Published July 21, 2021
Word Count 35160 words
Reading Time 166 min read

Body: Council Type: Agenda Meeting: Regular Date: July 21, 2021 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, July 21, 2021 – 9:00 a.m. Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/s2W2xE9N12M

Agenda Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

  1. Adoption of Closed Minutes of Meetings held June 16, 2021
  2. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to Ontario Health Teams
  3. Labour relations or employee negotiations - as it relates to attendance management
  4. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the ongoing land acquisitions for the K&P Trail.
  5. Labour relations or employee negotiations - as it relates to nonunion benefits Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

11 - 21

Adoption of Minutes a) Minutes of Meeting held June 16, 2021 Resolved That the minutes of the regular Council meeting held June 16, 2021 be adopted.

Page 22 - 23

b)

Minutes of Special Meeting held June 23, 2021 Resolved That the minutes of the special Council meeting held June 23, 2021 be adopted.

Deputations and/or Presentations Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

24 - 35

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business

36 - 38

Recommend Reports from the Chief Administrative Officer a) 2021-061 Planning & Economic Development Authorization to Enter into an Agreement with Regional Tourism Organization 9 in Order to Provide Staff Support to the Open Farms Event Recommendation: Be It Resolved That the Council of the County of Frontenac receive the Planning & Economic Development - Authorization to Enter into an Agreement with Regional Tourism Organization 9 in Order to Provide Support to Open Farms Report; And Further That County Council authorize the Warden and Clerk to enter into an Agreement with Regional Tourism Organization 9 (RTO 9) to provide staff support to the 2021 Open Farms event.

Page 2 of 128

Page 39 - 89

b)

2021-062 Planning and Economic Development Frontenac K&P Trail Management Plan Recommendation: Be It Resolved That County Council receive the draft Frontenac K&P Trail Management Plan dated July, 2021; And Further That the draft plan be posted online on ‘EngageFrontenac’ for 30 days to allow for public feedback or review; And Further That, subject to public comments,the plan be brought to Council for final approval in the Third Quarter of 2021.

90 - 92

c)

2021-066 Corporate Services Authorization to Finance Land Acquisition for the K&P Trail Recommendation: Whereas the Council of the County of Frontenac approved motion 16118 at their regular meeting on September 19, 2018; and, Whereas the above-referenced motion provided staff with authorization to securing financing to support trail construction activities: Be It Resolved That staff be authorized to use the approved financing of $250,000.00 to purchase lands and for related land acquisition costs connected to the development of Phase 6 of the Frontenac K&P Trail.

93 - 101

Information Reports from the Chief Administrative Officer a) 2021-058 Corporate Services 2021 First Quarter Financial Summary and Outlook

102 - 105

b)

2021-059 Office of the Chief Administrative Officer Key Performance Indicators (KPIs) and Balanced Scorecard Update

106 - 110

c)

2021-063 Planning and Economic Development Final Approval – Johnston Point Vacant Land Condominium – County File 10CD-2014/001

Reports from Council Liaison Appointees

Page 3 of 128

Page Reports from External Boards and Committees

111 - 123

Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows:

  1. 2021-054 Community Development Advisory Committee 2020 Annual Business Survey Results Be It Resolved That a copy of the 2020 Annual Business Survey Results, which specifically note that the largest impediment to economic growth in the County is the lack of reliable internet connectivity, be forwarded to the Eastern Ontario Warden’s Caucus.
  2. 2021-056 Community Development Advisory Committee Film and Television in Frontenac Be It Resolved That Frontenac County continue to work with the Kingston Film Office, Regional Tourism Organization 9 and other partners to attract additional screen-based content productions to Frontenac County, And Further That the support to and attraction of Film, Television and other Content productions be included as part of the 2022-2026 Economic Development Business Plan.

Page 4 of 128

Page

Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) City of Kingston Housing and Social Services Homelessness System Review update [Distributed to Members of County Council June 18, 2021] b)

From Minister Monsef in response to Frontenac County Council resolution on the Gig Project Proposal by EORN [Distributed to Members of County Council June 18, 2021]

c)

From the City of St. Catharines regarding a resolution about Lyme Disease Awareness month [Distributed to Members of County Council June 18, 2021]

d)

From the Municipality of Leamington regarding a resolution on the Suicide Prevention Hotline [Distributed to Members of County Council June 18, 2021]

e)

From the Township of Perry regarding a resolution on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council June 18, 2021]

f)

From Perth County regarding a resolution on Domestic COVID-19 Vaccine Production and Capacity [Distributed to Members of County Council June 18, 2021]

g)

From the Municipality of Chatham-Kent regarding Support for Resolution opposing a Capital Gains Tax on Primary Residence [Distributed to Members of County Council June 18, 2021]

Page 5 of 128

Page h)

From the Municipality of Chatham-Kent regarding Support for a Resolution on Drainage Matters & the Canadian National Railway [Distributed to Members of County Council June 18, 2021]

i)

From the Municipality of Chatham-Kent regarding Support for Resolution on banning unencapsulated Polystyrene Foam [Distributed to Members of County Council June 18, 2021]

j)

From the Municipality of Chatham-Kent regarding Support for Resolutions on Bill 228 and Bill 279 from the Township of Archipelago [Distributed to Members of County Council June 18, 2021]

k)

From the Town of Plympton-Wyoming regarding a resolution of support for Fire Departments to be included in Infrastructure Programs [Distributed to Members of County Council June 18, 2021]

l)

From the Town of Plymton-Wyoming regarding a resolution to opposed the implementation of a Capital Gains Tax on Primary Res [Distributed to Members of County Council June 18, 2021]

m)

Councillor Martin’s Liaison Update for Fairmount Home [Distributed to Members of County Council June 18, 2021]

n)

From Sustain Ontario regarding Final Bill 216 - Briefing Note & Summary [Distributed to Members of County Council June 25, 2021]

o)

From the City of Welland regarding a resolution on a suicide hotline prevention initiative [Distributed to Members of County Council June 25, 2021]

p)

From the Town of Fort Erie regarding a resolution on Lyme Disease [Distributed to Members of County Council June 25, 2021]

q)

From the Town of Fort Erie regarding a resolution on Cannabis Licensing [Distributed to Members of County Council June 25, 2021]

r)

From the Town of Plympton-Wyoming regarding resolution to Support Cemetery Funding [Distributed to Members of County Council June 25, 2021]

s)

From the Township of Brock regarding a resolution on phragmites [Distributed to Members of County Council June 25, 2021]

t)

From the Township of Georgian Bay regarding a resolution on Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council June 25, 2021]

u)

From the Township of Georgian Bay regarding a resolution on Microplastics Filters for Washing Machines [Distributed to Members of County Council June 25, 2021]

Page 6 of 128

Page v)

From the Township of Tay Valley regarding a resolution on Suicide and Crisis Prevention Hotline Initiative [Distributed to Members of County Council June 25, 2021]

w)

From the Township of Tay Valley regarding a resolution on Provincial Hospital Funding of Major Capital Equipment [Distributed to Members of County Council June 25, 2021]

x)

From the Township of Wainfleet regarding a resolution on Invasive Phragmites [Distributed to Members of County Council June 25, 2021]

y)

From the Township of Adjala-Tosorontio regarding a resolution to Support a 3-digit suicide & crisis hotline [Distributed to Members of County Council June 25, 2021]

z)

From Anne Prichard thanking County Council for its support regarding the Investment Attraction Campaign Project [Distributed to Members of County Council July 2, 2021]

aa) From Councillor Higgins regarding his interview related to the GIG Broadband [Distributed to Members of County Council July 2, 2021] ab) From the City of Port Colborne regarding a Resolution opposing a Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 2, 2021] ac)

From the Municipality of Calvin regarding a resolution on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 2, 2021]

ad) From the Municipality of St.-Charles regarding a letter to Premier Ford concerning Land Transfer Tax [Distributed to Members of County Council July 2, 2021] ae) From the Town of Cochrane regarding a resolution for a PSA Test for Men Covered in the National Health System [Distributed to Members of County Council July 2, 2021] af)

From the Town of Mono regarding a resolution on Bill 228 - Banning unencapsulated Polystyrene Foam [Distributed to Members of County Council July 2, 2021]

ag) From the Town of Blue Mountains regarding a letter to Prime Minister Trudeau on Capital Gains Tax exemptions on Primary Residences [Distributed to Members of County Council July 9, 2021]

Page 7 of 128

Page ah) From the City of Mississauga regarding call upon the Government of Canada to terminate its appeal of the 2019 Human Rights Tribunal Ruling, ordering Ottawa to pay compensation to First Nations Children and their families, separated in a chronically underfunded child welfare system that sees Indigenous children making up more than half the children in foster care even though they comprise only 7% of all the children under the age of 15 in Canada. [Distributed to Members of County Council July 9, 2021] ai)

From the Township of Scugog resolution regarding Williams Point Road and Beacock Road School Bus Turnarounds [Distributed to Members of County Council July 9, 2021]

aj)

From Greater Napanee Letter Re: support for 988, a 3-digit suicide and crisis prevention hotline [Distributed to Members of County Council July 9, 2021]

ak)

From Greater Napanee Correspondence received from the Town of Fort Erie regarding Capital Gains tax on Primary Residence [Distributed to Members of County Council July 9, 2021]

al)

From Greater Napanee letter of support to the Township of Rideau Lakes regarding the request for funding sources for Municipalities for the ongoing maintenance and preservation repair of abandoned cemeteries in their care [Distributed to Members of County Council July 9, 2021]

am) From Municipality of Chatham-Kent Support Motion M-84 Anti-Hate Crimes and Incidents and Private Member’s Bill C-313 Banning Symbols of Hate Act [Distributed to Members of County Council July 9, 2021] an) From Municipality of Chatham-Kent support OBCM action on mental health and addiction plan [Distributed to Members of County Council July 9, 2021] ao) From Municipality of Chatham-Kent Support Resolution from the Council of Rideau Lakes passed May 20th re Funding for Maintenance and Preservation Repair of Abandoned Cemeteries [Distributed to Members of County Council July 9, 2021] ap) From Municipality of Chatham-Kent Support Resolution from the Council of Fort Erie passed June 21st re: Licensing of Cannabis Operations – Previously Operating Illegally [Distributed to Members of County Council July 9, 2021] aq) From Township of Lake of Bays Resolution regarding Capital Gains Tax on Primary Residence, Letter to The Right Honourable Justin Trudeau and The Honourable Doug Ford [Distributed to Members of County Council July 9, 2021]

Page 8 of 128

Page ar)

From Township of Lake of Bays correspondence regarding support for fire departments and letter to The Honourable Doug Ford [Distributed to Members of County Council July 9, 2021]

as)

Letter from Ryan Doyle requesting the County of Frontenac proclaim September 20-27 Bullying Elimination Week [Distributed to Members of County Council July 16, 2021]

at)

From Daryl Krampco, MPP regarding Bill 216 Food Literacy for Students

au) From the Solicitor General to Heads of Council regarding the Animal Welfare Act and animals in distress left unattended in vehicle [Distributed to Members of County Council July 16, 2021] av)

From the Town of Whitchurch-Stouffville supporting County of Frontenac resolution on Capital Gains Tax [Distributed to Members of County Council July 16, 2021]

aw) From the Township of Adelaide Metcalfe regarding a resolution supporting Archipelago Environmental Protection Amendment Act [Distributed to Member of County Council July 16, 2021] ax)

From the Township of Adelaide Metcalfe regarding a resolution supporting Rideau Lakes Abandoned Cemeteries [Distributed to Members of County Council July 16, 2021]

ay)

From the Township of Adelaide Metcalfe regarding resolution supporting Archipelago Banning Unencapsulated Poly Foam [Distributed to Members of County Council July 16, 2021]

az)

From the Township of Adelaide Metcalfe regarding resolution supporting Owen Sound Support 988 Suicide Crisis Hotline [Distributed to Members of County Council July 16, 2021]

ba) From the Township of Georgian Bay regarding a resolution on Elimination of LPAT [Distributed to Members of County Council July 16, 2021] bb) From the Township of Georgian Bay regarding a resolution on the Truth and Reconciliation Commission of Canada [Distributed to Members of County Council July 16, 2021] bc)

From the Township of Georgian Bay regarding a resolution on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 16, 2021]

Other Business Public Question Period

Page 9 of 128

Page By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws b) and c) that have been circulated to all Members of County Council and that bylaws b) and c) be read a first and second time. b)

Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws

124 - 125

a)

To declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail. [Proposed By-law No. 2021-0020]

126

b)

To Authorize the Warden and Clerk to Execute an Agreement with the Regional Tourism Organization 9 (RTO 9) to provide staff support to the 2021 Open Farms event. [Proposed By-law No. 2021-0024]

127 - 128

c)

To Confirm the Proceedings of Council of its July 21, 2021 Meeting. [Proposed By-law No. 2021-0025]

Adjournment

Page 10 of 128

AGENDA ITEM #a)

Minutes of the Regular Meeting of Council June 16, 2021 A regular meeting of the Council of the County of Frontenac was held in hybrid format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 16, 2021 and was called to order at 9:00 a.m. Regular business commenced at 9:50 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:02 am to 9:36 am. Present:

Warden Ron Vandewal, Deputy Warden Denis Doyle, Councillors Fran Smith, Ron Higgins, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill

Also Present:

County: Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk County: Gale Chevalier, Chief/Director of Emergency & Transportation Services Susan Brant, Administrator-Fairmount Home Joe Gallivan, Director of Planning and Economic Development Barb McCulloch, Director of Human Resources Richard Allen, Manager of Economic Development Phil Piasetzki, Acting Director of Corporate Services/Treasurer

Also Present Electronically:

Closed Session Motion #: 95-21

Moved By: Seconded By:

Councillor MacDonald Councillor Revill

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

  1. Adoption of Closed Minutes of Meetings held April 21, 2021
  2. Labour relations or employee negotiations - as it relates to OPSEU Freeze Period Negotiations. Carried Motion #: 96-21

Moved By: Seconded By:

Councillor Higgs Councillor Martin

Resolved That Council rise from Committee of the Whole closed session without reporting Carried

Page 1116, of 2021 128 Minutes of Meeting held June

AGENDA ITEM #a)

Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held May 19, 2021

Motion #: 97-21

Moved By: Seconded By:

Councillor Smith Councillor Higgins

Resolved That the minutes of the regular Council meeting held May 19, 2021 be adopted. Carried Deputations and/or Presentations a)

Ms. Anne Prichard, Executive Director, Frontenac Community Futures Development Corporation, spoke to Council regarding an investment attraction campaign for food and beverage businesses project as well as provided information about the CFDC recent name change. [See Recommend Reports from the Chief Administrative Officer, clause c)] Proclamations Move into Committee of the Whole

Motion #: 98-21

Moved By: Seconded By:

Deputy Warden Doyle Councillor MacDonald

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business

Regular Meeting of Council Minutes June 16, 2021

Page 1216, of 2021 128 Minutes of Meeting held June

Page 2 of 11

AGENDA ITEM #a)

Recommend Reports from the Chief Administrative Officer a)

2021-048 Corporate Services By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail

Motion #: 99-21

Moved By: Seconded By:

Councillor Revill Councillor Higgs

Be It Resolved That the Council of the County of Frontenac accept the Corporate Services – By-law to Declare Lands Surplus for the purpose of transferring portions of the K&P Trail in exchange for private lands currently being occupied by the K&P Trail report; And Further That in accordance with By-law 17-1995 the Council of the County of Frontenac pass a by-law later in the meeting to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail; And Further That the Clerk be directed to give public notice of Council’s intention in accordance with By-law No. 17-1995. Carried b)

2021-049 Office of the Chief Administrative Officer Krecklo & Associates 2021 Council Compensation Survey and Review Motion #: 100-21 Moved By: Councillor Martin Seconded By: Councillor Smith Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Krecklo & Associates 2021 Council Compensation Survey and Review report; And Further That Council approve the following recommendations contained in the Krecklo & Associates report, commencing December 1, 2022, as follows:

  1. Increase the Warden’s base salary by $6,000 commencing in the first year of the next Council term. Carried As Amended (7:1) (See Motion to Amend below which was Carried) (See Recorded Vote) A Recorded Vote was requested by Warden Vandewal Yeas: Deputy Warden Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith (7) Nays: Warden Vandewal (1) Regular Meeting of Council Minutes June 16, 2021

Page 1316, of 2021 128 Minutes of Meeting held June

Page 3 of 11

AGENDA ITEM #a)

  1. Increase the Councillor’s base salary by $4,000 commencing in the first year of the next Council term. Carried As Amended (7:1) (See Motion to Amend below which was Carried) (See Recorded Vote) A Recorded Vote was requested by Warden Vandewal Yeas: Deputy Warden Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith (7) Nays: Warden Vandewal (1)
  2. Continue the current practice of paying a premium for the Deputy Warden of 20% above the Councillor’s salary commencing in the next term of Council. Carried (7:1) (See Recorded Vote) A Recorded Vote was requested by Warden Vandewal Yeas: Deputy Warden Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith (7) Nays: Warden Vandewal (1)
  3. Continue the current benefits, per diems, conventions and benefits practices. Carried (8:0) (See Recorded Vote) A Recorded Vote was requested by Warden Vandewal Yeas: Deputy Warden Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith, Warden Vandewal (8) Nays: (0)
  4. Continue the practice of reviewing Council compensation in the third year of each Council term. Carried (7:1) (See Recorded Vote) A Recorded Vote was requested by Warden Vandewal Yeas: Deputy Warden Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Councillor Revill, Councillor Smith (7) Nays: Warden Vandewal (1) Motions to Amend Motion #: 101-21

Moved By: Seconded By:

Councillor Higgins Councillor Martin

Be It Resolved That bullet 1. be amended by deleting the words “per year” Carried

Regular Meeting of Council Minutes June 16, 2021

Page 1416, of 2021 128 Minutes of Meeting held June

Page 4 of 11

AGENDA ITEM #a)

Motion #: 102-21

Moved By: Seconded By:

Councillor Higgins Councillor Revill

Be It Resolved That bullet 2. be amended by deleting the words “per year” Carried Council consented to each bullet item being separated. c)

2021-050 Planning and Economic Development Food and Beverage in Frontenac Partnership

Motion #: 103-21

Moved By: Seconded By:

