Body: Council Type: Minutes Meeting: Regular Date: October 19, 2022 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL October 19, 2022
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, October 19, 2022 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM
Closed Session
Approval of Addendum
Motion #: 180-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That the Addendum for the October 19, 2022 meeting of the Council of the County of Frontenac be approved. Carried
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held September 21, 2022
Motion #: 181-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
Resolved That the minutes of the regular Council meeting held September 21, 2022 be adopted. Carried
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 2 of 19
Deputations and/or Presentations
a)
Mr. Grant Penstone, Trail Coordinator, Snow Road Snowmobile Club, addressed County Council regarding the importance of the K&P Trail for the club. [See Information Reports from the Chief Administrative Officer, clause c)]
Proclamations
a)
GIS Day November 16, 2022
Motion #: 182-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Martin
Whereas Geography Awareness Week is November 14 – 18, 2022;
And Whereas International Geographic Information System (GIS) Day is November 16, 2022;
And Whereas Geography Awareness Week promotes GIS and geographic literacy;
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 3 of 19
And Whereas GIS is an important part of geography awareness;
And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS.
Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 16, 2022 as GIS Day in Frontenac County. Carried
Move into Committee of the Whole
Motion #: 183-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 4 of 19
Unfinished Business
Recommend Reports from the Chief Administrative Officer
a)
2022-118 Corporate Services 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule
Motion #: 184-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report;
And Further That a by-law be introduced later in the meeting to adopt the 2023 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried
b)
2022-119 Corporate Services Amendments to Budget Policy
Motion #: 185-22
Moved By:
Councillor Vandewal
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 5 of 19
Seconded By:
Councillor Martin
Be It Resolved That County Council receive the Corporate Services – Amendments to Budget Policy report;
And Further That the Clerk be directed to bring forward “A by-law to establish a Budget Policy” attached to this report as Appendix B;
And Further That By-law 2015-0026, being “A By-law to Adopt a Budget Policy” be rescinded. Carried
c)
2022-120 Corporate Services By-law to Appoint Municipal Law Enforcement Officers
Motion #: 186-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Revill
Resolved That the Council of the County of Frontenac pass a By-law later in the meeting to appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac, as per Appendix A to this report;
And Further That Richard Allen, Gerald Courneya, Rob Dillabough and Dakota Thompson be appointed as Municipal Law Enforcement Officers for the Corporation of the County of Frontenac. Carried
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 6 of 19
d)
2022-116 Emergency and Transportation Services 2023 Legislated Response Time Performance Plan
Motion #: 187-22
Moved By:
Councillor Smith
Seconded By:
Councillor Higgs
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2023Legislated Response Time Performance Plan report for information;
And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried
Information Reports from the Chief Administrative Officer
a)
2022-117 Corporate Services Quarterly Joint Administrative Facility Update
b)
2022-121 Fairmount Home
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 7 of 19
Quarterly Update Activity Report
c)
2022-122 Planning and Economic Development 2022-23 Snowmobile Season on the Frontenac K&P Trail
Reports from Council Liaison Appointees
a)
Fairmount Home Liaison Report - Councillor Martin
Reports from External Boards and Committees
Reports from Advisory Committees of County Council
a)
Report of the Planning Advisory Committee
Motion #: 188-22
Moved By:
Councillor Martin
Seconded By:
Councillor Vandewal
That the Report received from the Planning Advisory Committee be received and adopted.
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 8 of 19
Report of the Planning Advisory Committee
The Planning Advisory Committee reports and recommends as follows:
2022-112 Planning Advisory Committee Official Plan Amendment – Township of Frontenac Islands – Marysville Secondary Plan
That the County of Frontenac Planning Advisory Committee recommends to County Council:
That By-Law Number 2022-20 of the Township of Frontenac Islands, adopting Official Plan Amendment Number 7 for the Marysville Secondary Plan, dated September 12, 2022 and included as Attachment 1 to Report Number 2022-112, be approved; and,
That the Official Plan of the Township of Frontenac Islands, as amended, be further amended as per Township By-Law Number 2022-20 in Attachment 1 to Report Number 2022-112, being Official Plan Amendment Number 7 for the Marysville Secondary Plan; and,
That the Official Plan of the Township of Frontenac Islands, as amended, be further amended by County Council through a technical modification to remove the words “and 75% in the Marysville” from Section 4.8.3.iv of the document. Carried
b)
Report of the Chief Administrative Officer Performance Appraisal Review Panel
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 9 of 19
[Consultant Interviews are taking place on October 17, and 18 if required]
Motion #: 189-22
Moved By:
Councillor Smith
Seconded By:
Warden Doyle
That the Report received from the Chief Administrative Officer Performance Appraisal Review Panel be received and adopted.
