Regular Council - 19 Oct 2022 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: October 19, 2022 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2022/Regular Council - 19 Oct 2022 - Agenda.pdf)

Document Text

Frontenac County Council Meeting Wednesday, October 19, 2022 – 9:30 a.m. Meeting to be held in combination of in person (for members of Council only) and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/nJyVuTg03Kg

Agenda Page Call to Order Closed Session Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

11 - 22

Adoption of Minutes a) Minutes of Meeting held September 21, 2022 Resolved That the minutes of the regular Council meeting held September 21, 2022 be adopted. Deputations and/or Presentations a)

Mr. Grant Penstone, Trail Coordinator, Snow Road Snowmobile Club, will address County Council regarding the importance of the K&P Trail for the club. [See Information Reports from the Chief Administrative Officer, clause c)]

Proclamations

Page a)

GIS Day November 16, 2022 Whereas Geography Awareness Week is November 14 – 18, 2022; And Whereas International Geographic Information System (GIS) Day is November 16, 2022; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 16, 2022 as GIS Day in Frontenac County.

Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

23 - 39

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

40 - 42

Recommend Reports from the Chief Administrative Officer a) 2022-118 Corporate Services 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule Resolved That Council of the County of Frontenac receive the Corporate Services –Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule.

Page 2 of 148

Page 43 - 62

b)

2022-119 Corporate Services Amendments to Budget Policy Be It Resolved That County Council receive the Corporate Services – Amendments to Budget Policy report; And Further That the Clerk be directed to bring forward “A by-law to establish a Budget Policy” attached to this report as Appendix B; And Further That By-law 2015-0026, being “A By-law to Adopt a Budget Policy” be rescinded.

63 - 65

c)

2022-120 Corporate Services By-law to Appoint Municipal Law Enforcement Officers Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac, as per Appendix A to this report; And Further That Richard Allen, Gerald Courneya, Rob Dillabough and Dakota Thompson be appointed as Municipal Law Enforcement Officers for the Corporation of the County of Frontenac.

66 - 69

d)

2022-116 Emergency and Transportation Services 2023 Legislated Response Time Performance Plan Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2023Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report.

70 - 73

74 - 75

Information Reports from the Chief Administrative Officer a) 2022-117 Corporate Services Quarterly Joint Administrative Facility Update b)

2022-121 Fairmount Home Quarterly Update Activity Report

Page 3 of 148

Page 76 - 79

c)

2022-122 Planning and Economic Development 2022-23 Snowmobile Season on the Frontenac K&P Trail

80 - 81

Reports from Council Liaison Appointees a) Fairmount Home Liaison Report - Councillor Martin Reports from External Boards and Committees

82 - 121

Reports from Advisory Committees of County Council a) Report of the Planning Advisory Committee That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 2022-112 Planning Advisory Committee Official Plan Amendment – Township of Frontenac Islands – Marysville Secondary Plan That the County of Frontenac Planning Advisory Committee recommends to County Council: That By-Law Number 2022-20 of the Township of Frontenac Islands, adopting Official Plan Amendment Number 7 for the Marysville Secondary Plan, dated September 12, 2022 and included as Attachment 1 to Report Number 2022-112, be approved; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended as per Township By-Law Number 2022-20 in Attachment 1 to Report Number 2022-112, being Official Plan Amendment Number 7 for the Marysville Secondary Plan; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended by County Council through a technical modification to remove the words “and 75% in the Marysville” from Section 4.8.3.iv of the document.

Page 4 of 148

Page b)

Report of the Chief Administrative Officer Performance Appraisal Review Panel [Consultant Interviews are taking place on October 17, and 18 if required] That the Report received from the Chief Administrative Officer Performance Appraisal Review Panel be received and adopted. Report of the Chief Administrative Officer Performance Appraisal Review Panel The Chief Administrative Officer Performance Appraisal Review Panel reports and recommends as follows:

1. Review of Proposals for 2023-2028 Council Strategic Plan That County Council recommend to the next Council that should they wish to carry out a Strategic Plan, that they consider Explorer Solutions as the successful proponent. .

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given

Page 5 of 148

Page 122 - 125

a)

Request by the Township of North Frontenac Re-allocation of Seniors Housing Funds The below motion was postponed from the July 20, 2022 regular meeting of County Council pending a report from staff on the history of the seniors housing funds and the conditions of the funding. It was then further postponed from the September 21, 2022 regular meeting of County Council to the next meeting of Council to allow further options to be brought forward for consideration by Deputy Warden Higgins [See Motions, Notice of Which has Been Given, clause c)] Moved by: Deputy Warden Higgins Seconded by: Councillor Martin That the County transfer the $337.5K which was previously allocated to a senior housing facility to North Frontenac’s Seniors Reserve Fund.

Page 6 of 148

Page b)

Re-allocation of North Frontenac Seniors Housing Funding to MSC Related Start Up Costs [The below motion was postponed from the September 21, 2022 regular meeting of County Council. The motion will be withdrawn should Motions, Notice of Which has Been Given, clause a) be approved by Council] Moved by: Councillor Smith Seconded by: Councillor Vandewal Whereas in 2014 the County of Frontenac established a reserve of $1,400,000 to further the strategic purpose of “addressing the existing gap in seniors affordable housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships”. More particularly, five new affordable seniors units in each Township; And Whereas all 4 Townships, through the Seniors Housing Task Force, developed Business Plans for a seniors housing development in their respective Townships, all of which were approved by Council; And Whereas the Township of Frontenac Islands constructed a five-unit seniors housing project on Wolfe Island and recently approved a secondary plan for the community of Marysville; And Whereas the Township of South Frontenac is planning to develop a seniors housing project in the community of Verona and has completed the necessary background work, including a community master plan; And Whereas the Township of Central Frontenac is planning to develop a seniors housing project in the community of Sharbot Lake and has completed the necessary background work, including a feasibility study; And Whereas the three initiatives noted above will be enhanced by the addition of communal services, thereby providing improved access to all seniors in Frontenac County; And Whereas the Township of North Frontenac has decided not to construct a seniors housing project; And Whereas the Council of the County of Frontenac has approved a business case study for the incorporation of a Municipal Service Corporation (MSC) owned by the participating municipalities and the County for the purpose of facilitating and coordinating communal

Page 7 of 148

Page services which will greatly enhance housing stock, including affordable seniors housing in the County; Now Therefore Be It Resolved That the Council of the County of Frontenac allocate the North Frontenac share of the 2014 Seniors Housing reserve (approximately $337,500) to the start up cost related to the MSC, with the specific intent to provide a full range of housing options for County citizens, including seniors. 126 - 138

c)

Seniors Housing County Fund Allocation – North Frontenac [The Frontenac Seniors Implementation Report and the North Frontenac Summary of Survey Responses are not in an accessible format and will be distributed to Council under separate cover. These documents can be provided to the public upon request] Moved by: Deputy Warden Higgins Seconded by: Councillor Martin The following are to be voted on as separate motions as required by the result of each vote in the order listed below. We are requesting a recorded vote for each motion.

1. That the County provide the $337,500 allocated to North Frontenac seniors to be used to assist seniors to stay in their homes or;
2. That County Council approve North Frontenac’s Council requests for $100,000 of the $337,500 Seniors’ Housing money allocated from the County.
3. That the remaining $237,500 be provided towards other Seniors' Housing projects within the other three Townships or;
4. That the remaining $237,500 be left in the County account for future discussion and resolution.

Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Rural Frontenac Community Services providing its Q2 2022 Transportation Report [Distributed to Members of County Council September 23, 2022] b)

From the Township of Central Frontenac regarding a resolution supporting the formation of a Municipal Service Corporation [Distributed to Members of County Council September 23, 2022]

Page 8 of 148

Page c)

From Norfolk County regarding a resolution and letter of Support on Draven Alert [Distributed to Members of County Council September 30, 2022]

d)

From Sylvia Jones, Deputy Minister of Heath, thanking Warden Doyle for their 2022 meeting at AMO [Distributed to Members of County Council September 30, 2022]

e)

From the Municipality of Grey Highlands regarding a resolution on increased speeding [Distributed to Members of County Council September 30, 2022]

f)

From the University Hospitals Kingston Foundation regarding its Annual Giving Report 2021-2022 [Distributed to Members of County Council October 7, 2022]

g)

From EORN Cell Gap Project regarding County update [Distributed to Members of County Council October 14, 2022]

Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws b) through f) that have been circulated to all Members of County Council and that by-laws b) through f) be read a first and second time. b)

Third Reading Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. By-Laws

139

a)

To declare lands Legally Described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way for the purpose of accessing this newly created lot [Proposed By-law No. 2022-0036]

140

b)

To Appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac [Proposed By-law No. 2022-0038]

Page 9 of 148

Page 141 - 143

c)

To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2023 [Proposed By-law No. 2022-0039]

144 - 145

d)

To adopt a 2023 Legislated Land Ambulance Response Time Performance Plan [Proposed By-law No. 2022-0040]

146

e)

To Adopt a Budget Policy [Proposed By-law No. 2022-0041]

147 - 148

f)

To confirm all actions and proceedings of County Council on October 19, 2022 [Proposed By-law No. 2022-0042]

Adjournment

Page 10 of 148

Minutes of the Regular Meeting of Council September 21, 2022 A regular meeting of the Council of the County of Frontenac was held in the Boardroom of the CRCA Offices, 1600 Perth Road, Glenburnie on Wednesday, September 21, 2022, at 9:30 AM There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:19 am., with regular business commencing at 9:30 am. Present:

Warden Denis Doyle, Deputy Warden Ron Higgins, Councillors Fran Smith, Ron Vandewal, Bill MacDonald, Bruce Higgs, Alan Revill and Gerry Martin

Also Present:

County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant Kelly Pender, Chief Administrative Officer

Closed Session Motion #: 151-22

Moved By: Seconded By:

Councillor MacDonald Councillor Higgs

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held July 20, 2022
2. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisition for the K&P Trail Carried Motion #: 152-22

Moved By: Seconded By:

Councillor Smith Deputy Warden Higgins

Resolved That Council rise from Committee of the Whole closed session without reporting Carried

Page 11 of 148 Minutes of Meeting held September 21, 2022

Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none, however Warden Doyle indicated that he would leave the room when Recommend Reports from the Chief Administrative Officer, clause e) Warden’s Reception 2022 was being considered. Adoption of Minutes a)

Minutes of Meeting held July 20, 2022

Motion #: 153-22

Moved By: Seconded By:

Councillor Vandewal Councillor Fowler

Resolved That the minutes of the regular Council meeting held July 20, 2022 be adopted. Carried b)

Minutes of Special Meeting held August 3, 2022

Motion #: 154-22

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That the minutes of the special Council meeting held August 3, 2022 be adopted. Carried Deputations and/or Presentations Proclamations Move into Committee of the Whole Motion #: 155-22

Moved By: Seconded By:

Councillor Higgs Councillor Smith

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried

Regular Meeting of Council Minutes September 21, 2022

Page 12 of 148 Minutes of Meeting held September 21, 2022

Page 2 of 12

Briefings a)

Mr. Kevin Farrell, Manager of Continuous Improvement, introduced Ms. Lydia Morrow, GIS Summer Student, who provided County Council with a briefing on the Climate Change Adaptation and Mitigation Strategy [See Information Report from the Chief Administrative Officer, clause c)]

b)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business

Council recessed at 10:38 a.m. Council reconvened at 10:46 a.m. Recommend Reports from the Chief Administrative Officer a)

2022-097 Corporate Services Establishment of a By-law to Regulate the Howe Island Ferry

Motion #: 156-22

Moved By: Seconded By:

Councillor Vandewal Councillor Fowler

Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac-Howe Islander Ferry, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the Frontenac-Howe Islander Ferry as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. Carried b)

2022-098 Office of the Chief Administrative Officer Approval of an RFP for Consulting Services for the 2023-2026 Council Strategic Plan

Motion #: 157-22

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That the Council of the County of Frontenac accept the Office of the Chief Administrative Officer – Approval of an RFP for Consulting Services for the 2023-2026 Council Strategic Plan report for information; Regular Meeting of Council Minutes September 21, 2022

Page 13 of 148 Minutes of Meeting held September 21, 2022

Page 3 of 12

And FurtherThat the Council of the County of Frontenac approves as follows:

1. That staff proceed with the issuance of a Request for Proposals (RFP) for a facilitator for the 2023-2026 County strategic plan attached to this report as Appendix A; and
2. That the selection process of a consultant to undertake a County Strategic Plan be delegated to the Chief Administrative Officer Performance Appraisal Review Panel; Carried c)

2022-101 Corporate Services Establishment of a By-law to Regulate the Frontenac K&P Trail

Motion #: 158-22

Moved By: Seconded By:

Councillor Higgs Councillor Smith

Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac K&P Trail, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the Frontenac K&P Trail as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. Carried d)

2022-102 Corporate Services Use of Administrative Monetary Penalties (AMPs) for the Enforcement of the Parking By-law Motion #: 159-22 Moved By: Councillor MacDonald Seconded By: Councillor Revill Resolved That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate By-law 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands, as a by-law for which Administrative Penalties can be issued; And Further That Council pass a by-law later in the meeting, to amend By-Law Number 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands,” to permit enforcement of the Parking ByLaw through the use of Administrative Penalties. Carried Warden Doyle exited the meeting at 11:02 a.m. Regular Meeting of Council Minutes September 21, 2022

Page 14 of 148 Minutes of Meeting held September 21, 2022

Page 4 of 12

e)

2022-103 Corporate Services Warden’s Reception 2022 Motion #: 160-22 Moved By: Councillor Fowler Seconded By: Councillor Vandewal Be It Resolved That the Corporate Services report – Warden’s Reception 2022 be received; And Further That the Council of the County of Frontenac confirm that for 2022, the budget for Warden’s Reception be increased to $10,000, composed of $5,000 from the existing Warden’s Reception budget line and the balance from the Stabilization Reserve; And Further That the issue be referred to the 2023 budget for further consideration moving forward. Lost Warden Doyle re-entered the meeting at 11:05 a.m. f)

2022-104 Office of the CAO Authorization to Proceed with Abatement of Asbestos in Old House Renovation

Motion #: 161-22

Moved By: Seconded By:

Councillor Smith Councillor Higgs

Be It Resolved That the Council of the County of Frontenac authorize the change order to proceed with the abatement of asbestos of the plaster ceiling as part of the Old House Renovation; And Further That the Council of the County of Frontenac authorize the change orders to proceed with the abatement of asbestos in the basement of the Old House and the Bud Clayton Room; And Finally That County Council authorize the use of $187,210 from the Capital Replacement Reserve to offset the cost of the asbestos abatement. Carried

Regular Meeting of Council Minutes September 21, 2022

Page 15 of 148 Minutes of Meeting held September 21, 2022

Page 5 of 12

g)

2022-105 Planning and Economic Development Authorization for use of the Accessibility Reserve to fund the 2022 County Contribution to the Investing in Canada Infrastructure Program (ICIP)

Motion #: 162-22

Moved By: Seconded By:

Councillor Vandewal Councillor Fowler

Whereas the County of Frontenac is in the second year of a four year funding agreement with the Investing in Canada Infrastructure Program (ICIP) for making improvements to the K&P Trail; and Whereas the county portion of funding for the first year (2021-22) included a total of $66,253.38 from the Accessibility Reserve Be It Resolved that $94,677.65 from the accessibility reserve be allocated for the County 2022-23 contribution to this project. Carried h)

2022-107 Corporate Services Change in Time and Location of the Inaugural County Council Meeting

Motion #: 163-22

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Be it Resolved That the November 30, 2022 Inaugural Meeting of County Council be held in the Kingston Frontenac County Court House, 5 Court St, Kingston; And Further That the start time of November 30, 2022 Inaugural Meeting of County Council be changed from 9:30 a.m. to 7:30 p.m. Carried i)

2022-108 Planning and Economic Development Request to Declare Lands as Surplus for the Purpose of a Right-ofWay over the Frontenac K&P Trail at PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac Motion #: 164-22 Moved By: Councillor Higgs Seconded By: Councillor Smith Be It Resolved That in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law to declare PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way for the purpose of accessing this newly created lot. Carried Regular Meeting of Council Minutes September 21, 2022

Page 16 of 148 Minutes of Meeting held September 21, 2022

Page 6 of 12

Information Reports from the Chief Administrative Officer a)

b) c)

2022-099 Corporate Services History of County of Frontenac Seniors Housing Reserve Funds and Conditions of Funding 2022-100 Corporate Services 2022 Second Quarter Financial Summary and Outlook 2022-109 Office of the Chief Administrative Officer Climate Change Adaptation and Mitigation Strategy Reports from Council Liaison Appointees

a)

Fairmount Home Liaison Report - Councillor Martin Reports from External Boards and Committees

a)

Warden Doyle provided an update from KFL&A Public Health regarding COVID 19 vaccinations. Reports from Advisory Committees of County Council Return to Council

Motion #: 165-22

Moved By: Seconded By:

Councillor Vandewal Warden Doyle

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 166-22

Moved By: Seconded By:

Deptuty Warden Higgins Councillor Fowler

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried

Regular Meeting of Council Minutes September 21, 2022

Page 17 of 148 Minutes of Meeting held September 21, 2022

Page 7 of 12

Motions, Notice of Which has Been Given a)

Request by the Township of North Frontenac Re-allocation of Seniors Housing Funds The below motion was postponed from the July 20, 2022 regular meeting of County Council pending a report from staff on the history of the seniors housing funds and the conditions of the funding. [See Information Reports from the Chief Administrative Officer, clause a)]

Motion #: 167-22

Moved By: Seconded By:

Deputy Warden Higgins Councillor Fowler

That the County transfer the $337.5K which was previously allocated to a senior housing facility to North Frontenac’s Seniors Reserve Fund. Postponed (See motion to Postpone below which was Carried) Motion to Postpone Motion #: 168-22

Moved By: Seconded By:

Deputy Warden Higgins Councillor Revill

That the motion be postponed to the next meeting of Council to allow further options to be brought forward for consideration by Deputy Warden Higgins. Carried b)

Re-allocation of North Frontenac Seniors Housing Funding to MSC Related Start Up Costs

[The below motion will be withdrawn should Motions, Notice of Which has Been Given, clause a) be approved by Council] Motion #: 169-22 Moved By: Councillor Smith Seconded By: Councillor Vandewal Whereas in 2014 the County of Frontenac established a reserve of $1,400,000 to further the strategic purpose of “addressing the existing gap in seniors affordable housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships”. More particularly, five new affordable seniors units in each Township; And Whereas all 4 Townships, through the Seniors Housing Task Force, developed Business Plans for a seniors housing development in their respective Townships, all of which were approved by Council; And Whereas the Township of Frontenac Islands constructed a five-unit seniors housing project on Wolfe Island and recently approved a secondary plan for the community of Marysville; Regular Meeting of Council Minutes September 21, 2022

Page 18 of 148 Minutes of Meeting held September 21, 2022

Page 8 of 12

And Whereas the Township of South Frontenac is planning to develop a seniors housing project in the community of Verona and has completed the necessary background work, including a community master plan; And Whereas the Township of Central Frontenac is planning to develop a seniors housing project in the community of Sharbot Lake and has completed the necessary background work, including a feasibility study; And Whereas the three initiatives noted above will be enhanced by the addition of communal services, thereby providing improved access to all seniors in Frontenac County; And Whereas the Township of North Frontenac has decided not to construct a seniors housing project; And Whereas the Council of the County of Frontenac has approved a business case study for the incorporation of a Municipal Service Corporation (MSC) owned by the participating municipalities and the County for the purpose of facilitating and coordinating communal services which will greatly enhance housing stock, including affordable seniors housing in the County; Now Therefore Be It Resolved That the Council of the County of Frontenac allocate the North Frontenac share of the 2014 Seniors Housing reserve (approximately $337,500) to the start up cost related to the MSC, with the specific intent to provide a full range of housing options for County citizens, including seniors. Postponed (See motion to Postpone below which was Carried) Motion to Postpone Motion #: 170-22

Moved By: Seconded By:

Councillor Smith Councillor MacDonald

That the motion be postponed to the next meeting of Council. Carried c)

Resolution to Waive the Procedural By-law Consideration of Motion regarding the Federal Electoral Boundaries Re-alignment Motion #: 171-22 Moved By: Councillor Revill Seconded By: Councillor Vandewal That Procedural By-law 2013-0020 be waived to consider a notice of motion by Councillor Revill regarding the Federal Electoral Boundaries re-alignment. Carried (a 2/3 vote was received)

Regular Meeting of Council Minutes September 21, 2022

Page 19 of 148 Minutes of Meeting held September 21, 2022

Page 9 of 12

Motion #: 172-22

Moved By: Seconded By:

Councillor Revill Councillor Smith

That staff be directed to indicate to the Commission regarding the Redistribution of Federal Electoral Districts the County of Frontenac wishes to make a submission on the proposed boundary changes, such indication being required by September 25, 2022. Carried Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k)

From the Township of Dubreuilville regarding a resolution of support for Frontenac’s Community Schools Alliance Action Plan [Distributed to Members of County Council July 22, 2022] From the Township of North Middlesex regarding a resolution of support for Frontenac’s Community Schools Alliance Action Plan [Distributed to Members of County Council July 22, 2022] From Deputy Warden Higgins providing correspondence the EOTA regarding a OFATV EOTA proposal [Distributed to Members of County Council August 5, 2022] From Deputy Warden Higgins providing correspondence the EOTA [Distributed to Members of County Council August 5, 2022] From the City of Brantford regarding a resolution on Seeking Prosperity and Partnership with Indigenous Nations and land dispute [Distributed to Members of County Council August 5, 2022] From the City of Brantford regarding a resolution on the Potential threat to residential home ownership [Distributed to Members of County Council August 5, 2022] From the Town of Aurora regarding a Resolution in support of Private Members Bill C-233, Keiras Law [Distributed to Members of County Council August 5, 2022] From Southern Frontenac Community Services providing its quarterly transportation report [Distributed to Members of County Council August 12, 2022] From the Town of Englehart regarding a Resolution supporting Frontenac County’s Community Schools Alliance resolution [Distributed to Members of County Council August 12, 2022] From Kelly Pender regarding Use of Corporate Resources for Elections Purposes [Distributed to Members of County Council August 12, 2022] From the Economic Development Office providing an Open Farms 2022 Poster & Map [Distributed to Members of County Council August 19, 2022]

