2015 2 SHAR0001 SHARBOT LAKE LAWN SERVICE FPS 12/12/2016 8 STAR0001 SHAW DIRECT COUNTY 11/19/2016 9 SHEA0001 SHEA CONSTRUCTION FAIRMOUNT 4/29/2013 5 SHEE0001 SHEEHAN ARBITRATION MEDIATIONCOUNTY SERVICES 10/3/2016 5 SHEL0001 SHELDON’S PROPERTY MAINTENANCE FPS 12/18/2014 5 SHOP0002 SHOPPERS DRUG MART FAIRMOUNT 12/23/2016 10+ SHOP0001 SHOPPERS HOME HEALTH CARE FAIRMOUNT 4/25/2016 1 SHOP0001 SHOPPERS HOME HEALTH CARE FAIRMOUNT 9/21/2015 10+ SHRE0001 SHRED-IT INTERNATIONAL ULC COUNTY 11/16/2016 2 SHSC0001 SHS CONSULTING COUNTY 7/6/2015 7
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name SIEM0001 SIEMENS CANADA LTD. FAIRMOUNT 12/6/2016 10 SILK0001 SILKWOOD LAWN AND GARDEN FPS 11/1/2016 10+ SILV0002 SILVER MERIDIAN FAIRMOUNT 10/24/2013 5 SILV0003 SILVERT’S STORE FAIRMOUNT 12/23/2016 8 SIMO0001 SIM ONE FPS 4/10/2012 5 SIMP0001 SIMPLEX GRINNELL FAIRMOUNT 7/25/2012 6 SKIL0001 SKILLPATH SEMINARS COUNTY 10/27/2014 4 SMIT0002 SMITH’S SEPTIC TANK SERVICE FPS 12/6/2016 1 SODE0001 SODEXO SERVICES CANADA FPS 11/23/2016 10+ SONN0001 SONNY’S AUTOMOTIVE CENTRE FAIRMOUNT 7/4/2016 8 SONO0001 SONOPTIC MEDIA & COMMUNICATIONS COUNTY 12/23/2016 1 SOUL0001 SOUL SURVIVORS COUNTY 8/21/2015 2 SPAC0001 SPACE AGE SHELVING FPS 5/19/2015 6 SPAD0001 SPADA TILE (BELLEVILLE) LIMITED FAIRMOUNT 9/15/2015 6 SPAN0001 SPAN MEDICAL PRODUCTS CANADAFAIRMOUNT 11/1/2016 1 SPEC0002 SPECIALTY FURNITURE FAIRMOUNT 7/4/2014 3 TROP0002 SPECIALTY TROPHIES FPS 12/19/2016 8 SPEC0001 SPECTRUM NASCO FPS 11/9/2012 10 SPEE0001 SPEEDY GLASS FPS 1/13/2014 4 VISA SPOT GPS COUNTY 4 STLA0002 ST LAWRENCE POOLS FAIRMOUNT 7/28/2015 5 11/21/2016 STJO0001 ST. JOHN AMBULANCE FPS 4 STAF0001 STAFFSTAT INC. FAIRMOUNT 8/23/2016 1 12/29/2016 STAP0001 STAPLES COUNTY 10+ STEA0005 STEAMATIC OF KINGSTON LTD. FPS 12/23/2016 8 STER0001 STERICYCLE INC. FPS 12/29/2016 8 STOK0001 STOKES INTERNATIONAL COUNTY 7/22/2016 2 STOR0001 STORRING SEPTIC SERVICE LTD. FPS 6/16/2016 1 STOR0002 STORRINGTON LIONS HALL FAIRMOUNT 11/22/2013 4 STOU0001 STOUT DISPUTE RESOLUTION INC. COUNTY 1/26/2012 6 STRA0001 STRADWICK CARPET ONE FAIRMOUNT 3/29/2012 6 9/6/2016 STRA0002 STRATHROY SENIOR’S HYMN BOOKFAIRMOUNT COMMITTEE 3 STRY0001 STRYKER CA LP FPS 11/14/2014 3 CONN0001 SUGAR WOODS FARM (HANK CONNELL) COUNTY 6/5/2015 2 12/23/2016 SUNL0001 SUN LIFE ASSURANCE COMPANY OFCOUNTY CANADA 10+ 8/29/2016 SUNM0001 SUN MEDIA CORPORATION COUNTY 10+ SUNH0001 SUNHARVEST GREENHOUSES FAIRMOUNT 11/16/2016 6 SUPE0004 SUPERIOR VENDING MACHINE FAIRMOUNT 2/14/2012 8 SURG0002 SURGE LEARNING FAIRMOUNT 11/7/2016 1
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name SURG0001 SURGO SURGICAL SUPPLY FAIRMOUNT 5/16/2016 1 SWIS0001 SWISH MAINTENANCE LTD COUNTY 12/23/2016 10+ SWIT0001 SWITCH COUNTY 6/2/2014 4 SWYR0001 SWYRICH CORPORATION INTERNATIONAL COUNTY CODE OF 6/13/2016 ARMS 9 SYDE0003 SYDENHAM LANDSCAPE PRODUCTSFAIRMOUNT 7/23/2013 5 SYDE0001 SYDENHAM LEGION COUNTY 4/10/2012 6 SYDE0004 SYDENHAM LIONS CLUB COUNTY 8/21/2015 2 TASC0001 T.A.S.COMMUNICATIONS COUNTY 1/28/2015 10 TRMA0001 T.R. MACMUNN & SONS COUNTY 12/22/2016 1 TWBE0001 T.W. BEDFORD CONSULTING FPS 11/21/2012 6 TACK0001 TACKABERRY HEATING & REFRIGERATION FAIRMOUNT SUPPLIES 6/2/2014 5 TAYL0001 TAYLOR CHEVROLET CADILLAC FPS 12/30/2016 5 8/23/2016 TAYL0002 TAYLOR STUDIOS COUNTY 5 VISA TEDDY BEARS PERSONALIZED FPS 2 TELE0001 TELEFLEX MEDICAL CANADA INC. DEFAULT 12/12/2016 4 TEMP0002 TEMPLEMAN MENNINGA LLP COUNTY 12/22/2016 1 TERA0001 TERANET ENTERPRISES INC. COUNTY 12/19/2016 5 6/5/2015 TEXT0001 TEXT HELP (BROWSE ALOUD) COUNTY 6 THEC0008 THE CANADIAN MENTAL HEALTH ASSOCIATION COUNTY 11/1/2016 1 THEC0009 THE CREEKSIDE BAR & GRILL COUNTY 12/29/2016 1 THEF0004 THE FLAG SHOP FPS 12/6/2016 5 THEF0001 THE FRONTENAC NEWS COUNTY 11/28/2014 8 THEG0002 THE GREER GALLOWAY GROUP INC.COUNTY 10/19/2015 6 THEI0002 THE INFORMATION PROFESSIONALSCOUNTY 10/3/2016 3 12/23/2016 THEK0004 THE KINGSTON WHIG COUNTY 10+ THEM0002 THE MAPLES PIZZA & SUBS COUNTY 3/31/2011 6 THEM0005 THE MEDIATION CENTRE OF SOUTHEASTERN COUNTY ONTARIO 10/5/2016 1 THEP0002 THE PUBLIC SECTOR DIGEST INC. COUNTY 12/19/2016 5 THES0004 THE SCOTT WENTWORTH LANDSCAPE COUNTY GROUP LTD.10/17/2016 6 THET0002 THE TEMA CONTER MEMORIAL TRUST FPS 12/3/2015 6 THEY0001 THE YOUNG COMPANY - THOUSANDFAIRMOUNT ISLANDS PLAYHOUSE 6/30/2015 2 THER0001 THERMOPATCH (CANADA) INC. FAIRMOUNT 12/5/2016 10 THIN0001 THINKDOX INC. COUNTY 12/30/2016 2 THOM0005 THOMAS LEMMON & SONS (1973) LTD FAIRMOUNT 12/12/2016 6 THOM0007 THOMAS TOWING & RECOVERY FPS 4/13/2015 5 THOM0002 THOMPSON CONSTRUCTION MANAGEMENT COUNTY SERVICES 3/16/2015 10 THOM0006 THOMPSON ELECTRIC FPS 12/12/2016 10+ THYE0001 THYSSEN KRUPP ELEVATOR FAIRMOUNT 11/7/2016 10+ 12/6/2016 TILL0001 TILLEY ENDURABLES FPS 8
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name TIMB0001 TIMBER TREES O/C 901641 ONTARIO FAIRMOUNT LTD 10/17/2016 5 TOML0001 TOMLINSON ENVIRONMENTAL SERVICES FAIRMOUNT LTD. 11/7/2016 1 TREV0001 TREVOR OWEN LTD. FPS 10/28/2013 9 12/22/2016 TRIT0001 TRI TONES FAIRMOUNT 3 TRIM0001 TRIM-LINE OF SOUTH EASTERN ONTARIO FPS 12/19/2016 10+ TROP0001 TROPHY HOUSE COUNTY 12/29/2016 10 TROU0001 TROUSDALE HOME HARDWARE FPS 3/21/2016 6 TROY0001 TROY LIFE & FIRE SAFETY LTD. FPS 12/23/2016 2 TRUE0002 TRUE COMFORT HEATING & COOLING COUNTY LTD. 7/13/2015 8 TSSA0001 TSSA - TECHNICAL STANDARDS SAFETY FAIRMOUNT AUTHORITY1/18/2016 8 TURR0001 TURRIS COMMUNICATRIONS LTD. FPS 12/22/2016 1 TWOM0001TWO MEN AND A TRUCK FAIRMOUNT 12/4/2013 4 ULIN0001 ULINE COUNTY 4/13/2015 8 UNIO0001 UNION GAS FPS 12/5/2016 10+ UNIS0001 UNISYNC GROUP LTD FPS 1/12/2016 1 UPPE0001 UPPER CANADA OFFICE SYSTEMS COUNTY 8/24/2015 5 UTIL0001 UTILITIES KINGSTON FPS 12/1/2016 10+ VAND0003 VANDERLAAND THE BARNYARD ZOO COUNTY 8/21/2015 2 VAND0002 VANDERVOORT HOLDINGS LTD. DEFAULT 12/6/2016 5 VANS0001 VAN’S MOBILE WASH FAIRMOUNT 12/12/2016 9 VANZ0001 VANZUYLEN ALIGNMENT SERVICE LTD FPS 9/21/2015 5 VENT0001 VENTREX FAIRMOUNT 3/3/2014 5 VERA0001 VERATHON MEDICAL FAIRMOUNT 8/11/2014 3 VERO0001 VERONA LIONS CLUB COUNTY 4/13/2016 6 VERS0001 VERSUS BUSINESS FORMS AND LABELS FPS 12/12/2016 6 VESE0001 VESEY’S BULBS FAIRMOUNT 4/29/2013 4 VIDA0001 VIDACARE FPS 10/6/2014 7 VIVA0001 VIVA PRODUCTIONS FPS 8/8/2012 6 WMUR0001W. MURRAY COTTON COUNTY 12/12/2013 6 WIVI0001 W.I. VILLAGER LTD. FPS 11/21/2016 6 WRBR0001 W.R. BRIGHTMAN & SON LTD FPS 12/12/2016 8 WAGA0001 WAGAR BALANCING CO. FAIRMOUNT 3/3/2014 2 WALK0001 WALKERTON CLEAN WATER CENTER FAIRMOUNT 4/27/2015 10+ WALL0001 WALLACK’S ART SUPPLY FAIRMOUNT 11/10/2014 5 WALM0001 WALMART CREDIT DEPT. FAIRMOUNT 11/28/2016 8 CANA0037 WASTE MANAGEMENT FAIRMOUNT 12/23/2016 8 WATS0002 WATSON & ASSOCIATES ECONOMISTS COUNTY LTD. 5/11/2015 8 WATS0004 WATSON BAIN SIGNS & DESIGNS COUNTY 12/22/2016 2 WECA0001 WE CARE HEALTH SERVICES INC. FAIRMOUNT 12/27/2013 8
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AGENDA ITEM #e) 2016 Vendor of Record Years Associated with County Vendor Last Cheque of Class ID Date Frontenac Vendor ID Vendor Name WEBB0001 WEBBER TRAINING INC. FAIRMOUNT 2/14/2012 6 WEMP0001WEMP & SMITH CONSTRUCTION LTD. COUNTY 11/16/2012 7 7/11/2016 WEST0006 WEST CONNECTIONS COUNTY 3 7/11/2016 WEST0004 WEST WINDS RANCH FAIRMOUNT 6 WEST0002 WESTBURNE/RUDDY ELECTRIC FAIRMOUNT 12/30/2016 8 WEST0005 WESTENDORP DEMOLITION FAIRMOUNT 3/26/2013 5 WEST0009 WESTENDORP DISPOSAL SERVICE FPS 12/22/2016 2 WEST0008 WESTERN CUT PRODUCTIONS FPS 6/16/2016 2 WEST0007 WESTERN LANDSCAPE SERVICES FAIRMOUNT 7/14/2015 2 REDT0001 WHITEROCK REID INC (OPERATING COUNTY AS REDTRAIN) 8/8/2016 1 WILF0001 WILF HALL & SONS WELL DRILLING FPS 6/24/2013 5 WILK0002 WILKINSON CHUTES CANADA FAIRMOUNT 4/23/2014 10 WINM0001 WINMAR COUNTY 3/10/2015 2 WINT0001 WINTERGREEN STUDIOS COUNTY 6/5/2015 6 WLYK0001 WLYK-FM ROGERS MEDIA INC. COUNTY 10/2/2015 2 WOLS0001 WOLSELEY MECHANICAL GROUP FAIRMOUNT 3/21/2016 8 WORK0003WORKPLACE SAFETY & PREVENTION FPS SERVICES 12/22/2016 1 VISA WORKOPOLIS COUNTY 1 CBCI0001 WORLDLYNX WIRELESS COUNTY 12/5/2016 9 VISA WOWJOBS COUNTY 1 WSPC0001 WSP CANADA INC. FAIRMOUNT 12/1/2015 2 WTCC0001 WTC COMMUNICATIONS COUNTY 11/16/2016 8 XPER0001 XPERA RISK MITIGATION & INVESTIGATION FPS 2/2/2016 2 YOUN0001 YOUNG SIGNS FPS 7/30/2014 8
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AGENDA ITEM #f)
Report 2017-003 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
January 18, 2017
Re:
Corporate Services – Finance - 2017 Temporary Borrowing Bylaw
Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2017 Temporary Borrowing By-law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2017. Background On an annual basis, the Municipal Act, Chapter 25 of the Statutes of Ontario 2001, permits a council to pass a by-law authorizing the head and treasurer to borrow, from time to time by way of promissory note or banker’s acceptance, such sums as the council considers necessary to meet current expenditures during the year. These provisions read as: 407(2) Except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a) from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and
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AGENDA ITEM #f) (b) from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year. 407(3) Until the budget is adopted in a year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. Comment Based on our 2017 estimates, unpaid temporary borrowings should not exceed $19,397,278 for the first three-quarters of the year and $9,698,639 for the final quarter of 2017. Sustainability Implications Governance – appropriate stewardship of County resources Financial Implications The County rarely requires borrowing to cover ongoing operating expenses, but the provision should be available if required to provide for short term cash flow requirements. Organizations, Departments and Individuals Consulted and/or Affected
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AGENDA ITEM #g)
Report 2017-004 Recommend Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
January 18, 2017
Re:
Corporate Services – 2017 User Fees and Charges Bylaw
Recommendation: Resolved That County Council receive the Corporate Services – 2017 User Fees and Charges for Services By-law report; And Further That Council that By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedules A through F their entirety and replacing with Schedules A through F attached to this report. Background Subsections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets. Subsection 394 (1) outlines restrictions on the imposition of user fees or charges.
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AGENDA ITEM #g)
Comment The County currently imposes fees in five main areas: Administration:
Fees are charged for photocopying, faxing, document research and provision of GIS documents. No change is proposed to the current fees; however fees charged with respect to requests made under the Municipal Freedom of Information and Protection of Privacy Act are found in Ontario Regulation 460/823 and are identified as a separate fee. (Schedule A) The County will also require a Facility fee for use of the Bud Clayton Memorial Room, the Frontenac Room and the Fairmount Auditorium. (Schedule B)
Land Use Planning: The Tariff of Fees for land use planning applications. At the September 17, 2014 Council Meeting, Council adopted a County Land Use Policy in response to citizen land use requests on County owned property. Fees for certain types of land use were added to the Fees and Fares by-law noted below as Schedule F. These fees were for the application and inspection process which were based upon 4 to 8 hours for pre and post inspection and administration by County staff. These types of land use agreements are required to be registered with the Land Registry Office which is done by the County solicitor. Schedule F has been amended to note that this cost is to be borne by the requester. Fairmount Home:
Charges are applied for catering activities. The County also provides telephone and satellite service to the residents of Fairmount Home. (Schedule D)
Frontenac Paramedic Services are requested occasionally to provide services at community events. The rate for cost recovery on these services has been reviewed and changes are recommended to Schedule E as outlined in Appendix A based on changes in wage rates and the increased cost of vehicles and equipment. Frontenac-Howe Islander Ferry: The rates are set annually prior to year-end for the next calendar year by separate County By-law (2017 rates are set in By-law No. 2016-0037) and are not included in this report. Changes made in 2017 are highlighted in Schedule A. Sustainability Implications Governance – Financial planning must be linked to the goals of the County’s Directions for Our Future, and must also be utilized to appropriately allocate resources in line with Council’s strategic priorities. Recommend Report -Corporate Services – 2017 User Fees and Charges for Services By-law January 18, 2017
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AGENDA ITEM #g)
Financial Implications The user fees and charges for services rates have been reflected in the 2017 Budget to the extent these could be estimated. All fees, other than for exempt services, are subject to the applicable taxes. Organizations, Departments and Individuals Consulted and/or Affected Paul Charbonneau, Director of Emergency and Transportation Services Lisa Hirvi, Administrator of Fairmount Home Joe Gallivan, Director of Planning and Economic Development David Millard, Manager of Information Services
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AGENDA ITEM #g)
Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)
$0.25
Faxing (per page)
$1.00
Archival Material Search – Hourly Rate
$35.00
Document Searches (pursuant to MFIPPA)1 per hour
$30.00
Geographic Information System (GIS) And Map-Related Products Digital True Colour Ortho-Photography for 2008 and 2014 (1km x 1km tiles - MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products County of Frontenac Street Atlas (printed and bound)
$50.00 per copy
Individual Township Street Atlas (printed and bound)
$15.00 per copy
Small Basic Map (8½” x 11”; no customization) Black and white
$6.00
Colour
$8.00
Medium Basic Map (11” x 17”; no customization) Black and white
$10.00
Colour
$12.00
Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 Custom Map Products Hourly Rate (includes mapping/ analysis/ consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $50.00 Note:
These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act
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Schedule B Fees for Facility Rentals
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AGENDA ITEM #g)
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Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday) The Bud Clayton Memorial Frontenac Room Kingston Frontenac Rotary Room Auditorium County Use ( includes member Townships) No Charge Including Fairmount (Must have staff sponsor or No Charge No Charge Home sponsored residents/family assigned designate who will be events present for the meeting and will be responsible for clean-up/close down procedures) 50% Deposit Required (Non 50% Deposit Required (Non 50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 County Affiliate or Not For within 48 hours) within 48 hours) hours) Profit $30/half day (4 hours) $60/half day (4 hours) $120/half day (4 hours) (Must have affiliate/association sponsor who will be present for $50/day (8 hours) $100/day (8 hours) $200/day (8 hours) the meeting and will be After hours charge ($40/hr.) After hours charge ($40/hr.) After hours charge ($40/hr.) responsible for clean-up/close Stand-by Tech Support Stand-by Tech Support Stand-by Tech Support charge is down procedures) charge is ($40/hr.) charge is ($40/hr.) ($40/hr.) Damage Deposit ($250) Damage Deposit ($250) Damage Deposit ($250) 50% Deposit Required (Non 50% Deposit Required (Non 50% Deposit Required (Non Refundable if cancelled Refundable if cancelled Refundable if cancelled within 48 within 48 hours) within 48 hours) hours) Proof of insurance required Proof of insurance required Proof of insurance required $45/half day (4 hours) $$90/half day (4 hours) $150/half day (4 hours) For Profit Company $75/day (8 hours) $150/day (8 hours) $250/day (8 hours) After hours charge ($40/hr) After hours charge ($40/hr) After hours charge ($40/hr) Stand-by Tech Support Stand-by Tech Support Stand-by Tech Support charge is charge is ($40/hr.) charge is ($40/hr) ($40/hr) Damage Deposit ($250) Damage Deposit ($250) Damage Deposit ($250) Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.
AGENDA ITEM #g)
Schedule C Tariff of Fees for Land Use Planning
- Subdivisions/Condominiums Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units
$3,000
21 to 50 developable lots/blocks/units
$4,500
More than 50 developable lots/blocks/units
$6,000
Refund Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation Major Plan Revision (re-circulation)
$1,250
Minor Revision
$500
For minor revisions to the draft plan and/or draft conditions, which do not require major re-circulation Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval Final Plans for Registration
$500 $600
Condominiums Exemption Application Fee
$1,000
For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.
