Body: Council Type: Agenda Meeting: Regular Date: March 21, 2018 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Frontenac County Council Meeting Wednesday, March 21, 2018 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.
AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held February 21, 2018
- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to benchmarking of Fairmount Home Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof
9 - 26
Adoption of Minutes a) Minutes of Meeting held February 21, 2018 Resolved That the minutes of the regular Council meeting held February 21, 2018 be adopted. Deputations and/or Presentations a)
Presentation of Employee Recognition Awards
Proclamations a) 2018 National Public Works Week May 20 - 26/ 2018 “The Power of Public Works”
Page [See Communications j)] Whereas, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Ontario; and, Whereas, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers and employees from provincial and municipal governments and the private sector, who are responsible for rebuilding, improving and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, Whereas, it is in the public interest for the citizens, civic leaders and children in Canada to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities, Whereas, the year 2018 marks the 58th annual National Public Works Week sponsored by the American Public Works Association and Canadian Public Works Association be it now, Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the week of May 20-26, 2018 as National Public Works Week; and urges all it citizens to join with representatives of the Canadian Public Works Association and government agencies in activities, events and ceremonies designed to pay tribute to our public works professionals, engineers, managers and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life. b)
United Way Success By 6 Week May 7 - 13, 2018 [See Communications n] Be It Resolved That the Council of the County of Frontenac do hereby proclaim May 7 to May 13, 2018 as United Way Success By 6 Week; And Further That a copy of the proclamation be posted on the County’s official web site at www.frontenaccounty.ca.
Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
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Page
27 - 45
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
46 - 71
b)
Ms. Barb McCulloch, Manager of Human Resources, will provide County Council with a briefing on the County’s Retirement and Succession Planning
Unfinished Business
72 - 74
Recommend Reports from the Chief Administrative Officer a) 2018-036 Emergency and Transportation Services 2017 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long Term Care (MOHLTC Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – 2017 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, And Further That the 2017 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Services Branch, Ministry of Health and Long Term Care as required by legislation.
75 - 81
b)
2018-037 Administrative Office Review Moving Forward Potential Partnership with the Cataraqui Region Conservation Authority (CRCA) Recommendation Resolved That the Council of the County of Frontenac receive the Administrative Office Review – Moving Forward, Potential Partnership with the Cataraqui Region Conservation Authority (CRCA) report for information; And Further That Council remains open to continuing discussions with the CRCA with respect to the construction of a potential joint administrative facility located either on the grounds of the current County facility at 2069 Battersea Road, or the CRCA property at Little Cataraqui Creek Conservation Area at 1641 Perth Road (or in the vicinity);
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Page And Further That the Administrative Building Design Task Force (ABDTF) report back regarding progress and options by July 31, 2018. 82 - 95
c)
2018-039 Office of the Chief Administrative Officer Authorization of a Planning Services Agreement with Member Municipalities Recommendation Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Authorization of a Planning Services Agreement with Member Municipalities report for information; And Further That Council pass a By-law later in the meeting authorizing the Warden and Clerk to execute an agreement with the member municipalities to deliver planning services in accordance with the terms and conditions of the agreement.
96 - 100
d)
2018-043 Planning and Economic Development RED Program Update and Authorization to Amend Contribution Agreement Recommendation Whereas the Rural Economic Development program project “Advancing Economic Development in the Frontenacs through Collaboration” is entering its third and final year of funding, Be It Resolved That the Council of the County Council receive the Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement report for information, And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an amending agreement with the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for the Rural Economic Development program.
101 - 104
105 - 109
Information Reports from the Chief Administrative Officer a) 2018-038 Corporate Services Competency Based Framework Report Card b)
2018-040 Corporate Services 2017 Remuneration and Reimbursement of Expenses to Council Members and Non
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Page Council Appointees Report 110 - 118
c)
2018-041 Corporate Services Four Month Attendance Management Report Card
119 - 128
d)
2018-044 Office of the Chief Administrative Officer Annual Complaints Handling Report
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Nossal b)
KFL&A Public Health Board Update - Deputy Warden Doyle
c)
RULAC, LSR and other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Housing and Homelessness Committee Update - Councillor McDougall
f)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle
Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
129
Motions, Notice of Which has Been Given a) Get a GRIP Program for Seniors Moved by: Warden Higgins Seconded by: Councillor Inglis
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Page
Be It Resolved That the Council of the County of Frontenac investigate Get a Grip Program for seniors could be implemented throughout Frontenac County in 2018. Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the County of Simcoe regarding its Age Friendly Initiative Project Update - Positive Aging Strategy [Distributed to Members of County Council February 23, 2018] b)
From Compass Energy Consulting regarding a Notice of Small Ground Solar PV Projects [Distributed to Members of County Council February 23,2018]
c)
From the Board of Health providing its Minutes of Meeting held January 24, 2018 [Distributed to Members of County Council March 2, 2018]
d)
From the County of Renfrew regarding its resolution on the Proposed Amendments to the Endangered Species Act [Distributed to Members of County Council March 2, 2018]
e)
From the Kingston & Frontenac Housing Corporation providing its meeting agenda for 02-2018 [Distributed to Members of County Council March 2, 2018]
f)
From Compass Energy Consulting providing Notice of Small Ground Mounted Solar PV Projects [Distributed to Members of County Council March 9,2018]
g)
From the Town of Essex regarding its resolution around School Board decisions to close schools [Distributed to Members of County Council March 9, 2018]
h)
From Warden Higgins providing the EOWC Communications Update Winter 2018 [Distributed to Members of County Council March 9, 2018]
i)
From the Town of Essex providing a resolution pay for Childcare Services at AMO and FCM Conferences [Distributed to Members of County Council March 16, 2018]
j)
From the Town of Stratford National requesting that Proclamation to officially recognize Public Works week from May 20-26, 2018 [Distributed to Members of County Council March 16, 2018]
k)
From the City of Hamilton Council endorsing the Town of Essex
Page 6 of 134
Page resolution regarding Offering School Property to Municipalities [Distributed to Members of County Council March 16, 2018] l)
From the Highway #7 Corridor Committee Providing Meeting notes from March 5, 2018 [Distributed to Members of County Council March 16, 2018]
m)
From the Bobs Lake Dam advising summer Construction 2018 of the Rideau Canal National Historic Site Project [Distributed to Members of County Council March 16, 2018]
n)
From the United Way requesting that the County of Frontenac recognize Success By 6 Week in May 2018 [Distributed to Members of County Council March 16, 2018]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. b)
Third Reading Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. By-Laws
130
a)
To amend By-law No. 2014-0051 (Removal of The Rideau Corridor Landscape Strategy Steering Committee The Mississippi Rideau Tay Rural Health Hub Organizing Committee and The Frontenac County Youth Justice Advisory Committee) [Proposed By-law No. 2018-0012]
131
b)
To authorize the execution of an agreement with the Township of North Frontenac, the Township of Central Frontenac, the Township of South Frontenac and the Township of Frontenac Islands for Shared Planning Services [Proposed By-law No. 2018-0013]
132
c)
To authorize the Warden and Clerk to enter into an amending agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs for RED Funding [Proposed By-law No. 2018-0014]
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Page 133 - 134
d)
To Confirm All Actions and Proceedings of Council [Proposed By-law No. 2018-0015]
Adjournment
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AGENDA ITEM #a)
Minutes of the Regular Meeting of Council February 21, 2018 A regular meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 21, 2018 and was called to order at 9:00 a.m. Regular business commenced at 9:31 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:00 a.m. to 9:25 a.m. Present:
Warden Ron Higgins, Deputy Warden Denis Doyle, Councillors Ron Vandewal, Fran Smith, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Megan Rueckwald, Community Planner Alison Vandervelde, Community Development Officer
Closed Session Motion #: 16-18
Moved By: Seconded By:
Councillor Dewey Councillor McDougall
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held December 20, 2017;
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - as it relates to the litigation around the Howe Island Ferry lifting of heavy vehicle restrictions that support agricultural operations;
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – as it relates to OMB File PL160674 – Brougham v. South Frontenac (Township);
Page 9 of 134 Minutes of Meeting held February 21, 2018
AGENDA ITEM #a)
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the acquisition of lands for an ambulance base;
- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to benchmarking of Fairmount Home
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the ongoing land acquisitions for the K&P Trail. Carried Motion #: 17-18
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
Resolved That Council rise from Committee of the Whole closed session without reporting. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none Adoption of Minutes a)
Minutes of Meeting held January 17, 2018
Motion #: 18-18
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
Resolved That the minutes of the regular Council meeting held January 17, 2018 be adopted. Carried Deputations and/or Presentations Proclamations
Regular Meeting of Council Minutes February 21, 2018
Page 10 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
Move into Committee of the Whole Motion #: 19-18
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer
a)
2018-016 Corporate Services 2017 Howe Islander Petition for Subsidy Motion #: 20-18 Moved By: Councillor Smith Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac accept the Corporate Services – 2017 Frontenac-Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $859,263.50. Carried b)
2018-017 Corporate Services Setting of the 2019 County Budget Deliberations and Solicitation of Public Input Motion #: 21-18 Moved By: Councillor McDougall Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2019 County Budget Deliberations and Solicitation of Public Input report for information; And Further That the Council of the County of Frontenac confirm the following dates for the 2019 Budget Deliberations:
Regular Meeting of Council Minutes February 21, 2018
Page 11 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
Thursday, January 17, 2019
Council Orientation – Introduction to Council and the County of Frontenac
Friday, January 18, 2019
Council Orientation – Introduction to External Agencies Public Meeting for the Solicitation of Public Input into the 2019 budget.
Wednesday, February 6, 2019
Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation
Thursday, February 7, 2019
Council Presentation – 2018 KPIs, 2019 Business Plans & Project Proposals Detailed Budget Presentation
Wednesday, February 13, 2019
Council Presentation – Detailed Budget Presentation Carried
c)
2018-018 Fairmount Home 2018-19 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement Update Motion #: 22-18 Moved By: Councillor Inglis Seconded By: Councillor Dewey Resolved That Council of the County of Frontenac received the Fairmount Home – 2016-2019 Long-Term Care Home Service Accountability Agreement (LSAA) Agreement update for information; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement and return to the Local Health Integration Network as required under the Local Health System Integration Act. Carried
Regular Meeting of Council Minutes February 21, 2018
Page 12 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
d)
2018-019 Fairmount Home Long-Term Care Home Service Accountability Agreement (LSAA) Schedule E - Form of Compliance Declaration Motion #: 23-18 Moved By: Councillor Vandewal Seconded By: Councillor Smith Resolved That the Council of the County of Frontenac receive the Fairmount Home Long-Term Care Home Service Accountability Agreement – Schedule E – Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration and return to the Local Health Integration Network as required under the Local Health System Integration Act. Carried e)
Staff Briefing: Lisa Hirvi, Administrator, Fairmount Home briefed Council with respect to the Fairmount Home Strategic Plan. [See Recommend Reports from the Chief Administrative Officer, clause f)]
f)
2018-020 Fairmount Home Strategic Plan 2018-2022 Motion #: 24-18 Moved By: Councillor Dewey Seconded By: Warden Higgins Whereas the Long-Term Care Homes Act, 2007 requires a mission statement for each of the licensee’s long-term care homes that sets out the principles, purpose and philosophy of care of the home and that the mission statement is put into practice in the day-to-day operation of the long-term care home; Be It Resolved That Council of the County of Frontenac accept the Fairmount Home Strategic Plan 2018-2022; And Further That Council direct staff to implement the Fairmount Home Strategic Plan 2018-2022 in the day-to-day operations of the long-term care home. Carried g)
2018-021 Office of the Chief Administrative Officer Expropriation of Lands for the Purposes of the K&P Trail Motion #: 25-18 Moved By: Councillor Nossal Seconded By: Councillor McDougall Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Expropriation of Lands for the Purposes of the K&P Trail report; Regular Meeting of Council Minutes February 21, 2018
Page 13 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize an Application to Approve the Expropriation of Lands for the purposes of the K&P Trail. Carried h)
2018-022 Office of the Chief Administrative Officer Rural Urban Liaison Advisory Committee (RULAC) Meetings Motion #: 26-18 Moved By: Councillor Smith Seconded By: Councillor Inglis Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Rural Urban Liaison Advisory Committee (RULAC) Meetings report; And Further That Council direct that further meetings of RULAC only be held at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution; And Further That Procedural By-law 2013-0020, as amended, be further amended by amending Schedule C to reflect this change in RULAC meetings; And Further That a copy of this resolution be forwarded to the City of Kingston. Carried i)
2018-023 Corporate Services 2018 User Fees and Charges By-law Schedule C Tariff of Fees for Land Use Planning Review Motion #: 27-18 Moved By: Councillor Vandewal Seconded By: Warden Higgins Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2018 User Fees and Charges for Services By-law Schedule C Tariff of Fees for Land Use Planning review report; And Further That By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services, as amended be further amended by deleting Schedule C in its entirety and replacing with Schedule C attached as Appendix A. Carried
Regular Meeting of Council Minutes February 21, 2018
Page 14 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
j)
2018-028 Office of the Chief Administrative Officer Long Term Care Bed Capacity Motion #: 28-18 Moved By: Councillor McDougall Seconded By: Councillor Dewey Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Long Term Care Bed Capacity report; And Further That the Administrator, Chief Administrative Officer and Director of Corporate Services/Treasurer further investigate proceeding with an application for increased Long-Term Care Bed Capacity in response to the recent call for submissions from the Ministry of Health and Long-Term Care; And Further That if feasible, submit an application for consideration by the Ministry prior to the March 2, 2018 dead line; And Further That is understood that the application does not commit the County to further expenditures without further reporting from staff and direction from Council. Carried k)
2018-029 Planning and Economic Development Authorization to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year Motion #: 29-18 Moved By: Councillor Inglis Seconded By: Councillor Nossal Resolved That the Council of the County of Frontenac receive the Planning and Economic Development – Authorization to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling Program for the 2017-2018 year report; And Further That the Council of the County of Frontenac pass a by-law authorizing the Warden and Clerk to enter into an agreement with the Minister of Transportation for the Province of Ontario for funding under the dedicated Ontario Municipal Commuter Cycling Program (OMCC) for the 2017-2018 funding year. Carried Information Reports from the Chief Administrative Officer a)
b)
2018-024 Emergency and Transportation Services High Value Asset Management and Tracking 2018-025 Fairmount Home Quarterly Update Activity Report
Regular Meeting of Council Minutes February 21, 2018
Page 15 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
c)
d)
2018-026 Planning and Economic Development Needs Assessment for Senior’s Housing in the Township of North Frontenac 2018-027 Emergency and Transportation Services Kingston and Region Interoperability Safety and Security (KISS) Project
- Update Reports from Council Liaison Appointees
a)
Emergency and Transportation Services - Councillor Nossal
Councillor Nossal provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Inglis
Councillor Inglis provided an overview of the Fairmount Home liaison activities since the last Council meeting. c)
Corporate Services - Councillor Dewey
Councillor Dewey provided an overview of the Corporate Services liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor McDougall
Councillor McDougall provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Nossal
Councillor Nossal provided an overview of the Kingston, Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update - Deputy Warden Doyle
Deputy Warden Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting.
