Body: Council Type: Agenda Meeting: Regular Date: May 18, 2016 Collection: Council Agendas Municipality: Frontenac County
[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2016/Regular Council - 18 May 2016 - Agenda.pdf)
Document Text
County Council Meeting Wednesday, May 18, 2016 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, County Administrative Building, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am
AGENDA Page 1.
Call to Order
Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
-
Adoption of Closed Minutes of Meetings held April 20, 2016
-
Labour relations or employee negotiations - as it relates to the ratification of the contract with OPSEU Local 462
-
A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the negotiations of acquisition of lands along the K&P Trail between Tichborne and Sharbot Lake
Resolved That Council rise from Committee of the Whole closed session with/without reporting 3.
Approval of Addendum a) Resolved That the addendum for the May 18, 2016 meeting of the Council of the County of Frontenac be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Regular Meeting of Council Dated April 20, 2016
10 - 24
Resolved That the minutes of the regular Council meeting held April 20, 2016 be adopted. 6.
Deputations and/or Presentations
Page 1 of 123
Page a)
Frontenac Paramedics Joe Ferguson and Dale Hodgins will be recognized for being honoured by Dr. Eric Hoskins, Minister of Health and Long Term Care with the Ontario Award for Paramedic Bravery, the first Frontenac Paramedic Services paramedics to receive this award.
b)
Gale Chevalier, Deputy Chief of Performance Standards will be recognized for receiving the Ontario Municipal Management Institute’s Certified Municipal Management Level III with the EMS Executive enhancement designation
Proclamations
Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
Briefings Dr. Kathie Kilpatrick will provide County Council with a briefing about the Medical a)
Director and Attending Physician positions, and the changing nature of long term care and the Gentle Care at Fairmount Home.
25 - 37
38 - 51
b)
Mr. Marco Smits, Communications Officer will provide County Council with a briefing on the County’s Social Media.
c)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
d)
Mr. Kevin Farrell, GIS Specialist, Lean 6 Sigma Yellow Belt will do a presentation on the Lean “Planning” Project.
Unfinished Business
Recommend Reports from the Chief Administrative Officer Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic a) Development, will brief the Committee of the Whole with respect to Report 2016-057, Establishment of a County of Frontenac Planning Committee b)
2016-057 Planning and Economic Development Establishment of a County of Frontenac Planning Advisory Committee (Report #2) [To be distributed under separate cover] Recommendation Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishments of a County of Frontenac Planning Advisory Committee Reports (2016-048 and 2016057);
Page 2 of 123
Page
And Further That Council adopt the Planning Advisory Committee (PAC) Terms of Reference appended to Report 2016-048 with a committee composition composed of the four member Municipal Mayors (or their second member of County Council – at their discretion), plus three public members appointed by Council; And Further That a review of the effectiveness of the Committee be completed in the spring of 2018; And Further That County of Frontenac Procedural By-law 2013-0020, Schedule B, Advisory Committees of Council be amended to add Schedule B-4 Planning Advisory Committee; And Further That the Manager of Legislative Services/Clerk be directed to advertise for public members to sit on the Committee PAC and the four Mayors evaluate the applications and make a recommendation to County Council for their consideration as per the Procedural By-law; And Further That the Chief Administrative Office and/or the Director of Planning and Economic Development meet with the Council of each member municipality to review the purpose of the Committee and answer any questions.
52 - 62
c)
Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, will brief the Committee of the Whole with respect to Report 2016-058, Strategic Priorities - Status Report
d)
2016-058 Office of the Chief Administrative Officer Strategic Priorities - Status Report Recommendation Resolved That the Council of the County of Frontenac accept the Chief Administrative Officer Report – Strategic Priorities – Status Report; And Further That Council endorse Option Number ___________ and direct staff to implement the strategic priorities as outlined, [including; 1.
_____________ ] And Further That for planning purposes, Council approve a strategic plan review process that is commenced in year ______ of a Council term.
Page 3 of 123
Page 63 - 76
e)
2016-059 Planning & Economic Development Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 Recommendation Resolved That the Council of the County of Frontenac receive the Planning & Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2017, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013.
77 - 83
f)
2016-066 Planning and Economic Development K&P Trail Land Lease - Suncor Recommendation Whereas in the fall of 2013, County Council approved the Frontenac Trail K&P Trail Implementation Plan – Tichborne to Sharbot Lake; and Whereas the negotiation process is necessary with current landowners of the abandoned rail bed between Tichborne and Sharbot Lake; Now Therefore Be It Resolved That staff be directed to negotiate a lease with Suncor Energy Products Partnership., using the terms described in this report, for properties with legal descriptions as follows: a) CON 1 PT LOT 25 RP 13R1088; PART1; b) CON 1 PT LOT 25; c) CON 1 PT LOT 25; and d) CON 1 PT LOT 25 RP 13R16228; PART 1; And Further That it is understood that legal counsel will review the lease and that a provision be included in the lease that any need or requirements that may come about with regard to remediation of the properties will be the responsibility of Suncor; And Further That staff be authorized to sign a lease with Suncor Energy for said properties.
84 - 88
Information Reports from the Chief Administrative Officer a) 2016-060 Corporate Services
Page 4 of 123
Page 2016 1st Quarter Financial Summary 89 - 99
b)
2016-061 Corporate Services Reserve and Reserve Funds
100 - 115
c)
2016-062 Fairmount Home Quarterly Update Activity Report
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Deputy Warden Vandewal b)
KFL&A Public Health Board Update - Councillor Doyle
c)
RULAC, LSR and Other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
f)
Housing and Homelessness Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
Reports from Advisory Committees of County Council
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
Motions, Notice of Which has Been Given
Page 5 of 123
Page 19.
Giving Notice of Motion
Communications That Council consent to the following communications of interest to Council listed below be received and filed: A Motion From the Township of Georgian Bay regarding a No Wake a) Restriction in Ontario’s Navigable Waters [Distributed to Council on April 22, 2016] b)
From the Rural Ontario Institute - Focus on Ont. 2015 Fact Sheet Series [Distributed to Council on April 22, 2016]
c)
From the Ministry of Health and Long-Term Care Informing Council of an extension of funding for the Community Paramedicine Project [Distributed to Council on April 22, 2016]
d)
Mayor of Casselman’s Letter to Honourable Kathleen Wynne regarding a Proposal to Increase Revenues and Prosperity [Distributed to Council on April 22, 2016]
e)
Children and Youth Services Planning Committee Planning for Action 2016-Invitation Flyer [Distributed to Council on April 29, 2016]
f)
From the Ontario Association of Paramedic Chiefs Advising of Gale Chevaliers Achievement of Certified Municipal Manager [Distributed to Council on April 29, 2016]
g)
South Frontenac Large Renewable Procurement Initiatives [Distributed to Council on April 29, 2016]
h)
South Frontenac No Wake Resolution [Distributed to Council on April 29, 2016]
i)
Trent Lakes Council Resolution in Support of Bill 158 [Distributed to Council on April 29, 2016]
j)
Kingston Frontenac Housing Corporation Public Agenda Package April 25 2016 [Distributed to Council on April 29, 2016]
k)
From the City of Welland regarding their motion in support of the Development of Provincial Legislation [Distributed to Council on April 29, 2016]
l)
From the Fort Town of Prescott regarding Bill 158 Resolution [Distributed to Council on April 29, 2016]
m)
From Rural Mayors’ Forum of Eastern Ontatio regarding letter to Deputy Minister Torigian on OPP Billing [Distributed to Council on April 29, 2016]
n)
From the Township of Clearview regarding their Resolution in support of
Page 6 of 123
Page Bill 158 [Distributed to Council on April 29, 2016] o)
From the Township of South Stormont regarding their resolution in support of Bill 158 Human Trafficking [Distributed to Council on April 29, 2016]
p)
From the Township of South Stormont regarding their resolution in support of Natural Gas in Eastern Ontario [Distributed to Council on April 29, 2016]
q)
From the University Hospitals Kingston Foundation an Invitation to Healthy Aging in Kingston [Distributed to Council on April 29, 2016]
r)
Kingston Frontenac Lennox & Addington Board of Health Minutes from March 23 2016 [Distributed to Council on April 29, 2016]
s)
From the Township of Champlain regarding their Resolution request to Province to Review the Green Energy Act [Distributed to Council on May 6, 2016]
t)
From the Township of Edwardsburgh-Cardinal resolution of support of Bill 158 [Distributed to Council on May 6, 2016]
u)
From the Town of Essex regarding their resolution to Widen Highway 3 [Distributed to Council on May 6, 2016]
v)
Call for Nominations for 2016-2018 AMO Board of Directors [Distributed to Council on May 6, 2016]
w)
A Resolution from the Township of Gillies in Support of Bill 158 [Distributed to Council on May 6, 2016]
x)
Planning Accessible Events Publication From the Ministry of Economic Development Employment and Infrastructure [Distributed to Council on May 6, 2016]
y)
From AMO Challenging all Municipal Governments to Donate to the Fort McMurray Distaster Fund [Distributed to Council on May 6, 2016]
z)
A Resolution From the City of Timmins regarding Regulating Gas Prices in Ontario [Distributed to Council on May 13, 2016]
aa) A Support Resolution From the Town of Tillsonburg Regarding Bill 180 [Distributed to Council on May 13, 2016] ab) From the Township of Perry Regarding their No Wake Resolution [Distributed to Council on May 13, 2016] ac)
To The Honourable Dr. Jane Philpotts and The Honourable Dr. Eric
Page 7 of 123
Page Hoskins Regarding Lyme Disease [Distributed to Council on May 13, 2016] ad) A Resolution from the Municipality of Calvin in Support of Bill 158 [Distributed to Council on May 13, 2016] ae) A Letter to all Municipalities from the Town of Aurora Regarding their Council Resolution in Support of Bill 158 [Distributed to Council on May 13, 2016] af)
A Resolution from the Township of Augusta in Support of Bill 158 [Distributed to Council on May 13, 2016]
ag) A Notice of Public Open House from the City of Kingston Regarding their Official Plan Update [Distributed to Council on May 13, 2016] ah) A package from Enbridge and the National Energy Board regarding Pipeline Safety [Distributed to Council on May 13, 2016] ai)
From the Township of Frontenac Islands regarding Council Resolution concerning clarification of Procedures Howe Island County Ferry and Howe Island Volunteer Fire Department [Distributed to Members of County May 16, 2016]
aj)
2015 Kingston, Frontenac Public Library Annual Report
[Distributed to Members of County Council May 16, 2016] 21.
Other Business
Public Question Period
By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)
Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws
116 - 120
a)
By-Law To Amend By-Law 2013-0020 as it Relates to the Establishment of a Planning Advisory Committee (Proposed By-Law No. 2016-0017)
Page 8 of 123
Page 121
b)
To authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462
(Proposed By-Law No. 2016-0018) 122 - 123
c)
Confirmation of Actions and Proceedings (Proposed By-Law No. 2016-0019)
Adjournment
Page 9 of 123
AGENDA ITEM #a)
Minutes of the Regular Meeting of Council April 20, 2016 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 20, 2016 and was called to order at 9:00 am. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:13 am. Present:
Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
Also Present:
County: Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marian VanBruinessen, Director of Corporate Services/Treasurer Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Anne Marie Young, Manager of Economic Development Reid Shepherd, Community Planner Gale Chevalier, Deputy Chief of Performance Standards Marco Smits, Communications Officer Media: Jonas Beneta, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC
Closed Session
Motion #: 53-16
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider: a. Adoption of Closed Minutes of Meetings held March 16, 2016 b. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the negotiations of acquisition of lands along the K&P Trail between Tichborne and Sharbot Lake. CARRIED
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 10 of 123
AGENDA ITEM #a)
Motion #: 54-16
Moved By: Seconded By:
Councillor Inglis Councillor McDougall
Resolved That Council rise from Committee of the Whole closed session without reporting. CARRIED 2.
Public Meeting a)
2016-047 Application for Official Plan Amendment File Number: 10OP-001/2016 Applicant: County of Frontenac
The following was a combined public meeting and comprehensive report recommending approval to County Council regarding an application for an Official Plan amendment. The purpose of the proposed Official Plan Amendment is to correct technical errors and numbering of certain sections of the Plan as a consequence of the modifications made by the Ministry of Municipal Affairs and Housing. A public meeting was being held concurrently with the presentation of the comprehensive report and recommendation to County Council given the technical nature of the proposed amendments to the Official Plan. Warden Smith called the public meeting regarding the application for Official Plan Amendment to order at 9:30 a.m. Pursuant to the requirements of the Planning Act, a notice of the statutory Public Meeting was provided by advertisement in The Kingston Heritage, The Frontenac Gazette, The Frontenac News and The Kingston Whig Standard 20 days in advance of the Public Meeting. A courtesy notice was also placed on the County of Frontenac Website, Facebook page, and Twitter as well as in the County of Frontenac eNewsletter. Mr. Reid Shepherd, Community Planner spoke to the details of the application. Warden Smith opened the floor for members of the public to provide comments. No members of the public provided comments on the application. The public meeting regarding the application for Official Plan Amendment No. 1 concluded at 9:37 a.m. 2.
Approval of Addendum
Motion #: 55-16
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
Resolved That the addendum be approved. CARRIED
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 2 of 15
Page 11 of 123
AGENDA ITEM #a)
Disclosure of Pecuniary Interest and General Nature Thereof
There were none declared. 4.
Adoption of Minutes a)
Minutes of the Regular County Council Meeting Held on March 16, 2016
Motion #: 56-16
Moved By: Seconded By:
Councillor Higgins Councillor Doyle
Resolved That the minutes of the regular Council meeting held March 16, 2016 be adopted. CARRIED 5.
Deputations and/or Presentations
Clause b) Item 5 (Briefings) was considered as the first item under Deputations and/or Presentations (Please refer to page 5) 6.
Proclamations b)
Emergency Preparedness Week May 1 to May 7, 2016 Motion #: 57-16 Moved By: Councillor Nossal Seconded By: Deputy Warden Vandewal WHEREAS the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; AND WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; AND WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaim the week of May 1st to 7th, 2016, to be EMERGENCY PREPAREDNESS WEEK throughout the County with the theme of “Emergency preparedness starts with you, Prepare Your Selfie!”, and encourage all citizens to participate in educational activities on emergency preparedness. CARRIED
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 3 of 15
Page 12 of 123
AGENDA ITEM #a)
a)
Paramedic Services Week PARAMEDICS; Enhancing Care – Changing Lives May 22nd to May 28th, 2016 Motion #: 58-16 Moved By: Councillor Nossal Seconded By: Councillor Dewey Whereas each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance from the public; And Whereas the paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; And Whereas access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; And Whereas the members of paramedic services teams, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; And Whereas the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; And Whereas the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston; Now Therefore Be It Resolved That the week of May 22 to May 28, 2016 be proclaimed Paramedic Services Week in the County of Frontenac with the theme of “PARAMEDICS; Enhancing Care – Changing Lives”. CARRIED a)
Seniors’ Month - June 1 to June 30, 2016 [See Communications k)] Motion #: 59-16 Moved By: Councillor McDougall Seconded By: Councillor Doyle Whereas Seniors’ Month is an annual province-wide celebration; and, Whereas seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; and, Whereas seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; and, Whereas their contributions past and present warrant appreciation and recognition and their stories deserve to be told; and, Whereas the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; and,
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 4 of 15
Page 13 of 123
AGENDA ITEM #a)
Whereas the knowledge and experience seniors pass on to us continues to benefit all: Therefore Be It Resolved That the Council of the County of Frontenac does hereby proclaim June 1 to June 30, 2016 as Seniors’ Month in Frontenac County and encourages all citizens to recognize and celebrate the accomplishments of our seniors. CARRIED 7.
Move into Committee of the Whole
Motion #: 60-16
Moved By: Seconded By:
Councillor Inglis Councillor Dewey
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. CARRIED 8.
Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Item b) was considered as the first item of business under Deputations and/or Presentations 5 a) b)
Mr. Howard Allan, Allan Chartered Accountant, provided County Council with a briefing regarding the 2015 County Audit. [See Recommend Report a)] Unfinished Business [[[[[[[[[[[\\\\\\
Recommend Reports from the Chief Administrative Officer a)
2016-043 Financial Services 2015 County of Frontenac Audited Financial Statements Motion #: 61-16 Moved By: Councillor Higgins Seconded By: Warden Smith Resolved That the Council of the County of Frontenac receive this Corporate Services 2015 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2015 Audited Financial Statements of the Corporation of the County of Frontenac. CARRIED
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 5 of 15
Page 14 of 123
AGENDA ITEM #a)
b)
2016-044 Financial Services 2016 Property Tax Capping Motion #: 62-16 Moved By: Councillor Inglis Seconded By: Councillor McDougall Whereas the County of Frontenac adopted tax ratios of 1.0 for the Multi-residential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; And Whereas under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; And Whereas County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; And Whereas Bill 144, the Budget Measures Act, 2015 provided enhancements for increased municipal flexibility to moderate the impact of tax capping; Now Therefore Be It Resolved That the Council of the County of Frontenac accepts this Corporate Services – 2016 Property Tax Capping report; And Further That the Council of the County of Frontenac adopt a bylaw setting the 2016 capping adjustment at 10% of the previous year’s annualized tax or 10% of CVA tax, whichever is greater and a threshold of $500 for increasing and decreasing properties for properties in the Commercial, Classes to which Part IX of the Act applies; And Further That properties that were at CVA tax in 2015 are excluded from the capping and claw-back calculation in 2016; And Further That properties that would move from being capped in 2015 to being clawed back in 2016 or from being clawed back in 2015 to being capped in 2016 as a result of the changes to the CVA tax caused by the 2016 reassessment be excluded; And Further That the County immediately exit the Capping Program for the Multiresidential and Industrial Classes and implement a 4 year phase out of the Capping Program for the Commercial Class. And Finally That for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a)
the amount of the taxes determined for the property for 2016 under subsection 331(2), and
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 6 of 15
Page 15 of 123
AGENDA ITEM #a)
b)
the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. CARRIED c)
2016-045 Emergency and Transportation Services Power Assisted Ambulance Stretcher Request for Proposal – Award of Contract Motion #: 63-16 Moved By: Councillor Dewey Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Power Assisted Ambulance Stretcher Request for Proposals – Award of Contract report for information; And Further That the Council of the County of Frontenac authorize the CAO and Treasurer to award the contract to Rowland Emergency and Specialty Vehicles to supply the Stryker Power-Pro XT Powered Ambulance Cot and the Automated Stryker PowerLoading System as per the proposal received on January 26th, 2016. CARRIED d)
2016-046 Emergency and Transportation Services 2015 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long Term Care (MOHLTC) Motion #: 64-16 Moved By: Warden Smith Seconded By: Councillor Doyle RESOLVED THAT the Council of the County of Frontenac receive this Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, AND FURTHER THAT the 2015 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Services Branch, Ministry of Health and Long Term Care as required by legislation. CARRIED e)
2016-047 Planning and Economic Development Public Meeting and Comprehensive Report – Proposed Official Plan Amendment No.1 – File No. 10OP-001/2016 [See Agenda Item: C a) for attachments] Motion #: 65-16 Moved By: Councillor Higgins Seconded By: Councillor Inglis Resolved That the County of Frontenac Official Plan be amended, Amendment No. 1, as per Exhibit A (Draft By-Law and Schedule ‘A’ to amend the Official Plan); Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 7 of 15
Page 16 of 123
AGENDA ITEM #a)
And Further That the Clerk be directed to bring forward later in the meeting the amending by-law for consideration by Council. CARRIED f)
2016-048 Planning and Economic Development Establishment of a County of Frontenac Planning Advisory Committee Motion #: 66-16 Moved By: Councillor McDougall Seconded By: Councillor Dewey Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal including the composition of the Planning Committee at an upcoming Committee of the Whole meeting scheduled for May 20th, 2016. CARRIED AS AMENDED (See motion to amend below which was CARRIED) Motion to Amend Motion #: 67-16
Moved By: Seconded By:
Councillor Higgins Councillor Inglis
Be it Resolved That the second paragraph be amended to insert the words “including the composition of the Planning Committee” after “proposal” CARRIED g)
2016-049 Planning and Economic Development Regional Community Improvement Plans Motion #: 68-16 Moved By: Councillor Doyle Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Regional Community Improvement Plans report for information; And Further That County Council request that the Minister of Municipal Affairs and Housing amend Ontario Regulation 221/07 to include the County of Frontenac as an upper-tier municipality that can use the planning tools under Section 28 of the Planning Act. CARRIED
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 8 of 15
Page 17 of 123
AGENDA ITEM #a)
h)
2016-054 Planning and Economic Development Amendment to the Township of Central Frontenac Official Plan to Redesignate Lands on Hungry Lake – Central Frontenac OP-1-15 Motion #: 69-16 Moved By: Warden Smith Seconded By: Councillor Higgins Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Amendment to the Township of Central Frontenac Official Plan to Re-designate Lands on Hungry Lake – Central Frontenac OP-1-15 Report. And Further That the Council of the County of Frontenac approve Central Frontenac Official Plan Amendment OP-1-15 to the Township of Central Frontenac Official Plan as contained in Appendix A. CARRIED 11.
Information Reports from the Chief Administrative Officer a)
b)
2016-050 Corporate Services Service Delivery and Organizational Review (SDOR) – Review of Recommendations 2016-051 Emergency and Transportation Services 2015 Year in Review Reports from Council Liaison Appointees
a)
Emergency and Transportation Services - Councillor Nossal
Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Inglis
Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) Department liaison activities since the last Council meeting. c)
Corporate Services - Councillor Dewey
Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor McDougall
Councillor McDougall provided an overview of the Planning and Economic Development Department liaison activities since the last Council meeting. Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 9 of 15
Page 18 of 123
AGENDA ITEM #a)
Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Deputy Warden Vandewal
Deputy Warden Vandewal noted the annual report of Library uses in the County, and announced that the Parham Library is set to open in May of this year. b)
KFL&A Public Health Board Update - Councillor Doyle
Counicllor Doyle noted the Board is halfway through its Strategic Plan, and will be working closer with the LHIN on the Patient First Program. He also noted the Medical Officer of Health’s bi-annual performance appraisal was done uses a survey format of approximately 22 questions in order to receive feedback. c)
RULAC, LSR and Other Updates
No report d)
Algonquin Land Claim Update - Councillor Inglis
Councillor Inglis had no report at this time, but is questioning the relevance of this committee given the conditions of the agreement. e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
Councillor Nossal reported that the April 4th meeting concentrated on procedural issues when practitioners work with youth on rehabilitation programs that keep youth out of the justice system. If anyone knows of an organization that might be interested in joining this committee it would be welcomed. f)
Housing and Homelessness Committee Update - Councillor McDougall
No report g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
No report h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
The next meeting is scheduled for April 22, 2016
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 10 of 15
Page 19 of 123
AGENDA ITEM #a)
Reports from Advisory Committees of County Council a)
Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Committee of the Whole Report to be separated from that motion and considered separately, whereupon the Committee of the Whole Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 70-16
Moved By: Seconded By:
Councillor Inglis Councillor McDougall
THAT the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee 1.
Permitted Uses of the K&P Trail That snowmobiling be a permitted use on the 6 km portion of the County owned K&P Trail from Orser Road north to the junction at the Cataraqui Trail, east of Harrowsmith.
Maintenance of the K&P Trail That staff be directed to investigate options for contracting the maintenance of the K&P Trail.
Kingston Frontenac Food Hub That two CDAC members to be a part of the group to invest the feasibility of a Food Hub for the Kingston Frontenac area. CARRIED AS AMENDED (See motion to amend below which was CARRIED)
Motion to Amend Motion #: 71-16
Moved By: Seconded By:
Councillor Higgins Councillor McDougall
Be It Resolved That a motion be amended to add item (3); Kingston Frontenac Food Hub That two CDAC members to be a part of the group to investigate the feasibility of a Food Hub for the Kingston Frontenac area. CARRIED
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 11 of 15
Page 20 of 123
AGENDA ITEM #a)
Return to Council
Motion #: 72-16
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That Council revert from Committee of the Whole Council, to Council. CARRIED 16.
Adoption of the Report of the Committee of the Whole Council
Motion #: 73-16
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Higgins
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. CARRIED 17.
Motions, Notice of Which has Been Given [[[[[[[[[[[\\\\\\
Giving Notice of Motion [[[[[[[[[[[\\\\\\
Communications
That Council consent to the following communications of interest to Council listed below be received and filed: a) b)
c)
d)
e) f)
Eastern Ontario Regional Network - EORN 2.0 Information Sheet [Distributed to Council on March 18, 2016] From the Ontario Association of Fire Chiefs Inviting Council to the OAFC 2016 Municipal Officials Seminar [Distributed to Council on March 18, 2016] From the Town of Richmond Hill With Regards to Their Resolution on the Ontario Municipal Board Reform [Distributed to Council on March 18, 2016] From the Chamber of Marine Commerce. The 11th Edition of Marine Delivers Magazine [Distributed to Council on March 24, 2016] KFL&A Board of Health Minutes of Meeting held January 26 2016) [Distributed to Council on March 24, 2016] From AECOM regarding Notice of Completion- Harrowsmith Environmental Assessment [Distributed to Council on April 1, 2016]
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 12 of 15
Page 21 of 123
AGENDA ITEM #a)
g)
h)
i)
j) k)
l)
m)
n) o)
p)
q)
r)
s)
t) u) v)
w)
From Ken Hall, Senior Advisor, Enbridge Pipelines, providing Enbridge Line 9 Update [Distributed to Council on April 1, 2016] From Mr. Paul Isaacs providing his comments on Funding for Denbigh Ambulance Base [Distributed to Council on April 1, 2016] From Royal Canadian Legion inviting County to support its Military Service Recognition Book 2 [Distributed to Council on April 1, 2016] From the City of Kingston advising of an Open House for its Official Plan [Distributed to Council on April 1, 2016] From the Minister Responsible for Seniors Affairs advising of Seniors Month in Ontario [Distributed to Council on April 1, 2016] From the Regional Municipality of Peel advising of resolution regarding Ambulance Communications and Dispatch Services Advocacy [Distributed to Council on April 1, 2016] Kingston Frontenac Public Library 2016-02 March 1, 2016 Board Meeting Minutes [Distributed to Council on April 1, 2016] Revised Unconfirmed March 16 Regular Council Meeting Minutes [Distributed to Council on April 1, 2016] February 29 2016 Kingston & Frontenac Housing Corporation Meeting Minutes [Distributed to Council on April 8, 2016] From the Ministry of Municipal Affairs and Housing advising of the County’s Planning Approval Authority Status [Distributed to Council on April 8, 2016] From the United Way regarding invitation to Youth Homelessness Awareness Day [Distributed to Council on April 8, 2016] Kingston & Frontenac Housing Corporation Audit Finding Report - Year Ended Dec. 31 2015 [Distributed to Council on April 8, 2016] Press Release from RMFEO regarding its meeting on OPP Billing and Ontario Community Infrastructure Funding [Distributed to Council on April 8, 2016] From Laurie Scott MPP Requesting a Resolution of Support for Bill 158 [Distributed to Council on April 15, 2016] From the Minister Responsible for Seniors Affairs Requesting a Proclamation of June to be Seniors Month [Distributed to Council on April 15, 2016] From the Township of Central Frontenac Proclaiming the Week of March 22 to be Accessibility Awareness Week [Distributed to Council on April 15, 2016] From the United Way thanking Council for The Proclamation of Success By 6 Week [Distributed to Council on April 15, 2016]
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 13 of 15
Page 22 of 123
AGENDA ITEM #a)
x)
y)
z)
MCSCS Notification - Extension of closing date for written submissions on the Strategy for a Safer Ontario [Distributed to Council on April 15, 2016] From the Township of North Stormont Supporting the Application of Union Gas to the OEB to Expand Natural Gas to Rural Ontario [Distributed to Council on April 15, 2016] From Nicholas and Christine Adams expressing objections on the Collins Lake Estate Plan of Subdivision [Distributed to Council on April 15, 2016] Other Business [[[[[[[[[[[\\\\\\
Public Question Period [[[[[[[[[[[\\\\\\
By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 74-16
Moved By: Seconded By:
Councillor Inglis Councillor McDougall
Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. CARRIED b)
Third Reading
Motion #: 75-16
Moved By: Councillor McDougall Seconded By: Councillor Inglis Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. CARRIED By-Laws a)
b) c)
To amend The Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) [Proposed By-Law No. 2016-0014] Property Tax Capping [Proposed By-Law No. 2016-0015] Confirmation of Actions and Proceedings [Proposed By-Law No. 2016-0016]
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Page 14 of 15
Page 23 of 123
AGENDA ITEM #a)
Adjournment
Motion #: 76-16
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
That the meeting hereby adjourn at 11:20 a.m. CARRIED
Frances Smith, Warden
Regular Meeting of Council Minutes April 20, 2016
Minutes of Regular Meeting of Council Dated April 20, 2016
Jannette Amini, Clerk
Page 15 of 15
Page 24 of 123
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Administrative Report
Report 2016-05
AGENDA ITEM #c)
Subject to Change Page 25 of 123
May 18, 2016
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meeting Schedule April 21 - AMCTO Zone 6 Meeting, Casselman April 22 - EOWC Meeting, Morrisburg April 27 - MP Mark Gerretsen & Warden Smith May 4 - Council Liaison Meetings May 6 - Frontenac CAO’s Meeting, County of Frontenac May 5, 9, 11 - Council Liaison Meetings May 9 - Frontenac Island Council Meeting (Warden) May 12 - Community Development Advisory Committee May 18 - County Council Advise Do Report
AGENDA ITEM #c)
Page 26 of 123
• • • • • • • • •
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Activity • • • •
Just Culture Training – April 28, Kingston Consent & Capacity Board Hearing – April 29 LDSB Emergency Preparedness Week Twitter – May 3 OMAA Workshop, Nottawasaga – May 11-13
Do Report
AGENDA ITEM #c)
Page 27 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
EOWC Update Advancement of 2016 Priorities Leadership Council Consultations on Police Services Act Inter-Municipal Agreements with City of Ottawa Meeting on Parliament Hill with Federal MP’s – May 30 Eastern Ontario Growth Plan Provincial Infracture Funding Criteria Canadian Nuclear Laborations Update Algonquins of Ontario Decision on Regional Ombudsman EORN Update
Advise Do Report
AGENDA ITEM #c)
Page 28 of 123
• • • • • • • • • • •
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Bills and Lawmaking (AMCTO update) • Bill 181, the Municipal Elections Modernization Act, passed second reading and was referred to the Standing Committee on Finance and Economic Affairs. • Bill 163, the Supporting Ontario’s First Responders Act passed third reading and received royal assent. • Bill 151, the Waste-Free Ontario Act, passed its second reading and was referred to the Standing Committee on Social Policy.
Do Report
AGENDA ITEM #c)
Page 29 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates • Federal Infrastructure Funding Details Released: The federal government has released more details about infrastructure funding previously announced in its budget. • City of Toronto Releases Uber Regulations: The City of Toronto has released details of its new approach to regulating ride-sharing companies, such as Uber. • MPAC 2016 Assessment Update: MPAC has provided an update on its 2016 assessment. The update outlines several changes that MPAC says will improve how municipalities and property owners plan for and manage their new 2016 assessment.
Do Report
AGENDA ITEM #c)
Page 30 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates • New Developments for the Sharing Economy: A number of new developments last week changed the landscape for Uber, and other companies that make up the “sharing economy.” • Federal Government Commits to Update Rail Crossings: The federal government has pledged $10.9 million to update and fix more than 400 railway crossings across Canada. • Government Launches New Consultations Directory: The province has launched a new online directory for public consultations.
Do Report
AGENDA ITEM #c)
Page 31 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates • Province Announces Cycling Infrastructure Grant Recipients: The government has announced the 37 municipalities who received grants under the Ontario Municipal Cycling Infrastructure Program. • Government Releases LTAHS Technical Document: The Ministry of Municipal Affairs and Housing has released a technical document as part of its Long-Term Affordable Housing Strategy Update. •
Changes to Wine and Cider and Sales at Farmers’ Markets: The government recently passed Ontario Regulation 720 (under the Liquor Licence Act), which carries implications for the sale of wine and cider at farmers’ markets
Do Report
AGENDA ITEM #c)
Page 32 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates • Province to Ban Corporate and Union Donations for Provincial Elections: Premier Kathleen Wynne has indicated that the government is going to introduce reforms that will gradually phase-out corporate and union donations in provincial politics. • Applications Open for Two Community Safety Grants: The government is now accepting applications for Safer and Vital Communities Grants as well as the Proceeds of Crime – Front Line Policing Grants. • Ontario Proposing Changes to Allow Ride-sharing Insurance: The government of Ontario is proposing reforms to the insurance system that would allow ride-sharing companies, such as Uber and Lyft, to qualify for the same fleet insurance that is available to taxi and limousine companies.
Do Report
AGENDA ITEM #c)
Page 33 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMO Update Ontario’s Culture Strategy The Province consulted the public on the value of culture in their lives and communities. The Province is now inviting participation in the next stage of consultation by providing feedback on the key parts of the draft Culture Strategy https://www.ontario.ca/page/ontarios-culture-strategy
Do Report
AGENDA ITEM #c)
Page 34 of 123
Advise
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Twitter Stats- April
AGENDA ITEM #c)
Page 35 of 123
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Media
AGENDA ITEM #c)
Page 36 of 123
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Upcoming Events Paramedic Week May 23 - 27 Frontenac Paramedic Services is hosting a stop on the Heroes are Human Resiliency Tour. Memorial Hall, Kingston City Hall on May 20th, 2 p.m. to 4 p.m.
AGENDA ITEM #c)
Page 37 of 123
Fairmount Home hosting Garage Sale, June 3 in Kingston Frontenac Rotary Auditorium between noon and 3 p.m.
AGENDA ITEM #b)
Report 2016-057 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Joe Gallivan, Director of Planning and Economic Development Kelly Pender, Chief Administrative Officer
Date of meeting:
May 18, 2016
Re:
Establishment of a County of Frontenac Planning Advisory Committee (Report #2)
Recommendation Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishments of a County of Frontenac Planning Advisory Committee Reports (2016-048 and 2016-057); And Further That Council adopt the Planning Advisory Committee (PAC) Terms of Reference appended to Report 2016-048 with a committee composition composed of the four member Municipal Mayors (or their second member of County Council – at their discretion), plus three public members appointed by Council; And Further That a review of the effectiveness of the Committee be completed in the spring of 2018; And Further That County of Frontenac Procedural By-law 2013-0020, Schedule B, Advisory Committees of Council be amended to add Schedule B-4 Planning Advisory Committee; And Further That the Manager of Legislative Services/Clerk be directed to advertise for public members to sit on the Committee PAC and the four Mayors evaluate the applications and make a recommendation to County Council for their consideration as per the Procedural By-law; And Further That the Chief Administrative Office and/or the Director of Planning and Economic Development meet with the Council of each member municipality to review the purpose of the Committee and answer any questions.