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AGENDA ITEM #g)
- Part Lot Control Final Approval
$300
Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment
$1,000
County or Local Official Plan Amendment Initiated by Municipality
No fee
- Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development
$84.00/hour
Community Planner
$48.00/hour
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AGENDA ITEM #g)
Schedule D Fees for Services for Fairmount Home 4. Other Charges Satellite Television for Residents Telephone for Residents
$5.00/month $7.00/month plus long distance charges
WiFi for Residents
$12.00/month $5.00 one-time set up fee
External Catering See attached External Catering Form
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AGENDA ITEM #g)
CATERING ORDER FORM County of Frontenac
Name of event: Time of Delivery
Date of event: Requested by:
Telephone: Department:
Location
Number of staff Cost Centre
Number of residents
Number of invitees
External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages
Servings Unit Cost
Coffee, smallServes pot 8 $ 8.00 $ Percolator/Urn 30-40 35.00 Thermal container, lrg 70.00 Coffee, decaffeinated 0.65 Tea bag and hot water 1.00 Juice, bottle 1.85 Pop, can 1.00 Punch bowl, 35-40 small 8.00 Punch bowl, large 50 12.00 Bottled water, 330 ML 1.50 Milk, 250 ML 2% 1.00 Subtotal Beverages $ Bakeshop Muffins 1.20 Baked cookies 0.60 Croissants 1.00 Squares, 2 Each 0.80 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Pie, fruit Serves 8 12.00 Pie, cream………. Serves 8 10.00 Subtotal Bakeshop Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 0.5
** Indicate special requirements
ITEMS REQUESTED Servings Unit Cost Buffet Trays Caesar, Garden, Greek 0 Salad, small 10 Salad, medium 15 Salad, large 25 Cheese, fruit and crackers, sm 30 Cheese, fruit and crackers, med 52 Cheese, fruit and crackers, lrg 70 Fruit tray, small 15 Fruit tray, medium 30 Fruit tray, large 45 sandwiches, tea cut, each 2.95 sandwiches, gourmet, each 3.25 0 Subtotal Buffet Trays 0 Paper Products* 0 Paper Products*
0 0 0 0 0 0 0 0 0 0 0 0 0
0 Plates, small, 6”
0.10
0
0 Plates, large, 9”
0.05
0
0 Knives
0.03
0
0 Forks
0.03
0
0 Spoons
0.03
0
0 Napkins
0
Styrofoam cups
0.02
0
Straws
0.02
0 0
Subtotal Paper Products
0
Combined subtotals………………………………………… Applicable Labour 23.93 0 Goods and Services Tax 8% Provincial Sales Tax
7%
GRAND TOTAL…………………………………………….…
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AGENDA ITEM #g)
Schedule E Fees for Services for Frontenac Paramedic Services Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge
$972.00
Additional Charges: For each hour or portion thereof
$243.00
The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report
$35.00
Physical Fitness Test Per Test
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$155.00
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AGENDA ITEM #g)
Schedule F Fees for Citizen Land Use on County Owned Property Certificate of Permission Application and Inspection Fee ……………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation Application and Inspection Fee ……………………………………………………………………………. $250* for the duration of the agreement …………………………………………………………………. + $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Right of Way (RoW) Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Sale Application Fee …………………………………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.
- Plus related disbursements.
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AGENDA ITEM #h)
Report 2017-005 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
January 18, 2017
Re:
Corporate Services – 2016 Federal Gas Tax Allocation Bylaw Amendment
Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – 2016 Federal Gas Tax Allocation By-law Amendment report; And Further That the Clerk be directed to bring forward a by-law to amend By-law 2016-0050 to authorize the revised distribution of Federal Gas Tax to the Township of North Frontenac Background The County is bound by the terms and conditions of the Federal Gas Tax Agreement with the Association of Municipalities of Ontario (AMO). Comment Through the 2016 budget process, the Federal Gas Tax received in 2016, $801,884, was to be distributed to the Township by weighted assessment. In addition, other Federal Gas Tax funds are forwarded to the Townships for Community Improvement Plans, Eco-tourism projects and Smaller Scale sustainability projects. As the total amounts of those distributions are not known until later in the year the Bylaw must include those additional transfers. The invoice forwarded to the County by North Frontenac for inclusion under the Eco Tourism program originally exceeded the Township’s allocation and has the distribution has been revised from $59,243.8 to $38,674.
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AGENDA ITEM #h)
Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications A transfer from the Federal Gas Tax Reserve to the Townships as identified in the bylaw is required. County Of Frontenac Distribution of Federal Gas Tax to Eligible Municipalities For 2016 Municipality
Weighted Assessme nt %
Distribution based on Weighted Assessment
Addition al Distributi ons
2016 Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac
Federal Gas Tax Total Distribution
2016
9.86%
$79,093
$ 6,415
$ 85,508
57.89%
$464,189
$ 30,500
$ 494,689
16.35%
$131,141
$10,000
$ 141,141
15.90%
$127,461
$38,674
$ 166,135
Total Federal Gas Tax Distribution from the County
$887,473
Organizations, Departments and Individuals Consulted and/or Affected Township Treasurers
Recommend Report to Council Corporate Services- Federal Gas Tax Allocation Report January 18, 2017
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AGENDA ITEM #i)
Report 2017-007 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Paul J. Charbonneau, Director of Emergency and Transportation Services/Chief of Paramedic Services
Date of meeting:
January 18, 2017
Re:
Emergency and Transportation Services – Canadian Safety & Security Program (CSSP) – Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment
Recommendation Be It Resolved That the Council of the County of Frontenac accept this Emergency and Transportation Services – Canadian Safety & Security Program (CSSP) – Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Government of Canada to conduct the research project as outlined in the attached Project Charter. And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Canadian Standards Association (CSA) to conduct the research project as outlined in the attached Project Charter. And Finally That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the University of Waterloo, Office of Research, Research Partnerships to conduct the research project as outlined in the attached Appendix “A” – CSSP Project Charter. Background The Canadian Safety and Security Program (CSSP) is a federally-funded program, led by Defence Research and Development Canada’s Centre for Security Science (DRDC CSS), in partnership with Public Safety Canada.
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AGENDA ITEM #i)
Launched in 2012, CSSP’s collaborative model fosters, through different mechanisms, innovative science and technology advancements that contribute to the safety and security of Canadians. In order to sustain growth in our fields of interest, increase capabilities and respond to a changing environment, DRDC CSS works domestically and internationally in partnership with government, industry, and academia. Vision “A safe and secure Canada through science and technology leadership” Mission The Canadian Safety and Security Program’s (CSSP) mission is to strengthen Canada’s ability to anticipate, prevent, mitigate, prepare for, respond to, and recover from natural disasters, serious accidents, crime and terrorism through the convergence of science and technology (S&T) with policy, operations, and intelligence. The CSSP is led by DRDC’s Centre for Security Science (DRDC CSS), in partnership with Public Safety Canada, and supports academic, first responders, federal, provincial or municipal government-led projects in collaboration with response and emergency management organizations, non-governmental agencies, industry and academia. Comment The County of Frontenac, the Canadian Standards Association (CSA) and the University of Waterloo, Office of Research, Research Partnerships will lead a research effort (details attached as Appendix “A”, CSSP Project Charter), to enhance our understanding of vehicle and equipment design and its effect on paramedic wellness: “Ergonomics (also known as Human Factors Engineering) is the science and practice that seeks to maximize both health and performance. The paramedic sector is in critical need of standards to help protect health and improve performance which will result in an elevated quality of care to Canadians. Paramedics suffer considerably more lost time injuries per worker hour than nearly any other employment sector. Approximately 1 in 2 paramedics report pain and discomfort in the low back, shoulders and neck (Aasa et al., 2005), while 1 in 3 report suffering an injury (Heick et al., 2009). In Canada, paramedics suffer lost time injuries six times more often than any other rate group (Workplace Safety and Insurance Board of Ontario). Further, early retirement on medical grounds represents a real problem, affecting the long-term viability of a healthy paramedic workforce (Rodgers, 1998). Reduced response capabilities on account of a diminishing healthy workforce pose a severe threat to public safety. Also, poor access to well-designed equipment or an inability to provide pre-hospital emergency care to the patient due to cramped spaces or an ill-placed stretcher could have serious threats to patient health and wellbeing. The provision of standards that address these concerns will advance paramedics’ ability to provide critical care.
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AGENDA ITEM #i)
Considering these challenges, and the stated need to consider ergonomics in the design of the ambulance and paramedic equipment, a joint collaboration between the County of Frontenac, CSA group, PAC, PCC, Dessercom Inc. (a respected leading paramedic service in the adoption and use of next generation vehicles and equipment) and the Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CRE-MSD), hosted at the University of Waterloo, will develop and promote a Canadian Standard that identifies the minimum human factors/ergonomics design and usage requirements for vehicles and equipment with consideration to paramedic and patient safety and infection control.” The Council of the County of Frontenac has demonstrated its commitment to paramedic wellness in its support of leading edge research on vehicle construct and design Integrated Patient Transport System (IPTS) and power stretcher project. Financial Implications There is in-kind administrative overhead associated with this project. Organizations, Departments and Individuals Consulted and/or Affected Defence Research and Development Canada’s Centre for Security Science (DRDC CSS) Canadian Safety and Security Program (CSSP) Paramedic Chiefs of Canada (PCC) Paramedic Association of Canada (PAC) Canadian Standards Association (CSA) University of Waterloo, Office of Research, Research Partnerships Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CREMSD)
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Unclassified Schedule A to By-law 2017-0005
Canadian Safety and Security Program (CSSP) Project Charter Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment CSSP-2016-CP-2285
Version: 1.0
Version 1.0: 24-Oct-2016 Page 1 of 10
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
RECORD OF AMENDMENTS Record major changes between final Charter versions; commencing at Version 1, initial Charter.
Charter Version No.
Amendment / Section Amended
Entered By
Amendment Date
Version 1.0
Initial Charter
Michel Ruest
24 October 2016
Charter Revision: Project changes that impact scope, budget or schedule require a full Charter revision and sign off by all participants. Charter Amendment: Project changes that are minor and do not impact scope, budget (with no impact to FY Cash flow) or schedule require a Charter Amendment and sign off by the Lead Government Department and DRDC CSS.
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
INTRODUCTION 1.