Regular Meeting of Council Minutes February 21, 2018
Page 16 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
c)
RULAC, LSR and other Updates
No Report. d)
Algonquin Land Claim Update - Councillor Inglis
No Report. e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
No Report. f)
Housing and Homelessness Committee Update - Councillor McDougall
No Report. g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
No Report. h)
Mississippi Rideau Tay Rural Health Hub Organizing Committee Councillor Smith
No Report. i)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Deputy Warden Doyle
Deputy Warden Doyle provided an overview of the Food Policy Council of Kingston, Frontenac, Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council a)
Report of the Community Development Advisory Committee All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without
Regular Meeting of Council Minutes February 21, 2018
Page 17 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. Motion #: 30-18
Moved By: Seconded By:
Councillor McDougall Warden Higgins
That the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee The Community Development Advisory Committee reports and recommends as follows: 1.
2018-011 Community Development Advisory Committee Verona Trailhead Design Concept That staff proceed with detailed design work for the Verona Trailhead concept, incorporating feedback from the committee; And Further That staff be directed to seek an agreement with the Verona Community Association to add amenities purchased by the VCA to the Verona Trailhead site and to assist with site maintenance; And Further That staff be directed to further investigate a public art installation and community engagement process; And Further That staff be directed to review options for permitted parking uses on the Verona Trailhead property; And Further That any costs associated with the implement of the Verona Trail Head as noted in this report will be brought back to Council for approval prior to any development.
2018-012 Community Development Advisory Committee Event Incentive Pilot Program Implementation That the Council of the County of Frontenac approve the Event Incentive Pilot Program implementation Plan attached to this report as Appendix A. Carried
Regular Meeting of Council Minutes February 21, 2018
Page 18 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
b)
Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 31-18
Moved By: Seconded By:
Councillor Smith Councillor Vandewal
That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows: 1.
2018-014 Planning Advisory Committee Draft Plan of Subdivision Approval 10T-2017/001: Revised Draft Conditions Request from South Frontenac Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; And Whereas the County of Frontenac received revised South Frontenac Township draft plan conditions for Plan of Subdivision 10T-2017/001 in correspondence dated December 14, 2017, with a request for a road widening to be incorporated into the County’s draft plan conditions, deletion of Township condition #13 requiring direct access to the Cataraqui Trail, and change to Township condition #14 to reduce the setback to the two westernmost wetlands. Therefore Be It Resolved That the Council of the County of Frontenac approve a minor revision to the County Draft Conditions of Approval for 10T-2017/001 for the inclusion of “condition 14. General conditions E.” for a road widening along McFadden Road; And Further That the Council of the County of Frontenac does not change County “condition 5. Access B. of County Draft Conditions of Approval for 10T2017/ And Further That the Council of the County of Frontenac approve the removal condition 5. Access C. (easement) of County Draft Conditions of Approval for 10T2017/001 providing direct access to the Cataraqui Trail;
Regular Meeting of Council Minutes February 21, 2018
Page 19 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
And Further That the Council of the County of Frontenac support the change of Township Condition #14 for the reduced setback of the two westernmost wetlands to reflect “condition 9. Environment B.” of the County Draft Conditions of Approval for 10T-2017/001; And Further That Council directs staff to forward a copy of the resolution to the Township of South Frontenac and the applicant. 2.
2018-015 Planning Advisory Committee Amendment Number 4 to the Township of Frontenac Islands Official Plan to include private road (lane) policies and update existing transportation policies – Frontenac Islands Bylaw No. 2017A Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Council of the County of Frontenac approve Frontenac Islands Official Plan Amendment No. 4 to the Township of Frontenac Islands Official Plan, as contained in By-law No. 2017A attached to this report as Appendix A. Carried Return to Council
Motion #: 32-18
Moved By: Seconded By:
Councillor Nossal Councillor Inglis
That Council revert from Committee of the Whole Council, to Council. Carried Council recessed at 10:59 a.m. Council reconvened at 11:06 a.m. Adoption of the Report of the Committee of the Whole Council Motion #: 33-18
Moved By: Seconded By:
Deputy Warden Doyle Councillor McDougall
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Warden Higgins stepped down from the Chair, which was assumed by Deputy Warden Doyle Regular Meeting of Council Minutes February 21, 2018
Page 20 of 134 Minutes of Meeting held February 21, 2018
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AGENDA ITEM #a)
Motions, Notice of Which has Been Given a)
Review of Procedural By-law
Council consented to each clause be voted on separately. Motion #: 34-18
Moved By: Seconded By:
Warden Higgins Councillor McDougall
That By-law 2013-0020, being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings, as amended, be further amended as follows: 1.
That the term of office of Warden be amended from 1 year to
years Lost
That the eligibility to be appointed as Deputy Warden be amended to include all members of Council; Lost
That Schedule C, External Boards and Committees with County Council Appointees be amended by deleting:
The Rideau Corridor Landscape Strategy Steering Committee The Mississippi Rideau Tay Rural Health Hub Organizing Committee; and The Frontenac County Youth Justice Advisory Committee Carried as Amended (See motion to Amend below which was Carried)
That Schedule D, Council Liaisons, be a)
deleted in its entirety, or
b)
be amended to delete
Expectations:
Regular Meeting of Council Minutes February 21, 2018
Page 21 of 134 Minutes of Meeting held February 21, 2018
Meet with the Director and CAO at a minimum of once per month. o Meeting to be scheduled for the first Wednesday of each month. Become familiar with the legislative framework, operations, projects, reports, budgets and risks of the Department. Monthly, provide an overview of the Departmental activities to County Council. Meet with Warden as required to provide background and insight. Participate in meetings, workshops and events related to
Page 13 of 18
AGENDA ITEM #a)
the Department. Participate on ad hoc committees and related operations teams as follows: o Emergency and Transportation Services Emergency Management Program Committee o Council Liaison – Long-term Care (Fairmount Home) Quality Assurance and Assessment Committee o Council Liaison – Corporate Services Joint Accessibility Advisory Committee o Council Liaison – Planning & Economic Development Trails Advisory Committee Sustainability Advisory Committee Lost
And Further That the Clerk be directed to bring forward a by-law at the March 21, 2018 Council meeting reflecting these amendments. Carried Motion to Defer Motion #: 35-18
Moved By: Seconded By:
Councillor Dewey Councillor Inglis
Be It Resolved That the motion be deferred to staff and the 4 Mayors for a report back to Council. Withdrawn Motion to Amend Motion #: 36-18
Moved By: Seconded By:
Warden Higgins Councillor Inglis
Be It Resolved That clause 3 be amended to remove:
The Algonquin Land Claim Municipal Advisory Committee; and The Housing and Homelessness Advisory Committee;
and to add:
The Mississippi Rideau Tay Rural Health Hub Organizing Committee; and The Frontenac County Youth Justice Advisory Committee Carried
Warden Higgins took back the Chair
Regular Meeting of Council Minutes February 21, 2018
Page 22 of 134 Minutes of Meeting held February 21, 2018
Page 14 of 18
AGENDA ITEM #a)
Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)
From the Town of Lakeshore regarding resolution on Infrastructure Funding for Storm Water Management and Drainage Improvements [Distributed to Members of County Council January 19, 2018]
b)
From the International Joint Commission providing its first Triennial Assessment of Progress report on Great Lakes Water Quality [Distributed to Members of County Council January 19, 2018]
c)
From the Town of Amherstburg regarding Tax Changes Proposed by the Federal Government for Farmers [Distributed to Members of County Council January 19, 2018]
d)
From Morrison Hershfield providing the Study Design and Environmental Assessment for Wolfe Island Ferry Dock Improvements [Distributed to Members of County Council January 26, 2018]
e)
From the Association of Ontario Road Supervisors advising of the 2018 AORS Trade Show [Distributed to Members of County Council January 26, 2018]
f)
From the KFL&A Board of Health Minutes of its meeting held November 15 2017 [Distributed to Members of County Council January 26, 2018]
g)
Resolution from the Town of Lakeshore regarding Marijuana Tax Revenue [Distributed to Members of County Council January 26, 2018]
h)
Resolution from the Town of Lakeshore regarding Population Growth
Regular Meeting of Council Minutes February 21, 2018
Page 23 of 134 Minutes of Meeting held February 21, 2018
Page 15 of 18
AGENDA ITEM #a)
[Distributed to Members of County Council January 26, 2018] i)
From the Centre for Studies in Health & Aging regarding upcoming conference on Empowering Older Adults [Distributed to Members of County Council February 2, 2018]
j)
From the Ontario Farmland Trust noting the 2018 Farmland Forum Program [Distributed to Members of County Council February 2, 2018]
k)
From Abundant Solar Energy Inc. regarding a 250-kw ground mount solar array in Central Frontenac [Distributed to Members of County Council February 16, 2018]
l)
From Abundant Solar Energy Inc. regarding a solar array project in Central Frontenac [Distributed to Members of County Council February 16, 2018]
m)
From Hydro One regarding its Vegetation Maintenance Program [Distributed to Members of County Council February 16, 2018]
n)
From the Kingston Frontenac Housing Corporation providing its Public Agenda 01-2018 [Distributed to Members of County Council February 16, 2018]
o)
From the Kingston Frontenac Public Library advising the new Vice-Chair of the Board [Distributed to Members of County Council February 16, 2018]
p)
From the United Way of KFL&A thanking County of Frontenac Staff for their Contributions [Distributed to Members of County Council February 16, 2018]
q)
Resolution from the Township of North Frontenac supporting additional planning staff [Distributed to Members of County Council February 16, 2018]
Regular Meeting of Council Minutes February 21, 2018
Page 24 of 134 Minutes of Meeting held February 21, 2018
Page 16 of 18
AGENDA ITEM #a)
r)
Resolution from the Township of Norwhich regarding Ontario Building Code Amendments [Distributed to Members of County Council February 16, 2018]
s)
Resolution from the Township of South Frontenac supporting additional planning staff [Distributed to Members of County Council February 16, 2018]
t)
From Abundant Solar Energy regarding solar array project, 3090 Forest Rd [Distributed to Members of County Council February 16, 2018]
u)
From Abundant Solar Energy regarding solar array Project 5206 [Distributed to Members of County Council February 16, 2018] Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 37-18
Moved By: Seconded By:
Councillor Vandewal Councillor Nossal
Resolved That leave be given the mover to introduce by-laws a) through f) that have been circulated to all Members of County Council and that by-laws a) through f) be read a first and second time. Carried b)
Third Reading
Motion #: 38-18
Moved By: Seconded By:
Councillor Nossal Councillor Vandewal
Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. Carried
Regular Meeting of Council Minutes February 21, 2018
Page 25 of 134 Minutes of Meeting held February 21, 2018
Page 17 of 18
AGENDA ITEM #a)
By-Laws a)
To authorize an application to approve the Expropriation of Land [Proposed By-law No. 2018-0006]
b)
To authorize the Warden and Clerk to execute the 2018-19 Long-Term Care Home Service Accountability Agreement with the South East Local Health Integration Network as required under the Local Health System Integration Act. [Proposed By-law No. 2018-0007]
c)
To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to amendments to RULAC meetings [Proposed By-law No. 2018-0008]
d)
To Amend By-law 2013-0010, being a By-law to Impose User Fees and Charges for Services as it relates to Schedule C - Tariff of Fees for Land Use Planning [Proposed By-law No. 2018-0009]
e)
To authorize the execution of an agreement with Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario – Ontario Municipal Commuter Cycling Program – 2017- 2018 [Proposed By-law No. 2018-0010]
f)
Confirmation of Proceedings [Proposed By-law No. 2018-0011] Adjournment
Motion #: 39-18
Moved By: Seconded By:
Councillor Smith Councillor Inglis
That the meeting hereby adjourn at 11:44 a.m. Carried
Ron Higgins, Warden
Regular Meeting of Council Minutes February 21, 2018
Page 26 of 134 Minutes of Meeting held February 21, 2018
Jannette Amini, Clerk
Page 18 of 18
March 21, 2018 Report 2018 -3
Page 27 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Administrative Report
AGENDA ITEM #a)
Page 28 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
CAO Schedule
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
ROMA Conference, Toronto, January 21-23 City of Kingston Budget Discussion and Budget Process, January 30 EOLC Meeting, United Counties of Leeds and Grenville, February 2 Central Frontenac Meeting, February 13 Waste Mgt Meeting with CAOs and PWM, February 22 CUPE ULP Hearing, Toronto, March 1-2 Meeting Re: Highway 7, Central Frontenac, March 5 Fairmount Strategic Plan Launch, March 6 Administrative Office Task Force Committee Meeting, March 9 CAOs Planning Meeting, Frontenac County, March 15 EOLC Meeting, Kingston, March 16 Superior Court, Osgoode Hall, Sorensen et al and the County of Frontenac, June 21
Page 29 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMCTO Update: Federal Budget 2018 • Equality as budget focus • Focus on opioid prevention (giving municipalities the tools to fight the opioid crisis) • FCM noted that the budget missed an opportunity to kick start the National Housing Strategy by expediting repairs to existing housing stock. •
Cannabis Legalization: Funding being implemented to: • Community-based education regarding risks • Mental health Commission of Canada to asses impact of cannabis • Substance Use and Addiction research
•
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
Rural Broadband $100 million over five years for the Strategic Innovation Fund Focus on challenging landscapes
Page 30 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMCTO Update: Federal Budget 2018 • • • • • • • • •
More Rental Housing New Economic Development Finding for Southern Ontario Mineral Exploration Securing Critical Infrastructure Cyber Security First Nations Housing and Infrastructure Carbon Pricing Local Journalism Regulatory Reform
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 31 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Ontario’s ‘Pay Transparency’ Bill • • • • •
Purpose: To close the gender wage gap Creates a framework that would require large employers to track and report compensation gaps based on gender and other diversity characteristics The government says it will spend up to $50 million over the next three years on the initiative According to the province, the gender wage gap has remained stagnant over the past 10 years, with women earning approximately 30 per cent less than men The government said it looked to other jurisdictions to create the basis of its legislation, including Germany, Australia and the United Kingdom
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
https :// www.h r m onl in e.c a/ bus ines s - ne ws /ont ar io - to - br i ng - in - pa y - tr ans pa r enc y - b i l l- a im ed - at- c los i ng - gende r - wage - gap 238635.as px
Page 32 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Federal Funding for Via Rail •
On February 27th the Finance Minister tabled the federal budget, which included: a commitment to renew VIA Rail’s Corridor fleet of 160 cars and 40 locomotives, in addition to $8 million in funding to further assess the HFR proposal
• •
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
A new, modern, and accessible fleet of trains will significantly improve VIA Rail’s intercity rail service and ensure Canadians have access to the current level of service in Quebec City Windsor Corridor on a sustained long-term basis. We believe dedicated passenger rail tracks complement the renewal of the fleet, which is why we are also encouraged by the Government’s continued support of the development of our High Frequency Rail proposal. We look forward to continuing to work with government partners and stakeholders like yourself on both of these important projects that aim to provide modern, accessible passenger rail services
Page 33 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Update Provincial Matters Land use planning matters will be appealed to the Local Planning Appeal Tribunal (LPAT) using the new hearing process and testing amendments adherence to municipal official plans, provincial plans and the Provincial Policy Statement. The Local Planning Appeal Support Centre is established to provide legal and planning support services to eligible Ontarians for matters before the Tribunal.
