Regular Council - 18 Oct 2023 - Agenda — North Frontenac News Media

Published October 18, 2023

Word Count 17430 words

Reading Time 82 min read

Body: Council Type: Agenda Meeting: Regular Date: October 18, 2023 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, October 18, 2023 – 9:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. https://youtube.com/live/GESD46ljr1w?feature=share

Agenda Page Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Roll Call Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held September 20,
The security of the property of the municipality or local board - as it relates to potential vulnerabilities of County property.
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to negotiations regarding funding agreements. Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

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10 - 19

Adoption of Minutes a) Minutes of Meeting held September 20, 2023 Resolved That the minutes of the regular Council meeting held September 20, 2023 be adopted. Delegations and/or Presentations Proclamations a) GIS Day November 15, 2022 Whereas Geography Awareness Week is November 13 – 17, 2023; And Whereas International Geographic Information System (GIS) Day is November 15, 2023; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 15, 2023 as GIS Day in Frontenac County. Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Briefings a) Dr. Piotr Oglaza, Medical Officer of Health, KFL&A Public Health, will present to County Council, highlights of Public Health programs and services along with an overview of the its draft 2024 budget. b)

Ms. Laura Carter, CEO/Chief Librarian, Kingston Frontenac Public Library, will present to County Council, highlights of the library programs and services along with an overview of the Library’s draft 2024 budget.

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20 - 37

Ms. Ruth Noordegraaf, City of Kingston Housing and Social Services, will present to County Council, highlights of the Housing and Social Services programs along with an overview of the draft 2024 budget.

Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.

Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home a) That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. 38 - 73

Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, will brief the Committee of Management of Fairmount Home with respect to the recommendations stemming from the adoption of the 2023-2026 County of Frontenac Strategic Plan as it relates to Fairmount Home and Frontenac Paramedics.

74 - 76

2023-111 Office of the Chief Administrative Officer Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session Recommendation: That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Fairmount Home by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-111.

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.

Recommend Reports from the Chief Administrative Officer

Page 3 of 104

Page 77 - 79

2023-111 Office of the Chief Administrative Officer Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session Recommendation: That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Frontenac Paramedics by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-111.

80 - 81

2023-110 Corporate Services Appointment of Financial Auditor Recommendation: That the Council of the County of Frontenac accept this Corporate Services - Finance - Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm KPMG LLP, as auditor for the financial reporting years of 2023 - 2027; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment.

82 - 85

Information Reports from the Chief Administrative Officer a) 2023-112 Planning & Economic Development Final Approval – Hartington Subdivision – County File 10T2013/002 Reports from Advisory Committees of County Council

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Page 86 - 96

Report of the Planning and Economic Development Advisory Committee All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Report of the Planning and Economic Development Advisory Committee

That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows: 1.

2023-109 Planning and Economic Development Department Official Plan Amendment – County of Frontenac Official Plan – Communal That the draft by-law, included as Attachment 1 to Report Number 2023-109, adopting Official Plan Amendment Number 3 to the County of Frontenac Official Plan, to recognize the use of communal water and wastewater services for new development across Frontenac County, be approved; and, That the Official Plan of the County of Frontenac, as amended, be further amended as per the draft by-law in Attachment 1 to Report Number 2023-109, being Official Plan Amendment Number 3 for the County of Frontenac Official Plan.

2023-099 Planning and Economic Development Advisory Committee The County of Frontenac Planning and Economic Development Advisory Committee recommend to County Council the approval of the Planning and Economic Development 2024 – 2028 Business Plan; and

Page 5 of 104 That the Director of Planning and Economic Development provide an overview to County Council as part of the 2024 budget

Page 97 - 98

Report of the Administration Committee [Specific appointment recommendations will be distributed under separate cover following the Administration Committee meeting on Monday, October 16th.] That the Report received from the Administration Committee be received and adopted. Report of the Administration Committee The Administration Committee reports and recommends as follows: Consideration of applications submitted for appointment to the Communal Services Technical Advisory Committee: That Roy Huetl, Dan Hulton, Stephen Keeley, Jim McIntosh and Phil Tibble be appointed to the Communal Services Technical Advisory Committee.

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given

Page 6 of 104

Page a)

Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Moved by: Deputy Warden Smith Seconded by: Councillor Lichty Whereas, all Ontarians deserve and expect a safe and respectful workplace; Whereas, municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful discourse; Whereas, several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst members of municipal councils; Whereas, these incidents seriously and negatively affect the people involved and lower public perceptions of local governments; Whereas, municipal Codes of Conduct are helpful tools to set expectations of council member behaviour; Whereas, municipal governments do not have the necessary tools to adequately enforce compliance with municipal Codes of Conduct; Now, Therefore Be It Resolved That the Council of the County of Frontenac supports the call of the Association of Municipalities of Ontario for the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal governments; And Further That the legislation encompass the Association of Municipalities of Ontario’s recommendations for:  Updating municipal Codes of Conduct to account for workplace safety and harassment  Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario  Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province  Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner  Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office.

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Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From SPR Research Public Opinion regarding Bill 23 and Related Measures Affecting the Greenbelt and Housing [Distributed to Members of County Council September 22, 2023] b)

From the City of Cambridge regarding a Resolution concerning School Bus Stop Arm Cameras [Distributed to Members of County Council September 22, 2023]

From the City of Cambridge regarding a Resolution declaring Intimate Partner Violence and Epidemic [Distributed to Members of County Council September 22, 2023]

From AMO regarding Navigating Conflict Relationships as an Elected Official Training [Distributed to Members of County Council September 29, 2023]

From Northumberland County regarding a Resolution Supporting Highway Traffic Act Amendments [Distributed to Members of County Council September 29, 2023]

From the City of Quinte West regarding a resolution on Chronic Pain Treatment [Distributed to Members of County Council September 29, 2023]

From the Town of Aurora regarding a Resolution on Councils Opposition to Strong Mayor Powers [Distributed to Members of County Council September 29, 2023]

From the Town of Aurora regarding a Resolution on Gender-Based Intimate Partner Violence Epidemic [Distributed to Members of County Council September 29, 2023]

From the Town of Midland regarding a resolution concerning Catch and Release Justice in Ontario [Distributed to Members of County Council September 29, 2023]

From the Town of Perry sound regarding a resolution to apply regulations to short-term rental digital platforms [Distributed to Members of County Council September 29, 2023]

From the County of Brant regarding a resolution in support of for Guaranteed Livable Income Program [Distributed to Members of County Council October 6, 2023]

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Page l)

From the Town of Wasaga Beach regarding a resolution calling for a Provincial Task Force on illegal Car Rallies [Distributed to Members of County Council October 6, 2023]

From the City of Burlington regarding a resolution on Provincial legislation for third-party short-term rental companies [Distributed to Members of County Council October 13, 2023]

From the Town of Cobourg regarding a resolution on illegal land use enforcement [Distributed to Members of County Council October 13, 2023]

From the Township of Howick regarding a Resolution in Support of Catch and Release Justice in Ontario [Distributed to Members of County Council October 13, 2023]

Other Business By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)

Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed.

99 - 101

By-Laws a) To Amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) [Proposed By-law No. 2023-044]

102

To appoint a Municipal Auditor [Proposed By-law No. 2023-045]

103 - 104

To confirm all actions and proceedings of County Council on October 18, 2023 [Proposed By-law No. 2023-046]

Adjournment

Page 9 of 104

Minutes of the Regular Meeting of Council September 20, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, September 20, 2023, at 9:00 AM. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:17 am, with regular business commencing at 9:30 am. Roll Call Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Ray Leonard, Gerry Lichty, and Bill Saunders

Regrets:

Councillor Judy Greenwood-Speers

Also Present:

County: Richard Allen, Manager of Economic Development Susan Brant, Administrator-Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant to the CAO Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer/Deputy Clerk

Closed Session Motion #: 157-23

Moved By: Seconded By:

Deputy Warden Smith Councillor Saunders

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

Adoption of Closed Minutes of Meetings held July 19, 2023
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – as it relates to contract implications with Emmons and Mitchell Carried

Page 10 of 104 Minutes of Meeting held September 20, 2023

Motion #: 158-23

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

Resolved That Council rise from Committee of the Whole closed session without reporting. Carried Public Meeting The following was a public meeting to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2024 budget. a)

Submission from Cataraqui Conservation regarding its Trails Partnership Request

Submission from the Food Policy Council regarding its annual funding request. Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

There were none. Adoption of Minutes a)

Minutes of Meeting held July 19, 2023

Motion #: 159-23

Moved By: Seconded By:

Councillor Fowler Councillor Lichty

Resolved That the minutes of the regular Council meeting held July 19, 2023, be adopted. Carried Delegations and/or Presentations a)

Nancy Cairns addressed Council on behalf of The Women of Ontario Say No Proclamations

Regular Meeting of Council Minutes September 20, 2023

Page 11 of 104 Minutes of Meeting held September 20, 2023

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Move into Committee of the Whole Motion #: 160-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home

Motion #: 161-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)

Staff Briefing: Ms. Susan Brant, Administrator, Fairmount Home briefed the Committee of Management of Fairmount Home with respect to the Fairmount Home Strategic Plan 2023-2027.