Councillor Higgins Warden Vandewal

Be It Resolved That the County of Frontenac partner with Frontenac Business Services for the purpose of growing food processing businesses in Frontenac County And Further That a onetime contribution of $5000.00 from the Economic Development operating budget be directed toward the re-branding and redevelopment of the Food and Beverage Region business attraction campaign. Carried d)

Staff Briefing: Mr. Richard Allen, Manager of Economic Development briefed the Committee of the Whole with respect to the Operational Update on the Frontenac K&P Trail. [See Recommend Reports from the Chief Administrative Officer, clause e)]

e)

2021-051 Planning and Economic Development Operational Update on the Frontenac K&P Trail and implementation of Parking Improvements at Godfrey and White Lake Road

Motion #: 104-21

Moved By: Seconded By:

Councillor MacDonald Councillor Revill

Be It Resolved That County Council receive Report 2021-051 “Planning and Economic Development – Operational Update on the Frontenac K&P Trail” as background and update to receipt of a draft Trail Management Plan at the July Council meeting; And Further That staff proceed with parking improvements at Godfrey and at the Road 38 trail crossing located near White Lake Road And Further That permission be granted to the Verona District ATV Club to install and maintain washroom facilities at approved locations on the Frontenac K&P Trail Carried

Regular Meeting of Council Minutes June 16, 2021

Page 1516, of 2021 128 Minutes of Meeting held June

Page 5 of 11

AGENDA ITEM #a)

Information Reports from the Chief Administrative Officer a)

2021-047 Office of the Chief Administrative Officer Frontenac County Strategic Plan Mid-Term Status Report Reports from Council Liaison Appointees Reports from External Boards and Committees Reports from Advisory Committees of County Council Return to Council

Motion #: 105-21

Moved By: Seconded By:

Councillor Higgs Councillor Martin

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 106-21

Moved By: Seconded By:

Councillor Smith Councillor Higgins

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)

Motion to Waive the Procedural By-law

Motion #: 107-21

Moved By: Seconded By:

Deputy Warden Doyle Councillor Smith

Be It Resolved That Procedural By-law 2013-0020 be waived to consider a motion by Councillor MacDonald to support a resolution opposing a Capital Gains Tax on primary residences. Carried (a 2/3 vote was received)

Regular Meeting of Council Minutes June 16, 2021

Page 1616, of 2021 128 Minutes of Meeting held June

Page 6 of 11

AGENDA ITEM #a)

b)

Motion of Support for Town of Fort Erie Resolution regarding Capital Gains Tax exemptions on Primary Residences

Motion #: 108-21

Moved By: Seconded By:

Councillor MacDonald Councillor Higgins

Be It Resolved That the Council of the County of Frontenac endorse the resolution and correspondence received from the Town of Fort Erie calling on the Federal Government to cease further consideration of eliminating Capital Gains Tax exemptions on Primary Residences; And Further That a copy of this resolution be circulated to The Right Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Doug Ford, Premier of Ontario, The Honourable Chrystia Freeland, Deputy Prime Minister and Minister of Finance, and Peter Bethlenfalvy, Ontario Minister of Finance for their support. Carried Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i)

From Daryl Krampco, MPP providing updates on the progression of Bill 216 [Distributed to Members of County Council May 21, 2021] From Gravel Watch Ontario regarding Greenbelt Comments [Distributed to Members of County Council May 21, 2021] From Gravel Watch Ontario regarding letter to accompany the greenbelt comment to municipalities [Distributed to Members of County Council May 21, 2021] From the Municipality of West Elgin regarding a resolution for Phragmites [Distributed to Members of County Council May 21, 2021] From the Town of Cochrane regarding a resolution and Letter to Premier Ford on the Greenwater Provincial Park [Distributed to Members of County Council May 21, 2021] From the Township of Brock regarding resolution in support of Durham Region Dead-End Road Kids [Distributed to Members of County Council May 21, 2021] From the Township of Frontenac Islands regarding resolution in support of Food Literacy for Students Act [Distributed to Members of County Council May 21, 2021] From the Township of Matachewan Resolution regarding a resolution on the closing of Youth Justice Systems in Northern Ontario [Distributed to Members of County Council May 21, 2021] From the Township of McKellar regarding resolution in support of Tax

Regular Meeting of Council Minutes June 16, 2021

Page 1716, of 2021 128 Minutes of Meeting held June

Page 7 of 11

AGENDA ITEM #a)

j) k) l) m) n) o) p) q) r) s) t) u) v) w) x) y)

Relief on CERB Payments [Distributed to Members of County Council May 21, 2021] From the Township of Terrace Bay regarding resolution on the Advocacy for Reforming MFIPPA [Distributed to Members of County Council May 21, 2021] From the City of Owen Sound regarding a resolution is Support for a Suicide and Crisis Prevention Hotline [Distributed to Members of County Council May 28, 2021] From the City of Port Colborne regarding a resolution on the Source Water Protection Legislation [Distributed to Members of County Council May 28, 2021] From the City of Port Colborne regarding a resolution on the Source Water Protection Legislation From the County of Perth regarding a resolution on Domestic COVID-19 Vaccine Production and Capacity [Distributed to Members of County Council May 28, 2021] From the Municipality of Calvin regarding a resolution of support for Dead End Roads Bus Turnaround [Distributed to Members of County Council May 28, 2021] From the Municipality of Calvin regarding a resolution supporting Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council May 28, 2021] From the Regional Municipality of York regarding resolution requesting the Province to move to Step 1 May 31 [Distributed to Members of County Council May 28, 2021] From the Town of West Lincoln regarding resolution to support Town of Caledon Suicide 988 Hotline [Distributed to Members of County Council May 28, 2021] From the Township of Archipelago regarding resolution on Bill 228 Banning unencapsulated Polystyrene Foam [Distributed to Members of County Council May 28, 2021] From the Township of Archipelago regarding resolution on Bill 279 – Environmental Protection Amendment Act [Distributed to Members of County Council May 28, 2021] From the Municipality of Shuniah regarding resolution in support of Tax Relief on CERB Payments [Distributed to Members of County Council June 4th, 2021] From the Southern Frontenac Community Services providing its June 2021 Newsletter [Distributed to Members of County Council June 4th, 2021] From the Town of Fort Erie regarding resolution on Provincial hospital funding on major capital equipment [Distributed to Members of County Council June 4th, 2021] From the Town of Fort Erie regarding resolution on the proposed Capital Gains Tax on primary residences [Distributed to Members of County Council June 4th, 2021] From the Town of Halton Hills regarding a resolution on the Elimination of LPAT

Regular Meeting of Council Minutes June 16, 2021

Page 1816, of 2021 128 Minutes of Meeting held June

Page 8 of 11

AGENDA ITEM #a)

z) aa) ab) ac) ad) ae) af) ag) ah) ai) aj) ak) al) am) an) ao)

[Distributed to Members of County Council June 4th, 2021] From the Town of Plympton-Wyoming regarding resolution to Supports Advocacy for MFIPPA Reform [Distributed to Members of County Council June 4th, 2021] From the Township of Havelock-Belmont-Methuen regarding resolution on Automatic Speed Enforcement Photo Radar [Distributed to Members of County Council June 4th, 2021] From the Township of Havelock-Belmont-Methuen regarding resolution on Continuous Increases of Cost for Municipal Insurance [Distributed to Members of County Council June 4th, 2021] From the Township of Havelock-Belmont-Methuen Regarding resolution on Drainage Matters on Canadian National Railway Lands [Distributed to Members of County Council June 4th, 2021] From the Township of Lake of Bays regarding a resolution for amendments to MFIPPA [Distributed to Members of County Council June 4th, 2021] From the Township of lake of Bays regarding a resolution supporting Invasive Phragmites legislation [Distributed to Members of County Council June 4th, 2021] From the Township of Lanark Highlands regarding a resolution to Support Planning Act timelines [Distributed to Members of County Council June 4th, 2021] From the Township of West Lincoln regarding resolution requesting a review of Cannabis Licensing and Enforcement [Distributed to Members of County Council June 4th, 2021] From the Municipality of Calvin regarding a resolution of support for Dead End Roads Bus Turnaround [Distributed to Members of County Council June 4th, 2021] From Erica Phillips congratulating Richard Allen, and the County of Frontenac on the development of the K&P Trail [Distributed to Members of County Council June 11th, 2021] From the Township of Huron-Kinloss regarding a resolution in support of a Digital Suicide Hotline [Distributed to Members of County Council June 11th, 2021] From the township of Huron-Kinloss regarding a resolution in support of Fire Dept Infrastructure Program [Distributed to Members of County Council June 11th, 2021] From the Township of Huron-Kinloss regarding a resolution in support of Lottery Licence to small Organizations [Distributed to Members of County Council June 11th, 2021] From the Township of Huron-Kinloss regarding a resolution in support of MTO Managing Invasive Phragmites [Distributed to Members of County Council June 11th, 2021] From the Township of Scugog regarding a Resolution on the Captial Gains Tax on Primary Residences [Distributed to Members of County Council June 11th, 2021] From the Ministry of Natural Resources and Forestry regarding the 2021 Rabies Control Operations Notifications

Regular Meeting of Council Minutes June 16, 2021

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AGENDA ITEM #a)

ap)

[Distributed to Members of County Council June 11, 2021] From the Township of Rideau Lakes regarding a Resolution on funding for abandoned cemeteries [Distributed to Members of County Council June 11, 2021]

Other Business a)

Consideration of applications submitted for appointment to the Community Development Advisory Committee (2 Appointments) [Applications distributed separately from the agenda.]

Motion #: 109-21

Moved By: Seconded By:

Deputy Warden Doyle Councillor MacDonald

That Ella Vanderburgt and Marlene Spruyt be appointed as Community Representative to the Community Development Advisory Committee whose terms shall expire November 30, 2022; And Further That By-law 2013-0020 be amended accordingly. Carried Public Question Period By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 110-21

Moved By: Seconded By:

Councillor Revill Councillor Higgs

Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried b)

Third Reading

Motion #: 111-21

Moved By: Seconded By:

Councillor Revill Councillor Higgs

Resolved That by-laws b) and c) be read a third time, signed, sealed and finally passed. Carried

Regular Meeting of Council Minutes June 16, 2021

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By-Laws a)

b) c)

To declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail. [Proposed By-law No. 2021-0020] To amend By-law No. 2013-0020 (Appointments to the Community Development Advisory Committee) [Proposed By-law No. 2021-0021] To confirm all actions and proceedings of County Council on June 16, 2021 [Proposed By-law No. 2021-0022] Adjournment

Motion #: 112-21

Moved By: Seconded By:

Councillor Martin Councillor Smith

That the meeting hereby adjourn at 11:35 a.m. Carried

Ron Vandewal, Warden

Regular Meeting of Council Minutes June 16, 2021

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Jannette Amini, Clerk

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Minutes of the Special Meeting of Council June 23, 2021 A special meeting of the Council of the County of Frontenac was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 23, 2021 and was called to order at 5:07 p.m. Present Electronically:

Warden Ron Vandewal, Deputy Warden Denis Doyle, Councillors Fran Smith, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill

Regrets

Councillor Ron Higgins

Also Present Electronically:

County: Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk

Disclosure of Pecuniary Interest and General Nature Thereof There were none Eastern Ontario Regional Network Cell Gap Coverage Project Mr. Jim Pine and Mr. David Fell, EORN, and Ms. Melissa Karis and Luis Ortega, Rogers Communications provided all Member Councils with a presentation and update on the EORN Cell Gap Coverage project. Both Mr. Pine and Mr. Fell responded to questions from members of the Frontenac Councils regarding the cell gap work EORN is doing. Ms. Karis provided an overview of Rogers Communications, including its commitment to the communities that it serves. Mr. Ortega provided an overview of the presentation provided by Rogers Communications included in the agenda package, including where residents can get further information on 5G as well as where any concerns can be addressed. In addition, he provided answers to some frequently asked questions that were contained in the presentation. Mr. Fell and Mr. Ortega responded to questions that were posed in the chat function. Clear answers could not be provided regarding questions around roaming charges for residents of Wolfe and Howe Islands; however Mr. Ortega will take these questions back to Rogers Communication for a response. Public Question Period

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By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 113-21

Moved By: Councillor MacDonald Seconded By: Councillor Revill Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 114-21 Moved By: Councillor MacDonald Seconded By: Councillor Revill Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried a)

By-Laws To confirm all actions and proceedings of County Council on June 23, 2021 [Proposed By-law No. 2021-0023]

Adjournment Motion #: 115-21

Moved By: Councillor Martin Seconded By: Councillor Higgs That the meeting hereby adjourn at 6:12 p.m. Carried

Ron Vandewal, Warden

Special Meeting of Council Minutes June 23, 2021

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Jannette Amini, Clerk

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July 21, 2021 Report 2021-07

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Administrative Report

AGENDA ITEM #a)

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CAO Schedule • • • •

• •

AGENDA ITEM #a)

• • • •

County Council, June 16 2022 Business Plans and Project Proposal presentations June 23 and June 24 CAO Working Group, Long Term Care, June 28 Provincial- Municipal Covid19 MOU Technical Working Group, June 29 Provincial OHT Meeting, July 9 Provincial – Municipal Covid 19 MOU Technical Working Group, July 13 Community Development Advisory Committee, July 14 EORN Update on Gig Project, July 14 EOWC Wardens Meeting, July 16 New Hire Orientation, July 19

• EOWC Warden’s Meeting, July 16

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Update – EOWC and EOLC

AGENDA ITEM #a)

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Policy Updates

AGENDA ITEM #a)

• On May 21, 2021 the Ministry of Seniors and Accessibility released the 2019 Accessibility for Ontarians with Disabilities Act (AODA) Annual Report. The Report provides a review of the Ministry’s 2019 accomplishments, highlights of the activities of the various Standards Development Committees, the Ministry’s work on the compliance and enforcement of the AODA, and initiatives with various partners on raising awareness advancing accessibility and inclusion in communities across the province.

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AMO Provincial Matters The Victim Support Grant (VSG) provides police and communities up to $200,000 to collaborate on community initiatives to support intimate partner violence and human trafficking. Watch for applications to open. For more information about the grant, contact SafetyPlanning@Ontario.ca. The Seniors Community Grant program focuses on projects that help improve the lives of older Ontarians. Apply through Transfer Payment Ontario by July 15 at 5pm for grants between $1,000 - $25,000.

The Province is seeking feedback to support an update of the Projection Methodology Guideline to reflect Ontario’s current land use planning policy framework. Visit the ERO posting for more details.

AGENDA ITEM #a)

Effective July 1st, 2021, eligibility requirements for the Environmental Activity and Sector Registry (EASR) for water takings will be expanded for construction site dewatering, road construction, and certain pumping tests. For more details see O. Reg. 63/16, O. Reg. 387/04.

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AMO Federal Matters The Temporary Resident to Permanent Resident Pathway program offers eligible foreign workers in Canada and recent international graduates a faster route to permanent residency in Canada. Applications to the program must be submitted before November 5, 2021. More information is available at Immigration, Refugees and Citizenship Canada

AGENDA ITEM #a)

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Communications Update June, 2021 Website Pageviews FrontenacCounty.ca InFrontenac.ca FrontenacMaps.ca

31,872 12,860 6,948

Social Media Engagement 2,311 217 114 3,586 2,328 605

Total engagements Change from May

60,841 %3.4

AGENDA ITEM #a)

County Facebook County Twitter County Instagram FPS Twitter Fairmount Facebook H.I. Ferry Twitter

Paramedic Shawn and @KFLAPH Nurse Peter are out and about downtown Kingston today delivering #COVID19ON shots to neighbours who can’t safely attend in-person clinics. Community Paramedics help vulnerable residents live more safely in the comfort of home.

Annual Butterfly Release ceremony, June 9.

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At Fairmount Home:

AGENDA ITEM #a)

ALS Awareness Month

Second shots and a last call

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Among Frontenac Paramedics

AGENDA ITEM #a)

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Planning Department Update South Frontenac New Official Plan • A number of virtual open houses for the new Official Plan are scheduled for August.

•

Central Frontenac New Official Plan • The new Official Plan was adopted by Township Council on July 13. Staff anticipate presenting the final draft of the OP to County Council in September/October.

•

North Frontenac – Ontario Land Tribunal (OLT) Hearings • Two appeals have been received for files in North Frontenac: (1) the proposed Poulin minor variance on Road 509; and, (2) the proposed Cannon severances on Shabomeka Lake Road. No dates for hearings have been scheduled at this point.

•

Frontenac Islands Development Charges By-Law • Staff are assisting the Township with a new development charges bylaw.

•

Communal Services Governance Committee • All Township councils have endorsed the governance model. Work is underway on a draft business plan.

AGENDA ITEM #a)

•

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Planning Application Update - Townships •

North and Central Frontenac continued to see a large number of applications in June and the first half of July

•

At six and a half months into 2021, planning staff have handled 73% of the volume of files from 2020.

•

22

10

3

North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

AGENDA ITEM #a)

Number of inquiries across all townships continues to be high with interest in severances, purchasing and renovating residential properties, and newcomers to the area interested in opening a business.

24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0

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2021 HR Update • • •

Bargaining prep for OPSEU and Marine Services 301 competitions as at July 13 Leadership development series for 2021 – – Change Management – 28 leaders attendees

•

Key County Administration hires: – Welcome to Dakota Thompson, Manager of Marine Services – July 26, 2021

•

AGENDA ITEM #a)

• •

CUPE 2290 pay equity maintenance and retroactive payments completed Council and non-union remuneration market surveys Preparation for upcoming mediation and arbitrations

AGENDA ITEM #a)

Report 2021-061 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alison Vandervelde, Acting Manager of Economic Development

Date of meeting:

July 21, 2021

Re:

Planning & Economic Development - Authorization to Enter into an Agreement with Regional Tourism Organization 9 in Order to Provide Staff Support to the Open Farms Event

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Planning & Economic Development - Authorization to Enter into an Agreement with Regional Tourism Organization 9 in Order to Provide Support to Open Farms Report; And Further That County Council authorize the Warden and Clerk to enter into an Agreement with Regional Tourism Organization 9 (RTO 9) to provide staff support to the 2021 Open Farms event. Background The Open Farms annual event is entering its fourth year and is set to take place over September 10-12, 2021. This year also represents a fourth evolution of the event, a hybrid experience that will combine in-person opportunities with virtual elements. The 2018 and 2019 Open Farms events were in person experiences, while 2020 was a set of virtual experiences programmed over four weeks.