Regular Meeting of Council Minutes September 21, 2022

Page 20 of 148 Minutes of Meeting held September 21, 2022

Page 10 of 12

l) m) n) o)

Letter to Township Councils regarding Open Farms 2022 [Distributed to Members of County Council August 19, 2022] Postcard carding improvements to the Frontenac County Campus [Distributed to Members of County Council August 19, 2022] From Tay Valley Township regarding a resolution on the OMAFRA Ontario Wildlife Damage Compensation Program Administrative Fee [Distributed to Members of County Council September 2, 2022] From the Township of McGarry regarding a resolution on the removal of councillors under prescribed circumstances [Distributed to Members of County Council September 16, 2022] Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law

a)

First and Second Reading

Motion #: 173-22

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That leave be given the mover to introduce by-laws b) through g) that have been circulated to all Members of County Council and that by-laws b) through g) be read a first and second time. Carried b)

Third Reading

Motion #: 174-22

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That by-laws a) through e) and g) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

b) c)

To declare lands Legally Described number 11344 of instrument number FR204629 (subject to confirmation by legal), Part of Lot 5, Concession 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac Surplus for the Purposes of Correcting a discrepancy in title [Proposed By-law No. 2022-0024] To Regulate the Use of the Frontenac-Howe Islander Ferry [Proposed By-law No. 2022-0032] To Regulate and Govern the Use of the Frontenac K&P Trail

Regular Meeting of Council Minutes September 21, 2022

Page 21 of 148 Minutes of Meeting held September 21, 2022

Page 11 of 12

d) e) f)

g)

[Proposed By-law No. 2022-0033] To amend Parking By-law No. 2018-0027 to include Administrative Monetary Penalties (AMPs) [Proposed By-law No. 2022-0034] To Amend By-law No. 2021-0018, “A By-law to Establish a Process for Administrative Penalties” as it relates to designating By-laws [Proposed By-law No. 2022-0035] To declare lands Legally Described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac, for the purpose of providing a right of way over the K&P Trail [Proposed By-law No. 2022-0036] To confirm all actions and proceedings of County Council on September 21, 2022 [Proposed By-law No. 2022-0037] Adjournment

Motion #: 175-22

Moved By: Seconded By:

Councillor Higgs Councillor Fowler

That the meeting hereby adjourn at 11:48 a.m. Carried

Denis Doyle, Warden

Regular Meeting of Council Minutes September 21, 2022

Page 22 of 148 Minutes of Meeting held September 21, 2022

Jannette Amini, Clerk

Page 12 of 12

October 19, 2022 Report 2022-09

Page 23 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

Page 24 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule – October • • • • • • • • • • • • •

EOWC Meeting October 3 EOLC Meeting October 4 Meeting with MPP John Jordan October 5 2023 Business Plan Project Proposals October 5 & 6 EOWC Strategic Planning Meeting October 6 Bi-weekly Joint Facility Meeting October 11 & 25 Planning Advisory Committee Meeting October 11 Paramedic Ground Breaking October 12 EOWC Warden’s Caucus Meeting October 13 & 14 Special Council meeting October 17 CAO Performance Appraisal Review Committee October 17 & 18 UHKF/ KHSC Meeting October 21 OPSEU Bargaining October 28

Page 25 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Update – EOWC and EOLC • EOWC Wardens’ Caucus Meeting October 13, Northumberland County Strategic Planning Committee Meeting October 6, Virtual

• EOLC Board Meeting October 18, Virtual

Page 26 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Bill 109, More Homes for Everyone Act, 2022 •

Join AMO for a webinar on Wednesday, October 5 from 12:00 to 1:30 pm to discuss Bill 109 changes, featuring a panel of municipal planners. You can register here.

Page 27 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications Provincial Matters • The province has appointed Rich Donovan to lead the 4th independent legislative review of the Accessibility of Ontarians with Disabilities Act (AODA). A dedicated website provides information about the review, including a consultation plan and ways to provide feedback. Municipal engagement activities are underway as part of IESO’s Long Term RFP for new and expanded facilities to meet Ontario’s emerging reliability needs. Comments on the draft Expedited LT1- RFP procurement documents are due by October 7 and can be submitted using the Feedback Form. More information on the Long-Term RFP and Expedited Process are available here.

Page 28 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications Federal Matters • The Government of Canada announced a call for proposals under the Enabling Accessibility Fund to support infrastructure improvements such as the renovation, construction or retrofit of ramps, accessible doors, accessible washrooms, elevators and lifts, accessible communications technology, accessible playgrounds, and multi-sensory rooms. Municipalities are eligible to apply. Apply online by November 1.

Page 29 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications Eyes on Events •

AMO has released its current roster of training for 2022-2023. This includes the modernized New Head of Council and New Councillor training. Click here to see everything AMO is offering its members to build skill, insight and understanding to support you in your important role.

•

AMO has modernized its training to reflect the realities, responsibilities, challenges and opportunities of municipally elected officials in today’s context. Essential information on legislation, policy, roles, responsibilities and managing relationships are only some of the things attendees will gain insight and tools on. Register today for New Head of Council and New Councillor training.

•

ROMA 2023: Breaking New Ground conference information, including hotel, program, and exhibitor/sponsor details, is available here. Registration information will be available soon. For questions, contact events@ROMA.on.ca.

Page 30 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment Administrative Building Redevelopment update as of October 11, 2022. A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress. Level 0 – Basement •

Level 0 area has been demolished and framing will continue once all bulkheads are resolved onsite. Electrical rough-in in walls to commence.

Main Building •

Main Building has been demolished as per the contract documents. Abatement is to proceed, and all abatement is required to be completed prior to new construction commencing.

Additions and Exterior Improvements •

North addition to be excavated.

•

Fiber relocation has commenced and is to be completed so the parking lot area excavation can begin. The generator and propane tank slab preparation has been completed.

Page 31 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Level 0 - Basement

Page 32 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Additions and Exterior Improvements

Page 33 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Human Resources Update •

Recruitment – 385 postings as at September October 13, 2022 – Ongoing Health Human Resources crisis – PT recruitment for Frontenac Paramedics

•

Labour Relations – OPSEU – Oct 27, Nov 30, Dec 1 – CUPE 109 – Nov 7 – CUPE 2290 – Nov 14, 15

•

HRIS – Payroll and scheduling go-live – delayed; working through scheduling module processes

•

Learning and Development – Project Management Course – Nov 23, 24 virtual – 5 Managers participating in 360 feedback – 7 Administration staff taking Accessible PDF document training

•

Occupational Health – COVID sick time increasing

Page 34 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update • Congratulations to Governor General’s Exemplary Service Award winners – Joseph Banks – David Giroux – Dianne Nielsen – Mark O’Meara – James Campbell Pearce

• Groundbreaking for new Paramedic Station • Preparing for Queen’s Homecoming and Fauxcoming

Page 35 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update for September, 2022 Website Pageviews FrontenacCounty.ca InFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca

25,932 18,392 5,439 684

Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Visit Frontenac Twitter Fairmount Facebook K&P Trail Twitter K&P Trail Facebook Group H.I. Ferry Twitter

763 160 480 343 894 2 285 9 760 4,411

Total engagements in Jul-Aug Change from July-Aug avg 2022 Change from Sep 2021

58,554 18% 26%

Page 36 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Around Frontenac in September Our top-performing social post during September was a September 2 thank-you to paramedics, Fairmount staff, and health care workers for working over the Labour Day weekend. Social material related to the National Day for Truth and Reconciliation and Orange Shirt Day engaged audiences on September 30.

A September 7 boosted, or paid, social media advertisement for Open Farms yielded good engagement results.

Page 37 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Department Update • Sharbot Lake School Site Redevelopment – Communal Services Feasibility Study • The feasibility study for redeveloping the former Sharbot Lake school site on communal services is complete and was accepted by township council on September 20. Council has directed staff to create an implementation plan for next steps. • Central Frontenac Zoning By-Law • Central Frontenac is in the middle of the comprehensive review of their zoning by-law. The statutory public meeting was held on October 11 in Sharbot Lake. County GIS have done all zone mapping. • Marysville Secondary Plan • The final draft of the Official Plan Amendment to implement the secondary plan for the Village of Marysville was approved by township council on September 12. The amendment was presented to the County’s Planning Advisory Committee on October 11 and is before County Council on October 20 for final approval.

Page 38 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Application Update - Townships •

•

•

Applications for North and Central remained high for September and October. In terms of new applications submitted in 2022, the percentage of files as of the end of October will be 59% of the volume from 2021. However, when you add in files that were submitted late in 2021, as well as deferred files that were carried over, the total active application volume is 68% of the 2021 total.

14 13

13

13

12 11 10 9 8 7 6 5 4 3 2 1 0

0 North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

Page 39 of 148 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Economic Development Update County Campfire Business Retreat & 1st Annual Business Awards Event October 20, 2022 RKY Camp, Parham, ON

The County Campfire is an informal retreat where businesses can reconnect with each other, learn from each other, and celebrate our successes and growth over the past few years. The event includes discussions on Tourism, Digital Marketing and Navigating the Current Economic Climate, as well as a networking reception, dinner, and awards event. Businesses can register at: www.frontenaccounty.ca/campfire

Award Categories:

• Ambassador of the Year
• Best New Business
• Partnership & Collaboration
• Sustainability
• Women-Led Business

Report 2022-118 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

October 19, 2022

Re:

Corporate Services – 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule

Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has in past discussions indicated that the operation of the ferry should not be a financial burden to the County. The current agreement has the Ministry of Transportation covering 80% of the cost to operating the ferry, with the remaining 20% municipal share coming from Howe Island. Within this framework, there are a number of ways to realize the municipal funding required to operate the ferry through different fee and fare scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures.

402023 of 148 2022-118 Corporate Page Services Frontenac-Howe Islander Ferry Fees and …

A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. Comment Consistent with previous years, the 2023 pass is proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is proposed to continue. 2023 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. It is proposed that no changes to the prices of the annual passes or tickets occur in 2023. The fee structure in place is projected to satisfy Howe Island’s revenue requirements to offset their share of operating expenses. The 2023 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Additional charges for annual pass holder with trailer in tow $8.00 Two way trip for any heavy vehicle $17.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Book of 10 discounted tickets per pass holder (Friends and Family) $60.00 Cyclist $2.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).

• These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2023. Recommend Report to Council Corporate Services – 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule October 19, 2022

412023 of 148 2022-118 Corporate Page Services Frontenac-Howe Islander Ferry Fees and …

Page 2 of 3

** A second pass for $80.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2023 annual pass;

•

An individual who is married to or is in a common-law relationship with the fullprice 2023 annual pass purchaser;

•

The dependent child of a full-price 2023 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;

•

The dependent child of a full-price 2023 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2023 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available. •

Township of Frontenac Islands vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.

A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands has also considered this schedule of fees and fares at its meeting on October 11, 2022. The recommended direction to proceed with the fees and fares proposed in this report was approved. Financial Implications Under its agreement with the Ministry of Transportation, the County can reserve up to 5% of operating expense in a reserve to mitigate ferry revenue fluctuations. The proposed fee structure in this report is projected to be sufficient to meet Howe Island’s revenue needs to cover its portion of operating expenses for 2022. Organizations, Departments and Individuals Consulted and/or Affected D. Plumley, CAO, Township of Frontenac Islands S. Kerr, Deputy Treasurer, Township of Frontenac Islands

Recommend Report to Council Corporate Services – 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule October 19, 2022

422023 of 148 2022-118 Corporate Page Services Frontenac-Howe Islander Ferry Fees and …

Page 3 of 3

Report 2022-119 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

October 20, 2022

Re:

Corporate Services – Amendments to Budget Policy

Recommendation Be It Resolved That County Council receive the Corporate Services – Amendments to Budget Policy report; And Further That the Clerk be directed to bring forward “A by-law to establish a Budget Policy” attached to this report as Appendix B; And Further That By-law 2015-0026, being “A By-law to Adopt a Budget Policy” be rescinded. Background The Municipal Act 2001, as amended, section 289 provides that for each year, an uppertier municipality shall prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality. Comment The Budget Policy, attached as Appendix A, was adopted by Council in 2015. The timelines, targets, responsibilities, and process of adopting the budget are all unchanged from the previous policy. The policy has been revised to articulate the Policy Statement more clearly, as well as making some other minor changes made to clarify other sections to reflect best practices and the intent of the policy.

43Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Previous Policy Statement: The development of a budget is the financial expression of the priorities of the organization. As a public entity, the County of Frontenac has also recognized that “respect for the taxpayer is of paramount importance”. Proposed Policy Statement: The development of the County of Frontenac’s budget seeks to balance competing priorities with regards to multiple departments and their current service delivery, legislative requirements and future obligations, all within a fiscally responsible framework. As a public entity, the County of Frontenac recognizes that “respect for the taxpayer” and maximizing the current and future benefits of the services it provides within the tax levy raised, is of paramount importance. Other changes to the policy include: •

Objective (p.1): Added “Ensure that the budget document and process meet legislative requirements”

•

Citizen Input (p.3): Removed section where “Surveys of customer satisfaction will be implemented by an objective third party in the second year of Council’s four year term”. We have technology tools through the Engage Frontenac website where we solicit citizen input annually.

•

Service Level Changes (p.5): Adding “Change in output of service level relative to investment” as a criterion for consideration for Service Level Changes

•

Services Provided by Others and Reconciliation (p.6): Removed section where “Council (including Council representatives) will annually communicate to outside agencies their expectations with respect to budget targets”.

•

Carried Over Projects (p.8): Revised section indicating “Where reserve dollars are being used for the capital project, dollars will be transferred from the reserve that were not expended in the calendar year” to “Where reserve dollars are being used for the capital project, dollars will remain in the reserve until such time as they can offset incurred project expenditures.”

The remainder of the policy is largely unchanged with only minor modifications to clean up language or reflect changes in circumstances since 2015. Staff are recommending that a new Budget Policy be adopted with the above noted changes, which is attached to this report as Appendix B and that the former Budget Policy, adopted through By-law 2015-0026 be rescinded. Strategic Priority Implications Respect the taxpayer and keep status quo component of the budget and the related tax increases close to the rate of inflation – The investment policy is a part of the County’s long-range financial plan to help with financial sustainability and to keep levy increases stable. Recommend Report to Council Corporate Services – Amendments to Investment Policy October 19, 2022

44Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Page 2 of 3

Financial Implications Investing in safe, marketable assets with maturities which match our future cash flow requirements can help reduce the reliance on future lending requirements and mitigate future levy increases. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Phil Piasetzki, Deputy Treasurer Kathie Shaw, Senior Financial Analyst

Recommend Report to Council Corporate Services – Amendments to Investment Policy October 19, 2022

45Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Page 3 of 3

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 1 of 9

Approved:

Effective:

Policy Statement The development of a budget is the financial expression of the priorities of the organization. As a public entity the County of Frontenac has also recognized that “respect for the taxpayer” is of paramount importance. In order to provide Council with the tools to make informed financial decisions, the County of Frontenac has adopted a Long Range Financial Planning (LRFP) framework. The LRFP builds upon recommendations received as part of our service delivery review, municipal best practice and the advice of our auditor. Objective: The intent of this budget policy is to: • • •

Enhance the quality of decisions by promoting consistency; Establish a timeline for the budget process; Ensure that Council has adequate information to exercise its due diligence in assessing the budget; and Integrate with other long term planning, financial and management objectives of the County

•

Principles It is recommended that the County of Frontenac budget process be developed based upon the following principles: •

•

Transparency: Business plans, budget planning and budgets will be discussed and approved in open meetings of County Council except as permitted by the Municipal Act. Fiduciary Responsibility: It is the fiduciary responsibility of Council and staff to develop and approve budgets that balance both the short term and long term needs of the County and our citizens. This difficult balance requires that we use best estimates, likely scenarios, and evaluate risk.

46Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 2 of 9

Approved:

Effective:

Where a risk is known to staff, that risk will be identified to Council in a factual manner for Council consideration. In this regard, staff will use the following terminology in communicating to Council and taxpayers:

1. Risk: an imminent or likely scenario requiring a strong change in course or a dramatic action.
2. Caution: a known fact or recommended change of direction that may or will have future impact on budget or future decisions.
3. Advisement: a minor change in direction or scope. •

Accountability: Within legislative limits, Council is ultimately accountable for the approval of business plans, budget policy and budgets, in particular the establishment and evaluation of service levels. Staff are accountable for providing technical advice to Council, presenting options, identifying risk and ultimately implementing the decisions of Council. As an overall strategy, the staff member responsible for making procurement decisions will be responsible for developing the budget, for review by their director. At the staff level, staff responsibilities are as follows:

1. Chief Administrative Officer and Treasurer: ▪ Establishing the tone and direction of budget and reflecting the wishes of Council ▪ Recommending financial policy and overall oversight of the budget process ▪ Conducting a line by line review of all budgets and only allowing realistic budgets to be presented to Council
2. Senior Leadership Team (Directors): ▪ Ensuring alignment with Council direction ▪ Reviewing all service level change requests and establishing priorities ▪ Providing guidance and direction to managers ▪ Conducting in-depth reviews of budgets

47Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 3 of 9

Approved:

Effective:

Nominating budgets for review by the CAO/Treasurer Reviewing quarterly reports and budget variances and developing mitigation strategies 3. Managers: ▪ Developing budgets that are reflective of best practices, carefully considered options and in alignment with the policy direction provided by Council ▪ Presenting budgets to the senior leadership team and Council ▪ Continuous review of budgets and procurement to ensure they are completed within the budget and in accordance with procurement policies ▪ Reporting budget variances as they are identified ▪ ▪

•

•

Alignment: Projects that support and align with the Strategic priorities of Council or as required by legislation will receive the highest priority for Council consideration. Citizen Input and Customer Satisfaction: Citizen input will be welcome throughout the budget process, including but not limited to, strategic planning, business planning, budget development and service level changes. Consultation will include input from member municipalities. Council will be the primary conduit for such consultations. Support will be provided by the CAO and Treasurer where appropriate. Customer satisfaction will be measured and reported regularly. Surveys of customer satisfaction will be implemented by an objective third party in the second year of Council’s four year term.

•

Timing: An annual budget will be passed by December 31st of the year proceeding, with staff providing a prediction of a four (4) years beyond the budget year.

1. In an election year, the budget will be passed by February 28th of the budget year.

48Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 4 of 9

Approved:

•

•

•

• •

•

Effective:

Target Levy Increase: The target operational levy increase is Ontario CPI as calculated in August of the year prior to the budget

1. The rate used for predicted years will be Bank of Canada’s target inflation, where appropriate, but will adjusted annually
2. While the target levy is Ontario CPI, it is important to recognize that many parts of a municipal budget are composed of items that may fluctuate above or below CPI (e.g., fuel). Business Planning: Business plans will be developed and approved by Council. The planning horizon will generally be five years. At a minimum, the business plans will identify anticipated changes in service level, funding considerations, key performance indicators, risk and customer service objectives. Total Cost of Ownership: Proper stewardship of scarce resources requires that Council and staff evaluate budget and procurement decisions based upon the total cost of ownership concept. Sustainability and Resilience: Sustainability and resilience principles will be considered by Council and staff in budget and procurement decisions. Unit Cost: Budgets will be developed based upon unit costs wherever possible. It is understood that, in the absence of a legislative requirement, the number of units is reflective of Council’s service level decision, while the unit cost will be developed by staff based upon a careful analysis of the following factors:
3. Historical costs
4. Economic and market conditions
5. Costs incurred by others
6. Professional estimates prepared by a competent professional (e.g., Engineer) Budget Presentation: The budget will be presented to Council at a departmental level in a manner that reflects the Provincial Financial Information Return (FIR) categories, namely:
7. Salaries
8. Materials and Supplies
9. Contracted Services
10. Rents and Financial

49Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 5 of 9

Approved:

Effective:

5. Capital
6. Reserves Notes appended to the budget will focus on service level changes, inflationary increases above the CPI target and identified risks. More detailed information is available at the request of Council. •

•

•

•

Status Quo Budget: The status quo budget is defined as last year’s service at this year’s price – Last year’s one time commitments + Previous year’s commitments + mandatory service level changes + Council directed changes spanning more than one year. Service Level Changes: In non-election years, service level changes (SLC) (both positive and negative) will be presented prior to the formal budget process for Council consideration.

1. It is recognized that service level changes (except where mandated by legislation) are the sole prerogative of County Council.
2. Ranking of SLCs will be completed by the senior leadership team based upon the following factors: ▪ Safety to persons or property ▪ Legislative requirements ▪ Policy strategic direction ▪ Operational efficiency Capital: Capital sustainability will be achieved by an additional amount being added to the budget in each year for ten years from 2015 to 2024.1
3. As assets are added, sold or re-furbished staff will report on the impact to sustainability projection as part of the budget requisition process. Deviation from Target (Above): Where the operating levy projection is above the inflation target, the County will consider the following in order:
4. Assessment growth where available;

1 This amount was set by Council in 2014 at 0.65% and is subject to regular review.

50Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 6 of 9

Approved:

•

• •

•

•

Effective:

2. The stabilization reserve where available;
3. A levy increase above the target. Deviation from Target (Below): Where the operating levy projection is below the inflation target, the County will consider the following in order:
4. Levy for the inflation target with the excess targeted for capital sustainability if sustainability has not been achieved;
5. Levy for the inflation target with the excess targeted for the stabilization reserve if the reserve is less than its target balance;
6. Other projects of priority to the community and/or Council;
7. A levy amount below the target. Levy Stabilization (One Time Items): One time operational items should be considered for funding from reserves where available. Levy Stabilization (Periodic Large Items): In order to minimize levy fluctuation, large periodic operating items should be budgeted based upon the total cost/frequency. (e.g., expensive HVAC duct cleaning required every five years) Services Provided by Others and Reconciliation: Budgets for services provided to County residents by the City of Kingston and other agencies (i.e., Social Services, POA, Health Unit, MPAC and Library) are presented as estimates based upon submissions provided by the delivery organization and are subject to final reconciliation after the budget is approved. Council (including Council representatives) will annually communicate to outside agencies their expectations with respect to budget targets. Assessment: In Ontario taxes are calculated based upon the assessed value of a property as calculated by the Municipal Property Assessment Corporation (MPAC) on behalf of each municipality. For the County portion of the tax bill it is important to remember that every dollar of assessment in each of the four member municipalities pays exactly the same amount in tax.
8. Assessment Growth/Decline: the year-over-year change in assessment. While generally positive due to new construction, in periods of economic downturn assessment may be a negative.

51Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 7 of 9

Approved:

•

•

•

Effective:

Supplementals and Omits: During the year MPAC will make adjustments based upon assessment appeals and commercial/industrial vacancy. These items are difficult to predict but do have an impact on the amount of levy collected. Grants: It is the policy of the County to maximize funding from grants from senior levels of government and other granting agencies. It is recognized that in order to maximize the likelihood of receiving grants that partnerships and pre-planning are necessary. Budget Reporting: Budget reporting will be provided on a quarterly basis. In the event of an unexpected expenditure or revenue shortfall, Council will be advised at the earliest possible meeting. Budget reporting will align with the budget presentation. In assessing budget performance Council and staff will consider the following in order:

1. The effective delivery of services
2. The overall bottom line for the municipality a. Bottom line for budgets within the control of the municipality b. Bottom line for budgets controlled by external delivery agencies
3. The performance of divisions
4. The performance of departments
5. Unit cost – budget to actual
6. The performance of departments within the FIR categories.

•

•

Key Performance Indicators: key performance indicators will be developed for business units and reported to Council at minimum annually. KPIs will also be developed based upon measuring outcomes anticipated from County strategic plan and the departmental business plans. Operational Surplus/Deficits: It is recognized that in Ontario municipalities are required to have a balanced budget. As such, County staff will make every effort to manage budgets within the Council approved allocations. However, within a

52Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 8 of 9

Approved:

Effective:

multi-million dollar budget it is inevitable that unforeseen circumstances will arise, or that decisions made by others (e.g., City or MPAC) will affect the bottom line. Best practice would suggest that planning for budget surpluses/deficits is a prudent fiscal management. For the purpose of budget policy it is important to distinguish between budget lines within our control and those beyond our control. In all instances variances will be reported at the earliest opportunity to Council. • Where an operational deficit occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:

1. A withdrawal from the levy stabilization reserve if the withdrawal leaves the reserve within its target balance;
2. A withdrawal from another reserve that may be in a surplus position;
3. A tax levy above the levy target in the following year/or years. • Where an operational surplus occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:
4. Transferred to the levy stabilization reserve where the reserve balance is below the target;
5. Transferred to the capital replacement reserve where the reserve is below the target level;
6. Transferred to another reserve that is that is below the target level;
7. Transferred to the capital replacement reserve with the intent of reducing future borrowing;
8. A levy in a future year(s) below the levy target. • Where an operational surplus/deficit occurs above the 1%+/- tolerance level a full report will be provided to Council with an evaluation of the above options presented and a recommendation provided. • Carried Over Projects: While it is the intention of the County to complete projects within the year they are budgeted, in some circumstances it may be necessary to carry over a project to a future year.
9. Where levy dollars are being used for a capital project, unexpended capital levy dollars will be temporarily transferred to the capital

53Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Appendix A

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 9 of 9

Approved:

Effective:

replacement reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved project. 2. Where reserve dollars are being used for the capital project, dollars will be transferred from the reserve that were not expended in the calendar year. 3. Where levy dollars are being used for an incomplete operating project, unexpended levy dollars will be temporarily transferred to the working fund reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved expense. Capital Sustainability: The capital sustainability of the assets of the County is integral to maintaining our commitment to taxpayers as well as a requirement of public sector accounting. Capital sustainability must be viewed in the context of proper capital asset planning, levy planning, as well as our debt and reserve policies. Council established a target of an additional 0.65% tax for the 10 year period from 2015 to 2024. This amount will be reviewed annually and presented to Council at the time of budget. The County will not be a slave to replacement schedules, rather will maintain accurate maintenance logs and condition assessment to ensure that replacement decisions are made at the most appropriate time.

54Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 1 of 8

Approved:

Effective: October 20, 2022

Policy Statement The development of the County of Frontenac’s budget seeks to balance competing priorities with regards to multiple departments and their current service delivery, legislative requirements and future obligations, all within a fiscally responsible framework. As a public entity, the County of Frontenac recognizes that “respect for the taxpayer” and maximizing the current and future benefits of the services it provides within the tax levy raised, is of paramount importance. In order to provide Council with the tools to make informed financial decisions, the County of Frontenac has adopted a Long Range Financial Planning (LRFP) framework. The LRFP builds upon recommendations received as part of our service delivery review, municipal best practice and the advice of our auditor. Objective: The intent of this budget policy is to: • Enhance the quality of decisions by promoting consistency; • Establish a timeline for the budget process; • Ensure that Council has adequate information to exercise its due diligence in assessing the budget; and • Integrate with other long term planning, financial and management objectives of the County • Ensure that the budget document and process meet legislative requirements The guiding principles in the preparation of the annual budget may be summarized as follows: • • • • •

Maintain existing service levels Identify and incorporate efficiencies Recognize the challenges presented from previous budget decisions Provide for long term sustainability of current infrastructure Keep tax rates reasonable.

Principles It is recommended that the County of Frontenac budget process be developed based upon the following principles: •

Transparency: Business plans, budget planning and budgets will be discussed and approved in open meetings of County Council except as permitted by the Municipal Act.

55Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 2 of 8

Approved:

•

Effective: October 20, 2022

Fiduciary Responsibility: It is the fiduciary responsibility of Council and staff to develop and approve budgets that balance both the short term and long term needs of the County and our citizens. This difficult balance requires that we use professional judgment in establishing best estimates, likely scenarios, and evaluating risk. Where a risk is known to staff, that risk will be identified to Council in a factual manner for Council consideration. In this regard, staff will use the following terminology in communicating to Council and taxpayers:

1. Risk: An imminent or likely scenario requiring a strong change in course or a dramatic action
2. Caution: A known fact or recommended change of direction that may or will have future impact on budget or future decisions
3. Advisement: A minor change in direction or scope

•

Accountability: Within legislative limits, Council is ultimately accountable for the approval of business plans, budget policy and budgets, in particular the establishment and evaluation of service levels. Staff are accountable for providing technical advice to Council, presenting options, identifying risk and ultimately implementing the decisions of Council. As an overall strategy, the staff members responsible for making procurement decisions will be responsible for developing the budget, for review by their director. At the staff level, staff responsibilities are as follows:

1. Chief Administrative Officer and Treasurer: ▪ Establish the tone and direction of budget and reflect the wishes of Council ▪ Recommend financial policy and overall oversight of the budget process ▪ Conduct a line-by-line review of all budgets and only allow realistic budgets to be presented to Council
2. Senior Leadership Team (Directors): ▪ Review all service level change requests and establish priorities ▪ Provide guidance and direction to managers ▪ Conduct in-depth reviews of budgets ▪ Nominate budgets for review by the CAO/Treasurer

56Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 3 of 8

Approved:

Effective: October 20, 2022

Review quarterly reports and budget variances and develop mitigation strategies 3. Managers: ▪ Develop budgets that are reflective of best practices, carefully considered options and aligned with the policy direction provided by Council ▪ Present budgets to the senior leadership team and Council ▪ Continuously review of budgets and procurement to ensure they are completed within the budget and in accordance with procurement policies ▪ Report budget variances as they are identified ▪

• •

Alignment: Projects that support and align with the Strategic priorities of Council or as required by legislation will receive the highest priority for Council consideration. Citizen Input: Citizen input will be welcome throughout the budget process, including but not limited to, strategic planning, business planning, budget development and service level changes, through the County’s Engage Frontenac website. Consultation will include input from member municipalities. Council will be the primary conduit for such consultations. Support will be provided by the CAO and Treasurer where appropriate.

•

•

•

Timing: An annual budget will be passed by December 31st of the year preceding, with staff providing a prediction of four (4) years beyond the budget year.

1. In an election year, the budget will be passed by March 31st of the budget year. Target Levy Increase: The target operational levy increase is Ontario CPI as calculated in August of the year prior to the budget (i.e. 2023 budget would use Ontario CPI as of August 2022)
2. The rate used for predicted years will be Bank of Canada’s target inflation, but will be adjusted annually
3. While the target levy is Ontario CPI, it is important to recognize that many parts of a municipal budget are composed of items that may fluctuate above or below CPI (e.g., fuel, energy, insurance). Business Planning: Business plans will be developed and approved by Council. The planning horizon will generally be five years. At a minimum, the business plans will identify anticipated changes in service levels, funding considerations, key performance indicators and customer service objectives.

57Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 4 of 8

Approved:

•

• •

•

Effective: October 20, 2022

Total Cost of Ownership: Proper stewardship of resources requires that Council and staff evaluate budget and procurement decisions based upon the total cost of ownership concept Sustainability and Resilience: Sustainability and resilience principles will be considered by Council and staff in budget and procurement decisions. Unit Cost: Budgets will be developed based upon unit costs wherever possible. It is understood that, in the absence of a legislative requirement, the number of units is reflective of Council’s service level decision, while the unit cost will be developed by staff based upon a careful analysis of the following factors:

1. Historical costs
2. Economic and market conditions
3. Costs incurred by others
4. Professional estimates prepared by a competent professional (e.g., Engineer) Budget Presentation: The budget will be presented to Council at a departmental level in a manner that reflects the Provincial Financial Information Return (FIR) categories, namely:
5. Salaries
6. Materials and Supplies
7. Contracted Services
8. Rents and Financial
9. External Transfers
10. Depreciation
11. Reserve Transfers
12. Capital Notes appended to the budget will focus on service level changes, inflationary increases above the CPI target and identified risks. More detailed information is available at the request of Council.

•

Status Quo Budget: The status quo budget is defined as the sum of the following:

1. Previous year’s service at this year’s price
2. Previous year’s commitments
3. Mandatory service level changes
4. Council directed changes spanning more than one year
5. Less: One-Time Commitments from previous year

58Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 5 of 8

Approved:

•

•

•

•

• •

Effective: October 20, 2022

Service Level Changes: In non-election years, service level changes (SLC) (both positive and negative) will be presented prior to the formal budget process for Council consideration.

1. It is recognized that service level changes (except where mandated by legislation) are the sole prerogative of County Council.
2. Ranking of SLCs will be completed by the senior leadership team based upon the following factors: ▪ Safety to persons or property ▪ Legislative requirements ▪ Policy strategic direction ▪ Operational efficiency ▪ Change in output of service level relative to investment Capital: Capital sustainability will be achieved by an additional amount of reserve funds being added to the budget in each year.1
3. As assets are added, sold or re-furbished staff will report on the impact to sustainability projection as part of the budget requisition process. Deviation from Target (Above): Where the status quo levy projection is above the inflation target, the County will consider the following in order:
4. Assessment growth where available;
5. The stabilization reserve where available;
6. A levy increase above the target. Deviation from Target (Below): Where the status quo levy projection is below the inflation target, the County will consider the following in order:
7. Levy for the inflation target with the excess targeted for capital sustainability if sustainability has not been achieved;
8. Levy for the inflation target with the excess targeted for the stabilization reserve if the reserve is less than its target balance;
9. Other projects of priority to the community and/or Council;
10. A levy amount below the target. Levy Stabilization (One-Time Items): One-time operational items should be considered for funding from reserves where available. Levy Stabilization (Periodic Large Items): In order to minimize levy fluctuation, large periodic operating items should be budgeted based upon the total cost/frequency. (e.g., expensive HVAC duct cleaning required every five years)

1 This amount was set by Council in 2014 at 0.65% and is subject to regular review.

59Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 6 of 8

Approved:

Effective: October 20, 2022

•

Services Provided by Others and Reconciliation: Budgets for services provided to County residents by the City of Kingston and other agencies (i.e., Social Services, POA, Health Unit, MPAC and Library) are presented as estimates based upon submissions provided by the delivery organization and are subject to final reconciliation after the budget is approved.

•

Assessment: In Ontario, taxes are calculated based upon the assessed value of a property as calculated by the Municipal Property Assessment Corporation (MPAC) on behalf of each municipality. For the County portion of the tax bill, it is important to remember that every dollar of assessment in each of the four member municipalities pays exactly the same amount in tax.

1. Assessment Growth/Decline: the year-over-year change in assessment. While generally positive due to new construction, in periods of economic downturn assessment may be a negative. Supplementals and Omits: During the year, MPAC will make adjustments based upon assessment appeals and commercial/industrial vacancy. These items are difficult to predict but do have an impact on the amount of levy collected. Grants: It is the policy of the County to maximize funding from grants from senior levels of government and other granting agencies. It is recognized that in order to maximize the likelihood of receiving grants that partnerships and pre-planning are necessary. Budget Reporting: Budget reporting will be provided on a quarterly basis. In the event of an unexpected expenditure or revenue shortfall, Council will be advised at the earliest possible meeting.

•

•

•

Budget reporting will align with the budget presentation. In assessing budget performance Council and staff will consider the following in order:

1. The effective delivery of services
2. The overall bottom line for the municipality a. Bottom line for budgets within the control of the municipality b. Bottom line for budgets controlled by external delivery agencies
3. The performance of divisions
4. The performance of departments
5. Unit cost – budget to actual
6. The performance of departments within the FIR categories.

60Amendments of 148 2022-119 Corporate Page Services to Budget Policy

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 7 of 8

Approved:

•

Effective: October 20, 2022

Key Performance Indicators: Key performance indicators will be developed for business units and reported to Council annually along with quarterly financial reports.

Commented [KS1]: Are these different than the quarterly budget reporting? Should use same name if same item?

KPIs will also be developed based upon measuring outcomes anticipated from County strategic plan and the departmental business plans. •

Operational Surplus/Deficits: It is recognized that Ontario municipalities are required to have a balanced budget. As such, County staff will make every effort to manage budgets within the Council approved allocations. However, within a multi-million dollar budget it is inevitable that unforeseen circumstances will arise, or that decisions made by others (e.g., City or MPAC) will affect the bottom line. Best practice would suggest that planning for budget surpluses/deficits is prudent fiscal management. For the purpose of budget policy it is important to distinguish between budget lines within our control and those beyond our control. In all instances variances will be reported at the earliest opportunity to Council.

•

Where an operational deficit occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:

1. A withdrawal from the levy stabilization reserve if the withdrawal leaves the reserve within its target balance;
2. A withdrawal from another reserve that may be in a surplus position;
3. A tax levy above the levy target in the following year/or years.

•

Where an operational surplus occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:

1. Transferred to the levy stabilization reserve where the reserve balance is below the target;
2. Transferred to the capital replacement reserve where the reserve is below the target level;
3. Transferred to another reserve that is that is below the target level;
4. Transferred to the capital replacement reserve with the intent of reducing future borrowing;
5. A levy in a future year(s) below the levy target.

61Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Commented [PP2]: Should these bullets say ‘Transfer’ instead of Transferred? Commented [KS3R3]: Agreed.

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 8 of 8

Approved:

•

•

Effective: October 20, 2022

Where an operational surplus/deficit occurs above the 1%+/- tolerance level, a full report will be provided to Council with an evaluation of the above options presented and a recommendation provided. Carried Over Projects: While it is the intention of the County to complete projects within the year they are budgeted, in some circumstances it may be necessary to carry over a project to a future year.

1. Where levy dollars are being used for a capital project, unexpended capital levy dollars will be temporarily transferred to the capital replacement reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved project.
2. Where reserve dollars are being used for the capital project, dollars will remain in the reserve until such time as they can offset incurred project expenditures.
3. Where levy dollars are being used for an incomplete operating project, unexpended levy dollars will be temporarily transferred to the stabilization reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved expense.

Capital Sustainability: The capital sustainability of the assets of the County is integral to maintaining our commitment to taxpayers, as well as a requirement of public sector accounting. Capital sustainability must be viewed in the context of proper capital asset planning, levy planning, as well as our debt and reserve policies. Council established a target of an additional 0.65% tax for the 10-year period from 2015 to 2024. This amount will be reviewed annually and presented to Council at the time of budget. The County will maintain replacement schedules to assist with creating estimates for future reserve requirements. The actual replacement of capital assets will be based on condition instead of replacement schedules. Staff will maintain accurate maintenance logs and condition assessments to ensure that replacement decisions are made at the most appropriate time.

62Amendments of 148 2022-119 Corporate Page Services to Budget Policy

Report 2022-120 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

October 19, 2022

Re:

Corporate Services – By-law to Appoint Municipal Law Enforcement Officers

Recommendation Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac, as per Appendix A to this report; And Further That Richard Allen, Gerald Courneya, Rob Dillabough and Dakota Thompson be appointed as Municipal Law Enforcement Officers for the Corporation of the County of Frontenac. Background At its September 21, 2022 regular meeting, County Council passed the following resolutions, being Recommend Reports from the Chief Administrative Officer, clauses a), c), and d): a)

2022-097 Corporate Services Establishment of a By-law to Regulate the Howe Island Ferry Motion #: 156-22 Moved By: Councillor Vandewal Seconded By: Councillor Fowler Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac-Howe Islander Ferry, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the

63By-law of 148to Appoint Municipal Law Enforcement … 2022-120 Corporate Page Services

Frontenac-Howe Islander Ferry as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. c)

2022-101 Corporate Services Establishment of a By-law to Regulate the Frontenac K&P Trail Motion #: 158-22 Moved By: Councillor Higgs Seconded By: Councillor Smith Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to Regulate the Use of the Frontenac K&P Trail, as per Appendix A to this report; And Further That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate proposed By-law to Regulate the Use of the Frontenac K&P Trail as a by-law for which Administrative Penalties can be issued and to set out penalty amounts. d)

2022-102 Corporate Services Use of Administrative Monetary Penalties (AMPs) for the Enforcement of the Parking By-law Motion #: 159-22 Moved By: Councillor MacDonald Seconded By: Councillor Revill Resolved That the Council of the County of Frontenac pass a by-law later in the meeting to amend By-law 2021-0018, being “A By-Law to Establish a Process for Administrative Penalties,” to designate By-law 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands, as a by-law for which Administrative Penalties can be issued; And Further That Council pass a by-law later in the meeting, to amend By-Law Number 2018-0027 “A by-law to regulate and control the parking of vehicles in the County of Frontenac on County owned lands,” to permit enforcement of the Parking By-Law through the use of Administrative Penalties. Comment In terms of enforcement, section 15 of the Police Services Act states: Municipal by-law enforcement officers 15 (1) A municipal council may appoint persons to enforce the by-laws of the municipality. R.S.O. 1990, c. P.15, s. 15 (1). Peace officers (2) Municipal law enforcement officers are peace officers for the purpose of enforcing municipal by-laws. R.S.O. 1990, c. P.15, s. 15 (2); 1997, c. 8, s. 13. Recommend Report to Council Corporate Services – By-law to Appoint Municipal Law Enforcement Officers October 19, 2022

64By-law of 148to Appoint Municipal Law Enforcement … 2022-120 Corporate Page Services

Page 2 of 3

Staff are recommending that Richard Allen, Gerald Courneya (Project Manager on contract), Rob Dillabough and Dakota Thompson be appointed as Municipal By-law Enforcement Officers in order to issue Administrative Monetary Penalties for the Ferry By-law, the Trails By-law and the Parking By-law. Prior to the issuance of AMP’s for the ferry, the County will commence a public awareness campaign, with signage at the ferry, as well use of both the Township and County social media channels including websites, the Ferry twitter feed and facebook advising users of the County’s Administrative Monetary Penalties By-law and that the failure to pay the fare will result in an Administrative Penalty. Training will be provided to the above noted individuals prior to any AMP’s being issued. Sustainability Implications As part of the Vision for the County of Frontenac in its 2019-2022 Strategic Plan, it identifies accountability and states: As a framework for strategic planning, this future vision incorporates goals related to: • Building the County’s organizational capacity in line with its mandate and accountabilities. Additionally, Other Important and Continuing County Priorities, identifies: ➢ Continually improve customer and financial services. ➢ Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships. Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development

Recommend Report to Council Corporate Services – By-law to Appoint Municipal Law Enforcement Officers October 19, 2022

65By-law of 148to Appoint Municipal Law Enforcement … 2022-120 Corporate Page Services

Page 3 of 3

Report 2022-116 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Gale Chevalier, Paramedic Chief/Director Emergency and Transportation Services

Date of meeting:

October 19, 2022

Re:

Frontenac Paramedics – 2023 Legislated Response Time Performance Plan

Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – 2023 Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Background Since 2013, all land ambulance service operators have been required to set a Response Time Standard (RTS). Each year, services must submit their RTS to the Ministry of Health by October 31 for the following calendar year and report the prior year results by March 31. At its meeting on September 15, 2021, County Council passed the following resolution: Resolved That the Council of the County of Frontenac accept this Emergency and Transportation Services – 2022 Legislated Response Time Performance Plan report; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried

66 of 148 Services 2023 Legislated Response … 2022-116 EmergencyPage and Transportation

The County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2022: For the calendar year of 2022, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 70% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment Target Time from Paramedic Received Until on Scene CTAS 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes

% Target 75% 75% 75% 75%

Comment As reported to County Council, Frontenac Paramedics did not meet their response time targets for CTAS 4 and 5 patients in 2021. A 12-hour Paramedic resource was added in 2021.