2023-107 Fairmount Home Strategic Plan 2023-2027

Motion #: 162-23

Moved By: Seconded By:

Councillor Lichty Councillor Saunders

Whereas the Fixing Long-Term Care Act, 2021 requires a mission statement for each of the licensee’s long-term care homes that must be put into practice in the day-to-day operation of the long-term care home; Be it Resolved That Council of the County of Frontenac accept the Fairmount Home Strategic Plan 2023-2027; And Further That Council direct staff to implement the Fairmount Home Strategic Plan 2023-2027 in the day-to-day operations of the long-term care home. Carried Regular Meeting of Council Minutes September 20, 2023

Page 12 of 104 Minutes of Meeting held September 20, 2023

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2023-105 Fairmount Home Capital Expenditures Motion #: 163-23 Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried Recommend Reports from the Chief Administrative Officer a)

2023-103 Frontenac Paramedics 2024 Legislated Response Time Performance Plan

Motion #: 164-23

Moved By: Seconded By:

Councillor Fowler Councillor Lichty

Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2024 Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting Option 1, to Maintain current RTS targets for the 2024 Response Time Standard. Carried as Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 165-23

Moved By: Seconded By:

Councillor Leonard Warden Vandewal

That the motion be amended to insert Option 1, to Maintain current RTS targets. Carried b)

2023-104 Office of the Chief Administrative Officer Municipal Services Corporation – Next Steps

Motion #: 166-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Appointment of Board of Directors That the Council of the County of Frontenac request that prior to October 21, 2023, the Councils of each member municipality appoint a member to the Board of the Frontenac Municipal Services Corporation (FMSC). Carried

Regular Meeting of Council Minutes September 20, 2023

Page 13 of 104 Minutes of Meeting held September 20, 2023

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Motion #: 167-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Appointment of a Technical Advisory Committee (TAC) That the Council of the County of Frontenac advertise for five (5) members with a sufficient level of expertise in financial management, communal servicing engineering, and land development for a Technical Advisory Committee (TAC) to support the Frontenac Municipal Services Corporation (FMSC) prior to the formation of the Operating Board; And Further That Procedural By-law 2022-0026 be amended to delete Schedule B-5 Communal Services Governance/Operations Model Review Committee and replace with a new Schedule B-5 Communal Services Technical Advisory Committee, attached as Appendix A to this report; And FurtherThat the Policy A09-ADM-001, Citizen Appointments to Boards and Committees of County Council be waived to permit consideration of applications from persons not eligible to be elected as a member of County Council; Carried c)

2023-106 Corporate Services Use of Ontario Community Infrastructure Fund for Asset Management Plan Motion #: 168-23 Moved By: Councillor Leonard Seconded By: Councillor Fowler Be It Resolved That the Council of the County of Frontenac accept Report 2023-106 Corporate Services – Use of Ontario Community Infrastructure Fund for Asset Management Plan report for information; And Further That the Council of the County of Frontenac authorize staff to expend up to $100,000 in Ontario Community Infrastructure Funding for the purposes of updating asset condition assessments, and preparing the County of Frontenac’s Asset Management Plan. Carried Information Reports from the Chief Administrative Officer a)

2023-101 Office of the CAO Lean Implementation Frontenac Team (LIFT), Key Performance Indicators (KPIs), and Balanced Scorecard Update 2023-102 Corporate Services 2023 Second Quarter Financial Summary and Outlook

Regular Meeting of Council Minutes September 20, 2023

Page 14 of 104 Minutes of Meeting held September 20, 2023

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Reports from Advisory Committees of County Council a)

Report of the Planning and Economic Development Advisory Committee All recommendations by the Planning and Economic Development Advisory Committee will be brought forward to the Budget meetings October 24 and 25. These recommendations will be included as part of budget deliberations to Council as project proposals in the 2024 Draft Budget, where in line with the budget policy, will be voted in or out by Council. It is the sole prerogative of County Council to pass the County budget and review and approve any service level changes for the County. Return to Council

Motion #: 169-23

Moved By: Seconded By:

Councillor Lichty Councillor Saunders

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 170-23

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)

Consent to Sale of Board of Health Property 1130 Elizabeth Street, Sharbot Lake Motion #: 171-23 Moved By: Deputy Warden Smith Seconded By: Councillor Gowdy Whereas the KFL&A Board of Health declared as surplus its property located at 1130 Elizabeth Street, Sharbot Lake, at its board meeting held on June 26, 2023; and, Whereas Section 52(4) of the Health Protection and Promotion Act requires that the Board of Health first obtain the consent of the councils of the majority of municipalities within the Health Unit served by the Board of Health;

Regular Meeting of Council Minutes September 20, 2023

Page 15 of 104 Minutes of Meeting held September 20, 2023

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Now Therefore Be It Resolved That the Council of the County of Frontenac consents to the sale of property owned by the Board of Health located at 1130 Elizabeth Street, Sharbot Lake. Carried Giving Notice of Motion Deputy Warden Smith advised that she will be bringing forward to the next Council meeting a motion to support the recommendation of the Women of Ontario Say No. Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k)

From the Town of Parry Sound regarding a resolution calling for housing & protection of water resources [Distributed to Members of County Council July 21, 2023] From Cunningham Swan providing release of documents for File FOI 22607 [Distributed to Members of County Council July 28, 2023] From the City of Ottawa regarding a resolution on the donation of decommissioned Ambulances [Distributed to Members of County Council July 28, 2023] From the City of Toronto regarding a resolution on its comments on the Proposed Provincial Policy Statement [Distributed to Members of County Council July 28, 2023] From the City of Woodstock regarding a resolution concerning a safe and respectful workplace [Distributed to Members of County Council July 28, 2023] From the City of Woodstock regarding a resolution in support of Oxford County resolution on Homelessness and opioid crisis [Distributed to Members of County Council July 28, 2023] From the Southern Frontenac Community Services providing its Q1&2 Transportation Reports [Distributed to Members of County Council July 28, 2023] From the Town of Fort Erie regarding a resolution concerning controls on Airbub, VRBO and others affecting municipal rentals [Distributed to Members of County Council July 28, 2023] From MP Mark Gerretsen congratulating the County on receiving the AMCTO EA Danby Certificate of Merit [Distributed to Members of County Council August 18, 2023] From MPAC regarding the extension of the current assessment cycle to 2024 [Distributed to Members of County Council August 18, 2023] From Northumberland County regarding a resolution on Amendments to

Regular Meeting of Council Minutes September 20, 2023

Page 16 of 104 Minutes of Meeting held September 20, 2023

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l) m) n) o) p) q) r) s) t) u) v) w) x) y) z) aa)

Improve Municipal Codes of Conduct and Enforcement [Distributed to Members of County Council August 18, 2023] From the Ministry of Infrastructure Programs regarding Red Tape Reduction Measures for designated broadband projects [Distributed to Members of County Council August 18, 2023] From the Municipality of Powaan regarding a resolution on Amendments to Improve Municipal Codes of Conduct and Enforcement [Distributed to Members of County Council August 18, 2023] From the Municipality of Shuniah regarding a resolution concerning changes to MFIPPA [Distributed to Members of County Council August 18, 2023] From the Municipality of St. Charles regarding a resolution concerning the Highway Traffic Act [Distributed to Members of County Council August 18, 2023] From the Municipality of St. Charles regarding a resolution in Support for Bill 5 [Distributed to Members of County Council August 18, 2023] From the Municipality of St. Charles regarding a resolution of support for on new PPS [Distributed to Members of County Council August 18, 2023] From the Municipality of St. Charles regarding a resolution on Homelessness [Distributed to Members of County Council August 18, 2023] From the Township of Emo regarding a Resolution concerning Black Ash Tree as endangered [Distributed to Members of County Council August 18, 2023] From Louise Moody, RFCS inviting Council to the KFL&A Resilience Symposium [Distributed to Members of County Council September 1, 2023] From the Frontenac Federation of Agriculture inviting Council to the Farm Tour 2023 [Distributed to Members of County Council September 1, 2023] From the Municipality of Chatham-Kent regarding a resolution requesting changes to MFIPPA [Distributed to Members of County Council September 1, 2023] From the Town of Fort Erie regarding a resolution in support of changes to MFIPPA [Distributed to Members of County Council September 1, 2023] From the Town of Plympton-Wyoming regarding a resolution of Support for MFIPPA Reform [Distributed to Members of County Council September 1, 2023] From the Township of Killaloe, Hagarty and Richards regarding a resolution for regulations on digital platforms such as Airbnb [Distributed to Members of County Council September 1, 2023] From the Township of Severn regarding a resolution on Climate Emergency Just Transition Transfer [Distributed to Members of County Council September 1, 2023] From Kelly Pender, CAO regarding applications for expropriation

Regular Meeting of Council Minutes September 20, 2023

Page 17 of 104 Minutes of Meeting held September 20, 2023

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ab) ac) ad) ae) af) ag)

[Distributed to Members of County Council September 8, 2023] From the Township of Matachewan regarding a resolution concerning Municipal Codes of Conduct [Distributed to Members of County Council September 8, 2023] From Durham Region regarding a Resolution supporting amendments to the Highway Traffic Act [Distributed to Members of County Council September 15, 2023] From the Municipality of Shuniah regarding a Resolution on Chronic Pain Treatments [Distributed to Members of County Council September 15, 2023] From the Town of Grimsby regarding a resolution concerning a Guaranteed Livable Income [Distributed to Members of County Council September 15, 2023] From the Town of Plympton-Wyoming regarding a Resolution on Strengthening Municipal Codes of Conduct [Distributed to Members of County Council September 15, 2023] From the Township of Cramahe regarding a Resolution on the Highway Traffic Act Amendments [Distributed to Members of County Council September 15, 2023]