Purpose
The Project Charter is established between Defence Research and Development Canada, Centre for Security Science (DRDC CSS) and Project participants to acknowledge the existence of a project. The Charter outlines the parameters and structure of the project and includes project objectives; outcomes; impact; risks; schedule; resources; budget; and project organization. The Charter, itself, is not a contract. A contract or Memorandum of Agreement (MOA) must be issued through Public Works and Government Services Canada (PWGSC) to non-federal government partners prior to the commencement of any project activities. In case of conflict, any resultant contract/MOA takes precedence over the Charter.
Summary
This Project Charter hereby establishes the Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment as a Project in accordance with the Canadian Safety and Security Program (CSSP) managed through DRDC CSS. This Call for Proposals project is being conducted primarily for the Paramedic Services Portfolio.
CSSP Outcomes
This project contributes to the following CSSP Outcomes:
Strong Communities
Evidence-based Policy
CSS Management Objectives
Background
Strengthening the capacity of the paramedic community through the generation of evidence and development of standards pertaining to the design and use of next generation ambulances and equipment is an important S&T challenge identified by CSSP. Addressing this challenge is also a key priority for our project partners: The Canadian Standard Association (operating as the CSA Group), Paramedic Chiefs of Canada (PCC) and Paramedic Association of Canada (PAC) in addition to service providers including our partner Dessercom Inc. In their 2014 Canadian Paramedic Services Standards Report: A Strategic Planning Report (CSSP-2012-CD-1044) our partners identified critical gaps, such as a lack of consideration of ergonomic issues in ambulance design, in the existing standards landscape. This prompted their recommendations that ambulance design, equipment and supplies should be considered as priority areas for future standards work. At the 2016 PCC annual conference, held in Saskatoon, Saskatchewan, the PCC board of directors reaffirmed the need to address the “standards gap” in upcoming years. Our proposed three-year Research and Development project will directly address this need by developing a Canadian Standard pertaining to ambulance design, equipment and supplies. This project aligns with a Technology Readiness Level of 4, where existing research, expertise and standards will be reviewed and integrated into the development of a standard targeting the design and use of the ambulance and paramedic equipment.
Objective(s)
Ergonomics (also known as Human Factors Engineering) is the science and practice that seeks to maximize both health and performance. The paramedic sector is in critical need of standards to help protect health and improve performance which will result in an elevated quality of care to Canadians. Paramedics suffer considerably more lost time injuries per worker hour than nearly any other employment sector. Approximately 1 in 2 paramedics report pain and discomfort in the low back, shoulders and neck (Aasa et al., 2005), while 1 in 3 report suffering an injury (Heick et al., 2009). In Canada, paramedics suffer lost time injuries six times more often than any other rate group (Workplace Safety and Insurance Board of Ontario). Further, early retirement on medical grounds represents a real problem, affecting the long-term viability of a healthy paramedic workforce (Rodgers, 1998). Reduced response capabilities on account of a diminishing healthy workforce pose a severe threat to public safety. Also, poor access to well-designed equipment or an inability to provide pre-hospital emergency care to the patient due to cramped spaces or an ill-placed stretcher could have serious threats to Version 1.0: 24-Oct-2016 Page 3 of 10
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
patient health and wellbeing. The provision of standards that address these concerns will advance paramedics’ ability to provide critical care. Considering these challenges, and the stated need to consider ergonomics in the design of the ambulance and paramedic equipment, a joint collaboration between the County of Frontenac, CSA group, PAC, PCC, Dessercom Inc. (a respected leading paramedic service in the adoption and use of next generation vehicles and equipment) and the Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CRE-MSD), hosted at the University of Waterloo, will develop and promote a Canadian Standard that identifies the minimum human factors/ergonomics design and usage requirements for vehicles and equipment with consideration to paramedic and patient safety and infection control.
Impact on the CSSP Outcome(s)
This study will generate valuable information to facilitate future policy development and will strengthen the capacity of the paramedic community through the generation of evidence and development of standards pertaining to the design and use of next generation ambulances and equipment.
PROJECT SCOPE The scope of our proposed work is to develop and promote a Canadian Standard that identifies the minimum human factors/ergonomics design and usage requirements for emergency response vehicles and equipment with consideration to paramedic and patient safety and infection prevention and control. The proposed Standard will provide guidelines to:
-
Support manufacturers in designing emergency response vehicles and/or equipment in accordance with evidence-based practices;
-
Support the procurement of appropriately designed emergency response vehicles and/or equipment in accordance with evidence-based practices;
-
Direct paramedics in the safe and responsible usage of emergency response vehicles and/or equipment;
-
Protect the health, safety and wellbeing of paramedic personnel (i.e., preventing musculoskeletal disorders (MSD), preventing the spread of communicable diseases); and,
-
Protect public safety by improving patient safety and improving the capacity of emergency responders. The proposed standard will facilitate paramedic services in continually updating and monitoring response vehicles and/or equipment to maintain the best level of protection for the public, patients and paramedics.
Included Work
In accordance with CSA Group’s accredited standards development process, we will develop this standard by working through four phases. Phase 1 – Preparatory Tasks Develop the Charter with CSSP for the project. Establish contracts with CSA and CREMSD; Recruit core research team to include expertise in ergonomics/human factors, ambulance vehicle design, infection control, and manufacturing; and Establish a terms of reference. Phase 2 – Research Tasks Conduct an environmental scan of existing standards & guidelines, leveraging from the Canadian Paramedic Services Standards Report: A Strategic Planning Report Annex A (CSSP-2012-CD-1044; Complete a systematic review of the academic literature concerning ambulance vehicle design, paramedic equipment design and usage, and infection control for mobile health care settings; and Conduct a needs assessment to identify issues, gaps and needs of key stakeholders (e.g. labour, management, procurement, regulators, manufacturers), including a vehicle and equipment survey to identify equipment and vehicles currently in operation across Canada. Phase 3 – Standards Development, Approval and Publication Tasks: Develop evidence-informed seed document. Identify stakeholder and establish the Technical Committee (TC). Hold TC meetings to develop the draft standard based on Seed Document. Facilitate a 60-day public review period. Obtain TC consensus to proceed to vote. Facilitate a 30-day TC vote on the draft standard. Address comments received with the goal of obtaining final committee consensus and approval. The final draft standard will be finalized, edited, translated and prepared for publication. Following approval, the standard will be published and made available through free view-access. The transition and implementation plan will be finalized and executed. Phase 4 – Knowledge Translation An integrated knowledge translation (iKT) strategy will be applied in this project, maximizing the potential for uptake and adoption of the proposed standard. We will execute our iKT strategy by recruiting key stakeholders (e.g., from labour, management, procurement, regulators, manufacturers) to participate throughout this project (see operational support letters). Version 1.0: 24-Oct-2016 Page 4 of 10
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Excluded Work
This study will not set service levels for the municipality or any of the partners; rather, this study will strengthen the capacity of the paramedic community through the generation of evidence and development of standards that may inform policy for paramedic services.
Assumptions
The assumption is that there will be engagement with the paramedic community and other key stakeholders to form a Technical Committee. Further, it is assumed that participation in both the development of the standard and completion of the public review process will be undertaken by paramedic stakeholders.
Constraints
The following constraints may affect our ability to conduct the project:
-
Timing of contracting signing to meet the agreed-upon deadlines;
-
Lack of continued support and active and timely participation of partners, contractors and volunteer TC members;
-
Lack of consensus achieved, and associated CSA and Standards Council of Canada policy and procedures may affect the timeframe for completion of the standards development phases.
Related Projects
This project is related to CSSP-2015-CP-2108 [Canadian Paramedic Health and Wellness Project, and CSSP 2015-TI2180 [CSA Community Paramedic Standards].
PROJECT PLAN 12.
Schedule and Work Breakdown Structure
12.1 Schedule: The Project will start on 1 January 2017 and will be completed by 31 March 2020. For Contract(s) or MOA(s) established under this project, the project activities will start upon issuance of Contract or MOA. 12.2 Work Breakdown Structure (WBS): The schedule shows the planned start and stop dates for each task in the WBS and appropriate milestones and/or delivery dates. The total Project period of performance is indicated in months from the start date through the completion date.
Task
Description
Deliverable(s)
Performed By
Start Date
End Date
1
Phase 1 - Preparatory
Signed Charter and contracts, terms of reference
CRE-MSD and CSA
01/17
02/17
2
Phase 2a – Environmental Scan
Technical Report
CRE-MSD
03/17
12/17
3
Phase 2b – Literature Review
Technical Report
CRE-MSD
04/17
01/18
4
Phase 2c – Needs Assessment
Technical Report
CRE-MSD
05/17
02/18
5
Phase 3a – Seed Document Development
Technical Report
CRE-MSD and CSA
05/17
07/17
6
Phase 3b – Standards
TC minutes and draft standard; collation
CRE-MSD
06/17
02/19
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285 Development
of comments received and proposed resolutions to address the comments
and CSA
7
Phase 3c – Standards Approval
TC ballot of draft standard; comment summary with proposed resolutions.
CRE-MSD and CSA
03/19
06/19
8
Phase 3d – Standards Publication
Publication in both official languages
CRE-MSD and CSA
07/19
09/19
9
Phase 4 – Knowledge Transfer
Communications Plan
CRE-MSD and CSA
09/19
12/19
The Project will provide DRDC CSS with the following outputs (templates to be provided by DRDC CSS): Signed Project Charter Quad Chart Progress Reports (per schedule provided by DRDC CSS) YE Financial Report (for other government departments) Project Completion Report Record of Decision of Project Review Committee (PRC) meeting, if/when a PRC is held. 12.3 Project Gantt chart (Optional) N/A
Budget
13.1 CSSP Funds – as provided to the project by DRDC CSS Organization funds will be distributed to
General Ledger
CSSP Funds FY 16/17
CSSP Funds FY 17/18
CSSP Funds FY 18/19
CSSP Funds FY 19/20
CSSP Funds TOTAL
Frontenac County
4927
$19,300.00
$278,900.00
$229,800.00
$108,600.00
$636,600.00
$19,300.00
$278,900.00
$229,800.00
$108,600.00
$636,600.00
General Ledger
FY 16/17
FY 17/18
FY 18/19
FY 19/20
TOTAL
CRE-MSD
4926
$7,500.00
$105,000.00
$27,500.00
34,500.00
$174,500.00
Frontenac County
4926
$1,000.00
$4,000.00
$23,600.00
$6,200.00
$34,800.00
CSA
4926
$2,000.00
$0.00
$144,750.00
$44,700.00
$191,450.00
PCC
4926
$1,000.00
$4,000.00
$20,000.00
$5,000.00
$30,000.00
PAC
4926
$1,000.00
$4,000.00
$20,000.00
$5,000.00
$30,000.00
$12,500.00
$117,000.00
$235,850.00
$95,400.00
$460,750.00
FY 16/17
FY 17/18
FY 18/19
FY 19/20
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
Total 13.2 In-Kind Co-Investment Organization Providing
Total 13.3 Cash Co-Investment Organization Providing Total
General Ledger
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Resource Requirements
14.1 Personnel (DRDC CSS and Lead) Name/Role Michel Ruest, Paramedic Portfolio Manager
FY 16/17
FY 17/18
FY 18/19
FY 19/20
Total
0.1
0.1
0.1
0.1
0.4
14.2 Facilities and Equipment The following equipment and facilities will be required for the Project: n/a
Risks Risk
Probability (H/M/L)
Impact (H/M/L)
Type
Mitigation Strategy
Charter not signed
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Charter.