Recommendation Report to Council Emergency and Transportation Services – 2023 Legislated Response Time Performance Plan October 19, 2022

67 of 148 Services 2023 Legislated Response … 2022-116 EmergencyPage and Transportation

Page 2 of 4

Frontenac Paramedics continues to see a significant increase in call volume. Increased call volume combined with an increase in offload delays at hospitals will continue to pose challenges for meeting response times. The goal of the ORH Study recommendations were to maintain the same RTS over the 10-year period. Additional resources will be required to maintain this standard moving forward. It is recommended that the County of Frontenac maintain the same criteria under Regulation 257/100, as amended, for its response time targets for 2023.

For the calendar year of 2023, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 70% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit: Recommendation Report to Council Emergency and Transportation Services – 2023 Legislated Response Time Performance Plan October 19, 2022

68 of 148 Services 2023 Legislated Response … 2022-116 EmergencyPage and Transportation

Page 3 of 4

Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS Target Time from Paramedic Received Until on Scene 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes

% Target 75% 75% 75% 75%

Strategic Priorities Implications To Provide High Quality Patient Care To Ensure Effective Operations and Continued Leadership Other Important and Continuing County Priorities: ▪ Implement strategic plans for Fairmount Home and Frontenac Paramedics. Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected

Recommendation Report to Council Emergency and Transportation Services – 2023 Legislated Response Time Performance Plan October 19, 2022

69 of 148 Services 2023 Legislated Response … 2022-116 EmergencyPage and Transportation

Page 4 of 4

Report 2022-117 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Brieanna McEathron, Executive Assistant

Date of meeting:

October 19, 2022

Re:

Corporate Services – Quarterly Joint Administrative Facility Update

Recommendation This report is for information purposes only. Background A Request for Tender was issued and closed on June 1, 2022; Emmons & Mitchell (2000) Ltd was awarded the contract. As directed by Council Council, staff were instructed to enter into an agreement with Emmons & Mitchell (2000) Ltd for the Renovations & Additions for the Joint Admin Facility for the County of Frontenac and Cataraqui Conservation Authority: b)

2022-058 Office of the Chief Administrative Officer Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority

Moved By: Seconded By:

Deputy Warden Doyle Councillor Martin

Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and

70Quarterly of 148 Joint Administrative Facility Upda… 2022-117 Corporate Page Services

Cataraqui Region Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). Comment County Administration staff abatement of the building was on July 15th, and the Construction for the Joint Admin Facility began on July 18, 2022. A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress. As of October 11, 2022, the following has been completed or is about to commence. Level 0 – Basement Level 0 area has been demolished and framing will continue once all bulkheads are resolved onsite. Electrical rough-in in walls to commence. Main Building Main Building has been demolished as per the contract documents. Abatement is to proceed, and all abatement is required to be completed prior to new construction commencing. Additions and Exterior Improvements: North addition to be excavated. Fiber relocation has commenced and is to be completed so the parking lot area excavation can begin. The generator and propane tank slab preparation has been completed. The construction schedule indicating a total completion date of mid July for Level 0 and the main building does not meet the initial anticipated construction schedule and Emmons and Mitchell will attempt to review; however, it would be unlikely due to material deliveries that the schedule would be changed, and we are currently anticipating an approximate 6-8 week delay. Strategic Priority Implications Priority 2 2.1

Explore new funding sources and invest wisely in critical long-term infrastructure.

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment October 19, 2022

71Quarterly of 148 Joint Administrative Facility Upda… 2022-117 Corporate Page Services

Page 2 of 4

2.4

Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared admin facility if possible).

Priority 3

Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.

3.1

Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding.

3.3

Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.

Financial Implications The following change orders have been authorized as issues which have been uncovered during the renovation have required changes to the original plans. A summary of those items and costs as of October 11, 2022 can be found below. Number

Description

Cost

CCO2

Changes in ductwork to lower level of east addition

$4,355

CO-08

Relocation of generator and propane tank

$9,524

CCN4

Move electrical, phone, internet entry point from addition to be demolished

$48,017

CO-05

Asbestos removal in Bud Clayton Room

$23,010

CD-02

Asbestos-containing plaster removal on first/second floor

$116,987

CO-06

Refinishing ceilings after removal of asbestos-containing plaster

$15,373

CO-07

Asbestos removal in basement

$47,887

Total

As of October 11, 2022

$265,153

Other items which have been uncovered which will need to be addressed but for which cost estimates have not yet been provided include: Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment October 19, 2022

72Quarterly of 148 Joint Administrative Facility Upda… 2022-117 Corporate Page Services

Page 3 of 4

•

Further asbestos was identified in a layer of plaster beneath the exterior stucco of the Bud Clayton room which will require abatement prior to demolition to construct the new Council Chambers

•

The planned hallway/stairwell into the Cataraqui Conservation will need to either be moved or narrowed to accommodate existing electrical and mechanical work resulting from the location of the elevator

Organizations, Departments and Individuals Consulted and/or Affected County Administration Cataraqui Region Conservation Authority (CRCA) Colbourne & Kembel, Architects Inc. Emmons & Mitchell Construction Limited.

Information Report to Council Corporate Services – Quarterly Administrative Building Redevelopment October 19, 2022

73Quarterly of 148 Joint Administrative Facility Upda… 2022-117 Corporate Page Services

Page 4 of 4

Report 2022-121 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator

Date of meeting:

October 19, 2022

Re:

Fairmount Home – Quarterly Update Activity Report

Recommendation This report is for information purposes only. Background The following information is an update regarding the activities at Fairmount Home (“Fairmount”) from July 1, 2022, to September 30, 2022, as well as significant updates in October 2022. Comment Ministry of Health and Long-Term Care During the third quarter, there were seven critical incidents logged with the Ministry of Long-Term Care (MLTC). Two of the critical incidents were related to resident falls with an injury and two of the critical incidents were related to alleged resident to resident abuse. One critical incident was related to alleged visitor to resident abuse and one critical incident was related to alleged staff to resident abuse. Lastly, a critical incident was issued due to one tablet of a controlled substance unaccounted for or missing. Management has completed full investigations of each incident with corrective actions implemented, as necessary. The MLTC has also been in contact with the home and expressed their approval of the investigations and corrective actions. Thank you to the management and staff who were diligent in managing the incidents. The legislated reporting was completed as required to Ministries including the MLTC and Ministry of Labour.

of 148Update Activity Report 2022-121 FairmountPage Home 74 Quarterly

Outbreak During the third quarter, there was two COVID outbreaks declared by Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health with the first outbreak on July 14, 2022 – July 25, 2022, which impacted three (3) residents and the second outbreak on August 11, 2022 – August 25, 2022, which impacted seven (7) residents. Thank you to the management and staff who were diligent in managing the outbreaks. The legislated reporting was completed as required to Ministries including the MLTC, Ministry of Labour and KFL&A Public Health. Public Health Inspection KFL&A Public Health conducted a routine inspection on July 21, 2022, in the café, main kitchen and serveries. There were no violations. Thank you to the management and staff who work professionally and cooperatively with the public health inspector. The Food Establishment and Restaurant Reports are posted on its website. KFL&A Public Health also conducted a routine inspection on July 21, 2022, in the hair salon. There were two non-critical violations that were corrected immediately upon inspection. The Personal Service Facilities Reports are posted on its website. Sustainability Implications Not applicable Strategic Priority Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team

Information Report to Council Fairmount Home – Quarterly Update Report October 19, 2022,

of 148Update Activity Report 2022-121 FairmountPage Home 75 Quarterly

Page 2 of 2

Report 2022-122 Council Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

October 19, 2022

Re:

Planning and Economic Development – 2022-23 Snowmobile Season on the Frontenac K&P Trail

Recommendation This report is for information purposes only. Background In 2021 County Staff began the process of planning phase 6 of K&P Trail Development, from Clarendon Station to the boundary with Lanark County. This project is in line with the vision and principles of development approved by County Council in 2018 and the Frontenac K&P Trail Management Plan. The K&P Trail follows the route of the former Kingston & Pembroke Railway, making use of the former rail bed to serve as the foundation of trail infrastructure. There are approximately 20 kilometres of former railbed between Clarendon Station and Lanark County, with ownership consisting of a mix of township, private and conservation properties. As with the previous phases of K&P Trail development, the County approached the private owners individually to negotiate acquisition of the former railbed. Historically, these landowners have always kept the former railbed open for snowmobile use every winter through license agreements with the local snowmobile clubs. In some cases, landowners were unaware that they had ownership of the former railbed, assuming it had previously been transferred into public stewardship. In 2021 when the County began to communicate with the property owners about its to acquire the railbed to convert it to year round use, several owners determined that they would not enter into private agreements with the snowmobile clubs while negotiations were underway with the County.

Page 76 of 148 2022-122 Planning and Economic Development 2022-23 Snowmobile Season on …

Comment The K&P Trail, whether on public or private lands, is a critical north-south route for recreational snowmobile use every winter. The former railbed supports hundreds of snowmobiles every weekend, who travel between Verona and Sharbot Lake to Calobogie, Renfrew, Perth, Smiths Falls and beyond. Outside of the K&P, the closest north-south connection that can support a significant volume of snowmobile traffic is the Hastings Heritage Trail. The K&P west and north of Sharbot Lake is designated by the OFSC as a Trans Ontario Provincial (TOP) Trunk Trail. TOP trails A through F are the provinces main corridors connecting towns and cities across the system. The K&P is the TOP “E” route within the network of trails managed by the Ontario Federation of Snowmobile Clubs (OFSC) and is a connector to many smaller trails and routes. These core trails result in significant funding from the OFSC for local club operations.Top E starts in Napanee and meanders through the Center of Ontario going through Sharbot Lake and eventually connects into the Muskoka Region. Other TOP trails that include numbers, such as the, E114E, are connector or feeder trails to the Trunk trail network. Local connectors include: •

E114E runs Sharbot Lake south through Tichborne,

•

E108 runs west from Sharbot Lake to Kaladar.

In addition to the provincial network trails above, there are club trails simply numbered, such as Snow Road Trails 1-12. In 2021, a significant portion of the K&P had to be closed by the Snow Road Snowmobile Club between Sharbot Lake and Lanark County, consisting of over 30 kilometres of the K&P Trail, as well as additional connector trails as they were unable to acquire licenses from key properties along the K&P route. As negotiations along this stretch of the K&P Trail continue, it appears that similar closures will take place for the 2022-23 snowmobile season, which will have a detrimental economic impact on businesses located along this corridor, as well as businesses in Sharbot Lake and other Frontenac County communities. Many food and beverage businesses in the area report that recreational snowmobile users are an essential input during winter months. The table below demonstrates that while traffic travelling south of Sharbot Lake remained consistent in the winter months (January to March) between 2021 and 2022, traffic travelling North dropped by 60%. Clarendon Station, which is in the center of the trail closure had almost no traffic in 2022(as it was not longer approved for snowmobile use), representing a significant drop in traffic.

Recommend Report to County Council Planning and Economic Development – 2022-23 Snowmobile Season on the Frontenac K&P Trail October 19, 2022

Page 77 of 148 2022-122 Planning and Economic Development 2022-23 Snowmobile Season on …

Page 2 of 4

Year

Sharbot Lake (South)

Sharbot Lake (North)

Clarendon Station

2021

3445

5741

3880

2022

3531

2303

N/A

Snow Road Snowmobile Club Vice-President Greg Crain has indicated that they can’t stress enough how important the K&P north is to the local system, and its closure almost cripples the club and local network, adding unwanted stress to club executive and members when it’s closed. County staff will continue to work with the Snow Road Snowmobile Club and other local clubs towards re-opening the K&P Trail for winter use, however at this stage of the negotiation process and assuming that winter weather conditions remain consistent, it can be expected that the 2022-23 snowmobile season will look similar to the 2021-22 season, especially North of Sharbot Lake. Financial Implications There are no direct financial implications associated with this report. Strategic Priority Implications Priority 3.1: Work with the townships, other municipalities, and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Township of North Frontenac Snow Road Snowmobile Club L&A Ridge Runners Snowmobile Club

Recommend Report to County Council Planning and Economic Development – 2022-23 Snowmobile Season on the Frontenac K&P Trail October 19, 2022

Page 78 of 148 2022-122 Planning and Economic Development 2022-23 Snowmobile Season on …

Page 3 of 4

Snowmobile Trail Closures in 2021-22:

Recommend Report to County Council Planning and Economic Development – 2022-23 Snowmobile Season on the Frontenac K&P Trail October 19, 2022

Page 79 of 148 2022-122 Planning and Economic Development 2022-23 Snowmobile Season on …

Page 4 of 4

Activity Update October 2022

Resident Care, Nursing & IPAC

• •

•

• •

• •

• Environmental Services

•

• •

The installation of the home’s new nurse call system continues throughout the home with approximately 85% of call points completed. Delivery of the new phones for the system has been delayed. Training included care requirements for residents with hypoglycemia and procedures regarding the use of Glucagon in addition to IPAC best practices education. Oral Science provided oral hygiene education to staff on October 6 that was recorded by Matt Mills. The recording will be shared with staff to promote oral care for all residents. The home’s pharmacy provider moved locations amalgamating two pharmacies and it has impacted their services temporarily. The pharmacy is working in collaboration with the management team to support the services of the residents. The home is currently recruiting for nineteen (19) vacancies including RNs, RPNs, NP, PSWs, Occupational Therapist, Dietary Aides, Cook and Housekeeping Aides. Kingston, Frontenac, Lennox, and Addington (KFL&A) Public Health strongly recommended residents receive the new Bivalent Omicron Covid19 vaccine as the next booster dose. All residents who were eligible for this vaccine, received this booster dose during the period of September 16 - 23. All staff members have also been offered this vaccine. KFL&A Public Health has provided influenza vaccinations that were provided to residents on the week of October 11-14 and staff will receive the vaccination on the week of October 17 - 21. The Ministry of Long-Term Care (MLTC) has mandated all long-term care homes to stop holding beds for COVID-19 isolation purposes. The management team continues to prepare resident activity rooms in each home area to be utilized as isolation spaces. Resident and family satisfaction surveys will be released November 1, 2022 to Dec 1, 2022. Environmental Services and Mr. Courneya have arranged a third well behind the back parking lot with plans underway to prepare the trench, electrical and plumbing to connect the well to the current water system. The third well is required to meet the home’s water requirements and avoid the need to purchase water. Manager of Environmental Services issued a Request for Quotation for roof repairs with two vendors attending the mandatory site visit and work is anticipated to begin by the end of October The replacement of the home’s HVAC system continues in collaboration with CBCL Engineering and Environmental Design Services and ES Fox

Fairmount Home Update

Page 80 of- Councillor 148 Fairmount Home Liaison Report Martin

Limited Dietary Services

• • •

Other

•

• •

Recruitment continues for dietary aides and cooks to support dietary services New initiative to allow cooks to work dietary shifts, after the shifts have been offered to all dietary staff. The change will provide additional staffing capacity and assist with the retention of part-time cooks. Thanksgiving Sunday Dinner: roasted turkey with sage stuffing and cranberry sauce, mashed potatoes, roasted asparagus, and pumpkin pie! A draft Emergency Response Plan (ERP) prepared by The Loomex Group has been reviewed and feedback provided by the management team will be incorporated in a final draft. Next steps will include staff training on the plan anticipated in late November. Our Administrative Clerks, who perform staff scheduling, continue to dedicate a significant amount of time setting up the new scheduling software StarGarden that is anticipated to be implemented by late October. The management team has completed the second internal presentation of Fairmount Home’s business plan and project proposal for the 2023 budget

Fairmount Home Update

Page 81 of- Councillor 148 Fairmount Home Liaison Report Martin

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

October 19, 2022

Re:

Planning Advisory Committee – Report to Council

All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.

2022-112 Planning Advisory Committee Official Plan Amendment – Township of Frontenac Islands – Marysville Secondary Plan Be It Resolved That the County of Frontenac Planning Advisory Committee recommends to County Council: That By-Law Number 2022-20 of the Township of Frontenac Islands, adopting Official Plan Amendment Number 7 for the Marysville Secondary Plan, dated September 12, 2022 and included as Attachment 1 to Report Number 2022-112, be approved; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended as per Township By-Law Number 2022-20 in Attachment 1 to Report Number 2022-112, being Official Plan Amendment Number 7 for the Marysville Secondary Plan; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended by County Council through a technical modification to remove the words “and 75% in the Marysville” from Section 4.8.3.iv of the document.

Page 82 ofCommittee 148 Report of the Planning Advisory

The Corporation of the Township of Frontenac Islands By-Law Number 2022-20 A By-Law to Amend the Township of Frontenac Islands Official Plan (Amendment Number 7, Marysville Secondary Plan) Whereas the Township of Frontenac Islands commenced work on the Marysville Secondary Plan in 2019; and, Whereas the Secondary Plan was prepared to establish a vision for Marysville that takes into account the existing community character and plans for new growth over the next 25 years; and, Whereas the proposed Official Plan Amendment recognizes that the arrival of a new and larger ferry and permanent docking in Marysville will make it easier to access Wolfe Island from the mainland; and, Whereas population projections estimate that 300 new residents will be living on Wolfe Island through to 2047 and to be consistent with the Provincial Policy Statement most of the new growth needs to be accommodated in the village; and, Whereas Frontenac Islands Council has held extensive public consultation on both the Secondary Plan and the proposed Official Plan Amendment, including open houses for the Secondary Plan on August 22nd, 2019 and December 4th, 2019, as well as an open house for the Official Plan Amendment on April 27th, 2022 and two Public Meetings as required by the Planning Act on May 9th, 2022 and July 5th, 2022; Now Therefore, the Council of The Corporation of the Township of Frontenac Islands, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990.c.P.13, as amended, enacts as follows: 1.

The Township of Frontenac Islands Official Plan is hereby amended by the following changes, which shall constitute Amendment Number 7 to the Township of Islands Official Plan: a. Amend the text of the Township of Frontenac Islands Official Plan by deleting the last two sentences of Section 2.1.4 (Goals and Objectives), beginning with the words, “The land supply in Marysville…”; b. Amend the text of the Township of Frontenac Islands Official Plan by deleting Section 5.5. (Village) in its entirety and replacing it with a new Section 5.5 (Village of Marysville Secondary Plan Policies) as shown on Schedule ‘A’ to this By-Law;

The Township of Frontenac Islands Official Plan, as amended, is further amended by the following map changes:

Page 83 ofCommittee 148 Report of the Planning Advisory

a. Amend Schedule ‘A’, Land Use Plan, of the Township of Frontenac Islands Official Plan by re-designating the Expansion Area lands from ‘Rural’ to ‘Village’, as shown on Schedule ‘B’ to this By-Law; b. Add a new Schedule ‘M1’, Existing Village and Expansion Area, to the Township of Frontenac Islands Official Plan, as shown on Schedule ‘C’ to this By-Law; c.

Add a new Schedule ‘M2’, Land Use, to the Township of Frontenac Islands Official Plan, as shown on Schedule ‘D’ to this By-Law;

d. Add a new Schedule ‘M3’, Natural Environment, to the Township of Frontenac Islands Official Plan, as shown on Schedule ‘E’ to this By-Law; e. Add a new Schedule ‘M4’, Transportation, to the Township of Frontenac Islands Official Plan, as shown on Schedule ‘F’ to this By-Law; f.

Add a new Schedule ‘M5’, Special Policy Areas, to the Township of Frontenac Islands Official Plan, as shown on Schedule ‘G’ to this By-Law.

The Clerk be authorized and directed to make application to the County of Frontenac for approval of Official Plan Amendment Number 7 for The Corporation of the Township of Frontenac Islands.

This by-law shall come into force and take effect on the date of final passing by the Council of The Corporation of the County of Frontenac, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended.

Read a first and second time this 12th day of September 2022. Read a third time and finally passed this 12th day of September 2022.

Denis Doyle, Mayor

Page 84 ofCommittee 148 Report of the Planning Advisory

Darlene Plumley, C.A.O./Clerk

Township of Frontenac Islands Schedule ‘A’ to By-Law Number 2022-20

5.5

Village of Marysville Secondary Plan Policies

5.5.1 Context and Vision The Village of Marysville represents the Township’s only Settlement Area and is situated adjacent to the St. Lawrence River on Wolfe Island. Access to Marysville is provided by a provincial ferry system, with docks in Marysville and Dawson’s Point on Wolfe Island and a dock in Kingston on the opposite side of the river. The province has expanded the ferry system through the creation of a new, larger boat. It is expected that by 2023 the ferry will dock exclusively in the village. The additional capacity created through the new ferry, as well as the potential for seasonal two-ferry operation, has led the County of Frontenac (County) to prepare updated population projections for the Township, as well as both Wolfe Island and Marysville in particular. The updated population projections for Marysville anticipate more than 300 new residents through to the year 2047. The village is important to the social, economic, and cultural life of Wolfe Island. The village includes the commercial main street, Town Hall, Post Office, public library, medical centre, community centre and playing grounds. The village also includes two elementary schools, and stable and new residential growth is necessary for their continued operation. The arrival of a new ferry and permanent docking in the village allows residents and visitors to walk on and off the ferry and reduce vehicle demand, and by allowing new housing in and around the village there will an opportunity for more walkon passengers. The purpose of the Marysville Secondary Plan is to guide the detailed planning and development anticipated within the village through to the year 2047, consistent with the Community’s vision and the anticipated increase in population. The Plan is intended to integrate new development with the existing village development and the surrounding rural area, through the development of an “Expansion Area” that is planned to accommodate most of the community’s growth. The Expansion Area, which encompasses approximately 36 hectares (89 acres) is generally located to the south of the existing village. Schedule ‘M1’ illustrates the secondary plan boundary including the Expansion Area. New development in Marysville is proposed to be developed primarily for residential land uses with an integrated parks and open space system. Some local commercial uses may also be considered. It is anticipated, that due to existing servicing constraints in the village, that new development will constitute the majority of the planned growth, and that the new development will proceed on the basis of communal water and sanitary sewer systems. It is expected that properties within the existing village will remain on individual water and sewer services for at least the short term. Accordingly, it is the vision of these Secondary Plan policies that:

Page 85 ofCommittee 148 Report of the Planning Advisory

Marysville shall retain its small town, unique village character and provide an attractive, high-quality, safe, sustainable, interconnected, and pedestrian-friendly community for existing and future residents of all ages and abilities to enjoy. New development will be integrated with the existing village, through thoughtful design and a road pattern that enables continued connectivity.

