Published April 20, 2016

Word Count 40882 words

Reading Time 192 min read

Body: Council Type: Agenda Meeting: Regular Date: April 20, 2016 Collection: Council Agendas Municipality: Frontenac County

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County Council Meeting April 20, 2016 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, County Administrative Building, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am

AGENDA Page 1.

Call to Order

Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider: a. Adoption of Closed Minutes of Meetings held March 16, 2016 b. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the negotiations of acquisition of lands along the K&P Trail between Tichborne and Sharbot Lake. b)

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Resolved That Council rise from Committee of the Whole closed session with/without reporting.

Public Meeting Held Pursuant to the Planning Act 9:30 a.m. a) 2016-047 Application for Official Plan Amendment File Number: 10OP-001/2016 Applicant: County of Frontenac The following is a combined public meeting and comprehensive report recommending approval to County Council regarding an application for an Official Plan amendment. The purpose of the proposed Official Plan Amendment is to correct technical errors and numbering of certain sections of the Plan as a consequence of the modifications made by the Ministry of Municipal Affairs and Housing.

A public meeting is being held concurrently with the presentation of the comprehensive report and recommendation to County Council given the

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Page technical nature of the proposed amendments to the Official Plan. 4.

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes a) Minutes of the Regular County Council Meeting Held on March 16, 2016

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Resolved That the minutes of the regular Council meeting held March 16, 2016 be adopted. 7.

Deputations and/or Presentations

Proclamations Emergency Preparedness Week a) May 1 to May 7, 2016 WHEREAS the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; AND WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; AND WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac hereby proclaim the week of May 1st to 7th, 2016, to be EMERGENCY PREPAREDNESS WEEK throughout the County with the theme of “Emergency preparedness starts with you, Prepare YourSelfie!”, and encourage all citizens to participate in educational activities on emergency preparedness.

Paramedic Services Week PARAMEDICS; Enhancing Care – Changing Lives May 22nd to May 28th, 2016 Whereas each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance from the public; And Whereas the paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; And Whereas access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; And Whereas the members of paramedic services teams, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills;

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Page

And Whereas the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; And Whereas the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston; Now Therefore Be It Resolved That the week of May 22 to May 28, 2016 be proclaimed Paramedic Services Week in the County of Frontenac with the theme of “PARAMEDICS; Enhancing Care – Changing Lives”.

Seniors’ Month - June 1 to June 30, 2016 [See Communications k)] Whereas Seniors’ Month is an annual province-wide celebration; and,

Whereas seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; and,

Whereas seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; and,

Whereas their contributions past and present warrant appreciation and recognition and their stories deserve to be told; and,

Whereas the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; and,

Whereas the knowledge and experience seniors pass on to us continues to benefit all: Therefore Be It Resolved That the Council of the County of Frontenac does hereby proclaim June 1 to June 30, 2016 as Seniors’ Month in Frontenac County and encourages all citizens to recognize and celebrate the accomplishments of our seniors.

Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

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Page 10. 44 - 61

Briefings Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing. b)

Mr. Howard Allan, Allan Chartered Accountant, will provide County Council with a briefing regarding the 2015 County Audit. [See Recommend Report a)]

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Unfinished Business

Recommend Reports from the Chief Administrative Officer a) 2016-043 Financial Services 2015 County of Frontenac Audited Financial Statements Recommendation Resolved That the Council of the County of Frontenac receive this Corporate Services - 2015 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2015 Audited Financial Statements of the Corporation of the County of Frontenac.

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2016-044 Financial Services 2016 Property Tax Capping Recommendation Whereas the County of Frontenac adopted tax ratios of 1.0 for the Multiresidential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; And Whereas under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; And Whereas County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial,

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Page Industrial and Multi-residential property classes; And Whereas Bill 144, the Budget Measures Act, 2015 provided enhancements for increased municipal flexibility to moderate the impact of tax capping; Now Therefore Be It Resolved That the Council of the County of Frontenac accepts this Corporate Services – 2016 Property Tax Capping report; And Further That the Council of the County of Frontenac adopt a bylaw setting the 2016 capping adjustment at 10% of the previous year’s annualized tax or 10% of CVA tax, whichever is greater and a threshold of $500 for increasing and decreasing properties for properties in the Commercial, Classes to which Part IX of the Act applies; And Further That properties that were at CVA tax in 2015 are excluded from the capping and claw-back calculation in 2016; And Further That properties that would move from being capped in 2015 to being clawed back in 2016 or from being clawed back in 2015 to being capped in 2016 as a result of the changes to the CVA tax caused by the 2016 reassessment be excluded; And Further That the County immediately exit the Capping Program for the Multi-residential and Industrial Classes and implement a 4 year phase out of the Capping Program for the Commercial Class. And Finally That for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2016 under subsection 331(2), and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. 103 - 107

2016-045 Emergency and Transportation Services Power Assisted Ambulance Stretcher Request for Proposal – Award of Contract

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Page Recommendation Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Power Assisted Ambulance Stretcher Request for Proposals – Award of Contract report for information; And Further That the Council of the County of Frontenac authorize the CAO and Treasurer to award the contract to Rowland Emergency and Specialty Vehicles to supply the Stryker Power-Pro XT Powered Ambulance Cot and the Automated Stryker Power-Loading System as per the proposal received on January 26th, 2016. 108 - 110

2016-046 Emergency and Transportation Services 2015 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long Term Care (MOHLTC) Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, AND FURTHER THAT the 2015 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Services Branch, Ministry of Health and Long Term Care as required by legislation.

2016-047 Planning and Economic Development Public Meeting and Comprehensive Report – Proposed Official Plan Amendment No.1 – File No. 10OP-001/2016 [See Agenda Item: C a) for attachments] Recommendation Resolved That the County of Frontenac Official Plan be amended, Amendment No. 1, as per Exhibit A (Draft By-Law and Schedule ‘A’ to amend the Official Plan); And Further That the Clerk be directed to bring forward later in the meeting the amending by-law for consideration by Council.

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2016-048 Planning and Economic Development Establishment of a County of Frontenac Planning Advisory

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Page Committee Recommendation Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal at an upcoming Committee of the Whole meeting scheduled for May 20th, 2016. 116 - 120

2016-049 Planning and Economic Development Regional Community Improvement Plans Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Regional Community Improvement Plans report for information; And Further That County Council request that the Minister of Municipal Affairs and Housing amend Ontario Regulation 221/07 to include the County of Frontenac as an upper-tier municipality that can use the planning tools under Section 28 of the Planning Act.

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2016-054 Planning and Economic Development

Amendment to the Township of Central Frontenac Official Plan to Re-designate Lands on Hungry Lake – Central Frontenac OP-1-15 Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Amendment to the Township of Central Frontenac Official Plan to Re-designate Lands on Hungry Lake – Central Frontenac OP-1-15 Report.

And Further That the Council of the County of Frontenac approve Central Frontenac Official Plan Amendment OP-1-15 to the Township of Central Frontenac Official Plan as contained in Appendix A.

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144 - 164

Information Reports from the Chief Administrative Officer a) 2016-050 Corporate Services Service Delivery and Organizational Review (SDOR) – Review of Recommendations b)

2016-051

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Page Emergency and Transportation Services 2015 Year in Review 14.

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Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)

Long Term Care (Fairmount Home) - Councillor Inglis

Corporate Services - Councillor Dewey

Planning and Economic Development - Councillor McDougall

Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Deputy Warden Vandewal b)

KFL&A Public Health Board Update - Councillor Doyle

RULAC, LSR and Other Updates

Algonquin Land Claim Update - Councillor Inglis

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

Housing and Homelessness Committee Update - Councillor McDougall

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Eastern Ontario Warden’s Caucus Update - Warden & CAO

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Committee of the Whole Report to be separated from that motion and considered separately, whereupon the Committee of the Whole Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

The Community Development Advisory Committee reports and recommends as follows: 1. Permitted Uses of the K&P Trail That snowmobiling be a permitted use on the 6 km portion of the County owned K&P Trail from Orser Road north to the junction at the Cataraqui Trail, east of Harrowsmith. 2. Maintenance of the K&P Trail That staff be directed to investigate options for contracting the maintenance of the K&P Trail.

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Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

Motions, Notice of Which has Been Given

Giving Notice of Motion

Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) Eastern Ontario Regional Network - EORN 2.0 Information Sheet [Distributed to Council on March 18, 2016] b)

From the Ontario Association of Fire Chiefs Inviting Council to the OAFC 2016 Municipal Officials Seminar [Distributed to Council on March 18, 2016]

From the Town of Richmond Hill With Regards to Their Resolution on the Ontario Municipal Board Reform [Distributed to Council on March 18, 2016]

From the Chamber of Marine Commerce. The 11th Edition of Marine Delivers Magazine [Distributed to Council on March 24, 2016]

KFL&A Board of Health Minutes of Meeting held January 26 2016) [Distributed to Council on March 24, 2016]

From AECOM regarding Notice of Completion- Harrowsmith Environmental Assessment [Distributed to Council on April 1, 2016]

From Ken Hall, Senior Advisor, Enbridge Pipelines, providing Enbridge Line 9 Update [Distributed to Council on April 1, 2016]

From Mr. Paul Isaacs providing his comments on Funding for Denbigh Ambulance Base [Distributed to Council on April 1, 2016]

From Royal Canadian Legion inviting County to support its Military

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Page Service Recognition Book 2 [Distributed to Council on April 1, 2016] j)

From the City of Kingston advising of an Open House for its Official Plan [Distributed to Council on April 1, 2016]

From the Minister Responsible for Seniors Affairs advising of Seniors Month in Ontario [Distributed to Council on April 1, 2016]

From the Regional Municipality of Peel advising of resolution regarding Ambulance Communications and Dispatch Services Advocacy [Distributed to Council on April 1, 2016]

Kingston Frontenac Public Library 2016-02 March 1, 2016 Board Meeting Minutes [Distributed to Council on April 1, 2016]

Revised Unconfirmed March 16 Regular Council Meeting Minutes [Distributed to Council on April 1, 2016]

February 29 2016 Kingston & Frontenac Housing Corporation Meeting Minutes [Distributed to Council on April 8, 2016]

From the Ministry of Municipal Affairs and Housing advising of the County’s Planning Approval Authority Status [Distributed to Council on April 8, 2016]

From the United Way regarding invitation to Youth Homelessness Awareness Day [Distributed to Council on April 8, 2016]

Kingston & Frontenac Housing Corporation Audit Finding Report - Year Ended Dec. 31 2015 [Distributed to Council on April 8, 2016]

Press Release from RMFEO regarding its meeting on OPP Billing and Ontario Community Infrastructure Funding [Distributed to Council on April 8, 2016]

From Laurie Scott MPP Requesting a Resolution of Support for Bill 158 [Distributed to Council on April 15, 2016]

From the Minister Responsible for Seniors Affairs Requesting a Proclamation of June to be Seniors Month [Distributed to Council on April 15, 2016]

From the Township of Central Frontenac Proclaiming the Week of March 22 to be Accessibility Awareness Week [Distributed to Council on April 15, 2016]

From the United Way thanking Council for The Proclamation of Success By 6 Week

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Page [Distributed to Council on April 15, 2016] x)

MCSCS Notification - Extension of closing date for written submissions on the Strategy for a Safer Ontario [Distributed to Council on April 15, 2016]

From the Township of North Stormont Supporting the Application of Union Gas to the OEB to Expand Natural Gas to Rural Ontario [Distributed to Council on April 15, 2016]

From Nicholas and Christine Adams expressing objections on the Collins Lake Estate Plan of Subdivision [Distributed to Council on April 15, 2016]

Other Business

Public Question Period

By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)

Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws

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To amend The Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) [Proposed By-Law No. 2016-0014]

173 - 174

Property Tax Capping [Proposed By-Law No. 2016-0015]

175 - 176

Confirmation of Actions and Proceedings [Proposed By-Law No. 2016-0016]

Adjournment

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AGENDA ITEM #a)

Report 2016-047 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning and Economic Development Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

April 20, 2016

Re:

Planning and Economic Development – Public Meeting and Comprehensive Report – Proposed Official Plan Amendment No. 1 – File No. 10OP-001/2016

Recommendation Resolved That the County of Frontenac Official Plan be amended, Amendment No. 1, as per Exhibit A (Draft By-Law and Schedule ‘A’ to amend the Official Plan); And Further That the Clerk be directed to bring forward later in the meeting the amending by-law for consideration by Council. Background The County of Frontenac Official Plan was adopted by County Council on October 14, 2014 and approved by the Ministry of Municipal Affairs and Housing (MMAH) on January 6, 2016. Comment The purpose of the proposed Official Plan Amendment is to correct technical errors and numbering of certain sections of the Plan as a consequence of the modifications made by the Ministry of Municipal Affairs and Housing. Staff are recommending the following amendments which are administrative in nature and have no effect on the policy direction of the Plan. 1.

Section 3 – Growth Management is hereby amended by a)

Deleting from the second paragraph “sets out expected” and replacing it with “allocates”

This amendment is a result of a technical error made by the Ministry of Municipal Affairs and Housing in its decision letter which modified the second sentence as opposed to the second paragraph.

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Section 3.1 – Growth Projections for Frontenac County is hereby amended by a)

Deleting in policy (b) “South Frontenac (7%)” and replacing it with “North Frontenac (7%)”

This amendment is a result of a technical error made by the Ministry of Municipal Affairs and Housing in its decision letter that provided the incorrect township in policy (b). Policy (a) identifies that South Frontenac is allocated 70% of the County’s growth. Policy (b), which was added as a modification by the Ministry, was to allocate the remaining 30% of growth to Frontenac Islands, Central Frontenac and North Frontenac; however a technical error was made on their part which replaced North with South. 3.

Section 3.3.1 – Introduction is hereby amended by a)

Deleting in the last paragraph at the end of the sentence “Section 4.2 – Servicing”

This amendment is a result of a technical error made by the Ministry of Municipal Affairs and Housing in its decision letter which quotes Section 4.2 – Servicing twice. 4.

Section 6.2 – Archaeological Resources is hereby amended by a)

Deleting from the second paragraph after the word “excavation”, the words “of significant”.

These words are duplicated in the sentence and was a typing error not caught by staff during the drafting of the Plan. b)

Inserting into the second paragraph after “significant archaeological resources” “including significant marine archaeological resources”

This amendment is a result of a technical error made by the Ministry of Municipal Affairs and Housing in its decision letter which modified the second sentence as opposed to the second paragraph. 5.

Section 7.1.4.12 – Stewardship Planning – Introduction is hereby amended by deleting the second sentence in the first paragraph. The Ministry had modified this section by deleting the second and third sentence in its formal decision letter; however in the Ministry modified version of the Official Plan, it also removed the fourth sentence. Staff have been advised by the Ministry to follow the formal decision letter. As such, staff are recommending the removal of the fourth sentence as it does not make sense with the second and third sentences removed.

Staff would note that as a result of the modifications made by the Ministry of Municipal Affairs and Housing, the table of contents has also been updated; however given that the table of contents does not form part of the Official Plan, updates to it do not require formal amendments. Provincial Policy Statement Considerations: The Provincial Policy Statement 2014 (PPS) issued under section 3 of the Planning Act provides policy direction on matters of Provincial interest related to land use planning Recommend Report to Council Planning and Economic Development – Public Meeting and Comprehensive Report Proposed Official Plan Amendment #1 April 20, 2016 Page 2 of 3

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

and development. Section 3 of the Planning Act further directs that Council decisions affecting planning mailers “shall be consistent with” the Provincial Policy Statement. The proposed amendments are consistent with the Provincial Policy Statement. Notice Provisions Pursuant to the requirements of the Planning Act, a notice of the statutory Public Meeting was provided by advertisement in The Kingston Heritage, The Frontenac Gazette, The Frontenac News and The Kingston Whig Standard 20 days in advance of the Public Meeting. A courtesy notice was also placed on the County of Frontenac Website, Facebook page, and Twitter as well as in the County of Frontenac eNewsletter. Technical Circulation The application has been circulated to Fotenn Consultants, working on behalf of Infrastructure Ontario, and the Ministry of Municipal Affairs and Housing for review and comments. Comments received are attached to the report as Appendix B; however final comments from the Ministry of Municipal Affairs and Housing were not provided at the writing of this report. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is ‘Land Use Planning and Management’. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Streamlining the planning approvals process will reduce costs and delays for applicants developing subdivisions and condominium developments in the County. Financial Implications There are no financial implications directly associated with the adoption of a revised procedure by-law. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing (MMAH)

Recommend Report to Council Planning and Economic Development – Public Meeting and Comprehensive Report Proposed Official Plan Amendment #1 April 20, 2016 Page 3 of 3

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

BY-LAW NO. 2016-00xx OF The Corporation of the County Of Frontenac being a by-law to amend Whereas The Corporation of the County of Frontenac adopted By-law 2014-0047, being a by-law to Adopt an Official Plan for the County of Frontenac on October 29, 2014; Whereas a public meeting was held regarding this amendment on April 20, 2016; Now Therefore the Council of the Corporation of the County of Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990, c.P13, hereby enacts as follows: 1.

That the Official Plan for the County of Frontenac is hereby amended by the following changes which shall constitute Amendment Number 1 to the Official Plan for the County of Frontenac. a)

Section 3 – Growth Management is hereby amended by i.

Deleting from the second paragraph “sets out expected” and replacing it with “allocates”

Section 3.1 – Growth Projections for Frontenac County is hereby amended by i. Deleting in policy (b) “South Frontenac (7%)” and replacing it with “North Frontenac (7%)”

Section 3.3.1 – Introduction is hereby amended by i. Deleting in the last paragraph at the end of the sentence “Section 4.2 – Servicing”

Section 6.2 – Archaeological Resources is hereby amended by i. Deleting from the second paragraph after the word “excavation”, the words “of significant”. ii. Inserting into the second paragraph after “significant archaeological resources” “including significant marine archaeological resources”

e) 2.

Section 7.1.4.12 – Stewardship Planning – Introduction is hereby amended by deleting the second sentence in the first paragraph.

That this by-law shall come into force and take effect on the day of final passing thereof, subject to the requirements of the Planning Act.

Read a First and Second Time this 20th day of April, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of April, 2016.

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0010 – To Amend By-law No. 2013-0020 (Closed Meeting Requirements) February 17, 2016

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Jannette Amini From: Sent: To: Subject:

Schaefer, Damien (MAH) Damien.Schaefer@ontario.ca Thursday, March 17, 2016 4:32 PM Jannette Amini RE: County of Frontenac OP modifications

Good afternoon Jannette, As per our phone conversation I can confirm the following:

The second reference to “Section 4.2 – Servicing” in modification 9c was not intentional.
Regarding modification 28, please refer to the signed decision page rather than the redlined version of the OP. Let me know if you have any further questions or concerns. Best, Damien Schaefer From: Jannette Amini [mailto:jamini@FRONTENACCOUNTY.CA] Sent: March 17, 2016 9:33 AM To: Schaefer, Damien (MAH) Subject: RE: County of Frontenac OP modifications

Thanks Damien.

Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk County of Frontenac - Corporate Services 2069 Battersea Road Glenburnie ON K0H 1S0 Phone: 613-548-9400 x 302 Fax: 613-548-8460 Email: jamini@frontenaccounty.ca From: Schaefer, Damien (MAH) [mailto:Damien.Schaefer@ontario.ca] Sent: Thursday, March 17, 2016 9:33 AM To: Jannette Amini jamini@FRONTENACCOUNTY.CA Subject: RE: County of Frontenac OP modifications

Hi Janette, I apologize for the late reply. This email just slipped through the cracks somehow. I’m just going through it now and I’ll give you a call this afternoon. 1

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Best, Damien Schaefer From: Jannette Amini [mailto:jamini@FRONTENACCOUNTY.CA] Sent: February 29, 2016 5:13 PM To: Schaefer, Damien (MAH) Cc: Joe Gallivan Subject: County of Frontenac OP modifications

Hi Damien, Just a few quick questions regarding the Ministry modifications made to the County of Frontenac OP.

Modification 9 c) inserts a new paragraph: “Development shall proceed in accordance with the policies of Section 4.2 – Servicing, Section 6 – Heritage & Culture and Section 7 – Environmental and Section 4.2 – Servicing” Is “Section 4.2 – Servicing” supposed to be referenced twice or is the last one a typing error?
Modification 28 deletes in their entirety the second and third sentence in the first paragraph; however the redlined version of the OP also strikes out the fourth sentence. Some clarification would be appreciated around sentence 4 and if it is to stay in or be deleted. I have attached pages 67 & 68 of the red lined version for your reference. There are a few other modifications that have slight discrepancies between the decision letter and the red lined version which are minor, for example reference to sentence 2 when it should be paragraph 2, simply because the words being deleted are not located in sentence 2 but in paragraph 2. I have made the modifications based on common sense as the example here. My question is do I need to reflect these corrections in the OPA that will be going to Council in April. I wasn’t sure given that the Decision letter slightly differs in some areas from what is red lined in the OP. I have attached a copy of the Ministry Decision letter with my comments for your review.

Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Jannette Amini From: Sent: To: Cc: Subject:

Jaime Posen posen@fotenn.com Monday, April 04, 2016 2:13 PM Jannette Amini Joe Gallivan RE: County of Frontenac OPA

Great, thank you very much, Jannette. I appreciate you forwarding these along to me. After reviewing the minor amendments proposed, FOTENN has no comments on behalf of Infrastructure Ontario. Congratulations on your new updated Official Plan. Cheers,

Jaime Posen Planner

223 McLeod Street | Ottawa, ON | K2P 0Z8 T: 613.730.5709 ext.236 | F: 613.730.1136 fotenn.com

From: Jannette Amini [mailto:jamini@FRONTENACCOUNTY.CA] Sent: April-04-16 1:20 PM To: posen@fotenn.com Cc: Joe Gallivan Subject: County of Frontenac OPA

Good Afternoon Jaimie, Further to our telephone conversation, please find attached for your comments and consideration (on behalf of Infrastructure Ontario), the Public Meeting and Comprehensive staff report that will be presented at both a Public Meeting and Council Meeting on April 20th, asking Council to consider an amendment to the County’s Official Plan. These amendments are to correct the technical errors made by MMAH due to the inconsistencies between the Ministry’s formal decision letter and the redlined version of the Plan. I would ask that your comments on these amendments be provided no later than April 8th so that they may be included in the Public Meeting and Comprehensive report by staff for the April 20th meeting. Please let me know if you have any questions or concerns. Regards,

Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk 1

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

County of Frontenac - Corporate Services 2069 Battersea Road Glenburnie ON K0H 1S0 Phone: 613-548-9400 x 302 Fax: 613-548-8460 Email: jamini@frontenaccounty.ca

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Planning and Economic Development

Memo To:

Warden and Members of County Council

From:

Jannette Amini, Manager of Legislative Services/Clerk

cc:

Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development

Date:

April 18, 2016

Re:

Report 2016-047 Planning and Economic Development – Public Meeting and Comprehensive Report – Proposed Official Plan Amendment No. 1 – File No. 10OP-001/2016”

As a result of comments received from the Ministry of Municipal Affairs and Housing on Monday, April 18, 2016, staff are recommending and amendment to item 1c) of Schedule A which is the proposed by-law No. 2016-0014, to amend the Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) as follows: c) Section 3.3.1 – Introduction is hereby amended by i. Deleting in the last paragraph at the end of the sentence “ and Section 4.2 – Servicing” A copy of the comments received from the Ministry of Municipal Affairs and Housing as well as a revised copy of Schedule A are attached for your reference. Please let me know if you have any questions or concerns. Regards,

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

BY-LAW NO. 2016-0014 OF The Corporation of the County Of Frontenac being a by-law to amend The Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) Whereas The Corporation of the County of Frontenac adopted By-law 2014-0047, being a by-law to Adopt an Official Plan for the County of Frontenac on October 29, 2014; Whereas a public meeting was held regarding this amendment on April 20, 2016; Now Therefore the Council of the Corporation of the County of Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990, c.P13, hereby enacts as follows: 1.