Other Business By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 172-23

Moved By: Seconded By:

Councillor Fowler Councillor Lichty

Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried b)

Third Reading

Motion #: 173-23

Moved By: Seconded By:

Councillor Fowler Councillor Lichty

Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried

Regular Meeting of Council Minutes September 20, 2023

Page 18 of 104 Minutes of Meeting held September 20, 2023

Page 9 of 10

By-Laws a)

To adopt a 2024 Legislated Land Ambulance Response Time Performance Plan [Proposed By-law No. 2023-041]

To amend By-law No. 2022-0026 (to Delete the Communal Service Governance/Operational Model Review Committee and add the Communal Services Technical Advisory Committee. [Proposed By-law Number 2023-042]

To confirm all actions and proceedings of County Council on September 20, 2023 [Proposed By-law No. 2023-043] Adjournment

Motion #: 174-23

Moved By: Seconded By:

Deputy Warden Smith Councillor Saunders

That the meeting hereby adjourn at 11:21 a.m. Carried

Ron Vandewal, Warden

Regular Meeting of Council Minutes September 20, 2023

Page 19 of 104 Minutes of Meeting held September 20, 2023

Jannette Amini, Clerk

Page 10 of 10

October 18, 2023 Report 2023-09

Page 20 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

Page 21 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule – October • • • • • • • • • • • •

Emergency Management Exercise and Training – October 5th EOLC Monthly Meeting – October 5th EOWC SPC Meeting – October 6th Bi-Weekly Joint Administrative Facility Meeting – October 10th & October 24th Paramedic Site Visits – October 3rd, 10th & 31st EOWC Wardens’ Caucus Meeting – October 12th Administration Committee Meeting – October 16th EOWC Warden’s Caucus Meeting – October 16th & 17th Frontenac County Council – October 18th Old House Staff Meeting - October 19th Joint Frontenac CAOs Meeting – October 23rd Budget Meetings – Council Presentations – 2024 Business Plans & Project Proposals Detailed Budget Presentation – October 24th & October 25th

Page 22 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Update – EOWC and EOLC • EOWC Special EOWC CAOs’ Meeting (Virtual) – October 6th EOWC Warden’s Caucus Meeting (Virtual) – October 12th EOWC Warden’s Caucus Meeting (City of Ottawa) – October 16th & October 17th EOLC Regular Board Meeting

October 5th

Page 23 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications AMO is excited to launch a new Healthy Democracy Project website section full of resources, articles, and videos related to our three streams of work. And you can check out our first Healthy Democracy video. Please enjoy and share these new resources with your networks. Understanding municipal government is to appreciate the range of services provided to residents and business community. It is the order of government closest to the people. Local Government Week, October 15-21, is meant to educate youth on the importance and operation of municipal government, but one is never too old to learn. AMO’s Baseline Waste & Recycling Report reviews Ontario’s current circular economy efforts. With only 10 years of disposal capacity remaining in Ontario, new waste diversion policy is required.

Page 24 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications (2) Eyes on Events •

The 2024 ROMA Conference, themed, Closer to Home, will provide rural municipal leaders the opportunity to address policy issues, funding concerns, and to meet directly with Provincial Ministers on local issues. Register by October 27 to access early bird rates. For full registration and hotel information, click here

Municipal Wire* •

Wetland Conservation and Offsetting: Leading Policy Standards and Examples is a webinar for municipal and conservation authority planning and environment staff. Host: Ontario Nature. October 17, 11:00 – 12:00 p.m. Register here!

Page 25 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment Administrative Building Redevelopment update as of October 10, 2023 A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress •

Level 0: Glazing repairs to be completed, painting of washrooms and cleaning out of storage for ceiling installation

•

North Addition: Pressure testing of plumbing to allow floor infills and walls to be closed, ceiling bulkhead framing complete, electrical rough-ins ongoing and masonry to commence.

Page 26 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment (2) Heritage Building: Level 2: Painting and patching proceeding and wood baseboard patching ongoing Level 1: Drywall proceeding on walls and ceilings. Painting in some areas has commenced. Aluminum frame installations ongoing. Level 0: Drywall mud and tape ongoing. Fire taping of all rated columns to proceed. East Addition: Parapet installation to be completed, pour slab on deck and outer remaining walls at grade, forming of outer concrete wythe to be complete to prep pour, intumescent paint on Level 0 to be installed. Exterior: Retaining wall installations to proceed, paver installations to proceed, planting and sod to commence.

Page 27 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

2023 United Way Banner Sponsorship Location Frontenac County- Montreal St near Hotel Dieu Hospital

Page 28 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Human Resources Update – Key Activity •

Recruitment

•

Labour

•

HRIS

o o o

o o o o o o

357 postings YTD October 10th Interviews for Remote Patient Monitoring Clerk ongoing Shawn Phillips successful to permanent full-time Superintendent; posting to backfill temp full-time Superintendent

CUPE 2290 – interest arbitration date November 10th Resolution of some grievances OPSEU arbitration x2 end of October 3 ongoing investigations

Performance Management and Succession Management remain in testing Scheduling – demo of revamped Star Garden system this week

o Miscellaneous • • •

Budget, business plan and project proposal prepared 360 feedback process initiated for an additional 9 leaders Awaiting results of disability management program – National Institute of Disability Management and Research (NIDMAR); interviews now complete and waiting for recommendation report

Page 29 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update Fa i r m o u nt ’s re s i d e nt s f i l l e d 2 2 d o n ate d p u rs e s w i t h to i l et r i e s fo r l o c a l wo m e n i n n e e d . T h a n k yo u to t h o s e w h o m a d e d o n at i o ns !

Page 30 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update (2) Resident Vaccination Clinic: • 94% of eligible residents have received a COVID booster • 91% of residents have received an Influenza vaccine A staff influenza clinic was offered on Thursday, October 5 and additional influenza vaccination clinic will be offer in October. COVID vaccinations will also be offered when the vaccine is received from KFL&A Public Health

Page 31 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update 2023 Governor General’s Exemplary Service Award recipients • • • •

Dave Doran Jeremie Hurtubise Jason Kervin Ingmar Freitag

Page 32 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update (2) • New Paramedic 12-hour resource implemented October 9 • Ontario Association of Paramedic Chiefs Annual Symposium September 27 and 28. Workshops on: Mental Health Logistics Women in Paramedic Leadership

• Superintendent Jeremie Hurtubise and Education Coordinator Jason Kervin completed the International Academy for Professional Driving Emergency Medical Vehicle Operation instructor program Support ongoing Paramedic Driver Safety training

• Medication Safety Self-Assessment program through Institute for Safe Medication Practices Canada launched Focus on patient safety

Page 33 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, September 2023

The topmost-visited webpages in September were related to careers, ferry passage, and the K&P Trail. Topmost social media posts were from the Open Farm Days launch event, Sep 2. Another picture of Wolfe Islanders III and IV passing each other at Kingston, Sep 15, did extremely well, too. On the Fairmount side, the top social post related to a resident trip to a local restaurant, Sep 22.

Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca

19,266 17,546 6,741 3,879

Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Fairmount Facebook K&P Trail Facebook Group H.I. Ferry Twitter

6,911 226 366 570 1,418 2,157 1,253 1,312

Total engagements in July and August 61,645 Change from July/Aug 2023 (Avg.) 17% Change from Sep 2022 6%

Page 34 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, September 2023 (2) • Neighbours Saving Neighbours program went live Sep 1 • More than 60 NSN responders trained and ready across Frontenac • NSN volunteers dispatched to medical emergencies twice as of Oct 12 • Organizers now working to expand the program to neighbouring municipalities

Page 35 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Department Update • Communal Services Staff presented a proposed amendment to the County Official Plan (OPA #3) at the Planning and Economic Development Advisory Committee on October 4th. OPA #3 proposes the addition of policies to support the use of communal services and the new Municipal Services Corporation. The amending by-law will be presented to County Council on October 18th. • Sharbot Lake School Site Redevelopment – Future Land Uses County Planning staff have been working with the Township of Central Frontenac conducting public engagement about the future use of the former school site. The online survey has closed, and 884 submissions were received. Staff will be providing a summary to Township council later this fall. • Delegated Authority for Undisputed Consents – North Frontenac In September, North Frontenac Council directed staff to prepare a draft by-law to delegate the approval of undisputed consents to the Township Clerk. Township and County planning staff will be presenting the draft by-law by the end of the year. Similar presentations will be made to Central Frontenac and Frontenac Islands Councils in the coming months.

Page 36 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Application Update (September & October) North Frontenac, Central Frontenac, & Frontenac Islands • Applications for Central remained high in September and October, while they were more moderate for North and the Islands. • In terms of new applications submitted in 2023, the percentage of files as of the end of October will be 70% of the volume from 2022.

