Body: Council Type: Agenda Meeting: Regular Date: October 20, 2021 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, October 20, 2021 – 9:00 a.m. Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/PQvtemEL7m0
Agenda Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held September 15, 2021
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisition for the K&P Trail Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
9 - 23
Adoption of Minutes a) Minutes of Meeting held September 15, 2021 Resolved That the minutes of the regular Council meeting held September 15, 2021 be adopted. Deputations and/or Presentations Proclamations
Page a)
GIS Day November 17, 2021 Whereas Geography Awareness Week is November 15 - 19, 2021; And Whereas International Geographic Information System (GIS) Day is November 17, 2021; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 17, 2021 as GIS Day in Frontenac County.
Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Briefings a) Dr. Piotr Oglaza, new Medical Officer of Health, and Dr. Hugh Guan, Acting Medical Officer of Health, KFL&A Public Health, will present to County Council, highlights of Public Health programs and services along with an overview of the its draft 2022 budget. b)
Ms. Laura Carter, CEO/Chief Librarian, Kingston Frontenac Public Library, will present to County Council, highlights of the library programs and services along with an overview of the Library’s draft 2022 budget.
c)
Ms. Ruth Noordegraaf and Mr. Mitch Grange, City of Kingston Housing and Social Services, will present to County Council, highlights of the Housing and Social Services programs along with an overview of the draft 2022 budget.
d)
Ms. Desiree Kennedy, CFO and City Treasurer, City of Kingston, will present to County Council, highlights of the Provincial Offences Act (POA) budget.
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Page 24 - 32
e)
Mr. David Townsend, Executive Director, Southern Frontenac Community Services Corporation (SFCSC), will present to County Council, highlights of the SFCS Seniors Transportation program along with an overview of the draft 2022 budget.
33 - 44
f)
Ms. Louise Moody, Executive Director, and Ms. Nicki Gowdy, Acting Program Administrator, Rural Frontenac Community Services (RFCS), will present to County Council, highlights of the Frontenac Transportation Services along with an overview of the draft 2022 budget.
45 - 60
g)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Unfinished Business
61 - 74
Recommend Reports from the Chief Administrative Officer a) 2021-090 Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision –Township of South Frontenac (Hartington) – County File #10T-2013/002 Recommendation: Resolved That the Council of the County of Frontenac receive the report titled Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision - Hartington - County File 10T2013/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for the proposed Hartington subdivision for a period of two (2) years, to October 18, 2023.
75 - 76
b)
2021-091 Frontenac Paramedics - Transfer from Frontenac Paramedics Equipment Reserve for Purchase of Computer Equipment of New Electronic Patient Care Record Program Recommendation: Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –Transfer from Frontenac Paramedic’s Equipment Reserve for Purchase of Computer Equipment for new electronic Patient Care Record (ePCR) Program for information; And Further That Council approve the transfer of up to $56,045 of 2022 capital replacement reserves to be used in the 2021 budget year.
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Page 77 - 138
c)
2021-092 Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations Recommendation: Be It Resolved That County Council approve the amended Frontenac K&P Trail Management Plan dated October 20, 2021; And Further That staff engage with the Township of the Frontenac Islands on Phase 7 of K&P Trail development upon the completion of the Wolfe Island Canal Master Plan; And Further That staff engage with the Township of South Frontenac regarding motorized use of the K&P Trail in the Village of Verona upon the completion of the Verona Housing Master Plan; And Further That recommendations for revenue generation, if approved by County Council, be added to the K&P Trail Management Plan after County Council receives the report assigned to Mr. Wayne Robinson; And Further That staff be directed to create a by-law to implement and enforce management policies on the Frontenac K&P Trail; And Further That subject to regular review of costs, the Management Plan be utilized as a guide for the development of operations budget and where applicable, contracted services. Note: This item was postponed from the September 15, 2021 Council Meeting. The below Motion to Amend was made and Carried at that meeting and will, if approved, amend the above motion when the question is called: Motion #: 144- Moved By: Councillor Revill 21 Seconded By: Warden Vandewal Be It Resolved That the motion be amended as follows:
- That Section 4.1.4 be amended to delete “Bell Rock Road” and replace with “Craig Road”;
- That Section 6.2.3 be amended to remove “north of Bell Rock Road” and replace with “at Craig Road”;
- That the number of Section 4 be corrected;
- That the proposed signage be amended to delete “Bell Rock Road” and replace with “Craig Road” Carried
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Page 139 - 141
d)
2021-093 Corporate Services - Frontenac Howe Islander Ferry Fees and Fares Schedule Recommendation: Resolved That Council of the County of Frontenac receive the Corporate Services –Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2022 Frontenac-Howe Islander Ferry Fees and Fares Schedule.
142 - 146
e)
2021-094 Office of the Chief Administrative Officer - LiDAR Acquisition Recommendation: Be It Resolved that the Council of the County of Frontenac receive the LiDAR acquisition report for information; And Further That the Council of the County of Frontenac support the acquisition of highly detailed and accurate LiDAR mapping for the Frontenac region; And Further That the Council of the County of Frontenac authorize staff to enter into an Agreement with the four conservation authorities being: Rideau Valley Conservation Authority, Mississippi Valley Conservation Authority, Cataraqui Region Conservation Authority, and Quinte Conservation for LiDAR Acquisition; And Further That the Council of the County of Frontenac support the County being the lead applicant of a joint application being submitted to the municipal modernization program (Intake 3), on behalf of the four Townships, to cover a portion (up to 65%) of the costs associated with acquisition and storage; And Further That if the application for municipal modernization funding is successful that Council authorize the Warden and Clerk to enter into a transfer payment agreement with the Province of Ontario; And Further That the remaining $23,000 of the project be funded from the levy; And Further That if the application for municipal modernization funding is unsuccessful that the additional funds be expensed from the stabilization reserve.
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Page
Information Reports from the Chief Administrative Officer Reports from Council Liaison Appointees
147
Reports from External Boards and Committees a) Food Policy Council of KFL&A Submission by CouncillorHiggs Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Northumberland County regarding a resolution on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council September 24, 2021] b)
From Northumberland County regarding a resolution and letter on proceedings under the POA [Distributed to Members of County Council September 24, 2021]
c)
From the City of Sarnia regarding a resolution on Renovictions [Distributed to Members of County Council September 24, 2021]
d)
From the Township of Scugog regarding a resolution on 2021 Structure Inventory and Inspections [Distributed to Members of County Council September 24, 2021]
e)
From MMAH Minister Clark regarding expiration of temporary Regulations limiting municipal authority to regulate Construction Noise [Distributed to Members of County Council October 1, 2021]
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Page f)
From the Municipality of Chatham-Kent regarding a resolution concerning Renovictions [Distributed to Members of County Council October 1, 2021]
g)
From the Municipality of Chatham-Kent regarding a resolution on OHIP coverage for Eye Care [Distributed to Members of County Council October 1, 2021]
h)
From the Town of Kingsville regarding a resolution to Save Eye Care Ontario [Distributed to Members of County Council October 1, 2021]
i)
From Councillor Higgs providing his Food Policy Report for October 2021 [Distributed to Members of County Council October 8, 2021]
j)
From the Municipality of Shuniah regarding a Letter of Support for Affordable Internet [Distributed to Members of County Council October 8, 2021]
k)
From the Municipality of Shuniah regarding a Letter of Support for a 988 Suicide and Crisis Hotline [Distributed to Members of County Council October 8, 2021]
l)
From the Municipality of Shuniah regarding a Letter of Support for Antihate Crimes and Incidents and Banning Symbols of Hate Act [Distributed to Members of County Council October 8, 2021]
m)
From the Southern Frontenac Community Services providing its October 2021 Newsletter [Distributed to Members of County Council October 8, 2021]
n)
From the Town of Niagara on the Lake regarding a Letter to Premier Ford on OHIP Eye Care [Distributed to Members of County Council October 8, 2021]
o)
From the Township of Alnwick Haldimand regarding a resolution supporting Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council October 8, 2021]
p)
From Richard Lindgren, Counsel regarding Request for Extension of Draft Approval Hartington Subdivision [Distributed to Members of County Council October 15, 2021]
q)
From the Family and Children’s Services of Frontenac Lennox & Addington providing its 2020-2021 Annual Report [Distributed to Members of County Council October 15, 2021]
r)
From the Municipality of Grey Highlands regarding a resolution supporting Lottery Licensing for Small Organizations [Distributed to Members of County Council October 15, 2021]
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Page s)
From the Township of Adelaide Metcalfe regarding resolution of support for Federal and Provincial Funding of Rural Infrastructure [Distributed to Members of County Council October 15, 2021]
t)
From the Township of Enniskillen regarding a letter to Minister of OMAFRA on the Cannabis Act [Distributed to Members of County Council October 15, 2021]
u)
From the Township of Enniskillen regarding a letter to the Minister of Health with respect to the Cannabis Act [Distributed to Members of County Council October 15, 2021]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. b)
Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws
148 - 150
a)
To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2022 [Proposed By-law No. 2021-0029]
151
b)
To authorize the execution of a Transfer Payment Agreement with the Province of Ontario should the joint application to the Municipal Modernization Program (Intake 3) for LiDAR Acquisition and Storage be successful [Proposed By-law No. 2021-0030]
152 - 153
c)
To confirm all actions and proceedings of County Council on October 20, 2021 [Proposed By-law No. 2021-0031]
Adjournment
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AGENDA ITEM #a)
Minutes of the Regular Meeting of Council September 15, 2021 A regular meeting of the Council of the County of Frontenac was held in hybrid format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 15, 2021 and was called to order at 9:00 a.m. Regular business commenced at 9:51 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:44 am. Present:
Warden Ron Vandewal, Deputy Warden Denis Doyle, Councillors Fran Smith, Ron Higgins, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk Alex Lemieux, Director of Corporate Services/Treasurer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Richard Allen, Manager of Economic Development
Closed Session Motion #: 132-21
Moved By: Seconded By:
Deputy Warden Doyle Councillor Smith
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held July 7, 2021
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to Ontario Health Teams
- Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the salary grids of employees of the Corporation
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the potential location of an additional land ambulance base
- Labour relations or Employee Negotiations - as it relates to the potential location of an additional land ambulance base
- Labour relations or employee negotiations - as it relates to OPSEU Freeze Period Negotiations.
Page 9 of 15315, 2021 Minutes of Meeting held September
AGENDA ITEM #a)
- Labour relations or employee negotiations - as it relates to recommendations by the Joint Health and Safety Committee regarding option for PPE for Paramedics Carried Council recessed from 9:44 am to 9:51 a.m. Motion #: 133-21
Moved By: Seconded By:
Councillor Higgs Councillor MacDonald
Resolved That Council rise from Committee of the Whole closed session, that Procedural By-law 2013-0020 be waived and that the Warden report. Carried (a 2/3 vote was received) Motion #: 134-21
Moved By: Seconded By:
Councillor Revill Councillor Martin
Whereas, the County undertook a non-union compensation study as part of a regular market review to identify the level of compensation competitiveness to other municipalities; And Whereas, Krecklo & Associates Inc. was retained in 2021 to complete the compensation survey for the County and compare to selected Ontario Municipalities; And Whereas, C.P. Wilms Consulting was retained to independently evaluate new positions and positions having changed responsibilities; Now Therefore be it resolved that the Council of the County of Frontenac provide direction to staff to implement the following recommendations, effective July 1, 2022:
- That the Salary Schedule for Non-Union Staff be adjusted where necessary to an acceptable compensation structure allowing for appropriate progression through steps; ensuring minimal compression between levels; addressing market sensitive positions below market comparators; ensuring compliance to Pay Equity legislation; and, providing further movement toward the goal of achieving the 50th percentile of the market comparators;
- That the position(s) increasing in scope as per the job evaluation be moved to their new pay band;
- That employees be placed upon the closest next step on the new grid that provides them with an increase following implementation of the annual COLA increase January 1, 2022; the new structure will be implemented effective July 1, 2022;
- That staff continue to monitor and report annually to Council regarding pay equity compliance and Market Equity performance; Carried
Regular Meeting of Council Minutes September 15, 2021
Page 10 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
Motion #: 135-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Be It Resolved That the Council of the County of Frontenac authorize staff to proceed with equipping each ambulance with two (2) complete sets of PAPR’s. Carried Public Meeting The following was a public meeting to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2022 budget. a)
Submission received from Margaret Dochoda to fully fund and staff the Wolfe Island Ambulance Base
b)
Submissions received from Wolfe Island residents regarding Wolfe Island Ambulance response times
c)
Submission (both written and oral) received from Gary Johnson on behalf of the Howe Island Ratepayers Association to focus on 3 priorities for Howe Island Residents:
- Strive to deliver an efficient, reliable ferry service for Howe Island
- Focus on maintaining and improving existing services
- Howe Island is in the process of updating its park, which is being fully funded by the Township and suggested that the County also consider a contribution to this project. Oral submission by Angela McCauley regarding the lack of ambulance service on Wolfe Island and requested that additional staffing for the station be considered in the 2022 budget.
d)
The Public Meeting concluded at 10:04 a.m. Approval of Addendum Motion #: 136-21
Moved By: Seconded By:
Councillor Higgins Deputy Warden Doyle
Resolved That the addendum for the September 15, 2021 meeting of the Council of the County of Frontenac be approved. Carried (a 2/3 vote was received) Disclosure of Pecuniary Interest and General Nature Thereof There were none.
Regular Meeting of Council Minutes September 15, 2021
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AGENDA ITEM #a)
Adoption of Minutes a)
Minutes of Meeting held July 21, 2021
Motion #: 137-21
Moved By: Seconded By:
Councillor Smith Councillor Higgs
Resolved That the minutes of the regular Council meeting held July 21, 2021 be adopted. Carried Deputations and/or Presentations Proclamations Move into Committee of the Whole Motion #: 138-21
Moved By: Seconded By:
Councillor MacDonald Councillor Revill
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer
a)
2021-072 Corporate Services - Ombudsman’s Findings - Livestreaming of Virtual Council Meetings at all Times
Motion #: 139-21
Moved By: Seconded By:
Councillor Martin Councillor Higgins
Resolved That the Council of the County of Frontenac receive the Corporate Services – Ombudsman’s Findings – Livestreaming of Virtual Council Meetings at all Times report for information;
Regular Meeting of Council Minutes September 15, 2021
Page 12 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
And Further That the Procedural By-law Review Committee ensure that provisions are made in the Procedural By-law to address the findings made by the Ombudsman, which may include provisions for:
- Technological issues such as when livestreaming goes down during an open meeting;
- Monitoring of live broadcasts to ensure transmission quality to allow meetings to be paused if issues arise;
- Provide telephone conferencing or other alternatives for members of the public who are unable to watch a livestream. Carried b)
2021-073 Corporate Services - Truth and Reconciliation Commission of Canada: Calls to Action and Municipal Recognition of September 30th as National Day of Truth and Reconciliation
Motion #: 140-21
Moved By: Seconded By:
Councillor Higgs Councillor Smith
Whereas the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; And Whereas the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action; And Whereas all Canadians and all orders of government have a role to play in reconciliation; And Whereas Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; And Whereas the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday; Therefore, Be It Resolved That the Council of the County of Frontenac does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities. And Further That Council authorize staff to work with the Frontenac Municipalities to proceed with the investigation of options for the implementation of the Truth and
Regular Meeting of Council Minutes September 15, 2021
Page 13 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
Reconciliation Commission of Canada: Calls to Action, including a Land Acknowledgment for adoption by the County; And Further That as part of its research, staff reach out to the Indigenous Community in Frontenac County to guide the County in its decision making process. Carried c)
2021-079 Corporate Services – Insurance Consultant Services Motion #: 141-21 Moved By: Councillor Revill Seconded By: Councillor MacDonald That the Council of the County of Frontenac accept this Corporate Services - Insurance Consultant Services report; And Further That the Council of the County of Frontenac authorize the Treasurer to move ahead with a contract for insurance consultant services jointly with the Townships of North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands; And Finally That the Council of the County of Frontenac approve the County contributing its share of $6,800 for Insurance Consultant services from the Stabilization Reserve. Carried d)
2021-074 Frontenac Paramedics – 2022 Legislated Response Time Performance Plan Motion #: 142-21 Moved By: Councillor Martin Seconded By: Warden Vandewal Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2022Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried e)
2021-076 Planning and Economic Development - Frontenac K&P Trail Management Plan Final Approval
Motion #: 143-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Be It Resolved That County Council approve the Frontenac K&P Trail Management Plan dated September 15, 2021;
Regular Meeting of Council Minutes September 15, 2021
Page 14 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
And Further That staff be directed to create a by-law to implement and enforce management policies on the Frontenac K&P Trail; And Further That subject to regular review of costs, the Management Plan be utilized as a guide for the development of operations budget and where applicable, contracted services. Postponed to permit discussions with all Townships (See motion to Amend which was Carried) (See motion to Postpone below which was Carried) Motion to Amend Motion #: 144-21
Moved By: Seconded By:
Councillor Revill Warden Vandewal
Be It Resolved That the motion be amended as follows:
- That Section 4.1.4 be amended to delete “Bell Rock Road” and replace with “Craig Road”;
- That Section 6.2.3 be amended to remove “north of Bell Rock Road” and replace with “at Craig Road”;
- That the number of Section 4 be corrected;
- That the proposed signage be amended to delete “Bell Rock Road” and replace with “Craig Road” Carried Motion to Postpone Motion #: 145-21
Moved By: Seconded By:
Councillor Smith Councillor Higgins
That the resolution be postponed to permit discussions with all Townships. Carried Main Motion Motion #: 146-21
Moved By: Seconded By:
Councillor Higgins Councillor Smith
Be It Resolved That Mr. Wayne Robinson be appointed to lead the Trail User Fee System to maintain the Trail and to report back to Council, including options for generating revenue. Carried
Regular Meeting of Council Minutes September 15, 2021
Page 15 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
f)
2021-078 Planning and Economic Development - Frontenac K&P Trail Phase 6 Development
Motion #: 147-21
Moved By: Seconded By:
Councillor Higgs Councillor MacDonald
Be It Resolved That County Council receive the Frontenac K&P Trail Phase 6 Development report; And Further That the $813,000.00 of additional Gas Tax Funds received in 2021 be dedicated to the completion of K&P Trail development phase 6. And Further That Phase 7 be the Township of Frontenac Islands Carried as Amended (6:2) (See Motion to Amend below which was Carried) (See Recorded Vote) A Recorded Vote was requested by Deputy Warden Doyle Yeas:
Councillor Higgins, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith, Warden Vandewal (6)
Nays:
Deputy Warden Doyle, Councillor Higgs (2)
Motion to Amend Motion #: 148-21
Moved By: Seconded By:
Councillor Revill Councillor Higgins
Be It Resolved That the motion be amended to include the following additional clause: And Further That Phase 7 be the Township of Frontenac Islands Carried Deputy Warden Doyle turned the Chair over to Warden Vandewal Deputy Warden Doyle returned to the Chair following the calling and voting on the motion. g)
2021-084 Corporate Services 2021 Temporary Borrowing By-Law
Motion #: 149-21
Moved By: Seconded By:
Councillor Revill Councillor Martin
Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2021 Temporary Borrowing By-Law report;
Regular Meeting of Council Minutes September 15, 2021
Page 16 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2021. Carried Information Reports from the Chief Administrative Officer a) b)
2021-075 Fairmount Home - Quarterly Update Activity Report 2021-077 Corporate Services - 2021 Second Quarter Financial Summary and Outlook Reports from Council Liaison Appointees
a)
Fairmount Home Liaison Submission by Councillor Martin Reports from External Boards and Committees
Council recessed at 11:30 a.m. Council reconvened at 11:35 a.m. Reports from Advisory Committees of County Council a)
Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 150-21
Moved By: Seconded By:
Councillor Higgins Warden Vandewal
That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee
Regular Meeting of Council Minutes September 15, 2021
Page 17 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
The Planning Advisory Committee reports and recommends as follows:
- 2021-068 Communal Service Governance DRAFT Business Case Study Be It Resolved That the Communal Service Governance – DRAFT Business Case Study (September 9, 2021) be received and amended as follows:
- Under Asset Transfer Policy section, change the word options to scenarios
- Under Community Benefit and Dividends section, change the word options to scenarios
- Under MSC Duty to the Shareholders section, second paragraph, insert the words “by the Corporation” before to the word annually in the last sentence.
- On the title page add the words The Shareholders above the 5 municipalities listed. And Further That the DRAFT Business Case Study dated September 9, 2021, as amended, be provided to the member municipalities for their review and input prior to the end of October 2021.