2016-057 Planning and Economic Development Establishment of …
Page 38 of 123
AGENDA ITEM #b)
Background At the April 20, 2016 Council meeting, staff report #2016-048 was reviewed by Council and the following motion was passed: Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal including the composition of the Planning Committee at an upcoming Committee of the Whole meeting scheduled for May 20th, 2016. CARRIED AS AMENDED A copy of Report #2016-048 and the draft terms of reference have been included in the agenda package for your reference. Comment With the upcoming changes to the Planning Act included in Bill 73, the Province will require all upper tier municipalities and separated cities to establish a Planning Advisory Committee (PAC) that will, in the case of the County, support and provide advice to County Council on regional planning matters. Failure to act upon this requirement may open up planning applications to appeal to the Ontario Municipal Board on procedural grounds. While the duties and responsibilities of the PAC are not detailed in the Planning Act our advice to Council is that there is an expectation from the Province that the role will be transparent and substantive. The PAC format presented by staff is an attempt to stake out a middle ground between providing minimal responsibilities and oversight to the requirement for a PAC, and what could amount to a unnecessary oversight of municipal planning. It keeps intact local prerogatives regarding the level of involvement any individual municipality may choose within their mandate, while providing Council with clear, transparent and meaningful advice on legislated areas within their jurisdiction. The terms of reference included in the report will provide the committee with a mandate that includes both plan review and policy direction. It is the opinion of staff that this approach is necessary in order to ensure that Council is both informed on any individual planning application where County Council is the approval authority and that their decisions are reflective of the policy direction provided by Council. Similar to the role of a municipal Committee of Adjustment, the PAC should be considered to be Council’s resource on planning matters within their mandate. Unlike the Committee of Adjustment, the PAC will provide recommendations to Council, rather than make final decisions. Report 2016-048 speaks to the appointment of three public members. It would be our recommendation that given the technical nature of the PAC that interviews be conducted with applicants by the four Mayors. Members with backgrounds in planning, environment, governance or another related area should be given preference. The Establishment of a County of Frontenac Planning Advisory Committee Report #2 May 18, 2016
2016-057 Planning and Economic Development Establishment of …
Page 2 of 5
Page 39 of 123
AGENDA ITEM #b)
recommendation from the Mayors would be voted on in the usual manner by Council following the process in the Procedural By-law. From the perspective of “good planning” it is important to build both capacity and capability in the PAC so that they function as in house planning experts that are trusted by citizens and council. The PAC needs to be in essence both judge and jury for planning applications – not an advocate for any one position. A fundamental principle of planning is that when examining planning policies and/or applications that you start at the broadest level, moving down to the narrowest point. In simple terms, moving from the Planning Act and policy implications down to a minor variance. By definition, the PAC will be dealing with the broadest planning implications and committee members will be required to make planning decisions based upon a critical analysis of planning legislation, technical data and community input. This balance between legislative and policy frameworks is vitally important to the decision making process and requires a focused approach based a knowledge of local direction, the ability to critically examine technical data and recognition of Provincial interests. The hierarchy and the various roles is summarized below: Legislative Framework Planning Act
• •
Provincial Policy Statements (PPS)
• •
County Official Plan
•
County Policy Direction
•
County Input to Province as Requested Comment/ Compliance for all County/ Member Municipal Plans Input to Province as Requested Comment/ Compliance for all County/ Member Municipal Plans Development and Review
County PAC • Comment and advice to County Council as Required
Approval
•
•
•
• Municipal Official Plan
•
Approval
•
Comment and advice to County Council as Required
•
Comment and advice to County Council as Required Development and Review Advice to County Council Review and advice to County Council
•
Comment to County Council as required
•
Comment to County Council as required
•
Development
Establishment of a County of Frontenac Planning Advisory Committee Report #2 May 18, 2016
2016-057 Planning and Economic Development Establishment of …
Member Municipality • Input to Province as Requested • Comment/ Compliance for all Municipal Plans
•
Input to Province as Requested Comment/ Compliance for all Municipal Plans
Page 3 of 5
Page 40 of 123
AGENDA ITEM #b)
Municipal Policy Direction
Applications Municipal Zoning Bylaws
•
•
Plans of Subdivision • Plans of Condominium Severances/Consents • Minor Variances
Comment as requested
•
County Comment and advice to member municipality if requested. Approval
County PAC • Comment and advice to County Council if requested.
No role unless requested by member municipality
•
•
Comment as requested
Comment and advice to County Council No role unless requested by member municipality
•
Development and approval
Member Municipality • Review and approval.
•
Comment and advice to PAC
•
Approval
The introduction of the PAC does not displace the member municipality’s role and responsibility as it pertains to their planning function as described by the Planning Act. Each municipality will still be able select to their level of participation in processes within their approval authority and/or collect and provide comment on matters before PAC and the County as they see fit. Staff are available to meet with municipal Councils to review the role of the PAC and answer any questions, but will not interfere in the local decision making regarding the level of participation of any individual municipality in determining their local processes. Finally, given that this is a newly mandated role for the County, our recommendation is that the Terms of Reference for the PAC be reviewed in 2 years. At this point the committee will have had experience with the role and there will be other County models to examine for best practice Sustainability Implications As stated in Directions for Our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term. The public is interested, informed, and meaningfully involved in local governance. Financial Implications It is anticipated that the PAC would meet anywhere from 6 to 10 times per year depending upon application levels. Every effort would be made to combine meetings with current County Council schedules to minimize travel. Council will need to reconsider their current County Council Remuneration policy in order to determine whether or not to pay a per diem for attendance. As per By-law 2015-0042, being a bylaw to authorize the payment of remuneration to County of Frontenac Council Members Establishment of a County of Frontenac Planning Advisory Committee Report #2 May 18, 2016
2016-057 Planning and Economic Development Establishment of …
Page 4 of 5
Page 41 of 123
AGENDA ITEM #b)
and Non-Council Appointees to Statutory Boards and Committees, citizen members to statutory boards and committees receive a $75 per diem per meeting. For planning, there are three significant cost implications for Council to consider:
- Policy reports are required for making and defending many planning decisions. For example, the Private Roads Study was required in order to advance local/regional priorities, (i.e., the ability to continue to permit development on private roads). The proposed PAC terms of references contemplates a role that will include providing advice to Council on such matters.
- The cost of appearing before the Ontario Municipal Board (OMB) is a significant expense for any municipality. Ensuring that Council has all the information to make informed and timely decision that reflects the policy framework of the Province, the County and the member municipality is imperative in order to minimize OMB costs and the risk of the award of costs. It is also important to recognize that planning applications in one municipality can and will translate into costs in another municipality. The diligence and advice of the PAC will be important to Council when these situations arise.
- Time and uncertainty are a significant driver of costs in the planning process. The expectation of the Province is that planning decisions are rendered in a manner consistent with the timelines stipulated by the Planning Act. Delays and uncertainty increase the costs for the proponent, municipality and citizens (where they choose to participate). The Committee will provide one point of contact for proponents and citizens, thereby reducing layers and the time required to process applications through to a decision. In a similar manner, the PAC will expedite local decision making on County and local Official Plans, thereby reducing delays and costs. For example, decision making on O.P. amendments and O.P. reviews by member municipalities should be completed in a matter of months and be made by local politicians, rather than many months to years under the previous Provincial approvals process. As well, policy decisions made at the County (rather than the Provincial level) will reduce uncertainty for developers and ultimately lead to more (appropriate) development and less uncertainty for citizens and applicants. The format recommended by staff will provide a framework for reducing costs over the long term while promoting and implementing policies that increase economic development opportunities across the region. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing
Establishment of a County of Frontenac Planning Advisory Committee Report #2 May 18, 2016
2016-057 Planning and Economic Development Establishment of …
Page 5 of 5
Page 42 of 123
AGENDA ITEM #b)
Report 2016-048 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Joe Gallivan, Director of Planning & Economic Development
Date of meeting:
April 20, 2016
Re:
Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee
Recommendation Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal at an upcoming Committee of the Whole meeting scheduled for May 20th, 2016. Background Bill 73, Smart Growth for Our Communities Act, 2015, received Royal Assent on December 3, 2015. The Bill is an Act to amend the Development Charges Act, 1997 and the Planning Act. The Bill has not yet been proclaimed; however staff anticipate this happening sometime during this year. Comment Staff prepared a report for Council on June 17, 2015 on the impacts of Bill 73 for planning across the County which can be found here . Council endorsed the report and sent it to the Ministry of Municipal Affairs and Housing as part of the Ministry’s public consultation on Bill 73. The intention of many of the amendments to the Planning Act is to improve community consultation and in particular provide for earlier and more meaningful involvement for the public in the development approval process. Subsection 8(1) of the Planning Act currently allows municipalities the option to appoint a Planning Advisory Committee. One of the proposed Bill 73 changes is that these Planning Advisory Committees be mandatory, under subsection 8(1) for:
2016-057 Planning and Economic Development Establishment of …
Page 43 of 123
AGENDA ITEM #b)
• •
every upper-tier municipality; and every single-tier municipality that is not in a territorial district (except for the Township of Pelee)
County Council will have the authority to appoint members to the Planning Advisory Committee. Under the Bill 73 changes the Planning Act will require that this Committee must include at least one citizen of the County who is neither a member of a municipal council nor an employee of any of the five municipalities. One suggestion from staff is that the Committee be comprised of the four Mayors of the Townships as well as three citizens, with one of the citizens acting as Chair. The size and composition of the Committee should be considered within the context of the draft Terms of Reference. A copy of the proposed Terms of Reference is attached to this report as Appendix A. The proposed Terms of Reference anticipates that with the County Official Plan now in place and approval of an Economic Development Charter, County Council will be more fully engaged in the regional issues affecting planning and economic development. The Committee would act as a connection between the operations of the Planning & Economic Development Department and the strategic direction of Council. It would serve as a venue to allow for full discussion and understanding of important planning issues prior to the issues going forward to Council. The Committee would also represent Council at public meetings regarding subdivisions, condominiums, and possibly other meetings that deal with County-wide planning issues. Sustainability Implications As stated in Directions for Our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term. The public is interested, informed, and meaningfully involved in local governance. Financial Implications There is no allocation for the support of a Planning Advisory Committee in the 2016 budget. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing
Recommend Report to Council Planning and Economic Development – Establishment of a County of Frontenac Planning Advisory Committee April 20, 2016 Page 2 of 2
2016-057 Planning and Economic Development Establishment of …
Page 44 of 123
AGENDA ITEM #b)
Frontenac County Planning Advisory Committee Terms of Reference The Planning Advisory Committee is responsible for overseeing all regional development, planning, and economic development within the County of Frontenac in accordance with the County’s Official Plan document, Directions for Our Future sustainability plan, and the Frontenac County Economic Development Charter. MEMBERSHIP Membership of the Planning Committee shall consist of XXX Members of Council, as approved by Council. It shall also consist of XXX citizens who are residents of Frontenac County. GENERAL RESPONSIBILITIES The Planning Advisory Committee shall:
- Be responsible directly to Council for those items emanating from the Planning & Economic Development Department.
- Ensure co-ordination and consultation with other County Advisory Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
- Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Advisory Committee mandate.
- Consult with the City of Kingston Rural Affairs Advisory Committee on issues of joint interest and/or impact rural residents and businesses, or relating to items of interest for the agricultural and associated industries, and to issues with respect to rural affordable housing.
- Receive reports from staff on items within the Committee’s mandate.
- Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located.
- Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
- Recommend to Council, the County of Frontenac’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
- Monitor provincial and federal legislation that has an impact on planning matters.
2016-057 Planning and Economic Development Establishment of …
Page 45 of 123
AGENDA ITEM #b)
SPECIFIC RESPONSIBILITIES The Planning Committee shall: Planning
- Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
- Make recommendations to Council with respect to County Official Plan matters.
- Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters.
- Encourage and support the ongoing County sustainability plan, Directions for Our Future.
- When applicable, review and consider reports on the following matters that fall within the mandate of the Committee:
- Subdivision and condominium applications;
- Extensions of draft plan approvals;
- County and Township Official Plan amendments; and
- County and Township Official Plan updates. Housing
- Make recommendations to Council on housing policies contained in the County Official Plan, based on:
- housing requirements and targets for the County of Frontenac;
- federal and provincial housing policies and other related policy initiatives;
- reports outlining the periodic review and evaluation of the housing situation in the Frontenacs; and
- implementation of the City of Kingston/Frontenac County Municipal Housing Strategy and related housing policy initiatives.
- Make recommendations to Council on how to adequately and affordably house Frontenac County residents, and provide options for increasing the supply of affordable housing.
- Make recommendations to Council on issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing. Economic Development
- Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the County’s rural areas and interests, including tourism.
2016-057 Planning and Economic Development Establishment of …
Page 46 of 123
AGENDA ITEM #b)
- Work with the County Community Development Advisory Committee (CDAC) and the Community Futures Development Corporation (CFDC) to support economic growth and stability in the Frontenacs.
- Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote economic development in the rural areas.
- Have responsibility and focus on issues relating to economic development within Frontenac County, and provide guidance to Council and to County staff.
- Receive advice from, and work with economic development stakeholders such as Community Futures Development Corporation, Land ‘O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees.
- Encourage the creation of initiatives to support the implementation of the County Economic Development Charter.
2016-057 Planning and Economic Development Establishment of …
Page 47 of 123
AGENDA ITEM #b)
Appendix A to Report 2016-057 SCHEDULE B-4 – ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:
Planning Advisory Committee
ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac Planning Advisory Committee shall be comprised of xxx (x) members appointed by County Council as follows: xxx (x) member of the public from each of the Four (4) Townships; and four (4) members of County Council, those being the Mayors of each Township. (ii) The members of the County of Frontenac Planning Advisory Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council; (iii) The County of Frontenac Planning Advisory Committee shall adhere to the County’s Procedural By-law No. 2013-0020 and any amendments thereto, specifically Section 26 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Community Development Advisory Committee will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and Countywide considerations are well thought through and incorporate the four pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. MANDATE/TERMS OF REFERENCE: The Planning Advisory Committee is responsible for overseeing all regional development, planning, and economic development within the County of Frontenac in accordance with the County’s Official Plan document, Directions for Our Future sustainability plan, and the Frontenac County Economic Development Charter. The Planning Advisory Committee shall:
2016-057 Planning and Economic Development Establishment of …
Page 48 of 123
AGENDA ITEM #b)
Be responsible directly to Council for those items emanating from the Planning & Economic Development Department.
Ensure co-ordination and consultation with other County Advisory Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Advisory Committee mandate.
Consult with the City of Kingston Rural Affairs Advisory Committee on issues of joint interest and/or impact rural residents and businesses, or relating to items of interest for the agricultural and associated industries, and to issues with respect to rural affordable housing.
Receive reports from staff on items within the Committee’s mandate.
Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located.
Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
Recommend to Council, the County of Frontenac’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
Monitor provincial and federal legislation that has an impact on planning matters.
Specific Responsibilities The Planning Committee shall: Planning 1.
Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
Make recommendations to Council with respect to County Official Plan matters.
Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters.
2016-057 Planning and Economic Development Establishment of …
Page 49 of 123
AGENDA ITEM #b)
Encourage and support the ongoing County sustainability plan, Directions for Our Future.
When applicable, review and consider reports on the following matters that fall within the mandate of the Committee: 1.
Subdivision and condominium applications;
Extensions of draft plan approvals;
County and Township Official Plan amendments; and
County and Township Official Plan updates.
Housing 6.
Make recommendations to Council on housing policies contained in the County Official Plan, based on: 1.
housing requirements and targets for the County of Frontenac;
federal and provincial housing policies and other related policy initiatives;
reports outlining the periodic review and evaluation of the housing situation in the Frontenacs; and
implementation of the City of Kingston/Frontenac County Municipal Housing Strategy and related housing policy initiatives.
Make recommendations to Council on how to adequately and affordably house Frontenac County residents, and provide options for increasing the supply of affordable housing.
Make recommendations to Council on issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing.
Economic Development 9.
Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the County’s rural areas and interests, including tourism.
Work with the County Community Development Advisory Committee (CDAC) and the Community Futures Development Corporation (CFDC) to support economic growth and stability in the Frontenacs.
2016-057 Planning and Economic Development Establishment of …
Page 50 of 123
AGENDA ITEM #b)
Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote economic development in the rural areas.
Have responsibility and focus on issues relating to economic development within Frontenac County, and provide guidance to Council and to County staff.
Receive advice from, and work with economic development stakeholders such as Community Futures Development Corporation, Land ‘O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees.
Encourage the creation of initiatives to support the implementation of the County Economic Development Charter.
COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Council Liaison to Planning and Economic Development Councillor McDougall Three (3) Representatives from the Community: • • • Four (4) members of County Council, those being the Mayors of each Township: • North Frontenac – Councillor Higgins • Central Frontenac – Councillor Smith • South Frontenac – Councillor Vandewal • Frontenac Islands – Councillor Doyle
2016-057 Planning and Economic Development Establishment of …
Page 51 of 123
AGENDA ITEM #d)
Report 2015-058 Council Recommend Report To:
Warden and members of Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Kelly J. Pender, Chief Administrative Officer
Date of meeting:
May 18, 2016
Re:
Office of the Chief Administrative Officer – Strategic Priorities – Status Report
Recommendation Resolved That the Council of the County of Frontenac accept the Chief Administrative Officer Report – Strategic Priorities – Status Report; And Further That Council endorse Option Number ___________ and direct staff to implement the strategic priorities as outlined, [including;
-
-
- _____________ ] And Further That for planning purposes, Council approve a strategic plan review process that is commenced in year ______ of a Council term. Background At the June 18, 2014 meeting of County Council a motion was approved to adopt a strategic plan. The plan was facilitated by Performance Concepts Consulting Inc., and included public consultation and meetings with each member Council. The approved Strategic Plan included three specific goals that centred on the following: • • •
Seniors and the Aging Tsunami The Future of Waste Management Long Range Financial Planning and Economic Development
2016-058 Office of the Chief Administrative Officer Strategi…
Page 52 of 123
AGENDA ITEM #d)
Council developed a long term, 50 year vision of the County in its Directions for Our Future in 2009. The Fairmount Home Strategic Plan was endorsed in 2012. Since June 2014 Council has further refined its long term strategy for the County through the adoption of the Official Plan and the endorsement of Economic Development Charter in 2015. These plans all envision longer term outcomes for a sustainable County of Frontenac. The purpose of any strategic plan is to establish priorities, focus efforts, allocate scare resources, provide a tool for Council to use to evaluate new opportunities and ultimately measure progress towards its longer term outcomes. As we approach the second anniversary of the approval of the plan it is incumbent upon Council and staff to assess success, acknowledge short comings and either confirm or adjust the strategic direction based upon current realities. The purpose of this report is to provide Council with the opportunity to discuss the strategic plan and direction. It is certainly not necessary to conclude discussions in one meeting should more information or time be required by Council. In order to be effective, a strategic plan needs to be aligned with resources (both human and financial) and supported by business plans with clear lines of accountability. Simply put, a strategic plan without resources is merely a wish list. Towards this end, each department has prepared five year business plans and budgets that include alignment with the strategic plan. As staff begin the process of constructing 2017 budgets for Council consideration, any changes in direction will need to be incorporated so that resources can be re-aligned. As a starting point for discussion regarding this midpoint review, staff provide the following range of options for Council consideration: Option One: Endorse the status quo. Option Two: Continue with the three goals, providing minor modifications to the goals and/or provide clarification or focus. Option Three: Confirm the status quo for the purposes of constructing the 2017 departmental business plans and budgets, while directing staff to include in the 2017 budget, resources to complete a full review of the Strategic Plan for implementation in 2018.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 2 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 53 of 123
AGENDA ITEM #d)
Option Four: Abandon the existing plan and direct staff to begin the process of commencing public consultations and engaging necessary outside support to complete consultations prior to the end of 2017. Regardless of the above, Council should turn their attention to the preferred cycle for consideration of the County Strategic Plan process. Comment The text boxes below provides a status update on each of the strategic goals and provides commentary on alignment with resources. Our suggestion is that Council engage in a discussion on each goal. Staff will be available to provide clarification and support where required. Goal #1: Meet the Aging Tsunami challenge for Frontenac Seniors by: 9 Addressing the existing gap in Senior’s Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac Townships to be accomplished by the end of the 2015-18 term of County Council 9 Addressing the existing gap in Senior’s Transportation by ensuring 100% of Seniors receive a timely, affordable ride to scheduled medical appointments (when requested to receive in a timely fashion) to be accomplished by the end of the 2015-18 term of County Council Discussion:
Seniors’ Affordable Housing:
Initial Senior’s Housing Study has been completed, including feasibility analysis and financial modeling. Frontenac Islands (Marysville) project commenced – initial five units with potential for expansion 9 Local decision made not to seek outside funding in order to broaden access to the housing (i.e., not affordable/subsidized housing units in the traditional sense) 9 Land requirements identified and landowner agreement secured in principle 9 Water and sewer needs study complete – action plan being developed South Frontenac Committee set up – initial meetings held. Construction in all four municipalities by the end of 2018 will be difficult to achieve given property acquisition, servicing and financial issues, but realistic in a longer window, perhaps 2020.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 3 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 54 of 123
AGENDA ITEM #d)
Seniors’ Transportation:
Ongoing support provided to North and South Frontenac Community Services to provide service. 9 9 9 9
Data collection ongoing Ridership continues to increase Continued market scan for innovative solutions Meetings have been coordinated by the Executive Director, South Frontenac Community Services regarding service expansion to Frontenac Islands Analysis of more “aggressive” transportation systems is possible, but capital costs and operating funding will need to be confirmed. Lanark County recently commenced this process. The results of their study may help shape the discussion in Frontenac County and/or provide linkages that may make access to Perth, Carleton Place and Ottawa more viable.
Other Seniors’ Issue:
Fairmount Home facility provides 128 long term care beds which primarily support seniors in Frontenac County and the City of Kingston. Community outreach on senior’s issues is identified as a priority in the Fairmount Business Plan. Frontenac Paramedic Service services to seniors is a substantial portion of the patient care provided, but is not reflected in the Strategic Plan. Community Paramedic Clinics are operated monthly on Wolfe Island and rotating quarterly through each Township. Provincial funding for Community Paramedicine has been confirmed for 2017/18 but long term funding is not assured. The County recently commissioned Queen’s University to complete a study should funding be made available. Considerable discussion has taken place at Council regarding the delivery/coordination of medical services to citizens. This service has significant implications for seniors. There are currently no financial or staffing resources dedicated to this issue. Warden Smith has been appointed to group exploring a Health Hub that is intended to support and improve the delivery of health services in North and Central Frontenac. Care delivery in Fairmount Home continues to evolve with the implementation of Provincial “aging in place” strategies. Acuity levels continue to increase, often stressing current staffing levels and length of stay continues to shorten.
Notes:
Much of this file is managed by the Planning and Economic Development Department (3.0 FTE). The passage of the new Official Plan combined with the changes to the Planning Act mandating a Planning Committee at the County level will require more focus for staff on planning issues. Likewise the emphasis on economic development (Goal #3) places pressure on the resources of the Planning and Economic Development Department. Social services and medical issues are specialized areas and require experience and dedicated attention that does not exist within current County staff.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 4 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 55 of 123
AGENDA ITEM #d)
A reserve amount of $100,000 has been dedicated to household green energy projects (Collaboration on Home Energy Efficiency Retrofits in Ontario – CHEERIO was a project initiated through the Toronto Atmospheric Fund). The original intent was to promote household green energy projects using the Local Improvement provisions of the Municipal Act (O.Reg 586/06). At the April 20, 2016 meeting of Council (Report 2016-049), it was approved to petition the Province of Ontario to permit Frontenac to implement regional Community Improvement Plans. CIPs would be a much easier tool for the implementation of green energy projects than Local Improvement Charges. The County established a reserve for the Frontenac Renovates program (Current balance = $403,430), which is intended to take over from a Provincial grant program administered on our behalf by the City of Kingston. The program continues to operate, assisting homeowners with necessary repairs to their homes.
Alignment:
Financial:
Staff Resources:
$1.5M allocated to reserves for housing and transportation services (Reserve Summary is included in the Financial portion of this report) 9 Approx. $24k spent to date on the housing study 9 Each municipality will also be required to contribute costs/inkind to the project NOTE: The reserve allocation has not been formally divided between the housing and transportation aspects of the Goal, however the general direction indicated by Council was $1.4M for housing and $100K for transportation. The 2016 operating budget for the County includes the sum of $86K in support of transportation.
The housing portfolio is small portion of the work load of the Director of Planning and Economic Development and the Community Planner. The Manager of Legislative Services/ Clerk provides administrative support. The Director of Planning and Economic Development is the primary contact between the County and Community Services for transportation issues. The time commitment is minimal each year. Community Paramedicine Clinics cost $9000 annually in staffing costs. No resources have been allocated to medical issues.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 5 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 56 of 123
AGENDA ITEM #d)
Recommendations:
- That the Seniors’ Housing project continue to be rolled out in each Township with direction and support provided at the local level and that County staff continue to provide a coordination role with an adjusted timeline of 2020.
- That Seniors’ Transportation continue to be funded from the County operating budget and that staff continue to monitor ridership and work with the Community Services Executive Directors to look for funding opportunities to enhance the service. Further, that $100,000 be held in reserves for consideration of program enhancements.
- [Alternative to #2] That County Council allocate the entire $1.5M (less initial report cost) Reserve Amount to Seniors’ Housing projects with 25% dedicated to each Township. It being understood that Seniors’ Transportation will be funded through operating budgets and that program enhancement will be considered by Council on a case-by-case basis. Related Items for Council Consideration:
- That the Director of Emergency and Transportation Services/Chief of Paramedic Services be directed to provide Council with a report regarding options for the expansion of Community Paramedicine Clinics.
- That the Chief Administrative Officer and the Director of Planning and Economic Development be directed to prepare a report and draft budget that looks at opportunities to enhance County’s ability to assist with the coordination of health services in Frontenac County.
Goal #2: Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents. 9 Coordinate the establishment of a “Made in Frontenac” position and financial plan to be executed by the end of the current Council term, to inform the Eastern Ontario Wardens’ Caucus on solid waste management solutions including energy-from-waste. 9 Frontenac’s position will be supported by technical data and financial planning in collaboration with local municipalities.
Discussion:
This project has been discussed with both the Eastern Ontario Wardens’ Caucus (EOWC), AMO and the City of Kingston. 9 Within the EOWC only Prince Edward, Northumberland, Kawartha and Peterborough Counties are responsible for waste management and are not interested in looking further at this issue.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 6 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 57 of 123
AGENDA ITEM #d)
9 A new incineration facility in Durham Region has opened up that actively looking for waste streams to divert to their facility. This has changed the dynamic in municipalities to the east of the GTA. The plant is expected to be fully operational in 2017 and is projected accept 140,000 tonnes annually. 9 Discussions have been held with the City of Kingston regarding waste and recycling, but this initiative has not progressed. 9 The Province, AMO and producers are currently negotiating cost shared for recycling that have the potential to shift costs structures and perhaps even delivery models, thereby creating uncertainty in the market place. 9 Smaller scale incinerators are anticipated to be more commercially viable over the next decade resulting in more opportunities for the private sector and or municipalities to cost effectively implement an incineration option.
As part of our shared services efforts with our member municipalities the Public Works managers are currently evaluation options for consideration by Council. 9 Since the approval of this goal, the landfill site in Frontenac Islands Township (Wolfe Island) has been closed and the Township is now shipping garbage. 9 A single source engineering/monitoring contract was negotiated by the remaining three municipalities that has resulted in savings. 9 It is estimated that across South, Central and North Frontenac that there is 20+/- years of capacity remaining.
The reality in Ontario is that the opening of new landfill sites is becoming increasingly difficult, if not impossible, and the implementation timeline for any solution is five to ten years. The balancing act for Council is between maximizing existing capacity (either through diversion, improved site management), waiting for technology to catch up and navigating a very long and expensive approval process. It is not likely that this goal, in its current format, will be achieved in the timeline allocated in the goal.
Alignment:
Financial:
Staff Resources:
No operational dollars have been assigned to this goal. A strategic project reserve has been established at $100,000 for the implementation of this project. No expenditures have been authorized by Council from this reserve.
No County staff have been assigned to this goal in either the operating budget or the five year business plans. The Warden and/or CAO have participated in meetings with the EOWC and the City of Kingston to advance this goal.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 7 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 58 of 123
AGENDA ITEM #d)
Recommendations:
- That the efforts the Public Works Managers of the member municipalities with respect to waste management efficiencies continue with a full report back prior to the end of 2016.
- That County Council confirm they are willing to look at options presented by the Public Works Managers that may broaden the scope of the goal as approved.
- That the Warden and CAO continue to look for regional opportunities for cooperation/coordination of waste management.
Goal #3: Respect for the Taxpayer and Focused Economic Development 9 Recognizing that there is only one ratepayer that bears the burden of property taxes and further that ongoing spending control is a priority, Council will develop a long term financial plan that is sustainable. 9 Council agrees to prioritize support to the economic development objective of employment/revenue generation; and to support continued efforts to rationalize costs across the Townships and County.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 8 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 59 of 123
AGENDA ITEM #d)
Discussion:
Long Range Financial Plan:
The need for a long range financial plan (LRFP) was recognized in the 2014 Service Delivery and Organizational Review (SDOR) completed by KPMG, recommended by our Auditors (Allan and Partners), as well as being a goal in the Strategic Plan. A framework for a LRFP was presented to County Council in 2014. The six pillars of the plan include: 9 Strategic Plan – Where are we going? When are we going to do things? 9 Contracts and Obligations – Who do we owe? Who owes us? What does the law say? 9 Asset Management Plan – How do we maintain what we have? Are there assets we can divest? Are there assets we are planning to acquire? 9 Revenue Sources – What funding options do we have? 9 Service Delivery Review – Do we deliver the right services? Are our customers satisfied? Are services delivered efficiently? Are services delivered effectively? 9 Business Planning and Operating Budgets – What are we doing this year? Will decisions this year have an impact on future years? All six pillars of the LRFP have been reviewed by Council. As part of the 2015 Audit, our Auditor commended the County for their work in this regard. A budget policy has been developed, approved by Council and implemented by staff. A reserves policy has been developed, approved by Council and implemented by staff. This included the establishment of a levy stabilization reserve to smooth out the effect of minor fluctuations from the consumer price index. An investment policy has been developed, approved by Council and implemented by staff. Condition assessments have been completed for all major County assets and a plan has been put in place to achieve financial sustainability for current assets over a ten year period, while recognizing the need for some borrowing in the building and land asset categories. Workplace Safety Insurance Board (WSIB) premiums have been moved to Schedule Two resulting in projected long term savings. A continuous improvement culture is being implemented with training for Lean/Six Sigma having been completed by nine employees to the yellow belt level. Another intake of staff will commence yellow belt training in June and green belt training commencing for six of the original nine yellow belts at the same time. Budgets passed for 2015 and 2016 were developed in accordance with the LRFP and budget policy. Five year business plans were initiated in 2015 for all departments. While long range financial planning is an ongoing process, the framework and foundations documents have been completed and implemented over two budget cycles. The LRFP will be reviewed with Council at an upcoming meeting.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 9 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 60 of 123
AGENDA ITEM #d)
Economic Development:
An economic development charter was created in 2015. The charter focuses on three priorities: 9 Trips and trails 9 Food and beverage 9 Recreation lifestyle
Two committees (Sustainability advisory and trails) were folded in under the newly created Community Development Advisory Committee (CDAC) with a mandate to implement the economic development charter, while maintaining focus on the four pillars of sustainability. The economic development and planning functions were consolidated into one department in order to ensure that conflicting interests were mitigated at the earliest moment and to gain the maximum utility from existing staff. The Provincially mandated County Official Plan was approved in 2016. The plan took a high level planning focus and integrated many economic development priorities. The last phase the K&P trail is expected to be completed to Sharbot Lake in 2017. Council allocated $500,000 for economic development and a three year plan was approved as part of the 2016 budget. 9 A Rural Economic Development (RED) grant application was submitted in early 2016 which, if approved, would see an additional ~$300K allocated towards the project. Support for the RED grant was received from all four member municipalities. As of this date, no announcement has been received. 9 An initial project for County wide branding has been initiated outside of the RED grant and is being led by the economic development committee for North Frontenac. 9 A Community Development Officer is scheduled to be hired on July 1st 2016 to facilitate economic development within the three priorities identified in the Charter. The position would move economic development from a reactive to a proactive state. This is a three year contract position. 9 Roles and responsibilities within the planning and economic development department were reviewed with CDAC.
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 10 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 61 of 123
AGENDA ITEM #d)
Alignment:
Financial:
Staff Resources:
One economic development position is funded from the operating budget. The Director of Planning and Economic Development is funded from the operating budget. The Community Development Officer budget is a three year commitment funded from reserves. The total reserve commitment is $500,000. A grant application for an additional ~$300,000 has been submitted.
As noted under financial considerations.
Recommendations:
- That staff prepare options for Council consideration during the 2017 budget cycle that will allow for the continuation of economic development initiatives beyond the three year reserve commitment.
Sustainability Implications The development of a strategic plan tied to a long range financial plan is a key element in ensuring that Council, citizen and staff objectives are aligned. Financial Implications Reserve Allocations for Projects: Seniors/Aging Tsunami (Housing/Transportation) The Future of Waste Management Economic Development Future Community Improvement Projects Cheerio (Household Green Energy Projects) Frontenac Renovates
$1,500,000 $ 100,000 $ 500,000 $ 154,000 $ 100,000 $ 403,430
Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team
Council Recommend Report – Office the CAO – Strategic Priorities Status Report May 18, 2016
Page 11 of 11
2016-058 Office of the Chief Administrative Officer Strategi…
Page 62 of 123
AGENDA ITEM #e)
Report 2016-059 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk Joe Gallivan, Director of Planning & Economic Development
Date of meeting:
May 18, 2016
Re:
Planning & Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002
Recommendation Resolved That the Council of the County of Frontenac receive the Planning & Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for 2292 Sands Road, Battersea, to July 17, 2017, based on the attached conditions detailed in Appendix B, approved by County Council July 17, 2013. Background At its regular meeting held July 17, 2013, Council passed the following resolution: b)
2013-136 Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002 Motion #: 308-13 Moved By: Councillor Doyle Seconded By: Councillor Jones Resolved That the Council of the County of Frontenac approve the plan of subdivision submitted by FoTenn Consultants Inc on behalf of Roger and Roberta Ouellette, being Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10T-2011/002: subject to the Conditions of Draft Approval contained in the County Planning Report dated July 10, 2013 noted as Exhibit A to this report;
2016-059 Planning & Economic Development Extension of Approv…
Page 63 of 123
AGENDA ITEM #e)
And Finally That the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed. CARRIED Comment The subject property is 23 hectares (56.8 acres) in size and is located in the Township of South Frontenac on Sands Road, in the southern portion of the hamlet of Battersea. The lands are currently occupied with an existing single detached dwelling. A large wooded ridge dominates the northern and western portions of the property, with the lands generally rural in character sloping toward nearby wetlands. The surrounding area contains mostly rural single detached lots, wooded areas and farmland, and a wetland is located just north of the property. It is legally described as Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac. A map of the subject site is attached as Appendix A. The plan of subdivision would see the creation of a residential subdivision consisting of 15 single detached lots, two stormwater blocks, a public roadway, a road allowance that would allow a possible future connection to the existing hamlet of Battersea, and a block for the existing home. The plan was originally submitted in 2011and was the third version of the plan that the applicant had prepared in response to comments from agencies, South Frontenac Council and the public. Section 50.1 of the Planning Act States: Lapse of approval (32) In giving approval to a draft plan of subdivision, the approval authority may provide that the approval lapses at the expiration of the time period specified by the approval authority, being not less than three years, and the approval shall lapse at the expiration of the time period, but if there is an appeal under subsection (39) the time period specified for the lapsing of approval does not begin until the date the Municipal Board’s decision is issued in respect of the appeal or from the date of a notice issued by the Board under subsection (51). 1994, c. 23, s. 30; 2006, c. 23, s. 22 (6). Extension (33) The approval authority may extend the approval for a time period specified by the approval authority and may further extend it but no extension is permissible if the approval lapses before the extension is given. 1994, c. 23, s. 30.