13 12 11 10 9 8 7

7 6

6 5 4 3 2 1 0

North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

Page 37 of 104 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Economic Development Updates Join the Frontenac Business Community for the Frontenac Business Retreat & Awards November 14|| 12:00 PM – 7:00 PM RKY Camp, Parham, ON

Sessions include: • Frontenac Brand Standards & Toolkit: Let’s talk storytelling! • The Importance of Farmers Markets in our Community • Business Supports in Frontenac County • Partnership Panel Discussion • with Blue Moose B&B, Kick & Push Brewery & the Sumac Centre. • Networking Sessions with light Refreshments • Frontenac County Business Award Presentations More details and registration information is available at:

https://www.eventbrite.ca/e/frontenac-business-retreat-awards-tickets-699006636667

Page 38 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Strategic Plan Council Working Session The Future of Fairmount Home and the Frontenac Paramedics October 18, 2023

Page 39 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Agenda • Review of Strategic Plan Recommendations for Fairmount and Frontenac Paramedics • Options for Fairmount • Options for Frontenac Paramedics • Including moving to a Central Book On model

• How are the Two Programs Tied Together • Discussion • Recommendations and Selection of Options

Page 40 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Vision and Mission Vision: To be a thriving and sustainable County that balances economic growth, environmental preservation, and individual lifestyles, ensuring a vibrant and inclusive community for current and future generations in Frontenac. Mission Our mission is committed to proactively promote and support managed growth in Frontenac County, leveraging its economic potential, while preserving the County’s distinct natural environment and respecting the diverse lifestyle choices of our residents.

Page 41 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

The County Strategic Plan The Strategic Plan was Approved by Council on June 23, 2023 Today we will focus on Priority #3 – Strengthening Quality of life through Enhanced Service Delivery: Focus on Fairmount Home

Focus on Frontenac Paramedics

Improve the quality of care and services provided to residents.

Improve response times and coverage throughout Frontenac County.

Expand the capacity to accommodate more residents.

Increase the number of paramedics to meet the growing demand for services.

Enhancing staff training and development opportunities.

Provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training.

Page 42 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

The Basics • The scope of the service delivery options for both Fairmount and Frontenac Paramedics are broad and inter-related • A decision about Fairmount will either open, or close opportunities for Frontenac Paramedics • Both require significant resources, beginning with time and eventually budget • The impact on the 2024 budget are minimal • Putting off a decision will compress timelines and increase costs • Today is just a start and there will be many options and decisions to be made moving forward

Page 43 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Options for the Future

Page 44 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Ten Fast Facts Fairmount Home

128

89/109

Number of Residents

Full time/Part time Employees

95% ↑

2002

Percent of Residents with Cognitive Impairment

Date of Last Renovation

$16,300,000

3 Years

2023 Operating Budget

Current Accreditation (CARF)

$127,300

3.77

Annual Cost Per Resident

Care Hours Per Day, Per Resident (Target = 4)

49%/22%/11%

471

Provincial/City/County share of the budget

Home’s Waitlist as of April 2023

Page 45 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

FOUR OPTIONS FOR FAIRMOUNT A Starting Point For Discussion

Do Nothing

Current Site But Modernize

Modernize Current Site and Add 32 Beds

Build New On Site

Complete building assessment and adjust reserve payment calculations accordingly

Improved infection prevention and control and resident comfort

Begin planning for the modernization of the current site and the addition of 32 beds

Begin planning for a new 160 bed facility and the re-purposing of the existing home

128 Beds

160 Beds

Page 46 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option One: Do Nothing (128 Beds)

Pros

Cons

• Lowest cost short-term solution • Residents and families are currently satisfied, but looking for more care staff and services • Currently meets basic needs

• Delays the inevitable • Old infrastructure is expensive to maintain and subject to catastrophic failure – decisions may be forced upon Council • Doesn’t fully meet modern infection, prevention and control standards • During strategic plan consultations, residents and families highlighted the need to modernize the home • Ontario Health is requesting LTCHs to provide additional specialized services and equipment to assist hospitals

Cost Implications: • None in the short-term. • Likely require a significant reserve payments increase in 2024-25

Page 47 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Two: Current Site But Modernize (128* Beds) Pros

Cons

• Improved infection prevention and control

• Provincial funding is unlikely without additional beds

• Improved resident comfort • More attractive for care staff when completed (incumbents and new) • *May require a reduction in the number of beds, or an addition

Cost Implications: • Begin design process – cost = $44,500 • Future construction cost TBD

• Disruptive for residents and care staff • Loss of per bed revenue during construction or if a reduction in the number of beds is required • Discussions required with City of Kingston

Page 48 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Three: Modernize Current Site Add 32 Beds (160 Beds) Pros

Cons

• Provincial funding is likely

• Disruptive for residents and care staff

• Improved infection prevention and control

• Loss of per bed revenue during construction

• Improved resident comfort • 160 beds is the most efficient delivery model • More attractive for care staff when completed (incumbents and new) Cost Implications: • Begin design process – cost = $44,500 • Future construction cost TBD

• Staffing may be a challenge • Disrupts cost sharing formula with the City of Kingston

Page 49 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Four: Build on New Site (160 Beds)

Pros

Cons

• Provincial funding is likely • Improved infection prevention and control • Improved resident comfort • 160 beds is the most efficient delivery model • Least disruptive for residents • No revenue loss during construction • Leaves existing asset for repurposing • More attractive for care staff when completed (incumbents and new)

• Uses of former Fairmount may be limited, and re-purposing may not be practical or feasible • Disrupts cost sharing formula with the City of Kingston

Cost Implications: • Begin design process – cost = $200-250,000 • Future construction cost TBD – likely $75-100M

New Site Addition

Page 50 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Options

Page 51 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Provincial LTCH Capital Funding Formula Low Cost – Low Funding Interest Rate

High Cost – Low Funding

5.00%

6.00%

Cost of Construction

$80,000,000

$105,000,000

Debenture Payment

$5,676,197

$8,213,805

Provincial Grant

$1,242,752

$1,242,742

Municipal Portion

$4,433,445

$6,971,052

78%

85%

Municipal Percentage

Page 52 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Final Thoughts (FMT) • If approved, the Province will fund on a per-bed, per day basis, with amount depending on geographic location and number of beds over 25 years • Base funding at current location and 160 beds, would qualify for maximum of $21.28 per bed • The Ontario Land Tribunal (OLT) has ruled (PEC Decision) that the principal portion of the borrowing would not be applied to the Annual Debt Repayment Limit of the municipality

Page 53 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Options for the Future Frontenac Paramedics

Page 54 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Ten Fast Facts Frontenac Paramedics

23,000

95/60

FP attends to 23,000 calls per year

Full time/Part time Paramedics

5% ↑

8 (Including Battersea Rd)

Call volume is expected to increase by 5% per year

Number of Paramedic stations

$24,000,000

18/7

2023 Operating Budget

Number of Ambulances/Support Vehicles

$1,000

800,000

Approximate cost per call

Number of KMs driven per year

47%/34%/19%

5000 CP visits/>2000 clients seen

Provincial/City/County share of the budget

Community Paramedicine Impact

Page 55 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

How Are the Two Projects Connected? Frontenac Paramedics

Fairmount

Add Beds?

Central Book On (CBO)?

Fairmount Option 3 or 4

N Fairmount Option 1 or 2

Option 4 – New Site on County Campus

N Current Site Unavailable for FP

Fairmount Option 3

Investigate FMT Current Site for CBO

City – Railway* Site or Other *Railway Site Will Be in Design Phase Shortly. Occupancy late 2020s.

Third Floor Admin Building

Leased Facilities

Construct Head Quarters on Battersea Site

We will re-visit this slide at the end of the presentation.

Page 56 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Current Locations 1. 2. 3. 4. 5. 6. 7. 8.

Robertsville Parham Sydenham Woodbine Palace Hwy 15 Battersea (early 2024) Wolfe Island (currently vacant) 9. + Fortune Crescent (logistics & superintendents)

Page 57 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

EOWC Report • Eastern Ontario Warden’s Caucus Report (Revised 2023) • FP costs are in line with the region • Provincial Aging in Place strategy + aging community continues to drive cost increases above inflation • Predicts a 4-5% annual budget increase over the ten-year planning horizon • Offload Delays are contributing to resources issues • Community paramedicine programs decrease the number of calls

Revised – 2023

Page 58 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

ORH Study • Frontenac Operational Review – ORH Study (2019) • Purpose of the Study: • Analyze historic call data • Use population projections (City & County) to project demand • Provide recommendations regarding improved deployment • Model call volume data and recommend service locations • Project when additional resources will be required Proposed to be updated in 2024 in order to address changing base location partnerships with the City

Page 59 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Additional Information • The fastest growing parts of the service area are the City and South Frontenac • City is currently in the design phase for two new fire stations and paramedic bases at Taylor-Kidd and Demers in the west end of Kingston, plus Railway Street north of downtown • T-K/Demers will be the first to be constructed but cannot accommodate CBO or training • Railway is a large enough site, but is likely to be the end of this decade before construction is complete

• The County owns the land and building at Palace Road that could be repurposed or divested but is in need of capital investment • Currently using space provided by CACC for training, but no longer commitments have been made • Additional resources schedule to be added in 2024

Page 60 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Growth and Demographics in the City • Frontenac Operational Review – ORH Study (2019) • Growth in the City of Kingston (West end, Princess Street, Downtown) is driving up call volume • Density and the concentration of seniors are the most frequent users of paramedic services Cataraqui Heights Retirement Residence Midland & Princess

Kingsbridge Retirement Residence Centennial & Princess

Sage Kingston Condos 652 Princess

Page 61 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Protecting Rural Response Times If we don’t address urban growth and aging population issues rural response will be compromised