That the Official Plan for the County of Frontenac is hereby amended by the following changes which shall constitute Amendment Number 1 to the Official Plan for the County of Frontenac. a)

Section 3 – Growth Management is hereby amended by i.

Deleting from the second paragraph “sets out expected” and replacing it with “allocates”

Section 3.1 – Growth Projections for Frontenac County is hereby amended by i. Deleting in policy (b) “South Frontenac (7%)” and replacing it with “North Frontenac (7%)”

Section 3.3.1 – Introduction is hereby amended by i. Deleting in the last paragraph at the end of the sentence “ and Section 4.2 – Servicing”

e) 2.

Section 7.1.4.12 – Stewardship Planning – Introduction is hereby amended by deleting the second sentence in the first paragraph.

That this by-law shall come into force and take effect on the day of final passing thereof, subject to the requirements of the Planning Act.

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Read a First and Second Time this 20th day of April, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of April, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0014 – to amend The Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) April 20, 2016

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

2016-047 Application for Official Plan Amendment File Number…

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AGENDA ITEM #a)

Minutes of the Regular Meeting of Council March 16, 2016 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, March 16, 2016 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:01 am to 9:19 am. Present:

Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Natalie Nossal, Tom Dewey, John Inglis and John McDougall

Also Present:

County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Marian VanBruinessen, Director of Corporate Services/Treasurer Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Anne Marie Young, Manager of Economic Development Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC

Closed Session

Motion #: 19-16

Moved By: Seconded By:

Councillor McDougall Councillor Inglis

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider: a. Adoption of Closed Minutes of Meetings held January 20, 2016 b. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the acquisition of lands along the K&P Trail between Tichborne and Sharbot Lake. c. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to the County’s proposal for the tax sale property located at Pt Lot 5 - Pt Lot 6 - Pt Lot 7- Pt Lot 8 -Pt Lot 9; Pt Lot 10 W/S Frontenac St and N/S of River PL 35 Pt 1 CARRIED

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AGENDA ITEM #a)

Motion #: 20-16

Moved By: Councillor Higgins Seconded By: Councillor Doyle Resolved That Council rise from Committee of the Whole closed session without reporting. CARRIED 2.

Approval of Addendum

Motion #: 21-16

Moved By: Seconded By:

Councillor Nossal Councillor Dewey

That the addendum for the March 16, 2016 County Council meeting be approved. CARRIED Motion #: 22-16

Moved By: Councillor Inglis Seconded By: Deputy Warden Vandewal That the agenda for the March 16, 2016 County Council meeting be amended to consider clauses k and l as the first items of business under Recommend Reports from the Chief Administrative officer. CARRIED 3.

Disclosure of Pecuniary Interest and General Nature Thereof

There were none declared. 4.

Adoption of Minutes a)

Minutes of Meeting Held January 20, 2016

Motion #: 23-16

Moved By: Councillor McDougall Seconded By: Councillor Inglis Resolved That the minutes of the regular Council meeting held January 20, 2016 be adopted. CARRIED 5.

Deputations and/or Presentations a)

Mr. Richard Schooley, Chair, Perth and Smiths Falls District Hospital addressed County Council with respect to Recommend Reports from the Chief Administrative Officer Report 2016-015 – Perth and Smiths Falls Hospital Community Health Hub Committee – Request for Representation. (Mr. Schooley spoke as the third Deputation behind Mr. Rennie and Mr. Keene)

Mr. Matthew Rennie addressed County Council regarding Recommend Reports from the Chief Administrative Officer, clause l) 2016-032,

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 c)

Mr. Mike Keene, Fotenn Consultants addressed County Council regarding Recommend Reports from the Chief Administrative Officer, clause l) 2016032, Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Proclamations

United Way Success By 6 Week [See Communications x)] Motion #: 24-16 Moved By: Deputy Warden Vandewal Seconded By: Councillor Higgins That the Council of the County of Frontenac do hereby proclaim May 1 to May 8, 2016 as United Way Success By 6 Week; And That the proclamation be posted on the County’s official web site at www.frontenaccounty.ca. CARRIED b)

Accessibility Awareness Week

Motion #: 25-16

Moved By: Seconded By:

Councillor Dewey Councillor McDougall

Whereas approximately 1.8 million Ontarians (15.5%) are persons with disabilities, with this number increasing annually as the population ages; and, Whereas 2015 marked a significant milestone on the path to an accessible Ontario, with accessibility increasingly becoming a part of day-to-day life across the province; and, Whereas across the broader public sector, organizations that provide vital services to Ontarians — including hospitals, school boards, colleges, universities and municipalities — have been leading the way; and Whereas creating an inclusive Ontario — a place where everyone can participate, contribute and succeed — requires leadership from government, the broader public sector, business and not-for-profit organizations; Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaim the week of April 3 to April 9, 2016 as Accessibility Awareness week in the County of Frontenac to increase awareness of the importance of accessibility and of complying with the accessibility requirements of the Accessibility for Ontarians with Disabilities Act (AODA); Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

And Further That a copy of this proclamation be forwarded to the Accessibility Directorate of Ontario and the Association of Municipal Managers, Clerks and Treasurers of Ontario. CARRIED 7.

Move into Committee of the Whole

Motion #: 26-16

Moved By: Seconded By:

Councillor Doyle Councillor Nossal

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. CARRIED 8.

Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business [[[[[[[[[[[\\\\\\

Recommend Reports from the Chief Administrative Officer

Clauses k and l (motion 27-2016) were considered as the first two items under Recommend Reports from the Chief Administrative Officer. (Please refer to page 9) a) 2016-015 Corporate Services The Mississippi Rideau Tay Rural Health Hub Committee - Request for Representation Motion #: 28-16 Moved By: Councillor Dewey Seconded By: Councillor Nossal Resolved That Frances Smith be appointed to represent the County of Frontenac at the Mississippi Rideau Tay Rural Health Hub Organizing Committee for the period from April 1, 2016 to April 1, 2018 or until such time as the committee is replaced by a rural health hub management structure; And Further That By-law 2014-0051, being a by-law to appoint Members of Council and Members of the Community to External Boards and Committees for the Term of Council be amended accordingly to reflect this appointment. CARRIED

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

2016-016 Corporate Services Amendments to Section 239 of the Municipal Act - Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public Motion #: 29-16 Moved By: Warden Smith Seconded By: Councillor Doyle Resolved That the Council of the County of Frontenac receive the Corporate Services – Amendments to Section 239 of the Municipal Act - Amendments to Procedural By-law 2013-0020 regarding meetings closed to the public report; And Further That Procedural By-law 2013-0020 as amended be further amended as follows: That Section 6 – Meetings of Council, 6.6 be amended by deleting: A Meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. And replacing with: Other criteria A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a)

a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or

(b)

an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of the Municipal Act, or the investigator referred to in subsection 239.2 (1) of the Municipal Act. CARRIED c)

2016-017 Corporate Services Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act and the Ombudsman Act Motion #: 30-16 Moved By: Councillor Higgins Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive the Corporate Services – Designation of Head for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act report;

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

And Further That the Warden of the County of Frontenac be designated as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act; And Further That the Warden be authorized to delegate the power or duty granted or vested in the head to the County Clerk, pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act; And Further That the Clerk be authorized to bring forward a by-law later in the meeting designating the Warden as Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act. CARRIED d)

2016-018 Corporate Services - Finance 2015 Frontenac Howe Islander Petition for Subsidy Motion #: 31-16 Moved By: Councillor McDougall Seconded By: Councillor Dewey Resolved That the Council of the County of Frontenac receive the Corporate Services – Finance - 2015 Frontenac-Howe Islander Ferry Petition for Subsidy report; And Further Council authorize the Clerk to petition the Ministry of Transportation for $762,243. CARRIED e)

2016-019 Corporate Services 2015 Federal Gas Tax Allocation Motion #: 32-16 Moved By: Councillor Nossal Seconded By: Warden Smith Resolved That Council of the County of Frontenac accept the Corporate Services – 2015 Federal Gas Tax Distribution By-law report; And Further That Bylaw 2015-047 be rescinded; And Further That the Clerk be directed to bring forward a by-law to amend By-law 2015-0013 to authorize the additional distribution of Federal Gas Tax to the Townships in 2015. CARRIED

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

2016-031 Corporate Services Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium Motion #: 33-16 Moved By: Councillor Doyle Seconded By: Councillor Higgins Resolved That the Council of the County of Frontenac receive the Land Use Planning Delegated Authority for Final Approval of Plan of Subdivision and Plan of Condominium Applications report information; And Further That Council pass a by-law authorizing the delegation of authority for Final Approval of Plans of Subdivision and Plans of Condominium to the Director of Planning and Economic Development; CARRIED g)

2016-020 Corporate Services Policy on the Delegation of Authority of Certain Powers and Duties under the Municipal Act and Planning Act Motion #: 34-16 Moved By: Councillor Inglis Seconded By: Councillor McDougall Resolved That the Council of the County of Frontenac receive the Corporate Services – Delegation of Authority By-law report; And Further That the Clerk be authorized to bring forward a by-law later in the meeting to adopt a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts, attached to this report as Appendix A; And Further That By-law 2007-0039 being a by-law to adopt a delegation of authority policy be hereby repealed. CARRIED h)

2016-021 Corporate Services One Fund Authorization Motion #: 35-16 Moved By: Councillor Dewey Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Corporate Services – One Fund Authorization report; And Further That Council pass a By-law later in the meeting to authorize the Treasurer to enter into and execute the Agency Agreement, attached as Appendix A and any other necessary documents in connection with facilitating the Agency Agreement. CARRIED

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

2016-022 Fairmount Home 2016-2019 Long-Term Care Home Service Accountability Agreement (L-SAA) Motion #: 36-16 Moved By: Warden Smith Seconded By: Councillor Doyle Resolved That Council of the County of Frontenac receive the Fairmount Home – 2016-2019 Long-Term Care Home Service Accountability Agreement report for information; And Further That the Council of the County of Frontenac direct the Clerk to sign the 2016-2019 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act. CARRIED j)

2016-030 Corporate Services Administrative Office (Old House) – Space Review and Analysis Motion #: 37-16 Moved By: Councillor Higgins Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac accept the Administrative Office (Old House) – Space Review and Analysis Report; And Further that Council select Options 4, 5 and 6 and direct the Chief Administrative Officer to prepare a more detailed analysis including costs for future consideration by Council. CARRIED AS AMENDED (See motion to amend below which was CARRIED) Motion to Amend Motion #: 38-16

Moved By: Seconded By:

Warden Smith Councillor Doyle

That Report 2016-030 be amended to include options 4, 5, 6. CARRIED Item k was considered as the first item of business under the Recommend Reports from the Chief Administrative Officer. k)

Staff Briefing: Mr. Joe Gallivan, Director of Planning and Economic Development, provided Council with a briefing on the Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

Item l was considered as the second item of business under the Recommend Reports from the Chief Administrative Officer. l)

2016-032 Planning and Economic Development Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnston Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 Motion #: 27-16 Moved By: Councillor Nossal Seconded By: Councillor Dewey Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Frontenac County response to the Ontario Municipal Board (OMB) hearing regarding Johnson Point Draft Plan of Vacant Land Condominium – County File 10CD-2014-002 And Further That Council endorse the approval of the Johnston Point residential development, including Draft Conditions of Approval and Zoning By-law Amendment as attached to this report as Appendix B and Appendix C. CARRIED Council recessed at 11:25 a.m. Council reconvened at 11:40 a.m. m)

2016-034 Corporate Services Office of the CAO - Big Data for Small Places - Grant Application Motion #: 39-16 Moved By: Councillor McDougall Seconded By: Warden Smith That the County of Frontenac support the application for a grant for the “Big Data for Small Places” project; And Further that, if required act as the lead agency for the project, subject to adequate compensation being received for the staff time required to administer the grant. CARRIED n)

2016-035 Planning and Economic Development Willowbrook Estates Plan of Subdivision Final Approval– County File 10T-2013/001 Motion #: 40-16 Moved By: Councillor Higgins Seconded By: Councillor Doyle Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Willowbrook Estates Plan of Subdivision Final Approval – County File 10T-2013/001 report;

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

And Further That the Council of the County of Frontenac grant Final Approval to the Willowbrook Estates Plan of Subdivision – County File 10T-2013/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents. CARRIED o)

2016-036 Planning & Economic Development Hartington Plan of Subdivision – County File # 10T-2013/002 Motion #: 41-16 Moved By: Councillor Inglis Seconded By: Councillor McDougall Resolved That the Council of the County of Frontenac direct staff to prepare a planning report for the Hartington Plan of Subdivision, County File # 10T-2013/002; And Further That Council direct staff to deliver a report for the April 20, 2016 Council meeting in order for Council to provide the Ontario Municipal Board (OMB) with its position on the Hartington development prior to the Hearing And Further That staff be directed to retain legal counsel to prepare for and represent the County at the upcoming OMB hearing. CARRIED p)

2016-038 Planning and Economic Development Applewood Plan of Vacant Land Condominium Final Approval – County File 10T-2014/001 Motion #: 42-16 Moved By: Councillor Dewey Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Applewood Plan of Vacant Land Condominium Final Approval – County File 10T-2014/001 report; And Further That the Council of the County of Frontenac grant Final Approval to the Applewood Plan of Vacant Land Condominium – County File 10T-2014/001; And Finally That the Clerk be authorized to issue Final Approval and approve the plan for registration by executing the required documents. CARRIED

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

2016-039 Emergency Services Lennox and Addington County - Denbigh Ambulance Base Motion #: 43-16 Moved By: Warden Smith Seconded By: Councillor Doyle Whereas, the County of Lennox and Addington currently maintains a 12 hour Paramedic Station in Denbigh, Ontario that provides a valuable service to citizens and visitors to the region; And Whereas, Lennox and Addington Council is considering closing the station and move resources to higher demand locations unless the Counties of Hastings, Renfrew and Frontenac assume a larger share of the cost of operating the Denbigh station citing cross border call volume; And Whereas, the delivery of Paramedic Service in Ontario was established based upon a seamless network of service delivery to patients based upon the closest available resource; And Whereas, the request from Lennox and Addington would represent a fundamental shift in the funding model for Paramedic Services in Ontario and set a precedent for future requests; And Whereas the closure of the Denbigh station would put a strain on Paramedic resources in surrounding Counties; Now Therefore Frontenac County Council hereby respectfully declines to financially support the Denbigh Paramedic Station in the form currently contemplated by Lennox and Addington County Council; And Further that collectively the Counties of Hastings, Renfrew and Frontenac offer to work with Lennox and Addington Council and staff. CARRIED AS AMENDED (See motion to amend below which was CARRIED) Motion to Amend Motion #: 44-16

Moved By: Seconded By:

Councillor Vandewal Councillor Nossal

Be It Resolved That the final resolve clause be amended to remove: “to investigate alternative service delivery models that would meet their desire to contain costs and enhance service delivery, while maintaining services in the area currently serviced by the Denbigh Paramedic Station” CARRIED Deputy Warden Vandewal removed himself from the Chair to speak to the motion. Deputy Warden Vandewal returned to the Chair after speaking to the motion. Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

Information Reports from the Chief Administrative Officer a)

2016-023 Planning and Economic Development K&P Trail Update 2016-024 Planning and Economic Development Marysville Seniors Housing Project Update 2016-025 Emergency and Transportation Services Community Paramedicine - Queen’s University Research Project 2016-026 Fairmount Home Fairmount Home - Quarterly Update Activity Report 2016-027 Corporate Services Four Month Attendance Management Report Card 2016-033 Financial Services 2015 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees 2016-037 Planning and Economic Development Dog Lake Plan of Condominium – County File # 10CD-2016/001 Reports from Council Liaison Appointees

Emergency and Transportation Services - Councillor Nossal

Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting. b)

Long Term Care (Fairmount Home) - Councillor Inglis

Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) Department liaison activities since the last Council meeting. c)

Corporate Services - Councillor Dewey

Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting. d)

Planning and Economic Development - Councillor McDougall

Councillor McDougall provided an overview of the Planning and Economic Development Department liaison activities since the last Council meeting.

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AGENDA ITEM #a)

The ICSP breakfast will be held on April 7th, 7:30 a.m. at the Verona Lions Hall. Registration begins at 7 a.m. 13.

Reports from External Boards and Committees a)

Kingston Frontenac Library Board Update - Deputy Warden Vandewal

No Report b)

KFL&A Public Health Board Update - Councillor Doyle

Councillor Doyle discussed the Patient First Program which the Health Unit is working on getting funding for through the LHIN as well as the update of the Board of Health’s Strategic Plan. Councillor Doyle noted that he has been appointed to the Sub-Committee to carry out the Performance Appraisal for the Medical Officer of Health. c)

RULAC, LSR and Other Updates

No Report d)

Algonquin Land Claim Update - Councillor Inglis

Councillor Inglis noted that the ratification vote was taken on March 7th and has been made public. He also noted that with respect to the settlement, there has been a lot of public comment over the issue that Golden Lake will see a large loss in this process. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Nossal

No Report f)

Housing and Homelessness Committee Update - Councillor McDougall

Councillor McDougall noted the step down funding will end by 2037. The loss of this funding will see an increase of 7% to the City of Kingston’s budget. The City is looking at ways to mitigate this loss of funding as unlike the private sector, municipalities are unable to re-mortgage properties as a means of funding.

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

Rideau Corridor Landscape Steering Committee Update - Councillor McDougall

Councillor McDougall noted his report which was attached to the agenda and highlighted two items: one being the invitation to have the fall meeting in Frontenac County and the other being the request of the committee for a donation to the Rideau Contest, of which an official request will following to each jurisdiction by the secretary. h)

Eastern Ontario Warden’s Caucus Update - Warden & CAO

Information about this meeting was covered in the CAO’s Briefing: 9 a) Council recessed for lunch at 12:33 p.m. Council reconvened at 1:11 p.m. Motion to Extend the Meeting Motion #: 45-16

Moved By: Seconded By:

Councillor Doyle Councillor Higgins

That the meeting be extended past 1:00 p.m. to complete the agenda. CARRIED 14.

Reports from Advisory Committees of County Council [[[[[[[[[[[\\\\\\

Return to Council

Motion #: 46-16

Moved By: Seconded By:

Councillor Higgins Councillor Inglis

That Council revert from Committee of the Whole Council, to Council. CARRIED 16.

Adoption of the Report of the Committee of the Whole Council

Motion #: 47-16

Moved By: Seconded By:

Deputy Warden Vandewal Councillor McDougall

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. CARRIED

Regular Meeting of Council Minutes March 16, 2016

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AGENDA ITEM #a)

Motions, Notice of Which has Been Given a)

Resolution to support AMO/LAS Request for Broader Municipal Investment Powers [See Communications u)] Motion #: 48-16 Moved By: Councillor Doyle Seconded By: Councillor McDougall Whereas municipalities are required to invest their reserves in accordance with the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), which specifically outlines allowable investments; and, Whereas to ensure the sustainability and sound stewardship of the municipality’s investments, the municipality is of the opinion that changes should be made to the Municipal Act, 2001 and Ontario Regulation 438/97 (as amended), to allow for the prudent investment of reserves, if those investments are professionally managed and part of a broader investment strategy; and, Whereas the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments, and the Standard applies to investments, not in isolation, but in the context of the portfolio of investments and as part of an overall strategy, that should incorporate acceptable risk and return objectives suitable to the stakeholders; and, Whereas the Province is conferring “Prudent Investor” status on the City of Toronto to Whereas the Association of Municipalities of Ontario (AMO), Local Authority Services (LAS), and the Municipal Finance Officers Association of Ontario (MFOA), have long requested that the Prudent Investor Standard apply to all municipal investments that are invested with The One Investment Program; and, Whereas in 2005, municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only the One Investment Program, and the One Investment Program has demonstrated strong investment returns for municipalities within these ‘new’ investment sectors; and, Whereas the institutional portfolio managers utilized by the One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing; and, Whereas operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act, Eligible Investments, in its current form; Therefore Be It Resolved That Council of the County of Frontenac support the request of AMO, LAS, and MFOA to amend Ontario Regulation 438/97 (as amended) of the Municipal Act, 2001, to allow municipalities to invest consistent with the Prudent Investor Standard, if such investments are through the One Investment Program. CARRIED

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AGENDA ITEM #a)

Giving Notice of Motion a)

Councillor Doyle advised that he will be bringing a motion forward to the next meeting regarding the potential of Local Improvement Charges which are permitted under the municipal taxation system.

Deputy Warden Vandewal advised that he will be bringing a motion forward to the next meeting regarding Green Energy.