•
The Ministry of Community Safety and Correctional Services has posted three fire regulations that will have implications for municipal fire services.
•
The Ministry of Housing’s Housing Delivery Group is available to work with municipal governments, developers and other organizations to reduce barriers for specific housing projects. For more information see the ministry news release or contact Paula Dill, Ministry of Housing’s Provincial Land and Development Facilitator.
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
•
Page 34 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
AMO Update Continued •
AMO will be sending the municipal funding agreement needed to access Main Street Revitalization Initiative funding the week of March 19th to the Municipal Clerk. Like the Federal Gas Tax Fund, AMO will administer the funding, based on the government’s allocation-based formula. These agreements must be signed, with a by-law authorization.
•
AMO wants your feedback on local experiences with Community Energy Planning. The survey is open until Wednesday, April 4.
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 35 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Canada-Ontario Sign Infrastructure Program Agreement Investing in Canada Infrastructure Program – Phase 2 •
The Bilateral Framework Agreement (IBA) outlines the terms and conditions for $11.8 billion in federal funding over the next 10 years
•
Ontario’s contribution is $10 billion, which is in addition to other infrastructure funding programs such as OCIF
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 36 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Canada-Ontario Sign Infrastructure Program Agreement Continued
Public Transit
Green
Community, Culture and Recreation
Rural & Northern Community
Federal $8.3 b
$2.8b
$407m
$250m
Provincial 6.8 b
$2.3b
$335m
$206m
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 37 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Canada-Ontario Sign Infrastructure Program Agreement Continued Generally, sharing ratios are 40-33-27% (federal, provincial and municipal). Each funding stream is profiled over 10 years.
•
We understand that municipal governments will want to know more about federal eligibility requirements and we will provide more details on the IBA as soon as possible. We do know that the Agreement is framed on a project approvals process and outcomes reporting which is the case with Phase 1.
•
Since the Public Transit fund is based on a population and ridership formula, we understand that these municipal governments will receive information on the federal and provincial contributions shortly.
•
The Province’s News Release Backgrounder contains information on expected outcomes when a project is completed. This will give you some immediate insight on type of projects as municipal governments start to contemplate how the funding might help.
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
•
Page 38 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Asset Management Planning for Municipal Infrastructure •
In December 2017, the province passed a municipal asset management planning regulation under the Infrastructure for Jobs and Prosperity Act, 2015
•
The regulation is designed to improve the way municipalities plan for infrastructure It requires them to take stock of their infrastructure challenges Determine what services are important to support long term Look for new solutions to address infrastructure pressures
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
https://www.ontario.ca/laws/regulation/r17588
Page 39 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Fairmount Home Application •
Motion approved at the February 21 st council meeting to proceed with an application “if feasible”
•
Deadline was March 2 nd
•
Discussed with South East Local Health Integration Network
•
Reviewed construction options with project manager/engineer – construction must meet LEED Silver
•
Completed Phase One application and submitted on March 1 st
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
Phase One is a high level budget and service assessment Suggested 32 bed addition with care for dementia (16) and dialysis (16) Current wait list for Fairmount is over 350 individuals Current wait time is 3.5 for a basic room and 1.5 to 2.5 for a semi private or private room
Page 40 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Fairmount Home Application Continued •
• •
Anticipated response time from the Province is Spring, 2018 For this round of development occupancy would be December 2022 Province subsidizes construction over a 25 year per bed payment If the County is selected to move on to a Phase 2 application, a full business case will be required to be approved by Council
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 41 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Economic Development •
Frontenac Ambassador Meetup April 5, 7:00pm at Mill Street Café in Sydenham
•
Ambassador Engagement: 123 Total Ambassadors 70.5% Average newsletter opens 30.5% Average newsletter clicks
•
$5560.00 grant received from Frontenac CFDC to assist with 401 Signs and trail sign design
•
Spend $10 Shop Local Campaign launched in Frontenac News –
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
If every household spend $10 more dollars locally in Frontenac every month and the collective impact would be $1.7 million
Page 42 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Tourism Development www.visitfrontenac.ca will be used for visitor focused marketing (directs to visitor section of infrontenac.ca)
•
Richard joining 15 Frontenac businesses for IGNITE Tourism Product Development Training April 23-26 (all participants paid for by OHTO)
•
Material distributed at Toronto Outdoor Adventure Show in collaboration with Ontario’s Highlands Tourism Organization (OHTO)
•
Staff are pursuing new “Waterfront Trail” loops on Frontenac Islands
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
•
Page 43 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Twitter Update
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 44 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Twitter Update
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, March 21, 2018
Page 45 of 134 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Frontenac County Announcements Staff Update
• • • •
Lisa Moreland: Hired as the new HR Generalist, Attendance Management Specialist Gale Chevalier: Now the Deputy Chief Operations Angelique Tamblyn: Welcome back! Marco Smits: Welcome back from the PyeongChang 2018 Olympics!
Building Rearrangements
•
Administrative Report, Frontenac County Council, March 21, 2018
AGENDA ITEM #a)
Human Resources Department to be relocated to the downstairs Frontenac Paramedic Services suite at the County Administrative Office .
February 2018
AGENDA ITEM #b)
46 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Retirement Forecasting
•
By 2021 - 78,000 municipal employees can retire
•
That represents about 44% of all local government employees
•
Today over 67,000 can retire!
•
Next five years - an additional 51,000 will be eligible
•
In the eastern municipalities 43% can retire within the next five years!
•
Typically only 10% retire in any given year
ONWARD – Building Ontario’s Municipal Leaders; January 2018
AGENDA ITEM #b)
47 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
The municipal reality
• 51% of municipal senior staff eligible to retire within 3 years • Average age of OMERS member is 46.6 years • Average age of “new” members is 37
ONWARD – Building Ontario’s Municipal Leaders; January 2018
AGENDA ITEM #b)
48 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
The municipal reality
AGENDA ITEM #b)
49 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Reality at the County
Workforce review: • Retirement Age 55-64 (eligible to retire) • Reduced or Unreduced Pension (OMERS)
Age 65+ • Unreduced Pension
• Review of departments, major employee groups and key/single-incumbent positions
AGENDA ITEM #b)
50 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Retirement forecasting
Major Employees Groups 60
Age = 55
57 50
40
34
30
34 FT PT
20
10
0 RN
RPN
HCA
Hskping
Fairmount
Dietary
Main
PCPs
ACPs ETS
Operators
Non-Mgmt
Mgmt
Corp & Ec Dev
AGENDA ITEM #b)
51 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Average age
Demographic breakdown by age over five years
Highlights:
10
Current 18 PT and FT Ferry Operators 50% of all Operators >age 55 28% (5/18) of all Operators are eligible for immediate retirement with unreduced pension
9 8 7 6 65+ 5
60-64 55-59
4
<55 3 2 1 0 FT
PT 2017
FT
PT 2018
FT
PT 2022
By 2022 ALL current FT Ferry Operators
age 55 78% (14/18) of ALL Operators age 55 44% of all Operators (8/18) will be eligible for immediate retirement with unreduced pension
AGENDA ITEM #b)
52 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Marine Services
Demographic breakdown by age over five years Highlights
60 55 50 45 40 65+
35
60-64 30
55-59
Current 89% of all Paramedics <age 55 15% of all Paramedics are between ages 55-64 2 Paramedics are eligible for immediate retirement with unreduced pension
<55 25
By 2022 4 ACPs and 6 PCPs will be eligible for immediate retirement with unreduced pension
20 15 10 FT PT
FT PT
FT PT
FT PT
FT PT
FT PT
ACP
PCP
ACP
PCP
ACP
PCP
2017
2018
2022
AGENDA ITEM #b)
53 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Paramedic Services
Demographic breakdown by age over five years
Highlights: 22 FT Nurses and 17 PT Nurses (RNs and RPNs)
16
14
12
10
65+
8
60-64
Current 50% of FT RNs >age 55 One RN is eligible for immediate retirement with unreduced pension
55-59
6
<55 4
2
0 FT PT
FT PT
FT PT
FT PT
FT PT
FT PT
RN
RPN
RN
RPN
RN
RPN
2017
2018
2022
By 2022 • 10% of all Nurses (4/39) will be eligible for immediate retirement with unreduced pension • 50% of FT RNs >age 60 • One third of PT RPNs >age 60
AGENDA ITEM #b)
54 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Fairmount - nursing
and 18 Housekeeping/Laundry Aides = 44
Demographic breakdown by age over five years 12
2018 Housekeeping - 67% of FT > age 55 (5 are eligible for early/unreduced pension) Maintenance - 67% (4/6) >age 55 (1 is eligible for early/unreduced pension) Dietary - 20% of staff >55 (1 is eligible for early/unreduced pension)
10
8
65+
6
60-64 55-59 <55 4
2
0 FT PT
FT PT
FT PT
Dietary Hskping
FT PT
Main
Dietary Hskping Main
Dietary Hskping Main
2018
2022
2017
FT PT
FT PT
FT PT
FT PT
FT PT
By 2022 All FT Housekeeping staff >age 55 (78% will be eligible for early/unreduced pension) Maintenance - 67% > age 60 (2 are eligible for early/unreduced pension) Dietary - 30% of staff >age 55 (2 are eligible for early/unreduced pension)
AGENDA ITEM #b)
55 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Fairmount – Housekeeping, Dietary and Highlights: Maintenance 20 Dietary Aides, 6 Maintenance staff,
Demographic breakdown by age over five years 48
44
Highlights: 45 FT and 42 PT Health Care Aides
40 36 32 28 65+
24
60-64
Current 8% of all HCAs >age 55 (2 are eligible for early/unreduced pension)
55-59
20
<55 16 12
By 2022 22% of HCAs >age 55 (5 are eligible for early/unreduced pension)
8
4 0 FT
PT 2017
FT
PT 2018
FT
PT 2022
AGENDA ITEM #b)
56 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Fairmount – Health Care Aides
Demographic breakdown by age over five years 30
Highlights:
25
Current 3 Managers currently eligible for retirement with unreduced pension
20
65+
15
60-64 55-59 <55
10
5
0 NonMgmt
Mgmt
2017
NonMgmt
Mgmt
2018
NonMgmt
Mgmt
2022
By 2022 26% of Non-Management > age 55 (1 will be eligible for retirement with unreduced pension) 42% (10/24) of Management >age 55 (one quarter will be eligible for retirement with unreduced pension)
AGENDA ITEM #b)
57 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Corporate Services, Planning and Management
2018
2022
Employees Under age 55
317
282
Employees ages 55-64
70
87
Over age 65
6
24
TOTAL Staff
393
393
2018
2022
Over age 65
6
24
Eligible for Early Unreduced Retirement
19
26
TOTAL Staff Eligible for Retirement
25
50
Key Areas Requiring Review: • ETS - Marine Services • Fairmount – Nursing, Housekeeping, and Maintenance • Senior Leadership • Key and Single-Incumbent Positions
AGENDA ITEM #b)
58 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Summary of retirement eligibility
Increased Absenteeism
Loss of Intellectual Capital
Sourcing and Engaging New Talent
AGENDA ITEM #b)
Aging Workforce
59 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Challenges
Competency Framework
Leadership Assessment Process
Individual Development Plans
Mentoring
Recruitment Strategy
Learning and Education Strategy
Performance Appraisal Systems
Labour Relations Strategy
LEAN – Onboarding and Orientation
Management Orientation
Psychological Safety Survey
Early Retirement Program
AGENDA ITEM #b)
60 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Opportunities
AGENDA ITEM #b)
61 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Succession Management and Leadership Assessment Process
Engagement and retention
Workforce/ people strategy
Developing Leaders and Talent
Recruitment and selection
Succession Management
Fostering psychologic ally safe and well organization
Investing in employee development
Recognizing and rewarding
17
AGENDA ITEM #b)
62 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Ta l e n t management strategy
• A deliberate and systematic effort by an organization to ensure the continued long-term effective performance of an organization by: Identifying, developing, retaining and placing talented people in key positions, over time Retaining and developing critical intellectual and knowledge capital for the future Encouraging individual learning, growth and advancement
18
AGENDA ITEM #b)
63 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Succession management
• Right people with the right skills available at the right time to continue to provide excellent programs and services. 19
AGENDA ITEM #b)
64 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Succession management