Cataraqui Heights Retirement Residence Midland & Princess

Kingsbridge Retirement Residence Centennial & Princess

Sage Kingston Condos 652 Princess

Page 62 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

The Challenge – the Balancing Act BUDGET

DEMAND

LOCATION

§ Council has expressed an interest in seeing budget increased “smoothed” out

§ Increasing demand – Kingston Westend, South Frontenac

§ Land costs in the City are cost prohibitive – particularly in high demand areas – downtown and west end

§ Call volume, density and aging demographics are driving up costs faster than inflation § The FP budget is 79% staffing costs § Quick “wins” have now been implemented

§ Changing professional/program delivery – community paramedicine, aging demographics, senior support programs, expanded scope of practice

§ Partnership options with the City won’t be available for several years § Building code requires “post disaster” construction which drives up costs and eliminates existing building stock

Highest Priority Paramedics

Paramedic Bases

Logistics

Superintendents & Administration

Distance to the Patient

Page 63 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Paramedic Deployment

Training

Lowest Priority

Page 64 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Central Book On Option (CBO) • Middlesex-London Paramedic Service CBO Contains: • One post serving the north-end 401 corridor • Central logistics • Training • Administration • Wellness Centre • Ancillary meeting rooms

• Peterborough County has a CBO for the City

Middlesex-London Paramedic Service Central Book On Station

Page 65 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Paramedic Deployment – Two Models Distributed

Centralized

Current State for FP

Potential future state for FP

Paramedics report to individual bases

Paramedics report to a centralized location and sent to where the demand is located

d to a station Ambulances are “tied”

Ambulances are centralized and deployed to where the demand is located

Logistics, superintendents & administration are separated

Community paramedicine is being embraced as an efficient part of the in-home care model. CP would be fully integrated into FP

Training is centralized. Contact with Superintendents is sporadic

The demand for paramedic training is increasing as new programs/services are rolled out by the Province. Staff are seen at the start of every shift

Traditional Fixed Base Model

Modern Flexible Post Model

Page 66 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Paramedic Deployment – Pros & Cons Distributed

Centralized

Land is more expensive

Land is less expensive

Start and end point is fixed

Paramedics deployed where needed. Using a ”post” model uses 1/3 less physical space

d Logistics travel to bases

More efficient logistics model

Logistics, superintendents & administration are centralized

Senior Leadership, Superintendents, Logistics and Administration together and located at the site of Paramedic reporting

Training is centralized

The demand for paramedic training is increasing as new programs/services are rolled out by the Province. Opportunities for interaction every shift

Less flexible service delivery larger footprint in the City

More flexible service delivery smaller footprint in the City

Page 67 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

FOUR OPTIONS FOR FRONTENAC PARAMEDICS A Starting Point For Discussion

Minimal Planning

Investigate Central Book On At Current Fairmount

Investigate Central Book On at Battersea Road

Pursue a Partnership With the City

If Fairmount moves (FMT Option 4), then look at the potential to have CBO and training in the current FMT building and auditorium

If Fairmount stays (FMT Option 1, 2, or 3), investigate potential to have CBO and training constructed on the Battersea Campus (likely adjacent to the new Base)

Begin discussion on Central Book On and training at the Railway site in the City

Partner with the City on Taylor – Kidd/Demers but decline to construct a CBO. Complete design of third floor or provide direction to staff to pursue leased space options

Options 2, 3 and 4 will decrease the physical footprint in the City by moving from a full Base to a Post

Page 68 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option One: Minimal Planning Pros • Lowest Cost Short-Term Solution

1 Cons • Committed to a larger physical footprint in the City • Less flexible service delivery/response

Cost Implications: • Architect’s fees for the third floor addition to the Administration Office – Approx. $50K • Construction timing TBD

Page 69 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Two: Investigate CBO at Current Fairmount Pros • Current auditorium is only 10 yrs old and is an ideal training space • Most efficient service delivery model • Close to downtown and South Frontenac

Cons • Adapting an old building brings more challenges than a purposebuilt facility • Must be post-disaster construction • Expense to construct

Cost Implications: • Begin design/investigation process – Approx. $50,000 • Future construction cost TBD

Page 70 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Three: Investigate CBO at Battersea Road Pros • Purpose built new building • Most efficient service delivery model • Close to new Battersea Base • Close to downtown and South Frontenac

Cons • Expense to construct

Cost Implications: • Begin design/investigation process – Approx. $50,000 • Future construction cost TBD

Page 71 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Option Four: Pursue a Partnership with City (Railway) Pros • Purpose built new building • Most efficient service delivery model • Closest option to downtown • Time to adjust (phase in) Levy

Cost Implications: • Begin design process – cost TBD • Future construction cost TBD – likely $40-50M • Begin adjusting levy

Cons • Longest timeline • Furthest from South Frontenac

Page 72 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

How Are the Two Projects Connected? Frontenac Paramedics

Fairmount

Add Beds?

Central Book On (CBO)?

Fairmount Option 3 or 4

N Fairmount Option 1 or 2

Option 4 – New Site on County Campus

N Current Site Unavailable for FP

Fairmount Option 3

Investigate FMT Current Site for CBO

City – Railway* Site or Other *Railway Site Will Be in Design Phase Shortly. Occupancy late 2020s.

Third Floor Admin Building

Leased Facilities

Construct Head Quarters on Battersea Site

Page 73 ofChief 104Administrative Officer, will br… Staff Briefing : Mr. Kelly Pender,

Recommendation

That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Fairmount Home by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-0xx.
That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Frontenac Paramedics by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-0xx.

Report 2023-111 Council Recommend Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Susan Brant, Administrator – Fairmount Home Gale Chevalier, Paramedic Chief Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

October 18, 2023

Re:

Office of the Chief Administrative Officer – Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session

Recommendation Recommendation #1 – To be considered as Fairmount Home Board of Management That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Fairmount Home by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-111. Recommendation #2 – To be made in regular Council (Committee of the Whole) That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Frontenac Paramedics by directing staff to investigate the implementation Option # ___, namely ____________, as described in Report 2023-111. Background At the June 23, 2023 meeting of Council the County Strategic Plan (2023-2026) was approved. The purpose of this report is to begin the implementation phase of the Strategic Plan beginning with the future of Frontenac Paramedics and Fairmount Home. A full copy of the Strategic Plan can be found on the County Website at https://www.frontenaccounty.ca/en/government/studies-plans-and-reports.aspx.

Page of 104 2023-111 Office of the Chief74 Administrative Officer Strategic Planning f…

Comment The Strategic Plan – Priority #3: Strengthening Quality of life through Enhanced Service Delivery, states1: Focus on Fairmount Home

Improve the quality of care and services provided to residents.
Expand the capacity to accommodate more residents.
Enhancing staff training and development opportunities. Focus on Frontenac Paramedics
Improve response times and coverage throughout Frontenac County.
Increase the number of paramedics to meet the growing demand for services.
Provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training. A briefing presentation will be provided to Council during the meeting and is attached to this report as Appendix A. Both the Fairmount and Frontenac Paramedic priorities are being discussed as decisions made for Fairmount have the potential to either open or close options for Frontenac Paramedics. The recommendation for Fairmount will be made as Council sits at the Board of Management for the Home. The recommendation for Frontenac Paramedics will be made during regular Council (Committee of the Whole). It should be noted that the purpose of the discussion is to begin to narrow down options and provide direction to staff, not to make final decisions. Council will have ample time to re-visit viable remaining options as more information becomes available. Having said that, it is important to state that both projects are multi-year and will require discussions with the Province and our Funding partners at the City of Kingston. For Fairmount Home the following four options will be discussed during the working session: Option #1 – Do Nothing (128 Beds) Option #2 – Current Site, But Modernize (128 Beds) Option #3 – Modernize Current Site, Add 32 Beds (Total 160 Beds) Option #4 – Build on a New Site (160 Beds) For Frontenac Paramedics, the following four options will be discussed during the working session:

1 Bolded items in the strategic priorities will be the focus of the discussion during the meeting.

Recommend Report to Council Strategic Planning – Council Working Session October 18, 2023

Page of 104 2023-111 Office of the Chief75 Administrative Officer Strategic Planning f…

Page 2 of 3

Option #1 – Minimal Planning Option #2 – Investigate Central Book-On at Current Fairmount Site Option #3 – Investigate Central Book-On at Battersea Road Option #4 – Pursue Partnership with the City of Kingston at Railway St. for a Central Book-On Station Strategic Priority Implications Priority #3: Strengthening Quality of life through Enhanced Service Delivery. Financial Implications As noted in the presentation for each option. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Strategic Planning – Council Working Session October 18, 2023

Page of 104 2023-111 Office of the Chief76 Administrative Officer Strategic Planning f…

Page 3 of 3

Report 2023-111 Council Recommend Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Susan Brant, Administrator – Fairmount Home Gale Chevalier, Paramedic Chief Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

October 18, 2023

Re:

Office of the Chief Administrative Officer – Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session

Page of 104 2023-111 Office of the Chief77 Administrative Officer Strategic Planning f…

Comment The Strategic Plan – Priority #3: Strengthening Quality of life through Enhanced Service Delivery, states1: Focus on Fairmount Home