- 2021-069 Planning and Economic Development Department Final Report: Willowbrook Estates Subdivision, Phase 2 Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Therefore Be It Resolved That the Council of the County of Frontenac approve the conditions of draft plan of subdivision for the property known as Phase 2 of the Willowbrook Estates Subdivision, located in the Hamlet of Inverary, South Frontenac Township (County File Number 10T-2020-002), subject to the Conditions of Draft Approval contained in the County Planning and Economic Development report dated September 9, 2021, noted as Attachment 3 to this report; And Further That this approval of the draft plan of subdivision supersede the previous draft approval given by County Council in 2014, which lapsed prior to the issuance of final approval; and, And Further That the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed.
Regular Meeting of Council Minutes September 15, 2021
Page 18 of 153 Minutes of Meeting held September 15, 2021
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AGENDA ITEM #a)
- 2021-070 Approval of Central Frontenac Official Plan Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Planning Advisory Committee receive and review the required documents for submission of the adopted Official Plan for the Township of Central Frontenac; And Further That the Council of the County of Frontenac approve the Township of Central Frontenac Official Plan dated July 13th, 2021 (revised August 30, 2021), as contained in Appendix 4. Carried Return to Council Motion #: 151-21
Moved By: Seconded By:
Councillor Smith Councillor Higgs
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 152-21
Moved By: Seconded By:
Deputy Warden Doyle Councillor MacDonald
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c)
From the City of Woodstock regarding a resolution on the Affordable Housing crisis in Canada [Distributed to Members of County Council July 23, 2021] From the Eastern Ontario Regional Network (EORN) providing a Tower Siting Resource Guide [Distributed to Members of County Council July 23, 2021] From the Municipality of Shuniah regarding a Letter of Support for Lyme
Regular Meeting of Council Minutes September 15, 2021
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AGENDA ITEM #a)
d) e) f) g) h) i) j) k) l) m) n) o) p)
q) r)
Disease Awareness Month [Distributed to Members of County Council July 23, 2021] From the Municipality of Shuniah regarding a Letter of Support on exemption of Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 23, 2021] From the Municipality of Shuniah regarding a Letter of Support on Municipal Land Transfer Tax [Distributed to Members of County Council July 23, 2021] From the Southern Frontenac Community Services providing its Q2 Transportation Report [Distributed to Members of County Council July 23, 2021] From the Town of Cobourg regarding a resolution supporting Bill C-6 An Act to amend the Criminal Code (Conversion Therapy) [Distributed to Members of County Council July 23, 2021] From the Town of LaSalle regarding a resolution endorsing the exemption of Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 23, 2021] From the Town of Plympton Wyoming regarding resolution supporting the Town of Cochrane on PSA Test [Distributed to Members of County Council July 23, 2021] From the Town of Sarnia regarding a resolution and letter to Prime Minister Trudeau on Capital Gains Tax on primary residences [Distributed to Members of County Council July 23, 2021] From the Rural Frontenac Community Services providing its Q2 Transportation Report [Distributed to Members of County Council July 23, 2021] From the City of Stratford regarding a Letter to Premier For to Phase Out Ontario’s Gas Plants [Distributed to Members of County Council July 30, 2021] From the County of Lennox & Addington regarding a Resolution concerning the Education Development Charges [Distributed to Members of County Council July 30, 2021] From the Town of Niagara on the Lake forwarding a letter to Fort Erie on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 30, 2021] From Northumberland County regarding a Resolution on POA advocacy regulatory and legislative changes [Distributed to Members of County Council August 06, 2021] From Township of Huron-Kinloss regarding Support Motion M-84 Anti-Hate Crimes and Incidents and Private Member’s Bill C-313 Banning Symbols of Hate Act [Distributed to Members of County Council August 13, 2021] From Township of Huron-Kinloss regarding a resolution - Compensation for First Nation Children and their Families [Distributed to Members of County Council August 13, 2021] From Township of Huron-Kinloss regarding Prostate Blood Testing to be included in Health Care System [Distributed to Members of County Council August 13, 2021]
Regular Meeting of Council Minutes September 15, 2021
Page 20 of 153 Minutes of Meeting held September 15, 2021
Page 12 of 15
AGENDA ITEM #a)
s) t) u) v) w) x) y) z) aa) ab) ac) ad) ae) af) ag) ah) ai)
From Township of Huron-Kinloss regarding Terminate its appeal of the 2019 Human Rights Tribunal Ruling [Distributed to Members of County Council August 13, 2021] From Township of Huron-Kinloss regarding PSA Test for Men covered in the National Health System [Distributed to Members of County Council August 13, 2021] From Mr. Wayne Robinson a letter regarding implementing trail passes on the K&P Trail [Distributed to Members of County Council August 13, 2021] From Chatham-Kent regarding a resolution supporting affordable internet [Distributed to Members of County Council August 13, 2021] From Chatham-Kent regarding anti-hate crimes, incidents, Bill C-313 Banning Symbols of Hate Act [Distributed to Members of County Council August 13, 2021] From the Town of Plympton-Wyoming regarding supports City of Kitchener Regarding Concerns of the Rising Costs of Building Materials [Distributed to Members of County Council August 13, 2021] From the Township of McMurrich/Monteith regarding support for 9-8-8, a 3 digit suicide and crisis prevention hotline [Distributed to Members of County Council August 13, 2021] From Councillor Smith providing the Housing and Homelessness Advisory Committees Kingston System Performance Recommendations [Distributed to Members of County Council August 20, 2021] From the City of Toronto regarding a resolution on Bill 177 Stronger Fairer Ontario Act Changes to the POA [Distributed to Members of County Council August 20, 2021] From the City of Toronto regarding a resolution on Building the Early Learning and Child Care System Toronto Needs [Distributed to Members of County Council August 20, 2021] From the County of Perth regarding a resolution on the Relationship with MPAC [Distributed to Members of County Council August 20, 2021] From the Minister of Finance confirming the Government is not looking to change tax on principle residences [Distributed to Members of County Council August 20, 2021] From the Town of Petrolia regarding a resolution supporting the Capital Gains Tax resolution of the Town of Fort Erie [Distributed to Members of County Council August 20, 2021] From the Town of Petrolia regarding support of the initiative in relation to a national 988 suicide and crisis hotline [Distributed to Members of County Council August 20, 2021] From the Village of Oil Springs regarding resolution in support of the Town of Fort Erie resolution on Capital Gains Tax [Distributed to Members of County Council August 20, 2021] From Gravel Watch Ontario regarding its response to Environmental Registry Ontario No. 019-2785 [Distributed to Members of County Council August 27, 2021] From the Municipality of Leamington regarding a resolution on Joint and
Regular Meeting of Council Minutes September 15, 2021
Page 21 of 153 Minutes of Meeting held September 15, 2021
Page 13 of 15
AGENDA ITEM #a)
aj) ak) al) am) an) ao) ap) aq) ar) as) at) au) av)
Several Liability [Distributed to Members of County Council August 27, 2021] From the Town of Greater Napanee regarding a resolution and letter to Ministers of Health for Town of Cochran Support [Distributed to Members of County Council August 27, 2021] From the Town of Greater Napanee regarding a resolution on Lyme Disease Awareness [Distributed to Members of County Council August 27, 2021] From the Town of Greater Napanee regarding a resolution on Support of Suicide and Crisis Hotline [Distributed to Members of County Council August 27, 2021] From the City of Brantford regarding a resolution on the Year of the Garden [Distributed to Members of County Council September 3, 2021] From the City of Hamilton regarding resolution on noise concerns for expiry of extended construction hours [Distributed to Members of County Council September 3, 2021] From the Southern Frontenac Community Services providing its September 2021 Newsletter [Distributed to Members of County Council September 3, 2021] From the Town of Larder Lake regarding a resolution to support of inclusion of PSA test for men [Distributed to Members of County Council September 3, 2021] From the Town of Plympton-Wyoming regarding a resolution Supporting the City of Kitchener Bill C313 Banning Symbols of Hate Act [Distributed to Members of County Council September 3, 2021] From the Town of Plympton-Wyoming regarding a resolution Supporting the Municipality of Chatham-Kent on Affordable Internet [Distributed to Members of County Council September 3, 2021] From the Town of South Bruce Peninsula providing a response letter from Ministry of the Attorney General for Lottery Licensing [Distributed to Members of County Council September 3, 2021] From Councillor Fran Smith providing the Housing and Homelessness Advisory Committee agenda and minutes [Distributed to Members of County Council September 10, 2021] From Tay Valley Township regarding a resolution on Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council September 10, 2021] From the City of Port Colborne regarding a resolution on the Phase Out Ontario’s Gas Plants [Distributed to Members of County Council September 10, 2021]
Other Business Public Question Period
Regular Meeting of Council Minutes September 15, 2021
Page 22 of 153 Minutes of Meeting held September 15, 2021
Page 14 of 15
AGENDA ITEM #a)
By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 153-21
Moved By: Seconded By:
Councillor Martin Councillor Revill
Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried b)
Third Reading
Motion #: 154-21
Moved By: Councillor Martin Seconded By: Councillor Revill Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried By-Laws a) b) c)
To authorize temporary borrowing for current expenditures for the year 2021 [Proposed By-law No. 2021-0026] To Adopt a 2022 Legislative Response Time Performance Plan [Proposed By-law No. 2021-0027] To Confirm the Proceedings of Council of its September 15th, 2021 Meeting. [Proposed By-law No. 2021-0028] Adjournment
Motion #: 155-21
Moved By: Seconded By:
Councillor Higgins Deputy Warden Doyle
That the meeting hereby adjourn at 11:41 a.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes September 15, 2021
Page 23 of 153 Minutes of Meeting held September 15, 2021
Jannette Amini, Clerk
Page 15 of 15
AGENDA ITEM #e)
24 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
Presentation to the County of Frontenac – October 20, 2021
County of Frontenac 2020 funding was $48,000 for the provision of 5,720 rides for 150 unique seniors. County of Frontenac 2021 funding continued the $48,000 to continue services as best as possible during COVID-19 lockdowns and gradual re-opening plans.
The request for 2022 funding is again $48,000. Statistical program or service projections for 2022 are not realistic to set or project at this time. A projection for 2021/22 fiscal year (ends March 31, 2022) follows. This request is to ensure financial sustainability of SFCSC’s transportation model as we all recover from COVID-19
AGENDA ITEM #e)
25 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
2021 Request for Funding
Rebuild the volunteer base. In Q1, 2020, SFCSC had 57 drivers. By the end of June, 2021, there were 11 drivers. At the end of September, 2021, there were 34 active drivers, mostly for MOW. Rebuild seniors confidence in safe, volunteer drives to medical and hospital appointments, a gradual return to health support programs at SFCSC, continued ability to get food to seniors (meals on wheels, grocery shopping). Goal by March 31, 2022 is to exceed 50 available drivers. Ensure the financial sustainability of SFCSC to deliver programs and services to seniors.
AGENDA ITEM #e)
26 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
2021 Plans for Transportation
Program
Pre-Covid-19
Mar 2021
Mar 2022 projected
Transportation
5,997
1,600
2,100
Frozen Meals
2,945
4,079
4,500
Hot Meals
6,001
13,652
15,750
Social Rec
5,839
3,404
6,000
Adult Day
2,033
549
900
Food Bank
494
737
900
AGENDA ITEM #e)
27 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
Update on SFCSC Programs and Services
Hospital trips
0
Grace Social Activity Centre trips
6
Adult Day Program trips
284
Medical appointments
258
Shopping trips
34
Miscellaneous trips
3
Meals on Wheels deliveries
355
Kilometres driven
26,831
AGENDA ITEM #e)
28 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
Transportation statistics 2021 y-t-d
Our community came to support SFCSC programs and services during the pandemic. Fundraising receipts were up by $105,000. CEWS provided $92,000 in wage subsidies.
With the support of our funders – the County, the Township and the former South East Local Health Integration Network, SFCSC maintained employment for all staff who all contributed to client services during the pandemic. Overall, the unrestricted surplus was $76,000 on revenues of $1.885MM
AGENDA ITEM #e)
29 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
2021 Financial Year End
Continue to advocate with Ontario Health East for proper base funding. Currently, base funding is $601K. Using OH East program rates, SFCSC is underfunded by an additional $229K. Continue to take a leadership role with the Frontenac, Lennox & Addington Ontario Health Team.
Plan for my retirement and to transition the Executive Director role over the next 12 – 24 months. Continue to explore integrations, such as accounting, I.T., Human Resources, administration to provide more efficient use of funds.
AGENDA ITEM #e)
30 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
SFCSC Next Steps
Rebuild all programs and services to more than pre-COVID levels. Continue to explore growth areas, such as Meals on Wheels increasing to four or five days per week. Continue the use of virtual program capabilities and our tablet lending library. Simplify transportation administration by determining if a blended rate for client and non-client ride costs is sustainable. Launch a fundraising campaign to upgrade the Grace Centre, removing the temporary portables and providing a professional home for clients, volunteers and staff.
AGENDA ITEM #e)
31 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
SFCSC Next Steps
Questions?
AGENDA ITEM #e)
32 ofDirector, 153 Southern Frontenac Community Se… Mr. David TownsendPage , Executive
Thank you!
Page 33 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services AGENDA ITEM #f)
F TS H A S B E E N CO N NEC T ING P EO P L E O F A L L AG ES TO A W I DE VA R I E T Y O F S E RV I CES , E M P OW E RI NG T H E M TO L I V E R U R A L L I F E TO I TS F U L L ES T S I N C E 2 0 1 0 .
Page 34 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services Transportation is essential for anyone living in a rural community. We are committed to getting people where they need to go.
Frontenac Transportation Services
AGENDA ITEM #f)
We want to be where residents call to access transportation for all of Frontenac County.
Page 35 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services We provide a user pay volunteer transportation service to any resident seven days a week throughout Frontenac County. AGENDA ITEM #f)
Page 36 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services We couldn’t do this without our volunteers. We currently have 23 volunteer drivers. 2
Central Frontenac
15
South Frontenac
6
Frontenac Islands
Recruiting now
AGENDA ITEM #f)
North Frontenac
Page 37 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services
AGENDA ITEM #f)
Frontenac Transportation Services
Page 38 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services
AGENDA ITEM #f)
Page 39 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services County Reporting
Expense Summary Salaries, Wages & Benefits (SWB) Paid to Volunteers Allocation of Overhead Advertising Expenditure Total
Q1 13,185 46,257 8,534 600 68,576
Q2 9,528 47,534 8,576 600 66,238
Q3
Q4
0
0
AGENDA ITEM #f)
Page 40 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Service We served 257 unique individuals 56% were seniors We received 2,960 calls for rides We dispatched 8,152 rides We drove 520,391 km AGENDA ITEM #f)
Frontenac Transportation Services
See bar graph comparing townships
Page 41 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Service
AGENDA ITEM #f)
Page 42 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services We go the extra mile….
With your support, Frontenac Transportation Services can make a difference to residents in the County every day.
AGENDA ITEM #f)
During the Pandemic • FTS drivers made it possible for youth across Frontenac to receive program supplies, giving access to virtual programs addressing youth mental health. • We delivered take out meals, to support our local restaurants, groceries and medication to individuals self isolating and even flowers to a resident who lost a family member to Covid during lockdown.
Page 43 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Service We have a vision for a seamless transportation system to all residents of Frontenac County. Thank you for welcoming AGENDA ITEM #f)
us here to day.
Page 44 Director, of 153 and Ms. Nicki Gowdy , Acting Prog… Ms. Louise Moody , Executive
Frontenac Transportation Services T R A N S PO RTAT IO N @ RFC S .C A 613-279-3151 EXT 303
AGENDA ITEM #f)
1 0 0 4 A RT D U F F Y ROA D S H A R B OT L A K E O N K 0 H 2 P 0
October 20, 2021 Report 2021-09
Page 45 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Administrative Report
AGENDA ITEM #g)
Page 46 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
CAO Schedule Frontenac CAO’s Meeting, September 16 EOWC CAO’s Planning Meeting, September 17 Special EOWC Wardens Meeting, September 17 Site visit with Chief Chevalier, London, September 20 Procedure By-Law Review Committee Meeting, September 22 Long Term Care Working Group, September 28 EOLC Meeting, September 29 Meeting at Central Frontenac, September 30 Long Term Care Working Group, September 30 OHT Engagement Summary, October 1 Arbitration, October 5 EOLC Finance Committee Meeting, October 6 Health Care Transformation Working Group Meeting, October 7 EOLC Meeting, October 13 Community Development Advisory Committee, October 14 EOWC Wardens Meeting, October 15 EOWC CAO’s Planning Special Meeting, October 19 County Council, October 20
AGENDA ITEM #g)
• • • • • • • • • • • • • • • • • •
Page 47 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Update – EOWC and EOLC • EOWC – AMO Delegation – reviewed 2021 priorities • • • •
Long Term Care Affordable/Attainable Housing EORN – Cellular and Broadband Healthcare transformation (OHTs, Remote/Tele Medicine)
• EOLC
• Transportation • Workforce Development • Pandemic Recovery
AGENDA ITEM #g)
– Two meetings of the incorporated EOLC complete – AMO Delegation – reviewed 2021 projects
Page 48 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Policy Update Increased Staffing in Long-Term Care & Red Tape Reduction Bill
AGENDA ITEM #g)
Ontario Taking Action to Increase Staffing in LTC • The Ontario government has announced that they will provide up to $270 million this year to long-term care homes to increase staffing levels by 4,050 new long-term care staff across the province. This funding will increase the daily average hours of care to three hours per resident per day, by the end of this fiscal year. It also includes $42.8 million provided to homes to increase care by allied health professionals by 10% this year. This funding is part of the province’s $4.9 billion commitment to hire more than 27,000 long-term care staff over four years and ensure that residents receive on average four hours of direct care per day by 2024-25. The Minister of Long-Term Care also announced the government intends to bring forward legislation that will enshrine its commitment to four hours of care into law. • In the coming days, homes will also be receiving allocations for the additional funding up to 2024-25 to assist them in planning future staffing needs to meet the new care requirements. The province also announced the launch of a $10 million annual fund to support ongoing professional development opportunities in long-term care, through the Supporting Professional Growth Fund.
Page 49 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Provincial Matters AMO is pleased to be participating in the province’s firstever multi-sector climate change impact assessment. Work is underway now, and more info can be found here. Municipalities can apply for intake three of the Municipal Modernization Program until October 19, 2021. Funding will support digital modernization, service integration, streamlined development approvals and shared services/alternative delivery models.
AGENDA ITEM #g)
Visit www.Ontario.ca/getfunding for complete details. Webinars to assist with applications will be announced shortly.
Page 50 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Bills and Lawmaking (AMCTO) Bill 13, Supporting People and Businesses Act, 2001 - Introduced by Associate Minister for Red Tape Reduction, Nina Tangri, with 25 schedules and various proposed regulations, this Bill makes changes to several acts consistent with red tape reduction. If passed, among other things, the Bill would: •
•
•
AGENDA ITEM #g)
• •
Permanently allow cannabis stores to sell online for delivery, which was previously only permitted for a specific period during the pandemic; Amend the Municipal Act and the City of Toronto Act to allow municipalities to enter into special conditional long-term loan agreements with the Canada Infrastructure Bank, which could support revenue-generating projects such as electric bus acquisition with access to low-interest loans; Allow restaurants and bars to extend their patios without application to the registrar of the Alcohol and Gaming Commission of Ontario (AGCO) for approval; Make police record checks free for all volunteers; and Amend the Environmental Assessment Act to allow the environment minister to determine what level of environmental assessment a project will be subject to.
Page 51 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Bills and Lawmaking (AMCTO) Bill 2, Creating Safe Zones around Hospitals, Other Health Facilities, Schools and Child Care Centres Act - Introduced by Liberal MP John Fraser, this Act creates safe zones around certain public spaces to limit the harassment of service providers. Bill 3, Stopping Anti-Public Health Harassment Act - Introduced by NDP Leader Andrea Horwath, this Act similarly prohibits harassing behaviours in safe zones established by regulation.
AGENDA ITEM #g)
Bill 10, Stopping Harassment and Abuse by Local Leaders Act – Introduced by Liberal MP Stephen Blais, this Bill amends the Municipal Act and the City of Toronto Act to require codes of conduct for municipal councillors. These codes of conduct include a requirement that members comply with workplace violence and harassment policies and permits councils to direct Integrity Commissioners to apply to the court to vacate a member’s seat in certain circumstances.
Page 52 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Admin Office Project • •
• •
Phase One – Front reception is currently out to tender. Project will make the front reception of the “Old House” accessible, including a washroom, plus increase space for social distancing Anticipate completion early in 2022. Project cost ($100k~) is anticipated to largely be covered by a COVID grant
AGENDA ITEM #g)
To Be Provided During the Meeting •
Page 53 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Staff Vaccination Update
AGENDA ITEM #g)
Page 54 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Communications Update September, 2021 Website Pageviews FrontenacCounty.ca InFrontenac.ca FrontenacMaps.ca
28,566 30,008 6,919
The top social media posts in September were boosted pieces promoting Open Farms, 2021.
