Body: Council Type: Minutes Meeting: Regular Date: February 21, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL February 21, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 21, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Roll Call
Closed Session
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held January 17, 2024
Motion #: 14-24
Moved By:
Councillor Greenwood-Speers
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 2 of 23
Seconded By:
Councillor Lichty
Resolved That the minutes of the regular Council meeting held January 17, 2024 be adopted. Carried
Delegations and/or Presentations
a)
Jim Knapp, President, Frontenac ATC Club, will address County Council regarding how the Frontenac ATV Club helps to maintain and patrol the K&P Trail.
b)
Shari Black, Executive Director, Ontario Federation of ATV Clubs will address County Council about the accomplishments of the OFATV and how it can help manage trails throughout the County
Proclamations
a)
Therapeutic Recreation Month February, 2024
Motion #: 15-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Fowler
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 3 of 23
Whereas Therapeutic Recreation is a collaborative and purposeful process facilitated by trained professionals offering recreation and leisure assessment, planning, intervention and evaluation to achieve individual goals;
And Whereas Therapeutic Recreation supports the development of strengths while addressing social, emotional, physical, spiritual and cognitive needs;
And Whereas Therapeutic Recreation is provided by trained professionals who work with individuals including older adults in clinical and/or community settings, such as Long-Term Care Homes including Fairmount Home;
And Whereas the benefits of Therapeutic Recreation include a decrease in responsive behaviours, loneliness, boredom and depression, and improvements in overall Quality of Life and Wellbeing and cognitive abilities;
Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of February as Therapeutic Recreation Month, with the theme of " Connection, Celebration, and Continued Education " to showcase the many roles that Therapeutic Recreation play in a patient’s health-care journey. Carried
Move into Committee of the Whole
Motion #: 16-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Gowdy
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 4 of 23
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
b)
Staff Briefing: Barb McCulloch, Director of Human Resources, will brief the Committee of the Whole with respect to the results of the Workplace Disability Management Assessment (WDMA) Audit. [See Information Reports from the Chief Administrative Officer, clause c)]
Unfinished Business
Consent Reports from the Chief Administrative Officer
All items listed on the Consent Reports from the Chief Administrative Officer shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Reports from the Chief Administrative Officer to be separated from that motion, whereupon the Consent Reports from the Chief Administrative Officer without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter.
Motion #: 17-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Greenwood-Speers
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 5 of 23
That Council consent to the approval of Reports a) and b) the are considered routine items. Carried
Consent Reports
a)
2024-017 Corporate Services 2023 Year End Report of the County of Frontenac Emergency Management Program Committee
Motion #:
Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2023 Year End Report on the County of Frontenac Emergency Management Program Committee report;
And Further That a copy of the 2023 Year End Report of the County of Frontenac Emergency Management Program Committee be posted to the County of Frontenac Website. Carried
b)
2024-018 Corporate Services 2023 Frontenac Howe Islander Petition for Subsidy
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 6 of 23
Motion #:
Resolved That the Council of the County of Frontenac accept the Corporate Services – 2023 Frontenac Howe Islander Ferry Petition for Subsidy report;
And FurtherThatCouncil authorize the Clerk to petition the Ministry of Transportation for $1,164,037.06. Carried
Committee of Management of Fairmount Home
Motion #: 18-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried
b)
2024-026 Fairmount Home Quarterly Update Activity Report
Motion #: 19-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Leonard
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 7 of 23
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried
Recommend Reports from the Chief Administrative Officer
a)
2024-013 Office of the Chief Administrative Officer Rural Housing Funding Options
Motion #: 20-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Greenwood-Speers
Recommendation:
Resolved That the Council of the County of Frontenac accept the Office of Chief Administrative Officer – Rural Housing Funding Options;
And FurtherThatCouncil authorize the use of Jackie Duarte, KWM Consulting to complete a Rural Housing Funding Options Report to an upset limit of $5,000 in order to provide Member Municipalities with an option and risk analysis for funding future housing options within their Township;
And FurtherThatthe funds be derived from the Seniors’ Housing Reserve.
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 8 of 23
Carried
b)
2024-014 Office of the Chief Administrative Officer Joint Council Compensation Survey; Joint Management/Non-Union Market Compensation Survey
Motion #: 21-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
Recommendation:
Resolved That the Council of the County of Frontenac accept the Office of Chief Administrative Officer – Joint Council Compensation Survey; Joint Management/NonUnion Market Compensation Survey report for information;
And FurtherThatCouncil authorize the use of the consultant firm, Gallagher, to complete the Joint Council Compensation Survey and the Joint Management/NonUnion Market Compensation Survey as well as, the non-union pay equity review;
And FurtherThatCouncil authorize the use of County Operations reserve to offset the expense required to complete the Joint Council Compensation Survey and the Joint Management/Non-Union Market Compensation Survey.