Contracts not signed
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Contracts.
Terms of Reference not approved
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Terms of Reference.
Research is incomplete and results are inconclusive
L
M
Technical
The content of the standard will be based on current knowledge
Lack of continued support and timely participation of partners, contractors and volunteer TC members
L
M
Technical
The partners have already demonstrated support from key stakeholders. In accordance with CSA accredited P&P, members would be reminded of their roles, responsibilities, and conduct, and if necessary the structure and membership of the TC would be changed and Working Groups would be created.
Non-completion of the Standard Development phases within the allotted timeframe
L
L
Schedule
The project plan would be changed to undertake more work electronically and through Working Groups.
Consensus not achieved
L
H
Technical
With CSA’s extensive knowledge of, and experience in, standards development process, methodology for attaining consensus and managing multi-stakeholder projects, possible areas of non-consensus will be identified and resolved during the standards development phase prior to
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285 issuing the ballot. Non-compliances raised during the procedural review
L
M
Technical
CSA’s extensive knowledge of, and experience in, standards development process will ensure that all requirements will be reviewed prior to submission of the draft standard.
Note 1: (H/M/L) = high, medium or low
Note 2: Examples of Risk Type include: financial, schedule, scope, technical
Evaluation of Project Success
The project will be deemed a success if there is an update in the operational practices and policies related to paramedic ground emergency response vehicles and equipment based on the information gained from the study and the evidenceinformed standard.
Procurement Strategy
This project was approved through the call for proposal process. A MOA between DRDC CSS and County of Frontenac will be the contract for payment. A direct contract will be established with County of Frontenac. Payments will be firm fixed price with milestone payments. County of Frontenac will arrange for payment if any subcontracted work is completed.
Transition Strategy
The guideline would complement existing standards for protection of Paramedics, and would be used by regulatory authorities and contribute to the development of additional research and technologies. Key elements include: the final standard being made publically available in French/English, promotion of the standard through CSA Group’s Communities of Interest, a link to the standard being made available on the Paramedic Chiefs of Canada and Paramedic Association of Canada websites, and promotion via outreach to Communities of Practice.
PROJECT SUPPORT 19.
Project Organization
Describe the overall structure of the project team, including DRDC CSS oversight or leadership, and other government department requirements and leadership. Indicate named personnel in the table below.
Role
Name
Organization
Phone Number
Email Address
Project Leader
Mark Williamson
DRDC CSS
613-944-8195
Project Director
Michel Ruest
DRDC CSS
613-943-0720
Project Champion
David Gemmill
Frontenac County Paramedic Service
613-389-7790 x 410
Project Manager
Amin Yazdani
Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CRE-MSD)
519-888-4567 x 36376
Contracting Authority
Heather Palmer
PWGSC
873-469-4812
Heather.Palmer@tpsgcpwgsc.gc.ca
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Relevant Agreements/Arrangements
Intellectual Property (IP) will be managed in accordance with the General Conditions – Research & Development 2040 and specific clauses. These will be outlined in the Contract General Conditions. Relevant to the terms and conditions set out in the MOA between the Government of Canada (Public Works and Government Services Canada) and the County of Frontenac.
Other Information
NA
Communications
DRDC CSS reserves the right to disclose and/or use information from projects for which it provides funding, including the publication of a short project description on science.gc.ca. Should you have any concerns about project information being posted on the website, please discuss them with your DRDC CSS Project Director during the charter development stage. Additionally, the use and publication of information related to this Project will require review by DRDC CSS to ensure proper acknowledgement of DRDC CSS/CSSP support/contribution. In order to achieve this, Project participants will provide copies of any reports, articles, or publications to DRDC CSS at least 30 days, where possible, prior to any release, distribution or planned publication. No public announcements concerning this Project will be made without providing advance notification to DRDC CSS. Project Managers and Directors should ensure that communications are executed through a coordinated approach that favours the development of joint products and activities. DRDC CSS must receive a copy of all reports generated under the Project.
Publication/Security/Controlled Goods/Distribution
The highest level of security to be applied to information generated or exchanged by or in this Project will be Unclassified; a Security Requirements Check List (SRCL) will not be required. The information and/or material(s) from this Project will be subject to the following Controlled Goods (CG) category: NonCG - DMC A. The distribution of information resulting from this Project is Unlimited.
Project/Charter Amendments
Any revision to or extension of this Project will be made through a formal amendment to this Project Charter, as concurred in writing by the participants.
Project Termination
DRDC CSS, in consultation with the Lead Government Department, will make recommendations regarding the termination of a Project, whose decision will be final. Some conditions that may lead to termination could include:
Charter has not been signed by project participants within three (3) months of project award.
Deliverables / Milestones not met (non-performance).
Forecast inability to deliver (for example, key personnel have left the department or Project).
Failure of a participant to meet contractual obligations or PSTP MOU reporting requirements.
Change in CSSP strategic priorities or science and technology requirements.
Lead Government Department no longer leading the research study.
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AGENDA ITEM #i)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
SIGNATURES This Project Charter will enter into effect on the date of the last signature, and will remain in effect until the completion of the project as outlined in Section 12.1, Schedule.
Kelly Pender, CAO Corporation of the County of Frontenac
Date
Mark Williamson, Director General, DRDC CSS
Date
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AGENDA ITEM #a)
Report 2017-006 Council Information Report To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Joe Gallivan, Director of Planning & Economic Development
Date of meeting:
January 18, 2017
Re:
Planning and Economic Development – Amendments to Ontario Regulation 221/06 Prescribing Frontenac County as upper-tier municipality to prepare regional Community Improvement Plans
Recommendation This report is for information purposes only. Background At the regular Council meeting held April 20, 2016, County Council passed the following resolution: Motion #: 68-16
Moved By: Seconded By:
Councillor Doyle Councillor Nossal
Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Regional Community Improvement Plans report for information; And Further That County Council request that the Minister of Municipal Affairs and Housing amend Ontario Regulation 221/07 to include the County of Frontenac as an upper-tier municipality that can use the planning tools under Section 28 of the Planning Act.
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AGENDA ITEM #a)
Correspondence was sent to the Ministry of Municipal Affairs and Housing on April 26, 2016 advising of the Council resolution. On December 13, 2016, at County Council’s request, the Minister of Municipal Affairs amended Ontario Regulation 221/06 to include Frontenac County as a prescribed upper-tier municipality to prepare regional Community Improvement Plans. A copy of this confirmation from the Ministry of Municipal Affairs is attached to this report as Appendix A. Frontenac is the first County to receive this permission; all other upper tier governments that have this ability are regional governments in the Greater Toronto Area. County Council recognized the value of having the ability by adopting a special policy in the County Official Plan: “4.5.4.1 Special Policy – Regional Community Improvement Plans There a number of planning and sustainability issues that may be better addressed at a regional level to allow for greater participation in a CIP program and to deal with cross-boundary community improvement issues (e.g., trails, renewable energy projects, transportation corridors). County Council shall seek to become a prescribed municipality for the purposes of Section 28 of the Planning Act immediately following approval of this Plan.” Section 28 (4.0.1) of the Planning Act limits the CIP of an upper-tier municipality to deal only with prescribed matters. Ontario Regulation 550/06 sets out those matters:
- Infrastructure within the upper-tier municipality’s jurisdiction:
- Land and buildings within or next to planned transit corridors that have the potential to provide a higher density of development or redevelopment; and
- Affordable housing. “Infrastructure” as defined in O.Reg. 550/06 means physical structures and facilities that form the foundation of development, including communication systems, transportation corridors and facilities, waste management systems, as well as waterworks, sewage works and associated facilities. In the case of Frontenac County, the K&P Trail network would meet this definition. For Council’s information, Ontario Regulation 550/06 is attached to this report Appendix B. Comment With the Minister’s approval, County Council is now in a position to allow for the development of a regional Community Improvement Plan (CIP) that can be aligned with the County’s broader social and/or economic development goals as set out in Council’s strategic plan, the economic development charter, the County Official Plan, and Directions for Our Future. Staff will bring forward options for Council’s consideration later this year. Information Report to Council Planning and Economic Development – Amendments to Ontario Regulation 221/06 Prescribing Frontenac County as upper-tier municipality to prepare regional Community Improvement Plans January 18, 2017 Page 2 of 3
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AGENDA ITEM #a)
Sustainability Implications Community Improvement Plans are a key planning tool used to encourage redevelopment and investment in a community. They can also be used for cultural, social, economic and environmentally-related projects such as enhancing heritage resources, the creation of affordable housing, and the promotion of green buildings. The process to develop a CIP takes principles from the Integrated Community Sustainability Plan and from local residents and business owners in order to develop a plan that incorporates all four pillars of sustainability. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs
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AGENDA ITEM #a)
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AGENDA ITEM #a)
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AGENDA ITEM #a)
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AGENDA ITEM #a)
By-Law Number 2017-0001 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to Execute a Data Sharing Agreement between the County of Frontenac and the Paramedic Chiefs of Canada (PCC)
Whereas the Paramedic Chiefs of Canada (PCC) moved forward with the initiation of various strategies outlined in a white paper titled, “Defining the Road Ahead”, including the development of a proposed set of performance measures for EMS; and, Whereas the PCC developed and operated a Paramedic National Research Database Pilot Project, containing non-identifying EMS incident data from fourteen (14) participating Ontario emergency medical service providers that has been utilized by PCC, emergency service providers and others for approved planning, quality improvement and research purposes; and, Whereas the Database was created with the intention of sharing non-identifying EMS data with PCC, and emergency services providers throughout Canada and third party organizations for development of Key Performance Indicators for Canadian EMS; and Whereas the County of Frontenac is now being requested to sign an ongoing agreement to continue its participation in the Paramedic National Research Database; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That the Warden and Clerk are hereby authorized to execute a Data Sharing Agreement between the County of Frontenac and the Paramedic Chiefs of Canada (PCC).