Social Media Engagement 3,984 783 184 812 4,299 277 267 1,569 1,881
Total engagements in September Change from August
79,549 -5%
AGENDA ITEM #g)
County Facebook County Twitter County Instagram FPS Twitter Visit Frontenac Facebook Visit Frontenac Twitter Visit Frontenac Instagram Fairmount Facebook H.I. Ferry Twitter
Page 55 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Around Frontenac: Wolfe Islander IV electric ferry trans-Atlantic delivery Frontenac Paramedics Labour Day salute
AGENDA ITEM #g)
Orange Shirt Day and National Day for Truth and Reconciliation, September 30
Page 56 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Around Frontenac
AGENDA ITEM #g)
Page 57 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Planning Department Update South Frontenac New Official Plan • Public engagement for the new Official Plan was held in August & September. We are excited to hear the results of the online survey that closed on September 30th on the South Frontenac page of Engage Frontenac.
•
Central Frontenac New Official Plan • The new Official Plan was adopted by Township Council on July 13 and approved by County Council on September 15. No appeals were received within the 20-day appeal period, so the OP is now in effect.
•
North Frontenac – Boat Storage Site Plan • Township Council approved the site plan control agreement for the Smart’s Marina boat storage site on Skootamatta Lake Road on September 10.
•
Frontenac Islands Development Charges By-Law • Staff are assisting the Township with a new development charges bylaw.
•
Communal Services Governance Committee • County Council approved the proposed business plan on September 15. The document has been circulated to all of the township councils for endorsement.
AGENDA ITEM #g)
•
Page 58 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Planning Application Update - Townships •
North and Central Frontenac continued to see a large number of applications in September and October. By mid-October, planning staff have handled 132% of the volume of applications from 2020.
•
Number of inquiries across all townships continues to be high with interest in severances, purchasing and renovating residential properties, and newcomers to the area interested in opening a business.
26
18
2
North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
AGENDA ITEM #g)
•
28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0
Page 59 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
2021 HR Update • 485 competitions as at October 12 – Current key recruitment – Community Development Officer; Manager of Environmental Services
• Leadership development series for 2021 – – Self and Other Awareness – September 29 – Managing in a Unionized Environment – Nov 3 and 4
AGENDA ITEM #g)
• Two arbitrations settled; preparation for upcoming mediation and arbitrations; one investigation complete • Awaiting dates for bargaining – OPSEU, CUPE 109 • Preparation with UCLG on joint RFP and priorities for HRMS
Page 60 of 153 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Other Staff Updates – Farewell’s •
Alison Vandervelde’s, Community Development Officer’s last day with the County of Frontenac was October 8. We wish Alison all the best in her new endeavours with the City of Ottawa.
•
Bob Pritchett, Manager of Environmental Services has moved on to a position at St. Lawrence College.
AGENDA ITEM #g)
AGENDA ITEM #a)
Report 2021-090 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Joe Gallivan, Director, Planning and Economic Development
Date of meeting:
October 20, 2021
Re:
Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision –Township of South Frontenac (Hartington) – County File #10T-2013/002
Recommendation Resolved That the Council of the County of Frontenac receive the report titled Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision Hartington - County File 10T-2013/002; And Further That the Council of the County of Frontenac extend the draft approval for the plan of subdivision for the proposed Hartington subdivision for a period of two (2) years, to October 18, 2023. Background The application of Hartington subdivision for draft approval was appealed to the Ontario Municipal Board (OMB) by the applicant (1278804 Ontario Inc.) for failure of the County of Frontenac to make a decision. The Local Planning Appeal Tribunal issued a decision on November 15, 2018, approving the draft Plan of Subdivision with conditions. Draft plan approval will lapse on November 15, 2021. Comment The subject property is approximately 100 acres in area (44.5 hectares) and is located in part in the settlement area of Hartington. The draft plan is for thirteen (13) residential lots, with frontage on Boyce Road (see attached map).
2021-090 Planning Page 61 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
Section 50.1 of the Planning Act States: Lapse of approval (32) In giving approval to a draft plan of subdivision, the approval authority may provide that the approval lapses at the expiration of the time period specified by the approval authority, being not less than three years, and the approval shall lapse at the expiration of the time period, but if there is an appeal under subsection (39) the time period specified for the lapsing of approval does not begin until the date the Municipal Board’s decision is issued in respect of the appeal or from the date of a notice issued by the Board under subsection (51). 1994, c. 23, s. 30; 2006, c. 23, s. 22 (6). Extension (33) The approval authority may extend the approval for a time period specified by the approval authority and may further extend it but no extension is permissible if the approval lapses before the extension is given. 1994, c. 23, s. 30. The County of Frontenac is in receipt correspondence dated August 30, 2021, from Fotenn planning consultants on behalf of the applicant requesting an extension of draft approval for period of two years (see attached). The application to extend draft plan approval for the Hartington subdivision lists the reasons for why an extension is requested: “The request to extend draft plan of subdivision approval will allow time for Township staff to complete the (necessary) technical review, for the applicant to respond to and address any further comments, for the Township to prepare a preservicing agreement, for the applicant to apply for and obtain an Environmental Compliance Approval (for the required stormwater management facility), if required, and to allow the County to prepare the subdivision agreement.” (Note: it is the Township of South Frontenac, not the County, that will enter into the subdivision agreement with the applicant). The County has the full responsibility/authority to make the decision regarding an extension of draft plan approval. In discussions with Township planning staff, the County has been advised that the Township has been working with the applicant in both 2020 and 2021 on meeting a number of conditions of draft approval. The County’s hydrogeological engineer has also been working with the applicant’s engineer to review new well testing information that took place in 2020. The demand for land development has increased significantly in the Frontenac region since the beginning of the COVID-19 pandemic. The demand for planning services, both public and private sector, has been much higher than other recent years. As an example, the total number of planning applications that County planning staff dealt with for North, Central, and Frontenac Islands in 2020 was 104 – the most applications in a year since planning services have been provided beginning in 2013. As of the date of this report, County planning staff have handled 136 applications for the three Townships Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – Hartington Subdivision Township of South Frontenac – County File #10T-2013/002 October 20, 2021 Page 2 of 3
2021-090 Planning Page 62 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
(an increase of 30% over 2020). The demand for other services associated with land development such as surveying, septic installation, and well drilling has also been high and has resulted in delays in acquiring these services. On this basis, staff agree with the applicant’s planning consultant that these “extenuating circumstances” support an extension for draft approval for two years. Public Comments Under the Planning Act, there are no requirements for public notification for an extension of draft plan approval. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Claire Dodds, Director of Development Services, Township of South Frontenac Jannette Amini, Manager of Legislative Services, County of Frontenac
Recommend Report to Council Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision – Hartington Subdivision Township of South Frontenac – County File #10T-2013/002 October 20, 2021 Page 3 of 3
2021-090 Planning Page 63 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
DRAFT PLAN APPROVAL EXTENSION HARTINGTON SUBDIVISION August 30, 2021 Ms. Sonya Bolton County of Frontenac, Manager of Community Planning 2069Battersea Road Glenburnie, ON RE:
RECEIVED
s1:J’ e§ ~~u county o1 Frontenac _:__l
Draft Plan Approval Extension Hartington Draft Plan of Subdivision (File #1 OT-2013-002)
Dear Ms. Bolton, The purpose of this letter is to request an extension for draft plan approval of the plan of subdivision referenced above, for an additional two (2) years in accordance with draft condition 14B. This letter sets out the reasons for the request for an extension, in addition to supplemental planning rationale with regard to the 2020 Provincial Policy Statement as it was approved subsequent to the draft plan approval by the Local Planning Appeal Tribunal. Since obtaining draft subdivision approval (LPAT File No. 160168) on November 15, 2019, the applicant has been working to satisfy the conditions of draft approval. The technical review is ongoing, and we note the fo llowing:
- The applicant intends to construct under a pre-servicing agreement. Due to the volume of work being processed at the Township, we anticipate that it will not be possible to construct this year. Due to the sequencing, plan of subdivision registration will be delayed until the pre-servicing agreement is executed and it is not anticipated that the Township will be able to review the agreement prior to the lapsing date of the draft plan of subdivision approval.
- The Township is currently reviewing the second technical submission. The review timeline thus far has required approximately one year for t wo rounds of technical review, which is not in line with typical review processes at South Frontenac or in other municipalities in the area. If any comments result from this technical submission, there will likely not be sufficient time to address them before the draft plan approval lapses. The Township has received submissions to address all draft conditions.
- The Township is the agent responsible for drafting the pre-servicing agreement. However, due to the volume of work, the agreement is taking longer than expected to be completed.
- If an Environmental Compliance Approval (EGA) for the stormwater facility is required prior to registration, there is a minimum six month turnaround from the Ministry of the Environment, Conservation and Parks to process such applications. The request to extend draft plan of subdivision approval will allow time for Township staff to complete the technical review, for the applicant to respond to and address any further comments, for the Township to prepare a pre servicing agreement, for the applicant to apply for and obtain an EGA, if required, and to allow the County to prepare the subdivision agreement.
Provincial Policy Statement, 2020 In addition to the reasons listed above, the rationale below considers that the initial draft approval was issued under the 2014 Provincial Policy Statement (PPS). Our commentary contemplates the Provincial Policy Statement, 2020 which is now in effect. The 2020 PPS came into effect on May 1, 2020. The PPS provides high-level policy direction on matters of provincial interest as they relate to land use planning and development in Ontario municipalities. Decisions of municipal councils must be consistent with the PPS. Generally, the PPS provides direction for issues such as the efficient use of land and infrastructure, the protection of natural and cultural heritage resources, maintaining a housing stock that appropriately addresses the demographic and economic diversity of households, supporting long-term economic prosperity, and preserving natural resources for future uses. The draft-approved subdivision was evaluated for consistency with the 2014 PPS by the LPAT. Fundamentally, the intent of the PPS has not changed. 2020 PPS
2021-090 Planning Page 64 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
policies that are directly relevant to the proposed development and which are equivalent to policies reviewed in the LPAT decision, are discussed below with policy text cited in italics:
-
- 1 - Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns - maintains that healthy, liveable andsafe communities are sustained by: promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term;
and 1.1.3.1 - Settlement areas shall be the focus of growth and development.
and 1.1.3.6 - New development taking place in designated growth areas should occur adjacent to the existing built- up area and should have a compact form, mix of uses and densities that allow for the efficient use ofland, infrastructure andpublic service facilities.
The draft-approved subdivision proposes 13 lots within the settlement area of Hartington and represents a development form and lot fabric which is appropriate in that context. The location and configuration of the subdivision continues to support the PPS direction to promote development within settlement areas in an efficient land use pattern.
It is our professional opinion thatthe requestfor an extension ofdraftplan ofsubdivision approval isconsistent with the Provincial Policy Statement, 2020.
Conclusion We understand that the COVID- 19 pandemic has affected the day-to-day operations and regular life of everyone and there has been an increase in the volume of work facing planning departments across the province. In recognition of this extenuating circumstance and the ongoing technical review, we kindly req uest an extension to ensure the draft approval does not lapse. We find that the PPS has not substantially changed with respect to the policies that were considered in evaluating the subdivision and that the subdivision continues to be consistent with the 2020 PPS. Should you require any additional information, please do not hesitate to contact the undersigned at 613.542.5454 x 224 or leclerc@fotenn.com. Respectfully.
~~
Youko Leclerc-Desjardins, MCIP RPP Associate Fotenn Planning + Design
2021-090 Planning Page 65 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
s
Application for Extension or Revision to Draft Plan Approval for Plan of Subdivision or Condominium 2069 Battersea Road, Glenburnie, ON KOH 1S0 Phone: 613-548-9400 Ext. 351 Email: planning@frontenaccounty.ca
FRONTENAC
For Office Use Only Related File Number(s):
File Number:
Concurrent Applications Filed:
Date Received: f— –
Date Application Deemed Complete:
–l
f - - - - - - – – - - - - - - - - - - 4
Amount Paid($):
D Official Plan Amendment D Zoning By-Law Amendment
Note: Please review the County of Frontenac Guidelines for Plans of Subdivision and Condominium Applications prior to submission of an application for extension or revision to draft plan approval.
Print in black or blue ink, complete or (0) appropriate box(es).
- Applicant Information 1.1 Name of Owner(s) An owner’s authorization is required if the applicant is not the owner. Attach additional pages if required. Business Phone Home Phone Number Name of Owner(s) 1278804 Ontario Inc.
613-561-5829
Email Address
Address 946 Woodbine Road Kingston, Ontario K7P 2X5
1.2 AgenUApplicant Name of the person who is to be contacted about the application, if different than the owner. This may be a person or firm acting on behalf of the owner. Name of Contact Person
Contact Phone Number
Fotenn Planning + Design
Business Phone
613-542-5454 x221
Email Address
Address
4 Cataraqui Street, Suite 315 Kingston, Ontario K7K 127
Page 1 of 8
2021-090 Planning Page 66 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
Application for Extension or Revision to Draft Plan Approval
- Applicant Information 1.3 Planning Consultant Contact Phone Number
Name of Planning Firm and Contact
Business Phone
Same as agent
Email Address
Address
- File Information 2.1 File Number(s) Township File Number:
County of Frontenac File Number: 10T-2013/002
2.2 Draft Plan Information Common Name of Development: Hartington Subdivision Number of Blocks:
Number of Lots: 13 lots Phases of Development (if applicable):
Phases of Development with Final Approval (if applicable): Phase:
Registered Plan Number:
Phase:
Registered Plan Number:
Phase:
Registered Plan Number:
2.2 Submissions
E Fee Submitted
E Copy of Plan Submitted
2.3 History of Draft Plan Approval Date of Draft Plan Approval: November 15, 2018
Draft Plan Approval Lapsing Date: November 15, 2021
Date of any previous extension(s) to Draft Plan Approval: N/A . 2.4 Status
Page 2 of 8
2021-090 Planning Page 67 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
e:J
Application for Extension or Revision to Draft Plan Approval
- File Information Has any required Zoning By-law Amendment been enacted by Council?
Sves
Have engineering plans been submitted for review?
8 Yes
□ No (LP~:T) □ No
- Extension of Draft Plan Approval (if applicable) 3.1 Reasons List the reason(s) why conditions of draft approval have not been completed to date (attach additional page(s) if necessary): Rationale stating why the conditions of draft approval have not been completed have been provided in detail witbin t!Je 1;1ttacbed lette[.
3.2 Additional Information List any additional reason(s) why Council should consider extending the Draft Plan Approval (attach additional page(s) if necessary):
Rationale providing the reasons why Council should consider extending the Draft Plan Approval
is QYtlined in detail wilbin tbe attacbe!;! Qraft Ela□ 8pprQs!I EtemliQn Letter.
Page 3 of 8
2021-090 Planning Page 68 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a) ~
Application for Extension or Revision to Draft Plan Approval
- File Information
Page 4 of 8
2021-090 Planning Page 69 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
Application for Extension or Revision to Draft Plan Approval 4. Amendment to Draft Plan Approval (if applicable) 4.1 Type of amendment to draft plan approval requested
D Revision to Draft Plan Approval Mapping D Copy of Redline Mapping Attached
N/A
D Revision to Conditions(s) Please provide Condition Number (as listed in Notice of Decision) and a brief summary of requirement and the requested amendment. Attach additional page(s) if required. Condition# Condition Description:
Requested Amendment:
Condition# Condition Description:
Requested Amendment:
Page 5 of 8
2021-090 Planning Page 70 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
~
Application for Extension or Revision to Draft Plan Approval
- Affidavit or Sworn Declaration
¼111,/4 /A c/frc,,~,,.( of the C-t’iy Jft-~M>–. in the
I,
(Municipality)
(Name)
___,rt.flJbt….__,JU,~""-"–’—==—— make oath and solemnly declare that the information (County) contained in this application is true and that the information contained in the documents that accompany this application is true and knowing that it is true of the same force and effect as if made under oath and by virtue of the Canada Evidence Act. The responsibility for filing a complete application rests solely with the owner/applicant. Anything not requested or applied for in this application and subsequently found to be necessary (which may require another application(s) and fees) are the sole responsibility of the owner/applicant. The County/Municipality will address only the application as applied for, and any items that are not included in the application are not the responsibility of the County/Municipality. All studies required to support this application shall be at the expense of the applicant and included at the time of submission as a complete application. Where the County/Municipality incurs costs for the peer review of any consultants’ reports or fees for legal opinions, the County/Municipality will be reimbursed such costs by the applicant. In the event of third-party appeals to applications approved by the County/Municipality, the applicant may be responsible for some or all of the legal and other costs incurred by the County/Municipality, at the discretion of the County/Municipality. Declared before me at the
Ct’.!½ C) ~ <.., Y~ s·+on in the Cou…v\ !Yd~ ~fbv1,-tevi«:, this ~
day of
(County)
(Municipality)
Se,¢:eLtn’oe,r , 6bJ}I
o~
Commissioner of Qs\ths
d
80lv·r,~t-er -:r ~c> 1, c.., Tor · 6.
Authorizations
Authorization of Owner for Agent to Make the Application
If the applicant is not the owner of the land that is the subject of this application, the written authorization of the owner that the applicant is authorized to make the application must be included with this form or the authorization set out below must be completed.
I,
/e,,..Y)J G . - -
vi."-
.f
IL..,),- :[1-. c-
l 2-7<lfO 1O am the owner of the land that is the subject
(Name o( Owner) of this application for approval of a plan of subdivision (or condominium description) and I authorize
in..:.. g_+_D e_s-" ig_n __ __ to make this application on my behalf. F_o_te_n_n_P_la_n_n (Name of Agent)
o~,J 2- c;;/zoLI
Signature of Owner
Page 6 of 8
2021-090 Planning Page 71 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
ES)
Application for Extension or Revision to Draft Plan Approval
Authorization of Owner for Agent to Provide Personal Information
If the applicant is not the owner of the land that is the subject of this application, complete the authorization of the owner concerning personal information set out below.
am the owner of the land that is the subject of this
Application for approval of a plan of subdivision (or condominium description) and for the purposes of the Freedom of Information and Protection of Privacy Act, I authorize: Fotenn Planning + Design , as my agent for this application, (Name of Agent) to provide any of my personal information that will be included in this application or collected during the processing of the application.
Signature of Owner
- Consent of the Owner Consent of the Owner to the Use and Disclosure of Personal Information
r
Cv-1,,..,. } / z_,, l’e"~:;,i,, o,_,rt,;~he owner of the land that is the subject of this application ame of Owner)
for approval of a plan of subdivision (or condominium description) and for the purposes of the Freedom of Information and Protection of Privacy Act, I authorize and consent to the use by or the disclosure to any person or public body of any personal information that is collected under the authority of the Planning Act for the purpose of processin his application.
/1~
Signature o’fiSwner
Page 7 of 8
2021-090 Planning Page 72 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
Application for Extension or Revision to Draft Plan Approval Agreement to Indemnify The Owner/Applicant agrees to reimburse and indemnify the County of Frontenac (hereinafter referred to as the “County”) of all fees and expenses incurred by the County to process the application for plan of subdivision or condominium, as the case may be, including any fees and expenses attributable to proceedings before the Local Planning Appeal Tribunal or any court or other administrative tribunal if necessary to defend the County’s decision to support the application. Without limiting the foregoing, such fees and expenses shall include the fees and expenses of consultants, planners, engineers, lawyers and such other professional and technical advisors as the County, may, in its absolute discretion acting reasonably, consider necessary or advisable to more properly process and support the application. Attached to this application is a certified cheque or money order payable to the County in the amount representing payment of the application fee. The Owner/Applicant further agrees to provide the County, upon request, a deposit against which the County may, from time to time charge against the deposit any fees and expenses incurred by the County in order to process the application. If such fees and expenses exceed the deposit, the Owner/Applicant shall pay the difference forthwith upon being billed by the County with interest at the rate of 1.25% per month (15% per annum) on accounts overdue more than 30 days. The Owner/Applicant further agrees that, upon request by the County from time to time, the Owner/Applicant shall make such additional deposits as the County considers necessary, and until such request has been complied with, the County will have no continuing obligation to process the application or attend or be represented at the Local Planning Appeal Tribunal or any court or other
a:;•tiv~~c•;:: i; connection Date
wi~
Signature of Owner
Notice of Collection - Personal information collected as a result of this application is collected under the authority of the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Planning Act, and all other relevant legislation, and will be used to assist in making a decision on this matter. All personal information (as defined by MFIPPA), including (but not limited to) names, addresses, opinions and comments collected will be made available for public disclosure to members of the public, at a meeting, through requests, and through the website of the County o( Frontenac. Questions regarding the collection, use, and disclosure of this personal information should be forwarded to the Manager of Legislative Services/Clerk.