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The 2021 Open Farms event also includes formal partnerships with Tourism Kingston and the Township of South Frontenac, and requires additional human resources to coordinate the various participants and elements in a safe and enjoyable manner. This short-term resource was included in the event planning and grant applications associated with Open Farms. At its regular meeting held May 13, 2021, the Community Development Advisory Committee reviewed Report 2021-043 and passed the following motions, later supported by County Council at its regular meeting held on May 19, 2021: Be it Resolved That the Community Development Advisory Committee endorses the direction and actions related to Open Farms outlined in Report 2021-043 And Further That County Council authorize the Warden and Clerk to complete relevant agreements associated with grant applications outlined in Report 2021-043 Carried Comment Regional Tourism Organization 9 (RTO 9) has been a key partner in the promotion and execution of Open Farms as a regional agri-tourism offering since 2018. This year RTO 9 is a partner in developing the marketing strategy for the event using their agency of record, Alphabet Creative. As such, the opportunity arose for the County of Frontenac to procure RTO 9 Marketing and Communications Manager Steve Weir on a temporary secondment to assist with the marketing and coordination of Open Farms 2021. Mr. Weir will be focused on the implementation of Open Farms for up to two days each week leading up to the event, beginning July 26, 2021. Mr. Weir will provide support across all aspects of event execution, and specifically in the following areas: 

Marketing efforts – coordinating activities across all partner agencies

Stakeholder relations – ensuring timely communications with event participants and partners

Administrative tasks – maintaining organization of information related to executing the event in compliance with public health regulations

Reporting out – tracking and compiling data to inform event evaluation

Recommend Report to Council Planning & Economic Development - Authorization to enter into an agreement with Regional Tourism Organization 9 in order to provide staff support to the Open Farms event July 21, 2021 Page 2 of 3

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Strategic Priority Implications Priority 1.2: Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Financial Implications An upset limit of $8000.00 has been included in the 2021 Open Farms budget for the purpose of contracting temporary support to the execution of the event. Organizations, Departments and Individuals Consulted and/or Affected Philip Piasetzki, Acting Director of Corporate Services/Treasurer Regional Tourism Organization 9 Tourism Kingston Township of South Frontenac

Recommend Report to Council Planning & Economic Development - Authorization to enter into an agreement with Regional Tourism Organization 9 in order to provide staff support to the Open Farms event July 21, 2021 Page 3 of 3

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Report 2021-062 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

July 21, 2021

Re:

Planning and Economic Development – Frontenac K&P Trail Management Plan

Recommendation Be It Resolved That County Council receive the draft Frontenac K&P Trail Management Plan dated July, 2021; And Further That the draft plan be posted online on ‘EngageFrontenac’ for 30 days to allow for public feedback or review; And Further That, subject to public comments, the plan be brought to Council for final approval in the Third Quarter of 2021. Background The County of Frontenac has pursued the development of the Frontenac K&P Trail since 2009 following the guidance provided in the Frontenac Trails Master Plan (2009) and the K&P Trail Implementation Plan (2011). Since 2009, the County has reestablished 70 kilometres of the former K&P rail corridor and rehabilitated the former railway into a multi-use recreational trail, constructing new infrastructure where necessary. Once the connection between the City of Kingston and Sharbot Lake was completed in 2019 a significant increase of trail use was observed, creating the demand for increased amenities and policies to ensure a safe and enjoyable experience for users of all ages and abilities. In addition, after a decade of development, it has been observed that certain infrastructure also began to require assessment, repair and renewal.

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The 2020 Economic Development Service Delivery Review recommended that the Economic Development Team transition away from activities such as infrastructure management in order to create additional capacity for traditional economic development activities. The Management Plan will provide clear expectations of third party partners or contractors who may be utilized as management support. Comment The purpose of the Trail Management Plan is to develop a ‘blueprint’ that can guide the decision-making and priority setting for expansion, maintenance, management, operations, and use of the K&P trail system and its associated amenities over the long term. This Management Plan is different from the 2009 Trails Master Plan which established a vision for pursuing trails in Frontenac County. With advice and support from a retired municipal public works professional, a management plan for the Frontenac K&P Trail has been developed, with the goal of providing guidance to County staff and stakeholders regarding maintenance and management considerations for the trail. These policies will ensure the trail remains a safe and enjoyable experience for all by establishing service standards and providing guidance to support continued improvements and user growth. The management plan is to serve primarily as a reference document for management and maintenance standards with consideration of past history, present users, and partners, and potential future trails within and linked to the County. The Management Plan reinforces County Council’s vision of the trail as a “spine” in the Active Transportation Plan and acts as the main connector for a network of regional railtrails and the villages and the people therein. The Plan speaks of the Trail’s history and to the future enhancement and potential improvements as the trail matures physically and culturally. Most importantly, the Plan will specify standards and the inspection and maintenance organization required to conserve a quality trail as envisioned by Frontenac County Council. The management plan considers: 

Vision and Principles of Development: The Frontenac K&P Trail is intended to be a signature rail trail experience in Eastern Ontario. It is supported through effective management by Frontenac County Council. County Council confirmed five core assumptions regarding future development of the Frontenac K&P Trail at their meeting in September of 2018.

Liability and Risk Mitigation: This section highlights the legal relationship that exists between the County and the users of the trail, define the duties of care along with mitigating strategies for the County.

Maintenance Standards and Activities: This section defines the standard construction of the K&P trail corridor the minimum standards for regular

Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan July 21, 2021

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maintenance and inspection to ensure the trail remains safe and enjoyable for all users. This section will also set out the procedures for preventative and emergency maintenance of the accessible elements on the trail, as required under Section 80.44 of the Accessibility for Ontarians with Disabilities Act (AODA). 

Future Capital Projects: The long-term vision for the Frontenac K&P Trail is a high-quality recreational experience extending from the southern tip of Wolfe Island (Horne’s Ferry) through the City of Kingston north to the border of Lanark County. This will position the K&P Trail as critical north south-link “spine” in the Eastern Ontario Rail Trails network and was identified as an important off-road cycling connection in the 2018 Provincial Cycling Network. This section identifies planned projects in support of this vision, including trail network expansion, signage, safety improvements and amenities such as benches or rest areas.

Trail Policy and User Management: The County of Frontenac expects that all trail users will enjoy the Trail while being respectful to other trail users, private landowners, and the environment. This section outlines a code of conduct for trail users as well as other policies to reduce conflict between trail users, landowners or the environment.

Overall, The Frontenac K&P Trail Management Plan establishes standard operating procedures that can be communicated to contractors and other partners – including the four Townships - while maintaining Council’s vision for a ‘Signature Destination’. The plan also covers the need for appropriate resources to be in place to not only manage the day-to-day operations, but also to coordinate with various stakeholders who are involved with the stewardship of the K&P as well as partners who manage connected trails, including other portions of the K&P. The 2020 Service Delivery Review anticipated that while the economic development department should step away from infrastructure management, a resource will still likely be required at the County level to continue with oversight of trail activities. To date, responsibility and institutional knowledge regarding the development and management of the Frontenac K&P Trail has primarily rested on the desk of the Manager of Economic Development. With the adoption of the K&P Trail Management plan and the policies therein, it can be expected that other individuals (third party or within the County) will be able to also participate in the development and management of the K&P. Strategic Priority Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan July 21, 2021

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transportation strategies for residential, social and economic purposes, and access to funding. Financial Implications The trail management plan anticipates the average cost of maintaining the Frontenac K&P Trail to require $1500.00 per kilometre annually in order to adequately assess, maintain and manage the Frontenac K&P Trail Corridor. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Township of North Frontenac Township of Frontenac Islands Ontario Highland’s Tourism Organization Regional Tourism Organization 9 Ontario by Bike Verona District ATV Club Ontario Trails Council

Recommend Report to County Council Planning and Economic Development – Frontenac K&P Trail Management Plan July 21, 2021

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County of Frontenac K&P Trail Management Plan (Draft) July 2021

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County of Frontenac – DRAFT K&P Trail Management Plan

Executive Summary Trails connect people and places. They also help to develop and instill a sense of community pride. In terms of sustainable recreation a trail is easy to justify economically and environmentally, and in a social and cultural sense. Furthermore, a priority of the County of Frontenac’s Strategic Plan is to “refine and invest in efforts to accelerate economic development – grow business attract more visitors and [ultimately] expand the tax base”.1 What better way than with a trail that satisfies these needs, provides lowcost sustainable activity that reduces health costs and attracts people to settle in the community – sustainable growth. To reduce costs the K&P wandered around obstructions. At the time of construction, the history of the K&P Railway notes that instead of altering the natural landscape, the K&P wandered around obstructions. In fact, there are more than 300 curves that make up over a third of the K&P corridor, with sixty percent either going up or downhill. These curves and inclines, along with the scenery and villages that dot the trail and the connection with other regional trails made the K&P a great candidate for a “rail-to-trail” conversion. The K&P Trail is a good investment. In a cost-benefit analysis, it was estimated that for each dollar spent on trails, nearly three dollars were realized in reduced health care costs by the trail users.2 Additionally, communities along trails, “trail towns”, benefit from the influx of visitors stopping and spending at restaurants, snack shops, or getting their fill of fuel to continue to the next destination. However, there is a real concern for liability for the County. Despite the hugely beneficial financial and cultural impact associated with trails liability is experienced by the Owner/Occupiers.3 The legal relationship that exists between the trail users and the Owner/Occupier, the County of Frontenac, is pursuant to the Occupiers Liability Act. As a result, the trail must be properly defined, constructed, posted, inspected, maintained, and managed to provide a quality recreational experience, while at the same time mitigating liability for the County. To satisfy all users and mitigate liability a Standard was adopted. The standard adopted was a corridor of four meters in width and three meters in height, topped with packed stone dust. At each public entry point to the trail a sign reading “Recreational Trail” must be posted. The trail must be inspected at monthly intervals, at the least, and more often immediately after foul weather. In the event of an incident or emergency there must be a practiced method of mobilizing first responders and if necessary, physically closing the trail, in addition to notification through social media.

1 County of Frontenac Strategic Plan pg. 2 2 Columbia Valley Trail Alliance pg. 1- greenways.ca 3 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of

McGague and Borlack.

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County of Frontenac – DRAFT K&P Trail Management Plan

  1. Monthly Inspections and documentation has to be started and completed
  2. A properly trained person is required that is dedicated to completing Inspections and following them through.
  3. Maintenance logs to be reviewed on an annual basis in order to identify trends and assist with planned major maintenance.
  4. Trail Closure Practice as part of an emergency preparedness exercise.
  5. Completion of Trailheads
  6. Finish expansion of trail parking facilities in conjunction with municipalities.
  7. Analyze trail count data to determine the best placement of amenities
  8. Accessibility assessment completed and trail access for all ages and approved uses improved wherever possible
  9. The County needs to follow through to include working volunteers under their insurance program for obvious liability reasons.
  10. The infrastructure associated with the Frontenac K&P Trail needs to be included in the Frontenac County Asset Management Plan.

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County of Frontenac – DRAFT K&P Trail Management Plan

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County of Frontenac – DRAFT K&P Trail Management Plan

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County of Frontenac – DRAFT K&P Trail Management Plan

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County of Frontenac – DRAFT K&P Trail Management Plan

1.0 Introduction This Frontenac K&P Trail Management Plan is intended to be a guiding document for trail management including maintenance and improvement. It is expected to assist elected and appointed officials to develop economic development and recreation strategies. It may also help user groups, residents, and visitors understand and support all aspects of the Frontenac K&P Trail. It will provide a cornerstone for Federal and Provincial government funding programs, and help direct private contributions. The Plan provides purpose, recognizing and building upon County Council’s determination of the trail as a “spine” in the Regional Active Transportation Plan, a spine that couples a network of regional rail-trails and their resident towns, villages, and the people therein. The Plan speaks of the Trail’s colourful history and to the future enhancement and potential improvements as the trail matures physically and culturally. Most importantly, the Plan specifies standards and the inspection and maintenance regime required to conserve a quality trail as envisioned by Frontenac County Council.

1.1 Purpose of the Plan The Plan is to stand as a primary reference document regarding management and maintenance standards with consideration of past history, present users, and partners and includes a strategic vision for the Frontenac K&P Trail and future trails within and linked to the County.

1.2 Description of the Frontenac K&P Trail Located within the boundaries of Frontenac County the Frontenac K&P Trail is a multiuse trail positioned atop a portion of the former Kingston & Pembroke (K&P) Railway line. This type of trail construction is commonly known as a “rail-trail.” The future of the K&P Trail may also include a southerly addition in Frontenac Islands extending toward the US border. A fully developed Frontenac K&P Trail is approximately 90 km within the mainland of Frontenac County4, and the K&P Trail intersects with two other regional rail trails; the Cataraqui Trail and the Tay-Havelock Trail, with portions of all three rail-trails serving as the Trans Canada Trail route through Frontenac County, and thus it is affiliated with the longest trail network5 in Canada. The K&P Trail connects an artery of Frontenac’s communities: Harrowsmith, Hartington, Verona, Godfrey, Tichborne, Sharbot Lake, Clarendon Station and soon Mississippi and Snow Road Stations to Wilbur in Lanark

4 To Clarendon Station 2020 it is 70km

5 K&P Implementation Plan 2009 pg. 3

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County of Frontenac – DRAFT K&P Trail Management Plan

1.3 History of the Kingston & Pembroke (K&P) Railway The K&P Railway was established in 1871 with objectives to develop the mineral resources, the lumber trade, and to enable northern settlement.7 Surveying of the line began in 1872 with construction commencing soon after north from Kingston. In June 1875 the first 47 km portion of track opened to the Iron Junction, which is now Godfrey. A spur line was constructed from Godfrey east to a mine at Glendower. By May 1876 the project had reached 75 km to Sharbot Lake while, in the fall of 1878, the railway was completed to Mississippi. Work continued on the rail line, opening to Lavant in 1881, Clyde Forks in 1882, and Barryvale in 1883. In 1884 Calabogie and then Renfrew were reached establishing a total of 180 km of mainline and sidings.

True to the objectives, the line served the mining districts east of Godfrey and north of Snow Road, encouraged settlement north of Sharbot Lake and furnished an efficient transport for lumber in the districts drained by the Ottawa, Bonnechere, Madawaska and Mississippi Rivers. 6 Nominal width of the corridor is 27.4+ meters. Area of Linear park is 177 km * 27.4

meters /10,000 m2/hectare = 485 Ha. The Frontenac County portion of the linear park will be 90 km long or 247 Ha. 7 Kickandpushca.online.com K&P tab

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1.4 Regional Context – Eastern Ontario Rail Trails The K&P Right of Way (ROW) has the potential to provide numerous recreational alternatives to residents. The old “Kick and Push”, lives on as the “spine” of community recreation in Frontenac County, uniting its hamlets through a network of trails with other communities on a regional scale. With the oversight of the “Rails to Trails” K&P Trail Group, the City of Kingston acquired the K&P corridor within its boundaries and had it open to the public by December 2007. Frontenac County then acquired sections of the ROW within its boundary and conversion to an active trail began in 2012 connecting to the City’s Trail at Orser Road and continuing north to Highway 38 at Harrowsmith10. By 2019 the trail was complete to Sharbot Lake and 2020 to Clarendon Station. From a regional perspective the cities of Kingston and Renfrew can be accessed north and south via the K&P and from trail links Smiths Falls and Havelock define the most east and west landmarks. The K&P Trail joins with the Cataraqui Trail (Cat Trail) at Harrowsmith, the Tay-Havelock trail at Sharbot Lake and will extend to the Ottawa Valley Recreation Trail (OVRT) at Renfrew. The “Cat Trail” runs west past Camden East and east through the Frontenac villages of Sydenham and Perth Road and on to Smiths Falls and joins the OVRT. At the village of Sharbot Lake one can swing east to Perth or venture west through Kaladar and Tweed to Havelock. The K&P at Renfrew County joins the OVRT that begins just north of Smiths Falls and when completed will make its

8

the Manual of Railroads of the United States

9 K&P train stopped at the Old station at Sharbot Lake – photo Jesse Donnely 10 Frontenac Official Plan 4.1.4.2

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1.6 Benefits of Recreational Trails Trails connect people and places. They also help to develop and instill a sense of community pride. In terms of sustainable recreation a trail is easy to justify, socially, culturally, economically and environmentally. Furthermore a strategic priority of the County’s Strategic Plan is to “refine and invest in efforts to accelerate economic development – grow business attract more visitors and (ultimately) expand the tax base”.11 The Frontenac K&P Trail that satisfies these needs, provides low cost sustainable activity that reduces health costs and attracts people to settle in the community – sustainable growth.

1.6.1 Demand for Recreational Trails Trails can introduce participants to other recreational and participatory offerings in the community. When considering where to move, homebuyers rank walking and biking paths as one of the most important features of a new community.12 Trails provide low or no-cost recreation to families relative to other recreational services that could be provided by government. On the other hand, trails increase tax revenues in the communities in which they are located.13

1.6.2 Social and Physical Health Benefits Trail activities facilitate social interaction between a diverse range of community members, age groups, individuals, and families. Trails can offer the public a wide range of opportunities, and depending upon design, can accommodate the elderly, people with mobility impairments or satisfy those seeking challenging adventures and a sense of achievement. An interesting way to look at the value of trail development is to consider the health benefits to trail users. Participation in trail activities is credited with improving physical and mental health. In a Cost-Benefit Analysis (Wang, G. et al., 2004), it was estimated that for each dollar spent on trails, nearly three dollars were realized in reduced health care costs by the trail users.14 It is significant that dollars invested in trails will have positive impact on the wellbeing of Frontenac’s residents and at the same time reduce pressure and cost on the local health care unit.

11 County of Frontenac Strategic Plan pg. 2 12 as demonstrated by “walkability” ratings on realtor websites. 13 PricewaterhouseCoopers Economic Impact of the TransCanada Trail in Ontario –

Americantrails.org page 49 14 Columbia Valley Trail Alliance pg. 1- greenways.ca

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1.6.3 Environmental and Cultural Benefits Trails can highlight Frontenac County’s ‘living heritage’ by allowing users to tramp along on the old K&P railway that was blazed some 150 years ago. The K&P and its regional network increases community ownership and assists with preserving natural and cultural values. The environment is protected by localizing impacts within the corridor. There is also the opportunity to provide educational interpretation to increase environmental awareness and cultural appreciation.