5.5.2 Goals The goals of the Secondary Plan are: •

Develop a land use framework and guiding policies that will implement the vision;

•

Determine the appropriate location and housing yield/mix for the Marysville Village Expansion Area;

•

Provide land use and general village design policies to guide the development of the community;

•

To encourage the development of a range and mix of housing types;

•

To encourage development of accessible and affordable housing that remain consistent with the village character;

•

To encourage and promote best practices in environmental design and energy conservation;

•

Provide a framework for development that is pedestrian-oriented and incorporates parks, open spaces and trails and provides linkages to the waterfront, wherever possible;

•

To promote active transportation by providing connectivity for pedestrians and cyclists to the Village Core and elementary schools and by encouraging the inclusion of pedestrian and cycling infrastructure on key existing streets, wherever possible;

•

To ensure the orderly development of the Expansion Area by providing a development phasing strategy for the logical development of the community and related servicing infrastructure; and,

•

To ensure orderly development of the Expansion Area by providing direction and guidance to the review and approval of development applications.

•

To ensure continuity of neighbourhoods by developing the Expansion Area in a staged manner through a series of development blocks.

•

To integrate the future neighbourhoods in the Village Expansion Area with the existing village, through road linkages and pedestrian and bicycle path networks.

Page 86 ofCommittee 148 Report of the Planning Advisory

•

To provide a range of housing types and densities, including affordable housing, to meet the needs of existing and future residents.

•

To protect views of Lake Ontario from streets and parks along Main Street and the new residential areas.

5.5.3 Land Use Plan The Land Use Plan for the community is illustrated on Schedule ‘M2’ – Land Use which sets out the overall structure for the Village, including within the existing Settlement Area and the Expansion Area. The Land Use Plan for the community is based on the design principles identified in Section 5.5.3.2 and provides a framework for incorporating the Expansion Area with the existing village, as well as providing some land use policies to encourage a more diverse mix of uses within the Village Core. Marysville is identified as a Settlement Area in the County Official Plan and is designated ‘Village’ in the Township of Frontenac Islands Official Plan. The Expansion Area lands will be developed as a primarily low and medium density residential neighbourhood, with the intent of utilizing existing institutional and commercial land uses within the village to support the new growth. The gross density target for new residential developments in the Expansion Area is a range of 10-18 units per hectare (4-7 units per acre), ultimately dependent upon the available servicing infrastructure and housing type. Given the existing servicing constraints within the village there is limited opportunity for infill to accommodate planned growth. As a result, it is anticipated that the Expansion Area will accommodate the vast majority of the new growth, while the existing Village Core will evolve over time to provide supporting uses (commercial, institutional, and recreational) for both existing and new growth. 5.5.3.1 Land Use Designations Lands within the Village Designation and Secondary Plan Area are further designated one, or more, of the following land use categories as depicted on Schedule ‘M2’: a. b. c. d. e.

Village Residential; Village Expansion Area; Village Core; Institutional; and Open Space.

These land use designations for the Secondary Plan are intended to complement, and refine, the broader land use designations provided in the Township Official Plan. In most cases, the land use policies and permissions described in the Secondary Plan are more detailed than those provided for within the Official Plan. Where there are inconsistencies between a particular policy in the Official Plan and the Secondary Plan, the policies of the Secondary Plan shall prevail.

Page 87 ofCommittee 148 Report of the Planning Advisory

5.5.3.2 Community Design Marysville has a unique character, reflected both in the development pattern, the influence of the river and ferry, and in the fabric of the streets, open spaces and built form. It is important for the community’s present and future, to protect and enhance that character, as new development pressures evolve and as the new expanded ferry and terminal develop. In order to achieve the desired vision, new development within the existing village and the Expansion Area will be guided by Village Design Standards. The Township will prepare and adopt the design standards, including the Expansion Area, which will provide enhanced guidance for the physical design of public and private development in the village to preserve the existing character, introduce new elements that are compatible, and ensure that the Expansion Area is developed in an attractive, high-quality, safe, sustainable, interconnected, and pedestrian-friendly manner. The Secondary Plan is based on neighbourhood village design principles, aimed at establishing a complete community. The principles and policies are to be considered when evaluating development applications within Marysville, and when the Township prepares the implementing Village Design Standards. 5.5.3.2.1

Design Principles

Development in Marysville shall be consistent with the following principles: •

Provide housing choice with designs that reflect and are compatible with the existing village character;

•

Provide a neighbourhood design concept within the Expansion Area that considers safety and mitigates impacts of nearby natural and human-made physical features (wetlands, wind turbines and agricultural uses);

•

Develop a neighbourhood within the Expansion Area that emphasizes, promotes, and encourages social interaction, active streetscapes and overall walkability;

•

Establish an open space system within the village of integrated and connected public spaces including parks, trails, recreational facilities and natural features;

•

Develop a well-connected network and hierarchy of streets, paths and active transportation trails that enhance connectivity around the village, including the Expansion Area while safely accommodating various modes of transportation, including walking, cycling, and automobiles;

•

Locate and design parks and recreation spaces that will serve all age groups and physical abilities throughout the neighbourhood and connect them with an integrated active transportation system;

•

Promote compatibility of building scale and form between new and existing adjacent development;

Page 88 ofCommittee 148 Report of the Planning Advisory

•

Create focal points and activity nodes within the Village Core to enhance wayfinding and establish an identifiable community structure that recognizes the importance of the ferry terminal and that is accessible and informative for tourists;

•

Promote sustainable design throughout the built environment to promote efficient use of energy, land, and infrastructure through conservation and energy-saving practices and systems; and

•

Establish gateways to the village area to emphasize Marysville’s identity.

5.5.3.2.2

Village Design Policies

1. Unless otherwise determined by the Township, proposed development requiring a planning application shall address the Village Design Policies of this Plan and, where appropriate, policies within the Township of Frontenac Islands’ Official Plan and Township Village Design Standards.
2. A Design Brief that demonstrates how any proposed future development application (plan of subdivision, plan of condominium or any development subject to Site Plan Control) meets the direction of the Village Design principles and policies of this Secondary Plan, may be required in support of any such application. To the extent that Village Design Standards for Marysville are approved by Council, the Design Brief shall also demonstrate general compliance with the Standards.
3. Development within the Secondary Plan area, including but not limited to areas of public use, shall be designed in accordance with the Accessibility for Ontarians with Disabilities Act, and other applicable Provincial legislation and the County’s Integrated Accessibility Standards Regulation.
4. Streetscapes throughout the Marysville Village Area and Expansion Area are important components of the public realm. Streetscapes will be designed to enhance community character and sense of place and in recognition that Marysville is a fourseason community.
5. Residential streetscapes shall be designed to ensure the provision of sufficient onstreet parking through creative design solutions such as varying housing types, driveway locations and lotting patterns.
6. Development throughout the Marysville Village Area shall be encouraged to respond to and enhance the community’s existing unique identity and sense of place through the use of various means, including building typologies, architectural design treatments, building materials, decorative lighting, decorative street signs, boulevard treatments, gateway features and landscaping elements. The Township shall consider the inclusion of Indigenous designed, inclusive language, where appropriate, for public signage.
7. Throughout Marysville, buildings shall be designed to form a well-defined and continuous street edge with subtle variations in height and setbacks and high-quality

Page 89 ofCommittee 148 Report of the Planning Advisory

architectural features. Buildings shall be located close to the street such that social interaction is encouraged and facilitated throughout the community. Garages will not dominate the streetscape. 8. Low-rise buildings (2-3 storeys) will be required and achieved through siting and orientation of a building on a lot (or vacant land unit) and the distribution of building massing. Consideration of building materials and architectural design shall have regard for maintaining a form of development that is compatible with and complementary to the existing village character. 9. Decorative lighting, street signage and entrance features that enhance the character of Marysville and that assist in wayfinding are encouraged. 10. Buildings on corner lots (or vacant land condominium units) should articulate facades on both street frontages. 11. Buildings at terminating vistas will be encouraged to be designed as focal points, with architectural innovation and quality village design that reflects the community character. Enhanced landscaping will be encouraged in these areas. 12. Dwellings located on lots in visually prominent locations are considered priority lot dwellings. Priority lots include those lots on corners, at ‘T’- intersections, or directly adjacent to open spaces, parks, trails, or other key public area. Priority lot dwellings shall be identified as such on plans of subdivision or condominium and the treatment of priority lots shall be described in the Design Brief to be submitted in support of a development application. For the purposes of the foregoing, a vacant land condominium unit shall be considered a lot. 13. Stormwater management facilities shall be integrated into the design of the community as an open space amenity and shall include trails, where desirable, as determined by the Township. 5.5.3.2.3

General Expansion Area Policies – Tying the New Area into the Fabric of the Existing Village

In association with the Village Design Policies in Section 5.5.3.2.2, the following policies are intended to direct the form of new neighbourhood development within the Village Expansion Area:

1. The lands within the Expansion Area shall be developed and designed so that they ‘knit’ into the historic village fabric. In other words, the neighbourhoods and the street systems created in the Expansion Area shall not be ‘suburban’ in nature but follow the character of the existing Village. Further, housing development shall proceed in neighbourhood blocks versus random development of lots with little or no continuity.
2. Streets and Lanes shall provide sufficient access for pedestrians, bicycles, and vehicles. The general design of the street/lane shall be:

Page 90 ofCommittee 148 Report of the Planning Advisory

a. defined by the volume and type of its users; and b. ‘blend’ in with the existing street pattern and ‘feel’ of the existing village street system. Specifically, the road system and linkages of the new residential area shall be designed so that they are integrated into the existing village, rather than becoming a dissimilar and separate area within the settlement area boundaries. 3. Housing development shall encourage social interaction through lot development similar to the existing village including: a. similar lot frontages. b. use of front porches and balconies. c. primary access to the front of residential buildings. d. restricted types of fencing that reflect a rural community and is consistent with the existing village (e.g., split rail, hedges, chain link) with limited fence height. 4. Views of paved areas shall be minimized by the provision of street landscaping, parking structures/areas in the rear of buildings, shared driveways, and by siting residential buildings to the street frontage areas.’ 5. Trail/Bicycle Path – the new neighbourhood shall have a continuous trail/bicycle path that can be linked to open space areas and community areas (such as the adjacent Community Centre grounds) and connect to other future links that are developed in the village and other parts of Wolfe Island such as the future Frontenac K&P Trail and the Wolfe Island Canal area. 6. Street Connections – streets created in the neighbourhoods of the Expansion Area immediately south of the existing Village shall connect into the existing local road fabric as identified on Schedule ‘M4’ (Transportation). In order to maintain the character of the street system in the village, the new streets shall only be for active transportation use and not for vehicular use. 7. Staging and Phasing Plan – development shall be staged to provide for the coordinated and orderly extension of the Village Expansion Area and to ensure the most efficient and economical use of proposed infrastructure. Development will generally follow a west to east (i.e., Division Street to 7th Line Road) pattern from the existing village on the north side of the “By-Pass Road’. No new neighbourhood development shall take place on the southern portion of the ‘ByPass Road’ until 50 percent of the lands between the existing village and the ‘ByPass Road’ have received draft subdivision or condominium approval. The Township may consider deviations from the Phasing Plan without amendment to the Secondary Plan, with appropriate justification. Deviations from the Phasing Plan shall require the approval of Council.

Page 91 ofCommittee 148 Report of the Planning Advisory

5.5.3.2.4

Sustainability

1. The Township will promote development that strives to conserve energy and achieve sustainability objectives by encouraging, supporting and, where appropriate, requiring: a. Compact development and efficient built form, with due consideration to site context and the village character; b. Environmentally responsible design and construction practices; c. The integration, protection and enhancement of natural features and landscapes into building and site design; and, d. The reduction of resource consumption associated with development.
2. The Township will promote ‘green infrastructure’ (e.g., parklands, stormwater management systems, street trees, natural channels, permeable surfaces, green roofs) as part of any infrastructure needs for new development in the village.
3. New infrastructure shall be provided in an efficient manner that prepares the community for the impacts of a changing climate.

5.5.4 Land Use 5.5.4.1 General Policies

1. The Marysville Village Area and Expansion Area is planned to accommodate the County’s Growth Projections of approximately 157 residential dwelling units through to the year 2047.
2. Residential lands within the Expansion Area will be planned to accommodate low and medium density residential uses, which shall generally include single detached, semidetached, townhouse dwellings, apartment dwellings, and housing geared to seniors (e.g., assisted living facilities). Complementary uses including public recreational uses, institutional uses and group homes will also be permitted, in certain locations, which shall be further identified through the Zoning By-law. In particular, the location of the Division Street extension and the planned By-Pass Road, as well as the proximity of the existing seniors’ apartment building, provides opportunity for future multi-unit development close the Village Core, parks, and schools. Local commercial uses may also be permitted in order to serve the new residential community (e.g., ground floor of an apartment dwelling, corner store, etc.).
3. The Township shall retain ownership of their existing lands along and leading to the waterfront. Where opportunities exist or become available to expand public access to and enjoyment of the waterfront, Township Council shall pursue such opportunities. All Township owned lands along the waterfront shall be designated Open Space.

Page 92 ofCommittee 148 Report of the Planning Advisory

4. All new development within the Expansion Area shall be serviced by a public municipal water and sanitary sewer system, or by a communal system (or systems), to the satisfaction of the Township. Applicants proposing new development within the Expansion Area on communal water and/or sanitary sewer systems are directed to the County of Frontenac’s Communal Services Study (2019) and are encouraged to apply the principles contained therein, where applicable and appropriate. 5. To ensure that Marysville is accessible to all, the community will be planned, designed, and zoned to facilitate a variety of housing types with a general low-rise character and built form. 6. Specific regulations concerning lot frontages, setbacks, height, and minimum lot sizes shall be contained within the implementing Zoning By-law. 7. Final lot sizes shall have regard for the method and capability of the proposed servicing system. Any form of servicing shall meet the requirements of the Ministry of Environment, Conservation and Parks (or its successor) and those government agencies having jurisdiction. Development on private, individual water and sanitary systems is prohibited within the Expansion Area. 8. It is recognized that development within the existing village is serviced by individual private systems. Until such time as the existing Village Area is provided with municipal and/or private communal systems, the use of private systems for existing development shall be permitted. Where new development is proposed within the existing Village Area, the Township shall require the submission of supporting studies, prepared by qualified professionals that demonstrate compatibility with provincial and municipal policies, and that demonstrates such individual private systems are both viable and will not negatively impact existing systems on other properties. For the purposes of the preceding, new development shall mean the creation of new lots or dwelling units, or the expansion of non-residential buildings requiring additional fixtures. 9. All development shall front onto a Public Street, or a Private Condominium Road that has access to a Public Street. For development that contains three or more lots or for which a new municipal road is required, a draft plan of subdivision application shall be required. For development on a Private Condominium Road, a Vacant Land Condominium or Common Elements Condominium application shall be required. 5.5.4.2 Low Density Residential (Village Expansion Area)

1. Low Density Residential uses are permitted in the Village Expansion Area and are intended to accommodate the development of low-rise residential dwellings. While the predominant land use within a Low-Density Residential area will be residential, complementary non-residential land uses may also be permitted to locate within these areas provided they are compatible with the residential uses, and do not impact the ability of the lands to achieve the vision and policies of this Plan and the County and Township’s planned growth.

Page 93 ofCommittee 148 Report of the Planning Advisory

2. Details regarding the exact location of Low Density Residential uses are to be outlined in a concept plan to be submitted by a developer or property owner to the Township, prior to applying for planning approvals. 3. Low Density Residential lands may be zoned to permit the following residential uses: a. Single detached dwellings; b. Semi-detached dwellings; and c. Duplex dwellings. 4. In addition to permitted residential uses in Section 5.5.4.2.2, the following complementary uses shall also be permitted, subject to applicable policies of the Township of Frontenac Islands Official Plan and the regulations contained in the Zoning By-law: a. Home Occupations; b. Public Uses; c. Parks and other Open Space; d. Bed and Breakfast Establishments; e. Day Care Facilities; f. Places of Worship; g. Public Schools; and h. Local Commercial uses. 5. Low Density Residential uses shall be planned to achieve a minimum density of 10 units per net hectare. The Zoning By-law shall contain regulations for minimum lot area and lot frontage, to ensure that the development pattern makes efficient use of infrastructure, while maintaining a complementary relationship with the existing development pattern in the Village. 6. The building height in the Low-Density Residential area shall generally be two storeys. The Zoning By-law shall include regulations regarding the maximum permitted height in metres. 7. The minimum required separation of development within the Low-Density Residential area from the wind turbines on Wolfe Island shall be specified within the Zoning Bylaw.

Page 94 ofCommittee 148 Report of the Planning Advisory

8. Low Density Residential lots or vacant land units shall be required to connect to a municipal water and sanitary sewer system, or a communal system to the satisfaction of the Township, County and/or any other senior level of government, as applicable. 5.5.4.3 Medium Density Residential (Village Expansion Area)

1. The Medium Density Residential area is intended to accommodate the development of low-rise residential land uses, with a greater density, within the Marysville Expansion Area. The Medium Density Residential area shall generally allow for additional opportunities in housing choice and building design that differ from the Low-Density Residential area.
2. Details regarding the exact location of Medium Density Residential uses are to be outlined in a concept plan to be submitted by a developer or property owner to the Township, prior to applying for planning approvals.
3. The Township will encourage and support the mixing and integrating of innovative and different forms of housing to achieve and maintain a medium density-built form, provided that appropriate consideration is given to the Village Design Policies of this Plan and the Townships’ Village Design Standards, when developed and approved by Council.
4. Lands identified as Medium Density Residential may include Low Density Residential uses set out in Section 5.5.4.2 of the Plan, as well as the following additional residential uses: a. Townhomes; b. Apartment Houses; and c. Assisted Living Facilities.
5. The Township may consider other forms of medium density housing, on a sitespecific basis, subject to an Amendment to the Zoning By-law with appropriate justification and consideration of the surrounding land uses, density, built form and ability to provide services in a financially feasible manner.
6. Medium Density Residential uses shall be planned to achieve a minimum density of 16 units per net hectare.
7. The building height in the Medium Density Residential area should generally be three (3) storeys. The Zoning By-law shall include regulations regarding the maximum permitted height in metres.
8. The minimum required separation of development within the Medium Density Residential area from the wind turbines on Wolfe Island shall be specified within the Zoning By-law.

Page 95 ofCommittee 148 Report of the Planning Advisory

9. Lots or vacant land units within the Medium Density Residential area shall be required to connect to a municipal water and sanitary sewer system, or a private communal system. 10. The Zoning By-law shall establish minimum lot area and lot frontage requirements to ensure compatibility with surrounding development and the existing village character, while achieving the density objectives of this Plan. Such requirements shall also apply to vacant land units within a plan of condominium. 11. Medium Density Residential development shall be subject to Site Plan Control. The Township shall consider the Village Design Policies of this Plan and the Village Design Standards, when approved, when considering Site Plan applications. 5.5.4.4 Village Core

1. The Village Core designation shall generally apply to the existing commercial centre of Marysville, as identified on Schedule ‘M2’ (Land Use). The village Main Street is a beloved destination for village residents and many others across the Island, due to its unique collection of stores, restaurants, services, community centre and playing grounds, and proximity to the waterfront. The unique and cherished character and identity of Main Street is defined principally by low scale commercial and residential buildings, views of the St. Lawrence River (including from street ends), together with a diverse mix of stores, restaurants, residences, and institutional uses such as the Town Hall and Post Office. This Secondary Plan recognizes that there is a desire by the community to maintain and enhance the diverse and eclectic look and feel of the village, and to ensure a safe, comfortable, and convenient environment for all modes of travel within and through the Village Core.
2. The Village Core designation is intended to preserve and concentrate the Township’s commercial uses within the most accessible area, closest to the ferry and main transportation routes. The Village Core designation shall remain flexible and responsive to land use changes and will permit a broader range of residential and commercial uses which are compatible with the surrounding area and that are intended to meet the day-to-day or week-to-week needs of the community.
3. It is recognized that the Village Core is currently serviced by private, individual water and sanitary sewer systems. This servicing infrastructure limits the ability for lands to intensify, or for land uses to change where additional servicing impacts result.
4. While the current servicing of the Village Core limits its development potential, it is the intent of the Secondary Plan to create a land use and policy framework that will allow the Village Core to evolve over time as advances and/or improvements in the servicing infrastructure are realized.
5. Subject to available servicing, new commercial buildings, and new mixed-use buildings, with commercial uses on the ground floor, and dwelling units above the ground floor, shall be permitted. Building height shall be limited to approximately two storeys to ensure the continued low scale character of the area.