Page 8 of 8
2021-090 Planning Page 73 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #a)
HARTINGTON SUBDIVISION
±
0.42 Acres
0.58 Acres
0.3 Acres
Frotnenac K& P Trail
0.61 Acres
0.61 Acres
0.53 Acres
0.42 Acres
0.39 Acres
Boyce Rd
Existing Residence
° ¬ Museum
2.01 Acres
Fire Station
Vacant Service Station (Township Parking)
Road 38
Existing Residence
2.01 Acres
Holleford Rd
Library
0.41 Acres
Lot 13 2.01 Acres
Road 38
88.48 Acres
Existing Residence
Lot 12
Active Service Station
Lot 1 Lot 11
Lot 2
Lot 3
Lot 10
Lot 4
Lot 9
Lot 5 Lot 8 Lot 6
Lot 7
Proposed Drainage Easement
COUNTY OF FROTNENAC
98.17 Acres Existing Farm
Previous Farming
Legend
¬ Fire Station °
Jamieson Rd
Active Service Station
Vacant Service Station
! Museum < Library !
Petworth Rd
Road 38
¸ ! ¸ !
Road
!
!
!
Frontenac K&P Trail Subject Property Parcel Fabric
0
50
100
200
Metres
Produced August 11th, 2016 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.
2021-090 Planning Page 74 of 153 of Approval of Dr… and Economic Development – Extension
AGENDA ITEM #b)
Report 2021-091 Council Recommend Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Gale Chevalier, Paramedic Chief/Director Emergency and Transportation Services
Date of meeting:
October 20, 2021
Re:
Transfer from Frontenac Paramedics Equipment Reserve for Purchase of Computer Equipment for new electronic Patient Care Record Program
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Transfer from Frontenac Paramedic’s Equipment Reserve for Purchase of Computer Equipment for new electronic Patient Care Record (ePCR) Program for information; And Further That Council approve the transfer of up to $56,045 of 2022 capital replacement reserves to be used in the 2021 budget year. Background The current contract for the ePCR program used by Frontenac Paramedics, supplied by Interdev Technologies, expires on December 31, 2021. A Request for Proposal was issued as per the County of Frontenac’s procurement policy. The RFP was awarded to a new ePCR provider called Prehos. The transition to the new ePCR system is scheduled for January 1, 2022. Switching to the Prehos system of documentation requires an investment in new computer equipment, which needs to be in place for the January 1, 2022 start date. Frontenac
75 of-153 2021-091 FrontenacPage Paramedics Transfer from Frontenac Paramedics Equip…
AGENDA ITEM #b)
Paramedics has money in the Equipment Reserve to cover the cost of this replacement equipment currently in the 2022 budget. Financial Implications The switch to the Prehos ePCR program will result in significant savings over the next five years. The annual operating costs for Prehos for 2022 are projected to be $81,880 while the operating costs for Interdev would have been $142,170. Switching from Interdev to Prehos results in approximately $60,290 in annual savings in operating costs. There are also significant savings to be achieved through capital replacement. The Prehos tablet cost is approximately $750/unit, while the Interdev Toughbook cost is $4,800/unit. It is anticipated that both the Prehos tablet and the Interdev Toughbook would have the same useful life. The County of Frontenac had budgeted $45,915 for capital replacement of the Toughbooks in 2021 to come from the Capital Replacement Reserve. The County’s equipment reserve had budgeted a further $56,045 in 2022 to replace additional Toughbooks. To date, no funds have been drawn from the Capital Replacement Reserve in 2021 for the purchase of Toughbooks. Use of the capital reserve funds from 2021 and 2022 will allow the purchase of all required tablets prior to the January 1, 2022 implementation. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Marcus Goudie, Deputy Chief of Performance Standards, Frontenac Paramedics
Recommend Report to Council Frontenac Paramedics - Frontenac Paramedics purchasing equipment for transition to Prehos October 20, 2021
76 of-153 2021-091 FrontenacPage Paramedics Transfer from Frontenac Paramedics Equip…
Page 2 of 2
AGENDA ITEM #c)
Report 2021-092 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
October 20, 2021
Re:
Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations
Recommendation Be It Resolved That County Council approve the amended Frontenac K&P Trail Management Plan dated October 20, 2021; And Further That staff engage with the Township of the Frontenac Islands on Phase 7 of K&P Trail development upon the completion of the Wolfe Island Canal Master Plan; And Further That staff engage with the Township of South Frontenac regarding motorized use of the K&P Trail in the Village of Verona upon the completion of the Verona Housing Master Plan; And Further That recommendations for revenue generation, if approved by County Council, be added to the K&P Trail Management Plan after County Council receives the report assigned to Mr. Wayne Robinson; And Further That staff be directed to create a by-law to implement and enforce management policies on the Frontenac K&P Trail; And Further That subject to regular review of costs, the Management Plan be utilized as a guide for the development of operations budget and where applicable, contracted services.
Page 77 of 153 2021-092 Planning and Economic Development – Frontenac K&P Trail Managem…
AGENDA ITEM #c)
Background At its regular meeting on September 15, 2021 County Council discussed the K&P Trail Management Plan, included an appendix to Report 2020-076. At that time, Council chose to defer approval of the plan in order for staff to consult with the townships. Since that decision, additional considerations have arisen regarding the Wolfe Island Canal. Comment As the K&P Trail is in a different stage of development in each Township, staff are proposing to consult with each community with a separate purpose. Central Frontenac: Phase 5 Development Frontenac County has completed redevelopment of Phase 5: Sharbot Lake to Clarendon Station in the Township of Central Frontenac, and now actively manages this section of the trail. County staff continue to work with Township staff to finalize the transfer of ownership for this section. The County has also provided project management expertise and advice to the Township regarding the Tay-Havelock Trail, which bi-sects the township on an EastWest trajectory and intersects with the K&P Trail. North Frontenac: Phase 6 Development At the request of the North Frontenac Township Council, Richard Allen, Manager of Economic Development is scheduled to provide an update regarding Phase 6 of K&P Trail development on October 22, 2021. Mr. Allen will discuss progress with land acquisition, use of Township lands, and the County’s plans to begin trail improvements in 2022. Frontenac Islands: Phase 7 Development At its regular meeting on September 19, 2018, County Council endorsed the “K&P Trail 10 Year Plan” presented by the Manager of Economic Development, which outlined 5 key assumptions for the development and management of the Frontenac K&P Trail. The first assumption indicated that “County trail responsibility will extend from the US border in Frontenac Islands (Horne’s Ferry) to where the K&P Trail exits North Frontenac into Lanark County.” Staff understood this assumption to include a multi-use trail connection across Wolfe Island connecting the Marysville ferry dock to Horne’s Ferry, thus forging a formal US connection for cyclist and other trail users. Prior to the establishment of these assumptions in 2018, development of the K&P Trail was planned to cease at Sharbot Lake, as per the 2011 K&P Trail Implementation Plan. At the time, North Frontenac and the Frontenac Islands were not expected to directly benefit from the K&P Trail development, a portion of development funds, based on Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
Page 78 of 153 2021-092 Planning and Economic Development – Frontenac K&P Trail Managem…
Page 2 of 7
AGENDA ITEM #c)
assessment percentage, was set aside to fund “Eco-Tourism” projects in each Township, as per the following resolution which was passed by County Council at its Special meeting held March 13, 2012: Motion #63-12
Moved By: Seconded By:
Councillor Clayton Deputy Warden Doyle
Whereas the Townships of North Frontenac and Frontenac Islands do not receive a direct benefit from the K&P Trail; Now Therefore the Council of the County of Frontenac hereby authorizes the following: (i)
(ii) (iii) (iv)
That an additional $0.26 for every $1 budgeted for investment in the Frontenac K&P Trail in 2012 shall be allocated to the Townships of North Frontenac and Frontenac Islands, $0.16 and $0.10 respectively, for ecotourism projects. That the allocation shall be funded through the County Federal Gas Tax funds and the projects shall meet the Federal Gas Tax criteria. That the transfer of these funds will be made based on paid invoices submitted by the Townships representing investments in eco-tourism projects that meet the Federal Gas Tax criteria. That for 2012, the amount to be budgeted for this allocation shall be $67,600 to be provided as a reimbursement of costs incurred by the Townships. Carried
On January 18, 2021 County Council received a communication of a resolution from the Township of Frontenac Islands concerning the K&P Trail: That the Council of the Corporation of the Township of Frontenac Islands advise the County of Frontenac that the expansion of the bike trial for Wolfe Island, which was mentioned by County Staff is not supported by Frontenac Islands Municipality, as it would require extensive road widening and be very costly due to the need to upgrade not only the road but require considerable ditching thus incurring additional costs associated with extension of the base of the road. Furthermore it is the consensus of residents that there are already enough bicycles on our roads. And Further That direction be given to tie the Islands in with the K&P Trail initiative, the discussion all along as covered in the Trails Master plan going back 12 years or so has always been, to open the Wolfe Island Canal as the link to the USA as it was a major piece of the K&P Trail going back 150 years ago. And Further That going forward the focus for development concerning the K&P Trail on Wolfe Island should instead see a master plan developed for opening the Wolfe Island Canal, which has been documented as the priority for a number of years. Carried At its regular meeting on October 12, 2021 the Township of the Frontenac Islands approved the development of a master plan for the Wolfe Island Canal: Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
Page 79 of 153 2021-092 Planning and Economic Development – Frontenac K&P Trail Managem…
Page 3 of 7
AGENDA ITEM #c)
Moved By: Seconded By:
Councillor Springgay Deputy Mayor Higgs
That the Council of the Corporation of the Township of Frontenac Islands receive for information the report prepared by Frontenac County Planning and Economic Development Manager Joe Gallivan concerning the Wolfe Island Canal; Whereas the Wolfe Island Canal is an important cultural asset to the history of the island; and Whereas the restoration of the Canal can provide social, cultural, economic, and environmental benefits to the residents of Wolfe Island; and Whereas a master plan for the Canal can establish a municipal vision that can be used by the Township for any funding opportunities available from the provincial and federal governments to help with future improvements; Therefore Be It Resolved That Council support the development of a master plan for the restoration of the Wolfe Island Canal that will provide a high-level phased approach that will guide improvements to the Canal and surrounding area over the long term; And That Council direct staff to prepare a Terms of Reference for the preparation of the master plan, with a budget with an upset limit not to exceed $50,000. Carried This project will establish a vision for the development of the Wolfe Island Canal as a key recreational and cultural attraction in the Frontenac Islands. When completed, the study will provide information to guide the Township regarding the feasibility and cost of developing the Wolfe Island Canal as well as describing key elements such as access, amenities and other considerations. The study will also outline development phasing and identify any additional required studies, permits, or permissions required to complete the project. As information from this study will be instrumental to determining the vision for the K&P Trail on the Frontenac Islands, it is recommended that County Council approve the K&P Trail Management Plan, amended to reflect the following:
K&P Trail Phase 7 will take place on the Frontenac Islands.
A master plan exercise is being conducted by the Township to establish a vision and investigate the feasibility of the Wolfe Island Canal as a recreational attraction. If possible, that the canal may serve as the K&P connection on the Frontenac Islands.
That Frontenac County will work with the Township of the Frontenac Islands to establish a recommended approach to Phase 7 of K&P Trail development upon the completion of the Wolfe Island Canal Master Plan.
Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
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Page 4 of 7
AGENDA ITEM #c)
References to multi-use trail development on the Frontenac Islands as part of the K&P Trail have been removed from the K&P Trail Master Plan.
South Frontenac: ATV Access to Bellrock Road Pilot Project At its regular meeting on March 17, 2021 County Council passed the following motion, as amended, regarding motorized use of the K&P Trail in the Village of Verona: Motion #: 47-21
Moved By: Seconded By:
Councillor Revill Councillor Martin
Be it Resolved That access for ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road be extended on a temporary basis until further information is available on the anticipated housing development in Verona, with consultation between the County and the Township of South Frontenac. Carried as Amended The request for proposals from South Frontenac Township for the Verona Housing Master Plan describes the scope of the work as follows: The Verona Housing Master Plan is currently underway and is intended to provide community context, connectivity and compatibility between two housing developments – a greenfield seniors affordable housing project being initiated by the Township and an existing social housing development currently being redeveloped – and their adjacent lands/uses, including how this increased density of housing which flanks the Main Street can help support the downtown and the range of services and amenities that residents will access. Pedestrian and vehicular transportation is key to this exercise, with the Master Plan providing recommendations for addressing current and future parking management, both on-site and adjacent to the main street, as well as looking at opportunities to improve trail access and connections for active transport through the central core of the village and between the trail, downtown and the waterfront. As outlined in the motion above, this plan may have implications for motorized trail use within the Village of Verona, and County Council will need to revisit the temporary motorized use through the village to access the Verona Trailhead. As such, it is recommended that County Council approve the K&P Trail Management Plan, amended to reflect the following:
A special section will be created to clearly indicate that ATV access is permitted on the K&P Trail between Bellrock and Craig roads, and that this access is temporary in nature.
In order to meet minimum provisions under the Occupiers Liability Act, signs and maps indicating this access is permitted must remain in place until such time that the policy changes. Signs will be removed or changed at the time that this permission changes.
Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
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Page 5 of 7
AGENDA ITEM #c)
This section will indicate that clearly that County Council will revisit this decision after the completion of the Verona Housing Master Plan study by South Frontenac Township.
Trail User Fee System Mr. Wayne Robinson has agreed to investigate the viability of trail user fees and other options for generating revenue, and will provide a report to County Council at some point in the future.
It is recommended that approval of the K&P Trail Management Plan proceed and that any policies arising from Mr. Robinson’s report, if approved by Council, be added to the Plan at the time of approval.
Establishment of Management Policies Each year since 2018, staff have indicated in the K&P Trail Business Plan that a lack of clear policies for the governance and management of the K&P Trail poses a risk should a trail user or other person suffer harm and seek compensation. Under the Occupiers Liability Act, R.S.O. 1990, c. 0.2 the County of Frontenac has a duty of care for the users of the K&P Trail, and established policies and procedures demonstrate the County’s commitment to the safety of those engaging in recreational pursuits on the Frontenac K&P Trail. As such, staff recommend that County Council approve the K&P Trail Management Plan in order to formally establish such policies and procedures. It is important to note that the K&P Trail Management Plan will evolve as the K&P Trail evolves and policies will be updated or created as necessary. As such, considerations under investigation such as Phase 7 Development on the Frontenac Islands, Motorized use of the K&P Trail in the Village of Verona and considerations for revenue generation can result in future amendments by County Council to the plan and the management policies therein. Consultation with Townships Richard Allen, Manager of Economic Development remains available to the townships to provide information on the Frontenac K&P Trail at their request. Strategic Priority Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
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Financial Implications The trail management plan anticipates the average cost of maintaining the Frontenac K&P Trail to require $1500.00 per kilometre annually in order to adequately assess, maintain and manage the Frontenac K&P Trail Corridor. A complete breakdown of the annual maintenance budget is found in Appendix 4 of the plan. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Township of North Frontenac Township of Frontenac Islands Ontario Highland’s Tourism Organization Regional Tourism Organization 9 Ontario by Bike Kingston Velo Club Verona District ATV Club Snow Road Snowmobile Club L&A Ridgerunners Snowmobile Club Ontario Trails Council Trans Canada Trail Frontenac Arch Biosphere
Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan Considerations October 20, 2021
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County of Frontenac K&P Trail Management Plan October 2021
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Frontenac K&P Trail Management Plan October 2021
Executive Summary Trails connect people and places. They also help to develop and instill a sense of community pride. In terms of sustainable recreation a trail is easy to justify economically and environmentally, and in a social and cultural sense. Furthermore, a priority of the County of Frontenac’s Strategic Plan is to “refine and invest in efforts to accelerate economic development – grow business attract more visitors and [ultimately] expand the tax base”.1 What better way than with a trail that satisfies these needs, provides lowcost sustainable activity that reduces health costs and attracts people to settle in the community – sustainable growth. To reduce costs the K&P wandered around obstructions. At the time of construction, the history of the K&P Railway notes that instead of altering the natural landscape, the K&P wandered around obstructions. In fact, there are more than 300 curves that make up over a third of the K&P corridor, with sixty percent either going up or downhill. These curves and inclines, along with the scenery and villages that dot the trail and the connection with other regional trails made the K&P a great candidate for a “rail-to-trail” conversion. The K&P Trail is a good investment. In a cost-benefit analysis, it was estimated that for each dollar spent on trails, nearly three dollars were realized in reduced health care costs by the trail users.2 Additionally, communities along trails, “trail towns”, benefit from the influx of visitors stopping and spending at restaurants, snack shops, or getting their fill of fuel to continue to the next destination. However, there is a real concern for liability for the County. Despite the hugely beneficial financial and cultural impact associated with trails liability is experienced by the Owner/Occupiers.3 The legal relationship that exists between the trail users and the Owner/Occupier, the County of Frontenac, is pursuant to the Occupiers Liability Act. As a result, the trail must be properly defined, constructed, posted, inspected, maintained, and managed to provide a quality recreational experience, while at the same time mitigating liability for the County. To satisfy all users and mitigate liability a Standard was adopted. The standard adopted was a corridor of four meters in width and three meters in height, topped with packed stone dust. At each public entry point to the trail a sign reading “Recreational Trail” must be posted. The trail must be inspected at monthly intervals, at the least, and more often immediately after foul weather. In the event of an incident or emergency there must be a practiced method of mobilizing first responders and if necessary, physically closing the trail, in addition to notification through social media.
1 County of Frontenac Strategic Plan pg. 2 2 Columbia Valley Trail Alliance pg. 1- greenways.ca 3 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of
McGague and Borlack.
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The expected annual cost to maintain that K&P Trail Standard is $1500 $/km. Based upon numbers of 2021, the expected direct cost to maintain the physical integrity of the trail works out to an average cost of $1500/km. This does not include the indirect cost of overhead that now exists for permanent and contract staff to manage and oversee trail associated activities. Once the trail is completed, it will be longer and perhaps busier, and the direct cost will likely increase accordingly. Once finished overhead costs will shift from building to maintenance activities and forging relationships and agreements with user groups and municipal partners. In the long term it is essential to maintain affiliations with user groups. For example, as part of an agreement, in the winter months from December 1 to March 31 snowmobile clubs take over the grooming, patrol, and repair of the trail and also resolve complaints. While in the summer ATV clubs have a trained group of volunteers who serve as “Trail Wardens” to patrol and monitor infrastructure while also, engaging and educating ATV users on appropriate behaviour for the K&P Trail. The K&P Trail should reap benefits for Frontenac. The K&P links to other trails, Townships and Counties in Eastern Ontario. It winds south through the City of Kingston and in time will board the ferry and make its way across Wolfe Island to the American side. This regional linkage prescribes a skill set amongst those working on the trail to not only to physically maintain trail infrastructure but to sustain connections with partners, connected neighbours and user groups. Relationships amongst a large contingent of people and places will need to be long-term to, as stated above, “grow business attract more visitors and [ultimately] expand the tax base”. Trails connect people and places. There remains a number of important tasks to be completed:
- Monthly Inspections and documentation has to be started and completed
- A properly trained person is required that is dedicated to completing Inspections and following them through.
- Maintenance logs to be reviewed on an annual basis in order to identify trends and assist with planned major maintenance.
- Trail Closure Practice as part of an emergency preparedness exercise.
- Completion of Trailheads
- Finish expansion of trail parking facilities in conjunction with municipalities.
- Analyze trail count data to determine the best placement of amenities
- Accessibility assessment completed and trail access for all ages and approved uses improved wherever possible
- The County needs to follow through to include working volunteers under their insurance program for obvious liability reasons.
- The infrastructure associated with the Frontenac K&P Trail needs to be included in the Frontenac County Asset Management Plan.