• Aligned to the vision and strategic directions of the County of Frontenac • Builds leadership competency and bench strength to ensure organization is able to respond to the changing demands • Fosters leadership excellence, retention and continuity AGENDA ITEM #b)
65 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Succession management philosophy
Define Leadership competencies
Assess Leadership Talent; Identify Gaps; Identify Successors
Develop Leadership Competency Level - IDPs
Foster Leadership Commitment and Alignment
AGENDA ITEM #b)
66 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Building the succession management framework & leadership assessment process
Corporate Accountability
Leading People
Personal Effectiveness
Leadership
Developing and nurturing talent
Emotional intelligence
Vision
Relationship building
Decisiveness
Leading change and transition
Fiscal accountability
Engaging and inspiring people
AGENDA ITEM #b)
67 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Core leadership competencies
Overview • Framework to assess current performance; experience and credentials; leadership potential; career aspirations; readiness • Semi-annual process • SLT completes assessments for their respective areas AGENDA ITEM #b)
68 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Leadership Assessment Process
Discussion Framework for SLT: • Strictly confidential • Work experience Major accomplishments
• Leadership competencies Values based behaviours Key competencies
• Development areas • Position criticality (if vacant for > 60 days – Low, Medium, High) • Replacability (potential candidates – Low, Medium, High) • Retention (Individual Learning & Development Plan)
AGENDA ITEM #b)
69 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Process for assessing leadership talent
• Monitor, coach, train • Create opportunities • Develop list of candidates for critical positions with no immediate backfills • Individual Learning & Development Plans AGENDA ITEM #b)
70 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
Process for assessing leadership talent
AGENDA ITEM #b)
71 of 134 Resources, will provide County Cou… Ms. Barb McCulloch Page , Manager of Human
26
AGENDA ITEM #a)
Report 2018-036 RECOMMEND REPORT TO COUNCIL To:
Warden and Council of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared By:
Paul J. Charbonneau, Chief of Paramedic Services/Director of Emergency & Transportation Services
Date of Meeting:
March 21, 2018
Re:
Emergency and Transportation Services – 2017 Legislated Response Time Standard Performance Plan - Reporting to the Ministry of Health and Long Term Care (MOHLTC)
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – 2017 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, And Further That the 2017 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Services Branch, Ministry of Health and Long Term Care as required by legislation. Background At its meeting held September 21, 2016 County Council passed the following resolution: Motion #: 159-16
Moved By: Seconded By:
Councilor Dewey Councilor McDougall
Resolved That the Council of the County of Frontenac accept this Emergency and Transportation Services –2017 Legislated Response Time Performance Plan report; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried
Page 72 of 134 Services 2017 Legislated Response … 2018-036 Emergency and Transportation
AGENDA ITEM #a)
The County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2017: For the calendar year of 2017, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest: 48 percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endevour to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1: 68 percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endevour to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5: The County of Frontenac will endevour to have a PARAMEDIC as defined by the Ambulance Act, duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS
Target time from paramedic received until on scene
% Target
2
10 minutes
65%
3
10 minutes
65%
4
10 minutes
65%
5
10 minutes
65%
Comment The County of Frontenac met and exceeded all of the response time targets set under our 2017 Response Time Standard Performance Plan despite a 3.29% increase in total call volume over 2016.
Recommend Report Emergency and Transportation Services – 2017 Legislated Response Time Standard Performance Plan - Reporting to MOHLTC March 21, 2018 Page 2 of 3
Page 73 of 134 Services 2017 Legislated Response … 2018-036 Emergency and Transportation
AGENDA ITEM #a)
Sustainability Implications Good stewardship of the County’s financial resources allows for the most appropriate care of our residents and visitors when in need of paramedic services. Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected
Recommend Report Emergency and Transportation Services – 2017 Legislated Response Time Standard Performance Plan - Reporting to MOHLTC March 21, 2018 Page 3 of 3
Page 74 of 134 Services 2017 Legislated Response … 2018-036 Emergency and Transportation
AGENDA ITEM #b)
Report 2018-037 Council Recommend Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
March 21, 2018
Re:
Administrative Office Review – Moving Forward with a Potential Partnership with the Cataraqui Region Conservation Authority (CRCA)
Recommendation Resolved That the Council of the County of Frontenac receive the Administrative Office Review – Moving Forward, Potential Partnership with the Cataraqui Region Conservation Authority (CRCA) report for information; And Further That Council remains open to continuing discussion with the CRCA with respect to the construction of a potential joint administrative facility located either on the grounds of the current County facility at 2069 Battersea Road, or the CRCA property at Little Cataraqui Creek Conservation Area at 1641 Perth Road (or in the vicinity); And Further That the Administrative Building Design Task Force (ABDTF) report back regarding progress and options by July 31, 2018. Background The Administrative Building Design Task force met on March 9, 2018 with the Building Review Committee for the Cataraqui Region Conservation Authority. The meeting started at the CRCA office on Perth Road with an overview of needs for both organizations being provided and included a tour. Both committees then moved to the County office for a tour and further discussion. A copy of the unconfirmed minutes of that meeting are attached to this report as Appendix A. Comment March 9th was the fourth meeting of the ABDTF. The first three meetings involved scoping of the project, reviewing office needs and refining options. The opportunity to
Page 75 of 134 Moving Forward Potential Partnersh… 2018-037 Administrative Office Review
AGENDA ITEM #b)
partner with another public sector body presents options to both save on construction costs (e.g., one Council Chambers/Board Room) and potentially shared resources. The project stems from a recommendation the 2013-14 Service Delivery and Organizational Review (SDOR) completed by KPMG. The AOTF is seeking direction from Council whether or not to continue with discussions and limit the scope to either the CRCA or County site. Both organizations would be looking to construct a similar sized facility of between 8,000-10,000 ft2, and would provide workspace for between 25-30 staff from each organization. The need for similar types of support spaces such as reception area, meeting rooms, and accessible washrooms means that there is the potential for combining needs and reducing the overall building foot print of a combined facility and thereby reducing building maintenance costs. Questions remain regarding financing, ownership and the potential for shared service delivery. The ABDTF is seeking input from Council regarding whether or not to continue discussions with the CRCA. It was the consensus of both parties in attendance at the meeting that there was merit in continuing discussions. Sustainability Implications Any new facility would be constructed to a LEED standard in order to maximize energy efficiency. Shared facilities would reduce the overall environmental foot print required to construct/occupy two separate facilities. Financial Implications Both capital and operational cost savings (e.g., utilities) could be achieved through construction/operation of a joint facility. The potential exists for shared service agreements to be negotiated between the parties. Organizations, Departments and Individuals Consulted and/or Affected Committee and Staff, Cataraqui Region Conservation Authority.
Recommend Report to Council Administrative Office Review – Moving Forward with a Potential Partnership with the Cataraqui Region Conservation Authority (CRCA) March 21, 2018 Page 2 of 2
Page 76 of 134 Moving Forward Potential Partnersh… 2018-037 Administrative Office Review
AGENDA ITEM #b)
FRONTENAC Minutes of the Administrative Building Design Task Force Meeting March 9, 2018 A meeting of the Administrative Building Design Task Force was held at the Cataraqui Region Conservation Authority Building, 1641 Perth Rd, Glenburnie at 9:30 a.m. and moved to the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Friday, March 9, 2018 at 11:30 AM Present: Councillor Dewey Councillor Nossal Councillor Vandewal Regrets: Councillor Inglis County Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Kelly Pender, Chief Administrative Officer CRCA Members Present: Geoff Rae, General Manager Alan Revill, Councillor South Frontenac Rob McRae, Manager, Watershed Planning and Engineering Donna Campbell, Assistant to the Chair and General Manager Councill Greater Napanee Max Kaiser, Council! Sandy Hay, City of Brockville Representative Tom Beaubiah, Manager Conservation Lands 1. 1.
Call to Order
The Clerk called the meeting to order at 9:30 a.m. and proceeded to the Election of Officers. 2.
Election of Officers a)
Election of Chair
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That Councillor Ron Vandewal be elected Chair of the Administrative Office Design Task Force for 2018. Carried
Page 77 of 134 Moving Forward Potential Partnersh… 2018-037 Administrative Office Review
AGENDA ITEM #b)
Moved By: Councillor Nossal Seconded By: CouncillorDewey Dewey Seconded By: Councillor That nominations for Chair be closed. Carried b)
Election of Vice-Chair
Moved By: Seconded By:
Councillor Vandewal Councillor Nossal
That Councillor Tom Dewey be elected Vice Chair of the Administrative Office Design Task Force for 2018. 2018. Carried Moved By: Councillor Nossal Seconded By: CouncillorVandewal Vandewal Seconded By: Councillor That nominations for Vice Chair be closed. Carried Councillor Vandewal assumed the Chair. 3.
Adoption of the Agenda
Moved By: Councillor Nossal Seconded By: CouncillorDewey Dewey Seconded By: Councillor That the agenda for the March 9, 2018 meeting of the Administrative Building Design Task Force be adopted. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 5. 5.
Adoption of Minutes a)
Minutes of Meeting held December 14, 2016
Moved By: Councillor Nossal Seconded By: CouncillorDewey Dewey Seconded By: Councillor That the minutes of the Administrative Design Task Force meeting held December 14, 2016 be adopted. Administrative Building Design Task Force Meeting Minutes March 9, 2018
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Page 2 of 5
AGENDA ITEM #b)
Carried 6. 6.
Deputations and/or Presentations florlorlorlorlorlorlorlorlorlor1006•06•06•06•06•0606•06•06•06•06
Reports a)
Presentation by the Cataraqui Region Conservation Authority (CRCA) This portion of the meeting was held at the CRCA site, 1641 Perth Rd, Glenburnie
the background background of Mr. Pender provided a presentation of the of the the County’s County’s Administrative Administrative Building Design Task Force which was mandated by County Council to review and make recommendations on the County Administrative Buid, including the potential that arose to to have have a a shared shared office office space space with arose with the the CRCA CRCA which which is is the the purpose purpose of of today’s today’s The presentation presentation included included the the current current issues issues the the County faces with respect to meeting. The copy of of Mr. Mr. Pender’s Pender’s presentation presentation was was attached attached to to the the agenda. agenda. its current building. AA copy Should the current County office building be decommissioned, it could be turned into community space as it is located close to the Rideau Corridor as well as the EOWC. It was questioned how the County will protect its brand given it is currently located Mr. Pender Pender noted noted that that the the location location of the offices is a political within the City of Kingston. Mr. decision; however consideration would need to be given to all member municipalities and their travel time as well as current staff travel time. Mr. Rae provided a presentation on the background of the CRCA facility condition assessment, including potential next steps for both the CRCA and the County of copy of of which which is is attached attached to to the the record record in in the the Clerk’s Clerk’s Office. Office. Frontenac. AA copy The CRCA currently has 34 staff; however depending on where it is located would determine the number of staff that would would need need to to be be accommodated. accommodated. He suspects the current building would be demolished as the existing septic tank would need to be replaced. It was noted again the importance of branding and with respect to the CRCA, their brand is the outdoor centre; however we do have developers and citizens who come for permits. Moving Moving south south of of the the 401 401 to to aa more more urban urban centre would be somewhat in contravention to that brand. CRCA, from an operational perspective, needs to be in proximity of the 401 given it geographic area ranges east to west west between between Brockville Brockville and and Napanee. Napanee. It could move further north; however how far north would need to be determined.