Communications

That Council consent to the following communications of interest to Council listed below be received and filed: a) b)

c) d) e) f)

g) h)

k) l)

From KFL&A regarding the Food Security White Paper [Distributed to Members of County Council on January 22, 2016] From the Town of Goderich, an Invitation to the 63rd Annual Ontario Small Urban Municipal Conference [Distributed to Members of County Council on January 22, 2016] From the Rural Ontario Institute seeking municipal sponsorship [Distributed to Members of County Council on January 22, 2016] From Community Information Centre of Ottawa [Distributed to Members of County Council on January 22, 2016] From the EOWC advising of its 2016 Chair and Priorities [Distributed to Members of County Council on January 22, 2016] From Kelly Pender announcing the appointment of Dr Katherine Kilpatrick as the new Medical Director at Fairmount Home [Distributed to Members of County Council on January 29, 2016] KFL&A Public Health Board Minutes of Meeting held November 25, 2016 [Distributed to Members of County Council on January 29, 2016] Kingston Frontenac Public Library Board Minutes of Meeting held December 16 2015 [Distributed to Members of County Council on January 29, 2016] From Allan & Partners Regarding The Audit Planning Report for the Year Ending December 31st 2015 [Distributed to Members of County Council on February 5, 2016] From AMCTO Announcing The Recipient of Certified Municipal Officer CMO Accreditation [Distributed to Members of County Council on February 5, 2016] From EOWC Welcoming Warden Smith [Distributed to Members of County Council on February 5, 2016] From Limestone District School Board Inviting a Councillor to be on the Board [Distributed to Members of County Council on February 5, 2016] From Northern Frontenac Community Services advising of Rural Summit Request for Proposal [Distributed to Members of County Council on February 5, 2016]

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AGENDA ITEM #a)

o) p) q)

s) t)

y) z)

aa)

ab)

ac)

ad)

ae)

From the Township of Wainfleet to the Honourable Kathleen Wynne regarding Resolution to Cancel RFP for Added Wind Power Generation [Distributed to Members of County Council on February 5, 2016] Unconfirmed Regular Council Minutes of Meeting held January 20, 2016 [Distributed to Members of County Council on February 5, 2016] Unconfirmed Closed Council Minutes of Meeting held January 20, 2016 [Distributed to Members of County Council on February 5, 2016] Memorandum from Marian VanBruinessen regarding 2016 Proposed Budget Timetable [Distributed to Members of County Council on February 5, 2016] From the Ministry of Agriculture Food and Rural Affairs regarding the 2016 Premiers Award for Agri-Food Innovation Excellence Program [Distributed to Members of County Council on February 12, 2016] Letter from Mark Gerretsen Thanking Council for congratulating him [Distributed to Members of County Council on February 12, 2016] Letter from the County of Lennox & Addington Regarding the Ambulance Service Review [Distributed to Members of County Council on February 12, 2016] From the Association of Municipalities of Ontario (AMO) requesting support for its request from the Province for broader municipal investment powers. [Distributed to Members of County Council February 12, 2016] From the Township of South Frontenac regarding resolution to County response for Closed meeting information. [Distributed to Members of County Council February 12, 2016] From Municipal Property Assessment Corporation (MPAC) regarding the 2016 Assessment Update [Distributed to Members of County Council on February 19, 2016] From the United Way requesting that May 1 to May 8 be Proclaimed United Way Success By 6 Week [Distributed to Members of County Council on February 19, 2016] RMFEO Introduction Presentation to ROMA Conference [Distributed to Members of County Council on February 19, 2016] RMFEO OPP Billing-small Rural Municipalities Presentation to the ROMA Conference [Distributed to Members of County Council on February 19, 2016] From Chris Holmes of Concerned Citizens of Eastern Ontario requesting Council sign a petition regarding the Algonquin Land Claim [Distributed to Members of County Council on February 26, 2016] From the Township of South Frontenac looking to acquire a portion of the K&P Trail, Harrowsmith [Distributed to Members of County Council on February 26, 2016] From Tom Campbell, Royal Canadian Legion, Ontario Command requesting advertisement support for the Military Service Recognition Book [Distributed to Members of County Council on February 26, 2016] Unconfirmed Minutes of the Community Development Advisory Committee meeting held January 6, 2016 [Distributed to Members of County Council on February 26, 2016] 2016-01 January 20 2016 KFLA Library Board Minutes [Distributed to Members of County Council on March 4, 2016]

Regular Meeting of Council Minutes March 16, 2016

Minutes of the Regular County Council Meeting Held on March …

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AGENDA ITEM #a)

af)

ag)

ah)

ai)

aj)

From Helen Bartsch, on behalf of concerned citizen group to SF Township and County Council opposing the Applewood Condominium Agreement [Distributed to Members of County Council on March 4, 2016] From the Ministry of Municipal Affairs and Housing regarding Invitation to Regional Consultation Sessions [Distributed to Members of County Council on March 4, 2016] From the Town of Amherstburg to Premier Wynne in Support of the Township of Wainfleet resolution the Request to cancel RFP on Wind Power [Distributed to Members of County Council on March 4, 2016] From the Town of Minden Hills requesting MCSCC for review of OPP Billing Model [Distributed to Members of County Council on March 4, 2016] From United Way Requesting Proclamation of National Volunteer Week [Distributed to Members of County Council on March 11, 2016]

Other Business a)

Appointment to the Seniors Housing Task Force

Motion #: 49-16

Moved By: Councillor Doyle Seconded By: Councillor Inglis That Councillor Dewey be appointed as the One (1) additional member of County Council. CARRIED b)

Rural Mayors Forum Update

Councillor Higgins reported that the Rural Mayors Forum had a meeting during the ROMA conference to discuss the OPP issue. A full copy of his report is attached to the record in the Clerk’s Office. 21.

Public Question Period [[[[[[[[[[[\\\\\\

By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 50-16

Moved By: Councillor Doyle Seconded By: Councillor Nossal Resolved That leave be given the mover to introduce by-laws a) through i) that have been circulated to all Members of County Council and that by-laws a) through i) be read a first and second time. CARRIED

Regular Meeting of Council Minutes March 16, 2016

Minutes of the Regular County Council Meeting Held on March …

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Third Reading

Motion #: 51-16

Moved By: Councillor Dewey Seconded By: Councillor McDougall Resolved That by-laws a) through i) be read a third time, signed, sealed and finally passed. CARRIED By-Laws a)

b) c)

e) f) g)

h) i) 23.

To amend By-Law 2014-0051 Appointments to External Boards and Committees (Proposed By-Law No. 2016-0005) To Establish a Delegation of Authority Policy and By-Law (Proposed By-Law No. 2016-0006) To Amend By-Law 2015-0013 - To Distribute Federal Gas Tax to the Township (Proposed By-Law No. 2016-0007) To Delegate the Warden as Head Pursuant to MFIPPA and Ombudsman Act (Proposed By-Law No. 2016-0008) To Authorize One Fund Agreement (Proposed By-Law No. 2016-0009) To Amend By-Law 2013-0020 (Closed Meeting Requirements) (Proposed By-Law No. 2016-0010) To amend By-Law 2013-0020 (Appointment to Seniors Housing Task Force) (Proposed By-Law No. 2016-0011) Delegation of Final Approval of Plans of Subdivision-Condominium (Proposed By-Law No. 2016-0012) To Confirm all Actions and Proceedings of Council (Proposed By-Law No. 2016-0013) Adjournment

Motion #: 52-16

Moved By: Seconded By:

Councillor Inglis Deputy Warden Vandewal

That the meeting hereby adjourn at 1:34 p.m. CARRIED

Frances Smith, Warden

Regular Meeting of Council Minutes March 16, 2016

Minutes of the Regular County Council Meeting Held on March …

Jannette Amini, Clerk

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Mr. Kelly Pender , Chief Administrative Officer, will provid…

Administrative Report

Report 2016-04

AGENDA ITEM #a)

Subject to Change Page 44 of 176

April 20, 2016

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meeting Schedule • • • • • • • •

March 18 - EOWC CAO’s Planning Meeting March 22 - Leadership Council Meeting, Kingston March 22 - South Frontenac Council Meeting April 6 - Council Liaison Meetings April 8 - North Frontenac Council Meeting April 11 - Central Frontenac Council Meeting April 14 - Frontenac CAO Meeting, North Frontenac April 19 - Seniors Housing Task Force

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Meeting Schedule • April 21 – AMCTO Zone 6 Meeting, Casselman • April 22 – EOWC Meeting, Morrisburg

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Activity • ICSP Breakfast – April 7, Verona • OPSEU Negotiations – April 11 • Harrowsmith Community Improvement Plan Public Meeting – April 13, Golden Links Hall • Just Culture Training – April 28, Kingston

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

EOWC Update • • • • • • •

Provincial Infrastructure Funding Update Eastern Ontario Growth Plan EOWC Energy Priority Update Review of Multi-Ministerial Delegation Topics Ambulance Service Agreements with Ottawa Ontario Energy Board Hearings on Natural Gas Eastern Ontario Regional Network (EORN) Update

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Federal Budget The federal Liberal government brought down its first budget on March 22, 2016 since it won a majority in the House of Commons in October. The government campaigned on making significant new investments in public services to support economic growth. Finance Minister Morneau’s budget included these commitments:

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Federal Budget Public Infrastructure Investment • The government committed during the campaign to an additional $20 billion of funding each in the areas of public transit, green infrastructure, and social infrastructure over ten years. This Budget commits to providing investing over $120 billion over ten years in infrastructure. The infrastructure plan will be in two phases. Phase 1 will provide $11.9 billion in immediate investments in the next five years to modernize and rehabilitate public transit, water and wastewater systems, affordable housing, and infrastructure climate resilience. Projects will balance local and regional scope with national, economically strategic projects.

Advise Do Report

AGENDA ITEM #a)

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Federal Gas Tax Fund • The commitment to federal Gas Tax Fund remains. The indexation of the Fund scheduled to start in 2016 needs to be clarified. However, the Budget will provide uncommitted funding from older infrastructure programs for distribution to municipalities through the Gas Tax formula.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Federal Budget Public Transit Fund • The federal government will provide $3.4 billion over the next three years to upgrade public transit systems across Canada. Eligible projects include fleet replacement and large project design and construction. The federal government will fund up to 50 per cent of eligible costs. Funding is distributed to provinces and territories based on ridership, with Ontario eligible for up to $1.4 billion. Green Infrastructure Fund •

Advise Do Report

AGENDA ITEM #a)

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The government committed to invest $5 billion over the next five years to help communities adapt to climate change and reduce greenhouse gases as well as to modernize water and wastewater infrastructure. This will fund projects such as alternative transportation and electric vehicles and updated building codes. The funding includes for municipal capacity building to address climate change and infrastructure asset management. The federal government will fund up to 50 per cent of eligible water and wastewater project costs.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Federal Budget Building Canada Fund • The government committed to working with provinces and territories to accelerate funding under the BCF Provincial-Territorial Infrastructure Component and other existing programs. Social Infrastructure Fund • The government committed $3.4 billion over five years for Phase One for social infrastructure, including affordable housing, early learning and child care, cultural and recreational infrastructure, and community health centers on reserve. The government has indicated that it will be consulting stakeholders on where the investments should be made.

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

2016 Federal Budget About $1.5 billion over the next two years will be targeted to affordable housing starting in the current fiscal year. The funds will primarily flow through the Investment in Affordable Housing program, with a specific amount of $200.7 million over two years starting this year allocated for seniors’ affordable housing. The funds for seniors’ housing will not be required to be cost-matched by the provincial government. In addition, the government will be consulting over the next year to develop a much anticipated National Housing Strategy. The government dedicated $500 million in 2017-18 to support a new National Framework on Early Learning and Child Care. $168.2 million over two years is also proposed for investments in cultural and recreational infrastructure starting this year.

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMCTO Policy Updates New Developments for the Sharing Economy: A number of new developments last week changed the landscape for Uber, and other companies that make up the “sharing economy.” e.g., Recent City of Ottawa decision Government Considering an Increase to OMB Fees: The Ministry of the Attorney General is seeking feedback on a new proposal to increase the fees and set a flat fee structure for the Ontario Municipal Board (OMB). Ontario Releases Updated Housing Strategy: The province has released an updated Long-Term Affordable Housing Strategy. Province to Ban Corporate and Union Donations for Provincial Elections: Premier Kathleen Wynne has indicated that the government is going to introduce reforms in the fall that will gradually phase-out corporate and union donations in provincial politics.

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMCTO Policy Updates Government Releases PLT Consultation Summary: The government has released an overview of the ‘Open Houses’ it conducted in the late summer and fall of 2015 across northern Ontario to discuss the Provincial Land Tax (PLT). Globe Editorial Calls for More Toll Roads: The Globe and Mail editorial board released a new editorial last week calling for Canadian jurisdictions at the provincial and municipal level to make better use of road tolls. 2014 Air Quality Report Released: Last week the government of Ontario released the 2014 Air Quality Report, which reported significant decreases in smog-causing pollutants.

Do Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMO Policy Update

Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

AMO Policy Update

Report

AGENDA ITEM #a)

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Advise

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Bill 181 - Government Introduces MEA Modernization Act The government introduced Bill 181, the Municipal Elections Act Modernization Act. The legislation appears to be a positive step forward for election administrators and AMCTO is pleased to see that the government has adopted a number of its recommendations, including: • • • • • • • • • • •

Advise Do Report

AGENDA ITEM #a)

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•

Allowing candidates to file forms electronically Removing the requirements for original signatures for everything but third-party registration, nomination forms, and proxies Removing the requirements for using registered mail Making accessibility reporting more effective Shortening the campaign period Creating a framework for third party advertising Giving municipalities the option to limit or prohibit corporate and union donations Providing candidates greater flexibility to accept contributions from more modern payment methods Considering a nominal increase to the candidate nomination fee Allowing candidates to correct errors in their financial statement up until the deadline • Extending the clerk’s authority for removing names from the voters’ list Clarifying the rules for finalizing financial statements • Giving clerks, rather than councils, the authority to determine the dates and times for advance voting, extended and reduced voting hours, and early opening on voting day Creating a voters’ list working group to identify long-term solutions for an improved voters’ list

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Ontario Passes Legislation to Support First Responders with PTSD New Law will Allow Faster Access to Benefits and Timely Treatment

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AGENDA ITEM #a)

Page 59 of 176

On April 5, 2016 Ontario passed legislation that will create a presumption that post-traumatic stress disorder (PTSD) diagnosed in first responders is workrelated. Under the Supporting Ontario’s First Responders Act, the presumption allows for faster access to WSIB benefits, resources and timely treatment. Once a first responder is diagnosed with PTSD by either a psychiatrist or a psychologist, the claims process to be eligible for WSIB benefits will be expedited, without the need to prove a causal link between PTSD and a workplace event. The presumption applies to police officers, firefighters, paramedics, certain workers in correctional institutions and secure youth justice facilities, dispatchers of police, firefighter and ambulance services, and emergency response teams.

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Ontario Passes Legislation to Support First Responders with PTSD Quick Facts • Evidence shows that first responders are at least twice as likely compared to the general population to suffer from PTSD, due to the risk of frequent exposure to traumatic stressors. •

The legislation applies to more than 73,000 first responders in Ontario.

• On March 5, 2015, Ontario hosted the Summit on Work Related Traumatic Mental Stress. The province’s strategy builds on the dialogue and feedback from the Summit.

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AGENDA ITEM #a)

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https://news.ontario.ca/mol/en/2016/04/supporting-ontarios-firstresponders-act-posttraumatic-stress-disorder-2016-1.html

Mr. Kelly Pender , Chief Administrative Officer, will provid…

Twitter Stats- March

AGENDA ITEM #a)

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AGENDA ITEM #a)

Report 2016-043 Recommend Report to Council To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

April 20, 2016

Re:

Corporate Services – 2015 County of Frontenac Audited Financial Statements

Recommendation Resolved That the Council of the County of Frontenac receive this Corporate Services 2015 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2015 Audited Financial Statements of the Corporation of the County of Frontenac. Background The County is required to prepare financial statements, comprising of a Financial Report and a Financial Information Return, on an annual basis. The financial statements are to be audited. Allan Chartered Accountant Professional Corporation was appointed as the County auditors for 2015. For 2015, municipalities are required to present financial statements which comply with the requirements of the Public Sector Accounting Board Standards (PSAB). These standards require a presentation that reflects full accrual accounting. Comment PSAB reporting introduced a couple of key changes in the presentation of the municipality’s financial statements. The first is the ongoing valuation of depreciation. This expense reflects the use of the County’s assets during the year but is not an expense that is funded through the tax levy. Municipalities levy reserve allocations to provide for the future cost of asset replacement.

2016-043 Financial Services 2015 County of Frontenac Audited…

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Ontario municipal financial statements no longer provide for reserves and reserve funds to be shown on the balance sheet. Instead, the statements show accumulated surplus which includes reserve and reserve fund balances plus the net book value of County assets, less the amount of debt outstanding and any unfunded employee benefit obligation. The following table reports the composition of the 2015 consolidated accumulated surplus showing it to be representative of a combination of assets offset by the debenture and the unfunded employee obligation. 2015 Consolidated Schedule of Accumulated Surplus Total reserves and reserve funds

$13,618,444

Surpluses Invested in tangible capital assets

assets

22,453,621

debenture

-8,405,671

net

14,047,950

Unfunded employee benefit obligation

-56,562

Accumulated surplus

$27,609,832

Consolidated Statement of Financial Position: Cash and Short Term Investments: The County will be embarking on a long range investment plan in line with the strategic plan in 2016. Accounts Receivable: There was a substantial increase in the amounts receivable from the Townships, offset by a decrease in the amounts coming from the City and HST at year end vis a vis 2014. Accounts Payable: In 2015, the timing of payments resulted in a reduction of outstanding payables at the end of the year. Deferred Revenue: In 2015, deferred revenue includes prepaid ferry passes, source water funding, funding for the Queen’s Special research project and funding for the purchase of land ambulance stretchers, postponed until 2016. Tangible Capital assets: The change in the net book value of tangible assets includes the following. Recommend Report Corporate Services – 2015 Audited Financial Statements April 20, 2016

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• • •

• •

Land Improvements related to the K&P Trail The Sydenham Library was transferred to the Township of South Frontenac Equipment purchases and upgrades, including new paramedic helmets, toughbooks, the auditorium audio visual system and air conditioning upgrades were offset by the transfer of the library equipment to the Township of South Frontenac K&P Trail Bridges at Elbow Creek and Fish Creek were completed One new ambulance and the planning vehicle were purchased in 2015.

Capital projects budgeted in 2015 to be completed in 2016. •

Fairmount Resident internet system

Consolidated Statement of Operations Revenue Taxation from other governments (-$24,565): Township year end reconciliations included greater write offs and lower supplementary taxes than budgeted. User Charges (-$8,733): This shortfall is comprised of a shortfall in budgeted Planning fees and resident revenue for Fairmount Home which is offset by additional revenue for events and Ferry ticket revenue. Province of Ontario (+$127,280): The Province provided funding for EBOLA expenses incurred in 2014 and 2015 that had not been anticipated. Federal (+$500,365): K&P Trail construction budgeted in 2014 was completed in 2015. Other municipalities (-$599,719): The City’s contribution less than budget as anticipated capital was not purchased in 2015 and an adjustment was made to prior year accruals. Provincial Offences Fines (+$42,359): The net revenue was over budget in 2015, based on the City of Kingston’s reconciliation. Investment Income (+$4,351): Slightly over budget. Other (+$163,190): This includes unbudgeted revenue for trails of $53,000, a grant of $18k for the 150th Anniversary, donations of $30,000, an adjustment to accounts payable to recognize Ministry severance contributions which is transferred to reserve.

Recommend Report Corporate Services – 2015 Audited Financial Statements April 20, 2016

2016-043 Financial Services 2015 County of Frontenac Audited…

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Expense General Government (-$36,669): Under budget primarily due to periodic staff vacancies. Protection to Persons and Property - Emergency Management (-$2,592): Maintenance contracts and public relations initiatives were less than budgeted in 2015. Transportation Services - ($47,667): Contingency requirements were less than budgeted. Ambulance Services (+$587,870): The over budget variance includes the change in the volunteer wages ( offset by a transfer from reserve), higher than budgeted sick time and accommodated work costs, accruals for anticipated labour settlements and unanticipated security costs. Health Services: This amount is invoiced by the Kingston Frontenac Lennox and Addington Health Unit. Social and Family Services (-$214,014): The social service reconciliation from the City provided a surplus. Fairmount Home is under budget as equipment purchases, contingency requirements and some contract fees were less than budgeted. Libraries (-$13,505): The under expenditure relates to capital requirements of the library which were less than budgeted in 2015. Social Housing (-$140,859): The social housing budget is reconciled by the City. 2015 saw an under expenditure. Planning and Economic Development (-$264,759): Some Federal Gas Tax funded projects anticipated for 2015 were not completed. Also the Source Water Protection project was not done in 2015 ($61,400). These expenses were fully funded so have no impact on the net expense for the County in 2015. Other (+$5,000): This includes the Federal Gas Tax Transfer to the Townships and the grants provided to the University Hospital Foundation and Rural Routes Transportation. The grant to South Frontenac for the museum project, approved in 2014 was expensed in 2015, but fully covered by a transfer from the Accessibility reserve.