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Frontenac K&P Trail Management Plan October 2021
Table of Contents Executive Summary …………………………………………………………………………………………………..2 1.0
Introduction……………………………………………………………………………………………………7
1.1 Purpose of the Plan ………………………………………………………………………………………………………7 1.2 Plan Amendment and Review ………………………………………………………………………………………..7 1.3 Description of the Frontenac K&P Trail…………………………………………………………………………….8 1.4 History of the Kingston & Pembroke (K&P) Railway …………………………………………………………..8 1.5 Regional Context – Eastern Ontario Rail Trails …………………………………………………………………10 1.6 Benefits of Recreational Trails ………………………………………………………………………………………10 1.6.1 Demand for Recreational Trails …………………………………………………………………………………….10 1.6.2 Social and Physical Health Benefits ……………………………………………………………………………….11 1.6.3 Environmental and Cultural Benefits……………………………………………………………………………..11 1.6.4 Economic Benefits ………………………………………………………………………………………………………11
2.0 Vision and Development Principles……………………………………………………………………….13 2.1 Spine Route…………………………………………………………………………………………………………………..13 2.2 Quality of Build ……………………………………………………………………………………………………………..13 2.3 Trailheads …………………………………………………………………………………………………………………….13 2.4 Signature Destination …………………………………………………………………………………………………….13 2.5 Partnership and Recognition …………………………………………………………………………………………..13
3.0 Risk Management & Line Fences Act……………………………………………………………………..15 3.1 Occupiers Liability Act (OLA) - Interpretation…………………………………………………………………..15 3.2 Risk Mitigation Strategies…………………………………………………………………………………………….16 3.2.1 Signage………………………………………………………………………………………………………………………16 3.2.2 Identification of Hazards………………………………………………………………………………………………16 3.2.3 Response to Hazards……………………………………………………………………………………………………17 3.2.4 Regular Inspection ………………………………………………………………………………………………………17 3.2.5 Incident Inspection ……………………………………………………………………………………………………..17 3.3 Frontenac K&P Trail Fencing Policy………………………………………………………………………………..17
4.0 Trail Maintenance Standards and Activities ……………………………………………………………19 4.1 The Corridor ………………………………………………………………………………………………………………19 4.1.1 Surface Grading, Shaping, Packing and Dust Control ……………………………………………………….20 4.1.2 Bridges ………………………………………………………………………………………………………………………20 4.1.3 Ditches and Culverts ……………………………………………………………………………………………………21 4.1.4 Access Control ……………………………………………………………………………………………………………21 4.1.5 Edge Protection ………………………………………………………………………………………………………….21 4.1.6 Trail Washouts and Flooding ………………………………………………………………………………………..21 4.1.7 Beaver Management …………………………………………………………………………………………………..22 4.1.8 Accessibility Standards ………………………………………………………………………………………………..22 4.2 Trail Inspection Action Reports……………………………………………………………………………………..22
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Frontenac K&P Trail Management Plan October 2021 4.2.1 Trail Maintenance Records …………………………………………………………………………………………..24 4.2.2 Electronic Inspection Records……………………………………………………………………………………….24 4.2.3 Accident Incident Reaction and Trail Closure ………………………………………………………………….24 4.2.4 Annual Maintenance and Associated Cost ……………………………………………………………………..24 4.3 Trail Maintenance Models……………………………………………………………………………………………25 4.3.1 The Frontenac County Model ……………………………………………………………………………………….25
5.0 Capital/Trail Development…………………………………………………………………………………..26 5.1 Planned Trail Expansion Projects (2021 – 2026) ……………………………………………………………….26 5.1.1 - 2022 Clarendon Station to Lanark County (North Frontenac Portion) ………………………………26 5.1.2 - 2022– Mississippi Valley Conservation Authority Owned-Portion ……………………………………27 5.2 Trailheads and Parking ………………………………………………………………………………………………..27 5.2.1 Trailheads ………………………………………………………………………………………………………………….27 5.2.2 Parking Improvements…………………………………………………………………………………………………28 5.2.3 Access Improvements………………………………………………………………………………………………….29 5.3 Wayfinding Signage and Maps………………………………………………………………………………………29 5.3.1 Trailhead Signage………………………………………………………………………………………………………..29 5.3.2 Wayfinding Signage …………………………………………………………………………………………………….30 5.3.3 Kilometer Markers ………………………………………………………………………………………………………30 5.3.4 Safety Signage…………………………………………………………………………………………………………….30 5.3.5 Community Safety Zone Signs ………………………………………………………………………………………30 5.4 Trail Amenities and Experience Improvements………………………………………………………………..30 5.5 Trail Counters…………………………………………………………………………………………………………….31 5.6 Capital Replacement …………………………………………………………………………………………………..32 5.7 Trail Transition and Personnel ………………………………………………………………………………………33
6.0 Trail Policy ………………………………………………………………………………………………………..34 6.1 Code of Conduct…………………………………………………………………………………………………………34 6.2 Authorized Trail Users …………………………………………………………………………………………………35 6.2.1 Hiking/Walking …………………………………………………………………………………………………………..35 6.2.2 Cycling……………………………………………………………………………………………………………………….35 6.2.3 Cross Country Skiing Sledding and Snowshoeing …………………………………………………………….35 6.2.4 ATV/ORV/Side-by-Sides ……………………………………………………………………………………………….35 6.2.5 Snowmobiling …………………………………………………………………………………………………………….36 6.2.6 Equestrians ………………………………………………………………………………………………………………..36 6.2.7 Other Users………………………………………………………………………………………………………………..36 6.2.8 Emergency Response…………………………………………………………………………………………………..36 6.2.9 Prohibited Activities…………………………………………………………………………………………………….36 6.3 User Safety and Education……………………………………………………………………………………………37 6.4 Motorized Vehicle Access…………………………………………………………………………………………….37 6.4.1 Restricting Non Recreational Motorized Vehicle Access …………………………………………………..37 6.4.2 High Impact Trail Activity……………………………………………………………………………………………..38
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Frontenac K&P Trail Management Plan October 2021 6.4.3 Speed Limits……………………………………………………………………………………………………………….38 6.4.4 Implementation and Monitoring …………………………………………………………………………………..38 6.5 Enforcement ……………………………………………………………………………………………………………..38 7.0 Economic Development Opportunities …………………………………………………………………………..39 7.1 Tourism Integration ……………………………………………………………………………………………………….39 7.2 Events ………………………………………………………………………………………………………………………….39 7.3 Investment Attraction…………………………………………………………………………………………………….40
Appendices: Frontenac K&P Trail Management Plan…………………………………………………….41 Appendix 1: K&P Rail Corridor Ownership and Management 2021…………………………………………..42 Appendix 2: Regional Rail -Trail Map…………………………………………………………………………………..43 Appendix 3: Motorized Use of the Frontenac K&P Trail ………………………………………………………….44 ATV / ORV Access (April 1 – November 30) …………………………………………………………………………….44 Snowmobile Access (December 1 – March 30) ……………………………………………………………………….45 Appendix 3: K&P Trail Inspection / Action Reports………………………………………………………………..46 A3.1 Frontenac K&P Trail Inspection / Action Report……………………………………………………………….46 A3.2 Frontenac K&P Trail Inspection / Action Phone Application ………………………………………………47 Appendix 4: Annual Frontenac K&P Trail Maintenance Costs ………………………………………………….48 Appendix 5: Trail Counter Activity………………………………………………………………………………………49 Appendix 6: Land Use Policy ……………………………………………………………………………………………..50 Appendix 7: Frontenac K&P Trail Sign Specifications ……………………………………………………………..53
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1.0 Introduction This Frontenac K&P Trail Management Plan is intended to be a guiding document for trail management including maintenance and improvement. It is expected to assist elected and appointed officials to develop economic development and recreation strategies. It may also help user groups, residents, and visitors understand and support all aspects of the Frontenac K&P Trail. It will provide a cornerstone for Federal and Provincial government funding programs, and help direct private contributions. The Plan provides purpose, recognizing and building upon County Council’s determination of the trail as a “spine” in the Regional Active Transportation Plan, a spine that couples a network of regional rail-trails and their resident towns, villages, and the people therein. The Plan speaks of the Trail’s colourful history and to the future enhancement and potential improvements as the trail matures physically and culturally. Most importantly, the Plan specifies standards and the inspection and maintenance regime required to conserve a quality trail as envisioned by Frontenac County Council.
1.1 Purpose of the Plan The Plan is to stand as a primary reference document regarding management and maintenance standards with consideration of past history, present users, and partners and includes a strategic vision for the Frontenac K&P Trail and future trails within and linked to the County.
1.2 Plan Amendment and Review The County is responsible for a comprehensive review of this Management Plan at a minimum of every three years to remain current with trail issues. As a significant capital asset, it is the policy of the County that the plan will be posted for public comment for a period of thirty days after review in draft format by Council and prior to adoption. The County is committed to the careful consideration of public input as part of the approval process.
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1.3 Description of the Frontenac K&P Trail Located within the boundaries of Frontenac County the Frontenac K&P Trail is a multiuse trail positioned atop a portion of the former Kingston & Pembroke (K&P) Railway line. This type of trail construction is commonly known as a “rail-trail.” The future of the K&P Trail will include a southerly experience in Frontenac Islands extending toward the US border. A fully developed Frontenac K&P Trail is approximately 90 km within the mainland of Frontenac County4, and the K&P Trail intersects with two other regional rail trails; the Cataraqui Trail and the Tay-Havelock Trail, with portions of all three rail-trails serving as the Trans Canada Trail route through Frontenac County, and thus it is affiliated with the longest trail network5 in Canada. The K&P Trail connects an artery of Frontenac’s communities: Harrowsmith, Hartington, Verona, Godfrey, Tichborne, Sharbot Lake, Clarendon Station and soon Mississippi and Snow Road Stations to Wilbur in Lanark County. The total rail bed was part of a 177 km line from downtown Kingston north to Renfrew and represents a linear park of more than 485 hectares6. The K&P Rail corridor traverses several municipalities and the ownership and management of the trail route shifts with each jurisdiction. From the south, the City of Kingston manages the first 21 kilometres, then Frontenac County operates approximately 70 kilometres with some trail under private ownership in North Frontenac. The Mississippi Valley Conservation Authority (MVCA) owns 35 kilometres of recreational trail in Frontenac, Lanark and Renfrew Counties and finally, Renfrew County owns and operates the final section of the K&P, between the towns of Calabogie and Renfrew. Please see Appendix 1 for details.
1.4 History of the Kingston & Pembroke (K&P) Railway The K&P Railway was established in 1871 with objectives to develop the mineral resources, the lumber trade, and to enable northern settlement.7 Surveying of the line began in 1872 with construction commencing soon after north from Kingston. In June 1875 the first 47 km portion of track opened to the Iron Junction, which is now Godfrey. A spur line was constructed from Godfrey east to a mine at Glendower. By May 1876 the project had reached 75 km to Sharbot Lake while, in the fall of 1878, the railway was completed to Mississippi. Work continued on the rail line, opening to Lavant in 1881, Clyde Forks in 1882, and Barryvale in 1883. In 1884 Calabogie and then Renfrew were reached establishing a total of 180 km of mainline and sidings. 4 To Clarendon Station 2020 it is 70km
5 K&P Implementation Plan 2009 pg. 3 6 Nominal width of the corridor is 27.4+ meters. Area of Linear park is 177 km * 27.4
meters /10,000 m2/hectare = 485 Ha. The Frontenac County portion of the linear park will be 90 km long or 247 Ha. 7 Kickandpushca.online.com K&P tab
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True to the objectives, the line served the mining districts east of Godfrey and north of Snow Road, encouraged settlement north of Sharbot Lake and furnished an efficient transport for lumber in the districts drained by the Ottawa, Bonnechere, Madawaska and Mississippi Rivers. According to railroad records,8 the K&P transported almost 32,000 passengers and nearly 89,000 tons of freight in 1884. Rolling stock included nine engines, five passenger cars and four baggage cars, plus mail and express cars.9 In 1886 the K&P extended tracks to the Kingston waterfront and built a new station and terminal buildings; the future looked encouraging. However, both timber and mineral resources dwindled in the late 19th century and the K&P developed financial difficulties and fell into receivership. The Canadian Pacific Railway (CPR) assumed ownership in November 1901 and continued to be active for another 85 years! The final train was from Tichborne to Kingston in 1986. In order to reduce construction costs the K&P line wandered around obstructions such that the line has more than 300 curves. In fact, over a third of the K&P is a curve and sixty percent either is going up or downhill. Near Calabogie, obstructions could not be circumvented and a spectacular 900 m long rock-cut that is 13 meters high and only 7m wide was blasted through the Canadian Shield. The curves, the inclines, the Shield’s scenery, the villages that dot the trail and the connection with other trails made the K&P a great candidate for a “rail to trail” conversion.
1.5 Regional Context – Eastern Ontario Rail Trails The K&P Right of Way (ROW) has the potential to provide numerous recreational alternatives to residents. The old “Kick and Push”, lives on as the “spine” of community recreation in Frontenac County, uniting its hamlets through a network of trails with other communities on a regional scale. 8
the Manual of Railroads of the United States
9 K&P train stopped at the Old station at Sharbot Lake – photo Jesse Donnely
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With the oversight of the “Rails to Trails” K&P Trail Group, the City of Kingston acquired the K&P corridor within its boundaries and had it open to the public by December 2007. Frontenac County then acquired sections of the ROW within its boundary and conversion to an active trail began in 2012 connecting to the City’s Trail at Orser Road and continuing north to Highway 38 at Harrowsmith10. By 2019 the trail was complete to Sharbot Lake and 2020 to Clarendon Station. From a regional perspective the cities of Kingston and Renfrew can be accessed north and south via the K&P and from trail links Smiths Falls and Havelock define the most east and west landmarks. The K&P Trail joins with the Cataraqui Trail (Cat Trail) at Harrowsmith, the Tay-Havelock trail at Sharbot Lake and will extend to the Ottawa Valley Recreation Trail (OVRT) at Renfrew. The “Cat Trail” runs west past Camden East and east through the Frontenac villages of Sydenham and Perth Road and on to Smiths Falls and joins the OVRT. At the village of Sharbot Lake one can swing east to Perth or venture west through Kaladar and Tweed to Havelock. The K&P at Renfrew County joins the OVRT that begins just north of Smiths Falls and when completed will make its way to Mattawa north of Algonquin Park! The regional linkage and loops of the aforementioned K&P “spine” are quite remarkable; see Map in Appendix 2.
1.6 Benefits of Recreational Trails Trails connect people and places. They also help to develop and instill a sense of community pride. In terms of sustainable recreation a trail is easy to justify, socially, culturally, economically and environmentally. Furthermore a strategic priority of the County’s Strategic Plan is to “refine and invest in efforts to accelerate economic development – grow business attract more visitors and (ultimately) expand the tax base”.11 The Frontenac K&P Trail that satisfies these needs, provides low cost sustainable activity that reduces health costs and attracts people to settle in the community – sustainable growth.
1.6.1 Demand for Recreational Trails Trails can introduce participants to other recreational and participatory offerings in the community. When considering where to move, homebuyers rank walking and biking paths as one of the most important features of a new community.12 Trails provide low or no-cost recreation to families relative to other recreational services that could be provided by government. On the other hand, trails increase tax revenues in the communities in which they are located.13
10 Frontenac Official Plan 4.1.4.2 11 County of Frontenac Strategic Plan pg. 2 12 as demonstrated by “walkability” ratings on realtor websites. 13 PricewaterhouseCoopers Economic Impact of the TransCanada Trail in Ontario –
Americantrails.org page 49
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1.6.2 Social and Physical Health Benefits Trail activities facilitate social interaction between a diverse range of community members, age groups, individuals, and families. Trails can offer the public a wide range of opportunities, and depending upon design, can accommodate the elderly, people with mobility impairments or satisfy those seeking challenging adventures and a sense of achievement. An interesting way to look at the value of trail development is to consider the health benefits to trail users. Participation in trail activities is credited with improving physical and mental health. In a Cost-Benefit Analysis (Wang, G. et al., 2004), it was estimated that for each dollar spent on trails, nearly three dollars were realized in reduced health care costs by the trail users.14 It is significant that dollars invested in trails will have positive impact on the wellbeing of Frontenac’s residents and at the same time reduce pressure and cost on the local health care unit.
1.6.3 Environmental and Cultural Benefits Trails can highlight Frontenac County’s ‘living heritage’ by allowing users to tramp along on the old K&P railway that was blazed some 150 years ago. The K&P and its regional network increases community ownership and assists with preserving natural and cultural values. The environment is protected by localizing impacts within the corridor. There is also the opportunity to provide educational interpretation to increase environmental awareness and cultural appreciation.
1.6.4 Economic Benefits Communities along trails, “trail towns”, benefit from the influx of visitors as well as residents using the who frequent restaurants, snack shops and other retail establishments.15 Trails may generate regional and out-of-province tourism spending on hotels, bed and breakfasts, and local area outdoor outfitters.16 They can make communities attractive to businesses looking to expand or relocate both because of the amenities they offer to employees and the opportunities to cater to trail visitors; a winwin situation. These benefits represent a large economic return on the money invested into trail projects. The costs of land acquisition, construction and maintenance for trails is outweighed by the economic benefits generated. A dollar spent circulates and re-
14 Columbia Valley Trail Alliance pg. 1- greenways.ca 15
conservationtools.org – Economic Benefits of Trails from Conserve PA
16 Store owners along the trail K&P at Godfrey estimate 25% to 35% of snowmobiles
stop in for supplies and or gas they also parked their trailers in the store parking lot.
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circulates within the economy, thereby, multiplying the effects initial (direct), indirect, and induced effects.17
17
Ibid pg7 - Direct - A trail user buys a carton of milk from a convenience store; Indirect - The convenience store buys its milk from a dairy producer, the dairy producer buys its cartons from a carton supplier, the carton supplier buys ink for the carton images; Induced - Employees from the milk producing company purchase clothing with their wages.
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2.0 Vision and Development Principles The Frontenac K&P Trail is intended to be a signature rail-trail experience in Eastern Ontario. It is supported through effective management by Frontenac County Council. County Council confirmed the following five assumptions regarding the future development of the Frontenac K&P Trail at their meeting in September of 2018.
2.1 Spine Route The Frontenac K&P Trail is a primary off-road trail and forms part of the spine network identified in the Frontenac Regional Active Transportation Plan18. County trail responsibility will extend from the Frontenac Islands to where the K&P Trail exits in North Frontenac into Lanark County. County Trail responsibility will be limited to the development of a North / South “spine” to connect Frontenac communities.
2.2 Quality of Build The K&P Trail is built to the Ministry of Transportation trail standard ensuring a highquality, accessible experience for walking, cycling, and motorized off-road use.
2.3 Trailheads The County will develop four trail access points or “Trailheads”. One in each Frontenac Township. Each Trailhead will have a maximum investment of $100,000 from the County to develop. Host municipalities will be active participants in the site selection, design and construction process and may choose to invest funds above the County contribution to maximize their community benefit.
2.4 Signature Destination The K&P Trail will be a recognized trail across Ontario with appropriate wayfinding signage, maps, and branding to support ongoing marketing efforts to attract new visitors to the K&P Trail experience.
2.5 Partnership and Recognition The County will participate in regional partnerships to ensure the K&P Trail is included in regional and provincial networks.
18
Frontenac County Regional Active Transportation Plan (2019);
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These principles were further explored as part of the Frontenac Regional Active Transportation Plan, approved by County Council in July of 2019. In 2020 the County promoted the above vision in partnership with the Township of Central Frontenac by extending the trail to Clarendon Station with funding from the Rural Economic Development (RED) Program through the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). Much, much earlier the activity on the K&P Trail was kicked off (and one might say pushed along) by the County of Frontenac Trails Master Plan established in 2009. According to the County Official Plan (OP), the Trails Master Plan was to and has directed trail development, uses, location, and guided future development of a trails system.19 The Trails Master Plan was followed by the K&P Implementation Plan (2009). The County has used the Implementation Plan as the guiding policy document to direct trail development and phasing to guide the K&P trail system 20 as far as Tichborne.
19 Frontenac County Official Plan section 4.1.4.1 20 Frontenac County Official Plan section 4.1.4.2
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3.0 Risk Management & Line Fences Act “Notwithstanding the hugely beneficial financial and cultural impact associated with trails, there is a real concern for the liability experienced by the Owner/Occupiers of the land. The legal relationship that exists between the trail users and the Owner/Occupier,” who in the case of the K&P Trail is the County of Frontenac, “is pursuant to the Occupiers Liability Act (OLA)”21 This section will highlight the legal relationship that exists between the County and the users of the trail, define the duties of care along with mitigating strategies for the County.
3.1 Occupiers Liability Act (OLA) - Interpretation The responsibility of the duty of care falls upon the owner. Despite specific users, like Snowmobile or ATV clubs that may have apparent responsibility they are unlikely to be found as the occupier if a plaintiff (trail user) were to suffer harm. In the OLA, “occupier includes: (a) person who is in physical possession of premises, or (b) a person who has responsibility for and control over the condition of premises or the activities there carried on, or control over persons allowed to enter the premises.” The main aspects of the OLA are contained in sections 3 and 4. The OLA states in section 3 (1) “An occupier of premises owes a duty to take such care as in all the circumstances of the case is reasonable to see that persons entering on the premises, and the property brought on the premises by those persons are reasonably safe while on the premises.” Furthermore: 3 (2) “The duty of care provided for in subsection (1) applies whether the danger is caused by the condition of the premises or by an activity carried-on on the premises.” However, section 4(1) of the OLA reduces the duty of care when stating “The duty of care provided for in subsection 3 (1) does not apply in respect of risks willingly assumed by the person who enters on the premises”, and section 4 further states in section 4(3) (C) “A person who enters premises described in subsection (4) shall be deemed to have willingly assumed all risks and is subject to the duty of care set out in subsection (1), where the entry is for the purpose of a recreational activity22. Therefore, by clearly conveying that this is a recreational activity the duty of care is reduced as the user will be deemed to willingly have assumed all risks where the entry is for the purpose of recreation. There are two major impacts that section 4 of the OLA has on the recreational landscape for Ontario’s trail network. First and foremost, it
21 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of
McGague and Borlack. 22 Under recreational activity the act also states essentially – no fee is paid for entry and the person is not being provided with living accommodations.