Improve the quality of care and services provided to residents.
Expand the capacity to accommodate more residents.
Enhancing staff training and development opportunities. Focus on Frontenac Paramedics
Improve response times and coverage throughout Frontenac County.
Increase the number of paramedics to meet the growing demand for services.
Provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training. A briefing presentation will be provided to Council during the meeting and is attached to this report as Appendix A. Both the Fairmount and Frontenac Paramedic priorities are being discussed as decisions made for Fairmount have the potential to either open or close options for Frontenac Paramedics. The recommendation for Fairmount will be made as Council sits at the Board of Management for the Home. The recommendation for Frontenac Paramedics will be made during regular Council (Committee of the Whole). It should be noted that the purpose of the discussion is to begin to narrow down options and provide direction to staff, not to make final decisions. Council will have ample time to re-visit viable remaining options as more information becomes available. Having said that, it is important to state that both projects are multi-year and will require discussions with the Province and our Funding partners at the City of Kingston. For Fairmount Home the following four options will be discussed during the working session: Option #1 – Do Nothing (128 Beds) Option #2 – Current Site, But Modernize (128 Beds) Option #3 – Modernize Current Site, Add 32 Beds (Total 160 Beds) Option #4 – Build on a New Site (160 Beds) For Frontenac Paramedics, the following four options will be discussed during the working session:

1 Bolded items in the strategic priorities will be the focus of the discussion during the meeting.

Recommend Report to Council Strategic Planning – Council Working Session October 18, 2023

Page of 104 2023-111 Office of the Chief78 Administrative Officer Strategic Planning f…

Page 2 of 3

Recommend Report to Council Strategic Planning – Council Working Session October 18, 2023

Page of 104 2023-111 Office of the Chief79 Administrative Officer Strategic Planning f…

Page 3 of 3

Report 2023-110 Information Report to Council To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

October 18, 2023

Re:

Corporate Services – Appointment of Financial Auditor

Recommendation That the Council of the County of Frontenac accept this Corporate Services - Finance Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm KPMG LLP, as auditor for the financial reporting years of 2023 - 2027; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment. Background Under Section 296 (1) of the Municipal Act 2001, c. 25: A municipality shall appoint an auditor licensed under the Public Accountancy Act who is responsible for, a. annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; b. performing duties designated by the Minister; and performing duties required by the municipality or local board which do not conflict with the duties designated by the Minister Comments The County of Frontenac and four Townships jointly participated in a Request for Proposal for auditing services as required by the Municipal Act. The term of the engagement is for five years.

80Appointment of 104 2023-110 Corporate Page Services of Financial Auditor

Each Municipality individually evaluated submissions received for selection of financial auditor and performed their own assessment of the quality of the submission content. As such, the Municipalities were not obliged to proceed with the selection of the same Proponent and could select the Proponent which best met their needs from a service and budgetary standpoint. Reports will be coming to Township Councils throughout October recommending the appointment of auditors at the lower-tier level. After reviewing the two proposals submitted, staff are recommending a five-year extension to the contract with KPMG LLP for the County of Frontenac. The incumbent came in as the lowest cost bid, and the evaluation committee has been satisfied with the level of service provided by KPMG LLP, and was impressed with their grasp on Asset Retirement Obligation implementation and other Public Sector accounting issues coming up in the near-term. Strategic Priorities Implications •

Ensure efficient and responsible financial management of County resources.

•

Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees).

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Deputy Treasurer

Council Recommend Report Corporate Services – Appointment of Financial Auditor October 18, 2023

81Appointment of 104 2023-110 Corporate Page Services of Financial Auditor

Page 2 of 2

Report 2023-112 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

October 18, 2023

Re:

Planning & Economic Development – Final Approval – Hartington Subdivision – County File 10T-2013/002

Purpose This report is for information purposes only. This report is to inform Council and the public that final approval of the Hartington subdivision was granted final approval on October 12, 2023. The formal Notice of Decision is attached to this report. Background At a Council meeting held October 10, 2021, Council extended the draft approval passed via the following resolution: a)

2021-090 Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision –Township of South Frontenac (Hartington) – County File #10T-2013/002

Motion #: 161-21

Moved By: Seconded By:

Councillor Fowler Councillor Higgs

Resolved That the Council of the County of Frontenac receive the report titled Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision Hartington - County File 10T-2013/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for the proposed Hartington subdivision for a period of two (2) years, to October 18, 2023. Carried.

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Comment The subject property is approximately 100 acres in area (44.5 hectares) and is located in part in the settlement area of Hartington. The plan is for thirteen (13) residential lots, with frontage on Boyce Road. Since County Council granted extension of draft approval in October 2021, the applicant has been working on meeting all conditions of draft approval. On September 15, 2023, the Township of South Frontenac provided the County with a clearance letter with respect to the Hartington development. The letter confirmed that all conditions of draft approval that require endorsement by the Township had been fulfilled, and that Township staff were supportive of the County issuing final approval. All additional conditions of draft approval have been fulfilled. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Mr. Brad Wright, Director of Development Services, Township of South Frontenac Ms. Jannette Amini, Manager of Legislative Services/Clerk

Information Report to Council Planning and Economic Development – Final Approval – Plan of Subdivision – Hartington– County File 10T-2013/002 October 18, 2023 Page 2 of 2

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HARTINGTON SUBDIVISION

0.42 Acres

0.58 Acres

0.3 Acres

Frotnenac K& P Trail

0.61 Acres

0.53 Acres

0.42 Acres

0.39 Acres

Boyce Rd

Existing Residence

° ¬ Museum

2.01 Acres

Fire Station

Vacant Service Station (Township Parking)

Road 38

Existing Residence

2.01 Acres

Holleford Rd

Library

0.41 Acres

Lot 13 2.01 Acres

Road 38

88.48 Acres

Existing Residence

Lot 12

Active Service Station

Lot 1 Lot 11

Lot 2

Lot 3

Lot 10

Lot 4

Lot 9

Lot 5 Lot 8 Lot 6

Lot 7

Proposed Drainage Easement

COUNTY OF FROTNENAC

98.17 Acres Existing Farm

Previous Farming

Legend

¬ Fire Station °

Jamieson Rd

Active Service Station

Vacant Service Station

! Museum < Library !

Petworth Rd

Road 38

¸ ! ¸ !

Road

Frontenac K&P Trail Subject Property Parcel Fabric

100

200

Metres

Produced August 11th, 2016 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

84 ofDevelopment 104 2023-112 Planning &Page Economic Final Approval – Hartington Sub…

Applicant: 1278804 Ontario Inc

Date of Decision: October 12, 2023

File No.: 10T-2013-002

Date of Notice: October 12, 2023

Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: Part of Lot 7, Concession 7, formerly municipal Township of Portland, Township of South Frontenac, County of Frontenac

Notice of Decision The Corporation of the County of Frontenac on Application for Approval of Final Plan of Subdivision Subsection 51(58) of The Planning Act Approval of the Final Plan of Subdivision for the application in respect of the subject lands noted above was granted by the Director of Planning and Economic Development on October 12, 2023, as authorized by County of Frontenac By-Law Number 2016-0006, as amended, being a by-law to delegate authority under Section 51.2(1) of the Planning Act to the Director of Planning and Economic Development (delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium) passed on the 16th day of March, 2016.

Jannette Amini, County Clerk Corporation of the County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0 Telephone: (613)-548-9400, ext. 302 Email: jamini@frontenaccounty.ca

85 ofDevelopment 104 2023-112 Planning &Page Economic Final Approval – Hartington Sub…

Minutes of the Community Development Advisory Committee Meeting October 4, 2023 [Note: Minutes are not Verbatim, please refer to full video at https://youtube.com/live/N0JVvTCEyiE?feature=share ] A meeting of the Planning and Economic Development Advisory Committee was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON, on Wednesday, October 4, 2023, at 10:00 AM Present: Deputy Warden Fran Smith Councillor Fred Fowler Councillor Judy Greenwood-Speers Leona Fleischmann Mike Hage Phil Leonard Jim McIntosh Absent: Warden Ron Vandewal Staff Present: Richard Allen, Manager of Economic Development Sonya Bolton, Manager of Community Planning Brieanna McEathron (Recording Secretary) Debbi Miller, Community Development Officer 1.

Call to Order The Chair called the meeting to order at 10:00 a.m. We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

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Public Meeting Reports to the Planning and Economic Development Advisory Committee

Public Meeting Introduction Notice of Collection – Personal information collected as a result of this public meeting is collected under the authority of the Planning Act and will be used to assist in making a decision on these matters. All names, addresses, opinions and comments may be collected and may form part of the minutes which will be available to the public. Questions regarding this collection should be forwarded to Jannette Amini, Manager of Legislative Services/Clerk. The purpose of public meetings is to present planning applications in a public forum as required by The Planning Act. Following presentations by the applicant, the meeting will then be opened to the public for comments and questions. Interested persons are requested to give their name and address for recording in the minutes. Subject to any concerns being raised at the public meeting, staff will be making a recommendation to the Planning and Economic Development Advisory Committee regarding the Official Plan Amendment at the same meeting. The recommendation of the committee will be presented to County Council at their next regular meeting. a)

2023-109 Planning and Economic Development Department Official Plan Amendment – County of Frontenac Official Plan – Communal Services The following is a Public Meeting for the proposed Official Plan Amendment to the County Official Plan.