Working fund reserve ($1,572,346): The 2015 Budget and Reserve discussions anticipated a net balance of the Working fund of $1.2 million. The amount identified by the City of Kingston for the POA building in 2015 was not invoiced $340,000. This amount was redistributed during the 2016 budget discussions. $164,330 went to the Sustainability Reserve (formerly the Land Use Planning Reserve), $156,140 to the Stabilization Reserve and $19,530 was Recommend Report Corporate Services – 2015 Audited Financial Statements April 20, 2016

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provided to mitigate the increased cost of the POA budget as a result of the inclusion of an annual recovery related to the POA building. Yearend surplus ($84,927): The yearend surplus is .22% of the total budget. Sustainability Implications Audited financial reporting confirms for the residents, businesses and visitors of the County that the financial resources are being utilized appropriately. It also offers the necessary transparency and assurances to our community of the high level of stewardship being achieved. Organizations, Departments and Individuals Consulted and/or Affected Allan Chartered Accountant Professional Corporation

Recommend Report Corporate Services – 2015 Audited Financial Statements April 20, 2016

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Draft

CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2015

CONTENTS Five Year Financial Review.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2 Management’s Responsibility for the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . 3 Independent Auditor’s Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 5 Consolidated Statement of Financial Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Consolidated Statement of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Consolidated Statement of Changes in Net Financial Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Consolidated Statement of Cash Flows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Notes to the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 - 21 Schedule 1 < Continuity of Reserves and Reserve Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 - 23 Schedule 2 < Tangible Capital Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 - 25 Independent Auditor’s Report < Trust Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 - 27 Trust Fund < Statement of Financial Position and Statement of Financial Activities.. . . . . . . . . . . . . . . 28 Trust Fund < Notes to the Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

County of Frontenac Consolidated Financial Statements December 31, 2015

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Draft

County of Frontenac Five Year Financial Review (not subject to audit) December 31

2015

2014

2013

2012

2011

Population (Statistics Canada)

26,375

26,375
26,375
26,375

19,296

19,183

18,433

18,417

18,797

Residential Multi-residential Commercial Industrial Farmland

$ 4,994,041 5,093 47,928 12,249 125,041

$ 4,717,670 4,769 47,059 12,137 118,822

$ 4,435,145 4,446 45,056 12,826 112,955

$ 4,174,195 4,123 43,891 12,074 108,058

$ 3,843,912 4,014 41,399 11,586 101,854

Total

5,184,352

4,900,457

4,610,428

4,342,341

4,002,765

0.170059 0.170059 0.170059 0.170059

0.171918 0.171918 0.171918 0.171918

0.178401 0.178401 0.178401 0.178401

0.193135 0.193135 0.193135 0.193135

0.212540 0.212540 0.212540 0.212540

$ 8,745 23,536 4,907 (1,370)

$ 8,356 23,312 5,124 1,996

$ 8,242 22,756 4,641

$ 8,450 23,616 4,495

$ 8,496 21,916 4,260 948

35,818

38,788

35,639

36,561

35,620

37,147 1,508

36,128 1,417

35,867 1,606

35,873 1,367

33,472 1,251

13.15% 56.10%

9.81% 45.54%

9.23% 40.97%

7.63% 32.99%

4.02% 16.38%

2011 population from the 2011 Census

Number of Households (MPAC)

Taxable Assessment (000’s)

Rates of Taxation < residential (municipal) < multi-residential (municipal) < commercial (municipal) < industrial (municipal)

Revenues for County Purposes (000’s) < Taxation < Government transfers < Other < Revenues related to capital assets

Total

Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%))** < % of Taxation (>(50%))**

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

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Draft

County of Frontenac Five Year Financial Review (not subject to audit) 2015

2014

2013

2012

2011

< Net long term debt (000’s)

8,406

9,381

10,300

11,163

11,976

< Long term debt charges (000’s)

1,528

< Total annual repayment limit (000’s)

2,092

2,971

2,960

3,118

2,999

< Long term debt per household (Frontenac portion)

107

122

132

139

< Debt charges (000’s) < tax supported < City of Kingston < Government of Ontario

334 711 483

< Surplus and Reserves

13,619

13,468

13,871

14,118

13,557

< Invested in capital assets

14,048

15,520

12,407

11,451

11,323

< Asset consumption ratio

34.81%

30.38%

30.64%

27.85%

25.20%

< Reserves as % of operating expenses (>20%)**

36.66%

37.28%

38.79%

39.45%

40.50%

< Sustainability < financial assets to liabilities

1.3753

1.2443

1.1989

1.1562

1.0705

< financial assets to liabilities excluding long term debt

3.8531

3.1281

3.0479

3.0899

2.7254

< long term debt to tangible capital assets

37.44%

37.67%

45.36%

49.36%

51.40%

< capital reserves to accumulated amortization

53.71%

53.57%

62.20%

65.51%

69.24%

< Flexibility < Debt charges to total operating revenue (<5%)**

4.12%

3.94%

4.15%

4.18%

4.44%

< Total operating revenue to taxable assessment

0.72%

0.79%

0.84%

0.86%

< Working capital to operating expenses (>10%)**

35.83%

36.50%

38.13%

38.89%

39.93%

< Vulnerability < Operating government transfers < to operating revenue

63.36%

63.85%

64.59%

64.43%

< Total government transfers < to total revenues

63.70%

63.92%

62.88%

64.59%

65.38%

December 31

Long Term Debt

Municipal Equity (000’s)

Financial Indicators

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Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Corporation of the County of Frontenac are the responsibility of the County’s management and have been prepared in compliance with legislation, and in accordance with Canadian Public Sector Accounting Standards. A summary of significant accounting policies are described in note 2 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. The County’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of consolidated financial statements. These systems are monitored and evaluated by management. The consolidated financial statements have been audited by Allan and Partners LLP, independent external auditors appointed by the County. The accompanying Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the County’s consolidated financial statements.

Chief Administrative Officer

Treasurer

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INDEPENDENT AUDITOR’S REPORT

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Frontenac:

We have audited the accompanying financial statements of the Corporation of the County of Frontenac which comprise the consolidated statement of financial position as at December 31, 2015 and the consolidated statement of operations, changes in net financial assets and cash flows for the year then ended and a summary of significant accounting policies and other explanatory information. Management’s Responsibility for the Consolidated Financial Statements The Corporation of the County of Frontenac’s management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the consolidated financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.

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We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, these consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Corporation of the County of Frontenac as at December 31, 2015 and its consolidated results of operations, consolidated changes in net financial assets and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants Perth, Ontario, April 20, 2016.

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County of Frontenac Consolidated Statement of Financial Position December 31

2015

2014

13,952,271 –4,024,390

7,355,051 8,500,000 3,529,020

17,976,661

19,384,071

3,691,223 286,397 130,141 557,719 8,405,671

4,481,449 265,198 164,237 1,285,891 9,381,641

13,071,151

15,578,416

4,905,510

3,805,655

22,453,621 220,314 30,387

24,901,532 198,994 33,270

22,704,322

25,133,796

27,609,832

28,939,451

ASSETS Financial Assets Cash Short term investment Accounts receivable

LIABILITIES Financial Liabilities Accounts payable and accrued liabilities Employee future benefit obligations (note 3) Deferred revenues Deferred revenues < obligatory reserve fund (note 4) Long term liabilities (note 5)

NET FINANCIAL ASSETS

NON-FINANCIAL ASSETS Tangible capital assets (note 14) Inventories Prepaid expenses

Commitments (note 11) Contingent Liabilities (note 9)

MUNICIPAL EQUITY (note 6)

The accompanying notes are an integral part of these consolidated financial statements.

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County of Frontenac Consolidated Statement of Operations (Note 16) Budget

2015

(Note 17) 2014

8,769,094 3,205,297 14,870,591 8,638,741 –1,095,185 198,623 140,000 190,289

8,744,529 3,196,584 14,997,871 8,455,803 82,764 971,785 240,982 144,351 353,479

8,356,326 3,110,128 14,643,447 8,668,679 –1,025,447 171,657 173,718 643,244

37,107,820

37,188,148

36,792,646

2,504,414 9,900 1,004,193 16,034,866 717,838 13,257,088 830,773 827,025 1,174,355 913,999

2,467,745 7,308 956,526 16,622,736 717,838 13,043,074 817,268 686,166 909,596 918,999

2,363,342 31,377 943,644 15,547,044 703,517 13,329,519 824,587 752,893 717,660 914,099

37,274,451

37,147,256

36,127,682

(166,631)

40,892

664,964

526,655

109,874 541,001 –(2,021,386)

1,483,165 420,716 92,200

526,655

(1,370,511)

1,996,081

360,024

(1,329,619)

2,661,045

MUNICIPAL EQUITY, BEGINNING OF YEAR

28,939,451

26,278,406

MUNICIPAL EQUITY, END OF YEAR

29,299,475

27,609,832

28,939,451

For the year ended December 31

REVENUES Taxation < from other governments User charges Government grants < provincial < other municipalities < Federal Deferred revenues earned (note 4) Provincial offences fines penalties Investment income Other income

TOTAL REVENUES EXPENDITURES General government Protection to persons and property Transportation services Ambulance services Health services Social and family services Libraries Social housing Planning and development Other

TOTAL EXPENDITURES NET REVENUES (EXPENDITURES) FROM OPERATIONS

OTHER Grants and transfers related to capital Government grants Deferred revenues earned (note 4) Other Transfer of building to South Frontenac

ANNUAL (DEFICIT) SURPLUS

The accompanying notes are an integral part of these consolidated financial statements.

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County of Frontenac Consolidated Statement of Changes in Net Financial Assets (Note 16) Budget

2015

2014

360,024

(1,329,619)

2,661,045

1,538,526 (586,156)

1,507,654 (1,100,612) (111,759) 131,342 (220,314) (30,387) 198,994 33,270 2,021,286

1,416,536 (3,647,571) (10,344) 46,625 (198,994) (33,270) 148,631 45,991

952,370

2,429,474

(2,232,396)

INCREASE IN NET FINANCIAL ASSETS

1,312,394

1,099,855

428,649

NET FINANCIAL ASSETS, BEGINNING OF YEAR

3,805,655

3,377,006

NET FINANCIAL ASSETS, END OF YEAR

5,118,049

4,905,510

3,805,655

For the year ended December 31

ANNUAL (DEFICIT) SURPLUS Amortization of tangible capital assets Acquisition of tangible capital assets Loss on sale of tangible capital assets Proceeds on sale of tangible capital assets Acquisition of inventories of supplies Acquisition of prepaid expenses Consumption of inventories Use of prepaid expenses Transfer of building to South Frontenac

The accompanying notes are an integral part of these consolidated financial statements.

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County of Frontenac Consolidated Statement of Cash Flows 2015

(Note 17) 2014

(1,329,619) 1,507,654 (111,759) 2,021,286

2,661,045 1,416,536 (10,344)

2,087,562

4,067,237

(495,370) (790,226) 21,199 (34,096) (728,172) (21,320) 2,883

(1,378,568) 62,229 21,017 60,058 (625,008) (50,363) 12,721

(2,045,102)

(1,897,914)

42,460

2,169,323

Decrease (increase) in short term investments

8,500,000

(8,500,000)

Net decrease (increase) in investments

8,500,000

(8,500,000)

(1,100,612) 131,342

(3,647,571) 46,626

(969,270)

(3,600,945)

Debt principal repayments

(975,970)

(918,122)

Net decrease in cash from financing activities

(975,970)

(918,122)

NET INCREASE (DECREASE) IN CASH

6,597,220

(10,849,744)

CASH, BEGINNING OF YEAR

7,355,051

18,204,795

CASH, END OF YEAR

13,952,271

7,355,051

For the year ended December 31

OPERATING ACTIVITIES Annual (deficit) surplus for the year Amortization Loss on disposal of capital assets Transfer of building to South Frontenac

Net Change in Non-Cash Working Capital Balances Accounts receivable Accounts payable and accrued liabilities Employee future benefit obligations Deferred revenues Deferred revenues < obligatory reserve funds Inventories Prepaid expenses

Working Capital from Operations INVESTING ACTIVITIES

CAPITAL ACTIVITIES Acquisition of tangible capital assets Proceeds on sale of tangible capital assets

Net investment in tangible capital assets FINANCING ACTIVITIES

The accompanying notes are an integral part of these consolidated financial statements.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Status of the County of Frontenac The County of Frontenac (the ‘County’) was incorporated in 1865 and assumed its responsibilities under the authority of the Provincial Secretary. The County operates as an upper tier government in the County of Frontenac, in the Province of Ontario, Canada and provides municipal services such as emergency measures, public health services, ambulance services, social and family assistance, planning and development and other general government operations.

Significant Accounting Policies The consolidated financial statements of the Corporation of the County of Frontenac are the representations of management and have been prepared in all material respects in accordance with Canadian Public Sector Accounting Standards. Significant aspects of the accounting policies by the County are as follows: Basis of Consolidation (i)

The consolidated financial statements reflect financial assets, liabilities, operating revenues and expenditures, reserves, reserve funds and changes in investment in tangible capital assets of the County. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the County and which are owned or controlled by the County. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated. These consolidated financial statements include: < Fairmount Home for the Aged

(ii)

Non-consolidated entities: Kingston, Frontenac and Lennox and Addington Public Health is not consolidated and only the contributions by the County are reported on the Consolidated Statement of Operations The Kingston-Frontenac Public Library Board is not consolidated and only the contributions by the County are reported on the Consolidated Statement of Operations.

Basis of Accounting (i)

The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenditures are recognized as they are incurred and measurable based on receipt of goods and services and/or the creation of a legal obligation to pay.

(ii)

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year, and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the change in net financial assets for the year.

(iii) Trust funds and their related operations administered by the County are not included in these financial statements but are reported separately on the Trust Funds Statement of Financial Activities and Financial Position.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Significant Accounting Policies / continued Basis of Accounting / continued Tangible Capital Assets Tangible capital assets are recorded at historical cost or where historical cost records were not available, other methods determined to provide a best estimate of historical cost and accumulated amortization of the assets. In certain cases the County used replacement costs and appropriate indices to deflate the replacement cost to an estimated historical cost at the year of acquisition. Costs include all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows: Land Land Improvements Buildings Vehicles Machinery and Equipment Bridges Work in Progress

10 - 30 years 10 - 50 years 4.5 - 15 years 3 to 30 years 16 years

Amortization is charged for the months in use. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt, and that fair value is also recorded as revenue. Similarly, transfers of assets to third parties are recorded as an expense equal to the net book value of the asset as of the date of transfer. When tangible capital assets are disposed of, either by way of a sale, destruction or loss, or abandonment of the asset, the asset’s net book value, historical cost less accumulated amortization, is written off. Any resulting gain or loss, equal to the proceeds on disposal less the asset’s net book value, is reported on the consolidated statement of operations in the year of disposal. Transfers of assets to third parties are recorded as an expense equal to the net book value of the asset as of the date of transfer. When conditions indicate that a tangible capital asset no longer contributes to the County’s ability to provide services or the value of the future economic benefits associated with the tangible capital asset are less than its net book value, and the decline is expected to be permanent, the cost and accumulated amortization of the asset are reduced to reflect the revised estimate of the value of the asset’s remaining service potential. The resulting net adjustment is reported as an expense on the consolidated statement of operations. Leases Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expenses as incurred.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Significant Accounting Policies / continued Inventories and Prepaid Expenses Inventories and prepaid expenses held for consumption are recorded at the lower of cost or replacement cost. Pension and Employee Benefits The County accounts for its participation in the Ontario Municipal Employees Retirement System (‘OMERS’), a multi-employer public sector pension fund, as a defined benefit plan. The OMERS plan specifies the retirement benefits to be received by employees based on length of service and pay rates. Cash and Cash Equivalents The County considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less. Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Deferred Revenues The County defers recognition of user charges and fees which have been collected but for which the related services have yet to be performed. Government transfers of gas taxes, are reported as deferred revenues in the Consolidated Statement of Financial Position. These amounts will be recognized as revenues in the fiscal year the services are performed. The County receives restricted contributions under the authority of Federal and Provincial legislation and County by-laws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended. Deferred revenue represents certain user charges and fees which have been collected but for which the related services have yet to be performed. Deferred revenue also represents contributions that the County has received pursuant to legislation, regulation or agreement that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the services are performed or related expenses incurred. Investments Short-term and long-term investments are recorded at cost plus accrual interest. If the market value of investments become lower than cost and the decline in value is considered to be other than temporary, the investments are written down to market value. Investment income earned on available current funds and reserve funds (other than obligatory funds) are reported as revenue in the period earned. Investment income earned on obligatory reserve funds is added to the fund balance and forms part of the respective deferred revenue balance.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Significant Accounting Policies / continued Financial Instruments All financial instruments are initially recognized at fair value on the consolidated statement of financial position. The County has classified each financial instrument into one of the following categories: heldfor-trading financial assets and liabilities, loans and receivables, held-to-maturity financial assets and other financial liabilities. Subsequent measurement of financial instruments is based on their classification. Held-for-trading financial assets and liabilities are subsequently measured at fair value with changes in those fair values recognized in net revenues. Loans and receivables, held-to-maturity financial assets and other financial liabilities are subsequently measured at amortized cost using the effective interest method. The County classifies cash and cash equivalents as held-for-trading financial assets, accounts receivable as loans and receivables, and accounts payable and accrued liabilities as other financial liabilities. Measurement Uncertainty The preparation of consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenue and expenditures during the period. Actual results could differ from these estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the consolidated financial statements in the period in which they become known.

Employee Future Benefit Obligations Extended health care, dental, life insurance and sick leave benefits: The County provides extended health care, dental and other benefits to employees who meet specific criteria within the Fairmount Home and Paramedic Services. Extended health care and dental benefits continue to be available to early retirees at 100% of their cost up to the age of 60, then between the age of 60 and 65, the retiree will generally be responsible for paying 50% of the benefit premiums. Retirement Benefits An independent actuarial study of the employee non-pension retirement benefits has been undertaken. The most recent valuation of the employee future benefits was completed at December 31, 2012. The accrued benefit obligations relating to employee non-pension retirement benefits has been actuarially determined using the projected benefit method pro-rated on services. At December 31, 2015, based on actuarial update, the accrued benefit obligation was $286,397.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Employee Future Benefit Obligations / continued The significant actuarial assumptions adopted in estimating the County’s accrued benefit obligation are as follows: Discount rate Inflation rate Salary escalation Dental benefits escalation Health benefits escalation

5% per annum 2% per annum 3% per annum 4% per annum 4% per annum

Employee benefit obligations are comprised of:

2015

2014

Opening balance Expense recognized for the year Interest cost Benefit payments Amortization of actuarial losses

265,198 16,452 10,893 (6,403) 257

244,181 15,510 10,074 (4,824) 257

Accrued benefit obligation, end of year

286,397

265,198

Deferred Revenues A requirement of public sector accounting standards of the Canadian Institute of Chartered Accountants is that obligatory reserve funds be reported as deferred revenues. This requirement is in place as Provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The transactions for the year are summarized as follows:

2015

2014

Federal Gas Tax < January 1, 2015

1,285,891

1,910,900

Federal grant <gasoline tax Investment income Transfer to operating fund Transfer to capital fund

763,699 20,915 (971,785) (541,001)

785,546 35,608 (1,025,447) (420,716)

Federal Gas Tax < December 31, 2015

557,719

1,285,891

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Long Term Liabilities (a)

The balance of long term liabilities reported on the “Consolidated Statement of Financial Position” is comprised of the following: 2015

2014

Debenture issue

8,405,671

9,381,641

Net long term liabilities at the end of the year

8,405,671

9,381,641

A debenture was issued on September 12, 2002 maturing September 12, 2022, to finance a building project at Fairmount Home for the Aged. The debenture has an interest rate of 6.157% with principal repayments commencing on September 12, 2003. Debt repayment costs will be recovered from future revenue. The City of Kingston’s share of the debt repayment was established through a Mediated Settlement dated August 7, 2002 and is based on 50% of the repayments related to the 32 new beds and 74% of the repayments related to the 96 existing beds. (b)

Principal payments fall due as follows: General Revenues $ 1,037,462 1,102,828 1,172,313 1,246,176 1,324,693 2,522,199

2016 2017 2018 2019 2020 2021 and thereafter

8,405,671

(c)

These payments are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing.

(d)

Interest expense on long term liabilities in 2015 amounted to $555,381 (2014 $610,244).

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Municipal Equity 2015

2014

22,453,621 (8,405,671)

24,901,532 (9,381,641)

14,047,950

15,519,891

(56,562)

(48,832)

Reserves (Schedule 1)

11,806,566

11,592,878

Reserve Funds (Schedule 1)

1,811,878

1,875,514

Total Municipal Equity

27,609,832

28,939,451

Investment in tangible capital assets tangible capital assets Long term liabilities

Unfunded Future Employee Liabilities

Pension Contributions The County makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”), which is a multi-employer plan, on behalf of all permanent members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Employers and employees contribute to the plan. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the County does not recognize any share of the OMERS pension surplus or deficit in these consolidated financial statements. The amount contributed to OMERS was $1,384,390 (2014 $1,545,200) for current services and is included as an expenditure on the Consolidated Statement of Operations classified under the appropriate functional expenditure. Contributions by employees were a similar amount.

Trust Funds Trust funds administered by the County amounting to $7,588 (2014 $8,836) are presented in a separate financial statement of trust fund balances and operations. As such balances are held in trust by the County for the benefit of others, they are not presented as part of the County’s financial position or financial activities.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Contingent Liabilities (a)

The County is contingently liable for its share of any operating deficit of the Kingston-Frontenac Public Library Board, which is approximately 13% of the accumulated balance as at the end of the year for the Board. The County’s share of the accumulated operating surplus (deficit) is $13,687 (2014 $12,480).

(b)

The nature of municipal activities is such that there may be litigation pending or in prospect at any time. With respect to claims as at December 31, 2015, management believes that the County has valid defences and appropriate insurance coverages in place. In the event any claims are successful, management believes that such claims are not expected to have a material effect on the County’s financial position.

Contributions to Joint Boards (a)

The assets and liabilities of the Kingston-Frontenac Public Library Board have not been consolidated. The County contributions to the Library Board for 2015 are $775,147 (2014 $778,636) and are reported on the Consolidated Statement of Operations.

(b)

The assets and liabilities of the Kingston-Frontenac and Lennox and Addington Health Board have not been consolidated. The County made the following contributions to the Kingston, Frontenac and Lennox and Addington Health Board for 2015 $717,838 (2014 $703,517).

Commitments (a)

The County leases premises under long term operating lease agreements with terms as follows: (i)

$27,000 per annum plus HST to December 31, 2016, adjusted annually for additional rent and realty taxes; adjusted annually for additional rent and realty taxes;

(ii) $28,000 per annum plus HST; (iii) $27,024 per annum in 2015; (iv) $55,582 per annum plus HST to December 31, 2016; (v) $4,000 per annum plus HST first five year term to 2015 and the following 15 years $4,000 plus CPI escalator, plus HST; (b)

In 2008, the County pledged $54,000 annually for 10 years to the University Hospitals Kingston Foundation, a joint fund raising appeal undertaken by the Foundation on behalf of local hospitals. The County has provided $54,000 as the eighth of 10 payments, as of December 31, 2015.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Commitments / continued (c)

In 2012, the Kingston Frontenac Housing Corporation entered into an agreement with the City of Kingston to pay $12,500 per year beginning in 2012 to provide for a new septic system at the social housing site in Verona. Through the cost sharing agreement with the City of Kingston the County of Frontenac is obligated for 100% of the costs of the social housing units in the County, including this annual repayment.

Cost Sharing Allocations The Local Service Realignment sets out formulae under which the costs for Social Services, Child Care, Social Housing, Provincial Offences and Land Ambulance are shared between the County of Frontenac and the City of Kingston. A new cost sharing arrangement was derived for the period of 2004 to 2006 through an arbitrated settlement and continued on a year to year basis. Program costs for Social Services and Child Care are distributed on the basis of caseload and Social Housing costs are allocated by the location of the unit. The administrative costs for these services are allocated on the basis of weighted assessment. The cost of Land Ambulance and the net revenue of Provincial Offences are distributed on the basis of weighted assessment.