1.6.4 Economic Benefits Communities along trails, “trail towns”, benefit from the influx of visitors as well as residents using the who frequent restaurants, snack shops and other retail establishments.15 Trails may generate regional and out-of-province tourism spending on hotels, bed and breakfasts, and local area outdoor outfitters.16 They can make communities attractive to businesses looking to expand or relocate both because of the amenities they offer to employees and the opportunities to cater to trail visitors; a winwin situation. These benefits represent a large economic return on the money invested into trail projects. The costs of land acquisition, construction and maintenance for trails is outweighed by the economic benefits generated. A dollar spent circulates and recirculates within the economy, thereby, multiplying the effects initial (direct), indirect, and induced effects.17

15

conservationtools.org – Economic Benefits of Trails from Conserve PA

16 Store owners along the trail K&P at Godfrey estimate 25% to 35% of snowmobiles

stop in for supplies and or gas they also parked their trailers in the store parking lot. 17

Ibid pg7 - Direct - A trail user buys a carton of milk from a convenience store; Indirect - The convenience store buys its milk from a dairy producer, the dairy producer buys its cartons from a carton supplier, the carton supplier buys ink for the carton images; Induced - Employees from the milk producing company purchase clothing with their wages.

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2.0 Vision and Development Principles The Frontenac K&P Trail is intended to be a signature rail-trail experience in Eastern Ontario. It is supported through effective management by Frontenac County Council. County Council confirmed the following five assumptions regarding the future development of the Frontenac K&P Trail at their meeting in September of 2018.

2.1 Spine Route The Frontenac K&P Trail is a primary off-road trail and forms part of the spine network identified in the Frontenac Regional Active Transportation Plan18. County trail responsibility will extend from the US border in Frontenac Islands (Horne’s Ferry) to where the K&P Trail exits in North Frontenac into Lanark County. County Trail responsibility will be limited to the development of a North / South “spine” to connect Frontenac communities.

2.2 Quality of Build The K&P Trail is built to the Ministry of Transportation trail standard ensuring a highquality, accessible experience for walking, cycling, and motorized off-road use.

2.3 Trailheads The County will develop four trail access points or “Trailheads”. One in each Frontenac Township. Each Trailhead will have a maximum investment of $100,000 from the County to develop. Host municipalities will be active participants in the site selection, design and construction process and may choose to invest funds above the County contribution to maximize their community benefit.

2.4 Signature Destination The K&P Trail will be a recognized trail across Ontario with appropriate wayfinding signage, maps, and branding to support ongoing marketing efforts to attract new visitors to the K&P Trail experience.

2.5 Partnership and Recognition The County will participate in regional partnerships to ensure the K&P Trail is included in regional and provincial networks.

18

Frontenac County Regional Active Transportation Plan (2019);

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19 Frontenac County Official Plan section 4.1.4.1 20 Frontenac County Official Plan section 4.1.4.2

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3.0 Occupiers Liability Act (OLA) & Line Fences Act “Notwithstanding the hugely beneficial financial and cultural impact associated with trails, there is a real concern for the liability experienced by the Owner/Occupiers of the land. The legal relationship that exists between the trail users and the Owner/Occupier,” who in the case of the K&P Trail is the County of Frontenac, “is pursuant to the Occupiers Liability Act (OLA)”21 This section will highlight the legal relationship that exists between the County and the users of the trail, define the duties of care along with mitigating strategies for the County.

3.1 The Act - Interpretation The responsibility of the duty of care falls upon the owner. Despite specific users, like Snowmobile or ATV clubs that may have apparent responsibility they are unlikely to be found as the occupier if a plaintiff (trail user) were to suffer harm. In the OLA, “occupier includes: (a) person who is in physical possession of premises, or (b) a person who has responsibility for and control over the condition of premises or the activities there carried on, or control over persons allowed to enter the premises.” The main aspects of the OLA are contained in sections 3 and 4. The OLA states in section 3 (1) “An occupier of premises owes a duty to take such care as in all the circumstances of the case is reasonable to see that persons entering on the premises, and the property brought on the premises by those persons are reasonably safe while on the premises.” Furthermore: 3 (2) “The duty of care provided for in subsection (1) applies whether the danger is caused by the condition of the premises or by an activity carried-on on the premises.” However, section 4(1) of the OLA reduces the duty of care when stating “The duty of care provided for in subsection 3 (1) does not apply in respect of risks willingly assumed by the person who enters on the premises”, and section 4 further states in section 4(3) (C) “A person who enters premises described in subsection (4) shall be deemed to have willingly assumed all risks and is subject to the duty of care set out in subsection (1), where the entry is for the purpose of a recreational activity22. Therefore, by clearly conveying that this is a recreational activity the duty of care is reduced as the user will be deemed to willingly have assumed all risks where the entry is for the purpose of recreation. There are two major impacts that section 4 of the OLA has on the recreational landscape for Ontario’s trail network. First and foremost, it reduces the risk that an occupier will be found liable for damages sustained on the

21 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of

McGague and Borlack. 22 Under recreational activity the act also states essentially – no fee is paid for entry and the person is not being provided with living accommodations.

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3.2 Risk Mitigation Strategies 3.2.1 Signage First and foremost, at each entry point of the trail the occupier should post signage to indicate the trail is meant for recreational activities. By doing so the property owner increases the likelihood that their conduct will be held to the less onerous standard imposed by Section 4 of the LOA rather than Section 3 of the Act. At each public entry point of the trail the County shall post signage to indicate the trail is meant for recreational activities.

3.2.2 Identification of Hazards This includes placing adequate signage around any potential hazards or hidden dangers and blocking off areas of potential danger to trail users. In the case of fencing and posts, bright paint or reflective tape will be applied.

23 Off the Beaten Path: Occupiers and Trail Liability in Ontario – Garret Harper of

McGague and Borlack.

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3.2.3 Response to Hazards Once the County is alerted to a hazard or form of disrepair remedial action be taken as soon as possible. This may mean the installation of temporary signage and barriers to close part of the trail or an entire section of the trail.

3.2.4 Regular Inspection The County and/or its approved agents will inspect the condition of the Frontenac K&P every month at a minimum, from April until November of the calendar year. Inspection and remediation efforts are assumed by the local OFSC Snowmobile Clubs from December to March. The records of these inspection patrols will be kept for reference should the County discover a report of an incident. Deficiencies discovered as part of the inspection will be prioritized for repair.

3.2.5 Incident Inspection In addition to safeguarding the premises should an incident occur, defendant occupiers (Frontenac County) should gather traits of the plaintiff, (trail user). For example, that they had a level of experience and skill in the activity they were taking part in when they were injured. The conditions that existed and the nature of the activity. In the context of ATV and Snowmobile accidents, the occupier’s legal counsel should investigate speed, intoxication and distractions as factors crucial in lessoning the occupier’s liability.

3.3 Frontenac K&P Trail Fencing Policy Fencing is governed by the Line Fences Act a section of the Municipal Act which is the broad Ontario Legislation that governs municipalities and their operations. According to the Act “An owner of land may construct and maintain a fence to mark the boundary between the owner’s land and adjoining lands.” There is a process for determining the placement of the fencing that is established using Fence-Viewers, who have a public process for arbitrating and determining the placement of fences, as requested, whose recommendations then are established by an order in council. Further in the Act, Section 20 encumbers municipalities who have purchased railway lines responsible for “constructing, keeping up and repairing the fences that mark the lateral boundaries.” With respect to fencing abutting County-owned trail lands, the County of Frontenac has the following policies in place:

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24 While much of the County trail was formerly rail land, in many instances, the land was

purchased from subsequent owners. It is the policy of the County of Frontenac that such lands are exempt from the railway company provisions of the Line Fences Act.

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4.0 Trail Maintenance Standards and Activities To provide a first-class recreational experience while at the same time mitigating liability for the County, the trail corridor has to be properly defined. Once defined constructed accordingly, suitably signed as a recreational trail, then regularly inspected. Maintenance must be made as required and on both, an as-needed and scheduled basis, seasonally and annually and in the long-term.

4.1 The Corridor The entirety of the Frontenac K&P Trail is considered a four-season multi-use trail fully open to walkers, hikers, runners & joggers, equestrian riders and cyclists. When there is sufficient snow, the full trail is also accessible for snowshoeing, cross country skiers and snowmobilers. All-Terrain Vehicle (ATV) access begins at the Verona Trailhead and north, located beside Bellrock Road in Verona.25 Figure 1 Typical K&P Trail Detail

Trail maintenance will need to take into consideration the user groups permitted on that section of the trail and adjust their best practice specifications accordingly. Fine crushed aggregate for the trail surface with a nominal width of three meters and brush cut to an 25 This access is temporary until a permanent policy is made by County Council.

2020, ATV access to the K&P began north of Craig Road in Verona.

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4.1.2 Surface Grading, Shaping, Packing and Dust Control The Frontenac K&P Trail annual grading shaping and packing should take place after the spring thaw when the trail has dried out sufficiently. The recommended trail surface is a compacted “stone dust” to provide an accessible and desirable trail experience for both active and motorized users. It is recommended that the trail surface be sloped wherever possible at a 0 to 5% grade nominally 2% from the trail centerline to promote proper drainage. It is also suggested that the trail be packed to 95% SPD to afford use longevity. The County should apply base stabilization26 to control dust and to maintain the shape and hardness of the trail primarily for areas where motorized vehicles are permitted. In areas that grading becomes impractical due to a deficiency of material, additional stone dust will be added. It is expected that an average of 700 tonnes of stone dust will be required per year.

4.1.5 Bridges There are nine bridges along the Frontenac K&P Trail between Orser Road and Clarendon Station, eight of which are the responsibility of Frontenac County. To ensure the upkeep of these bridges an inspection is recommended to be completed by a certified engineer or engineering firm every second year following the Ontario Structure Inspection Manual (OSIM). Any work recommended from the inspection should be written into the preventative maintenance work schedule or if extensive into the capital replacement plan. Repairs and refurbishment plans can be made and then implemented against the review to bring the bridges up to provincial standards as a priority for capital construction on the trail. According to the most recent OSIMs,27 repair requirements are listed below as an example of what might be encountered in the wake of an OSIM study. In this case, cost estimates were just short of $25,000 for the 2 year period.

  1. Millhaven Creek Bridge – acceptable condition – approach regrade required
  2. Hardwood Creek Bridge – Estimated $13k in repairs Completed in 2021.
  3. White Creek Bridge – No repair required at this time
  4. Elbow Creek Bridge – Estimated $10k in repairs 26 Base Stabilization is the application of Calcium or Magnesium Chloride using a tank

truck with a spray wand about 8 feet wide with coverage of .75 to 1 litres per square meter this equates to approximately 2500 litres per kilometer.  27 JL Richards & Associates June 17 2020 by for Bridge 2 and Bridge 3 and D.M. Wills Associates Ltd. on October 10 2019 for the remainder of the bridges

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  1. Fish Creek Bridge – No repair required at this time
  2. Bolton Creek Bridge 1 – Concrete structure, no OSIM completed
  3. Bolton Creek Bridge 2 – Bolton Creek required full replacement as the 2020 OSIM suggested.
  4. Bolton Creek Bridge 3 – I-beams and abutments acceptable but required a 12tonne posting.

4.1.3 Ditches and Culverts Ditches and culverts should be monitored and cleared of debris. Culverts must be strong enough to accommodate the heaviest permitted use on the trail (e.g. emergency or maintenance equipment). Culverts and ditches need immediate attention when flooding and washouts occur. Ditches should be cleared of trees and other vegetation that may block drainage.

4.1.4 Access Control The Frontenac K&P Trail does not permit motorized use south of Bellrock Road. As a result, gates have been installed to restrict motorized access from Bellrock Road to Orser Road. The gates are opened by the L&A Ridge Runners Snowmobile Club between December 1st and March 31st each winter to allow snowmobile and groomer access to the entire trail.

4.1.5 Edge Protection The Frontenac K&P Trail uses a post and rail form of fencing as edge protection to prevent trail users from travelling near dangerous slopes or water hazards. This form of protection meets AODA Accessibility standards and is included in capital development planning.

4.1.6 Trail Washouts and Flooding Trail washouts can range from a few ruts caused by rivulets during a hard storm to the complete disappearance of the trail should a significant beaver dam fail. Discontinuities like rutting and holes should be filled if more than 2.5 cm deep to maintain the integrity of the trail. Significant washouts should be marked with a sign and, if deemed impassable, the trail should be closed to use until it can be remediated. Occasional flooding from significant weather events will be monitored to ensure the trail is passable and safe for users. Most flood events with standing water will have a negligible effect on the trail; however, flowing water can often lead to erosion issues and a soft surface that may be a hazard to persons using a bicycle on the trail. If the flooding becomes more prevalent on an annual basis, then water mitigation maintenance measures may be considered – culverts and ditching. Flooding can also be caused due to local beaver activity the breaching of beaver dams.

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4.1.7 Beaver Management In the event that beaver activity poses a concern for the trail, there are several considerations. The municipality may manage the beaver both on the trail and on nearby lands through a variety of options including but not limited to hiring a licensed trapper, installing beaver baffles or cones on the affected culvert, underwater pipes, etc. Notably, it is the responsibility of the landowner to manage the beavers on their land.

4.1.8 Accessibility Standards The trail design and function should conform to usability as per the Accessibility for Ontarians with Disabilities Act, 2005; O. Reg. 191/11 (AODA): Integrated Accessibility Standards. According to statute, upgrades must be made for locations audited and recorded as AODA suitable (close to urban centres, available/developable parking/trail access etc.). Due to its former use as a rail corridor, the Frontenac K&P Trail has the slope and grade to allow for accessibility options. The packed stone dust makes accessibility a realizable goal, and an assessment should be done on the trail to determine its availability for accessibility. Priority locations for accessibility considerations in the case of the K&P Trail are, at this time, on sections located in or near Harrowsmith, Verona, and Sharbot Lake.

4.2 Trail Inspection Action Reports The objective of the Trail Inspection Action Report is to not only identify deficiencies in the trail but whenever possible to alleviate the problem during an inspection. To do so the trail inspector must carry tools, material, and signage during the inspection to afford a timely repair of deficiencies. For example, if a tree has fallen across the pathway it should be removed as encountered even if it has to be cut into manageable lengths to be moved off the pathway. Therefore, in most cases, no second trip is required to effect repair28 and a positive and safe trail experience is maintained. The Trail will be monitored using an Inspection-Action (IA) approach in a monthly cycle. The trail can be divided into sections of greater than 1 km and wherever possible less than 5 km in length. Each section will begin and end at the intersection of a public road. For example, section 1 begins at Orser Rd and ends at Murton Road and runs from 0 to 1.2 km on the trail. Whereas section 7 starts at Bellrock Rd and ends at the end of Verona Street in Verona at the 19.0 km point on the Trail. The inspection would consider the regular trail components like signage, running surface, drainage, trees and fencing. It would also consider major components that would require longer-term and more expensive solutions like sinkholes and washouts and any habitual problem areas such as consistent flooding, or even vandalism. 28 If on the other hand the tree is large or dangerous a tree removal service should be

called or if for example a beaver is plugging culverts and causing flooding a trapper should be employed.

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4.2.1 Trail Maintenance Records It is recommended that Trail Inspection Action reports, once completed, be placed together to create a log of inspection and maintenance indicating due diligence on the

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4.2.2 Electronic Inspection Records Electronic inspection with a hand-held tablet that has the same sections as used above has the advantage of graphically pinpointing the deficiency and relaying the information data to a database. Clever programming can then notify the trail manager if and when the deficiency has been rectified. The GIS Department at Frontenac County has created such an application that is now on trial and should soon be used as the basis for trail inspections and corrective actions. Of course, to make it useful it has to be as simple as filling out a single sheet of paper. See Appendix 3 for an example of the Frontenac County K&P Trail Inspection Phone Application.

4.2.2 Accident Incident Reaction and Trail Closure The County has the right to close the trail at any time for any reason they see fit. The following actions may be taken: ● The trail will be physically posted closed at public road access points. ● Notice of closure will be posted on county and municipal websites, social media, etc. ● If closed for an extended period, notice to the local newspapers will be submitted. ● If any detour is available, it will be posted at the above locations with a map clearly indicating the alternative route. For an accident or incident on the Trail standard emergency channels with first responders of Ambulance, Fire Personnel and Police support should be activated. This should, at the very least, be part of a practice session within the municipalities.

4.2.3 Annual Maintenance and Associated Cost In 2021, for the first time since the trail was established, it received a much-needed grade, shape, and pack from Orser Road to Sharbot Lake. Granular is pulled in from the edges on the first 2 passes and on the third pass is spread with a crown to leave a shape with centerline drainage. The trail is subsequently packed with a vibratory roller and on sections where motorized recreation vehicles are permitted, the packer should be proceeded with a spray of calcium or magnesium chloride if possible, to stabilize the aggregate and limit dusting. In June and then September the trail is mowed and brushed on both sides and usually, there will be a granular top-up required. With bridge repair, trail inspection and associated spot repair total annual budget is near $115,000, see Appendix 4 for details.

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4.3 Trail Maintenance Models Trail Networks in Ontario are currently undertaking successful trail maintenance programs through different methods: Volunteers, Private Contractors, Government employees or a Hybrid model that includes a combination of participants. As the County does not have road building equipment and public works employees at its disposal, engaging contractors is a necessity for maintaining the trail surface, brushing and mowing the corridor and for the assessment and repair of bridges. On top of engaging contractors, oversight of contractor activity and or project management is a necessity.

4.3.1 The Frontenac County Model In the case of Frontenac County, in addition to the Manager of Economic Development, it has proven essential to employ a trail consultant, as of 2019, to provide project management services for strategic projects and oversight of construction contractors. More recently the county has hired a part-time employee to assist the Manager of Economic Development with reports, permit requests, policy writing, and coordination with contractors and partners. Finally, successful maintenance of the K&P trail to date has been reliant on a full-time working volunteer to patrol the trail. This resource has proved invaluable. Yet, to recruit, train and support additional volunteers, the County needs to find a way to include working volunteers under their insurance program for obvious liability purposes. Annual trail maintenance contractors are selected through a Request For Quotations (RFQ) process. Three different contractors were selected for:

  1. Surface grading, shaping, packing and dust control
  2. Mowing and brushing
  3. Spot repair Contract length in 2021 was for a single year, however, future contracts may consider extensions or renewals if contractor activity is acceptable.