Carried
c)
2024-027
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 9 of 23
Planning & Economic Development Purchase of Consulting Services for Environmental Impact Study (EIS) Guidelines
Please Note: The information being presented, which the County does not have control over, is not in an accessible format but can be provided upon request.
Motion #: 22-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Gowdy
Recommendation:
Be It Resolved That the Council of the County of Frontenac receive the report Planning & Economic Development – Purchase of Consulting Services for Environmental Impact Study (EIS) Guidelines;
And Further That the Council of the County of Frontenac approve the purchase of consulting services for EIS Guidelines at 50 percent of the cost of the proposal from Envision Consulting, as outlined in Attachment 1 to this report, to a total of $5,250.00 plus HST;
And Further That Council authorize the use of the Sustainability Reserve to offset the County’s portion of the cost of the EIS Guidelines. Carried
Information Reports from the Chief Administrative Officer
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 10 of 23
a)
2024-015 Corporate Services Rural and Southern Frontenac Community Services Quarterly Transportation Report
b)
2024-016 Corporate Services 2023 Annual Report on Delegation of Authority
c)
2024-025 Human Resources Workplace Disability Management Assessment (WDMA) – Audit
Reports from Advisory Committees of County Council
a)
Report of the Planning and Economic Development Advisory Committee
All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 11 of 23
Motion #: 23-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Fowler
Report of the Planning and Economic Development Advisory Committee
That the Report received from the Planning and Economic Development Advisory Committee be received and adopted.
Report of the Planning and Economic Development Advisory Committee
The Planning and Economic Development Advisory Committee reports and recommends as follows:
2024-019 Planning and Economic Development Advisory Committee Changes to the 2024 – 2028 Economic Development Business Plan and deferral of Destination Plan Implementation
That County Council endorse the proposed changes to the 2024 – 2028 Economic Development Business Plan;
And Further That the implementation of the Destination Development Plan be deferred until adequate resources are available to deliver on the objectives identified in the plan.
2024-020
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 12 of 23
Planning and Economic Development Advisory Committee 2023 Planning Services & 2024-2025 Planning Priorities
Be It Resolved That Council endorse the proposed changes to the planning services business plan as outlined in the report in the section entitled “Future Projects and Time Commitments.
2024-021 Planning and Economic Development Advisory Committee Eastern Ontario Rail Trail Loop Market Readiness Assessment and Partnership with Ontario’s Highland Tourism Organization
Be It Resolved That staff be authorized to complete a memorandum of understanding with Ontario’s Highland’s Tourism Organization in order to complete funding applications to the Tourism Growth Fund and other programs in support of the developing the Market Readiness of the Eastern Ontario Rail Trail Loop;
2024-022 Planning and Economic Development Advisory Committee K&P Trail Development Phase 6: Clarendon Station to the Mississippi River and Rural Economic Development Program Funding Opportunity
Be It Resolved That staff be directed to prepare to rehabilitate the K&P Trail between Clarendon Station and the Mississippi River;
And Further That up to $60,000 be used from the Community Development Reserve to support the County’s application to the Rural Economic Development Program for the K&P Trail Phase 6 Development Project;
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 13 of 23
And Further That rehabilitation of the K&P Trail between Clarendon Station and the Mississippi River commence should the County be successful in its funding application to the Rural Economic Development Program;
And Further That the Warden and the Clerk be authorized to enter into an agreement with the Province of Ontario should the application to the Rural Economic Development Program for the K&P Trail Phase 6 Development Project be successful.
Carried
Return to Council
Motion #: 24-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Greenwood-Speers
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 25-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 14 of 23
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
a)
County of Frontenac Support for Bill C-310, Amendments to the Income Tax Act Increase the Amount of Tax Credits for Volunteer Firefighting and Search and Rescue Volunteer
Motion #: 26-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Lichty
Whereas the Council of the County of Frontenac reviewed the resolution from the Municipality of Wawa calling upon the Government of Canada to support Bill C-310 and enact amendments to the Income Tax Act to increase the amount of tax credits for volunteer firefighting and search and rescue volunteer services; and Whereas County Council recognizes the importance of volunteer firefighters and search and rescue volunteers and that without their services, many communities in Canada would have no fire and emergency response coverage; and,
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 15 of 23
Whereas these individuals receive some form of pay to cover expenses, but do not draw a living wage from firefighting;
Therefore Be It Resolved That the Council of the County of Frontenac calls upon the Government of Canada to support Bill C-310 and enact amendments to the Income Tax Act to increase the amount of tax credits for volunteer firefighting and search and rescue volunteer services from $3,000 to $10,000; and,