The approval for this draft plan of subdivision expires on July 17, 2016. The County of Frontenac is in receipt of a request from Fotenn Consulting on behalf of the applicant for an extension of draft for an additional one (1) year. Since obtaining draft subdivision Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 2 of 3
2016-059 Planning & Economic Development Extension of Approv…
Page 64 of 123
AGENDA ITEM #e)
approval, one of the two owners, Roger Ouellette, regrettably passed away. His wife, Roberta Ouellette, is not in a position to satisfy the draft conditions and is therefore attempting to sell the lands. A one year extension would allow Ms. Ouellette to sell the lands before draft approval expires. A copy of the correspondence from Fotenn Consulting is attached to this report as Appendix C. The Township of South Frontenac has advised that it is aware of the situation and has no objections to the proposed extension. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 3 of 3
2016-059 Planning & Economic Development Extension of Approv…
Page 65 of 123
148
7
5
8
130
14
111
5 12
112
13
5
140
4
143
2
11
10
14
116
12
5
BLOCK 18
140
115
143
BLOCK 17
13
3
9
12
0
145
147
117
BLOCK 16
6
±
110
110
2016-059 Planning & Economic Development Extension of Approv…
2292 SANDS ROAD, BATTERSEA - SUBDIVISION
Spot Height Contours
Subdivision
113 114
Wetland
Wetland - Other Significance
15
133
123
Parcel Fabric Data Source: OGDE, MPAC & The County of Frontenac. Created: July 4th, 2013 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
0
50
100 Meters
200
0 11
AGENDA ITEM #e)
Page 66 of 123
1
Legend
2016-059 Planning & Economic Development Extension of Approv…
AGENDA ITEM #e)
Page 67 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
CONDITIONS TO APPROVAL The conditions of approval for the draft plan of subdivision are as follows:
- Approved Draft Plan: That this conditional approval applies to the Draft Plan of Subdivision, dated April 26, 2013, prepared and certified by Hopkins, Cormier, and Chitty Surveying Consultants Inc OLS. which shows the following: • 15 lots for single detached dwellings (Lots 1-15); • Two stormwater blocks (Blocks 16 and 17) • 1 block for an existing single detached dwelling (Block 18) • One public road (Street A) • One future road allowance (Street B)
- Subdivision Agreement: That the owners of the subject land enter into a subdivision agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
- Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the subdivision.
- Access: A. That the road allowance included in this draft plan as ‘Street A’ shall be shown and constructed to Township standards for public roads with paved asphalt surfacing and that the road be dedicated as a public highway. B. That visual screening in the form of fencing and/or earthen berms and/or trees may be required to be constructed along the east and west side of the new road allowance where it abuts the existing neighbouring property and Lot 15 at Sands Road. After final grading of the new road is completed, the Township will determine the extent of buffering required based on providing an adequate measure of privacy for Lot 15 and the existing property-owner who could be negatively affected by the traffic on the new street. C. That the street shall be named to the satisfaction of the municipality. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 1 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 68 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
D. That any dead ends and open sides of road allowance created by this plan of subdivision shall be terminated in 0.3 metre reserves to be conveyed to and held in trust by the municipality and that ‘Street B’ which is a 20 metre wide area of land, be dedicated to the Township extending north from the new street and ending at the northern limit of the subject land to be for the purpose of providing a future road access to the north. E. That a 1.5 metre wide concrete sidewalk be constructed to a standard satisfactory to the Township along the southeast side of the road allowance from Sands Road in the south and terminating at the cul-de-sac in the north and that the technical drawings prepared by EXP services Inc. be revised to show this sidewalk in relation to ditching and stormwater flows. The Township acknowledges that the 20 metre wide road allowance may be required to be further widened to accommodate this construction. 5. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated November 14, 2012 and July 5, 2013 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated April 9, 2013, from EXP Services Inc., and associated drawings be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations. 6. Environment A. That all conditions outlined in the letters dated October 29, 2012 and May 29, 2013 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That the 30 metre setback from the wetland as illustrated by a grey dashed line on the ‘Site and Existing Conditions Plan C-01’, by EXP Services Inc, revision date 13/04/17, be identified on Lots 6 through 14 with a line of shrubs with a minimum height of 0.5 metres to be installed by the developer and maintained by each future Lot-owner for the purpose of defining a nobuild area on each of these lots. C. That a development agreement be entered into and registered on the title of Lots 6 through 14 which would require each Lot-owner to maintain a line of shrubs defining the 30 metre setback from the wetland and which would impose prohibitions on development within the area of each Lot that lies within the 30 metre setback from the wetland in accordance with the recommendations of the Environmental Impact Statement, dated March 5, 2011, from Ecological Services, and the Township’s environmental protection policies. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 2 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 69 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
D. That recommendation number two of the EIS (Ecological Services, March 5, 2011) regarding the maintenance of a 15 m no disturbance area adjacent to the swamp areas be implemented through site plan control, development agreements, or other such means as deemed appropriate by the Township. E. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the wetland within Lots 6 through 14 be zoned Environmental Protection (EP) Zone and that the zoning is satisfactory to the Cataraqui Region Conservation Authority. F. That the recommendations of the Environmental Impact Statement (EIS) dated March 5, 2011, be implemented including the recommendation to complete a ‘Woodland Preservation Plan’ prepared by a qualified professional to maintain the ecological integrity of the woodlands on the high-ground in the northwest portion of the property and to ensure that it is not fragmented in accordance with the specifications presented in the EIS. G. That the recommendations of the ‘Woodland Preservation Plan’ for preserving the woodlands on the high ground on the northwest portion of the subdivision be incorporated into an agreement to be entered into and registered on the title of Lots 2 through 7. The agreement shall require each Lot-owner to maintain the trees as specified in the Plan. H. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA to provide notice to purchasers of Lots 5 to 14 inclusive and Blocks 16 and 17 that site alteration and construction (including but not limited to buildings, structures, filling and grading) on these lots will require permission under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing these activities. I. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA notifying the Owner that permission will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing rough grading, stockpiling, etc. associated with this subdivision. 7. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. B. That a stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 3 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 70 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
C. That site drainage design, construction and maintenance be in accordance with the recommendations contained in the ‘Stormwater Management Report for the Sands Road Residential Development’, revised dated April, 2013 by EXP Services Inc., and associated drawings including the construction of ditches, culverts and stormwater management facilities designed and constructed to the satisfaction of the municipality on Blocks ‘16’ and ‘17’ and that such facilities be dedicated to the Township of South Frontenac. D. That the blocks to be dedicated to the Township for the two stormwater management ponds be designed with a minimum of 10 metres of frontage on the new street to provide direct access for drainage and maintenance of the stormwater management facilities. 8. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance. 9. Human Remains: The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services. 10. Archaeological Resources: A. That the subdivision agreement include all recommendations contained in the Stage 1 Archaeological Assessment Report dated June 2011, from Golder Associates Ltd. B. That the archaeological resource identified in the Stage 2 Archaeological Assessment Report, dated October 11, 2011 by Abacus Archaeological Services on Lot 4 in the subdivision and further noted in the letter dated October 10, 2012 from the Ministry of Tourism, Culture and Sport, be protected by way of special zoning on Lot 4 and that any required future measures to protect the feature be implemented to the satisfaction of the Township. 11. On-Site Works A. That all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township. B. That all servicing including Bell, Hydro etc. be installed underground.
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 4 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 71 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
C. That, prior to final approval, the municipality shall be satisfied that all servicing issues are resolved such as road and sidewalk construction, Canada Post, Bell Canada, and stormwater pond construction. D. That, the subdivision agreement include a requirement that one tree be planted in the front yard of each of the fifteen lots in the subdivision of a size, type and location specified in the Township’s Site Plan Guidelines. E. That, prior to final approval, street lighting shall be installed according to Township standards and to the satisfaction of the municipality. F. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. 12. Revisions to Draft Plan: A. That Prior to Final Subdivision Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. 13. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. Community Mailboxes: A. That Prior to Final Plan Approval, the Owner shall, in consultation with and to the satisfaction of Canada Post, identify the method of mail delivery. If community mailboxes are required, the location of the community mailboxes within the Plan shall be identified on drawings for approval by the Township. The locations of these community mailboxes shall be identified in the notice to future purchasers of the lots within the Subdivision. B. The Owner shall, if required, provide detailed design plans for the community mailboxes including a landscape plan. C. If required, the Owner shall provide a suitable temporary community mailbox location to the satisfaction of the Township. 14. Bell Canada A. The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire line communication/telecommunication infrastructure is currently available within the proposed development to provide communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the Developer shall be Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 5 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 72 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). B. The Owner shall agree in the Agreement, in words satisfactory to Bell Canada, to grant to Bell Canada any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. C. The Owner shall be required to enter into an agreement (Letter of Understanding) with Bell Canada complying with any underground servicing conditions imposed by the Municipality, and if no such conditions are imposed the owner shall advise the municipality of the arrangement made for such servicing. 15. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That the lands within this Draft Plan shall be appropriately zoned by a Zoning By-Law which has come into effect in accordance with the provisions of the Planning Act. 16. Clearance Letters: A. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 15 have been satisfied. C. That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL&A Public Health the method by which conditions 5 A and B have been satisfied. D. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 6) and 7) A to C have been satisfied. E. That Prior to Final Subdivision Approval, the County is to be advised in writing by Canada Post the method by which condition 13 has been satisfied. Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 6 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 73 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
F. That Prior to Final Subdivision Approval, the County is to be advised in writing by Bell Canada the method by which condition 14 has been satisfied. 17. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 7 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 74 of 123
AGENDA ITEM #e)
Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road
Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:
Notes To Draft Approval
- It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
- When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
- Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review four (4) draft copies of all Reference Plans and Surveys and three (3) draft copies of the Final M-Plan.
- When requesting final approval, such a request must be directed to the Deputy Clerk, and be accompanied with: • • • •
Eight (8) mylars and four (4) paper prints of the completed Final M-Plan; Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; and, A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage. A digital file in AutoCad format.
- All measurements in subdivision final plans must be presented in metric units.
- The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
- Clearances are required from the following agencies: • • • • •
Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority Canada Post Bell Canada
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002 May 18, 2016 Page 8 of 8
2016-059 Planning & Economic Development Extension of Approv…
Page 75 of 123
AGENDA ITEM #e)
6 Cataraqui Street
REQUEST FOR EXTENSION Suite 108
Kingston, ON K7K 1Z7 613.542.5454 fotenn.com MAY 5, 2016
JANNETTE AMINI Clerk County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0 Re: Request for Extension of Draft Approved Plan of Subdivision Applicant: Roberta Ouellette Your File No.: 10T-2011/002
Dear Ms. Amini, The purpose of this letter is to request an extension for draft approval of the plan of subdivision referenced above, for an additional one (1) year. Since obtaining draft subdivision approval, one of the two owners, Roger Ouellette, regrettably passed away. His wife, Roberta Ouellette, is not in a position to satisfy the draft conditions and is therefore attempting to sell the lands. A one year extension would allow Ms. Ouellette to sell the lands before draft approval expires. Should you require any additional information, please do not hesitate to contact me at 613-542-5454 ext. 221. Sincerely,
Mike Keene, MCIP, RPP
Manager, Policy + Development FOTENN Consultants Inc.
REQUEST FOR EXTENSIONSANDS ROAD SUBDIVISIONROBERTA OUELLETTE
2016-059 Planning & Economic Development Extension of Approv…
Page 76 of 123
AGENDA ITEM #f)
Report 2016-066 Council Recommend Report To:
Warden and Members of Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Anne Marie Young, Manager of Economic Development
Date of meeting:
May 18, 2016
Re: Planning & Economic Development Department – K&P Trail Land Lease – Suncor Recommendation Whereas in the fall of 2013, County Council approved the Frontenac Trail K&P Trail Implementation Plan – Tichborne to Sharbot Lake; and Whereas the negotiation process is necessary with current landowners of the abandoned rail bed between Tichborne and Sharbot Lake; Now Therefore Be It Resolved That staff be directed to negotiate a lease with Suncor Energy Products Partnership., using the terms described in this report, for properties with legal descriptions as follows: a) CON 1 PT LOT 25 RP 13R1088; PART1; b) CON 1 PT LOT 25; c) CON 1 PT LOT 25; and d) CON 1 PT LOT 25 RP 13R16228; PART 1 And Further That it is understood that legal counsel will review the lease and that a provision be included in the lease that any need or requirements that may come about with regard to remediation of the properties will be the responsibility of Suncor; And Further that staff be authorized to sign a lease with Suncor Energy for said properties. Background The County of Frontenac has developed approximately 45 km - from the Kingston/County border to Tichborne - of an abandoned rail bed now known as the K&P Trail and intends to develop it further to Sharbot Lake by July 2017.
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 77 of 123
AGENDA ITEM #f)
Negotiations have started for a number of parcels that are required for acquisition to develop the K&P Trail from Tichborne to Sharbot Lake. The negotiations are unique in each case and in order to accommodate a reasonable selling offer; cash, donation and a combination of cash and donation are considerations. Leasing is also an option as well as expropriation. Comment In 2015, the County completed the K&P Trail development in Tichborne at Central Frontenac (CF) Rd 38 in order to cross the tracks of the Canadian Pacific Railway by using the existing public road crossing. In order to gain access back into the trail, which is on the east side of CF Rd 38, a preferred place of re-entry is to use property owned by Suncor Energy Products Partnership. This is the first section of property required to develop the trail north of Tichborne. County staff contacted Suncor to explore possible land acquisition. Suncor prefers to lease the land to the County, stating that the land cannot be sold without a remediation process. Suncor also stipulated that the lease include all parcels of land that it owns in Tichborne, which is a total of four. One parcel is located on the west side of 38 and across from the other three parcels which are adjoined properties on the east side. (See Appendix A) Terms Suncor has suggested are as follows: Term: 10 years commencing July 1, 2016 Early Termination: 90 written notice by either party Use: public trail (Frontenac K&P Trail) Rent: sum of zero dollars Property Taxes: to be paid by County of Frontenac (2015 - $759.07 for all 4 properties) Required insurance: $5M liability Maintenance: County of Frontenac responsible for all maintenance, properties to be leased “as is” Security Deposit: to be negotiated Trail development will be required on this land in order to reach the existing trail. Other future uses could be a parking area and signage. Remediation is not required for these uses. Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles.
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 2 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 78 of 123
AGENDA ITEM #f)
Financial Implications The land acquisition for the K&P Trail within the budget allotment for 2016 and development is funded through the Investing in Ontario Fund and the Canada 150 Community Infrastructure Program. Organizations, Departments and Individuals Consulted and/or Affected Residents of Central Frontenac Township of Central Frontenac
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 3 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 79 of 123
AGENDA ITEM #f)
APPENDIX A
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 4 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 80 of 123
AGENDA ITEM #f)
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 5 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 81 of 123
AGENDA ITEM #f)
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 6 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 82 of 123
AGENDA ITEM #f)
Council Recommendation Report – Planning & Economic Development – K&P Trail Land Lease - Suncor May 18, 2016 Page 7 of 7
2016-066 Planning and Economic Development K&P Trail Land Le…
Page 83 of 123
AGENDA ITEM #a)
Report 2016-060 Council Information Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
May 18, 2016
Re:
Corporate Services – 2016 First Quarter Financial Summary
Recommendation This Report is for information purposes only. Background The County of Frontenac Financial Summary for the First Quarter of 2016 is attached. Comment Most variances are primarily due to timing with additional comments provided below: Revenue Requisition on Municipalities: Amounts will be reconciled at year end. Federal and Provincial Transfers: The 2016 funding for Land Ambulance received to the end of the 1st quarter is greater than budget due to special funding received for the Canadian Paramedic Health and Wellness Project. The Provincial transfer for Ferry is substantially under budget, but will be reconciled at year end. Fairmount’s funding to the end of the 1st quarter is greater than budget and an anticipated surplus is expected. Fees and Service Charges: Fairmount resident revenues are under budget, but are reconciled at year end against Provincial revenue so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Ferry ticket sales are under budget in the 1st quarter of 2016. Other Income: Provincial Offences net revenue is lower than budget. Variance is also due to less revenue than anticipated being received for MicroFit projects.