Report of the Chief Administrative Officer Performance Appraisal Review Panel
The Chief Administrative Officer Performance Appraisal Review Panel reports and recommends as follows:
- Review of Proposals for 2023-2028 Council Strategic Plan
That County Council recommend to the next Council that should they wish to carry out a Strategic Plan, that they consider Explorer Solutions as the successful proponent. . Carried
Return to Council
Motion #: 190-22
Moved By:
Councillor Martin
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 10 of 19
Seconded By:
Councillor Revill
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 191-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
a)
Request by the Township of North Frontenac Re-allocation of Seniors Housing Funds
The below motion was postponed from the July 20, 2022 regular meeting of County Council pending a report from staff on the history of the seniors housing funds and the conditions of the funding. It was then further postponed from the September 21, 2022 regular
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 11 of 19
meeting of County Council to the next meeting of Council to allow further options to be brought forward for consideration by Deputy Warden Higgins
[See Motions, Notice of Which has Been Given, clause c)]
Motion #: 192-22
That the County transfer the $337.5K which was previously allocated to a senior housing facility to North Frontenac’s Seniors Reserve Fund. Withdrawn
b)
Re-allocation of North Frontenac Seniors Housing Funding to MSC Related Start Up Costs
[The below motion was postponed from the September 21, 2022 regular meeting of County Council. The motion will be withdrawn should Motions, Notice of Which has Been Given, clause a) be approved by Council]
Motion #: 193-22
Moved By:
Councillor Smith
Seconded By:
Councillor Vandewal
Whereas in 2014 the County of Frontenac established a reserve of $1,400,000 to further the strategic purpose of “addressing the existing gap in seniors affordable housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships”. More particularly, five new affordable seniors units in each Township;
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 12 of 19
And Whereas all 4 Townships, through the Seniors Housing Task Force, developed Business Plans for a seniors housing development in their respective Townships, all of which were approved by Council; And Whereas the Township of Frontenac Islands constructed a five-unit seniors housing project on Wolfe Island and recently approved a secondary plan for the community of Marysville; And Whereas the Township of South Frontenac is planning to develop a seniors housing project in the community of Verona and has completed the necessary background work, including a community master plan; And Whereas the Township of Central Frontenac is planning to develop a seniors housing project in the community of Sharbot Lake and has completed the necessary background work, including a feasibility study; And Whereas the three initiatives noted above will be enhanced by the addition of communal services, thereby providing improved access to all seniors in Frontenac County; And Whereas the Township of North Frontenac has decided not to construct a seniors housing project; And Whereas the Council of the County of Frontenac has approved a business case study for the incorporation of a Municipal Service Corporation (MSC) owned by the participating municipalities and the County for the purpose of facilitating and coordinating communal services which will greatly enhance housing stock, including affordable seniors housing in the County; Now Therefore Be It Resolved That the Council of the County of Frontenac allocate the North Frontenac share of the 2014 Seniors Housing reserve (approximately $337,500) to the start up cost related to the MSC, with the specific intent to provide a full range of housing options for County citizens, including seniors. Postponed
Motion #: 194-22
Moved By:
Councillor Smith
Seconded By:
Councillor Higgs
That the motion be Postponed to the next Council. Carried
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 13 of 19
c)
Seniors Housing County Fund Allocation – North Frontenac
[The Frontenac Seniors Implementation Report and the North Frontenac Summary of Survey Responses are not in an accessible format and will be distributed to Council under separate cover. These documents can be provided to the public upon request]
Motion #: 195-22
The following are to be voted on as separate motions as required by the result of each vote in the order listed below. We are requesting a recorded vote for each motion.
- That the County provide the $337,500 allocated to North Frontenac seniors to be used to assist seniors to stay in their homes or;
- That County Council approve North Frontenac’s Council requests for $100,000 of the $337,500 Seniors’ Housing money allocated from the County.
- That the remaining $237,500 be provided towards other Seniors’ Housing projects within the other three Townships or;
- That the remaining $237,500 be left in the County account for future discussion and resolution. Withdrawn
Motion #: 196-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Revill
Be It Resolved That the North Frontenac allocation of seniors housing funding remain with the County; And Further That North Frontenac bring back a detailed implementation plan
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 14 of 19
Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the Rural Frontenac Community Services providing its Q2 2022 Transportation Report [Distributed to Members of County Council September 23, 2022]
b)
From the Township of Central Frontenac regarding a resolution supporting the formation of a Municipal Service Corporation [Distributed to Members of County Council September 23, 2022]
c)
From Norfolk County regarding a resolution and letter of Support on Draven Alert [Distributed to Members of County Council September 30, 2022]
d)
From Sylvia Jones, Deputy Minister of Heath, thanking Warden Doyle for their 2022 meeting at AMO [Distributed to Members of County Council September 30, 2022]
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 15 of 19
e)
From the Municipality of Grey Highlands regarding a resolution on increased speeding [Distributed to Members of County Council September 30, 2022]
f)
From the University Hospitals Kingston Foundation regarding its Annual Giving Report 2021-2022 [Distributed to Members of County Council October 7, 2022]
g)
From EORN Cell Gap Project regarding County update [Distributed to Members of County Council October 14, 2022]
Other Business
Public Question Period
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 197-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 16 of 19
Resolved That leave be given the mover to introduce by-laws b) through f) that have been circulated to all Members of County Council and that by-laws b) through f) be read a first and second time. Carried
b)
Third Reading
Motion #: 198-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To declare lands Legally Described as PT LT 16-17 CON 1 and PT LT 16 CON 2, Geographic Township of Hinchinbrooke, Township of Central Frontenac as noted on Parts 2 and 4 of the attached reference plan (pending Registration No.) surplus for the purpose of granting a right-of-way over part of the K&P Trail right-of-way for the purpose of accessing this newly created lot [Proposed By-law No. 2022-0036]
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 17 of 19
b)
To Appoint Municipal Law Enforcement Officers for the Corporation of the County of Frontenac [Proposed By-law No. 2022-0038]
c)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2023 [Proposed By-law No. 2022-0039]
d)
To adopt a 2023 Legislated Land Ambulance Response Time Performance Plan [Proposed By-law No. 2022-0040]
e)
To Adopt a Budget Policy [Proposed By-law No. 2022-0041]
f)
To confirm all actions and proceedings of County Council on October 19, 2022 [Proposed By-law No. 2022-0042]
Adjournment
Motion #: 199-22
Moved By:
Councillor Martin
Seconded By:
Councillor Vandewal
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 18 of 19
That the meeting hereby adjourn at 10:48 a.m. Carried
Regular Meeting of Council Minutes October 19, 2022 -9:30 AM Page 19 of 19