Administrative Building Design Task Force Meeting Minutes March 9, 2018
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Page 3 of 5
AGENDA ITEM #b)
If considering a shared space, it would need to be shown the actual and true savings in You would would need need to to look at individual costs and order to receive tax payers support. support. You then costs if this were to be done done jointly jointly to to determine determine ifif there there is is potential potential savings. savings. It was also suggested that a lease rather than owned option may be more beneficial should This option option is is currently currently being being discussed by staff as this can one partner chose to move. This be overcome in ownership as well, depending on the design of the building. It would help committee members if staff were to come to a joint meeting with a list of There was was discussion discussion around around if the County offices should their wants and must haves. There be located in the County; however most people see the City of Kingston as being located in the County and the County administrative offices has always been located in the City City so so the the Committee see it the Committee didn’t didn’t see it as as an an issue. issue. It was also noted that contractors who need to attend the offices are not paid for travel time and an additional 20 minute commute north could make a difference. With respect to the decision to either renovate or do a new build, the existing CRAC has met its useful life and needs to be replaced and with respect to the County facility, it is an old building that would be costly to renovate. The Committee adjourned to take a tour of the site and then proceeded to the County Administrative Building. b)
Presentation by Kelly Pender, Chief Administrative Officer This portion of the meeting was held at the County Administrative site, 2069 Battersea Road, Glenburnie
Mr. Pender provided an overview of the layout of the County Administrative Building and He also also noted noted potential potential options options and and locations locations for expansions to the building. its history. He The options for the location of the paramedic services was also discussed with the likely hood that they would remain at this this building building or or leasing leasing aa property property in in the the City. City. With the paramedics relocating, there is 10,000 square feet of available space; however this would mean the loss of meeting space. There is room to expand with with respect respect to to the the capacity capacity of of the the well well and andseptic. septic. There is also the option if the paramedics relocate, the county could use the entire space or a The Old Old House; House; however is not accessible in small addition could support the CRCA. CRCA. The terms of washrooms. Next Steps: It was suggested that the respective CAO’s, CAO’s, along with a few Committee members attend a few of the Conservation Authority shared buildings; however it was felt that before any site visits happen, it needs to be determined if both parties are willing to This requires requires both both parties parties coming forward with move forward with a shared new build. build. This their wants and must haves. Administrative Building Design Task Force Meeting Minutes March 9, 2018
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Page 4 of 5
AGENDA ITEM #b)
The county administrative building is already a shared space and to add another entity was felt felt that that the the CRCA CRCA would would lose its identity here. to it would make it convoluted. convoluted. ItIt was The County CAO and the CRCA General Manager will take a report to their respective Council/Board to determine if there is an appetite for moving forward with the construction of a new shared facility. facility. The The group group will will meet again in early April once this major decision has been made as it was suspected by many around the table that the location of a new building is not a major point. 8. 8.
Communications
Other Business
Next Meeting
The next meeting will be at the call of the Chair. 11. 11.
Adjournment
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That the meeting hereby adjourn at 12:37 p.m. Carried
Administrative Building Design Task Force Meeting Minutes March 9, 2018
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Page 5 of 5
AGENDA ITEM #c)
FRONTENAC Report 2018-039 Council Recommend Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development
Date of meeting:
March 21, 2018
Re:
Office of the Chief Chief Administrative Administrative Officer Officer— – Authorization Authorization of a Planning Services Agreement with Member Municipalities
Recommendation Resolved That the Council of the County of Frontenac receive the staff the Office of the Administrative Officer Officer — – Authorization Chief Administrative Authorization of of aa Planning Planning Services Services Agreement with Member Municipalities report for information; And Further That Council pass a By-law later in the meeting authorizing the Warden and Clerk to execute an agreement with the member municipalities to deliver planning services in accordance with the terms and conditions of the agreement. Background At the January 17, 2018 meeting of County Council, report #2018-006 was reviewed and the following motion was subsequently approved: And Further That the costs associated with the County Planning Departments three positions be apportioned based upon a three year rolling average of utilization based on local planning issues; And Further That the costs be phased in over a three year period; the phase phase in in costs costs be be taken And Further That the taken from from the the County’s County’s stabilization stabilization reserve for 2018; And Further That funding for subsequent years be determined by the next term of council; the CAO’s CAO’s group group draft draft an an agreement agreement to to reflect reflect this this resolution; resolution; And Further That the
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AGENDA ITEM #c)
And Further That a copy of this resolution be forwarded to Township Councils for consideration no later than the end of February 2018. Comment The purpose of this report is to provide Council with an opportunity to review the recommended agreement agreement developed as contemplated contemplated by by the the approved approved recommended developed by by the the CAO’s CAO’s as motion. A copy of the agreement is attached to this report, Schedule A. The member municipalities will be considering a similar motion this month. An update will be provided at the meeting. Sustainability Implications A cooperative approach to providing planning services is supported by the KPMG Service Delivery report. Sharing of services will result in reduced costs for the participants, provide service redundancy and allow municipalities to benefit from work completed in other jurisdictions (e.g., shoreline policies). This type of approach is both cost effective and an efficient service delivery model. The continued work of County planning staff with three of the four Townships also has significant qualitative benefits to the region as all local planning work is closely tied to the economic development plans being advanced in the same department. It ensures that new planning policies and regulations are aligned with the regional economic development vision. This model is a competitive advantage for Frontenac in relation to other Eastern Ontario Counties that do not have planning and economic development teams working in unison. Financial Implications As noted in the agreement. Organizations, Departments and Individuals Consulted and/or Affected Township Chief Administrative Officers
Recommend Report to Council Office of the Chief Administrative Administrative Officer Officer — – Authorization Authorization of of aa Planning Planning Services Services Agreement Agreement with Member Municipalities March 21, 2018 Page 2 of 2
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AGENDA ITEM #c)
Shared Services Agreement Planning Services This agreement made as of this ________ day of _______________ 2018. Between The Corporation of the Township of Frontenac Islands (Hereinafter called called “Frontenac “Frontenac Islands” (Hereinafter Islands” or or “FI”) “Fl”) And The Corporation of the Township of South Frontenac (Hereinafter called called “South “South Frontenac” Frontenac” or “SF”) (Hereinafter or “SF”) And The Corporation of the Township of Central Frontenac (Hereinafter called called “Central “Central Frontenac” Frontenac” or “CF”) (Hereinafter or “CF”) And The Corporation of the Township of North Frontenac (Hereinafter called “North “North Frontenac” Frontenac” or “NF”) “NF”) ~ —Collectively CollectivelyHereinafter Hereinafter Called Called The The “Township(S)” “Township(S)” ~ — And The Corporation of the County of Frontenac (Hereinafter called called the the “County” “County” or (Hereinafter or “CofF”) “CofF”) Whereas: Section 20 of the Municipal Act, S.O. 2001, c.25 provides that a municipality may enter into agreements with one or more municipalities for their joint benefit to provide a service or thing for their mutual benefit and the benefit of their respective inhabitants subject to the consent of the municipality in which the service or thing is provided; And Whereas: Planning Services (PS) are an important and necessary service for the operation of a municipality; And Whereas: the townships have agreed to enter into an agreement to set out the cost sharing formula in the event that they choose to utilize the shared P.S. model outlined in this agreement;
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And Whereas: the County is prepared to be the host municipality for the purpose of delivering the services contemplated by this agreement and as requested by the member municipality; And Whereas: the parties agree that the signing of this agreement does not obligate South Frontenac to utilize the service; Now Therefore, in consideration of the mutual covenants, conditions, considerations and payments herein contained, the parties mutually agree as follows: Introduction
- Introduction Thisagreement agreementisisintended intended to to set set out out the the funding funding formula formula for purchased a. This parties’ obligations under the Planning Act. planning services, recognizing the parties’
- Definitions Council— – means the elected members of council for each of the parties to a. Council this agreement. b. Chief Administrative Officer (C.A.O.) — – isisthe b. thesenior senior staff staff member member for each of the parties to this agreement. c. Director of Planning and Economic Development (Director) (Director) — – is c. is the person appointed by the County to lead the planning and economic development department. d. d. Service Level Agreement (S.L.A.) (S.L.A.) — – an defines the theservice service— – an agreement agreement that defines and responsibilities responsibilities — – agreed scope, quality, and agreed between between the the parties, parties, including performance standards.
- General Theday-to-day day-to-daymanagement management of of the the agreement agreement will will be be provided by the a. The Director (or designate) as appointed from time-to-time by the County, including: i. i. Providing strategic advice ii. Project management ii. iii. iii. Management (hiring, oversight, performance, discipline and termination) iv. iv. Allocation of staff resources based upon an approved work plan. b. For Forthe thepurpose purposeof ofthe the administration administration of of this this agreement, agreement, the Director will report to the five Frontenac Chief Administrative Officers who will provide guidance, advice and direction on the level of service provided within the budget allocation and work plan for the Planning function as approved by the County.
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AGENDA ITEM #c)
i. C.A.O.s and and the the Director Director will will meet meet at at aa minimum minimum of semi-annually i. The C.A.O.s suggestions for service level to review operations and receive suggestions adjustments. ii. The Director ii. Director will will present an annual annual draft draft budget budget for for consideration consideration by C.A.O.s by by September September15th 15th of each each year year for for the the following following year. the C.A.O.s
iii. iii. Quarterly financial reporting will will be be provided by the Director in a timely manner to the C.A.O.s. TheDirector Directorwill willprovide provide recommendations recommendations to the C.A.O.s based upon upon best c. The practice, the principles of good planning and cost efficiency. d. The Thework workplan planfor forthe theP.S. P.S.will will be bereviewed reviewed and and approved approved annually annually by the Advisory Committee (currently composed of the four Mayors CofF Planning Advisory three non-political non-political residents). and three i. The Director i. Director will review progress related to the work plan on a regular basis with the Planning Advisory Committee. ii. In the event ii. event of of aa dispute dispute regarding regarding work work plan plan priorities, priorities, the decision of the Planning Advisory Committee will be final.
understoodthat thatefficiencies efficiencies and and cost cost savings savings will be achieved by e. ItItisisunderstood harmonizing policies policies and and where practical practical and feasible, and that the Director will work work towards towards commonality commonality where where possible. The final decision with respect to such policies shall rest with each individual party. f. Information Informationsegregation segregationand andsecurity security between betweenthe theparties parties will will be maintained, where disclosure disclosure is required by the Municipal Freedom of Information except where and Protection of Privacy Act and the Planning Act.
g. In order to meet the objectives objectives of this agreement, planning staff will be agreement, planning g. employees of the County County and and where where required required will willbe bemembers membersof ofCUPE CUPE 2290. 2290. Planningstaff staffwill will be be assigned assigned as as required required by by the the Director Director to ensure the h. Planning fulfilment of this this agreement, agreement, approved work plans and work load, taking into fulfilment of account training, training, vacation vacation and overall system needs. i.
For the purposes of the efficient efficient operations operations of of the the P.S. P.S. the Director will have the Staffing Staffing complement complement will will the ability to to move staff staff as required. In general, the (1), and and such such number number of of Community include the Director Director (1), (1), Senior Planner (1), Planner(s) required required to to administer the program. Planner(s) i. Community Planners will i. will be be added/removed from employment based upon a reasonable work load balance of of active applications at any given time. Consideration to add/remove Community Planner(s) will be based upon a minimum minimum sustained period six (6) months.
ii. contract/consulting planner ii. Short term assistance of a contract/consulting planner may may be required from time to time as recommended by the Director and supported by Where this this option is chosen, the the Planning Advisory Committee. Where
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AGENDA ITEM #c)
costs will be allocated directly to the benefiting municipality and paid for in the year where the expense was incurred. J.j.