Page 96 ofCommittee 148 Report of the Planning Advisory

6. Subject to the appropriate demonstration of available services, to the satisfaction of the Township, lands designated Village Core may be zoned to permit a variety of commercial and residential uses including the following: a. Retail store; b. Offices; c. Medical Clinics; d. Home Based Business; e. Restaurants; f. Bakery; g. Café; h. Hotel; i. Bed and Breakfast Establishment; j. Dwelling Units above the First Storey; k. Government Use; l. Museum; and m. Marina. 7. The performance standards in the Zoning By-law for the Village Core designation shall be flexible to recognize the historic built form and the proximity of buildings to the street. Parking standards for individual lots shall be lower than within other land use designations. 8. New driveway accesses to Main Street shall be discouraged. 9. In addition to the general Village Design Policies of this Plan, the Village Core shall be subject to more detailed and specific Village Design direction in the Township’s Village Design Standards. The importance of the Village Core to the community shall be reflected in its design, with an emphasis on: a. The Public Realm, including the space between the building face and the travelled portion of any public street with the objective of creating a consistent streetscape that is inviting to pedestrians and that emphasizes walking and cycling over the parking of vehicles;

Page 97 ofCommittee 148 Report of the Planning Advisory

b. Wayfinding and a uniform approach to signage that fosters awareness of key destinations, including the Ferry Terminal, Tourism Information, the Municipal Office, local businesses and Public Parking; c. Private signage that establishes a consistent visual appearance designed to enhance the Village Core; d. Street lighting that combines safety, visibility and that is distinguished from street lighting in other parts of Marysville; e. Building design that ensures entrances face Main Street wherever possible and that requires corner lots to address both streets with active uses on the ground floor; f. Improved public access to the waterfront. 10. Industrial Uses, where permitted on Wolfe Island, shall be encouraged to locate outside of the Village Core. 11. Development within the Village Core designation shall be subject to Site Plan Control, as per the Township’s Site Plan Control By-Law. Development shall be evaluated in consideration of the Village Design policies of this Plan, and the Township’s Village Design Standards, including the specific Standards for the Village Core. 12. The Township may require the submission of a Design Brief with any Zoning By-law Amendment, or Site Plan application for new development, or the significant expansion of existing development, within the Village Core. 5.5.4.5 Institutional

1. The Institutional designation is intended to recognize the village’s existing institutional uses and to encourage their retention, given their importance to the development of Marysville as a complete community. Any new Institutional uses proposed within Marysville shall be so designated.
2. Institutional uses shall generally consist of the following: a. Places of Worship; b. Elementary Schools; c. Municipal Uses; d. Library; e. Community and/or Recreation Building; f. Cemetery; and

Page 98 ofCommittee 148 Report of the Planning Advisory

g. Emergency Services. 3. Residential uses are not permitted within the Institutional designation. 4. Lands designated Institutional shall be zoned accordingly. The Zoning By-law may further refine the list of permitted uses and identify any prohibited uses. Applications that propose a change in use shall require an Amendment to the Secondary Plan and the Zoning By-law, with appropriate justification. 5. The Zoning By-law shall regulate the height of buildings within the Institutional designation, while recognizing some of the unique building components that are not associated with other land uses. 6. Expansions to existing Institutional uses shall be permitted, subject to: a. Demonstration of compatibility with adjacent land uses; b. Availability of servicing; and c. Village Design considerations, including pedestrian accessibility. 7. In consideration of an expansion to an existing Institutional use, or the development of a new Institutional use, the Township may require the submission of supporting studies as part of a planning application. 8. Institutional uses shall be subject to Site Plan Control. Notwithstanding the foregoing, Council may consider waiving the requirement for Site Plan Control for specific institutional uses, where there are other processes and or permits required that afford sufficient review and consideration of the development of the site. Requests to Council to waive the requirement for Site Plan Control shall be submitted, in writing, to the Township. 9. The minimum required separation of development within the Institutional designation from the wind turbines on Wolfe Island shall be specified within the Zoning By-law. 10. As part of the review, redevelopment, and expansion or as part of new community public spaces, the Township shall consider the inclusion and incorporation of Indigenous cultural components into those spaces. 5.5.4.6 Village Residential

1. This Plan recognizes the existing residential development within the village and the unique development pattern that has evolved over time. Lands outside of the Village Core and Expansion Area are generally identified in this Plan as “Village Residential” unless another land use designation applies.
2. The Village Residential designation is intended to distinguish the existing residential uses from those planned within the Expansion Area. Lands within the Village Residential designation have historically developed on private, individual water and

Page 99 ofCommittee 148 Report of the Planning Advisory

sanitary sewer services. While the Township may consider the development of a municipal water and sanitary sewer system (or multiple communal systems), lands within the Village Residential designation are expected to continue to be serviced privately in the short to medium term. 3. It is anticipated that the Village Residential designation will accommodate a very limited component of Marysville’s planned growth, due to servicing restrictions and the lack of available, vacant land. 4. New development, including lot creation, on private individual services is discouraged. The expansion of existing dwellings shall be permitted, provided that adequate servicing can continue to be provided. The Township may require reports and/or studies in support of any development that proposes an expansion to an existing use and/or building. Such reports are to be prepared by a qualified professional(s), to the satisfaction of the Township. 5. The Township will consider, through its regular budget deliberations, enhancements to the existing streets within the Village Residential designation, with the objective of improving safe pedestrian connections to key destinations, including: a. The Village Core; b. The Ferry Terminal; c. The Public and Separate Elementary Schools; d. Township owned and operated parks and recreation areas; e. Public Trails; and f. The Waterfront. The enhancements shall include, but are not limited to, the provision of sidewalks on at least one side of the street, the inclusion of stormwater management infrastructure and street lighting. 6. The land uses that legally existed on the day before the approval of the Secondary Plan shall continue to be permitted. Generally, the permitted uses within the Village Residential designation shall be low density residential uses, the majority of which shall be single detached dwellings. The Zoning By-law shall further define the permitted uses within the Village Residential designation and shall contain the related performance standards for lot area and frontage. 7. Should the Township develop a municipal water and sanitary sewer system for the existing village, Council shall review the policies of the Village Residential designation to provide further guidance regarding its development potential, land uses, performance standards and other related policies.

Page 100 Committee of 148 Report of the Planning Advisory

8. The minimum required separation of development within the Village Residential designation from the wind turbines on Wolfe Island shall be specified within the Zoning By-law. 5.5.4.7 Natural Environment

1. The Natural Environment within Marysville forms a key component of the community. The preservation of the community’s natural heritage features and their related functions shall be a goal of Council.
2. Where development is proposed adjacent to, or within, lands that have environmental features such as wetlands, ponds, or other such features, the boundary of the natural features shall be delineated more precisely through an Environmental Impact Study, or other appropriate study deemed acceptable by the Township.
3. The Secondary Plan identifies “unevaluated wetlands” on Schedule ‘M3’. Where development is proposed within 30 metres of an “unevaluated wetland”, the Township may require the submission of an Environmental Impact Study to assess the impact of the development on the feature and to recommend any mitigation measures, if required. The Township and applicant shall determine the Terms of Reference for the Study.
4. Where the Study recommends a naturalized buffer between the feature and the development, the buffer shall be used for protection and mitigation, to improve the ecological integrity of the natural feature and/or system.
5. To ensure the integrity and function of the buffer is realized, the Township may require the preparation and submission of a Naturalization Plan and/or Strategy as a condition of development.
6. The Township shall consider the location of any public trail system, so as to minimize disturbance to the ecological features on lands identified as Natural Environment. Public trails shall be permitted within buffers, subject to the width of the buffer and other constraints that may impact the safe delineation of a trail system.
7. Where natural features are identified as “unevaluated” on lands owned by the Township, Council shall work with the County to evaluate the natural features. Where the feature has been evaluated by Council, the County or through an Environmental Impact Study, an amendment to this Plan is not required to refine the boundary of the feature. Such features, once evaluated, shall be considered part of the Natural Environment and any labels identifying the feature as “unevaluated” shall be removed, unless the Township determines that the feature does not form part of the Natural Environment, in which case, Council shall amend the related Secondary Plan schedule as part of a general amendment to the Official Plan, or through the regular review and update of the Secondary Plan.

Page 101 Committee of 148 Report of the Planning Advisory

5.5.4.8 Open Space

1. Lands designated Open Space include lands intended for public recreational use and lands that form part of the open space system, but which provide another function (e.g., stormwater management ponds).
2. Open Space lands are identified on Schedule ‘M2’. It is expected that over the life of this Plan, additional Open Space lands will be created and/or acquired by the Township. If the Township acquires additional Open Space lands through other means, the Secondary Plan shall be updated as part of the regular review of its policies and Schedules.
3. The Township shall seek opportunities to provide additional open space lands, and to provide connections to the existing open space lands within the village.
4. It shall be a goal of Council to pursue public access to the waterfront within the village, to afford all residents access to this special public amenity and to preserve access when acquired. As part of public access to the waterfront, the Township shall consider opportunities to create a public trail system parallel to the waterfront and Main Street. The Township is encouraged to consult with the Indigenous community when considering the development of new public access to the shoreline so that Indigenous community members have an opportunity to fully participate in the process.
5. The Township shall utilize the provisions of the Planning Act, or other applicable legislation, to acquire parkland through development applications. In the event that the Township does not require parkland through a development application, as solely determined by the Township, cash-in-lieu of parkland shall be accepted.
6. New parks, trails and other active transportation pathways shall be strategically located and linked to the broader trail system and other key destinations.
7. Parks shall be easily accessible to all residents of Marysville and shall be designed to provide activities for a variety of age groups. Notwithstanding the preceding, the Township shall view the collective park system as working towards providing a variety of uses and activities, rather than each individual park.
8. The Township encourages the integration of stormwater management facilities as part of the open space system, including providing pathways and/or trails that link with other trails or open space lands in public ownership. Wherever feasible and appropriate, such lands shall be designed to provide a park-like setting or the character of a natural wetland and, where appropriate, may be adjacent to public parks. However, stormwater management facilities shall not be accepted as parkland under the provisions of the Township Official Plan and the Planning Act.
9. Where stormwater management facilities are to remain in private ownership, the Township shall consider if an easement over the facility’s pathway is desirable and will serve the broader public interest.

Page 102 Committee of 148 Report of the Planning Advisory

10. Parks shall be located with access to and frontage upon a municipal road. 11. The development of condominium applications that include a private road may contain private outdoor amenity space. However private amenity space shall not be considered a substitute for public parkland and the Township shall encourage the integration of condominiums with the community to foster social interaction amongst the residents of Marysville.

5.5.5 Transportation

1. Schedule ‘M4’ – Transportation identifies a series of existing and proposed roads within the Secondary Plan Area. It is the intent of this Plan to provide a hierarchy of roads, with different functions, as follows: a. Arterial Road; b. Collector Road; c. Local Road; and d. Private Condominium Road.
2. Arterial Roads are intended to carry higher volumes of traffic within and beyond the Village of Marysville. Access to Arterial Roads shall be limited - new driveways and connections with Local Roads is discouraged. Within the village, the Township shall explore opportunities to include sidewalks on both sides of the Road and dedicated cycling infrastructure within the Road, or on paved shoulders.
3. Collector Roads are intended to carry larger volumes of traffic, from Local Roads and Private Condominium Roads to Arterial Roads and other key destinations. Collector Roads shall be designed to accommodate all modes of transportation, including sidewalks on both sides of the street and provision for cycling lanes on both sides of the street. Collector Roads shall generally have a minimum width of 20 metres. The Township shall restrict driveway and new Local Road connections to Collector Roads to preserve their function.
4. Local Roads are intended to provide direct access to individual properties, and to provide a connection to the broader transportation system. Local Roads shall be designed to accommodate all modes of transportation, including sidewalks on at least one side of the street. Cycling lanes are encouraged wherever possible.
5. Private Condominium Roads are intended to provide an alternate means of access to individual buildings and/or units within a condominium development where a Local Road is not feasible. Private Condominium Roads will not be assumed or maintained by the Township. Private Condominium Roads shall be designed to a Local Road standard, however the Township may accept a lesser width, provided the road is not less than 12 metres and the Township is satisfied that emergency vehicles can safely access the units/buildings within the condominium. Sidewalks shall be provided on at

Page 103 Committee of 148 Report of the Planning Advisory

least one side of a Private Condominium Road and shall connect with a Local Road or Collector Road unless otherwise determined by the Township. 6. Schedule ‘M4’ identifies a new Collector Road, to be constructed and assumed by the Township. The new Collector Road will provide an alternate connection between Highway 95 and 7th Line Road. The intent of the new Collector Road is to reduce the traffic impacts on Main Street, allowing Main Street to evolve over time into a more pedestrian friendly street.

5.5.6 Servicing

1. It is recognized that the Village Residential and Village Core designations are currently serviced by private, individual water and wastewater systems. It is not the intent of this Plan to require that such systems be replaced with a public or communal system in the short term. However, in recognition of the development/growth constraints associated with the private systems, the Township shall consider opportunities to work with senior levels of government to fund the development of municipal and/or communal systems, with appropriate consideration of the financial impacts on existing property owners and the economic and physical feasibility of creating such systems.
2. All development within the Village Expansion Area shall be serviced with private communal water and sanitary sewer systems. Should the Township develop a public, municipal water and/or sanitary sewer system, any application for development within the Village Expansion Area shall connect to the municipal system, provided the municipal system has capacity, as determined by the Township.
3. Development within the Village Expansion Area shall be prohibited on private individual systems. Existing development within the Village Residential and Village Core designations may continue to utilize private, individual systems. New lot creation or the significant expansion of existing buildings on private individual systems is discouraged. The Township may consider development on private individual systems within the Village Residential and Village Core designations, provided the applicant demonstrates that such systems are feasible and that they will not negatively impact surrounding properties and their associated systems. Furthermore, the Township shall require, as a condition of any development application, an agreement between the owner and the Township, registered on title, obligating the owner to connect to a municipal or communal system, if and when developed by the Township.
4. The Township, when evaluating applications within the Village Expansion Area, shall require the proponent to demonstrate that stormwater has been appropriately managed, and will require the submission and acceptance of related Studies, Report and Plans, to their satisfaction.

Page 104 Committee of 148 Report of the Planning Advisory

5.5.7 Heritage

1. The policies in Section 4.9 of the Township Official Plan shall apply to the Secondary Plan.
2. Council shall consider, through its evaluation of the existing or future Community Improvement Plan, measures to promote heritage preservation.
3. Future development shall conserve and integrate any designated heritage resources into the development plans, with appropriate consideration to the resource, as demonstrated through a Heritage Impact Assessment.

5.5.8 Special Policy Areas

1. Within the Secondary Plan Area, several specific sites are identified as “Special Policy Areas (SPA)” (Schedule ‘M5’). These areas include: a. Lands formerly known as Plan 65, located east of the Township’s recreation area and west of 7th Line. These lands are identified as Special Policy Area 1 (SPA 1).
2. Special Policy Area 1 a. Lands identified as Special Policy Area 1 (SPA 1), while located within the Village Settlement Area Boundary, shall be restricted to the uses that existed on the day prior to the approval of this Secondary Plan. The Zoning By-law shall include a Holding (H) provision, implementing the Secondary Plan policies, and limiting development to that which existed prior to the passing of the By-law and approval of the Secondary Plan. b. Prior to the development of lands within SPA 1, an application to amend the Secondary Plan shall be required. The Township shall identify any and all supporting documents, reports and studies required to consider the development of the lands, including, but not limited to the following: (i) An Environmental Impact Study that evaluates all the features on or adjacent to the lands and recommends mitigation measures, as appropriate. The Township shall approve the Terms of Reference prior to the commencement of the Study; (ii) A Stormwater Management Report, prepared by a qualified professional, including a Grading and Drainage Plan; (iii) A Servicing Report, prepared by a qualified professional that demonstrates how the lands can be serviced by a private communal water and sanitary sewer system, or, that the development can connect to an existing municipal water and sanitary sewer system. Development

Page 105 Committee of 148 Report of the Planning Advisory

of the lands with private, individual water and sanitary sewer systems shall not be permitted; and (iv) A Planning Justification Report, prepared by a qualified professional that recommends an appropriate development for the lands and how the development conforms to the policies of the Secondary Plan and the Township Official Plan. c. The Reports, Plans and Studies shall be identified in the By-law as requirements to be satisfied prior to the lifting of the Holding provision.

5.5.9 General Development Policies

1. This Secondary Plan will guide the Township in their consideration of development applications governed by the Planning Act. In this regard, all of the relevant policies in Section 7 of the Township Official Plan shall apply.
2. All commercial and multiple residential development shall be subject to Site Plan Control and shall require the submission of a Village Design Brief in compliance with the Township’s Village Design Standards.
3. All development that is subject to Site Plan Control shall require the submission of a Village Design Brief, unless otherwise directed by the Township.
4. Development shall proceed on the basis of full municipal services, or private communal services, unless otherwise permitted in this Plan
5. The naming of any public streets or private condominium roads shall be to the satisfaction of the Township and shall use a common theme, reflective of the heritage of Wolfe Island.

5.5.10 Water Area

1. The Water Area designation for the Marysville Secondary Plan can be considered to be a portion of those water areas of St. Lawrence River which are located within the Township’s municipal boundaries. The Water Area is recognized as a significant natural environmental resource.
2. For the purposes of this Plan the Water Area shall be considered to be the area from the east and west boundaries of the Secondary Plan area extending approximately 150 metres (500 feet) northerly from the shoreline beyond the Secondary Plan boundary. The Secondary Plan recognizes that the waterfront and water area may be substantially affected by changes in or evolution of land-based activities in the village.
3. The St. Lawrence River is an important village resource, both for micro-climate effects and visual amenity. It also has the potential to become the primary source of potable water. It provides opportunities for water-related leisure activities, boating, and ferry services.

Page 106 Committee of 148 Report of the Planning Advisory

4. Permitted Water Area uses include water-oriented public and private recreation and leisure activities, transportation services including navigation aids, and commercial, tourist commercial, and industrial and service marine vessel activities related to the operation of the Wolfe Island ferry service not requiring the use of buildings or structures. Public uses shall also be a permitted use, including water and sanitary sewage facilities that may be needed for the development of communal service systems. 5. Prohibited Uses shall include residential, commercial, industrial, institutional uses and activities requiring the construction of buildings and structures in the Water Area.

5.5.11

Marina Development

The Township does not currently own or operate a public marina within Marysville. Transportation to and from the village can be utilized by the provincial ferry system. Passenger boats that are travelling near or to the island have limited options for docking. Currently, there are privately held docks with multiple moorings, typically associated with commercial businesses or boat related private clubs. Council has expressed concerns regarding the potential negative impacts of offshore moorings, particularly related to safety and potential property damage if said boats are pushed onshore within the Township. While the regulation of boat travel in the St. Lawrence River is regulated by senior levels of government, the Township may pursue the development of a public marina, to make docking within a controlled environment appealing to boaters, such that the incidence of offshore moorings, and their potential negative impacts are minimized or eliminated. It is recognized that the Township does not currently have sufficient land within Marysville in which to locate a suitably sized public marina. The following policies are intended to provide guidance in terms of the future acquisition and development of a public marina:

1. The Township shall endeavor to retain ownership of its existing land holdings along the waterfront, including any unopened, or opened road allowances.
2. The Township shall monitor the availability of lands along the waterfront, within Marysville and shall consider the future purchase of additional lands, if the size, location, and orientation align with Council objectives.
3. Where the development of lands with frontage on the river occurs, the Township shall utilize the provisions of the Planning Act, as appropriate, for the acquisition of lands for the future use of a marina and/or associated public space. Preference shall be given to the acquisition of lands which meet the below marina siting criteria.
4. In determining the preferred location for a future marina, the Township shall consider the following siting criteria:

Page 107 Committee of 148 Report of the Planning Advisory

a. Location of Marina (i) The marina should be naturally protected from potential storms and wake waves. (ii) If the marina cannot be naturally protected from storms and wake waves, the Township shall consider the cost of an effective breakwater wall in determining the location for a public marina. b. Water Access (i) The location of the marina should enable the safe movement in and out of the docking area and not interfere with the operation of the Wolfe Island ferry or ferry dock. (ii) The depth of the water should be considered and locations that do not require dredging, or significant dredging shall be preferred. c. Environment (i) The location of any future marina shall consider the natural environment, including the Provincially Significant Wetland east of the Village, and any impact that the marina and the related activities may have. The Township shall properly evaluate the environmental impacts, if any. (ii) The development of a marina shall consider the natural landscape through its design and will endeavour to be compatible with the visual and natural features. d. Village Core (i) The Township shall consider the commercial businesses within the Village Core when determining the location for a marina, with the particular goal of having a positive economic impact on all businesses. (ii) Where existing private marinas are located within the Village Core, the Township shall work with private property owners so that both marinas can co-exist and complement one another. (iii) In the event that a privately operated marina meets all the criteria established by the Township for locating a marina within Marysville, Council shall explore opportunities for co-locating a public marina with a private marina, or entering into public-private partnerships, to make efficient use of limited waterfront land resources. The Township shall consider expansions to existing marinas as part of such partnerships. e. Phasing and Demand

Page 108 Committee of 148 Report of the Planning Advisory

(i) The Township shall investigate the demand for a public marina and shall phase their resources according to the existing or projected demand. (ii) Through consultation with the community and evaluation of boating during the peak season, the Township shall determine the size of boats likely to use the marina and will consider that information in the ultimate design and location of the marina. f. Components of the Marina (i) If the Marina is located within the Village Core, the Township shall consider whether complementary or ancillary uses (operated by a third party, as needed) are appropriate and desirable. The goal of such complementary or ancillary uses shall be to enhance the concentration of community serving uses within the Village Core, not to negatively impact existing commercial businesses. (ii) To ensure that residents of Wolfe Island have access to their boats, the Township shall consider appropriate pedestrian and vehicular connections to the marina, when evaluating appropriate locations. (iii) The Township may provide onsite parking; however the provision of parking shall not detract from other components, or the natural environment. In the event the marina location is not capable of providing sufficient onsite parking, the Township shall explore off-site locations within a suitable radius and shall use appropriate signage to direct visitors and residents between the parking and the marina. (iv) The Township shall consider the need for four-season storage of boats at the marina. If the waterfront location cannot accommodate the storage of boats, the Township shall investigate opportunities for off-site storage and will consider such uses as part of their review of the Official Plan and Zoning By-law. Storage of boats is not required to be located within the Village and unless included as part of the marina operation, should be directed to appropriate areas outside of the Village. g. Infrastructure and Municipal Services (i) The marina shall be required to have access to a municipal road. (ii) When selecting the location for the marina, the Township shall consider the availability of municipal or communal services. If neither are available, the Township shall evaluate the feasibility of private services in accordance with this Plan, the Township Official Plan and any applicable Provincial Plans or Policies.