2016-060 Corporate Services 2016 1st Quarter Financial Summa…
Page 84 of 123
AGENDA ITEM #a)
City of Kingston Contribution: City of Kingston contributions will be reconciled at year end. Expenses Salaries and Benefits: The salaries and benefits variance includes the WSIB Departure Fee of $474,487, which will be offset by the end of the year. Fairmount is slightly over budget in salaries and benefits, but it should be noted that sick time exceeds the annual budget and modified work exceeds the 1st quarter budget. The timing of employee benefits is offsetting the over budget in salaries. Frontenac Paramedic Service is over budget in salaries and benefits primarily due to the accommodated work and sick leave. Management continues to work with the Union on strategies to mitigate sick time. Nonoccupational accommodation is a legislated issue and unpredictable; in this quarter there was an unusually high number of short term periods for 8 employees. Materials: Timing for purchases of material accounts for most of the variance. Contracted Service: Timing accounts for variance as projects are not yet all underway. Rent and Financing: These expenses are under budget as the rental rates for Frontenac Paramedic base #3 has not been resolved with the City of Kingston. External Transfers: These are processed at year end. Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. By reviewing quarterly financial statements, Council can assure itself that the direction given through the 2015 budget is being carried out. At the same time, this information is being shared publicly Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team
Corporate Services – Finance – First Quarter Financial Summary May 18, 2016
2016-060 Corporate Services 2016 1st Quarter Financial Summa…
Page 2 of 5
Page 85 of 123
AGENDA ITEM #a)
County of Frontenac Summary of All Departments 2016 First Quarter Variance 2016 BUDGET $
2016 BUDGET $
2016 ACTUALS $
VARIANCE $
VARIANCE %
70,000 3,240,550 42,805
0 906,292 0
0 890,444 0
0 -15,848 0
-1.75%
14,506,311
3,603,621
3,524,961
-78,660
-2.18%
172,306 140,000 401,818
43,076 35,000 49,383
31,217 28,092 33,348
-11,859 -6,908 -16,035
-27.53% -19.74% -32.47%
18,573,790
4,637,372
4,508,062
-129,310
-2.79%
1,106,984 756,824
0 0
0 0
0 0
20,437,598
4,637,372
4,508,062
-129,310
-2.79%
Salaries & benefits Materials Contracted Service Rent and Financing External Transfers Depreciation
24,664,227 2,939,379 8,246,942 228,652 150,300 1,464,027
6,122,060 559,513 1,892,521 56,101 0 366,007
6,689,818 485,177 1,687,500 44,809 0 339,956
567,758 -74,336 -205,021 -11,292 0 -26,051
9.27% -13.29% -10.83% -20.13%
Total Operating Expense
37,693,527
8,996,202
9,247,260
251,058
2.79%
Operating Revenue Taxation and User charges Taxation from other governments User charges Payments in lieu of taxes
Grants Federal and Provincial
Other Financing Provincial Offences Net Revenue Investment Income Other
Total Transfer from Obligatory reserve Transfer from reserves
Total Operating Revenue and Reserve Transfer Operating Expense
Reserve Transfers
-7.12%
1,125,630
0
11,250
11,250
Total Operating Expense with Reserve transfers
38,819,157
8,996,202
9,258,510
262,308
2.92%
NET MUNICIPAL CONTRIBUTION
18,381,559
4,358,830
4,750,448
391,618
8.98%
less depreciation ( non-cash)
1,464,027
366,007
339,956
-26,051
-7.12%
16,917,533
3,992,823
4,410,492
417,669
10.46%
City of Kingston
-8,169,002
-2,042,251
-2,040,162
2,089
-0.10%
County Contribution
8,748,531
1,950,572
2,370,330
419,758
21.52%
NET CAPITAL EXPENSE
555,073
37,838
67,761
29,923
79.08%
City of Kingston
-547,625
0
0
0
7,448
37,838
67,761
29,923
79.08%
210,295
83,824
82,501
-1,323
-1.58%
8,966,274
2,072,234
2,520,592
448,358
21.64%
NET MUNICIPAL CONTRIBUTION less depreciation
County Contribution NET CONTRIBUTION TO DEBENTURE Requisition
Corporate Services – Finance – First Quarter Financial Summary May 18, 2016
2016-060 Corporate Services 2016 1st Quarter Financial Summa…
Page 3 of 5
Page 86 of 123
AGENDA ITEM #a)
County of Frontenac Fairmount Summary 2016 First Quarter Variance 2016 BUDGET $
2016 BUDGET $
2016 ACTUALS $
VARIANCE $
VARIANCE %
Operating Revenue Taxation and User charges User charges
2,979,822
744,956
753,387
8,431
1.13%
5,440,035
1,360,009
1,377,490
17,481
1.29%
Grants Federal and Provincial
Other Financing Other
94,077
23,519
16,880
-6,639
-28.23%
8,513,934
2,128,484
2,147,757
19,273
0.91%
137,774
0
0
0
8,651,708
2,128,484
2,147,757
19,273
0.91%
8,988,436 976,137 1,285,456 534,897
2,200,324 248,290 327,839 133,724
2,204,850 221,539 313,707 134,897
4,526 -26,751 -14,132 1,173
0.21% -10.77% -4.31% 0.88%
11,784,926
2,910,177
2,874,993
-35,184
-1.21%
112,681
0
0
0
11,897,607
2,910,177
2,874,993
-35,184
-1.21%
3,245,899
781,693
727,236
-54,457
-6.97%
534,897
133,724
134,897
1,173
0.88%
NET MUNICIPAL CONTRIBUTION less depreciation
2,711,002
647,969
592,339
-55,630
-8.59%
City of Kingston
-1,802,082
-450,521
-467,346
-16,825
3.73%
County Contribution
908,920
197,448
124,993
-72,455
-36.70%
NET CAPITAL EXPENSE
233,172
37,838
37,838
0
City of Kingston
-233,172
0
0
0
0
37,838
37,838
0
210,295
83,824
82,501
-1,323
-1.58%
1,119,215
319,110
245,332
-73,778
-23.12%
Total Transfer from reserves
Total Operating Revenue and Reserve Transfer Operating Expense Salaries & benefits Materials Contracted Service Depreciation
Total Operating Expense Reserve Transfers
Total Operating Expense with Reserve transfers NET MUNICIPAL CONTRIBUTION less depreciation ( non-cash)
County Contribution NET CONTRIBUTION TO DEBENTURE Requisition
Corporate Services – Finance – First Quarter Financial Summary May 18, 2016
2016-060 Corporate Services 2016 1st Quarter Financial Summa…
Page 4 of 5
Page 87 of 123
AGENDA ITEM #a)
County of Frontenac Frontenac Paramedic Service Summary 2016 First Quarter Variance 2016 BUDGET $
2016 BUDGET $
2016 ACTUALS $
VARIANCE $
VARIANCE %
2,047,884
2,082,446
34,562
1.69%
Operating Revenue Taxation and User charges Grants Federal and Provincial
8,196,938
Other Financing Other
0
0
3,578
3,578
Total
8,196,938
2,047,884
2,086,024
38,140
1.86%
Total Operating Revenue and Reserve Transfer
8,196,938
2,047,884
2,086,024
38,140
1.86%
Salaries & benefits Materials Contracted Service Rent and Financing Depreciation
13,138,040 870,853 1,402,653 228,402 619,424
3,288,423 248,706 377,817 56,101 154,856
3,407,715 222,596 368,567 44,809 134,275
119,292 -26,110 -9,250 -11,292 -20,581
3.63% -10.50% -2.45% -20.13% -13.29%
Total Operating Expense
16,259,372
4,125,903
4,177,962
52,059
1.26%
650,861
0
0
0
16,910,233
4,125,903
4,177,962
52,059
1.26%
8,713,295
2,078,019
2,091,938
13,919
0.67%
619,424
154,856
134,275
-20,581
-13.29%
NET MUNICIPAL CONTRIBUTION less depreciation
8,093,871
1,923,163
1,957,663
34,500
1.79%
City of Kingston
-6,366,920
-1,591,730
-1,572,816
18,914
-1.19%
County Contribution
1,726,951
331,433
384,847
53,414
16.12%
NET CAPITAL EXPENSE
321,901
0
0
0
City of Kingston
-314,453
0
0
0
7,448
0
0
0
1,734,399
331,433
384,847
53,414
Operating Expense
Reserve Transfers
Total Operating Expense with Reserve transfers NET MUNICIPAL CONTRIBUTION less depreciation ( non-cash)
County Contribution
Requisition
Corporate Services – Finance – First Quarter Financial Summary May 18, 2016
2016-060 Corporate Services 2016 1st Quarter Financial Summa…
16.12%
Page 5 of 5
Page 88 of 123
AGENDA ITEM #b)
Report 2016-061 Information Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
May 18, 2016
Re:
Corporate Services – Finance – Reserve and Reserve Funds
Recommendation This Report is for information purposes only. Background Council adopted a Reserve and Reserve Fund Policy in May 2015, which aligned the requirements and long term direction of Council. Reserve and Reserve funds are defined in six categories:
- Operating Reserves
- Capital Reserves
- Levy Stabilization Reserves
- Strategic Project Reserves
- External Agency Reserves
- Restricted Reserves Comment Council maintained its commitment to the Reserve and Reserve Fund Policy during its 2016 budget deliberations. Operating Reserves: Highlights included the new annual allocation of $30,000 to the Sustainability Planning Reserve, included with Operating Reserves, to provide for planning responsibilities including County representation at the Ontario Municipal Board as required and to provide for critical planning projects which occur on a sporadic timetable, or regularly, such as the Official Plan updates. It is anticipated that the Fairmount Severance Reserve will be fully depleted in 2016.
2016-061 Corporate Services Reserve and Reserve Funds
Page 89 of 123
AGENDA ITEM #b)
Capital Asset Management Reserves include the dedicated levy allocation. The total cost of the Power Assisted Stretchers project approved by Council will reduce the reserves in 2016. The City’s contribution to the stretcher project over 8 years will replenish be added back in future years. Caution: The Capital Asset Management Reserves are below the amount recommended by Public Sector Digest in their Asset Management Review. However, the current plan of a .65% increase per year (2016 is year two of ten) included the potential for borrowing in the land and building assets category. Ongoing monitoring is required. Further, the Capital Asset Management Reserve does not currently anticipate the acquisition of any new capital assets. Stabilization Reserve: The 2015 surplus, $85,000, was allocated to the Stabilization Reserve and $12,930 was utilized in 2016 to mitigate the levy impact. This fund currently meets the target threshold, but is projected to be reduced in the next few years. Caution: The Stabilization Reserve is below the amount recommended by KPMG in the Service Delivery and Organizational Review. Ongoing monitoring is required. Strategic Regional: Council approved the allocation of the Investing in Ontario funds towards the trail in 2016. Components of the Economic Development Plan are to be funded through the Strategic Regional reserve in 2016. WSIB Reserves: These have been established to support the Council direction to move to WSIB Schedule 2 for Land Ambulance, Ferry and Municipal Operations. As the Departure fee, insurance and ongoing claims payments are taken from these reserves they will sit in a deficit position until the annual allocations meet the requirements. Sustainability Implications Governance – appropriate stewardship of County resources.
Corporate Services – Finance – Reserve and Reserve Funds May 18, 2016
2016-061 Corporate Services Reserve and Reserve Funds
Page 2 of 3
Page 90 of 123
AGENDA ITEM #b)
Financial Implications The following summary reflects Council’s 2016 Budget direction. Detail can be found in Appendix A. 2015-2016
Target Balance
2016 Budget $
2015 $
1,811,799
2,126,985
-315,186
-14.82%
Meets current requirements
Capital Asset Management
5,411,246
6,187,081
-775,835
-12.54%
Underfunded - under review
Stabilization
1,409,762
1,271,552
138,210
10.87%
Meets current target
Strategic Regional
2,193,615
2,732,958
-539,343
-19.73%
In line with Council’s current goals
Legally Restricted
453,570
742,765
-289,196
-38.93%
In line with requirements
External Agency
839,147
944,247
-105,100
-11.13%
In line with requirements
WSIB Reserve
-28,468
170,576
-199,044
-100.00%
Underfunded
12,090,671
14,005,589
-2,085,494
-14.89%
Operating
Total
Variance $
%
14.7% of the reserve balance is held jointly with the City of Kingston for Land Ambulance and Fairmount Home. From a policy perspective, in terms of adjusting reserve targets, no changes are recommended in Reserves and Reserve Funds at this time. Organizations, Departments and Individuals Consulted and/or Affected
Corporate Services – Finance – Reserve and Reserve Funds May 18, 2016
2016-061 Corporate Services Reserve and Reserve Funds
Page 3 of 3
Page 91 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Operational Reserves 2015-2016 2016 Budget
2015
$
$
1,572,346
1,625,476
Variance $
FRC Working Fund Reserve Opening Balance Transfer to Account Interfund transfer Transfer From Account
-340,000
-19,626
-53,130
-3.27%
0
100.00%
-320,374
1632.43%
-63,664
-33,504
-30,160
90.02%
1,168,682
1,572,346
-403,664
-25.67%
Opening Balance
0
35,924
-35,924
-100.00%
Transfers to Account
0
0
0
0.00%
Interfund Transfer
0
-35,924
35,924
-100.00%
Transfers From Account
0
0
0
100.00%
CLOSING BALANCE FMT Working Fund Reserve
0
0
0
100.00%
Opening Balance
203,381
235,670
-32,289
-13.70%
Transfer to Account
30,000
0
30,000
0.00%
Inter reserve transfer Transfer From Account
164,330
0
164,330
0.00%
-67,711
-32,289
-35,421
0.00%
CLOSING BALANCE FRC Land Use Planning
330,000
203,381
126,619
62.26%
71,450
99,837
-28,388
-28.43%
746
746
0.00%
30,000
0
0.00%
CLOSING BALANCE FRC Working Fund Reserve
reallocate POA Building amount Building Automation System funds from prior years
FRC FMT Working Fund Reserve
FRC Sustainability Reserve ( formerly Land Use Planning Reserve) from working fund re POA redistribution $40,000 Part 1 communal services project allocation remiander of private roads study $27 711
JOINT FMT Severance Reserve Opening Balance Interest Transfers to Account Inter fund transfer Transfers From Account CLOSING BALANCE Joint FMT Severance Reserve
30,000 0
0
0
0.00%
-101,450
-59,134
-42,316
71.56%
0
71,450
-71,450
-100.00%
0
0
0
100.00%
0
0
0.00% 100.00%
FRC Operations Reserve Opening Balance Interest Transfers to Account
5,000
0
5,000
Inter fund Transfer
29,530
0
29,530
0.00%
Transfers From Account
-13,020
0
-13,020
0.00%
CLOSING BALANCE Joint FMT Operations Reserve
21,510
0
21,510
100.00%
18,507
46,090
-27,583
-59.85%
185
193
-8
0.00%
9,000
9,000
0
0.00%
JOINT FMT Operations Reserve Opening Balance Interest Transfers to Account Inter fund Transfer
0
0
0
0.00%
Transfers From Account
0
-36,776
36,776
0.00%
27,692
18,507
9,185
49.63%
CLOSING BALANCE Joint FMT Operations Reserve
2016-061 Corporate Services Reserve and Reserve Funds
$5k compensation review- in 2020 for 3 year mitigation of POA increase related to building renovation $5k alllocated annually for compensation review 2015 transferred from stabilization reserve. $5k transferred from Capital Asset replacement POA levy mitigation
Page 92 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Operational Reserves (cont’d) 2015-2016 2016 Budget
2015
$
$
Variance $
JOINT FPS Severance Reserve Opening Balance Interest Transfers to Account Transfers From Account CLOSING BALANCE Joint FPS Severance
261,301
357,802
-96,502
-26.97%
2,613
3,436
-823
-23.96%
0
24,245
-24,245
0.00%
0
-124,183
124,183
0.00%
263,914
261,301
2,613
1.00%
100.00%
JOINT FPS NEER Reserve Opening Balance
170,576
240,644
-70,068
Interest earned
0
1,782
-1,782
100.00%
Transfers to Account Transfers From Account
0
0
0
-100.00%
-170,576
-71,850
-98,726
-98,726
0
170,576
-170,576
-100.00%
0
0
0
0%
Interfund Transfer
170,576
0
170,576
100%
Transfers to Account Transfers From Account
429,494
0
429,494
100%
-565,250
0
-565,250
100%
34,820
0
34,820
100%
0
0
0
100%
CLOSING BALANCE Joint FPS NEER Rese
JOINT FPS WSIB Reserve Opening Balance Interest earned
CLOSING BALANCE Joint WSIB Reserve
Ferry WSIB Reserve Opening Balance Interest earned Transfers to Account Transfers From Account
24,997
0
24,997
100%
-32,438
0
-32,438
100%
CLOSING BALANCE Joint WSIB Reserve
-7,441
0
-7,441
100%
0
0
0
100%
General Admin WSIB Reserve Opening Balance Interest earned Transfers to Account Transfers From Account
13,886
0
13,886
100%
-69,733
0
-69,733
100%
CLOSING BALANCE Joint WSIB Reserve
-55,847
0
-55,847
100%
2016-061 Corporate Services Reserve and Reserve Funds
Page 93 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Capital Reserves 2015-2016 2016 Budget
2015
$
$
Variance $
FRC Capital Replacement Opening Balance
1,494,150
1,249,381
1,494,150
19.59%
Transfers to Account
291,088
230,341
60,747
26.37%
Interfund Transfer*
3,715
39,428
-35,713
-90.58%
-25,000
25,000
-100.00%
1,788,953
1,494,150
294,803
19.73%
Opening Balance
70,000
65,000
5,000
7.69%
Transfer to Account
10,000
10,000
0
Transfers From Account CLOSING BALANCE FRC Capital Replacement Reserve
annual allocation plus dedicated levy amount from GIS reserve $8715 to FRC Operations $5k
FRC Ontarians With Disabilities Reserve
Inter reserve transfer
0.00%
0
0
0
0.00%
Transfer From Account*
-1,500
-5,000
3,500
-70.00%
CLOSING BALANCE FRC Ontarians with Disabilities Reserve
78,500
70,000
8,500
12.14%
0.00%
accessible reception counters
FRC Land Acquisition Reserve Opening Balance
80,587
80,587
0
Transfer to Reserve
0
0
0
0.00%
Inter reserve Transfer*
0
0
0
100.00%
Transfer From Account
-80,587
0
0
0.00%
0
80,587
-80,587
100.00%
8,715
35,109
-26,394
-75.18%
0
0
0
0.00%
-8,715
0
-8,715
0.00%
0
-26,394
26,394
-100.00%
0
8,715
-8,715
0.00%
Opening Balance
833,513
819,518
13,995
Transfer to Account From Current
73,681
72,592
1,089
1.50%
0
0
0
100.00%
Transfers From Account
-88,864
-58,597
-30,267
51.65%
CLOSING BALANCE FMT Capital
818,330
833,513
-15,183
-1.82%
1,393,999
1,403,437
-9,438
-0.67%
13,940
24,434
-10,494
-42.95%
0
0
0.00%
CLOSING BALANCE FRC Land Acquisition Reserve
K&P Trail land acquisition
FRC GIS Project Reserve Opening Balance Transfer to Account Inter reserve Transfer Transfer From Account CLOSING BALANCE FRC GIS Project
FMT Capital Replacement
Interfund Transfer
1.71%
annual capital replacement plus contribution re septic study
FMT Capital Reserve Fund Opening Balance Interest Earned Transfers to Account
0
Interfund Transfer ( from restricted fund to pay back for auditorium expense)
91,128
Transfers From Account
-125,000
-125,000
0
0.00%
CLOSING BALANCE FMT Capital Reserve Fund
1,282,939
1,393,999
-111,060
-7.97%
2016-061 Corporate Services Reserve and Reserve Funds
Page 94 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Capital Reserves (cont’d.) 2015-2016 2016 Budget