Training for planning staff is vital in order to ensure that policies, practices and implementation are of the highest quality. Training plans will be developed by the Director and where such training plans require an adjustment to budget estimates will review the plan with the C.A.O.s.
servicelevel levelagreement agreement(S.L.A.) (S.L.A.) will will be be developed developed by by the the Director Director with the k. AAservice input of the C.A.O.s that will include the nature of the services provided and the performance level standards to be targeted. The S.L.A. is intended to be a living document that is adapted as technology and service demands change. The S.L.A. will be completed within one year of the signing of this agreement. 4. Township Responsibility a. Each EachTownships Townships will will be be responsible responsible for: i. i. The cost of hardware and software solutions to support their operations. ii. ii. Provision of office/desk space for P.S. staff. iii. Health, safety and orientation training as it relates to Township iii. operations. iv. Working with the Director regarding their efficient operations and iv. integration into their operations. v. v. Providing/nominating staff to sit on committees/working groups related to planning, including all costs related to their participation. vi. vi. Policy enforcement, insurance and legal obligations related to their employees and Councils use of the P.S. vii. vii. Providing input regarding the performance of P.S. staff. 5. Financial Obligations a. The calculation of payment for the P.S. is based upon: (the cost of the a. planning service including salary, payroll costs, travel and I.T.) x (the percentage of hours utilized by each party during the previous three calendar years). b. b. The parties agree that the commencement of this agreement will be in two phases: i. the signing of this agreement by all parties will initiate a hiring process i. by the CofF. During this period, County planning activities will take place as per current practice and applicable fees; and ii. ii. the hiring of one additional professional planner will initiate the full agreement, including fees and charges as contemplated by the agreement. P a g e 4112 4 | 12 Page
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Costwill willbe bephased phased in in as as illustrated illustrated below: c. Cost i. commencement to to December December31, 31,2019 2019— – 33.33%; i. From commencement ii. From January ii. January 1, 1, 2020 2020 to to December December31, 31,2020 2020— – 66.67% iii. iii. From January 1, 2021 forward, 100%. Forillustration illustration purposes purposes only, only, attached Schedule Schedule ‘A’ d. For ‘A’ is a summary of cost calculations intended to illustrate the application of the phase in described above. Salariesfor forP.S. P.S.staff staffwill willbe be calculated calculated based based upon upon the the actual actual amount paid to e. Salaries the employee + mandatory costs and benefits associated with the employee. i. For Forthe theDirector, Director,the thecost costwill will be be net net of of time time spent spent administering administering the County’s Economic Economic Development Development program program— – currently County’s currently estimated at 15%. Theparties partiesrecognize recognizethat thatthe theP.S. P.S.funding fundingformula formula may may have have the effect of f. The shifting costs based upon local planning activity and approved work plans that benefit the entire group (e.g., broad planning policy work). In order to mitigate this situation situation a a “rolling “rolling average” this average” calculation calculation will be utilized as follows based upon the previous three calendar years. Forthe thepurposes purposesof ofcalculating calculating the the rolling rolling three three year year average, average, the following g. For work will be applied to the percentage for each party: County
Member Municipality
- County Official Plan
Where requested by the member municipality
-
Plans of Subdivision
-
Official Plan reviews
-
Plans of Condominium
-
Township Official Plan and/or Amendment Approvals
-
Zoning By-law reviews
-
County Wide Policy/Planning Docs, e.g., population projections, private roads study, communal services
Development/Application Review, including:
- Official Plan Amendments
- Zoning By-law Amendments
- Minor Variances
- Consents
- Site Plan
- Part Lot Control
- General Inquiries
- Deeming By-law
- Subdivision Agreements P a g e 5112 5 | 12 Page
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Municipality Specific
- Municipality Specific Policy, Policy, – e.g., e.g., severance policy, secondary plan, hamlet boundary policy, review Forwork workrelated relatedto to an anLocal Local Planning Planning Appeal Appeal Tribunal (LPAT) hearing (or h. For such related hearings as described by the Planning Act) the parties agree that: i. level applications applications as noted above, the i. For appeals related to CofF level application; County will be responsible and all hours related to the application; ii. Where ii. Where an an appeal appeal relates relatesto to aamunicipal municipal level level application application the respective municipality will municipality will be be responsible for all hours related to the application;
iii. Where an an appeal appeal relates relates to to both both aa County County and and municipal municipal level iii. Where agree (by (by motion motion of both Councils) to use application, the parties may agree P.S. staff staff to to jointly jointly represent their interests. In such cases the hours P.S. related to the application(s) will will be be shared equally between the parties.
- Should Shouldinterests interestsdiverge diverge at atany anypoint point during during the process, the agree to to be be responsible responsible for for sharing of cost up to the parties agree point of divergence and for their own costs moving forward. iv. the legal legal costs costs related to to an an application application will be the iv. In general, the responsibility of responsibility of each each party. party. Notwithstanding, Notwithstanding, the the parties parties may may agree, agree, by of legal costs costs for a motion of both Councils Councils to to assume assume an equal share of shared representation. i.
For the portion portion of to which this agreement applies, the of the the calendar calendar year year 2018 to funding formula will be as as follows: follows: i. i. County of Frontenac
54.7%
ii. ii. Township of Frontenac Islands
8.3%
iii. iii. Township Township of of South South Frontenac Frontenac 0% iv. Township of of Central Frontenac iv.
19.7%
v. Township v. Township of of North NorthFrontenac Frontenac 17.3% 17.3% j.
The County County will will invoice each each municipality municipality as as follows: follows: i. March 31st 31st – i. March —25% 25% of of the the budget budget amount ii. 30th –—25% ii. June 30th 25% of of the the budget budget amount iii. 30th –—25% iii. Sept 30th 25%of ofthe the budget budget amount amount (plus (plus a mid-year reconciliation) iv. December iv. December 31st 31st — – 25% 25% of of the the budget amount
31st of reconciliation of budget v. January 31st of the the following following year, year, aa year end reconciliation to actual
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- Liability and Insurance a. Each party to this agreement shall assume full responsibility and cost for any a. actions or lack of actions brought against the municipality for incidents or events that happen within their municipal borders and are directly related to them as a result of their own negligent acts or omissions and no liability shall attach or accrue to the other parties. b. b. Despite Section 6 paragraph a), in the event that liability or action is brought against the parties collectively, then any cost or awards shall be split on a percent basis as per the percentage split funding formula in place on the day of the event or incident. c. Subject to paragraphs a) and b) above, each of the municipalities agrees to c. indemnify and hold the other municipality harmless from and against all actions, suits, claims and demands which may be brought against or made upon another party including all loss, costs, charges and expenses as well as legal costs which may be incurred as a result of having entered into this agreement to the extent that such actions, suits, claims and demands arise from the negligence of that municipality in the carrying out of its obligations pursuant to this agreement. d. The County shall maintain, for the duration of the agreement, liability d. insurance of not less than $5,000,000 for coverage of its staff while on Township(s) property or on private property while completing site visits. The Township(s) shall Township(s) shall be be named named as as an an additional additional insured insured on on the the County’s County’s insurance policy, and a copy of shall be provided to each Township.
- Termination and Amendments a. a. This agreement shall remain in force until any party provides written notice of prior to to July July 1st 1st of any calendar year, effective effective January January 1st 1st of the termination prior following year. The party giving notice shall be responsible for the other parties’ costs associated associated with with agreement agreement termination, parties’ costs termination, including including any any cost cost associated with employee severances or terminations. i. InInsuch suchan anevent, event,the theremaining remaining parties parties will will meet meet to to review review the ongoing viability and/or restructuring of this agreement. b. b. If all the parties agree to a termination of this Agreement, then the costs associated with termination will be split based upon the percentage split in the year of the termination. c. This Agreement may be amended at any time by the mutual consent of the c. parties in writing, after the party desiring the amendment(s) gives the other party a minimum of ninety (90) days written notice of the proposed amendment(s).
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- Township of of South South Frontenac Frontenac— – Special Special Provisions a. The parties recognize that as of the date of commencement, SF will not be a. obligated to pay any costs related to this agreement. b. b. Moving forward SF recognizes that they will benefit by being a signatory to this agreement given that costs currently being apportioned to SF through the County levy will be transferred to benefiting parties over the phase in period. c. c. While it is explicitly understood that this agreement does not commit SF to participation, the parties agree to the following: i. determination of capacity, that the C.A.O. for i. Subject to the Director’s Directors determination SF (or designate) may request temporary P.S. assistance on a file by file basis. Where this option is exercised, SF will agree to pay the CofF an hourly hourly as as provided provided in in the fees and an the CofF’s CofF’s fees and charges charges by-law for all hours required to complete the work under this provision. ii. Become a full participant in this agreement by passing a By-law to ii. move forward as a full participant. Should this option be exercised by SF, they will commence under the formula based upon the hiring date(s) of the employee(s) required to satisfy their need. It is recognized that should SF select this option, by virtue of the three year rolling average, they will see their costs phased in over a three year period. For the purposes of this option, SF and the CofF, with the support and guidance of the C.A.O.s and the Director, agree to negotiate specific timelines and resource requirements.
- Previous Agreements/By-laws a. All previous agreement related to planning will remain in effect up to the a. commencement date of this agreement, including applicable fees. b. b. Upon the commencement date, all previous planning related agreements shall become null and void and all parties agree to take such steps as are necessary to invoke this provision.
- Disputes and Disagreements duringthe theterm termof ofthis this agreement, agreement, aa dispute dispute or or disagreement disagreement arises a. If,If,during between the parties that cannot be resolved by the Director, the five C.A.O.s will be charged with making a determination. Where the C.A.O.s cannot collectively come to a satisfactory resolution within thirty (30) days, the following dispute resolution procedure will be followed: i. Within ninety (90) days or such timing as may be mutually agreeable, i. the parties will submit the dispute or disagreement to arbitration in accordance with the provision of the Municipal Arbitrations Act. ii. The party wishing to commence arbitration shall give the other party a ii. written notice describing the dispute or disagreement to be arbitrated. Any arbitration will be carried out by a single arbitrator, who has been P a g e 8112 8 | 12 Page
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chosen jointly by the parties. The costs and expenses of arbitration will be allocated by the arbitrator between the parties, as the arbitrator determines in accordance with applicable law. iii. The Theparties partiesagree agreeto tofully fullycooperate cooperate in in any any dispute dispute or disagreement process, including the release of information and/or access to individuals. b. Except Exceptwhere whereclearly clearlyprevented prevented by by aa dispute dispute or or disagreement disagreement that arises under this agreement, the parties shall continue performing their respective responsibilities under this agreement while the dispute or disagreement is being resolved in accordance with this Section, unless or until such responsibilities are lawfully terminated or expire in accordance with terms of this agreement. 11. Confidentiality 11. a. Planning staff shall not at any time before, during or after the expiration or earlier termination of the Agreement, without prior written approval of the Township(s), divulge to any person (including its employees, officers, agents or representatives) or use for any other purpose any confidential information. 12. 12.Notice Any notice that is required to be given pursuant to this agreement shall be deemed to have been validly given if delivered the Attention of the Clerk to the following: Township of Frontenac Islands Box 130, Road 96 Wolfe Island, Island, ON ON KOH K0H 2Y0
Township of South Frontenac P.O. Box 100, Ontario KOH K0H 2T0 Sydenham, Ontario
Township of Central Frontenac 1084 Elizabeth St, PO Box 89 Sharbot Lake, Lake, ON ON KOH K0H 2P0
Township of North Frontenac 6648 Road 506 Ontario KOH K0H 2M0 Plevna, Ontario
County of Frontenac 2069 Battersea Road Glenburnie, Ontario, Ontario, KOH K0H 1S0 13. Severability 13.Severability a. In the event that any covenant, provision or term of this agreement should at any time be held by any competent tribunal to be void or unenforceable, then this agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this agreement which shall remain in full force and effect mutatis mutandis.
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14.Governing 14. Governing Law a. This agreement shall be governed by and construed in accordance with the laws of the Province of Ontario. In Witness Whereof the said Corporations have hereto affixed their corporate seals as attested by the hands of their proper officer duty authorized in that regard. The Corporation of the Township of Frontenac Islands
Per: __________________________________ Denis Doyle, Mayor
Per: __________________________________ Darlene Plumley, Clerk The Corporation Of The Township Of South Frontenac
Per: __________________________________ Ron Vandewal, Mayor
Per: __________________________________ Wayne Orr, Clerk The Corporation of the Township of Central Frontenac
Per: __________________________________
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Frances Smith, Mayor
Per: __________________________________ Cathy MacMunn, Clerk The Corporation of the Township of North Frontenac
Per: __________________________________ Ron Higgins, Mayor
Per: __________________________________ Tara Mieske, Clerk
The Corporation of the County of Frontenac
Per: __________________________________ Ron Higgins, Warden
Per: __________________________________ Jannette Amini, Clerk
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Schedule ‘A’ Illustration of of Phase Phase In In Cost Allocation Schedule ‘A’ -– Illustration Three Year Rolling Average (2015-17) Fixed Percentages For 2018 Municipality
Pct
County Levy
54.7%
FI Contribution Fl
8.3%
SF Contribution
0.0%
CF Contribution
19.7%
NF Contribution
17.3%
Total
100.0%
Phase in Calculation For illustration purposes - subject to changes in three year rolling average and costs 2018
2019
2020
2021
2022
2023
PCT Phase In County
100%
100%
100%
100%
100%
100%
County Levy
$162,263
$193,661
$197,534
$201,485
$205,515
$209,625
33.3%
33.3%
66.7%
100.0%
100.0%
100.0%
FI Contribution Fl
$8,207.09
$9,795
$19,982
$30,573
$31,184
$31,808
SF Contribution
$-
$-
$-
$-
$-
$-
CF Contribution
$19,479
$23,249
$47,427
$72,564
$74,015
$75,496
NF Contribution
$17,106
$20,416
$41,650
$63,724
$64,998
$66,298
Total
$207,056
$247,121
$306,593
$368,345
$375,712
$383,226
Shortfall
$89,586
$106,921
$54,530
$-
$-
PCT Phase In (For New Planner)
Shortfall Total
$251,036
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$-
AGENDA ITEM #d)
Report 2018-043 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
March 21, 2018
Re:
Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement
Recommendation Whereas the Rural Economic Development program project “Advancing Economic Development in the Frontenacs through Collaboration” is entering its third and final year of funding, Be It Resolved That the Council of the County Council receive the Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement report for information, And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an amending agreement with the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for the Rural Economic Development program. Background In June of 2016, the County of Frontenac was successful in its application to the provincial Rural Economic Development program. This application was supported by each of the four Frontenac townships and enabled three years of initiatives including: Brand Recognition Campaign Web-Based Portal (infrontenac.ca) Accommodation Study Uniform Signage Design Local Food & Agri-Business Awareness and Promotion Community Development Coordinator Position Ferry by Foot Program and Promotion
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The program is now entering its third and final year of funding and staff are seeking authorization for the Warden and Clerk to execute an amended funding agreement to better reflect the scope of work for the remaining year. Comment “Advancing Economic Development in the Frontenacs through Collaboration” is a multi-year program developed in 2015 to establish wide-ranging impact through a suite of initiatives across the Frontenac region. Brand Recognition Campaign The regional brand was developed by Jon Allison of Red Train with strategic support from Kathleen Vollebregt of Avenue Strategy and was presented to County Council in 2016. The regional brand has been promoted in multiple ways, most prominently through the development of the Frontenac Ambassador network. This network has led to numerous opportunities for collaboration for Frontenac and for local businesses. With over 121 businesses participating in the network, the County is able to develop initiatives that directly relate to our engaged businesses. Report 2017-125 provides a detailed review of the first year of the program and its impact on local businesses. The brand also features a unique “In Frontenac” tagline that has been handy for businesses and partners to adapt and change to suit their individual situations. This tagline has enabled online conversations using the hashtag #infrontenac which have helped to spread the word about our region and the stories we have to tell. Merchandise has also played a significant role for Frontenac – whether as a giveaway (RED funded) or through consignment sales at several locations, the brand has been a popular one to wear. Total sales for 2017 amounted to almost $7,700.00. This recovery is enough to ensure a continuous flow of new and interesting merchandise is available every year. The revenue generated will cover expenses associated with the production of more clothing, hats and other promotional items. Gateway Signage During the process of establishing the Area Profile Signs for the Frontenac region on Highway 401, it was discovered that gateway sign structures were not an approved activity by the province as part of the grant program. Understanding the importance of connecting the brand’s online and print presence to the physical region, staff sought clarification and an amendment to the agreement with the province to include these structures. The recommendation in this report will allow the Clerk and Warden to complete the required paperwork for this amendment.