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reduces the risk that an occupier will be found liable for damages sustained on the premises. The secondary impact is that it allows recreational users a wider area in which they can enjoy their endeavours due to the fact that occupiers are not held to an impossible standard.23 There is a caveat, in that, section 4 of the OLA specifies that the occupier owes a duty to the person to not create a danger with the deliberate intent of doing harm or damage to the person or his or her property and to not act with reckless disregard. Essentially as an occupier you cannot set what might be considered booby traps on the property. If there is a change in the landscape, erect appropriate signage properly identifying hazards. The meaning of “reckless disregard” in the OLA has been considered numerous times by the judiciary both in Canada and abroad. Definitions of reckless disregard appear to focus in on some deliberate, malicious act performed by the occupier that results in a plaintiff suffering injury. This act has to constitute one that is void of “ordinary humanity”. Occupiers are deemed to have met the standard of care in any situation except for willful or malicious damage to a trespasser. In essence, as long as farmers or occupiers of large tracts of land are not in the practice of “booby-trapping” their property in order to fend off intruders, they likely would not be found to be acting with reckless disregard should an injury befall a recreational user while the user is on the occupier’s premises.
3.2 Risk Mitigation Strategies 3.2.1 Signage First and foremost, at each entry point of the trail the occupier should post signage to indicate the trail is meant for recreational activities. By doing so the property owner increases the likelihood that their conduct will be held to the less onerous standard imposed by Section 4 of the LOA rather than Section 3 of the Act. At each public entry point of the trail the County shall post signage to indicate the trail is meant for recreational activities.
3.2.2 Identification of Hazards This includes placing adequate signage around any potential hazards or hidden dangers and blocking off areas of potential danger to trail users. In the case of fencing and posts, bright paint or reflective tape will be applied.
23 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of
McGague and Borlack.
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The County will also ensure that the trail is designed in such a way that there is nothing new or unexpected that is not properly indicated with signage and thus could be considered reckless disregard.
3.2.3 Response to Hazards Once the County is alerted to a hazard or form of disrepair remedial action be taken as soon as possible. This may mean the installation of temporary signage and barriers to close part of the trail or an entire section of the trail.
3.2.4 Regular Inspection The County and/or its approved agents will inspect the condition of the Frontenac K&P every month at a minimum, from April until November of the calendar year. Inspection and remediation efforts are assumed by the local OFSC Snowmobile Clubs from December to March. The records of these inspection patrols will be kept for reference should the County discover a report of an incident. Deficiencies discovered as part of the inspection will be prioritized for repair.
3.2.5 Incident Inspection In addition to safeguarding the premises should an incident occur, defendant occupiers (Frontenac County) should gather traits of the plaintiff, (trail user). For example, that they had a level of experience and skill in the activity they were taking part in when they were injured. The conditions that existed and the nature of the activity. In the context of ATV and Snowmobile accidents, the occupier’s legal counsel should investigate speed, intoxication and distractions as factors crucial in lessoning the occupier’s liability.
3.3 Frontenac K&P Trail Fencing Policy Fencing is governed by the Line Fences Act a section of the Municipal Act which is the broad Ontario Legislation that governs municipalities and their operations. According to the Act “An owner of land may construct and maintain a fence to mark the boundary between the owner’s land and adjoining lands.” There is a process for determining the placement of the fencing that is established using Fence-Viewers, who have a public process for arbitrating and determining the placement of fences, as requested, whose recommendations then are established by an order in council. Further in the Act, Section 20 encumbers municipalities who have purchased railway lines responsible for “constructing, keeping up and repairing the fences that mark the lateral boundaries.” With respect to fencing abutting County-owned trail lands, the County of Frontenac has the following policies in place:
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In accordance with the Line Fences Act, Section 20, where a land owner provides proof of farming activities and where trail lands were purchased from a railway company24, the County will be 100% responsible for the construction and maintenance of fencing along the property line; Where a land owner provides proof of farming activities and where trail lands were purchased from a person or entity other than a railway company, that the County will be 50% responsible for the construction and maintenance of fencing along the property line, with the property owner having the choice of sharing equally in the construction and installation of the fence or having the County supply the fence; Where special circumstances warrant a fence abutting where farming activities are not present, Council will make an individual determination on a case by case basis; and notwithstanding any of the above, the rights of any property owner to exercise their rights under the Line Fences Act remain.
24 While much of the County trail was formerly rail land, in many instances, the land was
purchased from subsequent owners. It is the policy of the County of Frontenac that such lands are exempt from the railway company provisions of the Line Fences Act.
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4.0 Trail Maintenance Standards and Activities To provide a first-class recreational experience while at the same time mitigating liability for the County, the trail corridor has to be properly defined. Once defined constructed accordingly, suitably signed as a recreational trail, then regularly inspected. Maintenance must be made as required and on both, an as-needed and scheduled basis, seasonally and annually and in the long-term.
4.1 The Corridor The entirety of the Frontenac K&P Trail is considered a four-season multi-use trail fully open to walkers, hikers, runners & joggers, equestrian riders and cyclists. When there is sufficient snow, the full trail is also accessible for snowshoeing, cross country skiers and snowmobilers. All-Terrain Vehicle (ATV) access begins in Verona.25 Figure 1 Typical K&P Trail Detail
25 Permanent ATV Access begins at Craig Road in Verona, however, since 2020
County Council has granted temporary access through the village of Verona to Bellrock Road. This decision will be reconsidered at a later date. See Appendix 3 for details.
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Trail maintenance will need to take into consideration the user groups permitted on that section of the trail and adjust their best practice specifications accordingly. Fine crushed aggregate for the trail surface with a nominal width of three meters and brush cut to an additional half-meter or more on each side to approximately four meters width and three meters clearance overhead has become the standard to accommodate all identified recreational users. The K&P Trail will be nominally topped with ~100 mm of stone dust packed to a density of 95 SPD, see Figure 1.
4.1.1 Surface Grading, Shaping, Packing and Dust Control The Frontenac K&P Trail annual grading shaping and packing should take place after the spring thaw when the trail has dried out sufficiently. The recommended trail surface is a compacted “stone dust” to provide an accessible and desirable trail experience for both active and motorized users. It is recommended that the trail surface be sloped wherever possible at a 0 to 5% grade nominally 2% from the trail centerline to promote proper drainage. It is also suggested that the trail be packed to 95% SPD to afford use longevity. The County should apply base stabilization26 to control dust and to maintain the shape and hardness of the trail primarily for areas where motorized vehicles are permitted. In areas that grading becomes impractical due to a deficiency of material, additional stone dust will be added. It is expected that an average of 700 tonnes of stone dust will be required per year.
4.1.2 Bridges There are nine bridges along the Frontenac K&P Trail between Orser Road and Clarendon Station, eight of which are the responsibility of Frontenac County. To ensure the upkeep of these bridges an inspection is recommended to be completed by a certified engineer or engineering firm every second year following the Ontario Structure Inspection Manual (OSIM). Any work recommended from the inspection should be written into the preventative maintenance work schedule or if extensive into the capital replacement plan. Repairs and refurbishment plans can be made and then implemented against the review to bring the bridges up to provincial standards as a priority for capital construction on the trail. According to the most recent OSIMs,27 repair requirements are listed below as an example of what might be encountered in the wake of an OSIM study. In this case, cost estimates were just short of $25,000 for the 2 year period.
- Millhaven Creek Bridge – acceptable condition – approach regrade required 26 Base Stabilization is the application of Calcium or Magnesium Chloride using a tank
truck with a spray wand about 8 feet wide with coverage of .75 to 1 litres per square meter this equates to approximately 2500 litres per kilometer. 27 JL Richards & Associates June 17 2020 by for Bridge 2 and Bridge 3 and D.M. Wills Associates Ltd. on October 10 2019 for the remainder of the bridges
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- Hardwood Creek Bridge – Estimated $13k in repairs Completed in 2021.
- White Creek Bridge – No repair required at this time
- Elbow Creek Bridge – Estimated $10k in repairs
- Fish Creek Bridge – No repair required at this time
- Bolton Creek Bridge 1 – Concrete structure, no OSIM completed
- Bolton Creek Bridge 2 – Bolton Creek required full replacement as the 2020 OSIM suggested.
- Bolton Creek Bridge 3 – I-beams and abutments acceptable but required a 12tonne posting.
4.1.3 Ditches and Culverts Ditches and culverts should be monitored and cleared of debris. Culverts must be strong enough to accommodate the heaviest permitted use on the trail (e.g. emergency or maintenance equipment). Culverts and ditches need immediate attention when flooding and washouts occur. Ditches should be cleared of trees and other vegetation that may block drainage.
4.1.4 Access Control Gates are used to deter access of motorized vehicles to certain sections of the K&P Trail where motorized uses are not permitted. (See Appendix 3 for details on motorized access). These gates must follow the regulations associated with Accessibility for Ontarians with Disabilities Act, with a recommended width of 1500 mm to ensure safe passage by bicycles or users with mobility devices.
4.1.5 Edge Protection The Frontenac K&P Trail uses a post and rail form of fencing as edge protection to prevent trail users from travelling near dangerous slopes or water hazards. This form of protection meets AODA Accessibility standards and is included in capital development planning.
4.1.6 Trail Washouts and Flooding Trail washouts can range from a few ruts caused by rivulets during a hard storm to the complete disappearance of the trail should a significant beaver dam fail. Discontinuities like rutting and holes should be filled if more than 2.5 cm deep to maintain the integrity of the trail. Significant washouts should be marked with a sign and, if deemed impassable, the trail should be closed to use until it can be remediated. Occasional flooding from significant weather events will be monitored to ensure the trail is passable and safe for users. Most flood events with standing water will have a negligible effect on the trail; however, flowing water can often lead to erosion issues and a soft surface that may be a hazard to persons using a bicycle on the trail. If the flooding
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becomes more prevalent on an annual basis, then water mitigation maintenance measures may be considered – culverts and ditching. Flooding can also be caused due to local beaver activity the breaching of beaver dams.
4.1.7 Beaver Management In the event that beaver activity poses a concern for the trail, there are several considerations. The municipality may manage the beaver both on the trail and on nearby lands through a variety of options including but not limited to hiring a licensed trapper, installing beaver baffles or cones on the affected culvert, underwater pipes, etc. Notably, it is the responsibility of the landowner to manage the beavers on their land.
4.1.8 Accessibility Standards The trail design and function should conform to usability as per the Accessibility for Ontarians with Disabilities Act, 2005; O. Reg. 191/11 (AODA): Integrated Accessibility Standards. According to statute, upgrades must be made for locations audited and recorded as AODA suitable (close to urban centres, available/developable parking/trail access etc.). Due to its former use as a rail corridor, the Frontenac K&P Trail has the slope and grade to allow for accessibility options. The packed stone dust makes accessibility a realizable goal, and an assessment should be done on the trail to determine its availability for accessibility. Priority locations for accessibility considerations in the case of the K&P Trail are, at this time, on sections located in or near Harrowsmith, Verona, and Sharbot Lake.
4.2 Trail Inspection Action Reports The objective of the Trail Inspection Action Report is to not only identify deficiencies in the trail but whenever possible to alleviate the problem during an inspection. To do so the trail inspector must carry tools, material, and signage during the inspection to afford a timely repair of deficiencies. For example, if a tree has fallen across the pathway it should be removed as encountered even if it has to be cut into manageable lengths to be moved off the pathway. Therefore, in most cases, no second trip is required to effect repair28 and a positive and safe trail experience is maintained. The Trail will be monitored using an Inspection-Action (IA) approach in a monthly cycle. The trail can be divided into sections of greater than 1 km and wherever possible less than 5 km in length. Each section will begin and end at the intersection of a public road. For example, section 1 begins at Orser Rd and ends at Murton Road and runs from 0 to 1.2 km on the trail. Whereas section 7 starts at Bellrock Rd and ends at the end of 28 If on the other hand the tree is large or dangerous a tree removal service should be
called or if for example a beaver is plugging culverts and causing flooding a trapper should be employed.
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Verona Street in Verona at the 19.0 km point on the Trail. The inspection would consider the regular trail components like signage, running surface, drainage, trees and fencing. It would also consider major components that would require longer-term and more expensive solutions like sinkholes and washouts and any habitual problem areas such as consistent flooding, or even vandalism. An abbreviated example of what the K&P Inspection and Action Report would be as follows: Section Road Km Date OK Sign Surface Water Tree Other Comment 6 Bellrock 17 May X Stop Sign 21 Post 7 Verona 19 X St Craig X Godfrey X Section Actions Done Date 6 At Bellrock Rd – Generated Work Order to Replace – X May 23 Confirmed During an inspection, in this example, it was found on May 21st that the Trail stop sign’s post at Bell Rock Road was severely damaged such that a crew had to be mobilized to replace the sign post. (Note: if it had been only the octagonal stop sign plate itself it would have been replaced on the spot, however, the replacement of the post would be considered beyond the inspector’s capabilities.) The date on the work order was May 23rd and follow-up confirmed the work had been “done”. Inspection and action for May have now been closed and logged. A more complete example of the K&P Inspection Action Report is shown in Appendix 3 complete with examples of a possible Inspection and associated Actions and their completions. The advantage of this IA approach is that it, as previously stated, provides one-stop efficiency that preserves a positive and safe user experience. It is recommended that the inspection action cycle be monthly. There may be areas on the trail that require more attention be it higher traffic areas with motorized vehicles or potentially problem sections with low wet areas. Inclement weather conditions of high wind or rain may also dictate weather-related inspection. Winter Months and Snow Mobile Clubs Provided there is snow in the winter months the L&A Ridge Runners and the Snow Road Snowmobile clubs look after the south and north of the trail respectively with Tichborne being the middle point. They groom and care for the trails as required and use the OFSC Trails map to signal users as to the trail availability. Green is available, yellow limited availability, and red indicates the trail is closed. Any mishaps on the trail go through emergency channels of Police, Fire and Emergency Responders. The Clubs
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sign an agreement with the County and in some cases with private landowners along the trail.
4.2.1 Trail Maintenance Records It is recommended that Trail Inspection Action reports, once completed, be placed together to create a log of inspection and maintenance indicating due diligence on the part of the Owner/Occupier, Frontenac County, and in the winter months the snowmobile clubs. In most cases, the underwriter for the trail insurance will require this log and may set stipulations on its review. At a minimum, Frontenac County should review the trail maintenance log once per year. The logs should be retained for as long as the retention bylaws of the municipalities in the County state.
4.2.2 Electronic Inspection Records Electronic inspection with a hand-held tablet that has the same sections as used above has the advantage of graphically pinpointing the deficiency and relaying the information data to a database. Clever programming can then notify the trail manager if and when the deficiency has been rectified. The GIS Department at Frontenac County has created such an application that is now on trial and should soon be used as the basis for trail inspections and corrective actions. Of course, to make it useful it has to be as simple as filling out a single sheet of paper. See Appendix 3 for an example of the Frontenac County K&P Trail Inspection Phone Application.
4.2.3 Accident Incident Reaction and Trail Closure The County has the right to close the trail at any time for any reason they see fit. The following actions may be taken: ● The trail will be physically posted closed at public road access points. ● Notice of closure will be posted on county and municipal websites, social media, etc. ● If closed for an extended period, notice to the local newspapers will be submitted. ● If any detour is available, it will be posted at the above locations with a map clearly indicating the alternative route. For an accident or incident on the Trail standard emergency channels with first responders of Ambulance, Fire Personnel and Police support should be activated. This should, at the very least, be part of a practice session within the municipalities.
4.2.4 Annual Maintenance and Associated Cost In 2021, for the first time since the trail was established, it received a much-needed grade, shape, and pack from Orser Road to Sharbot Lake. Granular is pulled in from the edges on the first 2 passes and on the third pass is spread with a crown to leave a shape with centerline drainage. The trail is subsequently packed with a vibratory roller
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and on sections where motorized recreation vehicles are permitted, the packer should be proceeded with a spray of calcium or magnesium chloride if possible, to stabilize the aggregate and limit dusting. In June and then September the trail is mowed and brushed on both sides and usually, there will be a granular top-up required. With bridge repair, trail inspection and associated spot repair total annual budget is near $115,000, see Appendix 4 for details. This is a viable budget for 2021 with the top two items completed and the next four already accounted for in RFQs or ongoing repair. The major unknown is the spot repair which can depend on the weather or careless use and unknowns like a beaver dam break. As the trail becomes longer and more popular trail maintenance expenses will increase accordingly. Based upon Appendix 4, a kilometre of trail maintained to the standard described in this plan is approximately $1,500 ($109,000/70 km). While the costs will vary depending upon several factors, it is a useful metric for planning purposes. The County will monitor and update maintenance costs on an annual basis.
4.3 Trail Maintenance Models Trail Networks in Ontario are currently undertaking successful trail maintenance programs through different methods: Volunteers, Private Contractors, Government employees or a Hybrid model that includes a combination of participants. As the County does not have road building equipment and public works employees at its disposal, engaging contractors is a necessity for maintaining the trail surface, brushing and mowing the corridor and for the assessment and repair of bridges. On top of engaging contractors, oversight of contractor activity and or project management is a necessity.
4.3.1 The Frontenac County Model In the case of Frontenac County, in addition to the Manager of Economic Development, it has proven essential to employ a trail consultant, as of 2019, to provide project management services for strategic projects and oversight of construction contractors. More recently the county has hired a part-time employee to assist the Manager of Economic Development with reports, permit requests, policy writing, and coordination with contractors and partners. Finally, successful maintenance of the K&P trail to date has been reliant on a full-time working volunteer to patrol the trail. This resource has proved invaluable. Yet, to recruit, train and support additional volunteers, the County needs to find a way to include working volunteers under their insurance program for obvious liability purposes. Annual trail maintenance contractors are selected through a Request For Quotations (RFQ) process. Three different contractors were selected for:
- Surface grading, shaping, packing and dust control
- Mowing and brushing
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- Spot repair Contract length in 2021 was for a single year, however, future contracts may consider extensions or renewals if contractor activity is acceptable.
5.0 Capital/Trail Development The long-term vision for the Frontenac K&P Trail is a high-quality recreational experience extending from Wolfe Island through the City of Kingston north to the border of Lanark County. This will position the K&P Trail as a critical north south-link “spine” in the Eastern Ontario Rail Trails network. The mainland rail-trail was also identified as an important off-road cycling connection in the 2018 Provincial Cycling Network. The entirety of the K&P rail corridor is currently owned and operated by several entities, including private landowners, and the Mississippi Valley Conservation Authority. On Wolfe Island, there is no rail corridor, so a new approach will be necessary to develop a recreational experience in line with the vision for the K&P Trail.
5.1 Planned Trail Expansion Projects (2021 – 2026) This section provides an overview of planned works associated with the Frontenac K&P Trail. The expense and phasing of projects were originally well outlined in the K&P Implementation Plan (2009), which laid out plans to Tichborne. Since then, the trail construction has continued to connect with Sharbot Lake in 2019 and to Clarendon Station in 2020. The next task is planned for 2022, wherein the objective is to press on to the Frontenac - Lanark County Border making the total length of the County’s K&P section of the trail 90 km.
5.1.1 - 2022 Clarendon Station to Lanark County (North Frontenac Portion) The County has determined that the K&P Trail corridor between Clarendon Station and Snow Road Station travels across the properties of several landowners. These landowners will be approached in 2021 to discuss options to transfer the Frontenac K&P Trail to the County at fair market value. The Council of the Township of North Frontenac passed a motion supporting the development of the Frontenac K&P Trail through the Township and as of May 2021, the process of contacting landowners has begun in the Township where the former K&P line ran between Clarendon Station and Snow Road Station. These negotiations are expected to proceed throughout 2021 and into 2022 after which time the construction of the Trail will continue.
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5.1.2 - 2022– Mississippi Valley Conservation Authority Owned-Portion In March 2021 the Counties of Frontenac, Renfrew and Lanark received a letter from the Mississippi Valley Conservation Authority (MVCA) indicating their interest in selling the MVCA portion of the K&P to municipalities. Mississippi Valley Conservation Authority owns 7.8km in Frontenac the remainder in Lanark and Renfrew Counties. The MVCA operates their portion of the K&P as a multi-use trail. Acquisition and operation of this portion of the K&P Trail are in line with Frontenac County Council’s vision of “establishing a trail to the Lanark boundary.” As the links between regional rail trails become more established, the ability to create tourism loops through our municipalities will become easier to develop and more attractive for users.