Page 109 Committee of 148 Report of the Planning Advisory

5. The Township shall consider all relevant provincial and federal regulations when considering marina locations and shall follow any mandated process when proposing a marina along the shoreline. 6. Where the Township determines that no location within the boundary of the Village of Marysville (Settlement Area Boundary) is either appropriate, or likely to become available in the short to medium term, the Township shall consider the following alternatives: a. Co-locating with an existing marina, as described in Section 5.5.11.4 of this Plan; b. Exploring sheltered locations outside of the Village Boundary, on the north side of the island. Preference should be given to locations that abut or have ready access to Road 96; c. Consulting with the Province regarding the potential to create a marina at Dawson’s Point. d. The Township may develop a Marina within the Settlement Area Boundary without an Amendment to this Plan if the Marina is located within the Village Core designation.

5.5.12

Interpretation

5.5.12.1 Non-Conforming Land Uses

1. Any land use legally existing on the date of approval of this plan that does not conform with the land use designations as shown on this plan, or the policies related thereto, should as a general rule, cease to exist in the long term.
2. Any land use that does not comply with the provisions of the Zoning By-law should, as a general rule, cease to exist in the long term. 5.5.12.2 Amendments to the Plan
3. Applications for development which do not align with the policies or land use schedule of this Plan shall require an Official Plan Amendment. Amendments to the Plan shall be subject to the policies of the Official Plan and shall require a planning justification report, along with any other supporting studies identified through the pre-application consultation process.
4. The Township will update its Zoning By-law to ensure that the land uses and design policies for this Secondary Plan are reflected in the Township’s Zoning By-law.
5. Applications for development within the Secondary Plan Area shall be subject to the policies of this Plan and the Official Plan (where applicable). Amendments to the Zoning By-law shall be subject to the policies of this Plan and the Official Plan and

Page 110 Committee of 148 Report of the Planning Advisory

shall require a planning justification report, along with any other supporting studies identified through the pre-consultation process. 5.5.12.3 Future Development Applications

1. The review and approval of future development applications will be based on the Secondary Plan. Applications will be reviewed for conformity and consistency with the Secondary Plan, and other guiding documents.
2. Before submitting a development application, applicants must attend a preapplication consultation meeting, in accordance with the policies of Section 8.7 of the Official Plan. 5.5.12.4 Monitoring
3. The Township will prepare a monitoring program to track the implementation of the Secondary Plan and report on the progress of its implementation. The monitoring program should identify development statistics for residential development to ensure the projected growth can be achieved.
4. The Township will comprehensively review the policies of this Secondary Plan at the 5-year review of the Township’s Official Plan. Depending on the outcomes of the review, the Township may decide to update the Plan. 5.5.12.5 Interpretation
5. In the event of a conflict between the Official Plan and the Secondary Plan, the policies of the Secondary Plan shall prevail.
6. Where the general intent of this Secondary Plan is maintained to the satisfaction of the Township, minor boundary adjustments will not require an amendment to this Secondary Plan.
7. The use of “shall”, “will”, or “must” in the policies of this plan indicates a mandatory requirement, whereas the use of “should”, “would”, “may” indicates that a statement is advisory, not binding, and that details need to be resolved in the implementation of this Plan. Where the same topic is addressed in more than one part, sections and policies are cross-referred.

Page 111 Committee of 148 Report of the Planning Advisory

Township of Frontenac Islands Schedule ‘B’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 112 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Township of Frontenac Islands Schedule ‘C’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 113 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Township of Frontenac Islands Schedule ‘D’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 114 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Township of Frontenac Islands Schedule ‘E’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 115 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Township of Frontenac Islands Schedule ‘F’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 116 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Township of Frontenac Islands Schedule ‘G’ to By-Law Number 2022-20

Denis Doyle, Mayor

Page 117 Committee of 148 Report of the Planning Advisory

Darlene Plumley, Clerk

Minutes of the Community Development Advisory Committee Meeting October 11, 2022 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Tuesday, October 11, 2022 at 10:00 AM Present: Councillor Vandewal, Chair Councillor Smith Barbara Sproule Lisa Henderson Warden Doyle Regrets: Councillor Higgins Phil Leonard Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Joe Gallivan, Director of Planning and Economic Development Sonya Bolton, Manager of Community Planning 1.

Call to Order

Ms. Amini called the meeting to order at 10:00 a.m. 2.

Election of Officers a)

Election of Chair

Moved By: Seconded By:

Warden Doyle Ms. Henderson

That Councillor Ron Vandewal be elected Chair of the Planning Advisory Committee for 2022. Carried Moved By: Seconded By:

Councillor Smith Ms. Sproule

That nominations for Chair be closed. Carried Councillor Vandewal accepted the nomination of Chair

Page 118 Committee of 148 Report of the Planning Advisory

b)

Election of Vice Chair

Moved By: Seconded By:

Councillor Vandewal Ms. Henderson

That Councillor Fran Smith be elected Vice-Chair of the Planning Advisory Committee for 2022. Carried Moved By: Seconded By:

Warden Doyle Ms. Henderson

That nominations for Vice-Chair be closed. Carried Councillor Smith accepted the nomination of Vice Chair 3.

Adoption of the Agenda

Moved By: Seconded By:

Councillor Smith Ms. Henderson

That the agenda for the October 11, 2022 meeting of the Planning Advisory Committee be adopted. Carried 4.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 5.

Adoption of Minutes a)

Minutes of Meeting held September 9, 2021

Moved By: Seconded By:

Councillor Doyle Councillor Smith

That the minutes of the Planning Advisory Committee meeting held September 9, 2021 be adopted. Carried 6.

Deputations and/or Presentations

Planning Advisory Committee Meeting Minutes October 11, 2022

Page 119 Committee of 148 Report of the Planning Advisory

Page 2 of 4

7.

Briefings a)

Jannette Amini, Manager of Legislative Services/Clerk, provided the Community Development Advisory Committee with a briefing on the new Planning and Economic Development Advisory Committee mandate.

b)

Mr. Joe Gallivan, Director of Planning and Economic Development will provide the Planning Advisory Committee with his Directors Planning briefing. In terms of the question regarding the status of a Development Charges Study that was approved at budget, Mr. Pender noted that the RFP has been drafted, but given the upcoming municipal election, it will be released following that. Mr. Pender was able to confirm that the Townships of South Frontenac, Frontenac Islands and Central Frontenac have approved to be part of communal services, with North Frontenac opting not to participate. This will be finalized during the election period with the hope to be released in the new year.

Reports to the Planning Advisory Committee a)

Staff Briefing: Ms. Sonya Bolton, Manager of Community Planning, provided the Planning Advisory Committee a briefing regarding the Marysville Secondary Plan Official Plan Amendment. [See Reports to the Planning Advisory Committee, clause b)] In terms of the expansion area to the south of the village, Ms. Bolton clarified that the intent is not to remove any existing buildings so the existing buildings and properties would need to be incorporated into any new development.

b)

2022-112 Planning Advisory Committee Official Plan Amendment – Township of Frontenac Islands – Marysville Secondary Plan

Moved By: Seconded By:

Councillor Smith Warden Doyle

That the County of Frontenac Planning Advisory Committee recommends to County Council: That By-Law Number 2022-20 of the Township of Frontenac Islands, adopting Official Plan Amendment Number 7 for the Marysville Secondary Plan, dated

Planning Advisory Committee Meeting Minutes October 11, 2022

Page 120 Committee of 148 Report of the Planning Advisory

Page 3 of 4

September 12, 2022 and included as Attachment 1 to Report Number 2022-112, be approved; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended as per Township By-Law Number 2022-20 in Attachment 1 to Report Number 2022-112, being Official Plan Amendment Number 7 for the Marysville Secondary Plan; and, That the Official Plan of the Township of Frontenac Islands, as amended, be further amended by County Council through a technical modification to remove the words “and 75% in the Marysville” from Section 4.8.3.iv of the document. Carried 9.

Communications

Other Business

Next Meeting

To be determined 12.

Adjournment

Moved By: Seconded By:

Ms. Sproule Ms. Henderson

That the meeting hereby adjourn at 10:36 a.m. Carried

Planning Advisory Committee Meeting Minutes October 11, 2022

Page 121 Committee of 148 Report of the Planning Advisory

Page 4 of 4

, Councillor Report To:

Members of County Council

From:

Deputy Warden Higgins Councillor Martin

Date of Meeting:

July 20, 2022

RE:

Senior Housing County Funding

Background The County has provided finances to assist each Township to provide senior housing within the respective jurisdictions. In the case of North Frontenac that funding equals $337.5K. Since February 2018 North Frontenac has been assessing how, when and where to build such a facility. To that end we conducted a survey to find out the actual need and the resulting feedback was that most seniors would like to stay in their homes versus moving to senior residence. On May 16, 2018, North Frontenac requested that the County Council reallocate funds to keeping seniors at home which was rejected. North Frontenac Council did not want to lose out on the County funding so we embarked on a study to find out what we should build and where. Our options for land and affordability dictated that we were not comfortable to move ahead and decided to approach the County Since that time, we have been actively trying to identify a solution including partnering with Central Frontenac in their senior housing project, which would also require County Council approval Research By Deputy Warden Higgins and Councillor Martin Comments Since 2018 North Frontenac Council has been focused on keeping senior residents in their homes for as long as possible based on a survey of our seniors.

Pageof122 ofFrontenac 148 Request by the Township North Re-allocation of Seniors Hous…

North Frontenac has also been trying to identify a senior housing option as well due largely in part the amount of funding ($337.5K) being provided by the County. After working on this since 2018 North Frontenac Council has looked at many options for a senior housing facility and in the end, we decided not to invest in a facility for the following reasons.

1. Location for a facility is very limited
2. Costs have dramatically increased
3. Only serves up to 5 seniors or couples
4. Does not align with the wishes of our seniors as per our survey Our options are to either to decline the funds being provided from the County as the current stipulation requires a facility, or another option is to ask County Council one more time to reallocate the funds to allow us to keep our seniors in their homes. We decided to request reallocation of the County Funds, as much has changed since we asked in 2018. It is our opinion that as a lower tier municipality we owe it to our residents to comply with their wishes and based on the input received we are moving towards building a Seniors Reserve Fund to accommodate our seniors to stay at home. Recently, in partnership with the County, we implemented a Paramedicine program to assist our seniors and others that require medical related assistance versus traveling to medical facilities which supports our plan to keep seniors in their homes. In the County’s strategic plan, it states. Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions. Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. In North Frontenac our strategic plan states. Support opportunities for seniors to stay in their homes •

Potential partnership with Central Frontenac as part of their senior housing project (We could not reach an agreement)

•

Identify and communicate services available to seniors (ongoing)

•

Enhanced paramedicine (completed) Deputy Mayor Higgins and Councillor Martin Senior Housing County Funding July 20, 2022 Page 2 of 3

Pageof123 ofFrontenac 148 Request by the Township North Re-allocation of Seniors Hous…

North Frontenac has decided that we will focus on keeping seniors at home and not build a senior’s residence due to local needs, limited assistance to all seniors in North Frontenac, affordability and trying to do our part to limit the need for seniors to require senior housing or Long-Term Care (LTC). In addition, the last few years of the Pandemic has shown the risks of senior’s congregating in LTC and senior housing facilities from a health perspective. The pandemic has also shown us how valuable it is to care for seniors in the comfort of their own homes and avoid the need for accessing overloaded medical facilities. By providing our seniors with in-home support from simple yard maintenance to Paramedicine allows our seniors to stay together and live in a secure, familiar, and comfortable setting for as long as possible. To that end, North Frontenac Council will be transferring our $100K in funds that were allocated to a senior housing facility over to a Seniors Reserve Fund. We are asking the County Council to consider this report and to approve the transfer of the County related funding allocations of $337.5K to North Frontenac’s Seniors Reserve Fund. This will allow for a well-funded startup Reserve that would be maintained for our seniors through regular top ups to the Reserve by North Frontenac. This program would allow us to assist all of North Frontenac seniors’ population versus a select few that would have access to a senior housing facility. To implement this program North Frontenac Council has invited our local community services organization to attend the July 15th Council Meeting to discuss options for providing home maintenance to seniors in North Frontenac, for Council’s consideration on them managing this program on our behalf due to their track record and their experience in dealing with such matters. To that end we are putting a motion forward (seconded by Councillor Martin) that the County transfer the $337.5K which was previously allocated to a senior housing facility to North Frontenac’s Seniors Reserve Fund.

Enclosures

Deputy Mayor Higgins and Councillor Martin Senior Housing County Funding July 20, 2022 Page 3 of 3

Pageof124 ofFrontenac 148 Request by the Township North Re-allocation of Seniors Hous…

I

Date June 30, 2022

I

Resolution# 269-22

Resolution of the Council of the Corporation of the Township of North Frontenac

Be It Resolved That Council receives for information the Mayor’s Administrative Report entitled, Senior Housing - County Funds; And That Council instructs the Mayor and Deputy Mayor, as our County representatives, to submit an Administrative Report to County Council to reconsider the May 2018 decision and that we request a reallocation of the $337,500 to keep seniors at home; And That Council reallocates the $100,000 approved in the 2022 Budget from the Contingency Reserve Fund for Seniors Housing to be placed in a new Seniors Reserve Fund; And That Council invite Land O’ Lakes Community Services to a Council Meeting to discuss options for providing home maintenance to seniors in North Frontenac, for Council’s consideration. Carried

Pageof125 ofFrontenac 148 Request by the Township North Re-allocation of Seniors Hous…

Councillor Report To:

County Council

From:

Deputy Warden Higgins Councillor Martin

Date of meeting:

October 19, 2022

Re:

Seniors Housing County Fund Allocation – North Frontenac

Notice of Motion The following are to be voted on as separate motions as required by the result of each vote in the order listed below. We are requesting a recorded vote for each motion.

1. That the County provide the $337,500 allocated to North Frontenac seniors to be used to assist seniors to stay in their homes or;
2. That County Council approve North Frontenac’s Council requests for $100,000 of the $337,500 Seniors’ Housing money allocated from the County.
3. That the remaining $237,500 be provided towards other Seniors’ Housing projects within the other three Townships or;
4. That the remaining $237,500 be left in the County account for future discussion and resolution. Attachments •

Frontenac Seniors implementation report final (Refact)

•

NF - Summary of Survey Responses (final)

•

2018-067 Office of the CAO Admin report

Background North Frontenac has been trying to meet the requirements to build a bricks and mortar solution for the seniors housing project since this project was initiated. We found that this is not a solution that would benefit our seniors’ requirements in our Township as dedicated in a survey of our seniors, and our seniors want assistance to stay in their homes versus moving to senior facility. The request for the County dollars related to this project has been denied in the past by this Council and the rationale was explained to us that it need to be a brick-and-mortar project. As you will see in this report that is not the case.

Page 126Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Last month, I asked County Council for a deferral of a decision related to providing North Frontenac with their share of the monies allocated to seniors, related to housing. At that meeting there was pressure being put on Council to allocate the North Frontenac share of the monies set aside to financially assist with the setup of the Municipal Services Corporation (MSC). I and my fellow Township Council members feel that this is a misappropriation of public funds and that the $1.4M was setup by the County of Frontenac Council for seniors housing purposes for brick and mortar or assisting seniors to stay in their homes. As reported by the Frontenac News and supported by North Frontenac, “the MSC is being set up as a means of improving options for residential and commercial development in Frontenac County. Senior’s housing was not central to its business plan.” North Frontenac, by motion of Council, request that the senior housing funds not be used to subsidize the Municipal Services Corporation for the communal water and septic services project. The decision to include that resolution at County Council last month did not provide for any other options other than what we put forth and what Councillor Smith put forward which were both related to non bricks and mortar solutions. Comments There were comments made by some County Council members at our last meeting that disrespected the requests and needs of North Frontenac seniors and to punish North Frontenac and our seniors in this manner is disrespectful of not only our seniors and North Frontenac Council but democracy in general. It is clear from the review conducted that this Council needs to acknowledge and respect that North Frontenac’s seniors’ needs are not the same as the other Townships. As a County Council we have agreed and endorsed that the housing choices for seniors who wish to remain in their community is an option as stated in the introduction of our County strategic plan, consultant report and directions for our future. In the Refact report, the preferred options include both a “bricks and mortar” solution to expand the supply of units suited to the needs of seniors and a “home care” solution to help existing seniors age in place and remain within their traditional communities, especially in smaller and more remote communities where a sufficient population base does not exist to support a seniors’ facility. In the past this Council has rejected our request based on staff and Council member input who felt our only option was to do a bricks and mortar solution, and that position is not valid based on the Refact report, our Strategic Plan and Directions for our Future which allows for a stay-at-home option. We feel we are entitled to our full share of $337,500 based on a discussion at a Township Council Special Meeting (Resolution below). Since the County meeting last month North Frontenac has been active to try and come up with a solution. Last week we were thinking a $100K allocation would be the best approach to this Council as we were afraid that if we did not compromise, based on the pressure from Councillor Report Deputy Warden Higgins - Seniors Housing County Fund Allocation – North Frontenac October 19, 2022

Page 127Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Page 2 of 6

this Council last month. The recommendation results from that pressure and from our realization that the ever-increasing costs of building in general is adding cost implications for our fellow Townships, and we also felt we can kick-start our program with the same amount ($100K) from the County that our Township set aside in a “seniors at home” Reserve Fund. We felt the remaining amount could be used at County Council discretion. Resolution #388-22 Moved by Deputy Mayor Martin Seconded by Councillor Hermer Be It Resolved That, further to Resolution #381-22 passed at the September 23, 2022, Council Meeting requesting County Council defer a decision on the allocation of Seniors’ Housing Funding; And That Council requests $100,000 of the Seniors’ Housing money from the County; and suggests the additional $237,500 left over be provided toward other Seniors' Housing projects within the other three Townships; and not subsidize the Municipal Service Corporation for Communal Services. Carried Since that meeting, we had an all candidates meeting on October 13 where over 50 residents attended and were very upset that we were only asking for $100K and they felt we were owed the entire amount and indicated we should not settle for less. At a Township Council meeting the following day our Council agreed with the residents and passed the following resolution. Please be advised Council passed the following resolution at the meeting today (October 14 2022): Resolution #411-22 Moved by Deputy Mayor Martin Seconded by Councillor Inglis Be It Resolved That Council approves the Mayor and Deputy Mayor requesting the full $337,500 from the County for Seniors’ Housing. Carried Our rationale for only asking for $100K per resolution #388-22 was based on the way the motions were presented in September and the comments made by this Council during that meeting. We felt we would lose any motion for the full amount owed and were going to offer that as a compromise. Based on public input that position/decision is not supported by our residents, and we are asking the full amount be allocated to our seniors at home initiative. The following are snippets from various reports and plans (attached) that were reviewed while preparing this report.

Councillor Report Deputy Warden Higgins - Seniors Housing County Fund Allocation – North Frontenac October 19, 2022

Page 128Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Page 3 of 6

•

CAO Report 2018-067 Strategic Goals - Meeting the Aging Tsunami Challenge for Frontenac Seniors - Issues surrounding seniors is a common theme running through County of Frontenac documents, including the Strategic Plan, Official Plan and Directions for Our Future. The demographic makeup of our community is aging faster than the rest of Ontario and addressing the needs of seniors will help build and maintain the health of our population.

•

The County of Frontenac is committed to sustaining diverse, strong, and resilient rural communities known for their unique natural environment and “lifestyle choices”.

•

Local demographic trends may be amplifying well-known challenges (e.g. aging, leading to more healthcare and different housing needs; young people leaving for employment elsewhere; managing growth in new housing; or accessibility of vital service.

Our official plan states. Seniors Housing 5.3.1 Introduction The Municipal Housing Strategy has indicated that one of the biggest challenges across Frontenac County over the next twenty years to be confronted is providing housing choices for seniors who wish to remain in their community. With the existing residents aging, and with the migration of seniors settling in the County after converting their cottages to full time residential use, this issue will become a priority. The goal is to look at ways and means of finding housing types that will allow seniors to stay close to their communities and families. County Council supports the principle of aging in place as a way to address seniors housing options while at the same time encouraging more sustainable settlement areas. The Township of North Frontenac has been engaged in trying to address the seniors in our Township related to seniors housing as directed by County Council. Up until the September 21 2022, County Council meeting, County Council has maintained that the allocation of the $337,500 to the Township of North Frontenac could only be used for a brick and mortar building and could not be used to support keeping our seniors at home. At that meeting North Frontenac again asked for this funding to be allocated to a Reserve Fund that North Frontenac has now setup and we allocated $100K that we set aside from the building project over to a seniors in home services reserve. In this meeting, moved by Councillor Smith of Central Frontenac and seconded by Councillor Vandewal of South Frontenac added a motion to allocate all of North Frontenac’s share of the $1.4M fund be allocated towards the setup of a Municipal Services Corporation. This was the first time it has been indicated that the option of funding does not have to be allocated to a bricks and mortar solution for caring for our seniors. When I saw this I the agenda I asked for deferral to allow me time to investigate all options that are now available by County Council. Since the September meeting I went back to the original Refact Consulting report titled, Councillor Report Deputy Warden Higgins - Seniors Housing County Fund Allocation – North Frontenac October 19, 2022

Page 129Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Page 4 of 6

“County Of Frontenac Seniors Community Housing Pilot Project Study Implementation Report” The report is attached and following are some key statements from that report. Given the scale and distribution of need, it was also noted that an option geared to home care services would best serve the housing needs of residents in more remote parts of the County, especially those in the north near Ompah, Plevna and Cloyne. The flexibility that Home Care programs provide can help address changing needs over time by addressing these needs in home and by improving the quality of life for isolated seniors. While expanding the Home Care model can assist in proactively addressing support needs throughout the County, enhancing services in more remote areas can help better address needs where they might not otherwise be met by traditional housing models. In terms of the home care model, there are multiple variations which can be entertained to help minimize unnecessary institutionalization. Some examples that may be pertinent for Frontenac include: •

Home care enhancements – improving or enhancing existing service offerings by building on services and better addressing gaps. This can result in service to more seniors or a broader range of services to assist them in maintaining their independence in their own home.