2015
$
$
Variance $
JOINT FPS Vehicle Replacement Reserve Opening Balance
961,436
702,709
258,727
36.82%
9,614
10,043
-429
-4.27%
Transfers to Account
427,769
421,447
6,322
1.50%
Transfers From Account
-543,000
-172,762
-370,238
214.30%
CLOSING BALANCE Joint FPS Vehicle Replacement Reserve
855,819
961,436
-105,617
-10.99%
1,188,488
994,436
194,052
19.51%
Interest
JOINT FPS Equipment Replacement Reserve Opening Balance Interest
11,885
11,745
140
1.19%
Transfers to Account Transfers From Account
223,092 -836,760
219,795 -37,488
3,297 -799,272
1.50% 100.00%
CLOSING BALANCE Joint FPS Equipment Replacement Reserve
586,705
1,188,488
-601,783
-50.63%
156,193
156,193
0
0.00%
0
0
0
0.00%
-156,193
0
-156,193
0.00%
0
156,193
-156,193
0.00%
FPS General Reserve Opening Balance Transfer to Account Transfer From Account CLOSING BALANCE FPS General
2016-061 Corporate Services Reserve and Reserve Funds
current IT & equip requirements, plus stretcher replacement less amount from FPS General Reserve. City’s share will be reimbursed over 8 years for FRO share of stretcher project
Page 95 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Stabilization Reserve 2015-2016 Variance
2016 Budget
2015
$
$
$
%
1,271,552
415,535
856,017
206.00%
89,927
-89,927
0.00%
151,140
839,305
-688,165
-81.99%
FRC Stabilization Reserve Opening Balance Transfers to Account Interfund transfer Transfers From Account CLOSING BALANCE FRC Stabilization Reserve
2016-061 Corporate Services Reserve and Reserve Funds
-12,930
-73,215
60,285
0.00%
1,409,762
1,271,552
138,210
10.87%
$5k to operating reserve re compensation study $156k from Working fund
- remainder of POA building final levy mitigation
Page 96 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Strategic Regional Reserves 2015-2016 2016 Budget
2015
$
$
Variance $
FRC Investing in Ontario Reserve Fund Opening Balance Interest
252,343
249,707
2,636
1.06%
2,523
2,636
-112
-4.27%
Transfer to Account Transfer From Account - re Trails
0
0
0
0.00%
-254,866
0
-254,866
0.00%
0
252,343
-252,343
-100.00%
2,480,615
2,504,000
-23,385
-0.93%
0
0
0
0.00%
0
0
-100.00%
CLOSING BALANCE FRC Investing in Ontario Reserve Fund
to trail project as approved by Council
FRC Strategic Projects Reserve Opening Balance Transfer to Account Inter reserve transfer* Transfer From Account
-287,000
-23,385
-263,615
100.00%
CLOSING BALANCE FRC Strategic Projects Reserve
2,193,615
2,480,615
-287,000
-11.57%
Opening Balance
0
90,000
-90,000
-100.00%
Transfer to Account
0
0
0
0.00%
Inter reserve transfer
0
30,000
-30,000
0.00%
Transfer From Account
0
-120,000
120,000
-100.00%
CLOSING BALANCE FRC Working Capital Reserve
0
0
0
-100.00%
CIP brought forward from 2015 Advancing Economic Development projects
FRC 150th Anniversary Reserve
2016-061 Corporate Services Reserve and Reserve Funds
Page 97 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget External Agency Reserves 2015-2016 2016 Budget
2015
$
$
Variance $
FRC Library Reserve Opening Balance
185,140
156,830
Transfers to Account
31,000
31,000
0
0.00%
Transfers From Account
-22,100
-2,689
-19,411
28,311
721.76%
18.05%
CLOSING BALANCE FRC Library Reserve
194,040
185,140
8,900
4.81%
Opening Balance
355,677
439,400
-83,723
-19.05%
Transfer to Account
25,000
25,000
0
0.00%
Inter reserve transfer
0
0
0
0.00%
Transfer From Account
-139,000
-108,723
-30,277
27.85%
CLOSING BALANCE FRC Social Housing Out of Scope Reserve
241,677
355,677
-114,000
-32.05%
FRC Social Housing Out of Scope Reserve Verona Septic systemannual contribution. Other capital requirements as indicated by City
FRC Renovates Program Reserve Opening Balance
403,430
403,430
0
0.00%
Transfers to Account
0
0
0
100.00%
Interv Reserve Transfer*
0
0
0
100.00%
Transfers From Account
0
0
0
0.00%
403,430
403,430
0
100.00%
CLOSING BALANCE FRC Renovates Program Reserve
2016-061 Corporate Services Reserve and Reserve Funds
Page 98 of 123
AGENDA ITEM #b)
COUNTY OF FRONTENAC 2016 Budget Legally Restricted Reserves 2015-2016 2016 Budget
2015 Budget
$
$
Variance $
FRC Frontenac-Howe Islander Ferry Revenue Reserve Opening Balance
0
0
0
Transfer to Account
0
0
0
0.00% 0.00%
Transfer From Account
0
0
0
0.00%
CLOSING BALANCE FRC Frontenac-Howe Islander Ferry R
0
0
0
0.00%
Joint FMT Donations Reserve Fund - General for the Benefit of Residents General - for the Benefit of Residents Opening Balance
118,052
111,964
6,088
5.44%
Interest Earned
1,181
1,254
-73
-5.85%
Transfers to Account
0
14,730
-14,730
0.00%
Interfund transfer
0
0
0
0.00%
Transfers From Account
0
-9,895
9,895
0.00%
119,233
118,052
1,181
1.00%
47,486
46,063
1,423
3.09%
475
513
-38
-7.42% 0.00%
CLOSING BALANCE Joint FMT Donations Reserve Fund
Joint FMT Pathways Reserve Fund Opening Balance Interest Earned Transfers to Account
0
2,146
-2,146
Transfers From Account
0
-1,236
1,236
0.00%
47,960
47,486
475
1.00%
Opening Balance
0
64,341
-64,342
-100.00%
Interest Earned
0
1,581
-1,581
-100.00%
25,205
100
100.00%
0
0
0.00%
-91,128
91,128
-100.00%
0
0
0
1.00%
557,720
1,285,892
-728,173
-56.63%
4,814
20,914
-16,100
-76.98%
801,884
763,699
38,185
5.00%
-1,097,549
-1,512,786
415,237
-27.45%
266,869
557,720
-290,851
-52.15%
3,949
3,910
39
1.00%
339
339
0
0.12%
0
0
0
0.00%
Transfers From Account
-300
-300
0
0.00%
CLOSING BALANCE Bridget Fowler Trust Fund
3,989
3,949
39
1.00%
CLOSING BALANCE Joint FMT Pathways Reserve Fund
FMT Capital Campaign Reserve Fund
Transfers to Account Interfund transfer
0
Transfers From Account CLOSING BALANCE FMT Capital Campaign Reserve Fund
FRC Federal Gas Tax Reserve Fund Opening Balance Interest Transfer to Account Transfer From Account CLOSING BALANCE FRC Federal Gas Tax Reserve
Bridget Fowler Trust Fund Opening Balance Interest/Dividends Earned Transfers to Account
2016-061 Corporate Services Reserve and Reserve Funds
Page 99 of 123
AGENDA ITEM #c)
Report 2016-062
To:
Information Report Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Lisa Hirvi, Interim Administrator, Fairmount Home
Date of meeting:
May 18, 2016
Re:
Fairmount Home – Quarterly Update Activity Report
Recommendation This Report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home from January 1, 2016 to March 31, 2016 as well as significant updates in April 2016. Comment Respiratory Outbreak A respiratory outbreak was declared on March 22, 2016 and ended on March 30, 2016. There were six residents and twelve staff affected; however, no new cases were reported after the first twenty-four hours. Congratulations to the management and staff who successfully managed the outbreak that was declared over in eight days. Legislated reporting was completed to the required Ministries including the Ministry of Health & Long-Term Care (MOHLTC), Ministry of Labour (MOL) as well as Kingston, Frontenac, Lennox & Addington (KFLA) Public Health. Ministry of Health & Long-Term Care Critical Incident System Inspection (CI) The Ministry of Health and Long-Term Care (MOHLTC) conducted a Critical Incident System Inspection on April 13 and 14, 2016. This inspection was for three (3) critical incidents. The public version of the report is attached and has been posted at Fairmount Home for public review. It is also available on the Ministry’s Reports on Long-Term Care Homes website. Fairmount Home received one (1) written notification and one (1) voluntary plan of correction regarding the alleged staff to resident abuse with no compliance orders, director referrals or work and activity orders. All recommendations contained in the report were acted upon by management and staff. Thank you to the management and staff who worked cooperatively with the Ministry’s inspector.
2016-062 Fairmount Home Quarterly Update Activity Report
Page 100 of 123
AGENDA ITEM #c)
2015 Resident/Family Survey Response Summary According to the Long-Term Care Homes Act, 2007 (s. 85), long-term care homes shall ensure that, at least once in every year, a survey is taken of the residents and their families to measure their satisfaction with the home and the care, services, programs and goods provided at the home. The 2015 Resident/Family Survey Response Summary is attached. There were 15 responses which was significantly less than the 55 respondents in 2014. However, the responses to the questions were consistent with the previous year. Management has reviewed the survey responses including the comments and will ensure that action is taken, as appropriate. Management is discussing ways to increase the survey responses for next year’s survey. The 2015 survey results will be shared with staff and the Resident’s Council. Quarterly Statistics (January 1, 2016 to March 31, 2016) Measurable Statistic
Number of Occurrences
Comment
Number of new admissions
11
Number of resident deaths
12
Number of discharges to other facilities
3
Number of MOHLTC critical incidents
2
Number of public health incidents (outbreaks)
1
Respiratory outbreak (March 2016)
Number of new WSIB Form 7
20
12 were due to the Respiratory outbreak
Number of employees on prolonged short-term disability
7
Number of employees on long-term disability
6
Number of new CUPE grievances
2
Staff changes: Employment ended
1
Retirements
1
Resignations
2
2016-062 Fairmount Home – Quarterly Update Activity Report May 18, 2016
2016-062 Fairmount Home Quarterly Update Activity Report
Page 2 of 3
Page 101 of 123
AGENDA ITEM #c)
Internal postings/hires
25
Sustainability Implications Not applicable Financial Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Fairmount Staff Frontenac County Staff Residents Volunteers
2016-062 Fairmount Home – Quarterly Update Activity Report May 18, 2016
2016-062 Fairmount Home Quarterly Update Activity Report
Page 3 of 3
Page 102 of 123
AGENDA ITEM #c) Ministry of Health and Long-Term Care
Ministère de la Santé et des Soins de longue durée
Inspection Report under the Long-Term Care Homes Act, 2007
Rapport d’inspection sous la Loi de 2007 sur les foyers de soins de longue durée
Long-Term Care Homes Division Long-Term Care Inspections Branch Division des foyers de soins de longue durée Inspection de sions de longue durée
Ottawa Service Area Office 347 Preston St Suite 420 OTTAWA ON K1S 3J4 Telephone: (613) 569-5602 Facsimile: (613) 569-9670
Bureau régional de services d’Ottawa 347 rue Preston bureau 420 OTTAWA ON K1S 3J4 Téléphone: (613) 569-5602 Télécopieur: (613) 569-9670
Public Copy/Copie du public Report Date(s) / Inspection No / Date(s) du apport No de l’inspection May 2, 2016
Log # / Registre no 2016_280541_0012 009589-16/00989116/023713-15
Type of Inspection / Genre d’inspection Critical Incident System
Licensee/Titulaire de permis THE CORPORATION OF THE COUNTY OF FRONTENAC 2069 Battersea Road Glenburnie ON K0H 1S0 Long-Term Care Home/Foyer de soins de longue durée FAIRMOUNT HOME FOR THE AGED 2069 Battersea Road R. R. #1 Glenburnie ON K0H 1S0 Name of Inspector(s)/Nom de l’inspecteur ou des inspecteurs AMBER MOASE (541) Inspection Summary/Résumé de l’inspection
Page 1 of/de 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 103 of 123
AGENDA ITEM #c) Ministry of Health and Long-Term Care
Ministère de la Santé et des Soins de longue durée
Inspection Report under the Long-Term Care Homes Act, 2007
Rapport d’inspection sous la Loi de 2007 sur les foyers de soins de longue durée
The purpose of this inspection was to conduct a Critical Incident System inspection. This inspection was conducted on the following date(s): April 13 and 14, 2015 This inspection was for three critical incidents: a resident choking incident, an alleged staff to resident abuse and an alleged resident to resident abuse. During the course of the inspection, the inspector(s) spoke with the Administrator, the Director of Care, the Associate Director of Care, Registered Nurses, the Food Service Supervisor, Registered Practical Nurses, Personal Support Workers, Dietary Aides, and Residents. In addition, the Inspector also observed resident meal service, observed staff to resident interaction, reviewed resident health care records and reviewed relevant policies. The following Inspection Protocols were used during this inspection: Nutrition and Hydration Prevention of Abuse, Neglect and Retaliation Responsive Behaviours During the course of this inspection, Non-Compliances were issued. 1 WN(s) 1 VPC(s) 0 CO(s) 0 DR(s) 0 WAO(s)
Page 2 of/de 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 104 of 123
AGENDA ITEM #c)
Legend
Ministry of Health and Long-Term Care
Ministère de la Santé et des Soins de longue durée
Inspection Report under the Long-Term Care Homes Act, 2007
Rapport d’inspection sous la Loi de 2007 sur les foyers de soins de longue durée
NON-COMPLIANCE / NON - RESPECT DES EXIGENCES Legendé
WN – Written Notification VPC – Voluntary Plan of Correction DR – Director Referral CO – Compliance Order WAO – Work and Activity Order
WN – Avis écrit VPC – Plan de redressement volontaire DR – Aiguillage au directeur CO – Ordre de conformité WAO – Ordres : travaux et activités
Non-compliance with requirements under Le non-respect des exigences de la Loi de the Long-Term Care Homes Act, 2007 2007 sur les foyers de soins de longue (LTCHA) was found. (a requirement under durée (LFSLD) a été constaté. (une the LTCHA includes the requirements exigence de la loi comprend les exigences contained in the items listed in the definition qui font partie des éléments énumérés dans of “requirement under this Act” in la définition de « exigence prévue par la subsection 2(1) of the LTCHA). présente loi », au paragraphe 2(1) de la LFSLD. The following constitutes written notification Ce qui suit constitue un avis écrit de nonof non-compliance under paragraph 1 of respect aux termes du paragraphe 1 de section 152 of the LTCHA. l’article 152 de la LFSLD.
WN #1: The Licensee has failed to comply with LTCHA, 2007 S.O. 2007, c.8, s. 6. Plan of care Specifically failed to comply with the following: s. 6. (7) The licensee shall ensure that the care set out in the plan of care is provided to the resident as specified in the plan. 2007, c. 8, s. 6 (7). Findings/Faits saillants :
Page 3 of/de 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 105 of 123
AGENDA ITEM #c) Ministry of Health and Long-Term Care
Ministère de la Santé et des Soins de longue durée
Inspection Report under the Long-Term Care Homes Act, 2007
Rapport d’inspection sous la Loi de 2007 sur les foyers de soins de longue durée
- The licensee has failed to ensure that the care set out in the plan of care is provided to the resident as specified in the plan. Re: Log #009891-16 Critical Incident Report # M521-000006-16 was received on a specified date for an allegation of staff to resident abuse. The incident is as follows: On a specified date resident #003 informed PSW #101 that during the previous night shift the resident rang the bell to be toileted. PSW #100 responded to the call and told the resident to pee in his/her brief. When resident #003 reported this to PSW #101, PSW #101 immediately reported the incident to the home’s Associate Director of Care (ADOC) and an investigation began. During the home’s investigation PSW #100 was interviewed and confirmed resident #003’s account of the incident. PSW #100 thought what she said was ok as she offered to change the resident’s brief immediately afterwards. Resident #003’s current plan of care states the following in regards to toileting:
- Limited assistance x 1 staff. Commode at bedside every evening. Resident #003 was interviewed by the ADOC during the home’s investigation and was described as being upset and crying regarding the incident. During the inspection, Inspector #541 interviewed resident #003 who recalled the incident. During interview resident #003 appeared to be upset when the incident was discussed. The home failed to toilet resident # 003 as specified in the plan of care. [s. 6. (7)] Additional Required Actions: VPC - pursuant to the Long-Term Care Homes Act, 2007, S.O. 2007, c.8, s.152(2) the licensee is hereby requested to prepare a written plan of correction for achieving compliance to ensure resident #003 receives assistance with toileting as specified in the plan of care, to be implemented voluntarily.
Page 4 of/de 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 106 of 123
AGENDA ITEM #c)
Issued on this
2nd
Ministry of Health and Long-Term Care
Ministère de la Santé et des Soins de longue durée
Inspection Report under the Long-Term Care Homes Act, 2007
Rapport d’inspection sous la Loi de 2007 sur les foyers de soins de longue durée
day of May, 2016
Signature of Inspector(s)/Signature de l’inspecteur ou des inspecteurs
Original report signed by the inspector.
Page 5 of/de 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 107 of 123
AGENDA ITEM #c)
2015 Resident/Family Survey Responses Summary Responses: 15 Note: Not all respondents answered all questions Are you satisfied that resident dignity and privacy are maintained? 2N 1N 2S 1S Unit not provided Total
Always 3 1
2N 1N 2S 1S Unit not provided Total Are we Compassionate?
2 1 1 3 2 9 Always
2N 1N 2S 1S Unit not provided Total Are we responsive? 2N 1N 2S 1S Unit not provided Total Are we respectful?
3 1 1 3 2 10
Do we explain your care and service to you? 2N 1N 2S 1S Unit not provided
Never
Most of the time 2 2 1
Some of the time
Neutral
Rarely
Never
Some of the time
Neutral
Rarely
Never
Some of the time
Neutral
Rarely
Never
Neutral
Rarely
Never
Neutral
Rarely
Never
1 6 Most of the time 1 2 1 1 5
1
3 2 2 1 1 9
2 1 4
Most of the time
1
1 2 Some of the time 1
1
10
1
1
Always
Most of the time 1 2 1
Some of the time
3 1
Total
Rarely
1
Most of the time
3 2 2 3 Total
Neutral
3
Always
Always 2N 1N 2S 1S Unit not provided
Some of the time
1 2 3 9 Always
Are we caring?