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5.0 Capital/Trail Development The long-term vision for the Frontenac K&P Trail is a high-quality recreational experience extending from the southern tip of Wolfe Island (Horne’s Ferry) through the City of Kingston north to the border of Lanark County. This will position the K&P Trail as a critical north south-link “spine” in the Eastern Ontario Rail Trails network and was identified as an important off-road cycling connection in the 2018 Provincial Cycling Network. The entirety of the K&P rail corridor is currently owned and operated by several entities, including private landowners, and the Mississippi Valley Conservation Authority. On Wolfe Island, there is no rail corridor, so a new approach will be necessary to develop a similar experience between the Marysville ferry dock and the Horne’s Ferry.

5.1 Planned Trail Expansion Projects (2021 – 2026) This section provides an overview of planned works associated with the Frontenac K&P Trail. The expense and phasing of projects were originally well outlined in the K&P Implementation Plan (2009), which laid out plans to Tichborne. Since then, the trail construction has continued to connect with Sharbot Lake in 2019 and to Clarendon Station in 2020. The next task is planned for 2022, wherein the objective is to press on to the Frontenac - Lanark County Border making the total length of the County’s K&P section of the trail 90 km.

5.1.0 - 2022 Clarendon Station to Lanark County (North Frontenac Portion) The County has determined that the K&P Trail corridor between Clarendon Station and Snow Road Station travels across the properties of several landowners. These landowners will be approached in 2021 to discuss options to transfer the Frontenac K&P Trail to the County at fair market value. The Council of the Township of North Frontenac passed a motion supporting the development of the Frontenac K&P Trail through the Township and as of May 2021, the process of contacting landowners has begun in the Township where the former K&P line ran between Clarendon Station and Snow Road Station. These negotiations are expected to proceed throughout 2021 and into 2022 after which time the construction of the Trail will continue.

5.1.1 - 2023 Wolfe Island – Trail ”spur-line” Extension A rail-bed, although once planned, never materialized on Wolfe Island. Instead, goods intended for the K&P railway were shipped via a canal that traversed through the island. This canal has been plugged for many years and to clear it as a water trail would be financially beyond the scope of the County’s vision. However, it would be remarkable to extend the trail to the south side of Wolfe Island at Horne’s Ferry to provide a linkage with trails and destinations in New York State.

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5.1.2 - 2022– Mississippi Valley Conservation Authority Owned-Portion In March 2021 the Counties of Frontenac, Renfrew and Lanark received a letter from the Mississippi Valley Conservation Authority (MVCA) indicating their interest in selling the MVCA portion of the K&P to municipalities. Mississippi Valley Conservation Authority owns 7.8km in Frontenac the remainder in Lanark and Renfrew Counties. The MVCA operates their portion of the K&P as a multi-use trail. Acquisition and operation of this portion of the K&P Trail are in line with Frontenac County Council’s vision of “establishing a trail to the Lanark boundary.” As the links between regional rail trails become more established, the ability to create tourism loops through our municipalities will become easier to develop and more attractive for users.

5.2 Trailheads and Parking Generally, Frontenac County will work with partners to establish “Trailheads” at key access points. Trailheads have been established at Verona and Sharbot Lake and will continue to improve and evolve along with the trail. However, the increased use of the K&P Trail in 2020 and continuing into 2021 has created additional pressures on infrastructure and access points. The demand to explore the length of the trail by all user groups is not matched by the available parking areas. Active recreation users need localized access points closer to home or to appreciate a specific area of the K&P Trail. As a result, more trail parking should be provided.

5.2.1 Trailheads Trail heads are intended to be a gathering spot and a location that can help generate maximum economic benefit to the community while providing a convenient location for short and long-term parking for trail users. A Trailhead can be described as a central location where fifteen or more cars and/or trailers can be parked adjacent to the trail. Trailheads may include, hard surfacing, lighting, garbage bins or washrooms. They will generally require approximately 0.5 hectares or more land. The users would be 29 Wolfe Island has more than 80 wind turbines and beautiful rolling farm land. A visit to

the turbine centre or romp through a corn field could be exciting. The Waterfront Regeneration Trust has already identified Wolfe Island as a key destination for trail experiences, and has created a “side loop” on the island for cyclists and waterfront supporters to explore.

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Harrowsmith - A conceptual plan for a Trailhead and Visitor Centre to be developed at the intersection of the Cataraqui Trail and the Frontenac K&P Trail in Harrowsmith was created, but never realized. As part of the planning process for this “station” along the trail, was for it to serve as a visitor centre for Frontenac County, as it would be placed near a major roadway into the mainland region. As the primary trailhead investment into the Township of South Frontenac has been at the Verona Trailhead, this project has not been pursued.

Sharbot Lake - Considerable parking already exists at this site with close availability to amenities (shopping, restaurants, banks, pharmacies, etc.). However, to pursue a multi-use centre concept The Township of Central Frontenac has sent a request to and been granted funding by the Healthy Communities Fund in 2021. The site plan and conceptual building design is underway.

North Frontenac - As referenced Frontenac County has committed to funding up to $100,000 for trailhead infrastructure. Key locations will be considered as the trail moves into the Township of North Frontenac.

Wolfe Island - the County has also committed $100,000 for the development of trailhead infrastructure in each of the Frontenac Townships, including the Township of the Frontenac Islands.

5.2.2 Parking Improvements The increased use of the K&P Trail in 2020 has created additional pressures on infrastructure and access points. The demand to explore the length of the trail by all

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5.2.3 Access Improvements On June 3, 2021, it was announced that the Federal and Provincial governments are jointly contributing $607,172.40 over four years towards access improvements along the Frontenac K&P Trail. Specifically, the following improvements are planned as part of this funding:    

Completion of the Verona Trailhead Installation of benches at strategic locations at trailheads parking and along the trail Installation of safety barriers along the trail alongside dangerous drops Access Improvements at gated locations

A public engagement campaign will take place in 2021 to gather input on popular and appropriate locations for benches along the trail.

5.3 Wayfinding Signage and Maps To support trail safety and experience, wayfinding tools such as signage and maps are required to help trail users orient themselves to the local geography. As cellular phone signal is inconsistent or non-present during many stages of the K&P Trail, these supports are useful for all trail users. Signage should be placed in a consistent manner in visible locations and at appropriate heights for users’ lines of sight. Signage that identifies the length, slope, difficulty, permitted/suggested uses etc. for users to make informed decisions should be installed at trailheads and trail entrances. Warning signage should be installed to indicate potential hazards or upcoming changes of conditions.

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5.3.1 Trailhead Signage The AODA specifies that trailheads should include signage. Large signs will be erected at trailheads and strategic locations providing local information, as well as location context, including historical information and how to access food, accommodations, or other amenities.

5.3.2 Wayfinding Signage Wayfinding signage will be installed at decision points to assist trail users. Wayfinding signage is also useful to direct trail users to population centers that could offer restaurants, shopping, lodging, and other amenities. In addition to wayfinding, interpretive signage can promote historical and environmental awareness at strategic locations.

5.3.3 Kilometer Markers Kilometre markers are placed at every KM interval along the K&P Trail to assist with wayfinding as well as to guide emergency services should they need to locate an individual who has suffered harm along the trail.

5.3.4 Safety Signage Warning signs will be located appropriately ahead of the specific hazards to which they refer, such as road crossings, steep terrain, trail narrowing, and stop signs. On roadways, trail crossing signage will be installed along with the supplementary “CROSSING” signage tab to alert motorists to trail crossings. The Ontario Traffic Manual Book 6: Warning Signs, states that warning signs should be installed on both approaches. Placement location varies according to the roadway’s posted speed limit: o o o

140 metres from the crossing on 50 km/h roadways. 225 metres from the crossing on 60 km/h roadways. 335 metres from the crossing on 80 km/h roadways.

5.3.5 Community Safety Zone Signs Large (4’ x 4’) community safety signs are installed along motorized corridors that travel through areas of engagement, namely villages and settlement areas. Other areas where increased safety and consideration is required are posted with smaller speed limit signs with a “Community Safety Zone” written in the accessory tab.

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5.4 Trail Amenities and Experience Improvements It is recommended that it be understood that the Frontenac K&P Trail is “open as-is” and that it may be upgraded over time as resources and funding become available. Amenities including parking areas , benches and shelters may be considered, as determined by the trail users. Accessibility legislation recommends installation of benches or other amenities at regular intervals along a recreational trail to allow for users to pause. The County will identify locations, that are safely clear of the trail, for benches at rest areas and vista points. The County will seek partnerships and perhaps a sponsorship program to establish them.30 The railway origin of the Frontenac K&P Trail provides enough space for most users to safely interact with one another for the length of the trail. If necessary, Frontenac County would consider trail widening based upon trail use public feedback and incidents, considering opportunities cost and feasibility.

5.5 Trail Counters The Counters31 resemble a trail km marker post and can be used as one to minimize problems of theft and vandalism. With adequate calibration they can differentiate between walkers, cyclists and motorized vehicles, determine direction, and assign a time of day to the crossing. For an additional fee of $300 per counter/year, the data can be broadcast wirelessly. Currently, data is picked up about once per month and less frequently in the winter. Once the trail is in full operation about 15 counters will be required for the length of the trail to capture major access points and to determine the distribution of use. The existing counters as of June 2021 are:

  1. City of Kingston Boundary at Orser Road
  2. Harrowsmith - south on the Cataraqui Trail Junction
  3. Harrowsmith - north above the Cataraqui Trail Junction
  4. Verona – South of Hardwood Creek
  5. Verona at Prince Charles Public School
  6. White Lake Road Trail Crossing - km 52
  7. Tichborne
  8. Brewer Road, South of Sharbot Lake
  9. Near KM 77, North of Sharbot Lake
  10. Clarendon Station Finally, at the completion of the trail to the north planned counters at: 30 Benches could bear the name of the sponsor – family, business or club that donated. 31 ECO Counter – Multi Nature model

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  1. Snow Road Station
  2. Wilbur An example of the activity on the trail over six weeks in the winter season of February March 2021 is shown below for counters at Tichborne South and north of Sharbot Lake and Clarendon Station. It is somewhat surprising to see the amount of trail activity. Each coloured line in this example represents a different location. The snowmobile traffic registered at between ~200 and 300 sleds per day for five major weeks of snow in February 2021. Snowmobiling, of course, falls to a negligible amount when the snow melts in early March and rain ensues. This is encouraging to see several hundred snowmobiles per day using the trail in the winter. Buried in the data is that there is more snowmobile traffic going north than south. This is indicative of a loop which is fundamentally important in a trail system. Users can loop as well as spoke and hub back to a starting point. The trail, as planned, is becoming a major outlet for healthy outdoor activity in Frontenac County. See Appendix 5 for more detailed trail counter activity.

Trail counters provide the County with useful data for grant applications, market analysis to support economic development, identifying usage trends and predicting maintenance requirements. As the trail expands, trail counters will be included in capital plans and should be considered an integral part of the construction infrastructure. Trail counters have an anticipated life span of 8 years. For asset management, the trail counters will be considered to be a pooled asset and depreciated on a straight-line basis.

5.6 Capital Replacement Infrastructure associated with the Frontenac K&P Trail needs to be included in the County asset management plan. This includes the actual corridor, bridges, culverts,

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5.7 Trail Transition and Personnel The K&P Trail is in transition. The trail is open and gaining popularity but is still being constructed at the northern end. Along the existing trail edge protection and accessibility, improvements are required. Trailheads are incomplete and more parking is required at select intervals along the trail. In addition, as use increases, there will be demand for amenities such as benches, picnic areas, and potentially restrooms, and water stations. The following skill sets are required to ensure the trail continues to be managed as a signature destination in eastern Ontario:   

Technical skills of project management and oversight are required for both construction and maintenance of the trail. Stakeholder relations and negotiation with landowners along the construction end are necessary. Communication, coordination and completion of agreements between Frontenac County and user groups, townships or other partners are required and beneficial. Furthermore, good working relationships with the Frontenac townships and also adjoining municipalities that are down the trail are needed.

For example, the County is in its second year of partnership with the Verona District ATV Club. During that time the club has contributed to the rehabilitation of a Bolton Creek bridge and has secured funding for restroom facilities along the trail. The L&A Ridgerunners Snowmobile Club already operates and maintains a washroom facility at Cole Lake during the winter months in addition to grooming and maintaining the trail during the winter season.

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6.0 Trail Policy 6.1 Code of Conduct The County of Frontenac expects that all trail users will enjoy the Trail while being respectful to other trail users, private landowners, and the environment. A code of conduct for trail users has been developed to assist with establishing appropriate interactions while enjoying the K&P Trail. ● Non-motorized users have the right of way at all times. ● Bike riders yield to both hikers and horseback riders; hikers yield to horseback riders; ATV/Snowmobile users yield to all. ● Respect the privacy of people living along the Trail. ● Respect neighbouring property by staying on the K&P Trail. Do not make new trails or traverse on unmarked and unauthorized trails. ● Expect and respect other trail users, and obey trail signs. ● Stay to the right of the trail, facilitate faster traffic to pass. ● When passing alert slower traffic of your presence slow down and pass with caution on the left. ● Obey all barricades and closures along the Frontenac K&P Trail. ● If you and/or your mode of transportation produces over a ten centimetre depth of foot, hoof, runner or wheel mark, do not use the Frontenac K&P Trail at his time. ● Motorized vehicles, other than snowmobiles with a valid Ontario Federation of Snowmobile Clubs [OFSC] permit, are prohibited in the winter season from December 1 to March 31. ● Animals must be on a leash always.

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6.2 Authorized Trail Users 6.2.1 Hiking/Walking The Frontenac K&P Trail will permit, promote, and encourage hiking along all sections. Hikers will share the trail with other all-season users.

6.2.2 Cycling The Frontenac K&P Trail will allow cycling along all sections. Cycling will also be promoted and encouraged. It is recommended that the trail surface be upgraded where appropriate and as resources are available with aggregate that accommodates hybrid bikes for three seasons and permits “fat-biking” in the winter months. Other cycling determinations will be made in accordance with other Ontario Ministry of Transportation Guidelines for other products, such as electric-assisted bicycles.

6.2.3 Cross Country Skiing Sledding and Snowshoeing The Frontenac K&P Trail will permit cross-country skiing, dog-sledding and snowshoeing along all sections during the winter months. Skiers will share the trail with snowmobiles and other users. These activities will be promoted and encouraged. At this time there is no intention of grooming trails specifically for cross country skiing.

6.2.4 ATV/ORV/Side-by-Sides The Frontenac K&P Trail will permit licensed and insured off-road vehicles along all sections of Trail located north of Bellrock Road in Verona. Off-road vehicles are not permitted south of this location on the Frontenac K&P Trail. For the purposes of the definition of “off-road vehicle”, the Ontario Ministry of Transportation definition is as follows: Off-road vehicles (sometimes called ORVs) are any two or three-wheeled motorized vehicles, as well as specific vehicles with four or more wheels as prescribed by regulation, intended for recreational use. Examples of off-

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6.2.5 Snowmobiling The Frontenac K&P Trail will permit snowmobiles on all sections of trail identified as OFSC prescribed trails, December 1 to March 31. Partnership and Land Use agreements are signed with the local snowmobile clubs on an regular basis. Snowmobiles may have exclusive motorized use of the trail, on sections that are OFSC prescribed trail. Snowmobile users will respect and share the trail with other winter users during this time. Snowmobiling will be promoted and encouraged in conjunction with the Ontario Federation of Snowmobile Clubs. Snowmobiling will not take place on non-groomed, non-OFSC signed areas.

6.2.6 Equestrians Equestrian riding is permitted on all sections of the trail. Equestrian riding will be promoted and encouraged in conjunction with the provincial equestrian federations. Riders are required to remove all manure from the Trail surface.

6.2.7 Other Users As new modes of travel are developed, Frontenac County may review the new use based on its fit with existing uses. The review would be based on request: a) access by new user groups; b) received conflict reports from other authorized users; or c) upon anticipated demand for a new potential market/experience.

6.2.8 Emergency Response Emergency Services (Police, Fire and Ambulance) will be allowed to access the trail ROW as required.

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6.2.9 Prohibited Activities ● ● ● ● ● ● ● ● ●

Hunting from and across the trail is strictly prohibited Animals must always be on leash No - Fires No - Camping No - Dumping No - Trash or garbage allowed No - Off-trail structures, be they permanent or unfixed are permitted No - Farming, planting or other cultivation is permitted No - New trail development (social trails) permitted unless approved by the County ● No - Cutting or planting of trees is permitted without permission of the County ● Do not block trail entrances or park on the Trail at any time.

6.3 User Safety and Education For safety reasons and recognizing the multiple uses on the K&P Trail, Frontenac County recommends and will promote that:

Cyclists and equestrians wear helmets at all times All motorized off-road users wear helmets and appropriate protective equipment All trail users should use lights that provide adequate visibility (to see and to be seen) and wear light coloured/reflective clothing if using trails after sunset before sunrise and/or in poor weather conditions All motorized users slow to a stop when other users approach, and ensure other users are aware of approach (for example to pass when travelling the same direction) All users should only pass other users when there is adequate space to do so in a safe manner Cyclists notify other users before passing (bell or voice) All trail users move to the right if stopping or being passed

People using trails during or after inclement weather should do so with extra caution. The County will ensure that there is a reporting system in place for any unlawful activity to be reported to the appropriate agency. Examples of these groups would include the Ontario Provincial Police, Ministry of Natural Resources and Forestry, Forest Conservation Officers, Municipal By-law Officers, Ministry of the Environment and Climate Change, and Fisheries and Oceans Canada Officers.

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6.4 Motorized Vehicle Access 6.4.1 Restricting Non Recreational Motorized Vehicle Access The policy to ban all non-recreational motorized vehicles (cars, trucks and vans) on the Frontenac K&P Trail, other than for trail maintenance, is broadly acceptable. However, some homes can only be accessed by the K&P rail-bed dating back long before it was the Frontenac K&P Trail. To allow non-recreational motorized vehicles access to home dwellers on the K&P Trail is absolutely necessary. Furthermore consideration to allow access to private properties, camps, cottages and desirable waterfront locations is of immediate concern.