Risk Management In the normal course of operations, the County is exposed to a variety of financial risks which are actively managed by the County. The County’s financial instruments consist of cash, investments, accounts receivable and accounts payable and accrued liabilities. The fair values of cash, investments and accounts payable and accrued liabilities approximate their carrying values because of their expected short term maturity and treatment on normal trade terms. The County’s exposure to and management of risk has not changed materially from December 31, 2014. Credit Risk Credit risk arises from the possibility that the entities to which the County provides services to may experience difficulty and be unable to fulfill their obligations. The County is exposed to financial risk that arises from the credit quality of the entities to which it provides services. The County does not have a significant exposure to any individual customer or counter party. As a result, the requirement for credit risk related reserves for accounts receivable is minimal. Interest Rate Risk Interest rate risk arises from the possibility that the value of, or cash flows related to, a financial instrument will fluctuate as a result of changes in market interest rates. The County is exposed to financial risk that arises from the interest rate differentials between the market interest rate and the rates on its cash and cash equivalents. Changes in variable interest rates could cause unanticipated fluctuations in the County’s operating results.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Risk Management / continued Liquidity Risk Liquidity risk is the risk that the County will not be able to meet its obligations as they fall due. The County requires working capital to meet day-to-day operating activities. Management expects that the County’s cash flows from operating activities will be sufficient to meet these requirements.

Tangible Capital Assets

Land Land Improvements Buildings Vehicles Machinery and Equipment Bridges Work in Progress

2015

2014

536,076 1,677,091 16,780,033 828,267 1,828,633 771,767 31,754

536,076 1,525,248 19,244,004 1,126,498 1,967,318 453,321 49,067

22,453,621

24,901,532

For additional information, see Schedule 2 < Tangible Capital Assets.

Segmented Information The County is a diversified municipal government that provides a wide range of services to its citizens. The services are provided by departments and their activities are reported in the consolidated statement of operations. Departments have been separately disclosed in the segmented information, along with the service they provide, as set out in the schedule below. For each reported segment, expenditures represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in note 2.

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County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Segmented Information / continued

2015

General Government Administration Protection to Persons and Property Transportation Health Services Public Health Services Ambulance

Salaries, Wages & Employee Benefits

Rents and Debenture Debt Interest

Materials & Services

External Transfers

Amortization

Total

952,837

1,208,306

918,999

306,601

3,386,743

7,308

883,678

68,785

4,062

956,525

–13,356,439

–224,312

717,838 2,420,673

–621,313

717,838 16,622,737

Social and Family Assistance General Assistance Assistance to Aged Persons Social Housing

1,202,547

8,592,753

552,209

2,162,008 686,166

533,556

11,840,526 686,166

Recreation and Cultural Services Libraries

775,147

42,122

817,269

285,585

624,012

909,597

24,071,292

776,521

9,872,790

918,999

1,507,654

37,147,256

Planning and Development 2015

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Draft

County of Frontenac Notes to the Consolidated Financial Statements December 31, 2015

Segmented Information / continued Salaries, Wages & Employee Benefits

Rents and Debenture Debt Interest

Materials & Services

External Transfers

Amortization

Total

General Government Administration

808,415

1,321,512

914,099

233,415

3,277,441

Protection to Persons and Property

31,377

870,944

68,638

4,062

943,644

–12,524,812

–215,441

703,517 2,168,463

–638,328

703,517 15,547,044

2014

Transportation Health Services Public Health Services Ambulance Social and Family Assistance General Assistance Assistance to Aged Persons Social Housing

1,185,095

8,809,401

610,244

2,229,999 752,893

494,780

12,144,424 752,893

Recreation and Cultural Services Libraries

778,636

45,951

824,587

377,499

340,161

717,660

23,391,071

825,685

9,580,291

914,099

1,416,536

36,127,682

Planning and Development 2014

Budget Figures The operating budget approved by County Council, for 2015 is reflected on the Consolidated Statement of Operations. The budgets established for capital investment in tangible capital assets are on a project oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year’s actual expenditure amounts.

Comparative Figures Some reclassification of prior year’s figures was necessary in order to conform to this year’s presentation.

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Draft

County of Frontenac Schedule 1 < Continuity of Reserves and Reserve Funds (Note 16) Budget

2015

2014

Investment income

58,363

69,162

Total Net Revenues

58,363

69,162

814,599 (1,032,267)

386,923 (295,242)

908,127 (1,422,005)

Total Net Transfers

(217,668)

91,691

(513,878)

Balances, Change in Year

(217,668)

150,054

(444,716)

Balances, Beginning of Year

13,468,390

13,913,106

Reserves and Reserve Fund Balances, End of Year

13,250,722

13,618,444

13,468,390

For the year ended December 31

Revenues

Net Transfers From / (To) Other Funds Transfers from operations Transfers to capital acquisitions

The accompany notes are an integral part of these consolidated financial statements.

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Draft

County of Frontenac Schedule 1 < Composition of Reserves and Reserve Funds 2015

2014

1,572,346 –261,300 170,576 18,507 71,450 203,381

1,625,476 35,925 357,800 240,644 46,090 99,837 235,670

1,494,150 70,000 80,587 8,715 833,514 1,393,998 961,436 1,188,488 156,194

1,249,381 65,000 80,587 35,109 819,519 1,403,437 702,709 994,437 156,194

185,141 355,677 403,430

156,830 439,400 403,430

252,343 2,480,615

249,707 2,504,000 90,000

1,271,551

415,535 324,000 515,305

19,508 118,051 47,486

–111,965 46,063 64,342

Total Reserves and Reserve Funds

13,618,444

13,468,392

Reserves

11,806,566

11,592,878

Reserve Funds *

1,811,878

1,875,514

Total Reserves and Reserve Funds

13,618,444

13,468,392

For the year ended December 31

Reserves set aside for specific purposes by Council: Operating Working Fund

< County of Frontenac < Fairmount Home for the Aged Frontenac Paramedic Service < Severance < NEER Fairmont Home < operating < severance Land Use Planning Asset Replacement Capital replacement Ontarians with Disabilities Land acquisition GIS Project Fairmont Home < capital replacement < capital reserve fund * Frontenac Paramedic Service < vehicle replacement < equipment replacement < general External Agency Reserves Library reserve Social housing < Out of Scope Renovates program reserve Strategic Regional Reserves Investing in Ontario reserve fund * Strategic projects reserve 150th Anniversary reserve Stabilization Reserves County of Frontenac Land ambulance Fairmont Home Legally Restricted Frontenac Howe Islander Ferry Reserve Donations * Pathways * Capital Campaign *

The accompany notes are an integral part of these consolidated financial statements.

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County of Frontenac Schedule 2 < 2015 Tangible Capital Assets Cost 01/01/15

Additions

(Disposals)

Cost 31/12/15

536,076

Land Improvements

1,828,261

264,207

2,092,468

Buildings

24,256,454

(2,135,804)

22,120,650

Vehicles

2,975,067

202,829

(131,509)

3,046,387

Machinery & Equipment

5,654,623

320,269

(157,125)

5,817,767

Bridges

467,159

330,620

797,779

Work in Progress

49,067

(17,313)

31,754

35,766,707

1,117,925

(2,441,751)

34,442,881

(Disposals)

Accumulated Amortization 31/12/15

Asset Class

Land

Accumulated Amortization 01/01/15

Asset Class

Amortization

Net Book Value 31/12/15

536,076

303,013

112,364

415,377

1,677,091

Buildings

5,012,450

509,710

(181,543)

5,340,567

16,780,033

Vehicles

1,848,569

481,577

(112,026)

2,218,120

828,267

Machinery & Equipment

3,687,305

391,829

(90,000)

3,989,134

1,828,633

13,838

12,174

26,012

771,767

31,754

10,865,175

1,507,654

(383,569)

11,989,260

22,453,621

Land Land Improvements

Bridges Work in Progress

The accompany notes are an integral part of these consolidated financial statements.

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Draft

County of Frontenac Schedule 2 < 2014 Tangible Capital Assets Cost 01/01/14

Additions

(Disposals)

Cost 31/12/14

513,729

22,347

536,076

Land Improvements

1,424,673

403,588

1,828,261

Buildings

21,441,573

2,814,881

24,256,454

Vehicles

3,112,154

429,304

(566,391)

2,975,067

Machinery & Equipment

5,370,350

334,554

(50,281)

5,654,623

Bridges

338,405

128,754

467,159

Work in Progress

534,924

49,067

(534,924)

49,067

32,735,808

4,182,495

(1,151,596)

35,766,707

(Disposals)

Accumulated Amortization 31/12/14

Asset Class

Land

Accumulated Amortization 01/01/14

Asset Class

Amortization

Net Book Value 31/12/14

536,076

211,193

91,820

303,013

1,525,248

Buildings

4,544,905

467,545

5,012,450

19,244,004

Vehicles

1,897,342

493,616

(542,389)

1,848,569

1,126,498

Machinery & Equipment

3,349,592

375,713

(38,000)

3,687,305

1,967,318

25,996

(12,158)

13,838

453,321

49,067

10,029,028

1,416,536

(580,389)

10,865,175

24,901,532

Land Land Improvements

Bridges Work in Progress

The accompany notes are an integral part of these consolidated financial statements.

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INDEPENDENT AUDITOR’S REPORT

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Frontenac:

We have audited the accompanying financial statements of the Corporation of the County of Frontenac which comprise the statement of financial position of the trust funds as at December 31, 2015 and the statement of financial activities of the trust funds for the year then ended and a summary of significant accounting policies and other explanatory information. Management’s Responsibility for the Financial Statements The Corporation of the County of Frontenac’s management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

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We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion The trust funds of the Corporation of the County of Frontenac derives receipts from the Homes for Senior Citizen residents, which are not susceptible to complete audit verification. Accordingly our verification of such receipts was limited to accounting for the amounts recorded in the records of the trust funds. In our opinion, except for the effect of adjustments which might have been required had receipts from the Homes for Senior Citizens residents been susceptible to complete audit verification, these financial statements present fairly, in all material respects, the financial position of the trust funds of the Corporation of the County of Frontenac as at December 31, 2015 and the financial activities for the year ended in accordance with Canadian Public Sector Accounting Standards.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants Perth, Ontario, April 20, 2016.

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Draft

County of Frontenac Trust Funds Statement of Financial Position

December 31

Fairmount Home Residents’

Bridget Fowler

2015

2014

3,651

3,937

7,588

8,836

3,651

3,937

7,588

8,836

ASSETS Cash

FUND BALANCES

Statement of Financial Activities Fairmount Home Residents’

Bridget Fowler

2015

2014

6,328

–394

6,328 394

7,587 52 329

6,328

394

6,722

7,968

7,602

–368

7,602 368

9,014 300

7,602

368

7,970

9,314

NET (EXPENDITURES) REVENUES FOR THE YEAR

(1,274)

(1,248)

(1,346)

BALANCE AT THE BEGINNING OF THE YEAR

4,925

3,911

8,836

10,182

BALANCE AT THE END OF THE YEAR

3,651

3,937

7,588

8,836

For the year ended December 31

REVENUES Residents’ deposits Interest Dividends

EXPENDITURES Residents’ withdrawals Payments

The accompanying notes are an integral part of these financial statements.

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Draft

County of Frontenac Trust Funds Notes to the Financial Statements December 31, 2015

Significant Accounting Policies Reporting Entity Expenditures are reported on the cash basis of accounting with the exception of administrative expenses which are reported on the accrual basis of accounting, which recognizes expenditures as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay.

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AGENDA ITEM #b)

Report 2016-044 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Marian VanBruinessen, Director of Corporate Services/Treasurer

Date of meeting:

April 20, 2016

Re:

Corporate Services - 2016 Property Tax Capping

Recommendation Whereas the County of Frontenac adopted tax ratios of 1.0 for the Multi-residential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; And Whereas under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; And Whereas County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; And Whereas Bill 144, the Budget Measures Act, 2015 provided enhancements for increased municipal flexibility to moderate the impact of tax capping; Now Therefore Be It Resolved That the Council of the County of Frontenac accepts this Corporate Services – 2016 Property Tax Capping report; And Further That the Council of the County of Frontenac adopt a bylaw setting the 2016 capping adjustment at 10% of the previous year’s annualized tax or 10% of CVA tax, whichever is greater and a threshold of $500 for increasing and decreasing properties for properties in the Commercial, Classes to which Part IX of the Act applies; And Further That properties that were at CVA tax in 2015 are excluded from the capping and claw-back calculation in 2016; And Further That properties that would move from being capped in 2015 to being clawed back in 2016 or from being clawed back in 2015 to being capped in 2016 as a result of the changes to the CVA tax caused by the 2016 reassessment be excluded;

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AGENDA ITEM #b)

And Further That the County immediately exit the Capping Program for the Multiresidential and Industrial Classes and implement a 4 year phase out of the Capping Program for the Commercial Class. And Finally That for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2016 under subsection 331(2), and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. Background Under the Fair Municipal Tax Finance Act, S.O. 1997, c. 29, as amended, the provincial government introduced an assessment and taxation policy to affect a more equitable distribution of municipal property taxation. Current Value Assessment (CVA) was to result in similar tax bills for similarly valued properties in the same municipality. It was also to ensure that similarly-valued properties in different municipalities would bear similar assessments. Full implementation of CVA would have addressed the unfairness of two similar properties in the same municipality paying significantly different tax bills. However, the shifts to achieve this level of fairness resulted in an outcry by those individuals and collective groups anticipating the significant increases to their tax bills and, in response, the provincial government introduced a tax capping program requiring that property tax increases for the Multi-residential, Commercial and Industrial tax classes be contained. Within the capping regime, properties which should be experiencing a decrease in taxation as a result of Current Value Assessment (CVA) are shouldering the burden of tax protection. In the two tier system, the claw-back process is undertaken across the County. County Council had the option to finance the subsidization of the capped property owners’ taxes either through a general levy across each municipality as a whole or from within the same property tax class. A strong but unsuccessful argument was presented at the time to exclude Frontenac from the tax capping program. Justifying this position was the tax policy decision made by Council in 1998 to bring the tax ratios for all property classes to 1.0. In fact, it shifted the burden of property taxes from non-residential to residential taxpayers creating a more desirable environment for our non-residential taxpayers. This full movement to the fair assessment environment led to Council’s decision to finance taxation subsidies resulting from the capping program from within each property class.

Corporate Services- 2016 Property Tax Capping April 20, 2016

2016-044 Financial Services 2016 Property Tax Capping

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AGENDA ITEM #b)

Beginning in 2016, municipalities now have additional flexibility to manage the business tax capping program by adjusting capping parameters to increase progress towards CVA level taxes: Capping Parameters

% of CVA Taxes

Previous Maximum New Maximum

Threshold to Move to CVA

5% 10%

± $250 ± $500

Some municipalities also have the option to exit or phase-out from the capping program, if doing so would have a limited impact on business properties. A municipality is eligible for a four-year phase-out from the capping program once it has no capped properties beyond 50% of CVA level taxes in a property class. Municipalities with no properties currently remaining in the capping program are eligible to exit the program immediately. The adoption of these measures is a municipal decision and must be enacted through a municipal by-law. Comment The capping program is complex. The basic intent of the program was and continues to be the reduction of the tax bill levied against certain properties at the expense of other taxpayers. The County’s policy actions since 1998 have already reduced the obligations of all non-residential ratepayers, including those captured within the capping program. The new parameters passed under Bill 144 allow municipalities to exit the capping program either immediately or over a 4 year period. In 2016 the County meets the parameters set out for exiting the program for the multi-residential and industrial classes. As some commercial properties do not yet meet the required threshold, there is an opportunity to phase out involvement over 4 years. For those commercial properties however it is also proposed to move the thresholds to the new maximums allowable to minimize the impact of capping. Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications As OPTA has just input the new tools in the system it is not possible to estimate the financial impact of the changes. However it is anticipated to be very minimal. Organizations, Departments and Individuals Consulted and/or Affected Louise Fragnito, Treasurer, Township of South Frontenac Michael McGovern, Treasurer, Township of Central Frontenac Kelly Watkins, Treasurer, Township of North Frontenac Darlene Plumley, Treasurer, Township of Frontenac Islands Corporate Services- 2016 Property Tax Capping April 20, 2016

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AGENDA ITEM #c)

Report 2016-045 Council Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Paul J, Charbonneau, Director of Transportation and Emergency Services/Chief of Paramedic Services

Date of meeting:

April 20, 2016

Re: Emergency and Transportation Services – Power Assisted Ambulance Stretcher Request for Proposal – Award of Contract Recommendation Resolved That the Council of the County of Frontenac accept the Emergency and Transportation Services – Power Assisted Ambulance Stretcher Request for Proposals – Award of Contract report for information; And Further That the Council of the County of Frontenac authorize the CAO and Treasurer to award the contract to Rowland Emergency and Specialty Vehicles to supply the Stryker Power-Pro XT Powered Ambulance Cot and the Automated Stryker Power-Loading System as per the proposal received on January 26th, 2016. Background The 2015 and 2016 FPS Capital Budget includes $735,000 for the replacement of the full complement of manual patient carrying stretchers, with a power-assisted model. As a result of increasing work-related back injuries among paramedics, the industry has been developing power-assisted stretchers that reduce or eliminate the physical lifting of the current manual stretcher and patient. Power-assisted stretchers have been proven to reduce the number of back injuries and subsequent WSIB claims. During 2015, back injuries accounted for 48% of FPS WSIB claims. Return to work and related modified work costs are in addition to the WSIB charges.

Emergency & Transportation Services – Power Assisted Ambulance Stretcher Request For Proposal – Award of Contract April 20, 2016 Page 1 of 5

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AGENDA ITEM #c)

In what Public Health officials are calling the Obesity Epidemic, the population continues to gain weight, with the 90th percentile Canadian male now weighing approximately 228 lbs. This compares to the early 1980’s when paramedics were tested in their ability to lift a maximum 165 lb. patient. Averaged across all County and City ambulances, a FPS paramedic performs 3 patient carrying calls per shift, with each call requiring 5 separate lifts totaling some 1,500 lbs. This total lift of approximately 4,500 lbs. a day is reflected in the wear and tear that paramedics’ backs must endure. In January 2016, FPS issued a Request for Proposals for the provision of powerassisted ambulance stretchers and related goods and service. The RFP closed on February 4th, 2016. Two (2) manufacturers predominantly produce ambulance stretchers in North America; a total of two (2) proposals were received from the two (2) manufacturers. As paramedics are the sole users of these stretchers, the employees were polled for interested participants willing to evaluate the two (2) stretchers proposed and make a recommendation to FPS management. A group of eight (8) paramedics, representing the full range of employee gender, height, weight and experience level, were selected as evaluators. Over two weeks these evaluators received orientation to the stretchers from the manufacturer’s representatives, and evaluated the stretchers based on the published RFP requirements. The evaluation team utilized scenarios and real call situations to rate the stretchers. Additionally, they visited many locations in Kingston and area known to be difficult access and egress spots to evaluate each stretcher. EVALUATON OF PROPOSALS: A four (4) part weighted evaluation methodology was used in review of the proposals: • • • •

Qualifications and Experience of the firms (20 points) Quality of the Submissions (5 points) Criteria of the Products to meet the requirements listed in the RFP (50 points) Total Project Cost to the County (25 points)

As noted by the weighting applied, the most important element of the evaluation was ensuring the products were able to meet the operational and other requirements listed in the RFP. Within the 50 points for the Criteria, the input by the evaluation team was given 30 points of the weighting. The remainder of the scoring was conducted by FPS management. EVALUATION RESULTS: Ability of the Products to meet the requirements The evaluators clearly endorsed the Stryker Power-Pro XT Powered Ambulance Cot with the Automated Stryker Power-Loading System as their clinical preference, and it Emergency & Transportation Services – Power Assisted Ambulance Stretcher Request For Proposal – Award of Contract April 20, 2016 Page 2 of 5

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AGENDA ITEM #c)

was the only product where the answer to the following question was unanimously YES, “Does the power stretcher perform all functions required of current manual-lift stretchers while minimizing weight lifted and/or loaded in and out of the ambulance?” Stryker Power Pro XT with Power-Loading System

Ferno iN/X

Qualifications & Experience (20)

Submissions (5)

Criteria (50)

30.77

Price (25)

20.76

TOTAL

94.76

25 80.77

SUMMARY: Paramedic staff are overwhelmingly recommending the purchase of the Stryker PowerPro XT Powered Ambulance Cot with the Automated Stryker Power-Loading System as the replacement to the existing manual stretchers. As stated by Councillor Nossal at the meeting of County Council on March 16th and this echoed by Deputy Warden Vandewal, the paramedic input is paramount to making an informed decision. Paramedic perspectives from the evaluation team included: “…first day with stretcher, wow, amazing piece of equipment” End of Shift “felt great” “…this stretcher changes the job, it makes it so much easier.” “….consistently meets our needs and makes performing calls safer.” While power-assisted stretchers have been shown to reduce back injuries, there is still a lifting component involved in loading the cot into the ambulance. The combination of the Stryker Power-Pro XT Powered Ambulance Cot with the Automated Stryker PowerLoading System will further enhance the reduction of injury to paramedics. As part of the evaluation process, both ambulance were taken to the offices of Kingston Injury Management Centre (KIMC). Many of our paramedics are treated by the physiotherapists at this clinic and following the viewing and reviewing of the proposed solutions, the KIMC physiotherapists agreed the Stryker Power-Pro XT Powered Ambulance Cot with the Automated Stryker Power-Loading System was the better solution to enhance the reduction of injury to paramedics.