Deputy Warden Smith explained the purpose of the public meeting. Ms. Brieanna McEathron, Executive Assistant and Recording Clerk, announced that pursuant to the Planning Act, a notice of the statutory public meeting was provided by advertisement in the Frontenac News, 20 days in advance of the public meeting. In addition, the notice was also posted on the County of Frontenac’s website at the following link: Public Meeting Notice for Official Plan Amendment Number 3.. Deputy Warden Smith reviewed the procedure for the public meeting and read the rights and obligations given to the Committee members and members of the public during public meetings. Ms. Sonya Bolton, Manager of Community Planning provided an overview of the proposed Official Plan Amendment, a copy of which was attached to the agenda. Deputy Warden Smith asked that any person who wishes to receive notice of the passing of the proposed application for Plan of Condominium, should give their full name, address and postal code to the Clerk prior to leaving the meeting. Planning and Economic Development Advisory Committee Meeting Minutes October 4, 2023

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Page 2 of 6

Deputy Warden Smith provided members of the public with an opportunity to provide comment. It was asked if communal services can be provided to developments that are already in place. Ms. Sonya Bolton answered that new development will need to pay for its system itself as for development that is already in place the municipality and landowners would need to discuss financial responsibility. It was asked if the developer would be responsible for the cost of the system or if it would be the Municipal Service Corporation. Ms. Bolton noted that the developer would need to have onus of this system for a period of time. Jessica Singer, resident of South Frontenac noted that the MSC should only allow for the developers to use one system to allow for the utility to properly maintain the system this will be more financially feasible for the residents of each township. Having multiple systems with different costs and different systems allows for more cost to the residents. John Williams, Chair of Cataraqui Source Protection Committee noted that developers should be responsible for the Service Water systems and studies rather than the community. Ms. Bolton noted that the cost will be worn by the developers. 3.

Adoption of the Agenda

Moved By: Seconded By:

Mr. Leonard Councillor Greenwood-Speers

That the agenda for the October 4, 2023 meeting of the Planning and Economic Development Advisory Committee be adopted. Carried 4.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 5.

Adoption of Minutes a)

Minutes of Meeting held August 16, 2023

Moved By: Seconded By:

Mr. Hage Mr. McIntosh

That the minutes of the Planning and Economic Development Advisory Committee meeting held August 16, 2023 be adopted. Carried

Planning and Economic Development Advisory Committee Meeting Minutes October 4, 2023

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Page 3 of 6

Deputations and/or Presentations

Briefings

Reports to the Planning and Economic Development Advisory Committee a)

2023-109 Planning and Economic Development Department Official Plan Amendment – County of Frontenac Official Plan – Communal Services Moved By: Councillor Fowler Seconded By: Ms. Fleischmann Be It Resolved That the County of Frontenac Planning Advisory Committee recommends to County Council: That the draft by-law, included as Attachment 1 to Report Number 2023-109, adopting Official Plan Amendment Number 3 to the County of Frontenac Official Plan, to recognize the use of communal water and wastewater services for new development across Frontenac County, be approved; and, That the Official Plan of the County of Frontenac, as amended, be further amended as per the draft by-law in Attachment 1 to Report Number 2023-109, being Official Plan Amendment Number 3 for the County of Frontenac Official Plan. Carried Staff Briefing: Ms. Sonya Bolton, Manager of Community Planning, and Richard Allen, Manager of Economic Development, provided the Planning and Economic Development Advisory Committee with respect to the 20242028 Planning and Economic Development Departments Business Plan. [See Reports to the Planning and Economic Development Advisory Committee, clause c)] It was asked how the Community Development Reserve will be replenished. Mr. Richard Allen noted that within the budget there is an annual commitment to replenish this reserve. It was asked if the intention of adding the new Community Development Officer position is to keep all of the projects inhouse. Mr. Allen noted that it is the Economic Development departments intention to keep all of the projects within their department to be better able to manage the current and future projects while also including outside consultation to further reach the community.

Planning and Economic Development Advisory Committee Meeting Minutes October 4, 2023

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Page 4 of 6

It was asked if there is a tangible KPI that will show the progress or success of Open Farms. Mr. Allen noted that every year the event looks different so, they are working to develop KPIs to have a better understanding of the success of Open Farms. 2023-099 Planning and Economic Development Advisory Committee Planning and Economic Development 2024 – 2028 Business Plan Moved By: Ms. Fleischmann Seconded By: Mr. McIntosh b)

That the County of Frontenac Planning and Economic Development Advisory Committee recommend to County Council the approval of the Planning and Economic Development 2024 – 2028 Business Plan; and And Further That the Director of Planning and Economic Development provide an overview to County Council as part of the 2024 budget deliberations as well as the Councils of the three municipalities which the department provides planning services. Carried 8.

Communications a)

From the Verona District ATV Club regarding Trail Passes

Councillor Fowler asked who will be allowed to use the trail if we go ahead with trail passes. Mr. Allen noted that this discussion will come back to the Committee but, the extension of the ATVs on the KP Trail South of Verona to Harrowsmith section of the trail will come back to the committee before this issue is discussed. Mr. McIntosh noted that the ATV Club Trail passes should be a discussion that goes along with access on the KP Trail South of Verona to Harrowsmith. b)

From Richard Allen regarding updates on ATV Access - KP Trail South of Verona to Harrowsmith [Distributed to Members of the Planning and Economic Development Advisory Committee October 3, 2023] Other Business

Planning and Economic Development Advisory Committee Meeting Minutes October 4, 2023

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Page 5 of 6

10.

Next Meeting

The next meeting of the Planning and Economic Development Advisory Committee is scheduled for Wednesday, December 6, 2023, at 10 a.m. in the Township of South Frontenac Council Chamber. Moved By: Deputy Warden Smith Seconded By: Councillor Greenwood-Speers That the County of Frontenac Planning and Economic Development Advisory Committee meeting that is scheduled for Wednesday, December 6, 2023, at 10 a.m. in the Township of South Frontenac Council Chambers be moved to December 13, 2023. Carried 11.

Adjournment

Moved By: Seconded By:

Deputy Warden Smith Councillor Greenwood-Speers

That the meeting here adjourn at 11:31 a.m. Carried

Planning and Economic Development Advisory Committee Meeting Minutes October 4, 2023

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Page 6 of 6

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Brieanna McEathron, Executive Assistant to the CAO

Date of meeting:

October 18, 2023

Re:

Planning and Economic Development Advisory Committee – Report to Council

All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning and Economic Development Advisory Committee reports and recommends as follows: 1.

2023-109 Planning and Economic Development Department Official Plan Amendment – County of Frontenac Official Plan – Communal

Be It Resolved That the County of Frontenac Planning Advisory Committee recommends to County Council: That the draft by-law, included as Attachment 1 to Report Number 2023-109, adopting Official Plan Amendment Number 3 to the County of Frontenac Official Plan, to recognize the use of communal water and wastewater services for new development across Frontenac County, be approved; and, That the Official Plan of the County of Frontenac, as amended, be further amended as per the draft by-law in Attachment 1 to Report Number 2023-109, being Official Plan Amendment Number 3 for the County of Frontenac Official Plan.

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2023-099 Planning and Economic Development Advisory Committee That the County of Frontenac Planning and Economic Development Advisory Committee recommend to County Council the approval of the Planning and Economic Development 2024 – 2028 Business Plan; and And Further That the Director of Planning and Economic Development provide an overview to County Council as part of the 2024 budget deliberations as well as the Councils of the three municipalities which the department provides planning services.

Planning and Economic Development Advisory Committee Report to Council October 18, 2023

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Page 2 of 2

By-Law Number 2023-XXX of The Corporation of the County of Frontenac Being a By-Law to Amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) Whereas the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; Whereas Frontenac County has been investigating the use of communal water and sewer services to support new forms of residential, commercial, and industrial development across the region; Whereas County staff are proposing an amendment to the County Official Plan to enable both the County and the Townships to be proactive in the use of communal services across the County; Whereas the County held a statutory Public Meeting about the proposed Official Plan Amendment, as required by the Planning Act, on October 4th, 2023; Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990.c.P.13, as amended, enacts as follows: 1.

The County of Frontenac Official Plan is hereby amended by the following changes, which shall constitute Amendment Number 3 to the Official Plan: a. Add the following new policy section and number it as Section 4.2.1.4.2: “4.2.1.4.2

Communal Servicing

Communal services are systems that provide water and wastewater treatment to clusters of residences or businesses. They can be a less expensive alternative to centralized municipal services and a more environmentally friendly alternative to private on-site services. However, perceived obstacles have slowed the implementation of communal services in many jurisdictions. A key benefit of communal services is that they represent alternative water and wastewater servicing approaches that can provide the County and Townships with the innovative technology and flexibility to accommodate growth and achieve planning, environmental, and economic objectives. Frontenac County has completed a Communal Servicing Study to demonstrate that the perceived obstacles - engineering, financial, risk management, planning are just that, and to equip Frontenac with the tools necessary to enable redevelopment and new development on communal services. Communal water