6.4.2 High Impact Trail Activity Motorized trail user activity on the Frontenac K&P Trail promotes an elevated level of wear and tear on the trail which requires an elevated level of maintenance.

6.4.3 Speed Limits As a general rule, speed limits shall be 20 km/h in urban areas and 50 km/h in rural areas. These areas will be marked by speed limit signs.

6.4.4 Implementation and Monitoring The County will be responsible for developing, promoting and educating all enforcement and township officials on the rules of the trail regarding vehicle access and may partner with the Ontario Provincial Police’s Snowmobile, ATV, Vessel Enforcement (SAVE) Team to conduct patrols and safety stops from time to time.

6.5 Enforcement Frontenac County will work with police and municipal bylaw officials for enforcement needs on the Frontenac K&P Trail. The public should contact police directly if criminal activities are noted on the trail. Frontenac County should be contacted if local bylaw issues are noted on the trail.

7.0 Events It is recommended that, whenever possible, the County or home municipality should be hosting events using the trail as the venue. This is a possible revenue source for trail maintenance as well as a mechanism to bring awareness to the trail through unconventional users. Events like Cross Country Runs Adventure Races, Poker Runs, Mountain Bike Races, etc. should be considered. In the event that an event requires closure of some or all of the trail to other users the following policies apply:

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Events requiring trail closure must submit their request in writing to Frontenac County no less than 60 days prior to the event. The event must place signage, and if necessary, volunteers or staff at all entrances and crossings to educate other trail users as to the closure. The County and event coordinator shall post signage and social media messages regarding any trail closures for events no less than 7 days prior to the event, with repeated social media messages leading up to the event.

7.1 Tourism Integration A Signature Trail Tourism Assessment may be completed along segments of the trail and the findings may be implemented. The community should be encouraged to conduct Signature Community Assessments to provide a blueprint for businesses to integrate themselves around the trail and serve trail users to create a trail tourism economy along the K&P Trail. The municipality may support business integration along the trail. A trail user survey was distributed from September to November 2020, with 483 complete answers provided. A summary of responses indicate the following key trends in the survey data: • • • •

53% of respondents use trail at least weekly, 20% of all respondents use the trail 2-3x per week Use equally split between ATV, Bicycle or Walk/Hike 100% of ATV users stop at stores, restaurants or cafes while on the trail Muddy Waters in Verona is visited by all trail users the most (22%)

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8.0 Plan Amendment and Review The County is responsible for a comprehensive review of this Management Plan at a minimum of every three years to remain current with trail issues. As a significant capital asset, it is the policy of the County that the plan will be posted for public comment for a period of thirty days after review in draft format by Council and prior to adoption. The County is committed to the careful consideration of public input as part of the approval process.

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Appendices - Frontenac K&P Trail Management Plan

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Appendix 1 - K&P Rail Corridor Ownership and Management 2021 Kilometers

Owner / Manager

Surface Type

Permitted Uses

0-7 7-21 21-91

Kingston Kingston Frontenac

Paved Stone Dust Stone Dust

91-103

Multiple Private Landowners

Gravel Undeveloped

103-141

MVCA

Granular (M)

141-177

Renfrew

Granular (M)

Active Transportation (AT) AT & Horseback AT, Horseback, Snowmobile, ATV (starting at 42.5 km) Unclear -snowmobile clubs have agreements for trail use AT and Motorized Off Road Uses AT and Motorized Off Road Uses

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Appendix 2 - Regional Rail -Trail Map

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Appendix 3 - K&P Trail Inspection / Action Reports A3.0 Frontenac K&P Trail Inspection / Action Report Paper Copy of Inspection Action Report (spread sheet) to be added here

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A3.1 Frontenac K&P Trail Inspection / Action Phone Application

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Appendix 4 - Annual Frontenac K&P Trail Maintenance Costs for 2021 Annual Anticipated K&P Trail Maintenance Costs for 2021 (as of June)

Activity Grade Shape and Pack Dust Control Brush and Mow Granular Replacement Bridges Trail Inspection Spot repair Total

2021($) 17,000 15,000 16,000 12,000 30,000 8,000 15,000 $113,000

Comment Completed - first time in 2021 Completed - first time in 2021 2021 RFQ Required 2021 50mm placed for 2 km Based - 2019 OSIM Eng.& repair costs Ongoing - 2 - 3 days/m for 8months/y Est. Discontinuities, Culverts, Ditching

Once the trail is completed to the Lanark border, an additional 20 km, the total cost will increase accordingly.

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Appendix 5 - Trail Counter Activity Use Distribution (June 2021):

Time of Day (June 2021):

Daily Counts per Location (June 2021):

Use by Day of the Week (June 2021):

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Appendix 6 - Frontenac K&P Trail Sign Specifications To be added to Final version.

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Report 2021-066 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 21, 2021

Re:

Corporate Services – Authorization to Finance Land Acquisition for the K&P Trail

Recommendation Whereas the Council of the County of Frontenac approved motion 161-18 at their regular meeting on September 19, 2018; and, Whereas the above-referenced motion provided staff with authorization to securing financing to support trail construction activities: Be It Resolved That staff be authorized to use the approved financing of $250,000.00 to purchase lands and for related land acquisition costs connected to the development of Phase 6 of the Frontenac K&P Trail. Background During the 2021 Budget deliberations on October 20 & 21, 2020, a Project Proposal for K&P Trail Development Phase 6: Land Acquisition, which would establish a complete offroad experience from Kingston to Calabogie, was included in Council’s budget package for consideration. The proposal outlined the next steps of Land Acquisition from 2021 – 2023, which included approximately 15 properties that would need to be acquired as well as the financing required if Council wished to proceed. The amount of land necessary for acquisition is similar to Tichborne to Sharbot Lake (approximately 15 km) and that the process will require surveys, appraisals and legal support in addition to the cost of land itself. These costs are not eligible to be funded by grants or gas tax funds.

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At its regular meeting held September 19, 2018, through Report 2018-118 County Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause k): k) •

2018-118 Planning and Economic Development Confirmation of Assumptions for K&P Trail 10 Year Capital Plan Motion #: 161-18

Moved By: Seconded By:

Councillor Smith Councillor Nossal

Be It Resolved That the Treasurer and CAO be granted delegated authority to finance the County share of trail-related grant opportunities from existing reserves to a maximum of $250,000. Carried The report sought confirmation from County Council of certain assumptions for inclusion in the long term development of the K&P Trail, and engaged Council in a discussion around these assumptions in order to correctly capture the scope of the 10 year capital plan. Due to the doubling of the Gas Tax and additional funding partnerships with the EOTA, OFATV, Trans Canada Trail, RED, and the OMCCP, staff have not yet made use of financing to fund trail construction. As such, staff proposed to use the financing approved in the above motion to support the land acquisition process from Clarendon Station to Snow Road Station. Due to a lack of time during the budget deliberations in October, 2020, Council opted to not be provided with an overview of the Project Proposal, as it was noted the presentation was included in the Budget package. A summation of the proposal was provided, that being to extend the use of the $250,000 that was approved for trail development in 2018 (through the above noted motion) to include land acquisition as the development of the trail moves north to North Frontenac. There were no objections expressed by Council. A video of the meeting can be found here where discussion on this matter begins at 2:12:00. Comment Through an error on staff’s part, the Project Proposal for K&P Trail Development Phase 6: Land Acquisition was inadvertently missed in being added to Report 2020-095, 2021 Draft Budget – Business Plans and Project Proposals. As a result, the recommendation that was passed by the Committee of the Whole, which was later confirmed by Council at its December meeting, did not include this project. The purpose of this report is to rectify the omission of the Project Proposal for K&P Trail Development Phase 6: Land Acquisition project in the approval of the 2021 budget and project proposals and seek Council authorization for staff to use the approved financing of $250,000.00 to purchase lands and for related land acquisition costs connected to the development of Phase 6 of the Frontenac K&P Trail.

Recommend Report to Council Corporate Services – Authorization to Finance Land Acquisition for the K&P Trail July 21, 2021

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AGENDA ITEM #c)

As noted in the project proposal included in the 2021 budget documents, the alternative would be to cease development of the K&P Trail at Clarendon Station. A copy of the Project Proposal that was included in the 2021 budget documents can be found here. Strategic Plan Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Financial Implications As per Council’s direction in 2018, the County will be financing this project from the Working Fund reserve. Repayment of the reserve can be done directly through the levy, or indirectly through the Community Development reserve or a debenture. Once the project is completed, we can evaluate the total repayment required and proceed based on the direction of council. Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Acting Director of Corporate Services/Treasurer Richard Allen, Manager of Economic Development Joe Gallivan, Director of Planning and Economic Development

Recommend Report to Council Corporate Services – Authorization to Finance Land Acquisition for the K&P Trail July 21, 2021

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AGENDA ITEM #a)

Report 2021-058 Council Information Report To:

Warden and Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Phil Piasetzki, Acting Director of Corporate Services/Treasurer

Date of meeting:

July 21, 2021

Re:

Corporate Services – 2021 First Quarter Financial Summary and Outlook

Recommendation This report is for information purposes only. Background The County of Frontenac financial summary and outlook for the first quarter of 2021 is attached. Comment The County of Frontenac declared a state of emergency on March 26, 2020 in response to the COVID-19 pandemic. Starting in March, the County of Frontenac has responded with initiatives involving increased expenses on staffing, personal protective equipment, and other safety measures to address the health concerns caused by the pandemic and facilitate social distancing. We have received funding from a variety of sources to alleviate the additional costs associated with the pandemic. At the end of 2020, we carried forward the following balances to help offset higher costs incurred in 2021 due to the COVID-19 pandemic. They include the following: 

Phase 1 Safe Restart Funding - $1,051,984

Safe Restart Funding - $238,000

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One Time funding to support paramedic services and dispatch centres - $5,045

IPAC Minor Capital purchases for COVID-19 related pressures - $35,244

The expectation is that we will be utilizing these carryover amounts as well as additional COVID funding (outlined in the revenue section below) against any COVID prevention costs in excess of what is budgeted in 2021. Revenue The YTD operating revenue for the first quarter has exceeded budget totals by $1,146,398.   

Fairmount Home received $453,200 in envelope funding from the Ministry of Long Term Care for additional COVID prevention expenses. Frontenac Paramedics received $500,000 for the Community Paramedicine LTC program in March. As this funding was confirmed late in March we only spent $267,211 and the balance of funds will be returned to the Provincial Government. Frontenac Paramedics revenue is favourable to budget due to cost recoveries for the Assessment Centre ($85,684) and Street Health Clinic ($41,274). Frontenac Paramedics have contracts to provide staffing for both of these facilities and the revenue received covers the expenses incurred to run these programs. User fee revenue has been impacted by COVID this year and are $85,156 below budget. Increased ticket and pass sales of $26,411 are offset by reductions at Fairmount of $95,727. Fairmount’s resident fees are also under budget by $95,727 due to eight beds being held to meet the Ministry’s mandate to provide isolation rooms. These open beds are being used when self-isolation is required, either for current residents showing possible symptoms, or new residents who have to selfisolate for 14 days upon admission. Although resident admissions now occupy the vacant rooms, ten empty beds had their admissions delayed due to consecutive outbreaks in December. Transfers from Reserve have exceeded the budgeted amount through March by $39,123. These transfers are to cover off various one-time projects, including $36,289 for the WSP Communal Services study and $4,084 for part of the Eastern Ontario Wardens Caucus. We used the Strategic Project Reserve to offset both purchases

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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Expenses County expenses for 2021 are $404K over budget through the first three months of the year. Most increases in salaries and benefits are offset by other funding sources in the revenue line. We have seen increased spending in materials and contracted services versus budget, with further context below: Salaries and Benefits 

Salaries and benefits are greater than budget, primarily due to increased staffing in response to the COVID-19 pandemic. Frontenac Paramedics have assisted with staffing the COVID-19 Assessment Centre, the Consumption and Treatment Services (CTS) Centre & Immunizations. As mentioned above, the costs of staffing these locations are offset with revenue from Kingston Health Science Centre and Kingston Community Health Centre respectively. Fairmount Home has incurred additional salary and benefits costs of $195K YTD 2021 versus budget. This includes $89,452 for the Personal Support Worker (PSW) temporary wage enhancement in Q1. This program is fully funded by the Province and had no net impact on the County. The remainder of the variance is driven by continued staffing challenges, and a reliance on overtime to maintain required staffing levels. This challenge has existed since April 2020 when Ontario Regulation 146/20 mandated long-term care employers to limit employees to one health service provider, therefore a significant portion of Fairmount’s casual labor pool selected an alternate employer. On April 23, 2021, Ontario Regulation 146/20 was amended to allow only fully vaccinated employees to work at more than one health service provider.

Materials  

  

Frontenac Paramedics material purchases exceed budget on a year-to-date basis. This is driven by the Community Paramedicine LTC program, which incurred unbudgeted expenses of $164,770 to support the start-up of this new initiative. Excluding the Community Paramedicine costs, quarterly spending is below budget. This is mainly due to timing differences versus budget. While materials required to directly support operations continue to be purchased, many expenses for building upkeep and computer hardware/software have been deferred or delayed due to difficulties in sourcing or shifting priorities during the pandemic. Through March, $88,747 has been spent on materials for infection prevention. The expenses incurred are predominantly for personal protective equipment (gowns, masks, googles/shields, etc.) and exceed budget by $9,898. Vehicle maintenance costs, primarily Frontenac Paramedics, remain below budget by $41,042. However, most of this variance is due to timing of expenses The costs for travel, training and conferences are all under budget through the first three months of the year and are likely to remain under budget for 2021 as the focus continues to be on virtual meetings during the pandemic.

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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Contracted Services 

 

Timing of estimates for purchases has also resulted in variances for contracted services. Purchases of contracted services for vehicles, equipment, building maintenance were lower than expected the first three months of 2021, though the total expense for the year is still anticipated to be near the budgeted amount for the year. Insurance costs have been incurred for 2021 and are $44,316 over budget and $58,089 higher than 2020. Expenses for special projects and WSIB insurance exceeded the budgeted amounts by $97,201 and $116,974 respectively. Additionally we incurred $34,610 in relation to Communal Services. These expenses will all be covered by transfers from various reserves.

Net Capital Expense   

Paramedic purchases include one new ambulance and a remount of a previously owned ambulance. These were budgeted in June but were all part of the capital budget for 2021. Fairmount has proceeded with some capital purchases, but will continue to evaluate staffing resource availability and the overall budget whether all planned expenditures will occur in 2021. The revenue under the capital section relates to the share paid by the City of Kingston which is paid monthly and reconciled against expenses at year end.

2021 Outlook COVID-19 continues to impact the operations of all departments within the County of Frontenac. To maintain our service levels, we have incurred additional, unbudgeted expenses in all departments. However, we have received numerous funding streams to offset these unanticipated expenses. We carried $1.3M in funding into 2021 to offset COVID costs and have continued to receive funding for Fairmount Home, Paramedic Services and as part of Safe Restart. At this time, the County anticipates having sufficient funding to cover the cost pressures due to COVID. Fairmount Home The Province of Ontario issued Directive #3 on March 30, 2020 mandating active screening of all employees and residents twice daily at Fairmount Home. Fairmount Home continues to engage a temporary employment agency to provide screeners 24 hours per day. The added cost to hire the screeners is $13,630/month. Fairmount Home has also faced challenges with recruiting staff required to fill all shifts. On April 22, 2020, Ontario Regulation 146/20 mandated long-term care employers to limit employees to one health service provider, long-term care home or retirement home. Fairmount Home enacted a single-employer model approximately two weeks prior to Ontario Regulation 146/20. Fairmount’s staffing plan is designed to have many shifts covered by casual and part-time workers and approximately 40 employees have elected to work with their other employer. On April 23, 2021, Ontario Regulation 146/20 was Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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AGENDA ITEM #a)

amended to allow only fully vaccinated employees to work at more than one health service provider. Fairmount Home has responded by adding shifts to part-time lines to maintain essential duties for resident care. The additional shifts were required for Registered Nurses, Registered Practical Nurses, Environmental Services and a new classification of Resident Aide to maintain resident care. The additional cost of direct labour was $398,922 for the first quarter of 2021. The cost impact has been partially offset through the inability to fill some part-time rotations with fewer hours per week. The Ministry of Long-Term Care continues to be proactive with funding to long-term care homes. There has been $453,200 paid to Fairmount Home in Q1 to address operating pressures related to COVID. Through March, $56,421 has been spent on incremental supplies related to the COVID19 pandemic. It is anticipated Fairmount Home will continue to incur around $15,000 per month for the remainder of the year on COVID-19 supplies. At this time, Fairmount Home’s total requisition for 2021 should be close to what was budgeted for. Many incremental expenses incurred are being offset by provincial funding. Should the additional Ministry of Long-Term Care funding cease, Fairmount Home will need to access funding from the Safe Restart Agreement to offset the projected increase in costs for the remainder of the year. On October 1, 2020, the Ontario government announced that it will be providing a $3 per hour increase to Personal Support Workers (PSWs) in Long Term Care homes. The pay increase has been in effect throughout Q1 and will continue into August. The additional costs for this program are offset by provincial funding. Frontenac Paramedics Frontenac Paramedics continue to assist with the COVID-19 assessment centre in Kingston. Staff have been performing patient assessments, vital signs and patient swabbing. Through March 31st the County of Frontenac has incurred $85,682 in salaries and benefits to staff the assessment centre this year. Kingston Health Sciences Centre continues to reimburse the County for paramedic staff costs at the assessment centre. 29.0% of our total calls have been screened as possible COVID-19 cases, which requires added precautions and PPE to be worn. From January to March 2021, $26,494 has been spent on infection prevention supplies. At this time, it appears that the net municipal contribution will be near what was budgeted for Frontenac Paramedics for 2021. It is projected that operating expenditures will exceed budgeted revenue due to the many unbudgeted programs that they are participating in; however, most of that will be offset by provincial funding. The remainder of our share of the contribution would be eligible to apply against Safe Restart funding.