Emergency & Transportation Services – Power Assisted Ambulance Stretcher Request For Proposal – Award of Contract April 20, 2016 Page 3 of 5

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AGENDA ITEM #c)

Additionally, Dr. Renee McPhee, PhD, Associate Professor, Departments of Health Sciences & Kinesiology and Physical Education at Wilfrid Laurier University of the University of Waterloo, who has been involved in several research projects regarding equipment and patient handling devices, visited Kingston to view and see demonstrated the power stretcher options being trialed. Her comments: “Overall impression: Stryker is a much lighter, easier to use, and well-designed product that the paramedics overwhelmingly prefer to use. They commented that the Stryker - isn’t ‘fancy’ and doesn’t have ‘all kinds of gadgets’ - it is easy and straight-forward to operate.” FPS Senior Leadership actively supports the recommendation of the evaluation team and the paramedics of this service to purchase the Stryker Power-Pro XT Powered Ambulance Cot with the Automated Stryker Power-Loading System. The installation of the Stryker solution will occur within ninety (90) days from the awarding of the contract. Sustainability Implications Leading pro-actively and creating a workplace that embraces the health and safety of our employees and the safety of our clients is good governance. Good stewardship of the County’s financial resources allows for the protection of our employees and most appropriate care of our residents and visitors when in need of paramedic services. Financial Implications Total Project Cost

Stryker Power Pro XT with Power-Loading System

Ferno iN/X

Total Before HST

$783,648

$719,415

HST (1.76%)

$13,793

$12,661

TOTAL

$797,441

$732,076

The total cost for each proposal is higher than originally expected, which can be attributed to the strong UD dollar (both manufacturers are US based). The Equipment Reserve Fund will be utilized in the amount of $62,441 as we have not purchased new stretchers in five (5) years. The remaining cost amount of $735,000 is shared between the City of Kingston (78.72%) and the County of Frontenac (21.28%). Emergency & Transportation Services – Power Assisted Ambulance Stretcher Request For Proposal – Award of Contract April 20, 2016 Page 4 of 5

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AGENDA ITEM #c)

The cost for the County portion will be $156,408 and will come from the FPS General Reserve. The City portion will be received over the next eight (8) years through the annual contribution. Item

Cost

Cost of Stretchers

$797,441

Less Equipment Reserve Transfer

$ 62,441

NET Cost

$735,000

City Portion (78.72%)

$578,592

County Portion (21.28%)

$156,408

The Project proposal present during the 2015 budget cycle identified the increase to the transfer to reserve costs for these stretchers. The current annual transfer to the Equipment Reserve Fund is calculated as $18,000. The revised annual transfer to the Equipment Reserve will be calculated at $97,957. The difference will be included in the 2017 budget allocations. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer Mike Harbec, Crestline Coach Kingston Injury Management Centre

Emergency & Transportation Services – Power Assisted Ambulance Stretcher Request For Proposal – Award of Contract April 20, 2016 Page 5 of 5

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AGENDA ITEM #d)

Report 2015-046 RECOMMEND REPORT TO COUNCIL To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared By:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date Prepared:

March 15, 2016

Date of Meeting:

April 20, 2016

Re:

Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long Term Care (MOHLTC)

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, AND FURTHER THAT the 2015 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Services Branch, Ministry of Health and Long Term Care as required by legislation. Background At its meeting on September 17th, 2014, County Council passed the following resolution: Motion #: 186-14

Moved By: Seconded By:

Councillor Purdon Councillor Gutowski

RESOLVED THAT the Council of the County of Frontenac accept this Emergency and Transportation Services – 2015 Legislated Response Time Performance Plan report; Recommend Report Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to MOHLTC April 20, 2016 Page 1 of 3

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AGENDA ITEM #d)

AND FURTHER THAT Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. CARRIED The County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2015: For the calendar year of 2015, from January 1 to December 31, i. Designated Delivery Agent (DDA) - SUDDEN CARDIAC ARREST 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 68% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS 2 3 4 5

Target time from paramedic received until on scene 10 minutes 10 minutes 10 minutes 10 minutes

% Target 65% 65% 65% 65%

Recommend Report Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to MOHLTC April 20, 2016 Page 2 of 3

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Comment The County of Frontenac met and in fact exceeded all of the response time targets set under our 2014 Response Time Standard Performance Plan.

Sustainability Implications Good stewardship of the County’s financial resources allows for the most appropriate care of our residents and visitors when in need of paramedic services. Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report Emergency and Transportation Services – 2015 Legislated Response Time Standard Performance Plan Reporting to MOHLTC April 20, 2016 Page 3 of 3

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Report 2016-048 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

April 20, 2016

Re:

Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee

Recommendation Resolved That the Council of the County of Frontenac accept the Planning & Economic Development – Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal at an upcoming Committee of the Whole meeting scheduled for May 20th, 2016. Background Bill 73, Smart Growth for Our Communities Act, 2015, received Royal Assent on December 3, 2015. The Bill is an Act to amend the Development Charges Act, 1997 and the Planning Act. The Bill has not yet been proclaimed; however staff anticipate this happening sometime during this year. Comment Staff prepared a report for Council on June 17, 2015 on the impacts of Bill 73 for planning across the County which can be found here . Council endorsed the report and sent it to the Ministry of Municipal Affairs and Housing as part of the Ministry’s public consultation on Bill 73. The intention of many of the amendments to the Planning Act is to improve community consultation and in particular provide for earlier and more meaningful involvement for the public in the development approval process. Subsection 8(1) of the Planning Act currently allows municipalities the option to appoint a Planning Advisory Committee. One of the proposed Bill 73 changes is that these Planning Advisory Committees be mandatory, under subsection 8(1) for:

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• •

every upper-tier municipality; and every single-tier municipality that is not in a territorial district (except for the Township of Pelee)

County Council will have the authority to appoint members to the Planning Advisory Committee. Under the Bill 73 changes the Planning Act will require that this Committee must include at least one citizen of the County who is neither a member of a municipal council nor an employee of any of the five municipalities. One suggestion from staff is that the Committee be comprised of the four Mayors of the Townships as well as three citizens, with one of the citizens acting as Chair. The size and composition of the Committee should be considered within the context of the draft Terms of Reference. A copy of the proposed Terms of Reference is attached to this report as Appendix A. The proposed Terms of Reference anticipates that with the County Official Plan now in place and approval of an Economic Development Charter, County Council will be more fully engaged in the regional issues affecting planning and economic development. The Committee would act as a connection between the operations of the Planning & Economic Development Department and the strategic direction of Council. It would serve as a venue to allow for full discussion and understanding of important planning issues prior to the issues going forward to Council. The Committee would also represent Council at public meetings regarding subdivisions, condominiums, and possibly other meetings that deal with County-wide planning issues. Sustainability Implications As stated in Directions for Our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term. The public is interested, informed, and meaningfully involved in local governance. Financial Implications There is no allocation for the support of a Planning Advisory Committee in the 2016 budget. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing

Recommend Report to Council Planning and Economic Development – Establishment of a County of Frontenac Planning Advisory Committee April 20, 2016 Page 2 of 2

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Frontenac County Planning Advisory Committee Terms of Reference The Planning Advisory Committee is responsible for overseeing all regional development, planning, and economic development within the County of Frontenac in accordance with the County’s Official Plan document, Directions for Our Future sustainability plan, and the Frontenac County Economic Development Charter. MEMBERSHIP Membership of the Planning Committee shall consist of XXX Members of Council, as approved by Council. It shall also consist of XXX citizens who are residents of Frontenac County. GENERAL RESPONSIBILITIES The Planning Advisory Committee shall:

Be responsible directly to Council for those items emanating from the Planning & Economic Development Department.
Ensure co-ordination and consultation with other County Advisory Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Advisory Committee mandate.
Consult with the City of Kingston Rural Affairs Advisory Committee on issues of joint interest and/or impact rural residents and businesses, or relating to items of interest for the agricultural and associated industries, and to issues with respect to rural affordable housing.
Receive reports from staff on items within the Committee’s mandate.
Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located.
Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
Recommend to Council, the County of Frontenac’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
Monitor provincial and federal legislation that has an impact on planning matters.

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SPECIFIC RESPONSIBILITIES The Planning Committee shall: Planning

Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
Make recommendations to Council with respect to County Official Plan matters.
Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters.
Encourage and support the ongoing County sustainability plan, Directions for Our Future.
When applicable, review and consider reports on the following matters that fall within the mandate of the Committee:
Subdivision and condominium applications;
Extensions of draft plan approvals;
County and Township Official Plan amendments; and
County and Township Official Plan updates. Housing
Make recommendations to Council on housing policies contained in the County Official Plan, based on:
housing requirements and targets for the County of Frontenac;
federal and provincial housing policies and other related policy initiatives;
reports outlining the periodic review and evaluation of the housing situation in the Frontenacs; and
implementation of the City of Kingston/Frontenac County Municipal Housing Strategy and related housing policy initiatives.
Make recommendations to Council on how to adequately and affordably house Frontenac County residents, and provide options for increasing the supply of affordable housing.
Make recommendations to Council on issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing. Economic Development
Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the County’s rural areas and interests, including tourism.

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Work with the County Community Development Advisory Committee (CDAC) and the Community Futures Development Corporation (CFDC) to support economic growth and stability in the Frontenacs.
Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote economic development in the rural areas.
Have responsibility and focus on issues relating to economic development within Frontenac County, and provide guidance to Council and to County staff.
Receive advice from, and work with economic development stakeholders such as Community Futures Development Corporation, Land ‘O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees.
Encourage the creation of initiatives to support the implementation of the County Economic Development Charter.

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Report 2016-049 Council Recommend Report To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

April 20, 2016

Re:

Planning & Economic Development – Regional Community Improvement Plans

Recommendation Resolved That the Council of the County of Frontenac accept the Planning and Economic Development – Regional Community Improvement Plans report for information; And Further That County Council request that the Minister of Municipal Affairs and Housing amend Ontario Regulation 221/07 to include the County of Frontenac as an upper-tier municipality that can use the planning tools under Section 28 of the Planning Act. Background The ‘Community Building’ section of the County Official Plan (Section 4) contains policies with respect to the use and value of Community Improvement Plans (CIPs) in the application of sustainability planning. Community Improvement Plans can be considered to be of key sustainable community planning tools found in the Planning Act. This tool provides a means of planning and financing development activities that effectively assist in use, reuse and restoring lands, buildings and infrastructure. It is a tool that ties together economic development, infrastructure, and planning. The typical focus of these plans is on the revitalization and improvement of the main street of a town, village or hamlet. CIPs can also touch on a wide range of related topics including green energy, brownfields, and recreational opportunities. They are in wide use across the province and starting in 2010 Frontenac County began to implement CIPs arising from Directions for Our Future. Beginning with a background study that

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established priorities for local investment (County web link: http://bit.ly/1RRIWKi), County and Township Councils have supported the following CIPs: • • • • •

Verona (2011) Sharbot Lake (2012) Marysville (2014) North Frontenac (2016) Harrowsmith (2016)

There are a number of community improvement issues that transcend municipal boundaries. County Council recognized this issue through a special policy in the County Official Plan: “4.5.4.1 Special Policy – Regional Community Improvement Plans There a number of planning and sustainability issues that may be better addressed at a regional level to allow for greater participation in a CIP program and to deal with cross-boundary community improvement issues (e.g., trails, renewable energy projects, transportation corridors). County Council shall seek to become a prescribed municipality for the purposes of Section 28 of the Planning Act immediately following approval of this Plan.” With the Ministry of Municipal Affairs having approved the County plan in January, 2016, staff are recommending that County Council now make a formal request to the Minister to be included in the prescribed list of upper tier municipalities that are listed in Ontario Regulation 221/07. The list currently includes the six Regional Municipalities in the Greater Toronto Area. The Frontenacs would be the first County to be added. Section 28 (4.0.1) of the Planning Act restricts the CIP of an upper-tier municipality to dealing only with prescribed matters. Ontario Regulation 550/06 sets out those matters:

Infrastructure within the upper-tier municipality’s jurisdiction:
Land and buildings within or next to planned transit corridors that have the potential to provide a higher density of development or redevelopment; and
Affordable housing. “Infrastructure” as defined in O.Reg. 550/06 means physical structures and facilities that form the foundation of development, including communication systems, transportation corridors and facilities, waste management systems, as well as waterworks, sewage works and associated facilities. In the case of Frontenac County, the K&P trail network would meet this definition. For Council’s information, Ontario Regulations 221/07 and 550/06 are attached to this report as Appendices A and B respectively.

Recommend Report to Council Planning and Economic Development – Regional Community Improvement Plans April 20, 2016

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Comment Should the Minister endorse the County’s request to be a prescribed upper tier, it will allow for the development of a regional CIP that can be aligned with the County’s broader social and/or economic development goals as set out in Council’s strategic plan, the economic development charter, the County Official Plan, and Directions for Our Future. While a regional CIP may not be a priority at this time, it is recommended that Council make this request to the Minister in order to be proactive to have this tool in place for future social or economic projects. Sustainability Implications CIPs are a key planning tool used to encourage redevelopment and investment in a community. They can also be used for cultural, social, economic and environmentallyrelated projects such as enhancing heritage resources, the creation of affordable housing, and the promotion of green buildings. The process to develop a CIP takes principles from the Integrated Community Sustainability Plan and from local residents and business owners in order to develop a plan that incorporates all four pillars of sustainability. Financial Implications None. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing

Recommend Report to Council Planning and Economic Development – Regional Community Improvement Plans April 20, 2016

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AGENDA ITEM #g) Law Document English View | Ontario.ca

Page 1 of 1

Appendix A

Planning Act

ONTARIO REGULATION 221/07 COMMUNITY IMPROVEMENT PLANS — PRESCRIBED UPPER-TIER MUNICIPALITIES Consolidation Period: From July 10, 2008 to the e-Laws currency date. Last amendment: O. Reg. 246/08. This is the English version of a bilingual regulation.

Prescribed upper-tier municipalities

The following upper-tier municipalities are prescribed for the purpose of subsection 28 (2) of the Act:
Regional Municipality of Durham.
Regional Municipality of Niagara.
Regional Municipality of Waterloo.
Regional Municipality of York.
Regional Municipality of Halton.
Regional Municipality of Peel. O. Reg. 221/07, s. 1; O. Reg. 15/08, s. 1; O. Reg. 246/08, s. 1.
Omitted (provides for coming into force of provisions of this Regulation). O. Reg. 221/07, s. 2.

https://www.ontario.ca/laws/regulation/070221

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Appendix B

Planning Act

ONTARIO REGULATION 550/06 PRESCRIBED MATTERS — UPPER-TIER COMMUNITY IMPROVEMENT PLANS Consolidation Period: From January 1, 2007 to the e-Laws currency date. No amendments. This is the English version of a bilingual regulation.

Definition

In this Regulation, “infrastructure” means physical structures and associated facilities that form the foundation of development, including, (a) communications systems, (b) electric power systems, oil and gas pipelines, alternative energy systems and renewable energy systems, (c) transportation corridors and facilities, (d) waste management systems, and (e) water works, wastewater works, stormwater works and associated facilities. O. Reg. 550/06, s. 1.

Matters that may be dealt with in upper-tier community improvement plans 2. For the purposes of subsection 28 (4.0.1) of the Act, the community improvement plan of an upper-tier municipality may deal only with the following matters:

Infrastructure that is within the upper-tier municipality’s jurisdiction.
Land and buildings within and adjacent to existing or planned transit corridors that have the potential to provide a focus for higher density mixed-use development and redevelopment.
Affordable housing. O. Reg. 550/06, s. 2.
Omitted (provides for coming into force of provisions of this Regulation). O. Reg. 550/06, s. 3.

https://www.ontario.ca/laws/regulation/060550

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Recommend Report Report 2016-054 To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Reid Shepherd, Community Planner

Date of meeting:

April 20, 2016

Re:

Planning and Economic Development – Amendment to the Township of Central Frontenac Official Plan to Re-designate Lands on Hungry Lake – Central Frontenac OP-1-15

Recommendation Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Amendment to the Township of Central Frontenac Official Plan to Re-designate Lands on Hungry Lake – Central Frontenac OP-1-15 Report. And Further That the Council of the County of Frontenac approve Central Frontenac Official Plan Amendment OP-1-15 to the Township of Central Frontenac Official Plan as contained in Appendix A. Background An application has been submitted for a site-specific Official Plan Amendment (OPA) to the Central Frontenac Official Plan to facilitate the creation of two new lots at 1091 Gold Russ Lane from an existing 9.7 hectare (24 acre) property. The subject land is located on the west side of Hungry Lake, east of the settlement area of Henderson. The surrounding area generally consists of seasonal waterfront development and public lands. The subject property is approximately 9.7 hectares (24 acres) and contains an existing cottage and accessory structures. The lands are wooded with a high rocky areas at the southern portion of the lot. The retained lot and one of the severed lots has frontage on Hungry Lake and Dead Creek. A large portion of the frontage is wetland area, similar to other lots on the south side of Hungry Lake. The property has frontage on Gold Russ Land and Grey Rock Lane goes through the property. Maps 1 and 2 illustrate the location of the property and the proposed severances. The purpose and effect of the Official Plan Amendment is to:

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

Amend Schedule A3 of the Central Frontenac Official Plan to re-designate the parcel from Rural District to Waterfront District

Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. It promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Section 1.1.5.2 b) and c) of the PPS permits resource-based recreational uses (including recreational dwellings) and limited residential development in rural lands in Ontario municipalities and in 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. The application represents a resource-based recreational use and would be in an appropriate Official Plan designation for this purpose. The proposed development is within the Hungry Lake Barrens Provincially Significant Area of Natural and Scientific Interest (Life Science), which is noted for exposed rock barrens, bedrock ridges, and narrow wetland areas. Section 2.1.5 of the PPS states that development (including the creation of a lot) and site alteration shall not be permitted in significant areas of natural and scientific interest (ANSI), unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. An EIS has been submitted and was reviewed by Quinte Conservation, who had no objection to the proposed applications. An archaeological assessment has also been prepared to support the proposed development. No evidence of archaeological sites was identified. The proposed amendment is consistent with the Provincial Policy Statement (2014). County Official Plan (2016) The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture and environmental sustainability. Section 7 of the County Official Plan includes policies related to environmental sustainability and natural heritage systems, with Section 7.1.4.2 concerning Significant Areas of Natural and Scientific Interest (ANSI). The County supports the protection of ANSIs and the Plan states that they are a critical complement to the County’s Provincial Parks and Conservation Reserves because they represent important natural features not found in protected areas. Townships are required to identify and protect ANSIs within Frontenac County. The Township of Central Frontenac Official Plan has the appropriate identification and protections in place and has adopted mechanisms that prohibit development in these areas unless it has been demonstrated that there will be no negative impacts on the ANSI and its ecological function. Recommend Report Planning and Economic Development – Amendment #1 to the Township of Central Frontenac Official Plan to Redesignate Lands on Hungry Lake April 20, 2016 Page 2 of 4

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The proposed amendment is consistent with the County of Frontenac Official Plan. Central Frontenac Official Plan (2008) The subject property is designated as Rural District and Provincially Significant ANSI in the Township Official Plan. The Official Plan amendment application would re-designate the lands to Waterfront District. Section 3.6.3 of the plan contains the policies on development in the Waterfront District, which are focused on shoreline protection and lake management. The requirements of the zoning by-law and Quinte Conservation Authority will ensure shoreline protection is maintained on the proposed vacant lot. The proposed lot has a sufficient building area for a dwelling and septic outside of the 30 metre setback and ribbon of life as required in the Official Plan. Section 10.11.13 B includes special policies Council should have regard for when evaluating consent applications, including the need for impact studies for development in or adjacent to natural heritage features. Section 7.5.2.4 of the Plan states that it is the policy of Council to protect Hungry Lake Barrens, and development is only permitted if it has been demonstrated through the preparation of an Impact Assessment that there will be no negative impacts on the natural features or on the ecological functions for which the area is identified. The proposed consent was supported by an environmental impact study that was reviewed by Quinte Conservation Authority (see Appendix B). The proposed conditions of development in the EIS should be incorporated into a development agreement as a condition of the proposed consent. The proposed amendment conforms to the Township of Central Frontenac Official Plan. Comment With the appropriate studies in place and recommendation for approval from staff, the Township of Central Frontenac held a public meeting on September 8 th, 2015 to receive feedback on the proposed OPA and zoning by-law amendment. Since that time, no further action was taken while awaiting OPA approval from the Ministry of Municipal Affairs and Housing (MMAH). With the County Official Plan now in place, County Council can now approve the Central Frontenac Official Plan Amendment. On February 2, 2016, the County of Frontenac became the approval authority for Official Plan Amendments, and on February 12, 2016, comments were received from MMAH regarding the application. The comments from MMAH (Appendix B) contain suggestions related to the archaeological study, private roads and the Environmental Impact Study (EIS). In response to these recommendations, Quinte Conservation was consulted and was satisfied that the initial EIS sufficiently addressed any concerns related to Species at Risk and wetlands. Additionally, the Township has been consulted regarding any built or cultural heritage resources and are content with the existing archaeological study. Finally, the proposal meets the existing guidelines for private roads, as the County’s Private Roads Study is still ongoing. Staff are satisfied that the proposal presented does satisfy the concerns raised by MMAH and that no further Recommend Report Planning and Economic Development – Amendment #1 to the Township of Central Frontenac Official Plan to Redesignate Lands on Hungry Lake April 20, 2016 Page 3 of 4

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studies or delays are necessary. The proposed amendment to the Central Frontenac Official Plan will facilitate the creation of two new lots from an existing 9.7 hectare property on Hungry Lake. This will potentially allow limited development in an area previously designated as a Provincially Significant ANSI in the in the Central Frontenac Official Plan. To permit this change, an archaeological study and environmental impact study were conducted and reviewed, with no concerns raised. The proposal is also consistent with the policies of the PPS, County of Frontenac Official Plan and Central Frontenac Official Plan. Staff recommend that County Council approve Amendment #1 to the Central Frontenac Official Plan. Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Draft approval of this Official Plan Amendment will promote a strong economy and long term viability by promoting rural-based recreational development. Financial Implications There are no direct financial implications to this approval. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Quinte Conservation MMAH Applicant

Recommend Report Planning and Economic Development – Amendment #1 to the Township of Central Frontenac Official Plan to Redesignate Lands on Hungry Lake April 20, 2016 Page 4 of 4

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Big Gull Lake

Hungry Lake

Kennebec Lake

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AGENDA ITEM #h) TOWNSHIP OF CENTRAL FRONTENAC

OWEN - CONSENT, REZONING & OFFICIAL PLAN AMENDMENT APPLICATIONS 1091 GOLD RUSS LANE - HUNGRY LAKE

Inset Map:

Hungry Lake

Central Frontenac

RETAINED LAND

PROPOSED SEVERANCE

Grey Rock

Goldruss Ln

PROPOSED SEVERANCE

Subject Property

Metres

Data Source: OGDE, MPAC & The County of Frontenac. Created: Sept 1st, 2015 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

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QUINT E CONS ERVAT ION P LANNING ACT REVIEW File: Site Address, Lot, Con: Geographic Township: Municipality: Owner/Agent: Feature:

Zoning By-Law Amendment File ZB-04-15, Official Plan Amendment File OP-01-15, and Consent Files B-09-15-OL & B-10-15-OL 1091 Gold Russ Lane, Pt. Lot 28, Con. 1 Olden Central Frontenac Michael & Tyana Owen Hungry Lake, unnamed wetlands and a tributary of Hungry Lake

Comments for above note application:

As per the application provided to this office, it is our understanding that the proposal will re-designate the parcel from Rural District to Waterfront District and rezone the parcel from Environmental Protection to Waterfront Residential in association with two concurrent consent applications. The purpose of the consent application is to sever and create two new lots. Staff have reviewed the application along with all pertinent information relating to the subject property, and reviewed the application with respect to the applicability of Ontario Regulation #319/09 (Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses), Quinte Conservation policies, and the natural hazard policy of the Provincial Policy Statement, as well as requirements under the Quinte Region Source Protection Plan. Staff have also reviewed the Environmental Site Evaluation Report, by Ecological Services, dated June 3, 2015. Based on our review, we do not object to the approval of this application as presented. Ontario Regulation #319/09 (Quinte Conservation Authority: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses) A portion of the subject lands lie within the regulated area of Hungry Lake, unnamed wetlands and a tributary of Hungry Lake. The owners will need to apply to the Conservation Authority for a permit prior to development (construction / filling/ excavation/ site grading) within 30 metres of the 1:100 year floodplain of Hungry Lake, within 30 metres of any wetland boundary, and within 30 metres of the high water mark of the tributary of Hungry Lake. Through the permit application process, the Authority will identify any potential concerns associated with any natural hazards on the subject lands, and review the permit application in light of Regulation #319/09 and Authority policies before deciding to issue or deny the permit.

c.c.