5.2 Trailheads and Parking Generally, Frontenac County will work with partners to establish “Trailheads” at key access points. Trailheads have been established at Verona and Sharbot Lake and will continue to improve and evolve along with the trail. However, the increased use of the K&P Trail in 2020 and continuing into 2021 has created additional pressures on infrastructure and access points. The demand to explore the length of the trail by all user groups is not matched by the available parking areas. Active recreation users need localized access points closer to home or to appreciate a specific area of the K&P Trail. As a result, more trail parking should be provided.
5.2.1 Trailheads Trail heads are intended to be a gathering spot and a location that can help generate maximum economic benefit to the community while providing a convenient location for short and long-term parking for trail users. A Trailhead can be described as a central location where fifteen or more cars and/or trailers can be parked adjacent to the trail. Trailheads may include, hard surfacing, lighting, garbage bins or washrooms. They will generally require approximately 0.5 hectares or more land. The users would be tourism/hospitality providers and municipal officials will routinely direct out-of-town guests and user groups to trailheads to ensure ample safe parking and maximize economic return to the community. Trailhead locations are or can be Verona, and notably, Sharbot Lake and Harrowsmith, where regional trails intersect with the K&P. Where feasible, the following amenities will be considered: Vehicle parking, benches and rest areas, and Information Kiosks. The following facilities may be considered toilet facilities, water drinking stations, garbage receptacles, and charging infrastructure. Locations at Verona, Harrowsmith, Sharbot Lake, North Frontenac and Wolfe Island have been identified for trailheads. The County has determined that at least $100,000 will be expended in each Township for Trailhead infrastructure. Verona - In 2016, Frontenac County acquired a former gas station located at the corner of Road 38 and Bellrock Road in the hamlet of Verona. The County
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remediated the site for use as a trail access point or trailhead. Remediation is complete and plans for a completed trailhead have been developed and approved by County Council. The County received funding from the Investing in Canada Infrastructure Program to complete construction, planned for 2022.
Harrowsmith - A conceptual plan for a Trailhead and Visitor Centre to be developed at the intersection of the Cataraqui Trail and the Frontenac K&P Trail in Harrowsmith was created, but never realized. As part of the planning process for this “station” along the trail, was for it to serve as a visitor centre for Frontenac County, as it would be placed near a major roadway into the mainland region. As the primary trailhead investment into the Township of South Frontenac has been at the Verona Trailhead, this project has not been pursued.
Sharbot Lake - Considerable parking already exists at this site with close availability to amenities (shopping, restaurants, banks, pharmacies, etc.). However, to pursue a multi-use centre concept The Township of Central Frontenac has sent a request to and been granted funding by the Healthy Communities Fund in 2021. The site plan and conceptual building design is underway.
North Frontenac - As referenced Frontenac County has committed to funding up to $100,000 for trailhead infrastructure. Key locations will be considered as the trail moves into the Township of North Frontenac.
Wolfe Island - the County has also committed $100,000 for the development of trailhead infrastructure in each of the Frontenac Townships, including the Township of the Frontenac Islands.
5.2.2 Parking Improvements The increased use of the K&P Trail in 2020 has created additional pressures on infrastructure and access points. The demand to explore the length of the trail by all user groups is not matched by the available parking areas. Active recreation users need localized access points closer to home or to appreciate a specific area of the K&P Trail. At regular intervals along the trail, it may be necessary to provide safe parking in a manner that does not impede or jeopardize road safety. Generally, less than 10 cars, gravel surface with few or no amenities. Where possible trail parking will utilize existing municipally owned land and/or existing road allowance or wide areas in the trail corridor itself, for example, the parking now established on the trail just north of the Crow Lake Road. In the case of parking facilities, it would be for short-term local users, encouraged to park safely at a designated trail parking area nearest to their preferred destination. Whenever possible there should be consultation with the local Township staff to explore options for localized parking and indeed with interested user groups. For example, at their regular meeting on June 8, 2021, the Council of the Township of Central Frontenac
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provided a motion in support parking at White Lake Road on an old road bed and parking at Godfrey on what was an old station land allowance now owned by the County. Additionally, the Verona District ATV Club has also offered financial support for improvements at one or both of the locations.
5.2.3 Access Improvements On June 3, 2021, it was announced that the Federal and Provincial governments are jointly contributing $607,172.40 over four years towards access improvements along the Frontenac K&P Trail. Specifically, the following improvements are planned as part of this funding:
Completion of the Verona Trailhead Installation of benches at strategic locations at trailheads parking and along the trail Installation of safety barriers along the trail alongside dangerous drops Access Improvements at gated locations
A public engagement campaign will take place in 2021 to gather input on popular and appropriate locations for benches along the trail.
5.3 Wayfinding Signage and Maps To support trail safety and experience, wayfinding tools such as signage and maps are required to help trail users orient themselves to the local geography. As cellular phone signal is inconsistent or non-present during many stages of the K&P Trail, these supports are useful for all trail users. Signage should be placed in a consistent manner in visible locations and at appropriate heights for users’ lines of sight. Signage that identifies the length, slope, difficulty, permitted/suggested uses etc. for users to make informed decisions should be installed at trailheads and trail entrances. Warning signage should be installed to indicate potential hazards or upcoming changes of conditions. All signage should meet AODA standards featuring adequate colour contrast, use a sans serif font, and describe trail details (length, average width, narrowest point, amenities, slope and cross slope inclines, surface type). Specifications for all signs are included in Appendix 6.
5.3.1 Trailhead Signage The AODA specifies that trailheads should include signage. Large signs will be erected at trailheads and strategic locations providing local information, as well as location context, including historical information and how to access food, accommodations, or other amenities.
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5.3.2 Wayfinding Signage Wayfinding signage will be installed at decision points to assist trail users. Wayfinding signage is also useful to direct trail users to population centers that could offer restaurants, shopping, lodging, and other amenities. In addition to wayfinding, interpretive signage can promote historical and environmental awareness at strategic locations.
5.3.3 Kilometer Markers Kilometre markers are placed at every KM interval along the K&P Trail to assist with wayfinding as well as to guide emergency services should they need to locate an individual who has suffered harm along the trail.
5.3.4 Safety Signage Warning signs will be located appropriately ahead of the specific hazards to which they refer, such as road crossings, steep terrain, trail narrowing, and stop signs. On roadways, trail crossing signage will be installed along with the supplementary “CROSSING” signage tab to alert motorists to trail crossings. The Ontario Traffic Manual Book 6: Warning Signs, states that warning signs should be installed on both approaches. Placement location varies according to the roadway’s posted speed limit: o o o
140 metres from the crossing on 50 km/h roadways. 225 metres from the crossing on 60 km/h roadways. 335 metres from the crossing on 80 km/h roadways.
5.3.5 Community Safety Zone Signs Large (4’ x 4’) community safety signs are installed along motorized corridors that travel through areas of engagement, namely villages and settlement areas. Other areas where increased safety and consideration is required are posted with smaller speed limit signs with a “Community Safety Zone” written in the accessory tab.
5.4 Trail Amenities and Experience Improvements It is recommended that it be understood that the Frontenac K&P Trail is “open as-is” and that it may be upgraded over time as resources and funding become available. Amenities including parking areas , benches and shelters may be considered, as determined by the trail users. Accessibility legislation recommends installation of benches or other amenities at regular intervals along a recreational trail to allow for users to pause. The County will identify locations, that are safely clear of the trail, for benches at rest areas and vista
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points. The County will seek partnerships and perhaps a sponsorship program to establish them.29 The railway origin of the Frontenac K&P Trail provides enough space for most users to safely interact with one another for the length of the trail. If necessary, Frontenac County would consider trail widening based upon trail use public feedback and incidents, considering opportunities cost and feasibility.
5.5 Trail Counters The Counters30 resemble a trail km marker post and can be used as one to minimize problems of theft and vandalism. With adequate calibration they can differentiate between walkers, cyclists and motorized vehicles, determine direction, and assign a time of day to the crossing. For an additional fee of $300 per counter/year, the data can be broadcast wirelessly. Currently, data is picked up about once per month and less frequently in the winter. Once the trail is in full operation about 15 counters will be required for the length of the trail to capture major access points and to determine the distribution of use. The existing counters as of June 2021 are:
- City of Kingston Boundary at Orser Road
- Harrowsmith - south on the Cataraqui Trail Junction
- Harrowsmith - north above the Cataraqui Trail Junction
- Verona – South of Hardwood Creek
- Verona at Prince Charles Public School
- White Lake Road Trail Crossing - km 52
- Tichborne
- Brewer Road, South of Sharbot Lake
- Near KM 77, North of Sharbot Lake
- Clarendon Station Finally, at the completion of the trail to the north planned counters at:
- Snow Road Station
- Wilbur An example of the activity on the trail over six weeks in the winter season of February March 2021 is shown below for counters at Tichborne South and north of Sharbot Lake and Clarendon Station. It is somewhat surprising to see the amount of trail activity. Each coloured line in this example represents a different location. The snowmobile traffic registered at between ~200 and 300 sleds per day for five major weeks of snow in 29 Benches could bear the name of the sponsor – family, business or club that donated. 30 ECO Counter – Multi Nature model
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February 2021. Snowmobiling, of course, falls to a negligible amount when the snow melts in early March and rain ensues. This is encouraging to see several hundred snowmobiles per day using the trail in the winter. Buried in the data is that there is more snowmobile traffic going north than south. This is indicative of a loop which is fundamentally important in a trail system. Users can loop as well as spoke and hub back to a starting point. The trail, as planned, is becoming a major outlet for healthy outdoor activity in Frontenac County. See Appendix 5 for more detailed trail counter activity.
Trail counters provide the County with useful data for grant applications, market analysis to support economic development, identifying usage trends and predicting maintenance requirements. As the trail expands, trail counters will be included in capital plans and should be considered an integral part of the construction infrastructure. Trail counters have an anticipated life span of 8 years. For asset management, the trail counters will be considered to be a pooled asset and depreciated on a straight-line basis.
5.6 Capital Replacement Infrastructure associated with the Frontenac K&P Trail needs to be included in the County asset management plan. This includes the actual corridor, bridges, culverts, fencing, trailheads, benches, signs, and land. As a result of this inclusion, funds have been created to satisfy capital replacement of the trails assets. Asset replacement periods need to be established for example: Bridges – 30 years Granular Stone Dust Surface – 15 years Gates – 15 years
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Benches – 10 years Trail counters – 8 years Culverts – 60 years Wayfinding and Safety Signs – 5 years Therefore a new bridge installed for $150,000 with an expected life of 30 years, using straight-line depreciation, would require a fund allocation of $5,000 per year. All trail infrastructure assets must be considered similarly to provide applicable finances for replacement costs to ensure trail longevity.
5.7 Trail Transition and Personnel The K&P Trail is in transition. The trail is open and gaining popularity but is still being constructed at the northern end. Along the existing trail edge protection and accessibility, improvements are required. Trailheads are incomplete and more parking is required at select intervals along the trail. In addition, as use increases, there will be demand for amenities such as benches, picnic areas, and potentially restrooms, and water stations. The following skill sets are required to ensure the trail continues to be managed as a signature destination in eastern Ontario:
Technical skills of project management and oversight are required for both construction and maintenance of the trail. Stakeholder relations and negotiation with landowners along the construction end are necessary. Communication, coordination and completion of agreements between Frontenac County and user groups, townships or other partners are required and beneficial. Furthermore, good working relationships with the Frontenac townships and also adjoining municipalities that are down the trail are needed.
For example, the County is in its second year of partnership with the Verona District ATV Club. During that time the club has contributed to the rehabilitation of a Bolton Creek bridge and has secured funding for restroom facilities along the trail. The L&A Ridgerunners Snowmobile Club already operates and maintains a washroom facility at Cole Lake during the winter months in addition to grooming and maintaining the trail during the winter season. Furthermore, the Verona District ATV Club has trained a group of volunteers to serve as “Trail Wardens.” These wardens travel the trail to engage with all trail users to educate them on appropriate behaviour while using the K&P Trail. Additionally they have liability insurance for their volunteers who patrol the route and effect minor repairs wherever required. Affiliations and agreements with user groups are beneficial, advantageous and even essential.
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The K&P runs through the County and links to other trails, municipalities and counties. It winds through the City of Kingston and in time will board a ferry and make its way across Wolfe Island to the American side. This Regional linkage prescribes a skill set amongst those working on the trail to not only physically maintain the trail but to sustain excellent relationships among a large contingent of people and places. The K&P Trail needs to be marketed to solicit internal use and tourism to Frontenac County’s worldclass trail as part of a world-class network of trails.
6.0 Trail Policy 6.1 Code of Conduct The County of Frontenac expects that all trail users will enjoy the Trail while being respectful to other trail users, private landowners, and the environment. A code of conduct for trail users has been developed to assist with establishing appropriate interactions while enjoying the K&P Trail. ● Non-motorized users have the right of way at all times. ● Bike riders yield to both hikers and horseback riders; hikers yield to horseback riders; ATV/Snowmobile users yield to all. ● Respect the privacy of people living along the Trail. ● Respect neighbouring property by staying on the K&P Trail. Do not make new trails or traverse on unmarked and unauthorized trails. ● Expect and respect other trail users, and obey trail signs. ● Stay to the right of the trail, facilitate faster traffic to pass. ● When passing alert slower traffic of your presence slow down and pass with caution on the left. ● Obey all barricades and closures along the Frontenac K&P Trail. ● If you and/or your mode of transportation produces over a ten centimetre depth of foot, hoof, runner or wheel mark, do not use the Frontenac K&P Trail at his time. ● Motorized vehicles, other than snowmobiles with a valid Ontario Federation of Snowmobile Clubs [OFSC] permit, are prohibited in the winter season from December 1 to March 31. ● Animals must be on a leash always. ● Leave the Trail cleaner than you found it—please carry out litter. ● Leave flowers, wood, rocks, and plants behind in their rightful place for others to enjoy. ● Avoid tree damage. Do not break branches or strip bark off trees. Frontenac County reserves the right to assign privileges to harvest wood along the Trail corridor.
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● Preserve the past—examine, but do not touch cultural or historical structures. ● Obey all Federal, Provincial and Municipal regulations about the operation of your mode of transportation. Including, but not limited to, licensing, insurance, age limits and vehicle condition.
6.2 Authorized Trail Users 6.2.1 Hiking/Walking The Frontenac K&P Trail will permit, promote, and encourage hiking along all sections. Hikers will share the trail with other all-season users.
6.2.2 Cycling The Frontenac K&P Trail will allow cycling along all sections. Cycling will also be promoted and encouraged. It is recommended that the trail surface be upgraded where appropriate and as resources are available with aggregate that accommodates hybrid bikes for three seasons and permits “fat-biking” in the winter months. Other cycling determinations will be made in accordance with other Ontario Ministry of Transportation Guidelines for other products, such as electric-assisted bicycles.
6.2.3 Cross Country Skiing Sledding and Snowshoeing The Frontenac K&P Trail will permit cross-country skiing, dog-sledding and snowshoeing along all sections during the winter months. Skiers will share the trail with snowmobiles and other users. These activities will be promoted and encouraged. At this time there is no intention of grooming trails specifically for cross country skiing.
6.2.4 ATV/ORV/Side-by-Sides The Frontenac K&P Trail will permit licensed and insured off-road vehicles on authorized portions of the K&P Trail. Appendix 3 includes a description and mapping of where these vehicles are permitted. For the purposes of the definition of “off-road vehicle”, the Ontario Ministry of Transportation definition is as follows: Off-road vehicles (sometimes called ORVs) are any two or three-wheeled motorized vehicles, as well as specific vehicles with four or more wheels as prescribed by regulation, intended for recreational use. Examples of offroad vehicles include all-terrain vehicles (ATVs), two-up ATVs, side-by-side ATVs, utility terrain vehicles (UTVs), amphibious ATVs, off-road motorcycles, and dune buggies. Note: Electric and motorized scooters (commonly known as go-peds) and pocket bikes (which are miniature motorcycles about two feet in height and with a speed of 70-80 kph) are not off-road vehicles and, as such, cannot be registered as off-road vehicles.
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These vehicles also do not comply with motorcycle standards and cannot be registered as motorcycles. The trail may be closed to motorized uses at certain times of the year to preserve the trail bed due to wet conditions. ATVing will be promoted and encouraged through organized ATV clubs and associations, such as Verona All-Terrain Vehicle Club (VATVC). A Memorandum of Understanding will be signed with ATV groups in the area for social events and club use of the trail.
6.2.5 Snowmobiling The Frontenac K&P Trail will permit snowmobiles on all sections of trail identified as OFSC prescribed trails, December 1 to March 31. Partnership and Land Use agreements are signed with the local snowmobile clubs on an regular basis. Snowmobiles may have exclusive motorized use of the trail, on sections that are OFSC prescribed trail. Snowmobile users will respect and share the trail with other winter users during this time. Snowmobiling will be promoted and encouraged in conjunction with the Ontario Federation of Snowmobile Clubs. Snowmobiling will not take place on non-groomed, non-OFSC signed areas.
6.2.6 Equestrians Equestrian riding is permitted on all sections of the trail. Equestrian riding will be promoted and encouraged in conjunction with the provincial equestrian federations. Riders are required to remove all manure from the Trail surface.
6.2.7 Other Users As new modes of travel are developed, Frontenac County may review the new use based on its fit with existing uses. The review would be based on request: a) access by new user groups; b) received conflict reports from other authorized users; or c) upon anticipated demand for a new potential market/experience.
6.2.8 Emergency Response Emergency Services (Police, Fire and Ambulance) will be allowed to access the trail ROW as required.
6.2.9 Prohibited Activities ● ● ● ●
Hunting from and across the trail is strictly prohibited Animals must always be on leash No - Fires No - Camping
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● ● ● ● ●
No - Dumping No - Trash or garbage allowed No - Off-trail structures, be they permanent or unfixed are permitted No - Farming, planting or other cultivation is permitted No - New trail development (social trails) permitted unless approved by the County ● No - Cutting or planting of trees is permitted without permission of the County ● Do not block trail entrances or park on the Trail at any time.
6.3 User Safety and Education For safety reasons and recognizing the multiple uses on the K&P Trail, Frontenac County recommends and will promote that:
Cyclists and equestrians wear helmets at all times All motorized off-road users wear helmets and appropriate protective equipment All trail users should use lights that provide adequate visibility (to see and to be seen) and wear light coloured/reflective clothing if using trails after sunset before sunrise and/or in poor weather conditions All motorized users slow to a stop when other users approach, and ensure other users are aware of approach (for example to pass when travelling the same direction) All users should only pass other users when there is adequate space to do so in a safe manner Cyclists notify other users before passing (bell or voice) All trail users move to the right if stopping or being passed
People using trails during or after inclement weather should do so with extra caution. The County will ensure that there is a reporting system in place for any unlawful activity to be reported to the appropriate agency. Examples of these groups would include the Ontario Provincial Police, Ministry of Natural Resources and Forestry, Forest Conservation Officers, Municipal By-law Officers, Ministry of the Environment and Climate Change, and Fisheries and Oceans Canada Officers.
6.4 Motorized Vehicle Access 6.4.1 Restricting Non Recreational Motorized Vehicle Access The policy to ban all non-recreational motorized vehicles (cars, trucks and vans) on the Frontenac K&P Trail, other than for trail maintenance, is broadly acceptable. However, some homes can only be accessed by the K&P rail-bed dating back long before it was the Frontenac K&P Trail. To allow non-recreational motorized vehicles access to home
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dwellers on the K&P Trail is absolutely necessary. Furthermore consideration to allow access to private properties, camps, cottages and desirable waterfront locations is of immediate concern.
6.4.2 High Impact Trail Activity Motorized trail user activity on the Frontenac K&P Trail promotes an elevated level of wear and tear on the trail which requires an elevated level of maintenance.
6.4.3 Speed Limits As a general rule, speed limits shall be 20 km/h in urban areas and 50 km/h in rural areas. These areas will be marked by speed limit signs.
6.4.4 Implementation and Monitoring The County will be responsible for developing, promoting and educating all enforcement and township officials on the rules of the trail regarding vehicle access and may partner with the Ontario Provincial Police’s Snowmobile, ATV, Vessel Enforcement (SAVE) Team to conduct patrols and safety stops from time to time.
6.5 Enforcement Frontenac County will work with police and municipal bylaw officials for enforcement needs on the Frontenac K&P Trail. The public should contact police directly if criminal activities are noted on the trail. Frontenac County should be contacted if local bylaw issues are noted on the trail. A K&P Trail Management By-Law will be created to ensure that local law enforcement and municipal by-law officers can act on reported violations.