Recommend Report to Council Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement Amendment March 21, 2018 Page 2 of 5
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Web-Based Portal (infrontenac.ca) In the spring of 2017, the Frontenac Economic Development web portal went live, providing information to prospective residents, businesses and visitors to the Frontenac region. This site takes advantage of the regional brand and is a growing resource for information. As the site evolved for use over 2017, additional functionality was introduced including a robust business directory, an available properties module (awaiting MLS integration) and a stronger tourism component. The tourism component is in response to the loss of the Land O’Lakes Tourist association and can be reached directly via www.visitfrontenac.ca. Through 2018 staff will be ensuring the site is rich in content, from ambassador success stories to tourism experiences and strengthening the business directory entries. Accommodation Study County Council approved the recommendations of the Accommodation Study completed by MDB Insight at their meeting in July of 2017. The study recommended that the County and its member townships focus on the development of five key forms of accommodation: B&B, Rental Cottage Redevelopment, Upscale Camping, Pod-based accommodations and Niche Resort Developments. The recommendations include the development of an accommodations task force, strengthening the tourism sector outside of the busy summer season, and a number of policy recommendations to implement across the County and Townships. Staff plan to focus on implementation in 2019. Uniform Signage Design (Trail, Artisan, Farm Gate) Staff are currently working with BMDODO Strategic Design on consistent wayfinding signage with accessibility information for the K&P Trail. This will result in the installation of approximately 70 signs and 55 km markers, consistent with City of Kingston trail wayfinding signs and markers. Local Food & Agri-Business Awareness and Promotion Staff have engaged local farms and food businesses through County and Frontenac CFDC led events to gain traction on a suite of initiatives to strengthen Local Food Awareness. Many of these initiatives will launch in 2018:
A food-focused “buy local” print & social media campaign An “Open Farms” harvest event to connect the community to their local farms
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A local food campaign using multiple mediums such as print, video, pop-up stores and social media to strengthen Frontenac as a local brand to consumers in Kingston and area Photo and blog content for use on infrontenac.ca “Locally Made In Frontenac” Product tags
Community Development Coordinator Position The Community Development Coordinator has been the key support mechanism to deliver the initiatives associated with this RED project, most notably the development of the Frontenac Ambassador Network, the Ferry by Foot Program, the Web Portal and Local Food Awareness initiatives. This position has enabled the municipality and its community development efforts to be highly visible, engaged and responsive to the community. While the program had initially included a $60,000 budget for Community Development Coordinator’s travel costs, vehicle claims and mileage have repeatedly been rejected by the ministry. This is the main reason why the total grant amount has been reduced. Ferry by Foot Program and Promotion In 2017 the Community Development Coordinator engaged with Wolfe Island businesses, municipal staff and the Ministry of Transportation to develop the framework for a robust Ferry by Foot Campaign, set to launch in late April. The program has five core elements: A content marketing campaign Kingston ferry dock signs Printed brochure Enhance Wolfe Island’s cycle-friendly reputation Provide a Shuttle Bus to Big Sandy Bay (Pilot Project) Sustainability Implications The suite of programs funded through the Rural Economic Development program each provide a number of Sustainability implications. Brand Recognition efforts have strengthened community ties and sparked collaboration between local businesses, resulting in new products and experiences in the Frontenac region. The growth of the Frontenac regional brand has earned recognition across the province and increased community engagement, especially through social media. The web-based portal represents a modernization of the economic development and tourism functions of the municipality. This portal provides both marketing information as well as links
Recommend Report to Council Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement Amendment March 21, 2018 Page 4 of 5
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to important aspects of our Frontenac communities. As the portal grows, it will become a hub of information relevant to prospective residents, businesses, and visitors to Frontenac. The Accommodation Study and related recommendations provide data and recommendations that will support the continued health and long-term sustainability of tourism-based businesses and accommodations in Frontenac. Uniform Trail Signs will strengthen the accessibility of recreation facilities in our community, and provide clear, connected information to trail users in regard to distance, nearby points of interest and other relevant route information. Recreation and leisure have been identified as focus areas within the Frontenac County Integrated Community Sustainability Plan, Directions for Our Future. Local Food Awareness campaigns strengthen the connection between our community and the local farms that produce healthy, environmentally sensitive food options. While community members benefit from the nutritional aspects of local food, our local farms and producers benefit from sustaining or expanding their consumer markets. The Ferry by Foot program supports active transportation options in regard to how people travel to and experience Wolfe Island. This may also result in a reduction of vehicles that idle in place in line waiting for the Wolfe Island ferry, thereby also creating a reduction in GHG gases. Financial Implications Council approved the use of $500,000 for advancing economic development in the Frontenacs. The RED grant provides funding for 40% of eligible expenditures with the remaining 60% coming from the Strategic Projects Reserve and township contributions. The contract amendment reduces the overall grant from $300,000 to $260,000 and the overall program budget from $750,000 to $650,000. It is anticipated that approximately $60,000 will remain in reserves upon the completion of the RED program in 2019. Remaining funds from this program will be added to the Community Development reserve to fund future Community Development initiatives. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Treasurer and Director of Corporate Services Alex Lemieux, Deputy Treasurer Central Frontenac Township South Frontenac Township North Frontenac Township Township of Frontenac Islands Frontenac CFDC Recommend Report to Council Planning and Economic Development – RED Program Update and Authorization to Amend Contribution Agreement Amendment March 21, 2018 Page 5 of 5
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AGENDA ITEM #a)
Report 2018-038 Council Information Report To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Barb McCulloch, Manager of Human Resources
Date of meeting:
February 21, 2018
Re:
Corporate Services – Competency Based Framework Report Card
Recommendation: This report if for information only. Background: Initially, the County of Frontenac commenced work on a competency based structure in 2014-2015. During 2017, additional research was conducted to establish and finalize the core competencies and the leadership competencies required for successful performance at the County. Comment: Using a competency based framework has many benefits for the County and its employees and is important in establishing role expectations, recruitment and selection, education and learning, performance management and succession management.
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Job Descriptions
Succession Planning
Performance Management
Recruitment & Selection
Education & Development
Competencies are a cluster of related and measurable knowledge, skills, abilities, commitments, behaviors and values that enable a person (or an organization) to effectively perform the duties of their job or respond appropriately in any given situation. Core competencies are those competencies that every employee of the County should demonstrate in the performance of their duties. Leadership competencies are those competencies that any employee in a leadership position should demonstrate in the performance of their duties. The benefits of using a competency based framework for the County include:
Ensuring that we are hiring the best through competency based recruitment and selection processes Providing transparency of role expectations for all employees, thereby improving communication between the employee and the manager Ensuring County-funded training and professional development activities are costeffective, goal-oriented and productive Enabling employees to achieve a higher level of competence Enabling managers to more effectively manage performance by providing a framework for constructive feedback by management Providing a structure for effective succession management by increasing internal bench strength, and providing the organization with greater ability for sustainable operations
The benefits to our employees include:
Having clear performance expectations, enabling them to make better decisions and work more effectively Providing employees with insight into the overall strategy of their team, department, and organization which leads to greater engagement and job satisfaction Enabling employees to be more proactive beyond their individual roles, by learning additional competencies that are valued by the organization Providing clear expectations for learning new competencies Providing the opportunity to be recognized for demonstrating the core competencies of the organization
Information Report to Council Competency Based Framework Report Card March 21, 2018
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AGENDA ITEM #a)
Providing a structure for individual professional development
The Human Resources department, in collaboration with the management team, has developed and finalized a Competency Based Framework. (Appendix A) There are six (6) core competencies: Professionalism, Respect & Integrity
Client Service Orientation
Accountability, Commitment & Perseverance
Communication
Innovation/ Process Improvement
Teamwork
There are three (3) core leadership competencies and nine (9) sub-competencies:
Corporate Accountability
Personal Effectiveness
Leading People
The nine (9) sub-competencies include: Corporate Accountability
Leading People
Leadership
Developing and Nurturing Talent
Vision
Relationship Building
Decisiveness
Managing/Leading Change and Transition
Fiscal Accountability
Engaging and Inspiring People
Personal Effectiveness Emotional Intelligence
Results: During the second half of 2017, the following components of the framework were completed and are being introduced in the first quarter of 2018:
Development of the competency based framework Development of the competency based job description templates
Information Report to Council Competency Based Framework Report Card March 21, 2018
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AGENDA ITEM #a)
Updating (and/or development) of sixty seven (67) unique job descriptions Development of competency based Performance and Learning Plan templates (6 unique and streamlined fillable forms) Development of the Performance and Learning Plan Manager User Guide Development of the Performance and Learning Plan Employee User Guide Development of a 360 Review for the Chief Administrative Officer (to be approved) Ongoing development of competency based interview booklets used in the selection process Development of the succession management framework and accompanying toolkit o Development of the Individual Development Plan (IDP) o Development of the Leadership Assessment Process Development of a recognition program designed to recognize employees/peers for going above and beyond in demonstrating one or more of the core competencies Development of a communications roll-out plan to introduce core competencies and their importance to employees
Sustainability Implications: The new framework is user friendly and ensures that employees are clear on performance expectations. The framework accomplishes the benefits of a competency based system. Updates can be made as necessary, in-house. During 2018, a Mentoring Program will be developed to support personal growth and development as well as education and learning that will be based on competency gaps. Financial Implications: Council approved a temporary full time Human Resources Generalist position for six months in 2017 to assist with the competency based project. Organizations, Departments and Individuals Consulted and/or Affected: Lisa Hirvi, Administrator of Fairmount Home Joe Gallivan, Director of Planning and Economic Development Paul Charbonneau, Chief Paramedic/Director of Emergency Transportation Services Susan Brant, Director of Corporate Services/Treasurer
Information Report to Council Competency Based Framework Report Card March 21, 2018
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AGENDA ITEM #b)
Report 2018-040 Council Information Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Nancy Elliott, Finance Clerk, Corporate Services Meredith Staveley-Watson, Executive Assistant, Corporate Services
Date of meeting:
March 21, 2018
Re:
Corporate Services – 2017 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report
Recommendation This Report is for information purposes only. Background Section 284 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, states: The treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to: (a) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; (b) each member of Council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including
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a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1). Comment By-law No. 2015-0042 outlines the remuneration to be paid to Councillors and NonCouncil Appointees of the County as well as attendance at conferences and training opportunities. The following charts provide an itemized statement on remuneration and expenses paid in 2017 to members of Council and persons appointed by Council to serve on Boards and Committees. Compensation as Council Member or Appointee includes base remuneration plus all per diems/expenses for attendance at other Board and Committee meetings, miscellaneous meetings and conference attendance.
Council Members
Tom Dewey Denis Doyle Ron Higgins John Inglis John McDougall Natalie Nossal Frances Smith Ron Vandewal
Compensation as Council Member or Appointee Includes: Salary and Per Diems $ 9,224.28 12,824.28 11,677.56 9,224.28 10,424.28 9,224.28 9,224.28 24,233.76
Conference Training/Travel and Other Expenses Includes: Miscellaneous $ 0.00 1,445.88 3,407.64 0.00 1,858.56 0.00 2,895.49 1,562.18
Mileage HST included Total Includes: Committee Mileage $ 1,949.30 1,618.81 2,905.20 3,017.42 2,508.90 360.36 1,861.30 2,356.42
$ 11,173.58 15,888.97 17,990.40 12,241.70 14,791.74 9,584.64 13,981.07 28,152.36
- Includes 2016 expenses that were submitted and reimbursed in 2017.