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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Corporate Services and Planning and Economic Development For the first quarter, costs for Corporate Services and Planning and Economic Development are closely aligned to the YTD budget totals. The County incurred costs of $34,610 for the WSP Communal Services study, which was funded using the Strategic Project reserve. Marine Services Despite the continued presence of COVID, the Howe Islander Ferry has managed to exceed budgeted revenue for the first quarter of 2021. Year-to-date pass sales are $129,876, which exceeds the annual budget amount by $6,732. Operating expenses for the Howe Island Ferry have been coming in close to what was estimated for the year. Strategic Plan Implications The mission of Frontenac County is to provide “the effective, efficient and sustainable delivery of services to citizens”. By publishing the quarterly financial report, the County ensures that the Council and public are aware of the costs incurred by the County in relationship to the budget throughout the year. This ensures that the County is accountable to the ratepayer for its revenues and expenditures for the services it provides. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Kathie Shaw, Senior Financial Analyst

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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AGENDA ITEM #a)

2021

2021

March

YTD

Budget

YTD Budget

YTD Actual

Variance

Total Annual Spent

$

$

$

$

%

Operating Revenue Taxation from Other Governments User Charges Payments in Lieu of Taxes Federal and Provincial

50,000

20,001

3,596,167

981,634

42,297

10,575

(20,001) 896,478

(85,156)

24.93%

(10,575)

17,102,568

4,280,876

5,377,207

1,096,331

31.44%

Provincial Offences Net Revenue

133,875

33,468

33,208

(260)

24.81%

Investment Income

120,000

30,000

32,558

2,558

27.13%

Other

816,426

196,597

266,975

70,378

32.70%

Transfers from Obligatory Reserve

851,884

Transfers from Reserve

344,797

1,250

40,373

39,123

11.71%

54,000

54,000

#DIV/0!

Testing Adherence Total Operating Revenue

23,058,014

5,554,401

6,700,799

1,146,398

(29.06%)

Salaries & Benefits

30,924,265

7,806,936

8,264,485

457,549

26.72%

Materials

3,705,871

792,043

816,178

24,135

22.02%

Contracted Services

7,856,541

2,147,137

2,318,761

171,624

29.51%

Rents & Financing

228,328

56,146

38,141

-18,005

16.70%

External Transfers

152,799

38,424

24,000

-14,424

15.71%

Depreciation

1,869,879

467,472

444,160

-23,312

23.75%

Reserve Transfers

1,818,312

Operating Expense

Unapproved Projects

915,177

193,649

47,471,172

11,501,807

11,905,725

403,918

Net Municipal Contribution

24,413,158

5,947,406

5,204,926

-742,480

21.32%

LESS: Depreciation

(1,869,879)

(467,472)

(444,160)

23,312

(23.75%) 21.12%

Total Operating Expense

-193,649 25.08%

Net Municipal Contribution LESS Depreciation

22,543,279

5,479,934

4,760,766

-719,168

City of Kingston

-11,762,392

-2,922,340

-2,963,623

-41,283

25.20%

County Contribution - Operating

10,780,887

2,557,594

1,797,143

-760,451

16.67%

Capital Revenue

920,568

31,065

317,006

285,941

(34.44%)

Capital Expense

1,202,616

38,918

344,620

305,702

28.66%

Net Capital Expense

282,048

7,853

27,614

19,761

9.79%

City of Kingston - Capital

-276,288

-67,542

-46,048

21,494

16.67%

County Contribution - Capital

5,760

-59,689

-18,434

41,255

320.03%

County Contribution - Debenture

210,295

73,784

-43,796

-117,580

20.83%

10,996,942

2,571,689

1,734,913

-836,776

15.78%

Total Requisition

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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AGENDA ITEM #a)

2021

2021

March

YTD

Budget

YTD Budget

YTD Actual

Variance

Total Annual Spent

$

$

$

$

%

Operating Revenue User Charges

3,303,789

825,945

730,268

(95,677)

22.10%

Federal and Provincial

6,541,949

1,640,720

2,235,157

594,437

34.17%

Other

114,939

26,594

29,183

2,589

25.39%

Transfers from Reserve

25,000

1,250

Testing Adherence Total Operating Revenue

(1,250) 54,000

54,000

#DIV/0!

9,985,677

2,494,509

3,048,608

554,099

(30.53%)

Salaries & Benefits

11,447,400

2,867,452

3,062,709

195,257

26.75%

Materials

1,322,788

388,307

307,105

-81,202

23.22%

Contracted Services

1,400,583

453,080

348,998

-104,082

24.92%

591,538

147,885

154,681

6,796

26.15%

Operating Expense

Depreciation Reserve Transfers

58,833

Unapproved Projects

110,594

27,648

Total Operating Expense

14,931,736

3,884,372

Net Municipal Contribution

4,946,059

LESS: Depreciation

(591,538)

Net Municipal Contribution LESS Depreciation

4,354,521

City of Kingston

-2,961,074

County Contribution - Operating

-27,648 3,873,493

-10,879

25.94%

1,389,863

824,885

-564,978

16.68%

(147,885)

(154,681)

(6,796)

(26.15%)

1,241,978

670,204

-571,774

15.39%

-722,011

-763,293

-41,282

25.78%

1,393,447

519,967

-93,089

-613,056

6.68%

Capital Revenue

124,258

31,065

12,496

(18,569)

(10.06%)

Capital Expense

406,306

28,918

23,710

-5,208

5.84%

Net Capital Expense

282,048

-2,147

11,214

13,361

3.98%

City of Kingston - Capital

-276,288

-67,542

-46,048

21,494

16.67%

County Contribution - Capital

5,760

-69,689

-34,834

34,855

604.76%

County Contribution - Debenture

210,295

73,784

-43,796

-117,580

20.83%

1,609,502

524,062

-171,719

-695,781

10.67%

Total Requisition

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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AGENDA ITEM #a)

2021

2021

March

YTD

Total Annual

Budget

YTD Budget

YTD Actual

Variance

Spent

$

$

$

$

%

Operating Revenue Federal and Provincial

9,549,706

2,387,427

Other Total Operating Revenue

2,382,390

(5,037)

24.95%

86,151

86,151

#DIV/0!

9,549,706

2,387,427

2,468,541

81,114

(25.85%)

Salaries & Benefits

16,017,317

4,063,181

4,341,721

278,540

27.11%

Materials

1,209,363

324,362

294,362

-30,000

24.34%

Contracted Services

1,624,029

468,402

567,638

99,236

34.95%

Rents & Financing

228,078

55,896

38,030

-17,866

16.67%

Depreciation

891,312

222,828

191,275

-31,553

21.46%

Reserve Transfers

901,470

Operating Expense

Unapproved Projects

646,002

166,001

Total Operating Expense

21,517,571

5,300,670

5,433,026

-166,001 132,356

Net Municipal Contribution

11,967,865

2,913,243

2,964,485

51,242

24.77%

LESS: Depreciation

(891,312)

(222,828)

(191,275)

31,553

(21.46%)

Net Municipal Contribution LESS Depreciation

11,076,553

2,690,415

2,773,210

82,795

25.04%

City of Kingston

-8,801,318

-2,200,329

-2,200,330

-1

25.00%

County Contribution - Operating

2,275,235

490,086

572,880

82,794

25.18% (67.55%)

Capital Revenue

461,310

311,618

311,618

Capital Expense

461,310

311,618

311,618

Net Capital Expense

25.25%

67.55% #DIV/0!

City of Kingston - Capital

#DIV/0!

County Contribution - Capital

#DIV/0!

County Contribution - Debenture

#DIV/0!

Total Requisition

2,275,235

490,086

Information Report to Council Corporate Services - Finance - 2021 First Quarter Financial Summary and Outlook July 21, 2021

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572,880

82,794

Page 9 of 9

25.18%

AGENDA ITEM #b)

Report 2021-059 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Kevin Farrell, Manager of Continuous Improvement

Date of meeting:

July 21, 2021

Re:

Key Performance Indicators (KPIs) and Balanced Scorecard Update

Recommendation This report is for information purposes only. Background County Council embarked on a Service Delivery and Organizational Review in the fall of 2013. At that time, KPMG, the successful consulting firm, recommended undertaking a Lean review of 2 processes. Since then, the County of Frontenac has made a commitment to quality and quality improvement in all of its processes. The County has been working towards establishing a culture of continuous improvement across the organization by engaging staff through training and participation in project teams that use Lean Six Sigma methodology. As part of this commitment to quality and quality improvement, County staff have developed Key Performance Indicators (KPIs) along with a Balanced Scorecard to provide Council with a view of how effectively the organization is achieving its operational goals. Comment Key Performance Indicators (KPIs) are an important aspect of measuring and demonstrating how an organization is achieving its key objectives. County staff have developed meaningful indicators that align with the goals and objectives of each department. These KPIs are reviewed and compiled each year to provide Council and staff with insights and track trends over time. The KPIs align with four key perspectives: Customer Focus, Financial Performance, Process Improvement, and Learning and Growth. This allows us to generate a Balanced Scorecard for the organization as a whole and identify opportunities for improvement.

Page of 128 Officer Key Performance Indi… 2021-059 Office of the Chief102 Administrative

AGENDA ITEM #b)

2020 was a difficult year as County staff adjusted to the realities of the COVID-19 pandemic. In most cases it became all-hands on deck as staff worked to address shifting needs and priorities. Many staff began working remotely from home and this made it difficult to undertake process improvement initiatives as we have in previous years. Staff have learned a lot over the past year and a half and will look to apply these lessons, find new ways to improve, and get our initiatives back on track. Customer Focus: The County strives to improve customer focus and engagement and aims to provide efficient and effective services. This remains a top priority across the organization. In 2020, we achieved our targets in 19 out of the 27 KPIs. This is a slight dip compared to previous years but a notable improvement from 2019. This speaks to the resiliency of our staff through a difficult year. Financial Performance: Since 2016, the KPIs related to financial performance have trended steadily upward. This speaks to the financial stability of the organization. Return on investment continues to improve and we have had success receiving grant funding. In 2020, we achieved our targets in 7 out of 15 KPIs. In a number of cases where we didn’t achieve the target we have continued to trend positively upward. Attendance management continues to be a focus for improvement and a number of positive results have been realized. Process Improvement: Process improvement remains an important function of our efforts to engage staff and work towards changing the conversation from “we have always done it that way” to “how can we do it better?” In 2020, we achieved our targets in 15 out of the 22 KPIs. There were some challenges undertaking process improvement initiatives as the organization dealt with the day-to-day uncertainties of the pandemic. Learning and Growth: We continue to grow as an organization and invest in staff training and opportunities. This has helped us to attract top talent and develop both technical and leadership skills. As a result, our Learning and Growth KPIs have remained stable. In 2020, we achieved our targets in 11 out of the 14 KPIs. This is a slight dip from 2019 but still well above the targets that were reached in previous years. Staff have not been able to attend in-person conferences and training workshops but have found ways to engage in virtual offerings.

Information Report Office of the Chief Administrative Officer – Key Performance Indicators and Lean Program Update July 21, 2021

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AGENDA ITEM #b)

Overall in 2020, we achieved 52 out of 78 KPI targets.

Sustainability Implications Key Performance Indicators (KPIs) allow us to identify opportunities to improve our processes. Combined with our Lean efforts this helps staff to implement innovative solutions that allow us to provide more effective and sustainable services to our customers. Financial Implications The LIFT program provides staff with the tools and training to identify and eliminate waste in their day-to-day processes. Through the efforts of Lean project teams we are realizing efficiencies and cost savings across the organization. These savings come in the form of staff time, operational savings, resource savings, space savings, processing and wait days. Organizations, Departments and Individuals Consulted and/or Affected Corporate Services Planning and Economic Development Fairmount Home Frontenac Paramedics Marine Services

Information Report Office of the Chief Administrative Officer – Key Performance Indicators and Lean Program Update July 21, 2021

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Page 3 of 4

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AGENDA ITEM #b)

AGENDA ITEM #c)

Report 2021-063 Information Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Joe Gallivan, Director of Planning & Economic Development

Date of meeting:

July 21, 2021

Re:

Planning and Economic Development – Final Approval – Johnston Point Vacant Land Condominium – County File 10CD-2014/001

Purpose This report is for information purposes only. Background At a special meeting held April 8, 2020, Council extended the draft approval passed via the following resolution being Recommend Reports from the Chief Administrative Officer, clause e): e)

2020-043 Planning and Economic Development – Extension of Approval of Draft Plan of Subdivision and Draft Plans of Condominium – (1) 2292 Sands Road; (2) Cranberry Cove; and (3) Johnston Point

Motion #: 65-20

Moved By: Councillor Martin Seconded By: Councillor Revill

Resolved That the Council of the County of Frontenac receive the Planning and Economic Development - Extension of Approval of Draft Plan of Subdivision and Draft Plans of Condominium report; And Further That the Council of the County of Frontenac extend draft plan approval to January 29, 2021 for the following:

  1. Draft Plan of Subdivision - 2292 Sands Road, Township of South Frontenac – County File #10T-2011/002;

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AGENDA ITEM #c)

  1. Draft Plan of Condominium - Cranberry Cove, Township of South Frontenac – County File #10CD-2012/002; and
  2. Draft Plan of Condominium - Johnston Point, Township of South Frontenac – County File #10CD-2014/001. Carried At its regular meeting held January 20, 2021, Council again extended the draft approval passed via the following resolution, being Recommend Reports from the Chief Administrative Officer, clause f): f)

2021-007 Planning & Economic Development Extension of Approval of Draft Plan of Condominium –Township of South Frontenac (Johnston Point) – County File #10CD-2014/001

Motion #: 13-21

Moved By: Seconded By:

Councillor Revill Councillor MacDonald

Resolved That the Council of the County of Frontenac receive the report titled Planning and Economic Development – Extension of Approval of Draft Plan of Condominium – Johnston Point – County File 10CD-2014/001; And Further That the Council of the County of Frontenac extend the draft approval for the plan of condominium for Johnston Point for a period of six (6) months, to July 30, 2021. Carried Comment The subject property is approximately 91 acres in area (37 hectares) and is located on a peninsula along the north shore of the east basin on Loughborough Lake. The development is accessed by Hinterland Lane from North Shore Road in the Township of South Frontenac. The application is for the creation of a residential vacant land condominium consisting of 15 residential units with 4 blocks, including access to communal docking. A map of the development is attached to this report. Since County Council granted the second extension of draft approval in January 2021, the applicant has been working on meeting all conditions of draft approval. On June 3, 2021, the Township of South Frontenac provided the County with a clearance letter with respect to the Johnston Point development. The letter confirmed that all conditions of draft approval that require endorsement by the Township had been fulfilled, and that Township staff were supportive of the County issuing final approval. All additional conditions of draft approval have been fulfilled including those required by KFLA Health Unit (septic), and Cataraqui Conservation (stormwater, environmental impacts). Information Report to Council Planning and Economic Development – Final Approval – Plan of Condominium – Johnston Point – County File 10CD20114/001 July 21, 2021 Page 2 of 4

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AGENDA ITEM #c)

This report is to inform Council and the public that final approval of the Johnston Point vacant land condominium development was granted final approval on June 30, 2021. The Formal Notice of Decision are attached to this report as Appendix A. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Claire Dodds, Director of Development Services, Township of South Frontenac Sonya Bolton, Manager of Community Planning Jannette Amini, Manager of Legislative Services/Clerk

Information Report to Council Planning and Economic Development – Final Approval – Plan of Condominium – Johnston Point – County File 10CD20114/001 July 21, 2021 Page 3 of 4

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AGENDA ITEM #c)

Appendix A

Applicant: Magenta Waterfront Development Corporation

Date of Decision: January 8, 2021

Date of Notice: January 8, 2021

File No.: 10CD-2012-002

Municipality: Township of South Frontenac in the County of Frontenac

Subject Lands: Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac

Notice of Decision The Corporation of the County of Frontenac on Application for Approval of Final Plan of Condominium Subsection 51(58) of The Planning Act Approval of the Final Plan of Condominium for the application in respect of the subject lands noted above was granted by the Director of Planning and Economic Development on January 8, 2021, as authorized by County of Frontenac By-law 2016-0006 being a by-law to delegate authority under Section 51.2 (1) of the Planning Act to the Director of Planning and Economic Development (Delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium) passed on the 16th day of March, 2016. Jannette Amini, County Clerk Corporation of the County of Frontenac 2069 Battersea Road Glenburnie, ON K0H 1S0 Telephone: (613)-548-9400, ext. 302 Email: jamini@frontenaccounty.ca

Information Report to Council Planning and Economic Development – Final Approval – Plan of Condominium – Johnston Point – County File 10CD20114/001 July 21, 2021 Page 4 of 4

Page 109 ofDevelopment 128 2021-063 Planning and Economic Final Approval – Johnston Poi…

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OVERVIEW MAP North Shore Rd

en Ko

Ln

Lot 12

P ebble L

Lot 13

n

Koe n Rd

Ln

OPEN SPACE

Eme rald

Page 110 ofDevelopment 128 2021-063 Planning and Economic Final Approval – Johnston Poi…

JOHNSTON POINT CONDOMINIUM

Lot 15

Lot 7

Lot 10

Lot 8

Lot 11

Lot 9

Jones Ln

Lot 5

Lot 4

Er nie Ln

Plumb Ln

Lot 6

G IN ST I EX

RO

W

Lot 3

Brittara L

n

Lot 2 Lot 14

Legend

Lake Rd

Lot 1

Johnston Point Wetland Johnston Point Lots

0

100

200

400

Metres

Parcel Fabric Produced Feb 10th, 2016 by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen’s Printer for Ontario. All Rights Reserved.

AGENDA ITEM #c)

AGENDA ITEM #a)

Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Brieanna McEathron, Administrative Clerk

Date of meeting:

July 21, 2021

Re:

Community Development Advisory Committee – Report to Council

All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Community Development Advisory Committee reports and recommends as follows:

  1. 2021-054 Community Development Advisory Committee 2020 Annual Business Survey Results Be It Resolved That a copy of the 2020 Annual Business Survey Results, which specifically note that the largest impediment to economic growth in the County is the lack of reliable internet connectivity, be forwarded to the Eastern Ontario Warden’s Caucus.
  2. 2021-056 Community Development Advisory Committee Film and Television in Frontenac Be It Resolved That Frontenac County continue to work with the Kingston Film Office, Regional Tourism Organization 9 and other partners to attract additional screen-based content productions to Frontenac County, And Further That the support to and attraction of Film, Television and other Content productions be included as part of the 2022-2026 Economic Development Business Plan.