Further That a copy of this resolution be forwarded to the Association of Fire Chiefs of Ontario, Office of the Fire Marshall, Mark Gerretsen, MP, Kingston and the Islands, Scott Reid, MP, Lanark - Frontenac - Kingston, the Association of Municipalities of Ontario, and all Ontario municipalities. Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the Town of Mono regarding a Resolution to Declare Road Safety Emergency [Distributed to Members of County Council January 19, 2024]
b)
From the Town of Plympton-Wyoming regarding a Resolution on Cemetery Transfer, Abandonment Administration & Management Support
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 16 of 23
[Distributed to Members of County Council January 19, 2024]
c)
From the Township of Georgian Bluffs regarding a Resolution concerning the Provincial Cemetery Management Support Request [Distributed to Members of County Council January 19, 2024]
d)
From the County of Prince Edward regarding a Resolution on expanding the life span of fire apparatus [Distributed to Members of County Council January 26, 2024]
e)
From the EOWC providing its Briefing Package for the ROMA 2024 Conference [Distributed to Members of County Council January 26, 2024]
f)
From the Town of Orangeville regarding a Resolution on a Social and Economic Prosperity Review [Distributed to Members of County Council January 26, 2024]
g)
From the Township of Wainfleet regarding a Resolution on Cemetery Transfer-Abandonment Administration & Management Support Request [Distributed to Members of County Council January 26, 2024]
h)
From Tay Township regarding a Resolution to Support Tax Credits for Firefighters
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 17 of 23
[Distributed to Members of County Council February 2, 2024]
i)
From the City of Brantford regarding a Resolution on Reliable and Accessible Public Rail Transit - CN Rail [Distributed to Members of County Council February 2, 2024]
j)
From the EOWC its submission on the Ontario 2024 Pre-Budget Consultation [Distributed to Members of County Council February 2, 2024]
k)
From the EOWC regarding a Resolution of support for AMO Social and Economic Prosperity Review [Distributed to Members of County Council February 2, 2024]
l)
From the Honourable Lisa Thompson regarding an invitation to the Rural Economic Development Summit [Distributed to Members of County Council February 2, 2024]
m)
From the Municipality of Calvin regarding a Resolution concerning a Cemetery Management Support Request [Distributed to Members of County Council February 2, 2024]
n)
From the Municipality of Calvin regarding a Resolution concerning the Provincial & National Fire Fighting Strategy
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 18 of 23
[Distributed to Members of County Council February 2, 2024]
o)
From the Orangeville Police Services Board regarding a Resolution concerning Intimate Partner Violence [Distributed to Members of County Council February 2, 2024]
p)
From the Town of Hanover regarding a Resolution on Social and Economic Prosperity Review [Distributed to Members of County Council February 2, 2024]
q)
From the Township of Prescott Russell regarding a resolution on Social and Economic Prosperity Review [Distributed to Members of County Council February 2, 2024]
r)
From the Township of Ryerson regarding a Resolution to Support Tax Credits for Firefighters [Distributed to Members of County Council February 2, 2024]
s)
From the Town of Petrolia regarding a Resolution calling upon ROMA and OGRA to return to combined conference [Distributed to Members of County Council February 9, 2024]
t)
From the County of Renfrew regarding a resolution on Water and
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 19 of 23
Wastewater in rural Ontario [Distributed to Members of County Council February 16, 2024]
u)
From the EOWC regarding its 2024 Canada Pre-Budget Consultation [Distributed to Members of County Council February 16, 2024]
v)
From the Town of Lincoln regarding a Resolution concerning Volunteer Firefighters tax credit [Distributed to Members of County Council February 16, 2024]
w)
From the City of Hamilton regarding a resolution on the decision of the Ontario Energy Board to End the Gas Pipeline Subsidy [Distributed to Members of County Council February 16, 2024]
x)
From the City of Cambridge regarding a Resolution concerning Catch and Release and the need for court staff [Distributed to Members of County Council February 16, 2024]
y)
From Prince Edward County regarding a resolution concerning Expanding the Life of Fire Apparatus [Distributed to Members of County Council February 16, 2024]
z)
From the Township of Central Frontenac regarding a Resolution of support concerning expanding the life of Fire Apparatus
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 20 of 23
[Distributed to Members of County Council February 16, 2024]
aa)
From the Township of McMurrich Monteith regarding a Resolution of support concerning expanding the life of Fire Apparatus [Distributed to Members of County Council February 16, 2024]
ab)
From the Township of McMurrich Monteith regarding a Resolution of support to increase tax credits for volunteer firefighters [Distributed to Members of County Council February 16, 2024]
Other Business
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 27-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that by-laws a) and b) be read a first and second time. Carried
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 21 of 23
b)
Third Reading
Motion #: 28-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To Authorize the Warden and Clerk to Execute an agreement with the Province of Ontario should the application to the Rural Economic Development Program for the K&P Trail Phase 6 Development Project be successful [Proposed By-law No. 2024-007]
b)
To confirm all actions and proceedings of County Council on February 21, 2024 [Proposed By-law No. 2024-008
Adjournment
Motion #: 29-24
Moved By:
Councillor Lichty
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 22 of 23
Seconded By:
Councillor Saunders
That the meeting hereby adjourn at Carried
Regular Meeting of Council Minutes February 21, 2024 -9:30 AM Page 23 of 23