Michael & Tyana Owen

Tim Trustham Planner/Ecologist

August 28, 2015 Date

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Ministry of Municipal Affairs And Housing

Ministère des Affaires municipales et du Logement

Municipal Services Office Bureau des services aux municipalités Eastern Region Région de l’Est 8 Estate Lane 8 chemin Estate Rockwood House Maison Rockwood Kingston ON K7M 9A8 Kingston ON K7M 9A8 Phone: (613) 545-2100 Téléphone: (613) 545-2100 Fax: (613) 548-6822 Télécopieur: (613) 548-6822 Toll Free: 1-800-267-9438 Sans frais: 1-800-267-9438 February 12, 2016 Joe Gallivan, MCIP, RPP Director of Planning and Economic Development County of Frontenac 2069 Battersea Road Glenburnie, ON, K0H 1S0 RE: Township of Central Frontenac – Proposed Draft Official Plan Amendment – Michael and Tyana Owen - MMAH File No.: 10-OP-153666 Dear Mr. Gallivan, Thank you for providing the Ministry the opportunity to review the subject draft Official Plan Amendment (OPA) for the Township of Central Frontenac. The subject lands are described as Part Lot 28, Concession 1, former Township of Olden and known municipally as 1091 Gold Russ Lane. The lands are located in a rural area of Central Frontenac along the south side of Hungry Lake. The subject property is approximately 9.7 hectares (24 acres) containing an existing dwelling, septic system, well and solar panels. The property is currently accessed through two private lanes, Gold Russ Lane and Grey Rock Lane. The property is also within the Hungry Lake Barrens ANSI. The purpose and effect of the subject OPA is to redesignate the subject lands from Rural District to Waterfront District in the Central Frontenac Official Plan to support the creation of two new residential lots. Section 3.6.2 of the Central Frontenac Official Plan requires that new waterfront development within 300 metres of the shoreline of a water body shall require an amendment to the Official Plan. Development on a Private Road The County of Frontenac is currently in the process of completing a Private Roads Study. One of the stated goals of this study is: “To create planning policy that can be incorporated into each of the four lower-tier Official Plans to allow for consideration of new development on private roads.” The subject OPA would serve to enable the creation of two residential lots through future consent applications, which would be accessed by two existing private roads.

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Based on the sketch submitted in support of the Township consent applications, it appears that Grey Rock Lane would serve as the approximate boundary line between the proposed consents. It appears that until the completion of the Private Roads Study, the proposed OPA would be premature. It is recommended that the subject OPA be assessed in conjunction with the completed findings of the Private Roads Study. Hungry Lake Barrens Provincially Significant Life Science ANSI The proposed development occurs within the Hungry Lake Barrens provincially significant life science ANSI. The proposed Official Plan amendment would establish a principle of development for two new residential lots to be created on the subject lands. PPS policy 2.1.5 e) states that, “Development and site alteration shall not be permitted in: significant areas of natural and scientific interest unless it has been demonstrated that there will be no negative impacts on the natural feature or their ecological functions”. This policy is mirrored in section 7.1.4.2 –Significant Areas of Natural and Scientific Interest (ANSI) within the Frontenac County Official Plan. The ministry concurs with the results of the Environmental Site Evaluation that the proposed development would not negatively impact the ANSI or its ecological function. Water Quality and Quantity The Environmental Site Evaluation identifies a series of mitigative measures to ensure water quality protection of Hungry Lake. Those recommendations are as follows:  No development shall be permitted until a site plan agreement has been entered into and registered against title to the lands;  No timber cutting shall be permitted except to accommodate the footprint of the building;  No building envelope shall be built or situated on exposed rock ridges;  No building envelope shall be constructed on a slope of greater than 10%;  All development must be set back a minimum distance of 30 m from the edge of the wetland associated with Dead Creek and Hungry Lake, and no cutting or removal of trees and /or disturbance of the soil mantle shall be permitted within the setback area;  All development must be setback a minimum of 30 m from the high water level (mark) of Hungry Lake. This ministry is supportive of these measures and their implementation through the consent and rezoning processes. Habitat of Endangered and Threatened Species The protection of endangered and threatened species and their habitat is an identified provincial interest in the Provincial Policy Statement (PPS), 2014. PPS policy 2.1.7 states that, “Development and site alteration shall not be permitted in habitat of endangered and threatened species, except in accordance with provincial and federal requirements.” This policy is echoed in section 7.1.4.5 –Endangered and Threatened Species - Policies within the Frontenac County Official Plan.

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Based on a review of the Environmental Site Evaluation completed by Ecological Services, it is recommended that additional study be undertaken to adequately determine the presence of endangered or threatened species or their habitat. It is recommended that an Environmental Impact Statement (EIS) be completed to add further details, including a full species list to better enable a complete review of the proposal. It is quite likely that Blanding’s Turtle (Threatened), Common Five-lined Skink (Special Concern), Eastern Ribbon Snake (Special Concern), Eastern Small-footed Myotis (Endangered), Northern Myotis (Endangered) and Snapping Turtle (Special Concern) are present on site. It is also likely that Whip-poor-will (Threatened), Gray Ratsnake (Threatened) and Common Nighthawk (Special Concern) are present in the area. Although no other threatened or endangered species or their habitat have been documented in the area of the proposed project, these features may be present and this list should not be considered complete. Due to the probable presence of Blanding’s Turtle and Snapping Turtle in the area, more detailed surveys for reptiles and amphibians are required at the appropriate time of year. The Environmental Impact Statement (EIS) should be undertaken by a qualified professional(s) to identify the significance and potential impacts to endangered and threatened species. It is further noted that the habitat of Special Concern species should be considered Significant Wildlife Habitat. The Ministry of Natural Resources and Forestry (MNRF) should be consulted for appropriate survey protocols and habitat delineation information. Upon review of this evaluation and prior to the approval of this application, it is recommended that any potential avoidance or mitigation measures be determined or arrangements for registration or an Endangered Species Act permit be made if necessary. Significant Woodland The ministry concurs with the conclusions of the Environmental Site Evaluation that there are no significant woodlands on the subject lands. Fish Habitat The subject lands are adjacent to Hungry Lake, which is a cold water lake. The Environmental Site Evaluation indicates Hungry Lake supports largemouth and smallmouth bass, northern pike, lake trout, yellow perch, panfish as well as stocked splake. In addition, the Ministry of Natural Resources and Forestry has identified brown bullhead, rock bass, white sucker cisco, northern pike, bluegill, walleye and pumpkinseed in the area. The ministry concurs with the conclusion of the Environmental Site Evaluation that the development will not take place in fish habitat. The ministry further supports the recommended mitigative measures of requiring a minimum development setback of 30 metres from the edge of the wetland associated with Dead Creek, the high water level of Hungry Lake, and that no docks shall be permitted within the wetland associated with Dead Creek. Wetland The ministry notes that a broader examination of the array of wetland units in the area and the distances between them, suggests that if these areas were complexed there is a good probability that they would rank as a Provincially Significant Wetland. For this reason, it is recommended that the wetland areas be evaluated as if they were provincially significant. Therefore, it is recommended that an Environmental Impact Statement (EIS) evaluate any impacts to the wetland within the 120 metre adjacent zone. It is also recommended that the EIS investigate appropriate ways of allowing for development while ensuring the wetland function is maintained.

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The ministry notes that it is likely that the 30 metre setback being proposed (where no cutting or removal of trees and/or disturbance of the soil mantle would occur) would be found to be suitable to protect the function of these wetlands. Archaeology and Cultural Heritage Resources The Ministry of Tourism, Culture and Sport (MTCS) has received a Stage 2 archaeological assessment, which is currently under review. MTCS in their review of archaeological assessments does provide the ability for an applicant to apply for an expedited review. At this time, there has been no request for an expedited review. An expedited review request could be done through MTCS’s database system. Until such time as the report has been reviewed, a decision on the application would be premature. With respect to built heritage and cultural heritage landscapes, it is recommended that the applicant consult with the Township to determine whether any exist that are considered to be of cultural heritage value or interest and whether a heritage impact assessment will be required. The Ministry should be notified if any of these buildings or landscapes are identified as being of potential provincial significance. Other Approvals Public Lands Act The bed of Hungry Lake is public land. As such, if any in-water works (e.g. docks) are being considered below the spring high water mark, MNRF must be contacted, for approval under the Public Lands Act. Endangered Species Act, 2007 Based on the information provided, endangered or threatened species may be impacted by the proposed development. It is recommended that the proponent contact the Ministry of Natural Resources and Forestry (MNRF) to discuss authorizations as well as avoidance and mitigation options. Species listed as endangered or threatened on the Species at Risk in Ontario (SARO) list are protected under the Endangered Species Act, 2007 (ESA). Section 9(1) of the ESA prohibits a person from killing, harming, harassing, capturing or taking a member of a species listed as endangered, threatened or extirpated on the SARO list. Section 10(1) of the ESA prohibits the damage or destruction of habitat of a species listed as endangered or threatened on the SARO list. A person(s) should ensure their proposed activities will not adversely affect a Species at Risk or its habitat protected under the ESA. If an impact to a Species at Risk or its habitat cannot be avoided, a person(s) should contact MNRF to discuss options, including applying for an authorization under the ESA. In situations where an activity is not registered with or authorized by the MNRF, a person(s) must comply with the ESA by modifying proposed activities to avoid impacts to Species at Risk and habitat protected under the ESA. Quinte Conservation A portion of the subject lands lie within the regulated area of Hungry Lake, unnamed wetlands and a tributary of Hungry Lake. The owners will need to apply to Quinte Conservation Authority for a permit prior to development (construction/filling/excavation/site grading) within 30 metres of the 1:100 year floodplain of Hungry Lake, within 30 metres of any wetland boundary, and within 30 metres of the high water mark of the tributary of Hungry Lake. Summary It is recommended that further study be required to ensure consistency with the Provincial Policy Statement (PPS), 2014 and the Frontenac County Official Plan as outlined above. An Environmental Impact Study (EIS) should be undertaken in accordance with the above comments in order to appropriately determine the presence of endangered and threatened species or their habitat. The EIS should also examine appropriate ways of allowing for development while ensuring the wetland function is maintained.

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Furthermore, the subject OPA should be reviewed in conjunction with a completed archaeological assessment and the County’s Private Roads Study. If you have any questions, feel free to contact me at 613-545-2121 or by email at Damien.Schaefer@ontario.ca Best regards,

Damien Schaefer, MCIP, RPP Planner Municipal Services Office – Eastern cc:

Joe Gallivan – Director of Planning and Economic Development – Frontenac County Cathy MacMunn - Clerk/Planning Manager, Central Frontenac

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Report 2015-050 Council Information Report To:

Warden and Members of Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Kelly J. Pender, Chief Administrative Officer

Date of meeting:

April 20, 2016

Re:

Service Delivery and Organizational Review (SDOR) – Review of Recommendations

Recommendation This report is for information purposes only. Background In 2013 County Council engaged the audit/consulting firm of KPMG to undertake a Service Delivery and Organizational Review (SDOR). The report was approved in early 2014 and staff were given direction to implement the report’s recommendations. A full copy of the SDOR can be found here Comment We have passed the second anniversary of the approval of the SDOR. Providing Council with regular status reports on strategic documents such as the SDOR is an important element of transparency and accountability. The purpose of this report is to summarize the recommendations contained in the report and the actions taken to date.

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The table below provides an overview of the recommendations and actions to date.

KPMG Recommended Opportunities & Recommendations

Comment

Review fleet requirements for corporate vehicles and implement a requirement for a business case prior to the purchase of any new vehicle. All vehicles at the end of their life cycle are to be declared surplus and sold.

Complete – one vehicle declared surplus and sold.

Implement a corporate wide absenteeism program administered as a wellness program in partnership with the unions.

Complete and ongoing.

Leave the reception desk vacant for breaks and lunch with a sign indicating where a visitor can go for assistance

Complete.

Implement a formal cross training program to Informal. increase the capacity of the organization.

Distribute past, current and future gas tax revenue to the member municipalities to assist in the funding of their road networks, keeping a small balance for appropriate corporate spending.

Complete.

Standardize the work week in Corporate Services to 35 hours per week.

Complete.

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Re-implement a Christmas party for staff as a way of reminding Council and staff that they are part of a common endeavour. Alcohol is to be selffinanced by staff.

Not Implemented. 2017 Budget for consideration.

Push administrative tasks, such as mail delivery, to the appropriate level in the organization.

Complete.

Council regularly consider one new policy prepared by staff at each Committee of the Whole meeting. Additionally, all personnel policies should be compiled and approved by Council.

Ongoing – but not as frequently as recommended.

Implement the proposed changes to the Corporate Services department to improve both accountabilities and the decision making processes within Corporate Services.

Complete.

Implement the proposed Council agenda preparation process to remove the organization wide angst of Council reports

Complete.

Partner with an outside service provider for GIS services should the demand from member municipalities increase.

Using internal resources – shared services model implemented.

Contract with external information technology firms to implement large IT projects.

Completed server virtualization project using external resources.

Investigate the feasibility of a municipal dispatch centre for EMS and fire services.

Provincial responsibility. Still under consideration.

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Actively support AMO’s position on eliminating the legislative requirement of nursing home ownership detailed in its 2009 White Paper to provide future opportunity for change in service delivery.

Not currently an AMO priority.

Continue to evaluate the value of in house communications advice to determine whether the position should be contracted or remain in house.

Being offered in-house.

Determine three processes that would benefit from a lean 6 sigma investment and implement one blitz Kaizen per year.

Seven projects complete or nearing completion. Internal resources being trained to complete more projects and in-grain a continuous improvement culture.

Continue to monitor the cost per call and operating cost per unit hour for EMS; develop a plan to reduce the operating cost per unit hour to the average of the Hastings, Guelph and Sudbury ambulance services.

Ongoing.

Prepare a strategic plan that lays out an agreed future role for the County in the delivery of municipal services.

Approved by Council in June 2014. To be reviewed in 2016.

Complete an asset management plan and develop a life cycle funding model to fund the infrastructure gap.

Completed. Implemented at .65% for ten years (currently in year 2), plus borrowing. Consultant recommended 1% with no provision for borrowing.

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Create operating stabilization reserves for Fairmount Home and Frontenac Paramedic Services with a targeted reserve balance of 10%of annual operating expenditures for the department.

Reserve implemented. Currently less than the 10% recommended. Ongoing monitoring recommended by staff.

Work with the Townships to develop a plan to increase the level of shared services in the County, remembering good paper ensures good business.

Ongoing.

Share the vacated tax room from the uploading of social services to the Province of Ontario with the lower tier municipalities.

Complete. Rationalized at the City of Kingston.

Annually pass a Budget schedule in September ensuring the passage of the operating and capital budgets by December 31st of each year

Yes for non-election years.

Cross train and pool administrative resources to improve the efficiency and effectiveness of the organization’s administrative backbone.

Ongoing.

Reduce the number of staff meetings required of Corporate Services staff to one 45 minute staff meeting per month. Reduce the number of senior management team meetings to one meeting per week of 1 hour duration.

Implemented for Corporate Services.

Review the minute taking requirements for staff meetings

Implemented and rationalized.

Senior management now 2x per month – average 2 hours.

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Reduce the number of staff in attendance at Council meetings thereby lowering the cost of Council meetings and ensuring that staff are focused on work that is of highest and best use to the County.

Implemented. Generally limited to Directors and Communications Officer. Others only as required to support reports.

Report quarterly to Council’s Committee of the Whole on the financial performance of the Frontenac Paramedic Service and Fairmount Home.

Implemented.

Develop a policy of gradual adjustments to the tax levy to avoid unforeseen

Budget policy adopted and implemented commencing with the 2015 budget year. Long Range Financial Plan and Business Planning Implemented.

P. 20

Review of administration offices

Underway.

P. 21

Statement of values for departments

Included in Business Plans commencing in 2016.

It is the intention of staff that this is the last update document for the SDOR. In conjunction with strategic plans, external operational reviews are a widely used by municipalities to ensure alignment with citizens expectations and ensure efficient and effective operations. Sustainability Implications Implementing the best practices and recommendations contained in the SDOR will help the County achieve sustainability objectives. Financial Implications None at this time.

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Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team

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Report 2016-051 COUNCIL INFORMATION REPORT Warden and Council Members of the County of Frontenac

To: From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency Paramedic Services

Transportation

Services/Chief

Date prepared:

March 18, 2016

Date of meeting:

April 20, 2016

Re:

Emergency and Transportation Services - 2015 Year in Review

Recommendation This Report is for information purposes only. Background In order to improve service delivery and build upon past achievements, it is important to review accomplishments and success. Comment The County Council 2015 – 2016 Priorities are a guide for staff as we strive to improve ourselves and the organization. Community Engagement Improve Many Council members has taken the opportunity to do “ride-outs” with paramedic crews. It has been a mutually positive exercise as the paramedic crews get to show what their role is and Councillors get to understand the complex nature of a paramedic response. Public awareness was a major focus of ETS in 2015. Many examples of FPS displays, events and engagement are presented in the report. In later 2015, we launched a twitter feed @FPSParamedics; it has quickly grown in followers and has boosted morale Administrative Report Emergency and Transportation Services – 2015 Year in Review April 20, 2016

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because of the public response to the difficult role of paramedics. Marine Services continued with its successful twitter feed and the Constant Contact email system; both continue to grow and with citizen input improve in communicating important information to the travelling public. Skills Enhancement Embrace In 2015 much enthuses was focused on staff skills and opportunity. The paramedics participated, with the support of County Council, in a mental wellness program called “Compassion fatigue and Vicarious Trauma”. Several FPS and MS staff are participating on LIFT Teams to develop skills regarding LEAN and efficiency management. FPS was given a unique opportunity to participate in a five (5) site global project involving a new, state of the art safety concept vehicle. The Integrated Patient Transport System (IPTS) ambulance was trialled here in The Frontenacs. The experience allowed paramedics to give input into the vehicle of the future and see a world outside of County of Frontenac. Leadership Strengthen During 2015 many teams were formed to work on short term and long term strategic thinking and specific projects. The Paramedic Advocacy Team (PAT), LIFT Teams, IPTS Team and Recognition Team to name a few. The ETS management team continued its journey of accountability through the ongoing Loyalist College program. Building confidence and collaboration will create a culture of trust and continue to allow focus on the job at hand; service to our clients be they travellers on our ferry, patients in our ambulances or citizens struck by a natural or man-made disaster. The front line teams, management/logistics staff and Senior Leadership at ETS hope you enjoy our 2015 Year in Review as much as we have enjoyed reminiscing about our positive achievements as we prepared and are presenting it to you. Sustainability Implications In viewing the 2015 Year in Review, one can appreciate the importance of community engagement and protection provided through the programs operated by ETS and the quality patient care offered and advocacy undertaken by FPS. Financial Implications None. Organizations, Departments and Individuals Consulted and/or Affected None. Administrative Report Emergency and Transportation Services – 2015 Year in Review April 20, 2016

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2015 Year in Review Emergency and Transportation Services (ETS), County of Frontenac

2015 Year in Review

Emergency and Transportation Services

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Original Art by ETS Team, 2015

Welcome I am excited to present the Emergency and Transportation Services, 2015 Year in Review. One of the highlights of the year, of course, was the celebration of the County of Frontenac’s 150th Anniversary, in which FPS contributed a static display that included Ontario’s oldest ambulance (no, I did not work on it during my career!). A special thanks to the County of Lambton Museum for loaning Emergency Health Services vehicle #0001 to us (pictured below). Without a doubt, 2015 was a very busy year providing service to the citizens, either travelling on our ferry or the patients our paramedics provided excellent care to. You will have the opportunity to read about those highlights in the pages following.

Leadership is as much an art as it is a science. As the Chief, I have appreciated the input of Paramedics, Union leadership, Support staff and my Deputies to ensure I know that we are in balance; thank you to all for that. The art piece now displayed in our HQ (and above) is an example of skills enhancement, team-building and creativity. Much as in their everyday roles, our team was presented with tasks that challenged their skillset and levels of comfort. It is no surprise to me that in the end we rallied together, each contributing uniquely and the result was a quality piece of art. The front line teams, management, logistics staff and Senior Leadership at ETS hope you enjoy our 2015 Year in Review as much as we have enjoyed reminiscing about our positive achievements during the year.

Staff continue to strive to improve the organization and ourselves, while being guided by County Councils’ mission, vision, strategic goals and the priorities of:   

Improve – Community Engagement Embrace – Skills Enhancement Strengthen – Leadership

2015 Year in Review

Paul J. Charbonneau, Director of Emergency and Transportation Services & Chief of Paramedics

Emergency and Transportation Services

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Performance Standards - Dashboard 2015 Response Time Standard (RTS)

Response Time Standard (RTS) is set annually, and measures the time it takes from when a call is received to when a paramedic arrives on scene. We are happy to report that Frontenac Paramedic Services are exceeding the standard that we set.