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 18th day of January, 2017. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of January, 2017. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
To authorize the Warden and Clerk to Execute a Data Sharing …
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AGENDA ITEM #b)
By-Law No. 2017-0002 of The Corporation of the County of Frontenac being a by-law to authorize temporary borrowing for current expenditures for the year 2017
Whereas per Section 407(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended (“the Act”), at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amounts that the municipality considers necessary to meet the current expenditures of the municipality for the year; And Whereas the Corporation of the County of Frontenac (“the County”) deems it necessary to borrow from time to time until other revenues are collected; And Whereas per Section 407(2) of the Act, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed: (a)
from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and,
(b)
from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year.
And Whereas per Section 407(4) of the Act estimated revenues of the County as set forth in the estimates adopted for the year 2017 is $38,794,555, which does not include revenues derivable or derived from: (a)
arrears of taxes, fees or charges; or
(b)
a payment from a reserve fund of the municipality, whether or not the payment is for a capital purpose.
Now Therefore the Corporation of the County of Frontenac enacts as follows:
To authorize temporary borrowing for current expenditures fo…
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AGENDA ITEM #b)
- That the Warden and Treasurer are hereby authorized, on behalf of the County, to borrow from time to time, by way of promissory note or banker’s acceptance, from the TD Canada Trust (the “Bank”), any municipality or school board, a sum or sums not to exceed the aggregate of $19,397,278 from January 1, 2017 to September 30, 2017 and $9,698,639 from October 1, 2017 to December 31, 2017 less the amount of similar borrowings which are still unpaid to meet, until the taxes are collected, the current expenditures of the County for the year 2017, including the amounts required for the purposes mentioned in Sub-section (1) of the said Section 407 and to give, on behalf of the County, to the said Bank, a promissory note(s) or banker’s acceptance(s), sealed with the corporate seal and signed by the Warden and Treasurer for the monies so borrowed with interest, in the case of borrowing from the Bank at the Bank’s prime interest rate less one-quarter per cent which shall be as notified by the Bank to the Treasurer from time to time, or in the case of borrowing from a municipality or school board at a rate to be negotiated with the municipality or school board but not to exceed the Bank’s prime lending rate at the time of borrowing.
- That all sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and in previous years from the said Bank, municipality or school board for any or all of the purposes mentioned in the said Section 407 of the Act shall, with interest thereon, be a charge upon the whole of the revenues of the County for the current year and for all preceding years, as and when such revenues are received.
- That the Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the current year and preceding years, or from any other source, which may lawfully be applied for such purposes.
- That this by-law shall come into force and effect on the final passing thereof. Read a First and Second Time this 18th day of January, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of January, 2017. The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-law No. 2017-0002 – To authorize temporary borrowing for current expenditures for 2017 January 18, 2017
To authorize temporary borrowing for current expenditures fo…
Page 2 of 2
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AGENDA ITEM #c)
By-Law No. 2017-0003 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0010 (to impose user fees and charges for services) Whereas Sections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets, on persons, (a) for services or activities provided or done by or on behalf of it; (b)
for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and
(c) for the use of its property including property under its control. And Whereas the Council of the County of Frontenac adopted By-law No. 2013-0010, being a by-law to impose user fees and charges for services, on March 20, 2013; And Whereas the Council deems it expedient to amend By-law No. 2013-0010; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:
- That By-law 2013-0010, as amended be further amended by deleting Schedules A through F in their entirety and replacing with Schedules A through F attached hereto; and
- That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 18th day of January, 2017. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of January, 2017. The Corporation of the County of Frontenac
Ron Vandewal, Warden
To amend By-law No. 2013-0010 (to impose user fees and charg…
Jannette Amini, Clerk
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AGENDA ITEM #c)
Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)
$0.25
Faxing (per page)
$1.00
Archival Material Search – Hourly Rate
$35.00
Document Searches (pursuant to MFIPPA)1 per hour
$30.00
Geographic Information System (GIS) And Map-Related Products Digital True Colour Ortho-Photography for 2008 and 2014 (1km x 1km tiles - MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products County of Frontenac Street Atlas (printed and bound)
$50.00 per copy
Individual Township Street Atlas (printed and bound)
$15.00 per copy
Small Basic Map (8½” x 11”; no customization) Black and white
$6.00
Colour
$8.00
Medium Basic Map (11” x 17”; no customization) Black and white
$10.00
Colour
$12.00
Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 Custom Map Products Hourly Rate (includes mapping/ analysis/ consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $50.00 Note:
These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act
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Schedule B Fees for Facility Rentals The Bud Clayton Memorial Room
Frontenac Room
County Use ( includes member Townships) (Must have staff sponsor or assigned designate who will be present for the meeting and will be responsible for clean-up/close down procedures)
No Charge
No Charge
50% Deposit Required (Non Refundable if cancelled within 48 hours) $30/half day (4 hours) $50/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $45/half day (4 hours) $75/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)
50% Deposit Required (Non Refundable if cancelled within 48 hours) $60/half day (4 hours) $100/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $$90/half day (4 hours) $150/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)
County Affiliate or Not For Profit (Must have affiliate/association sponsor who will be present for the meeting and will be responsible for clean-up/close down procedures)
For Profit Company
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No Charge Including Fairmount Home sponsored residents/family events
50% Deposit Required (Non Refundable if cancelled within 48 hours) $120/half day (4 hours) $200/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non Refundable if cancelled within 48 hours) Proof of insurance required $150/half day (4 hours) $250/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)
Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday) Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.
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AGENDA ITEM #c)
Kingston Frontenac Rotary Auditorium
AGENDA ITEM #c)
Schedule C Tariff of Fees for Land Use Planning Subdivisions/Condominiums
Initial Application Fee For any proposed plan of subdivision submitted to the County of Frontenac for approval: Up to 20 developable lots/blocks/units
$3,000
21 to 50 developable lots/blocks/units
$4,500
More than 50 developable lots/blocks/units
$6,000
Refund Sixty per cent (60%) of the Initial Application Fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn prior to circulation Major Plan Revision (re-circulation)
$1,250
Minor Revision
$500
For minor revisions to the draft plan and/or draft conditions, which do not require major re-circulation Draft Approval Extension For each one (1) year extension of draft approval beyond the usual three (3) years draft approval Final Plans for Registration
$500 $600
Condominiums Exemption Application Fee
$1,000
For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended.
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AGENDA ITEM #c)
Part Lot Control
Final Approval
$300
Payable prior to the by-law being given final approval by the Council of the County of Frontenac. Official Plan Amendment County Official Plan Amendment
$1,000
County or Local Official Plan Amendment Initiated by Municipality
No fee
Other Charges
The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to peer review. If such fees and expenses exceed the deposit, the Applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than thirty (30) days. Municipal Planning Services Fees Preparation of all planning reports associated with a private application. Director of Planning and Economic Development
$84.00/hour
Community Planner
$48.00/hour
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AGENDA ITEM #c)
Schedule D Fees for Services for Fairmount Home Other Charges
Satellite Television for Residents Telephone for Residents
$5.00/month $7.00/month plus long distance charges
WiFi for Residents
$12.00/month $5.00 one-time set up fee
External Catering See attached External Catering Form
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AGENDA ITEM #c)
CATERING ORDER FORM County of Frontenac
Name of event: Time of Delivery
Date of event: Requested by:
Telephone: Department:
Location
Number of staff Cost Centre
Number of residents
Number of invitees
External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages
Servings Unit Cost
Coffee, smallServes pot 8 $ 8.00 $ Percolator/Urn 30-40 35.00 Thermal container, lrg 70.00 Coffee, decaffeinated 0.65 Tea bag and hot water 1.00 Juice, bottle 1.85 Pop, can 1.00 Punch bowl, 35-40 small 8.00 Punch bowl, large 50 12.00 Bottled water, 330 ML 1.50 Milk, 250 ML 2% 1.00 Subtotal Beverages $ Bakeshop Muffins 1.20 Baked cookies 0.60 Croissants 1.00 Squares, 2 Each 0.80 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Pie, fruit Serves 8 12.00 Pie, cream………. Serves 8 10.00 Subtotal Bakeshop Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 0.5
** Indicate special requirements
ITEMS REQUESTED Servings
Unit Cost
Buffet Trays Caesar, Garden, Greek 0 Salad, small 10 Salad, medium 15 Salad, large 25 Cheese, fruit and crackers, sm 30 Cheese, fruit and crackers, med 52 Cheese, fruit and crackers, lrg 70 Fruit tray, small 15 Fruit tray, medium 30 Fruit tray, large 45 sandwiches, tea cut, each 2.95 sandwiches, gourmet, each 3.25 0 Subtotal Buffet Trays 0 Paper Products*
0 0 0 0 0 0 0 0 0 0 0 0
0 Paper Products*
0
0 Plates, small, 6”
0.10
0
0 Plates, large, 9”
0.05
0
0 Knives
0.03
0
0 Forks
0.03
0
0 Spoons
0.03
0
0 Napkins
0
Styrofoam cups
0.02
0
Straws
0.02
0 0
Subtotal Paper Products
0
Combined subtotals………………………………………… Applicable Labour 23.93 0 Goods and Services Tax 8% Provincial Sales Tax
7%
GRAND TOTAL…………………………………………….…
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AGENDA ITEM #c)
Schedule E Fees for Services for Frontenac Paramedic Services Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge
$972.00
Additional Charges: For each hour or portion thereof
$243.00
The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report
$35.00
Physical Fitness Test Per Test
$155.00
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AGENDA ITEM #c)
Schedule F Fees for Citizen Land Use on County Owned Property Certificate of Permission Application and Inspection Fee ……………………………………………………………………………. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation Application and Inspection Fee ……………………………………………………………………………. $250* for the duration of the agreement ………………………………………………………………… + $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement Application Fee ………………………………………………………………………………………………….. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Right of Way (RoW) Application Fee ………………………………………………………………………………………………….. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) Sale Application Fee ………………………………………………………………………………………………….. $250* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.
- Plus related disbursements.
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AGENDA ITEM #d)
By-Law No. 2017-0004 Of The Corporation of the County of Frontenac being a by-law to amend By-law 2016-0050 to authorize the Corporation of the County of Frontenac to distribute the Federal Gas Tax amongst its four lower-tier municipalities Whereas the Corporation of the County of Frontenac (the Recipient) adopted By-law 2010-0015 which authorized the Warden and Clerk to execute an agreement with AMO regarding the Federal Gas Tax since the execution of that agreement is mandatory if the County of Frontenac wanted to participate in the transfer of federal gas tax revenue; And Whereas Section 6.2 of the Agreement permits the Recipient to allocate funds to another Eligible Municipality; And Whereas Council passed By-law 2016-0050 at its regular meeting held December 21, 2016 which authorizes the distribution of Federal Gas Tax Funds amongst the County’s four lower tier municipalities for 2016; And Whereas the Council of the County of Frontenac deems it expedient to amend Bylaw 2016-0050; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby orders and enacts: 1.