PageDevelopment 111 of 128Advisory Committee All items listed … Report of the Community

AGENDA ITEM #a)

Minutes of the Community Development Advisory Committee Meeting July 14, 2021 A meeting of the Community Development Advisory Committee was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, July 14, 2021 at 10:00 AM Present Electronically: Betty Hunter, Chair Wilma Kenny, Vice Chair Councillor Alan Revill, Council Liaison Lisa Henderson Deputy Warden Denis Doyle Ella Vanderburgt Marlene Spruyt Regrets: Greg Rodgers Staff Present Electronically: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Alison Vandervelde, Community Development Officer Joe Gallivan, Director of Planning and Economic Development Kylie Huffman, Economic Development Student 1.

Call to Order

The Chair called the meeting to order at 10:00 a.m. and welcomed the new Committee members. 2.

Adoption of the Agenda

Moved by Seconded by

Councillor Revill Ms. Henderson

That the agenda for the July 14, 2021 meeting of the Community Development Advisory Committee be adopted. Carried

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AGENDA ITEM #a)

Disclosure of Pecuniary Interest and General Nature Thereof

There were none. 4.

Adoption of Minutes a)

Minutes of Meeting held May 13, 2021

Moved by Seconded by

Councillor Revill Ms. Henderson

That the minutes of the Community Development Advisory Committee meeting held May 13, 2021 be adopted. Carried Councillor Revill noted the request made at the last meeting for the K&P Trail survey results and advised that he has not yet received this. A follow up on this matter was requested. 5.

Deputations and/or Presentations a)

Overview and Presentation on the Community Development Advisory Committee Mandate and Terms of Reference. Presented by Ms. Jannette Amini, Manager of Legislative Services and Clerk.

Ms. Kenny noted her disappointment in the direction being taken, given that at the last meeting, the Committee had a full discussion on the continuation of motorized vehicles being permitted on the K&P Trail through Verona. She advised that she will be resigning from the committee as she feels her time is better spent elsewhere. 6.

Reports to the Community Development Advisory a)

2021-054 Community Development Advisory Committee 2020 Annual Business Survey Results

Moved by Seconded by

Deputy Warden Doyle Ms. Henderson

Be It Resolved That a copy of the 2020 Annual Business Survey Results, which specifically note that the largest impediment to economic growth in the County is the lack of reliable internet connectivity, be forwarded to the Eastern Ontario Warden’s Caucus. Carried CDAC Meeting Minutes July 14, 2021

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Page 2 of 4

AGENDA ITEM #a)

Ms. Vandervelde provided an overview of the report which she noted was completed by Ms. Kylie Huffman. It was noted that the report confirms that the largest impediment to growth for the region is the lack of reliable internet and how the County, as well as other eastern Ontario Counties, continue to lobby, through the EOWC, for better internet stability. Clarity was requested in terms of the identified threat of urban residents relocating to the area and why this might be considered a threat as this seems more to be an opportunity to add to the local economy. Ms. Vandevelde confirmed that this can be both an opportunity and a threat, with the threat being related to overdevelopment that might not align with the Frontenac’s vision to protect the natural environment as well as the level of expectation that comes from urban residents in terms of services that are not realistic in the rural landscape. Ms. Vandevelde also noted the redevelopment of Sharbott Lake and the discussion now taking place on how to make people feel welcome and create those bonds that lead to vibrant communities. b)

2021-055 Community Development Advisory Committee Destination Development Plan Progress

Ms. Vandervelde provided an overview of the report. It was noted the difficulty of some businesses on Wolfe Island that as well are having issues attracting employees. There is a need to strengthen partnerships with the agencies in the region that are working on this. It was also noted that there is a lack of day care that is preventing some parents from returning to work so the pandemic has also had an affected on this matter, and these issues are also compounded by the lack of affordable housing and lack of transportation as these infrastructure pieces are missing. c)

2021-056 Community Development Advisory Committee Film and Television in Frontenac

Moved by Seconded by

Ms. Henderson Councillor Revill

Be It Resolved That Frontenac County continue to work with the Kingston Film Office, Regional Tourism Organization 9 and other partners to attract additional screen-based content productions to Frontenac County, And Further That the support to and attraction of Film, Television and other Content productions be included as part of the 2022-2026 Economic Development Business Plan Carried CDAC Meeting Minutes July 14, 2021

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AGENDA ITEM #a)

It was noted that the filming in Verona went well and the community was very accommodating. It also provided an economic boost to the community. 7.

Communications

Other Business

Ms. Hunter noted the upcoming craft show in Plevna a week from Saturday. 9.

Next Meeting

Due to scheduling conflicts, the Committee opted to cancel the August 12th meeting. The next meeting of the Community Development Advisory Committee will be on Thursday, October 14, 2021 at 10:00 a.m., or at the call of the Chair if required. 10.

Adjournment

Moved by Seconded by

Ms. Henderson Councillor Revill

That the meeting hereby adjourn at 11:04 a.m. Carried

CDAC Meeting Minutes July 14, 2021

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AGENDA ITEM #a)

Report 2021-054 Committee Information Report To:

Chair and Members of the Community Development Advisory Committee

From:

Richard Allen, Manager of Economic Development

Prepared by:

Kylie Huffman, Digital Marketing Summer Student

Date of meeting:

July 14, 2021

Re:

Community Development Advisory Committee – 2020 Annual Business Survey Results

Recommendation This report is for information only. Background The Frontenac Brand Ambassador Program was originally launched in September 2016 as a means to grow recognition for the regional Frontenac brand. In the ensuing four years, the program has grown to 180+ Ambassadors and has evolved to act as a business network for the Frontenac region, and has served as a sounding board for Frontenac County Economic Development Staff. In September 2017, Ambassadors were surveyed for feedback on the program. Of the approximately 100 members at that time, 46 completed the survey. In September 2018, 45 Ambassadors responded to a similar survey. In the fall of 2019, an expanded survey was developed to assess the value of the Ambassador program and to gain feedback from the broader business community about the overall state of doing business in Frontenac. The survey was open in late December until the end of January of 2020 and received 190 responses. The 2020 survey was conducted in January of 2021, soliciting 143 responses. In addition to asking the questions outline in the 2019 survey, new questions were added specific to the COVID-19 Pandemic.

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AGENDA ITEM #a)

Discussion The results from the 2020 survey indicate that most businesses were impacted by COVID-19 and saw a variety of effects on business operations. While many businesses did endure negative impacts in 2020, others saw positive benefits from 2019 to 2020 and were able to adapt their business model to meet the changing demands of customers. In addition to further understanding the impact of the COVID-19 pandemic on the local economy in Frontenac, this report also explores key changes or trends between 2019 and 2020. Change of Products and Services While many businesses continued to sell their regular products and services during 2020, 43% (60 respondents) changed the products and services they offer in response to the COVID-19 pandemic. In addition, 16% (22 respondents) changed product and service offerings for reasons unrelated to COVID. These responses indicate that businesses adapted to market needs and consumer behaviour in 2020. Finally, 37% (51 respondents) made no changes to what they offer in 2020. Comparing 2019 to 2020, respondents indicated there was an increase in the products and services that were offered, mainly as a strategic response to the COVID-19 pandemic. Negative Impact of COVID-19 on Business Many businesses saw changes in their business in 2020 as a result of the COVID-19 pandemic. Among the difficulties faced, the following key points were identified: 

43% of respondents saw a decrease in revenue from 2019 to 2020

38% of respondents saw an increase in expenses relating to health and safety

38% of respondents had to temporarily close at some point due to COVID-19

Comments from respondents indicated that it was hard to get supplies for their business as a result of border closures and increased shipping periods. It was also identified that there was an increase in cancelled events due to COVID-19, which hurt business. Positive Impact of COVID-19 on Businesses While it is easy to focus on the negative, multiple businesses within Frontenac County were impacted positively during the COVID-19 pandemic. When businesses were asked what positive impacts they experienced in 2020, the top three responses were as follows: 

51% of respondents are now serving new customers that they had not been serving before

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

46% of respondents identified that they are serving customers in new ways that they hadn’t before, including a shift to taking online orders, phone orders and using curbside pickup

35% of respondents identified that they diversified the products and services they offer due to the pandemic.

To highlight some of the most frequent comments in response to this question, many increased their marketing and social media presence to expand the business and reach new customers. Other respondents mentioned that businesses felt there was either no impact from COVID or that they didn’t experience any positive impacts from the pandemic. Impact of Eligibility for Financial Assistance When asked about their experience with COVID relief programs, the most common answer from respondents was that they were not eligible for relief programs specified in the survey. In reviewing the comments section for this question there was no justification as to why respondents were not eligible as there were not enough comments in this section to make an assumption. Below are the results from businesses regarding financial assistance where respondents were asked to rate their experience with each financial assistance program. What was your experience with the following COVID relief programs? Relief Program

Helpful

Not Helpful

Not Eligible

Not Interested

Not Aware

Total

Canada Emergency Response Benefit (CERB)

53 35%

7 5%

56 42%

12 9%

6 4%

134

Canadian Emergency Wage Subsidy (CEWS)

23 18%

10 8%

68 52%

15 12%

14 10%

130

Extended Work Sharing Program

0 0%

10 8%

53 42%

17 14%

45 36%

125

Ontario-Canada Emergency Commercial Rent Assistance Program (OCECRA)

3 2%

13 10%

66 52%

22 16%

24 18%

128

Canada Emergency Business Account (CEBA - $40,000 loan)

36 28%

9 7%

49 38%

21 17%

13 10%

128

Regional Relief and Recovery Fund

11 11%

7 5%

36 28%

33 27%

38 29%

129

Digital Main Street Media

13

10

34

19

51

127

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

Relief Program

Helpful

Not Helpful

Not Eligible

Not Interested

Not Aware

Transformation Grant

10%

7%

27%

15%

41%

ShopHere Grant

2 2%

7 6%

31 25%

14 12%

67 55%

Total

122

A key trend in the table above is the high number of programs for which businesses identified as being ineligible. In reviewing the size of each business, 61 respondents have no staff of any kind involved in business operations and are running the business entirely on their own. In comparison, 119 respondents only have one business owner and at least one of each type of employee. From this, we can draw the conclusion many respondents of the survey are operating with very little staff and therefore may not have met the staffing or size eligibility requirements to apply for business relief programs. Respondents reported that most helpful COVID relief program was the Canada Emergency Response Benefit (CERB). In total 35% (53 respondents) found this program was helpful. Plans to Evolve Business and Prepare for the Future Throughout the survey it was apparent that many businesses have realized they could benefit from an increase in marketing and social media presence. When businesses were asked about their plans to evolve their business and prepare for the future, the following responses were made: 

47% (63 respondents) indicated that they would be increasing their marketing activities

35% (47 respondents) will be adding new products or services in the future

29% (39 respondents) will be looking for new opportunities in the future to partner with other businesses, indicating a significant interest in business collaboration.

Doing Business Now Compared to Three Years Ago In 2020, 29% of respondents reported feeling more positive about doing business in Frontenac today compared to three years ago. 55% responded “about the same” and 14% reported feeling less positive about doing business in Frontenac today compared to three years ago. This question was also asked in 2019, at which time a higher percentage reported feeling more positive (40%), while a lower percentage reported feeling “about the same” (46%) and “less positive” (13%). In reviewing the comments from businesses in the 2020 survey, respondents are optimistic about the future and getting through COVID. It was also mentioned that support from the community and the Ambassador program has helped businesses feel more positive when doing business in Frontenac.

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

In addition, the comments revealed that respondents felt generally positive about the future but are concerned about the financial implications from the recent lockdowns. Barriers to Growth Businesses in Frontenac County were asked what they thought were challenging barriers to growth. 

42% (52 respondents) felt that insufficient and/or expensive internet access is a key barrier. It is also important to note that during COVID-19, a number of businesses shifted to some form of alternative shopping such as curb side pickup and having limited internet can prevent this alternative from being successful. If businesses wish to increase marketing and social media efforts in 2021 as indicated above, it will be important for them to have reliable and accessible internet.

32% (39 respondents) identified that keeping and finding staff has been a challenge that has prevented or slowed business growth.

The cost of electricity was the third highest barrier identified, where 30% (37 respondents) felt this overhead impacts business success and growth potential.

Additional barriers to growth mentioned under the comments section are that there are high taxes, concern about a lack of utilities and comments regarding a lack of sufficient staffing. From 2019 to 2020 there was an increase in respondents who identified that insufficient or expensive internet will be a barrier to growth. Opportunities and Trends in the Next 5 Years When asked about opportunities and growth over the next 5 years, respondents identified that tourism and an influx of new residents moving from cities will create opportunities. Respondents also identified that having an influx of new residents would create the need for housing and for businesses this means having the opportunity to reach new residents with products and services. Another area that was identified as an opportunity is to improve internet access and cell phone service within Frontenac County. In addition to this, businesses identified that having improved internet and cell phone service is attractive to visitors and will keep them returning if they have the proper amenities while visiting the Frontenac County. “Cell phone towers desperately required. The lack of poor/no services discourages new/returning customers” Comparing 2019 to 2020, there was an increase in responses indicating that promoting shop local would be an opportunity in the next 5 years. When respondents were asked about opportunities in the next 5 years there was a decrease from 2019 to 2020 in the types of opportunities related to tourism. In 2019, respondents identified travellers from the United States and cities such as Toronto as opportunities for tourism in the next 5 years. Comparing this to 2020, there was an increase in responses unrelated to tourism

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

and respondents identified opportunities as being new residents moving to the areas and providing better internet.

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

Threats in the next 5 years Businesses were asked about threats in the next 5 years. Of the 50 comments respondents gave for this question, the following themes were the most recurring:      

Poor internet access and lack of affordable internet providers Not putting enough time and attention towards promoting lake access Lockdowns affecting business operations Companies that can offer cheap items and deliver them anywhere taking over the market (Amazon) An increase in residents moving from the urban areas Growth of tourism in larger regions

Comparing threats identified from 2019 to 2020, more respondents identified that new residents moving to Frontenac County from cities was a potential threat. From 2019 to 2020 there was also an increase in responses that indicated poor internet will be a threat in the next 5 years not only for residents and businesses but also for tourists. Goals Developed in 2017 Businesses in Frontenac County were asked to rank the goals that were developed in 2017 in order of importance. Eighty-seven respondents answered this questions and overall, the goals were ranked in the same order as in 2019: Rank

Goal

2019 Score

2020 Score

1

Shop Local - increase and resident support for local businesses

3.95

3.69

2

Support Businesses – connect local businesses to the resources they need

3.65

3.51

3

Tourism – promote Frontenac as a visitor destination to audiences outside the region

3.04

3.38

4

New Business Attraction – Grow Frontenac’s reputation as a desirable place to do business

2.53

2.24

5

Improve Communication – Facilitate better municipalbusiness relationships through improved communication

2.25

2.28

The order of prioritization in 2020 matched the order assigned in 2019, with slight variations to the scores (listed in the right hand columns). In 2020, tourism scored slightly higher than in 2019, which means it was ranked as a higher priority by more respondents, though not enough to change the final order of importance. “Shop Local” Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

and “Support Businesses” scored lower than in 2019 which means they were ranked as lower priority by more respondents, but not enough to change the final order of importance. While these changes in scores represent a relatively small number of respondents, they could forecast a coming change in opinion among the business community. Financial Implications There are no financial implications associated with this report. Strategic Priority Implications Priority 1.2: Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base. Organizations, Departments and Individuals Consulted and/or Affected Businesses in Frontenac County

Information Report to Community Development Advisory Committee 2020 Annual Business Survey Results July 14, 2021

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AGENDA ITEM #a)

By-Law No. 2021-0020 Of The Corporation of the County of Frontenac Being a by-law to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail

Whereas pursuant to County of Frontenac By-law No. 17-1995 which establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas Section 3(a) requires that notice to the public of a proposed sale of real property shall be given prior to the date of sale by publication in a newspaper that is, in the Clerk’s opinion, of sufficiently general paid or unpaid circulation within the municipality to give the public reasonable notice of the sale; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby declares the following: 1.

That lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac be declared surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail;

That pursuant to By-law No. 17-1995, third reading of this by-law be given at the July 21, 2021 County Council meeting to accommodate public notice requirements;

That this by-law shall come into force and take effect upon the date of final passing.

Page 124 ofas128 To declare lands legally described Part of Lot 5, Concession 1, Geogr…

AGENDA ITEM #a)

Read a first and second time this 16th day of June, 2021. Read a third time, signed, sealed and finally passed this 21st day of July 2021.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-law No. 2021-0020 – to declare lands legally described as Part of Lot 5, Concession 1, Geographic Township of Oso, Township of Central Frontenac, County of Frontenac surplus for the purpose of transferring portions of the former K&P in exchange for private lands currently being used for the K&P Trail June 16, 2021 Page 2 of 2

Page 125 ofas128 To declare lands legally described Part of Lot 5, Concession 1, Geogr…

AGENDA ITEM #b)

By-Law Number 2021-0024 of The Corporation of the County of Frontenac being a by-law to Authorize the Warden and Clerk to Execute an Agreement with the Regional Tourism Organization 9 (RTO 9) to provide staff support to the 2021 Open Farms event. Whereas the County of Frontenac established “Open Farms” as an annual event in 2018; and, Whereas the Regional Tourism Organization 9 (RTO 9) has been a key partner in the promotion and execution of Open Farms as a regional agri-tourism offering since 2018; and, Whereas the County of Frontenac has an opportunity to procure the RTO 9 Marketing and Communications Manager on a temporary secondment to assist with the marketing and coordination of Open Farms 2021; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

That County Council authorize the Warden and Clerk to enter into an Agreement with Regional Tourism Organization 9 (RTO 9) to provide staff support to the 2021 Open Farms event.

That this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 21st day of July, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of July, 2021.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

Page 126 of to 128 To Authorize the Warden and Clerk Execute an Agreement with the Regio…

AGENDA ITEM #c)

By-Law No. 2021-0025 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on July 21, 2021

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

  1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 21, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 21, 2021, 2021 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 21, 2021, 2021 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Page 127 of 128of its July 21, 2021 Meeting. [Pro… To Confirm the Proceedings of Council

AGENDA ITEM #c)

  1. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 21st day of July, 2021 Read a Third Time and Finally Passed, Signed and Sealed this 21st day of July, 2021.

The Corporation of the County Of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-Law No. 2021-0025 – To Confirm all Actions and Proceedings of County Council July 21, 2021

Page 128 of 128of its July 21, 2021 Meeting. [Pro… To Confirm the Proceedings of Council

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