Most of the time 1 2
3 1 8
1 5
1
1
Resident/Family Survey Responses – Page 1
2016-062 Fairmount Home Quarterly Update Activity Report
Page 108 of 123
1 1
AGENDA ITEM #c)
Are you comfortable approaching staff with your concerns? 2N 1N 2S 1S Unit not provided
Always
Total Can you find appropriate staff when you need them? 2N 1N 2S 1S Unit not provided
3 1 2 2 1 9 Always
1 Total
Do we respond to your concerns in a timely manner? 2N 1N 2S 1S Unit not provided
1 Always 2
2 Total
4
How would you rate staff at keeping you informed about your family member? 2N 1N 2S 1S Unit not provided Total
Always
Are you satisfied with the medical attention provided by the Physician and Nurse Practitioner? 2N 1N 2S 1S Unit not provided Total
Always
Have your requests for therapy services been acted upon to your satisfaction? 2N 1N 2S 1S Unit not provided Total
Always
2 1
Most of the time
1 1 2
Some of the time 1 1
Neutral
Rarely
Never
1
1 2
2
Most of the time 4 2 2 2 1 11
Some of the time
Neutral
Rarely
1 1
1 1
1
Most of the time 2 2 2 1 2 9
Some of the time
Neutral
Rarely
Most of the time 2 2
Some of the time
Never
1
Never
1
1 1
1
Neutral
Rarely
Never
1 3 1 7
2 1 2 1 6
4 Most of the time 2 1
1 2 Some of the time
Neutral
1
1 1 1
1 4
2 3
Most of the time 2 1
Some of the time 1 1
1 4
2
Most of the time 1
Some of the time 1
2 2
1 1 Rarely
Never
Rarely
Never
Rarely
Never
3 Neutral
1 1 1 2 5
Programming Services Have Programming staff made an effort to include you/your relative in the available activities? 2N
Always 2
Neutral
Resident/Family Survey Responses – Page 2
2016-062 Fairmount Home Quarterly Update Activity Report
Page 109 of 123
AGENDA ITEM #c)
1N 2S 1S Unit not provided Total Do current programs meet your needs/expectations? (Please include suggestions in comment section) 2N 1N 2S 1S Unit not provided Total
1 1 2 6 Always 1
3 1 1
1
6
1
1
Most of the time 3 2 1
Some of the time
Neutral
2 8
1 1
Most of the time 4 2 1 2
Some of the time
9
1
1
Most of the time 1 1
Some of the time
Neutral
Never
Rarely
Never
Rarely
Never
Rarely
Never
1
2 3
Rarely
1 2
Dietary Services Are the meals satisfactory to you/the resident in variety, amount of food, appearance? 2N 1N 2S 1S Unit not provided Total
Always
If you/the resident has special dietary requirements, are they being met? 2N 1N 2S 1S Unit not provided Total
Always
Is our staff friendly and courteous when serving meals to residents and visitors? 2N 1N 2S 1S Unit not provided Total
Always
1 2 3
1 1
2 1 1 3 6
1 1
1 1 1 1
2 4
Neutral
2 4 Most of the time 2
3 5
1 3
2 Some of the time
Neutral
1
1 1
1
2
Some of the time
Neutral
Rarely
Never
Neutral
Rarely
Never
Housekeeping Are you satisfied with the cleanliness of resident rooms?
Always
2N 1N 2S 1S Unit not provided
3 1 1 2 Total
7
Are you satisfied with general cleanliness at Fairmount?
Always
2N 1N
3 1
Most of the time 1
2 1 1 2 5 Most of the time 1 2
1 3 Some of the time
Resident/Family Survey Responses – Page 3
2016-062 Fairmount Home Quarterly Update Activity Report
Page 110 of 123
AGENDA ITEM #c)
2S 1S Unit not provided
1 3 Total
8
1 3 7
Laundry Are you satisfied the linen provided is clean and in good repair? 2N 1N 2S 1S Unit not provided Total
Always
Do you/the resident have any concerns about clothing?
Always
3 2 1 2 1 9
2N 1N 2S 1S Unit not provided
Most of the time 1 1 1 1 2 6
Some of the time
Neutral
Rarely
Never
Most of the time
Some of the time 1
Neutral
Rarely
Never
1
1 1
1
1 2 2 2 3
Total
1
5
1
2
2
Most of the time
Some of the time 1 1 1
Neutral
Rarely
Never
2 2
1 4
Most of the time 1 1 1
Some of the time
Neutral
Rarely
Never
Billing & Trust Accounts Are you satisfied that accounts are administered efficiently? 2N 1N 2S 1S Unit not provided
Always 3 3 2 Total
8
Are your questions about accounts answered promptly?
Always
2N 1N 2S 1S Unit not provided
3 2
Total
2 1 8
1
2 5
1
Infection Prevention / Control Fairmount has a hand hygiene program. Do you find it easy to clean your hands at Fairmount? 2N 1N 2S 1S Unit not provided Total
Always 4 3 2 3 2 14
Most of the time
Some of the time
Neutral
Rarely
Never
Some of the time
Neutral
Rarely
Never
1 1
Reception Are your questions and concerns answered promptly? 2N
Always 3
Most of the time 1
Resident/Family Survey Responses – Page 4
2016-062 Fairmount Home Quarterly Update Activity Report
Page 111 of 123
AGENDA ITEM #c)
1N 2S 1S Unit not provided Total
1 1 1 1 7
1 1 2 1 6
Always
Most of the time 3 3 1
1
1 1
1
Maintenance Services Are you satisfied that we maintain control over temperature? 2N 1N 2S 1S Unit not provided Total Are you satisfied that we maintain control over noise? 2N 1N 2S 1S Unit not provided
3 1 4 Always 2
Total
Are you satisfied with the appearance of the grounds? 2N 1N 2S 1S Unit not provided Total
3 1 6
Always 3 2 1 3 2 11
1 8 Most of the time 1 2 1 2 6
Most of the time
Some of the time 1
Neutral
Rarely
Never
Neutral
Rarely
Never
Neutral
Rarely
Never
Neutral
Rarely
Never
1 1 1
2 Some of the time 1 1
2
Some of the time 1
1
1 2
1
Most of the time
Some of the time
Incontinence Products Are you satisfied with the incontinence products provided by the Home? 2N 1N 2S 1S Unit not provided Total
Always 2 1
1 1 2
1 4
1
2
2 4
1 1
Most of the time 1 1
Some of the time 1
2
1
4
1
Religious & Spiritual Care Are you satisfied with the Religious & Spiritual Care program? 2N 1N 2S 1S Unit not provided
Always 2
1 Total
3
Neutral
Rarely
1 1 2 2 6
Resident/Family Survey Responses – Page 5
2016-062 Fairmount Home Quarterly Update Activity Report
Page 112 of 123
Never
AGENDA ITEM #c)
Safety Are you aware that Maintenance must inspect all furnishings or equipment brought in for a resident? 2N 1N 2S 1S Unit not provided
Yes
No
Unsure
Total
3 2 1 2 2 10
1 1 1
Are you aware that Fairmount has a Resident Council? 2N 1N 2S 1S Unit not provided Total
Yes 4 3 2 3 3 15
No
Unsure
Are you interested in participating in a Family Council? 2N 1N 2S 1S Unit not provided Total
Yes 3 2
No
Unsure 1
1 1 2
3
Other Programs/Services
6
1 1 2 2 6
1 3
Do you know that the Home has a Nursing Restorative Care Program? 2N 1N 2S 1S Unit not provided Total
Yes
No
Unsure
2 1 1
2 1 1 2
2 6
6
1 1 3
Do you know family members are encouraged to volunteer at Fairmount? 2N 1N 2S 1S Unit not provided Total
Yes
No
Unsure
4 3 1 3 2 13
1
1 1
Are you aware that Social Work Services are available in the Home? 2N
Yes
No
Unsure
3
1
1
1
1
1
Resident/Family Survey Responses – Page 6
2016-062 Fairmount Home Quarterly Update Activity Report
Page 113 of 123
AGENDA ITEM #c)
1N 2S 1S Unit not provided
1 1 1 2 8
1 1 3
2
Would you recommend Fairmount Home to those requiring long-term care? 2N 1N 2S 1S Unit not provided Total
Yes
No
Unsure
How often do you visit the home? 2N 1N 2S 1S Unit not provided
Daily
Total
4 3 1 3 1 12
1 1 1 Total
1
3
1
1 2 3 Weekly 3 2 1 2 3 11
Monthly
Other 1
1
Comments: Q: Would you recommend Fairmount Home to those requiring long-term care? o For older clients Yes. (1N) • General o Great place to be- not perfect, but close! (2N) o NOISE control – a nearby resident is constantly calling “help”, comes into my room, and even comes into the bathroom. (2S) o Overall I am quite pleased with the care that my daughter gets at Fairmount, Just wish someone could get her motivated into some kind of activity and/or drawing. Thank you for all your TLC (1S) •
Staff o o o o o o
Staff is responsive but they are so busy! They do the best they can. (2S) Has only seen the Doctor once, but the nurses are good. (2S) Staff name tags are often not visible. (Unit not provided) Staff needs to be more observant and helpful when a resident is stressed. (Unit not provided) There appears to be less staff. (Unit not provided) Bedtime routines can be too rushed. (Unit not provided)
Q: Do we respond to your concerns in a timely manner? o Most of the time, but they are very busy (2S)
Resident/Family Survey Responses – Page 7
2016-062 Fairmount Home Quarterly Update Activity Report
Page 114 of 123
AGENDA ITEM #c)
•
Programming o Disappointed with “Never too old to pretend”. Thought it would involve more personal storytelling opportunities involving interaction with other residents for my Dad. Unfortunately many activities have involved movements that my Dad is incapable of. (2N) o Due to circumstances outside Fairmount’s control participation is very limited. (1N) o I like the food prep recreation programs and outings. (Unit not provided) o Like to see Residents outside more often. (Unit not provided)
•
Dietary o Generally very good but sometimes see staff is very rushed and see drink cart is put away too fast-must ask for a beverage rather than getting it myself. (1N)
•
Housekeeping o My Husband requires sometimes extra help as he eats in his room and occasionally has accidents in the bathroom, often these are cleaned up, but not all the time, so I do it. (1N) Laundry o Good job keeping clothes clean and available. Thanks (1N) Q: Do you/the resident have any concerns about clothing?
•
o Some of the time lost. (1S) o I wish Shirts/pants could be ironed. (Unit not provided) o I wis shoes were polished when necessary. (Unit not provided) •
Maintenance o The heaters on the roof make a lot of noise which sometimes startles my husband. And the dehumidifiers are very noisy in the summer. (1N) Q: Are you satisfied that we maintain control over temperature? o Neutral - Too hot
(Unit not provided)
•
Billing & Trust Accounts o Great Job (1N)
•
Reception o They are very helpful-Thanks (1N) o I really wish there was someone visible at the front desk during the day on weekends-not tucked behind! (Unit not provided) Q: Are your Questions and concerns answered promptly? o Not always attended
•
(1S)
Incontinence Products o I especially like the wipes
(1N)
Resident/Family Survey Responses – Page 8
2016-062 Fairmount Home Quarterly Update Activity Report
Page 115 of 123
AGENDA ITEM #a)
By-Law Number 2016-0017 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the establishment of the Planning Advisory Committee Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas By-law No. 2013-0020 allows Council to establish Committees, their memberships, mandates and reporting practice, with said committees forming part of By-law 2013-0020 as Schedule B; And Whereas The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020 as it relates to the establishment of a Planning Advisory Committee; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows:
- That By-law 2013-0020 be amended to add Schedule B-4 attached to this by-law hereto as Appendix A:
- That this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 18th day of May, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of May, 2016. The Corporation of the County of Frontenac
Frances Smith, Warden
By-Law To Amend By-Law 2013-0020 as it Relates to the Establ…
Jannette Amini, Clerk
Page 116 of 123
AGENDA ITEM #a)
Appendix A to By-law 2016-0017 SCHEDULE B-4 – ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME:
Planning Advisory Committee
ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac Planning Advisory Committee shall be comprised of xxx (x) members appointed by County Council as follows: three (3) member of the public; and four (4) members of County Council, those being the Mayors of each Township. (ii) The members of the County of Frontenac Planning Advisory Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council; (iii) The County of Frontenac Planning Advisory Committee shall adhere to the County’s Procedural By-law No. 2013-0020 and any amendments thereto, specifically Section 26 – Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Community Development Advisory Committee will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. MANDATE/TERMS OF REFERENCE: The Planning Advisory Committee is responsible for overseeing all regional development, planning, and economic development within the County of Frontenac in accordance with the County’s Official Plan document, Directions for Our Future sustainability plan, and the Frontenac County Economic Development Charter. The Planning Advisory Committee shall: 1.
Be responsible directly to Council for those items emanating from the Planning & Economic Development Department.
By-law No. 2016-0017 – To Amend By-law No. 2013-0020 (Council and Committee Procedural By-law) as it relates to the establishment of the Planning Advisory Committee May 18, 2016 Page 2 of 5
By-Law To Amend By-Law 2013-0020 as it Relates to the Establ…
Page 117 of 123
AGENDA ITEM #a)
Ensure co-ordination and consultation with other County Advisory Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Advisory Committee mandate.
Consult with the City of Kingston Rural Affairs Advisory Committee on issues of joint interest and/or impact rural residents and businesses, or relating to items of interest for the agricultural and associated industries, and to issues with respect to rural affordable housing.
Receive reports from staff on items within the Committee’s mandate.
Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located.
Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
Recommend to Council, the County of Frontenac’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
Monitor provincial and federal legislation that has an impact on planning matters.
Specific Responsibilities The Planning Committee shall: Planning 1.
Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
Make recommendations to Council with respect to County Official Plan matters.
Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters.
Encourage and support the ongoing County sustainability plan, Directions for Our Future.
By-law No. 2016-0017 – To Amend By-law No. 2013-0020 (Council and Committee Procedural By-law) as it relates to the establishment of the Planning Advisory Committee May 18, 2016 Page 3 of 5
By-Law To Amend By-Law 2013-0020 as it Relates to the Establ…
Page 118 of 123
AGENDA ITEM #a)
When applicable, review and consider reports on the following matters that fall within the mandate of the Committee: 1.
Subdivision and condominium applications;
Extensions of draft plan approvals;
County and Township Official Plan amendments; and
County and Township Official Plan updates.
Housing 6.
Make recommendations to Council on housing policies contained in the County Official Plan, based on: 1.
housing requirements and targets for the County of Frontenac;
federal and provincial housing policies and other related policy initiatives;
reports outlining the periodic review and evaluation of the housing situation in the Frontenacs; and
implementation of the City of Kingston/Frontenac County Municipal Housing Strategy and related housing policy initiatives.
Make recommendations to Council on how to adequately and affordably house Frontenac County residents, and provide options for increasing the supply of affordable housing.
Make recommendations to Council on issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing.
Economic Development 9.
Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the County’s rural areas and interests, including tourism.
Work with the County Community Development Advisory Committee (CDAC) and the Community Futures Development Corporation (CFDC) to support economic growth and stability in the Frontenacs.
Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote economic development in the rural areas.
By-law No. 2016-0017 – To Amend By-law No. 2013-0020 (Council and Committee Procedural By-law) as it relates to the establishment of the Planning Advisory Committee May 18, 2016 Page 4 of 5
By-Law To Amend By-Law 2013-0020 as it Relates to the Establ…
Page 119 of 123
AGENDA ITEM #a)
Have responsibility and focus on issues relating to economic development within Frontenac County, and provide guidance to Council and to County staff.
Receive advice from, and work with economic development stakeholders such as Community Futures Development Corporation, Land ‘O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees.
Encourage the creation of initiatives to support the implementation of the County Economic Development Charter.
COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Three (3) Representatives from the Community: • • • Four (4) members of County Council, those being the Mayors of each Township: • North Frontenac – Councillor Higgins • Central Frontenac – Councillor Smith • South Frontenac – Councillor Vandewal • Frontenac Islands – Councillor Doyle
By-law No. 2016-0017 – To Amend By-law No. 2013-0020 (Council and Committee Procedural By-law) as it relates to the establishment of the Planning Advisory Committee May 18, 2016 Page 5 of 5
By-Law To Amend By-Law 2013-0020 as it Relates to the Establ…
Page 120 of 123
AGENDA ITEM #b)
By-Law No. 2016-0018 Of The Corporation of the County of Frontenac being a by-law to authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462 Whereas the County of Frontenac’s paramedics are represented by Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462); And Whereas the County of Frontenac’s collective agreement with OPSEU Local 462 expired as of December 31, 2013; And Whereas a two year collective agreement, effective January 1, 2014 to December 31, 2015, was reached on April 11, 2016 and has been affirmed by a union membership ratification vote taken April 20, 2016; And Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise: Now Therefore the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Warden and Clerk be authorized to execute a two year collective agreement, effective January 1, 2014 to December 31, 2015, with Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462) which represents the County’s paramedics;
That the agreement shall be attached to and form part of this by-law.
That this By-law shall come into force and take effect as of the final passing thereof.
Read a first and second time this 18th day of May, 2016. Read a third time and finally passed this 18th day of May, 2016. The Corporation of the County of Frontenac
Frances Smith, Warden
To authorize the execution of an Agreement with the Ontario …
Jannette Amini, Clerk
Page 121 of 123
AGENDA ITEM #c)
By-Law No. 2016-0018 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on May 18, 2016
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 18th 2016 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 18th 2016 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 18th 2016 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Confirmation of Actions and Proceedings (Proposed By-Law No….
Page 122 of 123
AGENDA ITEM #c)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of May 2016. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of May 2016.
The Corporation of the County Of Frontenac
Frances Smith, Warden
Jannette Amini, Clerk
By-Law No. 2016-0018 – To Confirm all Actions and Proceedings of County Council May 18, 2016
Confirmation of Actions and Proceedings (Proposed By-Law No….
Page 2 of 2
Page 123 of 123