That By-law 2016-0050 be amended by deleting in its entirety the County of Frontenac Distribution of Federal Gas Tax for 2016 Schedule and replace with the County of Frontenac Distribution of Federal Gas Tax for 2016 Schedule attached to this by-law;
That this By-law shall come into force and have effect upon the final passing thereof.
Read a First and Second Time this 18th day of January, 2017. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of January, 2017. The Corporation of the County of Frontenac
Ron Vandewal, Warden
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County Of Frontenac Distribution of Federal Gas Tax to Eligible Municipalities For 2016 Municipality
Weighted Assessment %
Distribution based on Weighted Assessment
Additional Distributions
2016 Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac
Federal Gas Tax Total Distribution 2016
9.86%
$79,093
$ 6,415
$ 85,508
57.89%
$464,189
$ 30,500
$ 494,689
16.35%
$131,141
$10,000
$ 141,141
15.90%
$127,461
$38,674
$ 166,135
Total Federal Gas Tax Distribution from the County to Eligible Municipalities
$887,473
AGENDA ITEM #d)
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AGENDA ITEM #e)
By-Law Number 2017-0005 of The Corporation of the County of Frontenac being a by-law to Authorize Warden and Clerk to Execute an Agreement with the Government of Canada, the Canadian Standards Association (CSA), and the University of Waterloo, Office of Research, Research Partnerships to conduct the research project noted in the Canadian Safety and Security Program (CSSP) Project Charger Whereas the Canadian Safety and Security Program (CSSP) is a federally-funded program led by Defence Research and Development Canada’s Centre for Security Science (DRDC CSS), in partnership with Public Safety Canada; and, Whereas funding for the Paramedic Health and Wellness Program must flow through a government partner; and, Whereas the County of Frontenac and the Canadian Standards Association (CSA), and the University of Waterloo, Office of Research, Research Partnerships will partner to lead a research effort, to enhance the understanding of health and wellness indicators for paramedics across Canada to help inform operational and staffing decisions; and, Whereas the County of Frontenac wishes to enter into Agreement with the Government of Canada, the Canadian Standards Association (CSA), and the University of Waterloo, Office of Research, Research Partnerships, in order to participate in the Canadian Safety and Security Program (CSSP) funding opportunity: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts: 1.
That the Warden and Clerk are authorized to execute an agreement with the Government of Canada to conduct the research project as outlined in the attached Schedule “A” CSSP Project Charter
That the Warden and Clerk are authorized to execute an agreement with the Canadian Standards Association (CSA) to conduct the research project as outlined in the attached Schedule “A” CSSP Project Charter.
That the Warden and Clerk are authorized to execute an agreement with the University of Waterloo, Office of Research, Research Partnerships to conduct the research project as outlined in the attached Schedule “A” CSSP Project Charter.
That Schedule “A” shall form part of this by-law.
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AGENDA ITEM #e)
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 18th day of January, 2017. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of January, 2017.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Unclassified Schedule A to By-law 2017-0005
Canadian Safety and Security Program (CSSP) Project Charter Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment CSSP-2016-CP-2285
Version: 1.0
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
RECORD OF AMENDMENTS Record major changes between final Charter versions; commencing at Version 1, initial Charter.
Charter Version No.
Amendment / Section Amended
Entered By
Amendment Date
Version 1.0
Initial Charter
Michel Ruest
24 October 2016
Charter Revision: Project changes that impact scope, budget or schedule require a full Charter revision and sign off by all participants. Charter Amendment: Project changes that are minor and do not impact scope, budget (with no impact to FY Cash flow) or schedule require a Charter Amendment and sign off by the Lead Government Department and DRDC CSS.
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
INTRODUCTION 1.
Purpose
The Project Charter is established between Defence Research and Development Canada, Centre for Security Science (DRDC CSS) and Project participants to acknowledge the existence of a project. The Charter outlines the parameters and structure of the project and includes project objectives; outcomes; impact; risks; schedule; resources; budget; and project organization. The Charter, itself, is not a contract. A contract or Memorandum of Agreement (MOA) must be issued through Public Works and Government Services Canada (PWGSC) to non-federal government partners prior to the commencement of any project activities. In case of conflict, any resultant contract/MOA takes precedence over the Charter.
Summary
This Project Charter hereby establishes the Canadian Standard for Paramedic Ground Emergency Response Vehicles and Equipment as a Project in accordance with the Canadian Safety and Security Program (CSSP) managed through DRDC CSS. This Call for Proposals project is being conducted primarily for the Paramedic Services Portfolio.
CSSP Outcomes
This project contributes to the following CSSP Outcomes:
Strong Communities
Evidence-based Policy
CSS Management Objectives
Background
Strengthening the capacity of the paramedic community through the generation of evidence and development of standards pertaining to the design and use of next generation ambulances and equipment is an important S&T challenge identified by CSSP. Addressing this challenge is also a key priority for our project partners: The Canadian Standard Association (operating as the CSA Group), Paramedic Chiefs of Canada (PCC) and Paramedic Association of Canada (PAC) in addition to service providers including our partner Dessercom Inc. In their 2014 Canadian Paramedic Services Standards Report: A Strategic Planning Report (CSSP-2012-CD-1044) our partners identified critical gaps, such as a lack of consideration of ergonomic issues in ambulance design, in the existing standards landscape. This prompted their recommendations that ambulance design, equipment and supplies should be considered as priority areas for future standards work. At the 2016 PCC annual conference, held in Saskatoon, Saskatchewan, the PCC board of directors reaffirmed the need to address the “standards gap” in upcoming years. Our proposed three-year Research and Development project will directly address this need by developing a Canadian Standard pertaining to ambulance design, equipment and supplies. This project aligns with a Technology Readiness Level of 4, where existing research, expertise and standards will be reviewed and integrated into the development of a standard targeting the design and use of the ambulance and paramedic equipment.
Objective(s)
Ergonomics (also known as Human Factors Engineering) is the science and practice that seeks to maximize both health and performance. The paramedic sector is in critical need of standards to help protect health and improve performance which will result in an elevated quality of care to Canadians. Paramedics suffer considerably more lost time injuries per worker hour than nearly any other employment sector. Approximately 1 in 2 paramedics report pain and discomfort in the low back, shoulders and neck (Aasa et al., 2005), while 1 in 3 report suffering an injury (Heick et al., 2009). In Canada, paramedics suffer lost time injuries six times more often than any other rate group (Workplace Safety and Insurance Board of Ontario). Further, early retirement on medical grounds represents a real problem, affecting the long-term viability of a healthy paramedic workforce (Rodgers, 1998). Reduced response capabilities on account of a diminishing healthy workforce pose a severe threat to public safety. Also, poor access to well-designed equipment or an inability to provide pre-hospital emergency care to the patient due to cramped spaces or an ill-placed stretcher could have serious threats to Version 1.0: 24-Oct-2016 Page 3 of 10
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
patient health and wellbeing. The provision of standards that address these concerns will advance paramedics’ ability to provide critical care. Considering these challenges, and the stated need to consider ergonomics in the design of the ambulance and paramedic equipment, a joint collaboration between the County of Frontenac, CSA group, PAC, PCC, Dessercom Inc. (a respected leading paramedic service in the adoption and use of next generation vehicles and equipment) and the Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CRE-MSD), hosted at the University of Waterloo, will develop and promote a Canadian Standard that identifies the minimum human factors/ergonomics design and usage requirements for vehicles and equipment with consideration to paramedic and patient safety and infection control.
Impact on the CSSP Outcome(s)
This study will generate valuable information to facilitate future policy development and will strengthen the capacity of the paramedic community through the generation of evidence and development of standards pertaining to the design and use of next generation ambulances and equipment.
PROJECT SCOPE The scope of our proposed work is to develop and promote a Canadian Standard that identifies the minimum human factors/ergonomics design and usage requirements for emergency response vehicles and equipment with consideration to paramedic and patient safety and infection prevention and control. The proposed Standard will provide guidelines to:
-
Support manufacturers in designing emergency response vehicles and/or equipment in accordance with evidence-based practices;
-
Support the procurement of appropriately designed emergency response vehicles and/or equipment in accordance with evidence-based practices;
-
Direct paramedics in the safe and responsible usage of emergency response vehicles and/or equipment;
-
Protect the health, safety and wellbeing of paramedic personnel (i.e., preventing musculoskeletal disorders (MSD), preventing the spread of communicable diseases); and,
-
Protect public safety by improving patient safety and improving the capacity of emergency responders. The proposed standard will facilitate paramedic services in continually updating and monitoring response vehicles and/or equipment to maintain the best level of protection for the public, patients and paramedics.
Included Work
In accordance with CSA Group’s accredited standards development process, we will develop this standard by working through four phases. Phase 1 – Preparatory Tasks Develop the Charter with CSSP for the project. Establish contracts with CSA and CREMSD; Recruit core research team to include expertise in ergonomics/human factors, ambulance vehicle design, infection control, and manufacturing; and Establish a terms of reference. Phase 2 – Research Tasks Conduct an environmental scan of existing standards & guidelines, leveraging from the Canadian Paramedic Services Standards Report: A Strategic Planning Report Annex A (CSSP-2012-CD-1044; Complete a systematic review of the academic literature concerning ambulance vehicle design, paramedic equipment design and usage, and infection control for mobile health care settings; and Conduct a needs assessment to identify issues, gaps and needs of key stakeholders (e.g. labour, management, procurement, regulators, manufacturers), including a vehicle and equipment survey to identify equipment and vehicles currently in operation across Canada. Phase 3 – Standards Development, Approval and Publication Tasks: Develop evidence-informed seed document. Identify stakeholder and establish the Technical Committee (TC). Hold TC meetings to develop the draft standard based on Seed Document. Facilitate a 60-day public review period. Obtain TC consensus to proceed to vote. Facilitate a 30-day TC vote on the draft standard. Address comments received with the goal of obtaining final committee consensus and approval. The final draft standard will be finalized, edited, translated and prepared for publication. Following approval, the standard will be published and made available through free view-access. The transition and implementation plan will be finalized and executed. Phase 4 – Knowledge Translation An integrated knowledge translation (iKT) strategy will be applied in this project, maximizing the potential for uptake and adoption of the proposed standard. We will execute our iKT strategy by recruiting key stakeholders (e.g., from labour, management, procurement, regulators, manufacturers) to participate throughout this project (see operational support letters). Version 1.0: 24-Oct-2016 Page 4 of 10
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Excluded Work
This study will not set service levels for the municipality or any of the partners; rather, this study will strengthen the capacity of the paramedic community through the generation of evidence and development of standards that may inform policy for paramedic services.