•

Retrofits/adaptations – Likewise, a complementary approach can be minor adjustments to seniors homes to assist with mobility or upkeep, thereby enabling them to maintain independence for longer. Grants or loans were previously provided under the RRAP program to help support this objective.

•

Paramedic assessments – The addition of early warning systems that triage seniors at risk in their homes can also help improve the quality of life for isolated seniors. By building on existing paramedic assessment services and improving referrals to support service agencies, seniors can get the services they need more quickly and maintain their independence within their own home.

3.1 Costing models Section 2 above (in the report) outlines the preferred options for meeting seniors housing needs in Frontenac County. It points out that preferred options include both a “bricks and mortar” solution to expand the supply of units suited to the needs of seniors and a “home care” solution to help existing seniors age in place and remain within their traditional communities, especially in smaller and more remote communities where a sufficient population base does not exist to support a seniors’ facility. Sustainability Taken from various admin reports to Council - In our “Directions for our Future” it states that related to housing – providing more diversity in housing choice, encouraging ‘aging in place’ for area residents and promoting quality, compact design. Councillor Report Deputy Warden Higgins - Seniors Housing County Fund Allocation – North Frontenac October 19, 2022

Page 130Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Page 5 of 6

As noted in Housing Vision Statement, the County of Frontenac has a diversity of housing types, tenures, and price ranges to meet the needs of permanent residents at different income levels. Seniors, youth, rural, poor and others have options to stay in their communities if they choose, perhaps living in their homes with support services, or in long-term care or transition/assisted living facilities. To implement our program, we would work with other stakeholders using an approved Township vendor list. Stakeholders would include but are not limited to Rural Frontenac Community Services, Land O Lakes Community Services, Provincial Government and the City of Kingston. North Frontenac would manage the Reserve Fund like all other Reserve Funds under our management. Financial Any approval would comply with the County funding requirements and the funds would remain with the County (dedicated to North Frontenac) and be disbursed according to the approved formula. The CAO provided the following as the requirements, as endorsed by Council, and we agree to the requirements. The funding formula approved by Council requires the County to pay the Township based upon the percentage of funds for the total project. Given that each member municipality was to be implementing seniors housing in a manner that reflects local needs and circumstances, the disbursement of the funds to each Township is to be based upon receipts paid by the municipality as a percentage of total project costs as paid by the municipality. For example, if the total project cost is $1,000,000 as approved by the member municipality, the County would pay to the municipality 33.75% as funds were disbursed as certified by the municipality (i.e, $337,500 ÷ $1,000,000 = 33.75%). This funding formula fits very well with our needs and will allow us to slowly build up ur Reserve to ensure sustainability well into the future.

Councillor Report Deputy Warden Higgins - Seniors Housing County Fund Allocation – North Frontenac October 19, 2022

Page 131Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

Page 6 of 6

Report 2018-067 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

May 16, 2018

Re:

Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing

Recommendation Resolved That the Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing report be placed on the floor for discussion. Background A total of $1,500,000 was reserved in 2014 for Seniors Issues in accordance with the County’s strategic plan. The breakdown was discussed as being $1,400,000 for Senior Housing which was formalized by Council at its meeting held September 21, 2016 through report 2016-104. All member municipalities have commenced their planning as follows: Township of Frontenac Islands constructing a 5 unit Seniors Housing complex which officially opened on November 25, 2017; Township of South Frontenac having an approved business plan and its Council has committed to pursuing a Seniors Housing Project which includes a municipal investment and potential partnerships; Township of Central Frontenac has commenced the development of a Business Plan with public consultation involving a more detailed survey of residents with the results plus feedback from stakeholder interviews and the Town Hall sessions pointing towards adding rental stock for seniors. The Township of North Frontenac in 2017 was investigating how best to move seniors housing forward in that municipality and the County Seniors Housing Task Force met on January 9, 2018 with the consultants which resulting in the Warden, Mr. Hermer (Councillor of North Frontenac), and the Chief Administrative Officer of North Frontenac

Page 132Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

being asked to deliver a report to the Township of North Frontenac Council recommending that the County of Frontenac support the conducting of an affordable seniors housing project needs assessment. As a result, North Frontenac Township Council, at its meeting held January 26, 2018 passed the following resolution: Be It Resolved That Council receives Mayors Higgins, Councillor Hermer and the Chief Administrative Officer’s Administrative Report entitled “Seniors Housing” for information purposes; And That Council have identified affordable Seniors Housing as a priority for 2018 and Council supports moving forward with the development of a Needs Assessment (study/analysis) to identify our local needs and affordability, prior to a Business Plan; And That Council request the County to fund the Needs Assessment for North Frontenac Township from the County funds earmarked for senior’s projects. The resulting Needs Assessment was subsequently carried out earlier this year and as a result, the Council of the Township of North Frontenac, at its meeting held Friday, April 27th, 2018 passed the following resolution: Whereas Council passed Resolution #42-18 to move forward with the development of a Needs Assessment (study/analysis) to identify our local needs and affordability, prior to a Business Plan and Council requested the County to fund the Needs Assessment for North Frontenac Township from the County funds earmarked for senior’s projects; And Whereas as part of Frontenac County’s broader seniors housing initiative, the Township of North Frontenac has been pursuing a study of seniors housing needs to identify and determine how best to address the needs of local seniors. Work to date has shown a substantive demand by local seniors for services and supports that would help them stay in their current accommodations, thereby making this approach a strong element of the strategy to meet seniors housing needs. At the same time, there is continued recognition that affordability and the lack of housing options remain persistent, longer term issues for local seniors. To date, County funding made available to help support seniors housing initiatives across the Frontenacs has been targeted only to supporting the addition of seniors units. Based on the findings to date, the Township is interested in seeking County support to use allocated funds for a broader array of seniors housing solutions with an emphasis initially on supporting seniors in their current homes; Therefore Be It Resolved That Council receives the draft Needs Assessment Report and Survey/Questionnaire Results prepared by Ken Foulds, Re/fact Consulting, and Ed Starr, SHS Consulting, after consultation with North Frontenac Representatives; and in order to more effectively meet the needs of local seniors, the Township of North Frontenac requests that Frontenac County allow the funds that have been allocated to North Frontenac for seniors housing be utilized for:

Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 2 of 7

Page 133Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

1. Developing a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their current housing; 2. Pursuing funding opportunities with the City of Kingston (as designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs; and 3. Seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partnerships. A copy of the Township resolution and Needs Assessment carried out by SHS Consulting is attached to this report as Appendix A. Comment Staff have provided two options for Council consideration: Option One: Should Council wish to broaden the stated objective of its Strategic Plan with respect to Seniors Housing, the following motion provides Council with the opportunity to amend the wording of their strategic objective to reflect the request from the Township. That, given that the Township of North Frontenac funding request is not contemplated by the 2014 Strategic Plan (i.e., Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac township”), that Council amend their strategic objective, as follow: •

•

That County staff be directed to negotiate a funding agreement with the Township with respect to Option #1, “developing a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their own home” to a maximum of $50,000 at a 50% funding rate. It being understood that the proposed agreement will reflect the following: o That the program development, administration, procurement and audit will be the responsibility of the Township o That the agreement will stipulate a term of four (4) years from the date of signing, or the depletion of the funding, whichever comes first o That the $50,000 allocation will reduce the funding available for Option #3 o At the discretion of the Township, the 50% local share can be achieved through local taxation, reserves, augmentation of an existing program or a grant o That the County will pay invoices for this project as submitted by the Township for services completed and paid Support in principle the request by the Township regarding Option #2, “in pursuing funding opportunities with the City of Kingston (as designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs” at no cost to the County

Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 3 of 7

Page 134Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

•

Approve the request by the Township to utilize funding for Option #3, “Seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partners” based upon the approved funding formula, less an funding expending in for Option #1

Option Two: Should Council not wish to consider to broaden the stated objective of its Strategic Plan with respect to Seniors Housing, the following motion would achieve this: That the Council of the County of Frontenac deny the request by the Township of North Frontenac to broaden the use of funds allocated by the County of Frontenac for Seniors Housing to develop a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their current housing; And Further That the Council of the County of Frontenac support the request by the Township of North Frontenac in pursuing funding opportunities with the City of Kingston (as designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs; And Further That the Council of the County of Frontenac support the Township of North Frontenac on seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partnerships. As noted in Councils Strategic Goal Implementation plan, in early January of 2014, Frontenac County Council began working with Performance Concepts to assist with the development of goals for the balance of the 2010-14 term and the 2015-18 term. The process involved a series of one on one interviews with Council and senior staff, plus meetings with our four member municipal Councils and culminated in a public meeting held on May 15, 2014. On June 18, 2014 County Council approved three goals, with Goal #1 being: Meeting the Aging Tsunami Challenge for Frontenac Seniors by: ➢ Addressing the existing gap in Seniors Transportation by ensuring 100% of Seniors receive a timely, affordable ride to scheduled medical appointments (when requests received in a timely fashion) – to be accomplished by the end of the 2015-18 term of Council. ➢ Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships – to be accomplished by the end of the 2015-18 term of Council. It should be noted that the work done by the consultants regarding the Needs Assessment, including development of the questionnaire and follow up discussions has been done through the Townships seniors housing committee and not through the County Senior’s Housing Task Force. As such, staff comments are based on

Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 4 of 7

Page 135Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

interpretation of the Needs Assessment. With respect to the resolution passed by the Township of North Frontenac, staff provide the following observations: 1.

Developing a pilot project to help stabilize seniors in need through the provision of supports that help them maintain independence in their current housing;

From a review of survey questions, it can be assumed that provision of supports that help seniors maintain independence in their current housing would include: ➢ ➢ ➢ ➢ ➢ ➢

Housekeeping Cooking Cleaning Yard and exterior work Transportation Snow ploughing

Staff appreciates that the focus of North Frontenac, as noted in its resolution, is to meet the needs of local seniors; however the request to broaden the use of funds allocated for seniors housing as noted above would not be consistent with the intent of the Strategic Goal of County Council to increase housing stock for seniors, nor does it address the issue of the need for additional seniors housing. It does address an income shortage faced by some seniors; however this is provided by the City of Kingston as the Municipal Service Manager for social services which is a Provincial responsibility that is not sustainable if taken on at the municipal level. In early January of 2014, Frontenac County Council began working with a consulting firm to assist with the development of a strategic plan for the balance of the 2010-14 term and the 2015-18 term. The process involved a series of one on one interviews with Council and senior staff, plus meetings with our four member municipal Councils and culminated in a public meeting held on May 15, 2014. As noted in the Strategic Goals Implementation Plan, attached to this report as Appendix D, the goals were intended to focus the efforts of Council and administration on projects and outcomes that would address service issues for County residents which were vetted by County Council, our member municipalities and by citizens during the public meeting process and builds upon existing partnerships, programs and services and principles expressed during the process. These strategic goals were also re-confirmed by the sitting Council at its regular meeting held May 18, 2016 via staff report 2016-058 in which the following resolution was passed: Resolved That the Council of the County of Frontenac receive the Chief Administrative Officer Report – Strategic Priorities – Status Report; And Further That Council endorse Option Number 2 and direct staff to implement the strategic priorities as outlined, [including; 1.

Meet the Aging Tsunami challenge for Frontenac Seniors

Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 5 of 7

Page 136Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

2.

Meet the emerging “post landfill” Solid Waste Management challenge for Frontenac residents.

Respect for the Taxpayer and Focused Economic Development]

And Further That for planning purposes, Council approve a strategic plan review process that is commenced in year 2019 of a Council term. CARRIED AS AMENDED Option 2 noted in the report recommended to continue with the three goals, providing minor modifications to the goals and/or provide clarification or focus. The North Frontenac Needs Assessment carried out by SHS Consulting would indicate support for Councils Strategic Goal which notes, based on projections drawn from the CN Watson study for Frontenac County (2014) for 2016-2036, by 2036, seniors will account for 40% of the population in North Frontenac, an increase of 32% (225 more seniors in 2036 than there were in 2016) during the period. The Needs Assessment also indicates that although the majority of respondents would prefer to stay in their home if given the choice, 72% of those surveyed would take advantage of renting a low maintenance unit if one were available as well as confirms that having more affordable rental options would ease the affordability issues of both owners and renters. Should Council wish to support the request by North Frontenac, it is recommended that the Township provide additional information as to how the funding would be allocated to existing home owners such as income limits, ability to pay or if the home owner would be required to contribute towards a portion of the cost as well as how this type of program would be sustained once County funding has been depleted. The wording in the Option One motion would lead to an agreement with the Township to address these matters. 2.

Pursuing funding opportunities with the City of Kingston (as designated Service Manager) to help support seniors in their homes via assistance with housing costs and home repairs

Supports such as rent supplements, housing allowances and home repairs are offered through the City of Kingston as the Municipal Service Manager which help to enhance housing affordability and/or help seniors to stay in their homes. Assistance with home repairs is currently available through the Kingston Frontenac Renovates program. The City of Kingston has confirmed that there will not be any changes to the guidelines this year. A copy of the Kingston Frontenac Renovates Program Guidelines and Requirements is attached to this report as Appendix B. 3.

Seeking longer term opportunities to add new, affordable housing options for seniors in the Township through funding programs and local partnerships.

This option is the intent of the Strategic Goal of addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 6 of 7

Page 137Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

each of the four Frontenac townships – to be accomplished by the end of the 2015-18 term of Council. A review of the Needs Assessment survey indicates that if the option were available, 72% of respondents would be interested in renting a low maintenance housing unit, with 36% willing to pay between $500 and $750 per month while 32% would pay between $1,000 and $1,250 per month. Although the Township of Frontenac Islands Business Plan was to develop a 5 unit pod solely funded by the Township with the absence of any external funding, the business plan for a senior’s housing project in South Frontenac has incorporated the potential to work with community partners starting at a 50/50 split of market and affordable rents. A copy of the Business Plan for Seniors Housing – South Frontenac Project is attached to this report as Appendix C. The Needs Assessment survey outlines the need for an increase in affordable seniors housing that would provide a long term solution. Sustainability Implications The development of a strategic plan tied to a long range financial plan is a key element in ensuring that Council, citizen and staff objectives are aligned. Financial Implications There are no financial implications directly associated with this report. The County has set aside $1.4M for this project divided evenly between the four municipalities and less funds expended on reports and business plans. Subject to a final accounting of the disbursement, it is anticipated that approximately $330K will be available to each Township. The funding formula approved by Council requires the County to pay the Township based upon the percentage of funds for the total project. For example, for Frontenac Islands, the County share was approximately 33% of the total project. Funds were transferred to the Township as invoices were paid. For Council consideration and as a starting point for discussions, the staff recommendation provides a suggested funding formula. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Ken Foulds, Re/fact Consulting

Recommend Report to Council Office of the Chief Administrative Officer – Request by the Township of North Frontenac to Broaden the Use of Funds Allocated for Seniors Housing May 16, 2018 Page 7 of 7

Page 138Allocation of 148 – North Frontenac [The Frontenac … Seniors Housing County Fund

By-Law No. 2022-0036 Of The Corporation of the County of Frontenac Being a by-law to declare lands Legally Described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-ofway for the purpose of accessing this newly created lot Whereas pursuant to County of Frontenac By-law No. 17-1995 which establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient to declare lands legally described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac, for the purpose of providing a right of way over the K&P Trail; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby declares the following: 1.

That lands legally described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way for the purpose of accessing this newly created lot;

That pursuant to By-law No. 17-1995, third reading of this by-law be given at the October 19, 2022 County Council meeting to accommodate public notice requirements;

That this by-law shall come into force and take effect upon the date of final passing.

Read a first and second time this 21st day of September, 2022. Read a third time, signed, sealed and finally passed this 19th day of October 2022. The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

Page 139 of as 148 To declare lands Legally Described PT LT 16-17 CON 1 and PT LT 16 CON…

By-Law No. 2022-0042 Of The Corporation of the County of Frontenac Being a by-law To Appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac Whereas pursuant to Section 15 of the Police Services Act, R.S.O. 1990, c.P.15, the Council of The Corporation of the County of Frontenac may appoint one or more municipal law enforcement officers who shall be peace officers for the purpose of enforcing the By-Laws of the municipality; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby enacts as follows: 1.

That the following persons are hereby appointed as municipal law enforcement officers of The Corporation of the County of Frontenac to enforce all By-Laws of The Corporation of the County of Frontenac: (a) Allen, Richard (b) Courneya, Gerald (c) Dillabough, Rob (d) Thompson, Dakota

That this by-law shall come into force and take effect upon the date of final passing.

Read a first and second time this 19th day of October, 2022. Read a third time, signed, sealed and finally passed this 19th day of October 2022. The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

140 of 148Officers for the Corporation of the… To Appoint MunicipalPage Law Enforcement

By-Law No. 2022-0039 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2023 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a)

for services or activities provided or done by or on behalf of it;

(b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and

(c)

for the use of its property including property under its control.

And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2023; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2023:

1. The 2023 pass shall provide access to both the County and Township operated ferries.
2. A common fee structure shall apply for both the County and Township operated ferries.
3. Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
4. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island.
5. The discounted tickets to provide to visiting friends and family will be continued in
6. One book of 10 tickets will be sold per pass holder for a price of $60.00 to accommodate this requirement.

Page 141 of 148for the Frontenac-Howe Islander F… To establish a fees and fares schedule

7. The 2023 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Additional charges for annual pass holder with trailer in tow $8.00 Two way trip for any heavy vehicle $17.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Book of 10 discounted tickets per pass holder (Friends and Family) $60.00 Cyclist $2.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).

• These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2023. ** A second pass for $80.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2023 annual pass;

•

An individual who is married to or is in a common-law relationship with the full-price 2023 annual pass purchaser;

•

The dependent child of a full-price 2023 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;

•

The dependent child of a full-price 2023 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2023 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes.

By-law No. 2022-0039 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2022 October 20, 2021

Page 142 of 148for the Frontenac-Howe Islander F… To establish a fees and fares schedule

Page 2 of 3

A third pass at a reduced rate is not available. •

Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.

A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands has also considered this schedule of fees and fares at its meeting on October 11, 2022. The recommended direction to proceed with the fees and fares proposed in this report was approved. 8. That By-law 2021-0029 is hereby rescinded. 9. That this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 19th day of October, 2022. Read a third time and finally passed this 19th day of October, 2022.

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-law No. 2022-0039 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2022 October 20, 2021

Page 143 of 148for the Frontenac-Howe Islander F… To establish a fees and fares schedule

Page 3 of 3

By-Law No. 2022-0040 of The Corporation of the County of Frontenac being a by-law to adopt a 2023 Legislated Land Ambulance Response Time Performance Plan Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, gives Council the authority to exercise the powers of the municipal corporation and requires that the powers of every Council are to be exercised by by-law; And Whereas on July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 with the heading “Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23”; And Whereas the County is to submit its Response Time Performance Plan to the Ministry of Health and Long-Term Care (MOHLTC), Emergency Health Services Branch Director no later than October 1 of each year (Section 23 (5)) including performance targets for sudden cardiac arrest, CTAS 1, 2, 3, 4, 5, where CTAS is the Canadian Triage and Acuity Scale, a priority setting scale to describe the severity of a patient’s condition; And Whereas by March 31 of each year the same table with the actual times achieved in the year previous will be reported to the MOHLTC; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby enacts the following land ambulance response time performance plan for the calendar year of 2023, from January 1 to December 31:

1. That the County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for the calendar year of 2023, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 70% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1.

Page 144 148 To adopt a 2023 Legislated Landof Ambulance Response Time Performance Plan…

iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS Target Time from Paramedic Received Until on Scene 2 10 minutes 3 10 minutes 4 10 minutes 5 10 minutes

% Target 75% 75% 75% 75%

2. That this by-law shall take effect on the date of its final passing. Read a first and second time this 19th day of October, 2022. Read a third time, finally passed, signed and sealed the 19th day of October, 2022. The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

County of Frontenac By-law No. 2022-0040 To adopt a 2022 Legislated Land Ambulance Response Time Performance Plan October 19, 2022

Page 145 148 To adopt a 2023 Legislated Landof Ambulance Response Time Performance Plan…

Page 2 of 2

By-Law No. 2022-0041 Of The Corporation of the County of Frontenac Being a By-Law to Adopt a Budget Policy Whereas Section 289(1) of the Municipal Act, 2001 provides that for each year, an upper-tier municipality shall, in the year or the immediately preceding year, prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality, including, (a)

amounts sufficient to pay all debts of the upper-tier municipality falling due within the year;

(b)

amounts required to be raised for sinking funds or retirement funds;

(c)

amounts in respect of debenture debt of lower-tier municipalities for the payment of which the upper-tier municipality is liable; and

(d)

amounts required by law to be provided by the upper-tier municipality for any of its local boards, excluding school boards; and,

Whereas the Council of the County of Frontenac deems it expedient to pass a Budget policy; Now Therefore be it Resolved That the Council of the Corporation of the County of Frontenac authorizes the following:

1. That Council herby adopts the Budget Policy for the County of Frontenac attached hereto as Schedule “A” to this by-law.
2. That By-law No. 2015-0026, being “A By-Law to Adopt a Budget Policy” be hereby rescinded;
3. That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 19th day of October, 2022. Read a Third Time, Signed, Sealed and Finally Passed this 19th day of October, 2022. The Corporation of the County of Frontenac

Denis Doyle, Warden

Page[Proposed 146 of 148 To Adopt a Budget Policy By-law No. 2022-0041]

Jannette Amini, Clerk

By-Law No. 2022-0042 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on October 19, 2022

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 19, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 19, 2022, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on October 19, 2022 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 147 of 148of County Council on October 19,… T o confirm all actions and proceedings

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 19th day of October, 2022 Read a Third Time and Finally Passed, Signed and Sealed this 19th day of October, 2022.

The Corporation of the County of Frontenac

Denis Doyle, Warden

Jannette Amini, Clerk

By-Law No. 2022-0042 – To Confirm all Actions and Proceedings of County Council October 19, 2022

Page 148 of 148of County Council on October 19,… T o confirm all actions and proceedings

Page 2 of 2

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.