2015 Call Volume by Patient Age



18 calls for patients 100 years or older; 510 for patients 0-9 years old. Call volumes continue to increase for 80-89 years; 55% of FPS’s call volume is for those 60 years or older. 2015 Calls by Final Code Group 214

10238

Cardiac Arrest

2015 Year in Review

Other

2521

3228

Trauma

Medical

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Performance Standards (cont.) Collaborative Culture of Safety In October 2015, FPS Management staff, along with the Paramedic Union Executive and Council Liaison, received training on the “Collaborative Culture of Safety”.

improvement, and learning how the systems created interact. This approach to investigating incidents in the workplace, aims to identify risk rather than lay blame with the goal to improving patient and worker safety.

This explored how to mitigate risk, improve performance and limit errors, thereby assisting in determining where to place emphasis for

Paramedic Wellness FPS formed a Peer Support Team to assist Paramedics with issues that may be affecting their mental wellness in the workplace.

With the ongoing support of Frontenac County Council, Frontenac Paramedic Services continues to support the mental wellness of Paramedics.

2015 Year in Review

In 2015 new members for the Peer Support Team were nominated by their coworkers, and all team members received training in MANERS (psychological first aid) and ASIST (Applied Suicide Intervention Skills Training).

Emergency and Transportation Services

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Performance Standards (cont.) Community Paramedicine

Frontenac Paramedic Services received $156,800 in funding from the Ministry of Health and Long Term Care for a Community Paramedicine Project, “Identifying and Filling the Gaps Together”.

Through this initiative a research project was undertaken with Queen’s University to identify and establish a framework for future Community Paramedicine Projects within the County of Frontenac and the City of Kingston.

north part of the County, for a total of 19 in 2015. In addition, a Paramedic referral to Community Care Access Centre program was also launched.

Community Paramedicine Wellness Clinics were continued on Wolfe Island and expanded into the

Improving Patient Care With a growing concern over narcotic overdoses in Ontario, Primary Care Paramedics (PCP’s) have now been certified to administer a narcotic antidote known as Narcan (naloxone). Previously this medication was only provided by Advanced Care Paramedics (ACPs).

2015 Year in Review

ACPs saw the addition of Calcium Gluconate to treat patients experiencing life threatening hyperkalemia, a condition which can cause disturbances in the heart rhythm. These enhancements will benefit the citizens of the County of Frontenac.

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Performance Standards (cont.)

E-learning FPS launched an eLearning platform to enhance training and education provided to Paramedics. This eLearning program allows Paramedics to decrease the time spent in the classroom for Continuing Medical Education (CME) and to complete mandatory and optional training at a time that is convenient for them.

Gale Chevalier Deputy Chief of Performance Standards

2015 Year in Review

Emergency and Transportation Services

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Operations Logistics LEAN Six Sigma Projects The County of Frontenac has invested in Six Sigma, a quality program that aims to improve customer experience, lowers costs, and builds a better business, process

and leaders. It does this by analyzing the business and processes used and describes quantitatively how a process is performing. The business (employees and management) then make recommendations for lean improvement, by the Six Sigma process of define, measure, analyze, improve, control. The Logistics Team continue to focus on better management of their resources, inventory and taking advantage of skillsets in house, and below are the results of their 5 initiatives.

Travel Less Scheduled runs by Logistics has resulted in a decrease in mileage and maintenance on vehicles.
Increased Stock at Stations Stock levels have been increased at stations, making daily replenishing unnecessary, thus resulting in less travel. The Logistics teams have cut down visits to 2 of the busiest stations from daily to 3 times a week.
Inventory Management When drug product arrives, it is now scanned and entered into a database which notifies staff when expiration dates are coming up. With this knowledge, staff can circulate or rotate products prior to expiration, to locations that have greater need.

This has decreased the disposal of expired items by 11% * 4. Additional Vehicle

The usage of a second vehicle has enhanced the Logistics departments’ capabilities to achieve more in a shorter period of time, thereby increasing efficiencies. 5. Building Maintenance Since 2014, building maintenance has regularly been reviewed for items in which logistics staff are capable and trained to complete, which has decreased outsourcing. Building maintenance contractor costs: 2013 = $10,576 2014 = $2,511 2015 = $1,497

Data from May - Aug, 2014 (without LEAN) and May - Aug, 2015 (with LEAN).

2015 Year in Review

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Operations (cont.)

2015 Year in Review

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Operations (cont.) Helmets The Uniform & Equipment Committee did extensive research on the current requirements for a Paramedic Safety Helmet, and was also mindful of comfort and cost effectiveness. The result was that paramedics were issued the Pacific A10 Paramedic Helmet, in November, which we are pleased to say has the following features:   

One size fits all. Internal face shield. One hand to adjust head size “on the fly”.

 



 

No expiry date. Has easily removable head leather for cleaning (internally). Light weight and smaller than current helmet. Has a low profile making it possible to wear inside the Ambulance. Quick release buckle. Meets current industry standards.

A Fortune Move Early in 2015, it was identified that a greater connection was needed between front-line Paramedic staff, Superintendents (6) and the Deputy Chief of Operations (1). Having the Operations Department situated at the County of Frontenac Administrative Offices was further distancing them from achieving this goal, combined with limitations on office space and parking availability.

The Fortune Cres location was identified as an option that could remedy this situation and realign Operations with the Logistics department, allowing Paramedic modified staff to report directly to the base, ample parking, easy access to the 401 and Hwy 38, and to the downtown core. On July 29, 2015, the Operations Department moved, and we are happy to report that the team has noticed a sizable difference. Pop in, coffee’s on at 706 Fortune Cres!

2015 Year in Review

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Operations (cont.) The Integrated Patient Transfer System

Towards the end of 2015, Frontenac Paramedics Services was selected to participate in a first of its kind, 3-month trial of the Integrated Patient Transport System (IPTS) Beta Test, with partners Crestline (ambulance manufacturer) and Ferno (equipment manufacturer). 24 Frontenac Paramedics worked from the Ford Transit ambulance, performing real calls and putting it through its paces to collect valuable information for both of the manufacturers. The medics assessed and tested the improved safety advantages of the Ford Transit chassis, the Crestline/Ferno patient compartment box, including the Ferno Fast Trac system and the power stretcher INTrax system. While this vehicle currently does not meet the needs of our front-line medics, the companies have gained invaluable input and plan to implement the findings in the next version and we look forward to being involved in future developments. Dave Gemmill Deputy Chief of Operations

2015 Year in Review

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Community Engagement We were very proud to support over 20 initiatives in 2015 that promoted community and paramedic well-being, safety, health, education, culture, sport and recreation.

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Community Engagement (cont.)

Find Us on Twitter

@FPSParamedics

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In the News

Frontenac Paramedic Services received a lot of attention from the media in 2015, particularly around paramedic wellness, PTSD, the trial ambulance, and road safety.

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Emergency Management

The County of Frontenac’s Emergency Management Team, under the guidance of the Emergency Management Program Committee, strive to enhance the resiliency within Frontenac County. The group follows a comprehensive and inclusive approach with the townships which include training courses, collaborative planning, and communication. They are obliged to meet the requirements for annual compliance under the Emergency Management Civil Protection Act, which the County of Frontenac has met for 2015.

2015 Year in Review

2015 Achievements Include: 

The County hosted the Ontario Fire Marshals and Emergency Management mandatory training for the community control groups. All four townships (47 people) participated in this training, consisting of Incident Management Systems Basic Training, Continuity of Operations overview, note-taking overview, and hazard review.



Emergency Preparedness Week consisted of several activities including Environment Canada’s CANWARN weather training for 22 community members, an emergency preparedness lunch & learn for county staff, and a draw for four emergency weather radios.



The County of Frontenac and the Frontenac Emergency Communications Group were featured on the importance of emergency communications in multiple publications including one from overseas.

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Emergency Management (cont.)



As the County of Frontenac celebrated their 150th anniversary in 2015, the Emergency Management group was engaged by the County, and tasked to do risk assessment planning for the public celebrations.

 This year’s public education campaign included newspaper ads in the local papers, a public emergency management display board which contained information on local hazards, emergency kits, preparedness strategies for seniors, and provided brochures and audiovisual materials.

Mark Podgers Operations Superintendent

2015 Year in Review

Emergency and Transportation Services

2016-051 Emergency and Transportation Services 2015 Year in …

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AGENDA ITEM #b)

Marine Services 2015 Highlights It is a privilege to serve the travelling public and the residents, in the operation of the ferry for transportation to-and-from Howe Island. Marine Services is pleased to report The Frontenac – Howe Islander transported 219,020 vehicles and performed 28,076 successful crossings safely, which is a 7% increase in traffic compared to 2014 levels. The majority of the crossings consisted of passenger vehicles. The 5055 heavy truck crossings in 2015 was a decrease from the previous year.

 219, 020 vehicles transported; 28, 076 crossings.

 7 % increase in traffic (mainly consisting of passenger vehicles).

 The number of heavy truck …vehicles carried

voyages, 5055, saw a slight decrease from last year.

 35.15 hours of service interruption due to environmental factors (down from previous year).

Number of Voages Made

…successful safe crossings

of Voyages by Year

29000 28076

28000 27000

7% 26201

26035

2013

2014

26000 25000

2015 Year in Review

2015

Emergency and Transportation Services

2016-051 Emergency and Transportation Services 2015 Year in …

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AGENDA ITEM #b)

Marine Services (cont.)

Vessel operations in winter weather can be challenging and risky. Rolling, pitching, slippery decks, freezing spray, blowing snow and sleet are some of few challenges that are faced by crew on an annual basis. With this, the safety of the crew, passengers and

vessel are always a top priority. Occasionally operations need to be curtailed to protect those who use and provide the ferry service. Although Marine Services continually strives to minimize or reduce service interruptions, there can be dynamic forces at play that can make this a challenge such as environmental and mechanical factors.

Environmental Factors

of hours of interuption

The environmental factor, mainly wind and moving ice floes, is one that there is little or no control over. In 2015 three (3) separate heavy winds and ice movements interrupted service for 35.15 hours.

Service Interuption due to Weather/ Ice Related Conditions 300 200 100

196.72 94.46

35.15

0 2013

2014

2015

Years

Marine Services are happy to report that the 2015 Service Interruption due to Weather/ Ice Related Conditions figure is significantly down from 192.72 hours recorded in 2014. On April 11, 2015, a heavy weather event shut down ferry operation for 16 hours which also resulted in a broken drive cable. In order to replace the cable, an additional downtime of 3.8 hours was required.

2015 Year in Review

Emergency and Transportation Services

2016-051 Emergency and Transportation Services 2015 Year in …

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AGENDA ITEM #b)

Marine Services (cont.) Mechanical Factors

Hours out of service

Unscheduled Service Interuptions (hours) 30

21.3

20 10

9.9 4.6

This year saw an increase in unscheduled mechanical maintenance, related primarily to the replacement of drive cables that had become overstressed or damaged outside of yearly replacement cycles.

0 2013

2014

2015

Years

Dock Refurbishment The Ministry of Transportation awarded Doornekamp Construction a contract (in October 2015) for the refurbishment of both docks on the mainland and island terminals, which required the replacement of the existing staving and additional support in the wear areas. Work has progressed slowly on this primarily due to weather delays. An early 2016 completion date is anticipated for this upgrade.

Bubbler System A bubbler system is comprised of two separate components, one being the air compressors and the other being the air pipes that move the compressed air to the individual exit holes in the piping. In December of 2015 two of four forty horse power compressors were replaced with one highly efficient 100 horsepower unit.

2015 Year in Review

Emergency and Transportation Services

2016-051 Emergency and Transportation Services 2015 Year in …

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AGENDA ITEM #b)

Ice Management Our ice management is always at the mercy of not only ice movements, but ice thickness, ambient temperatures and wind patterns. Although bubbler systems are used to combat this, they are not the perfect system for ice management as they have little or no impact on ice shoves. Ice shove comes in two forms 1) ice pushed into the track from above or below the ferry track or 2) when the ferry pushes the ice under the approach ramps similar to a snow plow. In 2015, a decision was made to proactively mitigate the effect of ferry driven ice shove by its removal as it builds up, which can result in ferry users being inconvenienced by period of up to 45 minutes. Despite the pause in service, this method has proven to be successful on a global scale and supports its continuation in future years.

Marine Services Communications

Marine services continue to use Twitter, email and electronic sign notification systems to inform the public of service outages and changing of ferry schedules. Sign up for Alerts: http://enews.frontenaccounty.ca/ Twitter: @HICountyFerry

A Lean, Marine Service As it is a priority to deliver the most efficient service to the community, the County of Frontenac has embarked on several LEAN initiatives to evaluate its various processes throughout the various departments. The Marine Services Division is proud to have been chosen as a LEAN case study, with the intent to review the Fare & Fees and Cash Collection process aboard its vessel, and very much looks forward to the completion and recommendation of the capital projects in 2016.

Campbell Dailey Marine Services Supervisor

2015 Year in Review

Emergency and Transportation Services

2016-051 Emergency and Transportation Services 2015 Year in …

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AGENDA ITEM #a)

Minutes of the Community Development Advisory Committee Meeting March 17, 2016 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, March 17, 2016 at 10:00 AM Present: Robert Clinton Barrie Gilbert Betty Hunter Tracy John Wilma Kenny Darwyn Sproule Councillor John McDougall, Council Liaison Councillor Ron Higgins Warden Frances Smith Staff Present: Anne Marie Young, Manager of Economic Development Kelly Pender, CAO Others: Chris Hammer Ian Arthurs

Call to Order Wilma Kenny called the meeting to order at 10:05 a.m. Anne Marie Young then assumed the chair for the elections of officers.

SAC Meeting Minutes March 17, 2016 -10:00 AM

Report of the Community Development Advisory Committee All i…

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AGENDA ITEM #a)

Election of Officers a. Election of Chair Moved By: Seconded By:

Wilma Kenny Councillor John McDougal

That Robert Clinton be elected Chair of the Community Development Advisory Committee for 2016. CARRIED Moved By: Seconded By

Warden Frances Smith Councillor Higgins

THAT nominations for Chair be closed. CARRIED b. Election of Vice Chair Moved By: Seconded By

Darwyn Sproule Councillor Ron Higgins

THAT Betty Hunter be elected Vice-Chair of the Community Development Advisory Committee for 2016. CARRIED Moved by: Seconded by:

Councillor Ron Higgins Councillor John McDougal

THAT nominations for Vice-Chair be closed. CARRIED Robert Clinton assumed the chair. 3. Adoption of the Agenda Moved by: Seconded by:

Councillor Ron Higgins Councillor John McDougal

That the agenda for the March 17, 2016 meeting of the Community Development Advisory Committee be adopted. CARRIED

Community Development Advisory Committee Meeting Minutes March 17, 2016

Report of the Community Development Advisory Committee All i…

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AGENDA ITEM #a)

Disclosure of Pecuniary Interest and General Nature Thereof None were declared.
Adoption of Minutes a. Minutes of Meeting held January 6, 2016 Moved by: Seconded by:

Councillor Ron Higgins Dr. Barrie Gilbert

That the minutes of the Community Development Advisory Committee meeting held January 6, 2016 be adopted. CARRIED 6. Deputations and/or Presentations a. Dieter Eberhardt and Kent Labbette of the L&A Ridge Runners Snowmobile Club addressed the Committee regarding a request to allow snowmobile use on the K&P Trail south of the Cataraqui Trail to Orser Road. Moved by: Seconded by:

Councillor Ron Higgins Councillor John McDougal CARRIED

That snowmobiling be a permitted use on the 6 km portion of the County owned K&P Trail from Orser Road north to the junction at the Cataraqui Trail, east of Harrowsmith. b. Cindy Cassidy of the Eastern Ontario Trails Alliance (EOTA), provided the Committee with a presentation on the operations of the EOTA EOTA manages trail development, trail maintenance and marketing and are contracted by some municipalities to deliver these services. Discussion ensued around the trail maintenance for the K&P trail. To date the maintenance of the K&P Trail is managed by County staff and is performed on as needed basis and within the allotted budget at $800 per km. Moved by: Seconded by:

Councillor Ron Higgins Councillor John McDougal

That staff be directed to investigate options for contracting for the maintenance of the K&P Trail. CARRIED

Community Development Advisory Committee Meeting Minutes March 17, 2016

Report of the Community Development Advisory Committee All i…

Page 3 of 5

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AGENDA ITEM #a)

Briefings a. Kelly Pender, Chief Administrative Officer, briefed the Committee on its roles and responsibilities as well as the roles and responsibilities of staff and others, in order to advance economic development in the Frontenacs. Mr. Pender offered scenarios that showed the time commitment that it would take council, committee and staff to implement each. In summary he reiterated that we have three years and $500k (plus grants/partnerships) to make a difference. Our plans are in place – our objectives are clear – our politicians are supportive, but others are ahead of us. The branding exercise is now in progress. Aligning Planning & Economic Development gives us a strategic advantage and hiring a Community Development Officer – July 1st for 3 years moving from planning to action.
Reports to the Community Development Advisory a. 2016-042 Community Development Advisory Committee Economic Development Report Anne Marie Young reviewed the economic development report to the committee. She reminded every one of the Sustainability breakfast and that Dan Borowec, Director of Economic Development & Tourism for Northumberland County has agreed to be guest speaker will give a presentation on their Ontario Agri-Food Venture Centre (food hub) which is located in Cobourg. b. Discussion on Potential Food Hub Ron Higgins introduced Ian Arthurs, executive chef for Chez Piggy in Kingston. Ian offered an update of a recent meeting which he facilitated for like-minded people who are interested in the development of a Food Hub or facsimile in Kingston and area. He stated that there is a long way to go in the process and the first step is to find out the need. It is the general feeling so far that any development should not compete with services offered at the facilities located in Cobourg and Smith Falls. He will make the committee aware of future meetings and hoped there will be opportunities for the City and the surrounding municipalities in the region to work together to advance this cause.
Communications a. Correspondence from the L&A Ridge Runners Snowmobile Club
Other Business It was noted that Richard Allen, Councillor for the City of Kingston will be facilitating a Farm Familiarization Tour of 3 area farms on April 23, 2016.

Community Development Advisory Committee Meeting Minutes March 17, 2016

Report of the Community Development Advisory Committee All i…

Page 4 of 5

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AGENDA ITEM #a)

Next Meeting The next meeting will be held at the County offices on Thursday, May 12, 2016
Adjournment Moved by: Seconded by:

Councillor Ron Higgins Dr. Barrie Gilbert

That the meeting hereby adjourn at 2 p.m. CARRIED

Community Development Advisory Committee Meeting Minutes March 17, 2016

Report of the Community Development Advisory Committee All i…

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AGENDA ITEM #a)

COMMITTEE REPORT To:

Deputy Warden and Council Members of the County of Frontenac

From:

Anne Marie Young Manager of Economic Development

Date of meeting:

April 20, 2016

Re:

Community Development Advisory Committee – Report to Council

The Community Development Advisory Committee reports and recommends as follows: 1.

Permitted Uses of the K&P Trail That snowmobiling be a permitted use on the 6 km portion of the County owned K&P Trail from Orser Road north to the junction at the Cataraqui Trail, east of Harrowsmith.

Maintenance of the K&P Trail That staff be directed to investigate options for contracting the maintenance of the K&P Trail.

Report of the Community Development Advisory Committee All i…

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AGENDA ITEM #a)

That the Official Plan for the County of Frontenac is hereby amended by the following changes which shall constitute Amendment Number 1 to the Official Plan for the County of Frontenac. a)

Section 3 – Growth Management is hereby amended by i.

Deleting from the second paragraph “sets out expected” and replacing it with “allocates”

Section 3.1 – Growth Projections for Frontenac County is hereby amended by i. Deleting in policy (b) “South Frontenac (7%)” and replacing it with “North Frontenac (7%)”

Section 3.3.1 – Introduction is hereby amended by i. Deleting in the last paragraph at the end of the sentence “Section 4.2 – Servicing”

e) 2.

Section 7.1.4.12 – Stewardship Planning – Introduction is hereby amended by deleting the second sentence in the first paragraph.

That this by-law shall come into force and take effect on the day of final passing thereof, subject to the requirements of the Planning Act.

To amend The Official Plan for the County of Frontenac (Amen…

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AGENDA ITEM #a)

Read a First and Second Time this 20th day of April, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of April, 2016.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0014 – to amend The Official Plan for the County of Frontenac (Amendment No. 1 to correct technical errors) April 20, 2016

To amend The Official Plan for the County of Frontenac (Amen…

Page 2 of 2

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AGENDA ITEM #b)

BY-LAW NO. 2016-0015 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to provide for 2016 property tax capping to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 of the Municipal Act, 2001, S.O. 2001, c.25, as amended for the commercial, industrial and multi-residential property classes

Whereas the County of Frontenac adopted tax ratios of 1.0 for the Multiresidential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; And Whereas under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; And Whereas County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; And Whereas Bill 144, the Budget Measures Act, 2015 provided enhancements for increased municipal flexibility to moderate the impact of tax capping; NOW THEREFORE, the Council of the Corporation of the County of Frontenac hereby implements the following:

That the 2016 capping adjustment be set at 10% of the previous year’s annualized tax or 10% of CVA tax, whichever is greater and a threshold of $500 for increasing and decreasing properties for properties in the Commercial, Classes to which Part IX of the Act applies; and,
That properties that were at CVA tax in 2015 are excluded from the capping and claw-back calculation in 2016; and,
That properties that would move from being capped in 2015 to being clawed back in 2016 or from being clawed back in 2015 to being capped in 2016 as a result of the changes to the CVA tax caused by the 2016 reassessment be excluded; and,

Property Tax Capping [Proposed By-Law No. 2016-0015]

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AGENDA ITEM #b)

That the County immediately exit the Capping Program for the Multiresidential and Industrial Classes and implement a 4 year phase out of the Capping Program for the Commercial Class; and,
That for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2016 under subsection 331(2), and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap.
THAT this by-law shall come into force and take effect as of the date of final passing thereof. Read a First and Second Time this 20th day of April, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of April,

The Corporation of the County of Frontenac

Frances Smith, Warden

By-law No. 2016-0015 – 2016 Property Tax Capping April 20, 2016

Property Tax Capping [Proposed By-Law No. 2016-0015]

Jannette Amini, Clerk

Page 2 of 2

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AGENDA ITEM #c)

By-Law No. 2016-0016 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on April 20, 2016

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 20, 2016 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on April 20, 2016 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on April 20, 2016 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Confirmation of Actions and Proceedings [Proposed By-Law No….

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AGENDA ITEM #c)

That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of April 2016. Read a Third Time and Finally Passed, Signed and Sealed this 20th day of April 2016.

The Corporation of the County Of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2016-0016 – To Confirm all Actions and Proceedings of County Council April 20, 2016

Confirmation of Actions and Proceedings [Proposed By-Law No….

Page 2 of 2

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