Assumptions
The assumption is that there will be engagement with the paramedic community and other key stakeholders to form a Technical Committee. Further, it is assumed that participation in both the development of the standard and completion of the public review process will be undertaken by paramedic stakeholders.
Constraints
The following constraints may affect our ability to conduct the project:
-
Timing of contracting signing to meet the agreed-upon deadlines;
-
Lack of continued support and active and timely participation of partners, contractors and volunteer TC members;
-
Lack of consensus achieved, and associated CSA and Standards Council of Canada policy and procedures may affect the timeframe for completion of the standards development phases.
Related Projects
This project is related to CSSP-2015-CP-2108 [Canadian Paramedic Health and Wellness Project, and CSSP 2015-TI2180 [CSA Community Paramedic Standards].
PROJECT PLAN 12.
Schedule and Work Breakdown Structure
12.1 Schedule: The Project will start on 1 January 2017 and will be completed by 31 March 2020. For Contract(s) or MOA(s) established under this project, the project activities will start upon issuance of Contract or MOA. 12.2 Work Breakdown Structure (WBS): The schedule shows the planned start and stop dates for each task in the WBS and appropriate milestones and/or delivery dates. The total Project period of performance is indicated in months from the start date through the completion date.
Task
Description
Deliverable(s)
Performed By
Start Date
End Date
1
Phase 1 - Preparatory
Signed Charter and contracts, terms of reference
CRE-MSD and CSA
01/17
02/17
2
Phase 2a – Environmental Scan
Technical Report
CRE-MSD
03/17
12/17
3
Phase 2b – Literature Review
Technical Report
CRE-MSD
04/17
01/18
4
Phase 2c – Needs Assessment
Technical Report
CRE-MSD
05/17
02/18
5
Phase 3a – Seed Document Development
Technical Report
CRE-MSD and CSA
05/17
07/17
6
Phase 3b – Standards
TC minutes and draft standard; collation
CRE-MSD
06/17
02/19
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285 Development
of comments received and proposed resolutions to address the comments
and CSA
7
Phase 3c – Standards Approval
TC ballot of draft standard; comment summary with proposed resolutions.
CRE-MSD and CSA
03/19
06/19
8
Phase 3d – Standards Publication
Publication in both official languages
CRE-MSD and CSA
07/19
09/19
9
Phase 4 – Knowledge Transfer
Communications Plan
CRE-MSD and CSA
09/19
12/19
The Project will provide DRDC CSS with the following outputs (templates to be provided by DRDC CSS): Signed Project Charter Quad Chart Progress Reports (per schedule provided by DRDC CSS) YE Financial Report (for other government departments) Project Completion Report Record of Decision of Project Review Committee (PRC) meeting, if/when a PRC is held. 12.3 Project Gantt chart (Optional) N/A
Budget
13.1 CSSP Funds – as provided to the project by DRDC CSS Organization funds will be distributed to
General Ledger
CSSP Funds FY 16/17
CSSP Funds FY 17/18
CSSP Funds FY 18/19
CSSP Funds FY 19/20
CSSP Funds TOTAL
Frontenac County
4927
$19,300.00
$278,900.00
$229,800.00
$108,600.00
$636,600.00
$19,300.00
$278,900.00
$229,800.00
$108,600.00
$636,600.00
General Ledger
FY 16/17
FY 17/18
FY 18/19
FY 19/20
TOTAL
CRE-MSD
4926
$7,500.00
$105,000.00
$27,500.00
34,500.00
$174,500.00
Frontenac County
4926
$1,000.00
$4,000.00
$23,600.00
$6,200.00
$34,800.00
CSA
4926
$2,000.00
$0.00
$144,750.00
$44,700.00
$191,450.00
PCC
4926
$1,000.00
$4,000.00
$20,000.00
$5,000.00
$30,000.00
PAC
4926
$1,000.00
$4,000.00
$20,000.00
$5,000.00
$30,000.00
$12,500.00
$117,000.00
$235,850.00
$95,400.00
$460,750.00
FY 16/17
FY 17/18
FY 18/19
FY 19/20
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
Total 13.2 In-Kind Co-Investment Organization Providing
Total 13.3 Cash Co-Investment Organization Providing Total
General Ledger
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Resource Requirements
14.1 Personnel (DRDC CSS and Lead) Name/Role Michel Ruest, Paramedic Portfolio Manager
FY 16/17
FY 17/18
FY 18/19
FY 19/20
Total
0.1
0.1
0.1
0.1
0.4
14.2 Facilities and Equipment The following equipment and facilities will be required for the Project: n/a
Risks Risk
Probability (H/M/L)
Impact (H/M/L)
Type
Mitigation Strategy
Charter not signed
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Charter.
Contracts not signed
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Contracts.
Terms of Reference not approved
L
H
Scope
Early engagement with stakeholders will ensure all concerns and issues are addressed prior to the establishing the Terms of Reference.
Research is incomplete and results are inconclusive
L
M
Technical
The content of the standard will be based on current knowledge
Lack of continued support and timely participation of partners, contractors and volunteer TC members
L
M
Technical
The partners have already demonstrated support from key stakeholders. In accordance with CSA accredited P&P, members would be reminded of their roles, responsibilities, and conduct, and if necessary the structure and membership of the TC would be changed and Working Groups would be created.
Non-completion of the Standard Development phases within the allotted timeframe
L
L
Schedule
The project plan would be changed to undertake more work electronically and through Working Groups.
Consensus not achieved
L
H
Technical
With CSA’s extensive knowledge of, and experience in, standards development process, methodology for attaining consensus and managing multi-stakeholder projects, possible areas of non-consensus will be identified and resolved during the standards development phase prior to
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285 issuing the ballot. Non-compliances raised during the procedural review
L
M
Technical
CSA’s extensive knowledge of, and experience in, standards development process will ensure that all requirements will be reviewed prior to submission of the draft standard.
Note 1: (H/M/L) = high, medium or low
Note 2: Examples of Risk Type include: financial, schedule, scope, technical
Evaluation of Project Success
The project will be deemed a success if there is an update in the operational practices and policies related to paramedic ground emergency response vehicles and equipment based on the information gained from the study and the evidenceinformed standard.
Procurement Strategy
This project was approved through the call for proposal process. A MOA between DRDC CSS and County of Frontenac will be the contract for payment. A direct contract will be established with County of Frontenac. Payments will be firm fixed price with milestone payments. County of Frontenac will arrange for payment if any subcontracted work is completed.
Transition Strategy
The guideline would complement existing standards for protection of Paramedics, and would be used by regulatory authorities and contribute to the development of additional research and technologies. Key elements include: the final standard being made publically available in French/English, promotion of the standard through CSA Group’s Communities of Interest, a link to the standard being made available on the Paramedic Chiefs of Canada and Paramedic Association of Canada websites, and promotion via outreach to Communities of Practice.
PROJECT SUPPORT 19.
Project Organization
Describe the overall structure of the project team, including DRDC CSS oversight or leadership, and other government department requirements and leadership. Indicate named personnel in the table below.
Role
Name
Organization
Phone Number
Email Address
Project Leader
Mark Williamson
DRDC CSS
613-944-8195
Project Director
Michel Ruest
DRDC CSS
613-943-0720
Project Champion
David Gemmill
Frontenac County Paramedic Service
613-389-7790 x 410
Project Manager
Amin Yazdani
Centre of Research Expertise for the Prevention of Musculoskeletal Disorders (CRE-MSD)
519-888-4567 x 36376
Contracting Authority
Heather Palmer
PWGSC
873-469-4812
Heather.Palmer@tpsgcpwgsc.gc.ca
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
Relevant Agreements/Arrangements
Intellectual Property (IP) will be managed in accordance with the General Conditions – Research & Development 2040 and specific clauses. These will be outlined in the Contract General Conditions. Relevant to the terms and conditions set out in the MOA between the Government of Canada (Public Works and Government Services Canada) and the County of Frontenac.
Other Information
NA
Communications
DRDC CSS reserves the right to disclose and/or use information from projects for which it provides funding, including the publication of a short project description on science.gc.ca. Should you have any concerns about project information being posted on the website, please discuss them with your DRDC CSS Project Director during the charter development stage. Additionally, the use and publication of information related to this Project will require review by DRDC CSS to ensure proper acknowledgement of DRDC CSS/CSSP support/contribution. In order to achieve this, Project participants will provide copies of any reports, articles, or publications to DRDC CSS at least 30 days, where possible, prior to any release, distribution or planned publication. No public announcements concerning this Project will be made without providing advance notification to DRDC CSS. Project Managers and Directors should ensure that communications are executed through a coordinated approach that favours the development of joint products and activities. DRDC CSS must receive a copy of all reports generated under the Project.
Publication/Security/Controlled Goods/Distribution
The highest level of security to be applied to information generated or exchanged by or in this Project will be Unclassified; a Security Requirements Check List (SRCL) will not be required. The information and/or material(s) from this Project will be subject to the following Controlled Goods (CG) category: NonCG - DMC A. The distribution of information resulting from this Project is Unlimited.
Project/Charter Amendments
Any revision to or extension of this Project will be made through a formal amendment to this Project Charter, as concurred in writing by the participants.
Project Termination
DRDC CSS, in consultation with the Lead Government Department, will make recommendations regarding the termination of a Project, whose decision will be final. Some conditions that may lead to termination could include:
Charter has not been signed by project participants within three (3) months of project award.
Deliverables / Milestones not met (non-performance).
Forecast inability to deliver (for example, key personnel have left the department or Project).
Failure of a participant to meet contractual obligations or PSTP MOU reporting requirements.
Change in CSSP strategic priorities or science and technology requirements.
Lead Government Department no longer leading the research study.
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AGENDA ITEM #e)
UNCLASSIFIED
Project #: CSSP-2016-CP-2285
SIGNATURES This Project Charter will enter into effect on the date of the last signature, and will remain in effect until the completion of the project as outlined in Section 12.1, Schedule.
Kelly Pender, CAO Corporation of the County of Frontenac
Date
Mark Williamson, Director General, DRDC CSS
Date
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AGENDA ITEM #f)
By-Law No. 2017-0006 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on January 18, 2017
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 18, 2017 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 18, 2017 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 18, 2017 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
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AGENDA ITEM #f)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of January 2017. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of January
The Corporation of the County Of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2017-0005 – To Confirm all Actions and Proceedings of County Council January 18, 2017
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