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7.0 Economic Development Opportunities Trails do not create economic opportunities on their own, but rely on the communities located on and along the trail to embrace their identities as “trail towns” while welcoming trail visitors into their communities. The Great Allegheny Passage is a 150 mile trail that sees approximately 940,000 nonmotorized users between Pittsburgh and Cumberland, MD. A 2014 study showed that the average day user spends $18 per day while on the trail and the average overnight guest spends $124 per night. This trail also saw the creation of 137 new trail related businesses over an eight year period, resulting in approximately 270 new jobs. While the GAP trail’s context differs from the K&P Trail, many of the lessons learned still apply. A trail user survey of K&P Trail users was distributed from September to November 2020, with 483 complete answers provided. A summary of responses indicate the following key trends in the survey data: • • • •
53% of respondents use trail at least weekly, 20% of all respondents use the trail 2-3x per week Use equally split between ATV, Bicycle or Walk/Hike 100% of ATV users stop at stores, restaurants or cafes while on the trail Muddy Waters in Verona is visited by all trail users the most (22%)
7.1 Tourism Integration A Signature Trail Tourism Assessment may be completed along segments of the trail and the findings may be implemented. The community should be encouraged to conduct Signature Community Assessments to provide a blueprint for businesses to integrate themselves around the trail and serve trail users to create a trail tourism economy along the K&P Trail. The municipality may support business integration along the trail.
7.2 Events It is recommended that, whenever possible, the County or local municipality should be hosting events using the trail as the venue. This is a possible revenue source for trail maintenance as well as a mechanism to bring awareness to the trail through unconventional users. Events like Cross Country Runs Adventure Races, Poker Runs, Mountain Bike Races, etc. should be considered. In the event that an event requires closure of some or all of the trail to other users the following policies apply:
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Events requiring trail closure must submit their request in writing to Frontenac County no less than 60 days prior to the event. The event must place signage, and if necessary, volunteers or staff at all entrances and crossings to educate other trail users as to the closure. The County and event coordinator shall post signage and social media messages regarding any trail closures for events no less than 7 days prior to the event, with repeated social media messages leading up to the event.
7.3 Investment Attraction An audit of the K&P Trail and adjacent rail-trails should be completed to determine the quantity and quality of trailside amenities, as well as determining gaps to be filled by food and beverage, accommodations, outfitters and other trail-supportive businesses. Once gaps have been identified, using trail survey and counter data, a market analysis should be completed to entice entrepreneurs and investors.
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Appendices: Frontenac K&P Trail Management Plan
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Appendix 1: K&P Rail Corridor Ownership and Management 2021 Kilometers
Owner / Manager
Surface Type
Permitted Uses
0-7 7-21 21-91
Kingston Kingston Frontenac
Paved Stone Dust Stone Dust
91-103
Multiple Private Landowners
Gravel Undeveloped
103-141
MVCA
Granular (M)
141-177
Renfrew
Granular (M)
Active Transportation (AT) AT & Horseback AT, Horseback, Snowmobile, ATV (starting at 42.5 km) Unclear -snowmobile clubs have agreements for trail use AT and Motorized Off Road Uses AT and Motorized Off Road Uses
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Appendix 2: Regional Rail -Trail Map
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Appendix 3: Motorized Use of the Frontenac K&P Trail ATV / ORV Access (April 1 – November 30) ATV Access begins on the K&P Trail North of Craig Road in Verona. This access does not require a permit however all trails connecting to the Frontenac K&P Trail require a membership or permit with the Ontario Federation of ATV Clubs (OFATV) or the Eastern Ontario Trails Alliance (EOTA). NOTE: As of May 2020, County Council has granted temporary access to ATV/ORV between Bellrock Road and Craig road through the Village of Verona in order to allow access to the Verona Trailhead located at 6503 Road 38. This decision will be revisited in 2022 upon the completion and adoption of the Verona Housing Master Plan by South Frontenac Township.
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Snowmobile Access (December 1 – March 30) Snowmobiles have access to the entire Frontenac K&P Trail during winter months. This access requires a valid permit issued by the Ontario Federation of Snowmobile Clubs (OFSC) and the trail is maintained and patrolled by trained local OFSC Club members. OFSC prescribed trails are subject to provincial legislation.
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Appendix 3: K&P Trail Inspection / Action Reports A3.1 Frontenac K&P Trail Inspection / Action Report
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A3.2 Frontenac K&P Trail Inspection / Action Phone Application
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Appendix 4: Annual Frontenac K&P Trail Maintenance Costs Annual K&P Trail Maintenance Costs
Activity Grade Shape and Pack Dust Control Brush and Mow Granular Replacement Bridges Trail Inspection Spot repair Total
2021($) 17,000 15,000 16,000 12,000 30,000 8,000 15,000 $113,000
Comment Completed - first time in 2021 Completed - first time in 2021 2021 RFQ Required 2021 50mm placed for 2 km Based - 2019 OSIM Eng.& repair costs Ongoing - 2 - 3 days/m for 8months/y Est. Discontinuities, Culverts, Ditching
Once the trail is completed to the Lanark border, an additional 20 km, the total cost will increase accordingly.
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Appendix 5: Trail Counter Activity Use Distribution (June 2021):
Time of Day (June 2021):
Daily Counts per Location (June 2021):
Use by Day of the Week (June 2021):
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Appendix 6: Land Use Policy The County of Frontenac recognizes as a property owner that requests for use of County property will arise from time to time and that the timely handling such issues is necessary for the protection of the public interest and in the interests of the citizen making a request. Objective: To provide a decision making framework for Council, citizens and staff to ensure that the most efficient and least intrusive measure is applied to citizen requests for use of lands owned by the County. Procedure:
- Staff will review with the applicant their needs and work with them to process their application in a timely and efficient manner.
- In reviewing applications, the table below will be used to direct the applicant to the least onerous method possible. The Table is generally structured from “least” onerous (Certificate of Permission), to “most” onerous (Right of Way and Sale).
Method
Time Period
Examples
Conditions
Approval Authority
Transferable
Pre and post inspection Deposit equal to potential restoration
Certificate of Permission
Less than one year
Access across the property for a limited time (e.g., construction or tree harvesting)
Proof of insurance Site sketch Signed agreement Taxes in good standing
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Delegated to staff
No
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License of Occupation
Encroachment Agreement
Right of Way (RoW)
Generally for a period up to three years In any case, not more than 21 years
Indefinite, but may expire if the encroachme nt is replaced
Water line under property for a temporary period Fence encroachment Well installation Property access while a permanent access is being constructed
Pre and post inspection + periodic compliance inspections Proof of insurance Legal Survey
Driveway access for a home or accessory building
Taxes in good standing Pre- inspection
Legal survey Signed agreement Taxes in good standing Pre and post inspection + periodic compliance inspections(beca use it is permanent, a post-inspection is not necessary)
In perpetuity Permanent installations above, on or below
Not past original length
Signed agreement
Proof of insurance Previously constructed structures
Council approval
Not as of right, but with County permission
Proof of insurance Legal Survey Signed agreement Taxes in good standing
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Delegate to staff for encroachments less than 1m2 Council approval for encroachments greater than 1m2
With County permission
Approved by Council Considered a disposition of property under the County Bylaw
No need to transfer – transferred with title as of right
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Sale
Sale for a lot addition Disposal Sale as surplus to County needs
Legal Survey Signed agreement Taxes in good standing
Approved by Council Considered a disposition of property under the County Bylaw
n/a
Notes:
- In all instances the proponent is responsible for all costs + applicable fees a. Fees and charges as per County By-law
- Permission may be refused in the following instances: a. Where granting permission would result in an unsafe condition b. Where permission would interfere with or limit future trail development c. Where the portion of County property at issue abuts waterfront d. Where the permission would allow land uses that may have negative impacts on the use or users of the trail e. Longitudinal access for an extended length of the trail
- Conditions may be imposed on any of the above, which may include: a. Requirements for engineered drawings to show improvements to the trail surface, drainage, access points etc. b. Conditions governing usage and safety c. Requirements for fencing and signage d. Insurance and indemnities
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Appendix 7: Frontenac K&P Trail Sign Specifications Attached as separate PDF.
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Report 2021-093 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
October 20, 2021
Re:
Corporate Services – 2022 Frontenac-Howe Islander Ferry Fees and Fares Schedule
Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2022 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has in past discussions indicated that the operation of the ferry should not be a financial burden to the County. The current agreement has the Ministry of Transportation covering 80% of the cost to operating the ferry, with the remaining 20% municipal share coming from Howe Island. Within this framework, there are a number of ways to realize the municipal funding required to operate the ferry through different fee and fare scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures.
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AGENDA ITEM #d)
A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. Comment Consistent with previous years, the 2022 pass is proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is proposed to continue. 2022 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. It is proposed that no changes to the prices of the annual passes or tickets occur in 2022. The fee structure in place is projected to satisfy Howe Island’s revenue requirements to offset their share of operating expenses. The 2022 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Additional charges for annual pass holder with trailer in tow $8.00 Two way trip for any heavy vehicle $17.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Book of 10 discounted tickets per pass holder (Friends and Family) $60.00 Cyclist $2.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2022. Recommend Report to Council Corporate Services – 2022 Frontenac-Howe Islander Ferry Fees and Fares Schedule October 20, 2021
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AGENDA ITEM #d)
** A second pass for $80.00 will only be available if the second vehicle involved is registered to:
The same individual who purchased the first full-price 2022 annual pass;
An individual who is married to or is in a common-law relationship with the fullprice 2022 annual pass purchaser;
The dependent child of a full-price 2022 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
The dependent child of a full-price 2022 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2022 annual pass purchaser and is attending school full-time.
Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available.
Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands has also considered this schedule of fees and fares at its meeting on October 12, 2021. The recommended direction to proceed with the fees and fares proposed in this report was approved. Financial Implications Under its agreement with the Ministry of Transportation, the County can reserve up to 5% of operating expense in a reserve to mitigate ferry revenue fluctuations. The proposed fee structure in this report is projected to be sufficient to meet Howe Island’s revenue needs to cover its portion of operating expenses for 2022. Organizations, Departments and Individuals Consulted and/or Affected D. Plumley, CAO, Township of Frontenac Islands S. Kerr, Deputy Treasurer, Township of Frontenac Islands
Recommend Report to Council Corporate Services – 2022 Frontenac-Howe Islander Ferry Fees and Fares Schedule October 20, 2021
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AGENDA ITEM #e)
Report 2021-094 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Kevin Farrell, Manager of Continuous Improvement/GIS
Date of meeting:
October 20, 2021
Re:
Office of the Chief Administrative Officer - LiDAR Acquisition
Recommendation Be It Resolved that the Council of the County of Frontenac receive the LiDAR acquisition report for information; And Further That the Council of the County of Frontenac support the acquisition of highly detailed and accurate LiDAR mapping for the Frontenac region; And Further That the Council of the County of Frontenac authorize staff to enter into an Agreement with the four conservation authorities being: Rideau Valley Conservation Authority, Mississippi Valley Conservation Authority, Cataraqui Region Conservation Authority, and Quinte Conservation for LiDAR Acquisition; And Further That the Council of the County of Frontenac support the County being the lead applicant of a joint application being submitted to the municipal modernization program (Intake 3), on behalf of the four Townships, to cover a portion (up to 65%) of the costs associated with acquisition and storage; And Further That if the application for municipal modernization funding is successful that Council authorize the Warden and Clerk to enter into a transfer payment agreement with the Province of Ontario; And Further That the remaining $23,000 of the project be funded from the levy; And Further That if the application for municipal modernization funding is unsuccessful that the additional funds be expensed from the stabilization reserve.
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AGENDA ITEM #e)
Background In 2020, five Eastern Ontario Conservation Authorities (CAs) expressed interest to jointly acquire LiDAR imagery to update and complete coverage throughout their respective watersheds. There has been significant progress in refining the LiDAR acquisition partnership since October 2020. Committed partners include CAs, lower tier municipalities, single and upper tier municipalities, and the Ministry of Natural Resources and Forestry (MNRF). As a result, and following a presentation to County Council by the CA’s, at its regular meeting held December 16, 2020, Council passed the following resolution being Recommend Reports from the Chief Administrative Officer, clause i): i)
2020-115 Office of the Chief Administrative Officer Options for Frontenac County regarding Conservation Authorities request for Support regarding Upcoming Stimulus Funding Opportunities
Motion #: 190-20
Moved By: Seconded By:
Councillor Martin Councillor Higgs
Be It Resolved That the County of Frontenac support, in principle, the Conservation Authorities application for stimulus funding for the acquisition of LiDAR Elevation Data Project and the Rehabilitate K&P Bridge Project; And Further That the County of Frontenac include, as part of the 2022 budget deliberations, a project proposal and funding formula for support for the acquisition of LiDAR Elevation Data Project. Carried Although the resolution indicates that this was to be brought forward as a project proposal during the 2022 budget deliberations, there is an opportunity to apply for Municipal Modernization funding to cover up to 65% of the project costs, this request is coming ahead of the budget deliberations as the funding application must be submitted by October 19, 2021. As noted in the resolution, the County of Frontenac is acting as the lead applicant for the grant application as it provides Enterprise GIS services to the member municipalities. Comment The County of Frontenac, in partnership with the four member municipalities, is seeking to acquire highly detailed and accurate LiDAR mapping for the region. LiDAR, or light detection and ranging, technology provides a relatively inexpensive way for the County to gather detailed elevation data over a large geographic area. The level of detail and accuracy that LiDAR provides will be a good fit for a number of municipal projects and will lead to cost savings and efficiencies. LiDAR services will support key projects and initiatives including but not limited to: 3D mapping, infrastructure and construction management, road planning and design, asset inventory and surveying, trail development, flood risk management, forestry and resource assessment. This initiative will provide a single, highly accurate, authoritative source of location based data that can Recommend Report Office of the Chief Administrative Officer – LiDAR Acquisition October 20, 2021
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AGENDA ITEM #e)
be utilized by all County and Township departments including building, planning, public works and economic development. Consultation with all municipalities occurred through the CAO’s group and is supported by all Townships. South Nation Conservation (SNC), acting as project manager on behalf of the CA partnership, issued a Request for Quotation (RFQ) on March 10, 2021. Airborne Imaging Inc. was subsequently approved as the successful proponent and awarded the contract. Ontario is helping municipalities become more efficient and modernize service delivery. Municipalities have the opportunity to apply individually or jointly to the municipal modernization program (Intake 3). To be eligible for funding, the municipality must confirm that it has fully spent or allocated the unconditional modernization funding provided by the province in March 2019. Priority is given to projects that address one or more of the following priorities: digital modernization, service integration, streamlined development approvals, shared services or alternative service delivery models. The cost of implementation projects will be shared between the province and the municipality. For Frontenac County the maximum provincial share would be 65%. The Ministry expects to advise municipalities of the outcomes of their applications in January 2022. Strategic Priorities Implications Priority 2: Explore new funding sources and invest wisely in critical long-term infrastructure Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.
Financial Implications The municipal contribution for the acquisition of LiDAR is expected to be $120,000. In addition there will be costs associated with hardware and storage which is estimated to be an additional $10,000. Item
Estimated Cost
LiDAR Acquisition
$120,000
Hardware and Storage
$10,000
Total Project Cost:
$130,000
Recommend Report Office of the Chief Administrative Officer – LiDAR Acquisition October 20, 2021
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AGENDA ITEM #e)
Funding Option 1: Grant Application Successful If the application for Municipal Modernization Funding is successful the provincial contribution to the project would cover 65% and the municipal contribution would be 35%. It is recommended that the County levy 50% of the 35% or $23,000. The remaining 50% is to be covered by the four Townships. Funding Option 2: Grant Application Partially Successful or Unsuccessful Should the application be unsuccessful it is recommended that the County levy $23,000 and the additional funds would come from the stabilization reserve. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Kathie Shaw, Senior Financial Analyst Cheryl Robson, CAO, North Frontenac Cathy MacMunn, CAO, Central Frontenac Neil Carbone, CAO, South Frontenac Darlene Plumley, CAO, Frontenac Islands Cataraqui Region Conservation Authority Rideau Valley Conservation Authority Mississippi Valley Conservation Authority Quinte Conservation
Recommend Report Office of the Chief Administrative Officer – LiDAR Acquisition October 20, 2021
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AGENDA ITEM #e)
Appendix A:
Recommend Report Office of the Chief Administrative Officer – LiDAR Acquisition October 20, 2021
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AGENDA ITEM #a)
Minutes of Food Policy Council September 10, 2021 Endorsement of the Coalition for Healthy School Foods: https://www.healthyschoolfood.ca The Coalition is hosted by Food Secure Canada. https://foodsecurecanada.org/ Moved by Rupa, seconded by John, that we tentatively endorse the Coalition for Healthy School Food, with a confirmation vote by email by September 17. Carried. FPC Member Updates: Open Farms 2021, Sept. 10 to 13, a combined in-person and virtual event, presented by the County of Frontenac, South Frontenac Township and Tourism Kingston. The FPC will have an information booth there on Sept. 11, to increase awareness of the work of the FPC. Southern Frontenac Community Services: successful food drive at the Community Hub on August 27, reported by Ellen. https://www.sfcsc.ca/food-bank-more-info Sustain Ontario’s Policy Brief regarding Bill 216: Food Literacy for Students Act: https://sustainontario.com/2021/06/29/final-policy-brief-to-inform-bill-216-food-literacyfor-students-ac Submitted By Bruce Higgs
147Submission of 153 by CouncillorHiggs Food Policy Council Page of KFL&A
AGENDA ITEM #a)
By-Law No. 2021-0029 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2022 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a)
for services or activities provided or done by or on behalf of it;
(b)
for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and
(c)
for the use of its property including property under its control.
And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2022; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2022:
- The 2022 pass shall provide access to both the County and Township operated ferries.
- A common fee structure shall apply for both the County and Township operated ferries.
- Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
- The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island.
- The discounted tickets to provide to visiting friends and family will be continued in
- One book of 10 tickets will be sold per pass holder for a price of $60.00 to accommodate this requirement.
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AGENDA ITEM #a)
- The 2022 fees are as follows: Annual pass for a single vehicle $275.00 One additional annual pass for a single vehicle in same name **80.00 Discounted annual pass for a single vehicle (65+) *$248.50 Discounted additional annual pass for a single vehicle in the same name *73.00 (65+) Trailer pass (Island resident who has purchased a vehicle pass) $275.00 Two way trip for a single vehicle $8.00 Two way trip for single vehicle with trailer in tow $17.00 Additional charges for annual pass holder with trailer in tow $8.00 Two way trip for any heavy vehicle $17.00 Replacement fee per annual pass (Charged for every replacement) $25.00 Book of 10 discounted tickets per pass holder (Friends and Family) $60.00 Cyclist $2.00 Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).
- These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2022. ** A second pass for $80.00 will only be available if the second vehicle involved is registered to:
The same individual who purchased the first full-price 2022 annual pass;
An individual who is married to or is in a common-law relationship with the full-price 2022 annual pass purchaser;
The dependent child of a full-price 2022 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;
The dependent child of a full-price 2022 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2022 annual pass purchaser and is attending school full-time.
Documentation must be provided that satisfies the staff person issuing the passes.
By-law No. 2021-0029 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2022 October 20, 2021
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AGENDA ITEM #a)
A third pass at a reduced rate is not available.
Township of Frontenac Islands’ vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.
A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands has also considered this schedule of fees and fares at its meeting on October 12, 2021. The recommended direction to proceed with the fees and fares proposed in this report was approved. 8. That By-law 2020-0042 is hereby rescinded. 9. That this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 20th day of October, 2021. Read a third time and finally passed this 20th day of October, 2021.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-law No. 2021-0029 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2022 October 20, 2021
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AGENDA ITEM #b)
By-Law Number 2021-0030 of The Corporation of the County of Frontenac being a by-law to authorize the execution of a Transfer Payment Agreement with the Province of Ontario should the joint application to the Municipal Modernization Program (Intake 3) for LiDAR Acquisition and Storage be successful. Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into a Transfer Payment Agreement with the Province of Ontario should the joint application to the Municipal Modernization Program (Intake 3) for LiDAR Acquisition and Storage be successful; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Warden and Clerk are hereby authorized to enter into a Transfer Payment Agreement with the Province of Ontario should the joint application to the Municipal Modernization Program (Intake 3) for LiDAR Acquisition and Storage be successful.
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 20th day of October, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of October, 2021.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
Kelly Pender, Deputy Clerk
Page of 151 of 153Payment Agreement with the Prov… To authorize the execution a Transfer
AGENDA ITEM #c)
By-Law No. 2021-0031 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on October 20, 2021
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 20, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 20, 2021, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on October 20, 2021, except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
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AGENDA ITEM #c)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 20th day of October, 2021 Read a Third Time and Finally Passed, Signed and Sealed this 20th day of October,
The Corporation of the County Of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2021-0031 – To Confirm all Actions and Proceedings of County Council October 20, 2021
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