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and wastewater servicing (also known as decentralized servicing) offers the potential to allow for new development and infill across the County, including on village and hamlet main streets, addressing some of the challenges associated with centralized municipal services and with private on-site services. Most importantly, communal servicing has the potential to support more compact, landefficient development than is possible with private servicing, at a lower cost than is possible with centralized municipal services, and enable the revitalization of Frontenac’s communities. The Communal Servicing Study demonstrated that development on communal services has many potential benefits for Frontenac and rural development. For the Frontenac region, communal servicing enables: • Increased development potential and growing the tax base; • More water-sensitive design and other approaches to meet sustainability objectives; • A broader range of housing types and commercial development to allow for complete communities; • Reduced municipal service delivery costs to residents (e.g. garbage collection, snow removal); and • A new approach to managing financial risk. For builders, communal servicing allows for more: • Flexibility to address different market segments; • Feasible servicing approaches for developments in hard-to-service areas; and • Guidance and certainty on servicing. Citizens that reside in a neighbourhood with communal services can: • Have stable and continual safe operation in their water and wastewater treatment systems; • Have a wider choice of housing options, allowing for aging in place; and • Recognize that water resources are being appropriately stewarded. Frontenac has created a Municipal Services Corporation (MSC) under the Ontario Municipal Act, with the County and four Townships as shareholders. The MSC allows for the operation of a public utility that will manage and operate all future development on communal services. Frontenac County is the first regional jurisdiction in Ontario that has created a utility to develop a singular approach to supporting new development on communal services. 4.2.1.4.2.1 Policies a. The County supports new development on communal services across the entire region, with the Municipal Service Corporation assuming and maintaining new water and wastewater services. By-law No. 2023-XXXX – A by-law to amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) October 18, 2023 Page 2 of 3

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b. New residential subdivision proposals in settlement areas identified in the Township Official Plans shall be created on communal services, wherever feasible, to achieve a density that is compatible. c. Communal services may also be considered by the Townships to service parts or the whole of existing villages, including main street improvements. d. Communal services shall be the primary servicing method for new large scale commercial development and industrial/business parks. e. Township Official Plans shall include policies to support the use and location of communal services, including:

Specific settlement areas where communal services shall be required;
How communal services can be used to create new forms of housing in settlement areas, and the requirement for different forms of housing (e.g., apartments, townhouses, tiny homes, mixed use development, etc.), including policies about the scale and density of development;
Rural areas, with policies that establish criteria for the type and maximum density of rural residential development;
Waterfront development or redevelopment, including policies about the scale and density of development; and
The studies and plans required to demonstrate that communal servicing for a proposed project is appropriate and will have no negative impacts.”

This by-law shall come into force and take effect on the date of final passing by the Council of the the Corporation of the County of Frontenac, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended.

Read a first and second time this 18th day of October 2023. Read a third time and finally passed this 18th day of October 2023. The Corporation of the County of Frontenac

Fran Smith, Deputy Warden

Jannette Amini, Clerk

By-law No. 2023-XXXX – A by-law to amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) October 18, 2023 Page 3 of 3

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Minutes of the Administration Committee Meeting October 16, 2023 A meeting of the Administration Committee was held in electronic format, hosted at the County Administrative Office, on Monday, October 16, 2023, at 9:00 AM Present: Deputy Warden Smith, Chair Councillor Lichty, Vice Chair Councillor Greenwood-Speers Warden Vandewal Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Kelly Pender, Chief Administrative Officer 1.

Call to order

Deputy Warden Smith called the meeting to order at 9:05 a.m. 2. Adoption of the agenda Moved By: Councillor Lichty Seconded By: Councillor Greenwood-Speers That the agenda for the October 16, 2023, meeting of the Administration Committee be adopted. Carried 3.

Disclosure of pecuniary interest and general nature thereof

There were none. 4.

Adoption of Minutes

Page 97 of 104 [Specific appointment recommendat… Report of the Administration Committee

Items of Business Consideration of applications submitted for appointments to the Communal Services Technical Advisory Committee [Applications were distributed separately from the agenda.] Five (5) members with a sufficient level of expertise in financial management, communal servicing engineering, and land development.

Each member of the Committee was permitted 5 votes. Deputy Warden Smith went around the table requesting each members vote. Moved By: Seconded By:

Warden Vandewal Councillor Lichty

That Roy Huetl, Dan Hulton, Stephen Keeley, Jim McIntosh and Phil Tibble be appointed to the Communal Services Technical Advisory Committee. Carried 6.

Next meeting date

Adjournment Moved By: Councillor Greenwood-Speers Seconded By: Councillor Lichty That the meeting hereby adjourn at 9:18 a.m. Carried

Administration Committee Meeting Minutes October 16, 2023

Page 98 of 104 [Specific appointment recommendat… Report of the Administration Committee

Page 2 of 2

By-Law Number 2023-044 of The Corporation of the County of Frontenac Being a By-Law to Amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) Whereas the Municipal Act, 2001 (Ontario), as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; Whereas Frontenac County has been investigating the use of communal water and sewer services to support new forms of residential, commercial, and industrial development across the region; Whereas County staff are proposing an amendment to the County Official Plan to enable both the County and the Townships to be proactive in the use of communal services across the County; Whereas the County held a statutory Public Meeting about the proposed Official Plan Amendment, as required by the Planning Act, on October 4th, 2023; Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990.c.P.13, as amended, enacts as follows: 1.

Communal Servicing

Page 99 of 104 To Amend the County of Frontenac Official Plan (Amendment Number 3, Comm…

and wastewater servicing (also known as decentralized servicing) offers the potential to allow for new development and infill across the County, including on village and hamlet main streets, addressing some of the challenges associated with centralized municipal services and with private on-site services. Most importantly, communal servicing has the potential to support more compact, landefficient development than is possible with private servicing, at a lower cost than is possible with centralized municipal services, and enable the revitalization of Frontenac’s communities. The Communal Servicing Study demonstrated that development on communal services has many potential benefits for Frontenac and rural development. For the Frontenac region, communal servicing enables: • Increased development potential and growing the tax base; • More water-sensitive design and other approaches to meet sustainability objectives; • A broader range of housing types and commercial development to allow for complete communities; • Reduced municipal service delivery costs to residents (e.g. garbage collection, snow removal); and • A new approach to managing financial risk. For builders, communal servicing allows for more: • Flexibility to address different market segments; • Feasible servicing approaches for developments in hard-to-service areas; and • Guidance and certainty on servicing. Citizens that reside in a neighbourhood with communal services can: • Have stable and continual safe operation in their water and wastewater treatment systems; • Have a wider choice of housing options, allowing for aging in place; and • Recognize that water resources are being appropriately stewarded. Frontenac has created a Municipal Services Corporation (MSC) under the Ontario Municipal Act, with the County and four Townships as shareholders. The MSC allows for the operation of a public utility that will manage and operate all future development on communal services. Frontenac County is the first regional jurisdiction in Ontario that has created a utility to develop a singular approach to supporting new development on communal services. 4.2.1.4.2.1 Policies a. The County supports new development on communal services across the entire region, with the Municipal Service Corporation assuming and maintaining new water and wastewater services. By-law No. 2023-044 – A by-law to amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) October 18, 2023 Page 2 of 3

Page 100 of Official 104 Plan (Amendment Number 3, Comm… To Amend the County of Frontenac

Specific settlement areas where communal services shall be required;
How communal services can be used to create new forms of housing in settlement areas, and the requirement for different forms of housing (e.g., apartments, townhouses, tiny homes, mixed use development, etc.), including policies about the scale and density of development;
Rural areas, with policies that establish criteria for the type and maximum density of rural residential development;
Waterfront development or redevelopment, including policies about the scale and density of development; and
The studies and plans required to demonstrate that communal servicing for a proposed project is appropriate and will have no negative impacts.”

This by-law shall come into force and take effect on the date of final passing by the Council of the Corporation of the County of Frontenac, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended.

Read a first and second time this 18th day of October 2023. Read a third time and finally passed this 18th day of October 2023. The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-law No. 2023-044 – A by-law to amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) October 18, 2023 Page 3 of 3

Page 101 of Official 104 Plan (Amendment Number 3, Comm… To Amend the County of Frontenac

By-Law No. 2023-045 Of The Corporation of the County of Frontenac being a by-law to Appoint a Municipal Auditor Whereas Subsection (1) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality shall appoint an auditor licensed under the Public Accounting Act, who is responsible for, (a) (b)

annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; and performing duties designated by the Minister; and performing duties required by the municipality or local board which do not conflict with the duties designated by the Minister.

And Whereas Subsection (3) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides that an auditor of a municipality shall not be appointed for a term exceeding five years; And Whereas By-law 2017-0043 appointed Allan Chartered Accountant Professional Corporation appointed as the municipal auditor to provide auditing services for the fiscal years 2018 to 2022: Now Therefore Be It Resolved That the Council of The Corporation of the County of Frontenac hereby enacts as follows: 1.

That the audit firm KPMG LLP, be hereby appointed as the municipal auditor to provide auditing services for the fiscal years 2023- 2027.

That all by-laws, including By-law 2017-0043, contrary to or inconsistent with the provisions of this by-law are hereby repealed.

This by-law shall come into force and take effect on its passing thereof.

Read a First and Second Time this 18th day of October, 2023. Read a Third Time and Finally Passed, Signed and Sealed this 18th day of October, 2023. The Corporation of the County of Frontenac

Ron Vandewal, Warden

Page 102[Proposed of 104 By-law No. 2023-045] To appoint a Municipal Auditor

Jannette Amini, Clerk

By-Law No. 2023-046 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on October 18, 2023

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 18, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 18, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on October 18, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

103 of 104of County Council on October 18, … To confirm all actionsPage and proceedings

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of October, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 18th day of October, 2023.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-Law No. 2023-046 – To Confirm all Actions and Proceedings of County Council October 18, 2023

104 of 104of County Council on October 18, … To confirm all actionsPage and proceedings

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