Council Information Report Corporate Services – 2017 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 21, 2018 Page 2 of 5
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Council remuneration includes representation on the following Boards and Committees: Frances Smith
Tom Dewey Ron Higgins
John Inglis John McDougall
Natalie Nossal Ron Vandewal
Denis Doyle
Planning Advisory Committee Mississippi Rideau Tay Rural Health Hub Organizing Committee Seniors Housing Task Force – Central Frontenac Joint Accessibility Advisory Committee Seniors Housing Task Force Community Development Advisory Committee Planning Advisory Committee RULAC Administrative Building Design Task Force Algonquin Land Claim Municipal Advisory Committee Joint Accessibility Advisory Committee Community Development Advisory Committee Seniors Housing Task Force Housing and Homelessness Advisory Committee Rideau Corridor Landscape Strategy Steering Committee RULAC Frontenac County Youth Justice Advisory Committee Administrative Building Design Task Force Administrative Building Design Task Force Planning Advisory Committee Seniors Housing Task Force – South Frontenac Kingston Frontenac Public Library Board RULAC Planning Advisory Committee KFL&A Public Health Board Food Policy Council of Kingston, Frontenac, Lennox and Addington
Council Information Report Corporate Services – 2017 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 21, 2018 Page 3 of 5
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Person, other than a member of Council, appointed by the County to serve as a member of any body, including a local board: Joint Accessibility Advisory Per Diem Committee
Mileage HST Total included
Neil Allen David Yerxa Margaret Knott Kurt Halliday Ed Schlievert
$ 150.00 150.00 225.00 225.00 150.00
$
Community Development Advisory Committee
Mileage HST included
10.80 115.78 43.20 20.52 200.88
$ 160.80 265.78 268.20 245.52 350.88
$ Robert Clinton Barrie Gilbert Betty Hunter Tracy John Wilma Kenny Darwyn Sproule Library Board
162.00 189.00 922.32 162.00 122.04 521.64 Per Diem $ 900.00 225.00
John Purdon Annie Peace-Fast Planning Advisory Committee
Per Diem
Phil Leonard Jim McIntosh Darwin Sproule
$ 375.00 600.00 300.00
Mileage HST included
Total
$ 948.06 136.40 Mileage HST included
$ 1,848.06 361.40 Total
$ 264.60 622.62 483.84
$ 639.60 1,222.62 783.84
Sustainability Implications Governance – appropriate stewardship of County resources.
Council Information Report Corporate Services – 2017 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 21, 2018 Page 4 of 5
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Financial Implications Amounts paid to County Council and other Board and Committee members were within budget. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/ Treasurer Alex Lemieux, Deputy Treasurer Nancy Elliott, Finance Clerk - Payables Jannette Amini, Manager of Legislative Services/Clerk Meredith Staveley-Watson, Executive Assistant to the CAO and Corporate Services
Council Information Report Corporate Services – 2017 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 21, 2018 Page 5 of 5
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AGENDA ITEM #c)
Report 2018-041 Information Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Kathie Shaw, Senior Financial Analyst Alex Lemieux, Deputy Treasurer
Date of meeting:
March 21, 2018
Re:
Corporate Services – Four Month Attendance Management Report Card
Recommendation This report is for information purposes only. Background The County of Frontenac expects regular attendance at work from all employees. Since June 2013 when staff identified the challenge of increasing sick time, regular reports have been provided to Council. Improving attendance has been a key priority for County staff and Council. The revised Employee Attendance Awareness Program (EAAP) was implemented at Fairmount in 2014 and in 2015 for the Frontenac Paramedic Service, due to an outstanding group grievance. The County has encountered ongoing resistance from the unions in consistently and effectively implementing the program. Comment We previously reported that changes in leadership at the County, Fairmount Home and Human Resources has brought a renewed commitment to consistent monitoring and implementation of the EAAP with the goal of improving attendance and reducing the costs of absenteeism. Generally, these efforts have begun to show a positive impact, as we are starting to see reduced costs associated with absenteeism when comparing 2017 to 2016. This report reflects the benchmark information provided to Council in previous reports. Key Performance Indicator (KPI) Given the lack of directly comparable absenteeism statistics from Statistics Canada and other organizations, the County established its own statistics for KPIs.
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AGENDA ITEM #c)
The County’s KPI objective will be to bring this indicator to 80% of employees meeting the target. The County’s attendance targets are based on a rolling 12 month average. Attendance Targets Paramedics (OPSEU 462) Nursing (CUPE 2290) Non-Nursing/ Marine Services / Non-union
12 days 10 days 7 days
The detail found in the table below reveals that the Corporate Services CUPE 2290 and Nonunion, as well as ETS Non-union, and Fairmount Non-Union departments are meeting the departmental KPI. Although the absenteeism as a whole has improved for Fairmount CUPE 2290 with fewer days being taken, a larger number of employees have not met the attendance target. For the Nursing and Non-nursing groups, the percentage of staff meeting the attendance target in the current period declined when compared to the previous period (Period 2 - 2017). However, when the current period is compared to the same period in the previous year (Period 3 – 2016), the results for the Nursing group has improved slightly and improved significantly for the Non-nursing group. Frontenac Paramedic Services OPSEU 462 and Fairmount CUPE 2290 Nursing group continue to lag behind the KPI target but show a small improvement in attendance from the same period in the prior year (Period 3 – 2016). Table 1: Percentage of staff meeting attendance targets – 2017 Period Comparison Period 3 - 2016
Period 1 - 2017
Period 2 - 2017
Period 3 - 2017
*Corporate Services – CUPE 2290
84.6%
84.6%
83.3%
91.0%
*Corporate Services – Non-union
76.9%
84.6%
78.6%
93.0%
ETS OPSEU
57.7%
65.4%
58.8%
59.0%
*ETS Non- union
82.3%
82.3%
76.5%
81.0%
*Fairmount CUPE 2290 Nursing
58.2%
60.7%
62.0%
59.5%
Fairmount CUPE 2290 Non-Nursing
64.7%
67.6%
79.4%
73.5%
*Fairmount Nonunion
100.0%
100.0%
100.0%
100.0%
*Marine Services CUPE109
55.5%
55.5%
55.6%
44.4%
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
*Due to the small number of employees in some departments, one or two employees can have a significant impact on the percentages. Alternate Work Alternate work is an additional component of the attendance statistic, which is provided to employees who can be accommodated in the workplace and if not accommodated, would continue to be accounted for in the attendance statistics. The Human Rights Code identifies that employees with disabilities have the right to accommodation in the workplace, even when those accommodations are only required on a temporary basis. Returning to work as soon as possible has been proven to promote a more complete and faster recovery for many employees. The County offers alternate work on a temporary basis, to employees who have incurred an injury or illness outside of the workplace (classified as non-occupational) and wish to return to work prior to complete recovery. Alternate work is only provided if and when there is sufficient meaningful and purposeful work for the employee to perform. Factors considered are the individual’s precautions/limitations and the number of other employees on accommodated work who may have similar precautions, which causes the volume of available suitable work to be scarce. Those employees on alternate work are not reflected in the absenteeism statistics. The yearto-date cost of alternate work in Frontenac Paramedic Services through December is $207,604. Mitigation In previous reports, staff committed to providing Council with mitigation strategies if there is not a marked improvement in the absenteeism trends. Fairmount management staff continue to monitor and meet with employees who have repeat absences, and if patterns are apparent, a medical certificate is required for any sick leave. In accordance with the EAAP, employees who receive EAAP Step 2 or 3 letters are required to meet with the Occupational Health Nurse, and management meets with employees at EAAP Step 4 or 5. Furthermore, employees who have been at Step 5 for more than one four-month period are now moved from the EAAP to the discipline process. The attendance for these employees is monitored on a more frequent basis and addressed, as appropriate. Frontenac Paramedic Services has implemented the process agreed to at the arbitration/mediation meeting on August 1, 2017. The following questions are now being asked consistently when staff are booking off sick:
- Is this work related?
- Is this absence due to a documented chronic illness on file with the Occupational Health Nurse?
- How long do you think you will be off work? Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
- Is this the first day off of your block? Meetings with those staff not meeting the goals are continuing and are more structured with the presence of Human Resources staff. Staff are currently working with a third party disability management company to actively manage the more complex absenteeism cases for which managers and directors have neither the skill or time to properly manage these cases. Corporate Services (Union and Non-Union)
At least 80% of corporate services staff have met the attendance target for the past four quarters. The majority of Corporate Services staff’s absence periods are of a low frequency and low duration.
The cost of absenteeism is minimal for Corporate Services since most absences are not replaced outside of longer-term absences. There has been one instance in early 2017 where a temporary employee was brought in for three weeks.
Corporate Services Absenteeism Percentage by Month 7.0% 6.0% 5.0% 4.0% 3.0% 2.0% 1.0%
0.0%
Actual %
Target = 3.04%
Rolling 4-month average
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
Frontenac Paramedic Services (Union, OPSEU 462)
The cost of employee absenteeism has increased as we enter the winter months of the year for Frontenac Paramedic Services. December alone shows an increase of 52.7% over December of 2016. When taken in context of the last 4-month period of the calendar year, there was only a small increase of 0.6% in the hours as compared to the same period of 2016.
Although the Cost of Absenteeism shows a 20.6% increase over the 4-month period of September to December as compared to 2016, as a whole, the cost of absenteeism in 2017 at $758,761 was only 5% higher than the $723,629 cost in 2016. o Year over year, as a percentage of working hours, fewer hours were taken in sick time in 2017 over 2016 with an average of 11.7% sick hours taken to hours worked in 2017, and 12.7% in 2016.
Improvement to Collective Agreement language, a decline in musculoskeletal injuries due to the power load stretchers and progressive management of attendance will continue to be monitored to effectively manage the issue. However, a focus on paramedic mental wellness will continue to be supported and monitored.
FPS Union Absenteeism Percentage by Month 20.0% 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%
Actual %
Target = 7.69%
Rolling 4-month average
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
Marine Services (Union, CUPE 109)
While we saw a significant decrease in Cost of Absenteeism attributed to an employee moving to LTD benefits in the previous period, the September to December cost has risen by 16% as the number of employees meeting the attendance target has decreased for the Marine Services.
It has been a difficult time for the Ferry Workers in 2017 with the Cost of Absenteeism showing a 42.7% increase over 2016. The cost of absenteeism in 2017 is $51,805 and was $36,305 in 2016. Of interest is that 77% of the 2016 costs came in during the last 4-month period of the year. June to November of 2017 showed a marked decrease in absenteeism but December 2017 hit hard as you see in the graph below.
Ferry Absenteeism Percentage by Month 35.0% 30.0% 25.0% 20.0% 15.0% 10.0%
5.0% 0.0%
Actual %
Target = 4.49%
Rolling 4-month average
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
Fairmount Full-Time and Part-Time (Union, Nursing)
The percentage of staff meeting the attendance target has dropped slightly for the last period of 2017 but overall Fairmount Nursing has seen a marked drop in absentee hours, 18.6% lower in 2017 than in 2016.
The Cost of Absenteeism has had an even larger decrease over the 2 year period, totaling $252,208 in 2016 and $182,601 in 2017, a 27.6% reduction. This may be the result of management actively managing sick time since 2016. Also, the implementation of the permanent Personal Support Worker (PSW) shift effective January 1, 2017 may have contributed to the reduction in sick time usage.
There is criteria in place to determine whether nursing staff are replaced for sick leave, which is different for nursing staff on day, evening and night shifts and for registered nursing staff. This is not a new practice.
The decrease in the cost of absenteeism in the first period in 2017 may be due to management actively managing absenteeism that includes issuing letters, meetings with applicable employees and escalating employees to the disciplinary process as appropriate.
Fairmount Nursing Absenteeism Percentage by Month 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%
Actual %
Target = 4.35%
Rolling 4-month average
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
Fairmount Full-Time and Part-Time (Union, Non-Nursing)
The Non-Nursing staff has seen a marked decrease in absenteeism hours in 2017 – a 22% decrease over 2016.
Similarly, the Cost of Absenteeism has dropped from $85,993 in 2016 to $61,642 in 2017, a 28.3% decrease.
Although the number of staff meeting the attendance target has fallen slightly in this last 4-month period, 2017 shows better attendance than in all of 2016.
Fairmount Union, Non-Nursing, Absenteeism Percentage by Month 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0%
Actual %
Target = 3.04%
Rolling 4-month average
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #c)
Table 2: Occupational Health from September to December 2017 Number of Cases
Corporate Services
ETS
Fairmount
Chronic Conditions
0
2
2
Non Occupational Injury/Hospitalization
0
4
3
Employees are not required to divulge the reason for their absence. These numbers are based on information that has been shared with the Occupational Health Nurse. Hospitalization is any illness or condition that requires hospitalization such as surgery Chronic is any condition that will never go away but can be managed with treatment. These will flare up and remain as is or worsen with time such as arthritis, mental health illness, substance abuse, cancer, chronic dermatitis, etc. Chronic conditions may require a few days off every few months for treatments, periods of absence periodically for weeks at a time such as if they are exacerbated seasonally, or occasional extended periods of absence. Non-occupational illness/injury are cases of illness, injury or medical conditions of both a physical and psychological nature incurred by an employee outside of his/her work. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to mitigate the financial impact. Financial Implications Absenteeism has a direct impact on the County’s budget and staffing levels. With ongoing attendance management, it is the expectation of managers to regularly monitor employee attendance in order to reduce costs, increase productivity and morale. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator of Fairmount Home Paul Charbonneau, Chief Paramedic/Director of Emergency Transportation Services Bonnie Carter, Occupational Health Nurse
Information Report to Council Corporate Services –Four Month Attendance Management Report Card March 21, 2018
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AGENDA ITEM #d)
Report 2018-044 Council Recommend Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Meredith Staveley-Watson, Executive Assistant to the CAO and Corporate Services Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
March 21, 2018
Re:
Office of the Chief Administrative Officer – Annual Complaints Handling Report
Recommendation This report is for information purposes only. Background In 2014, amendments made to the Ombudsman Act through the Public Sector and MPP Accountability and Transparency Act, 2014 (Bill 8), saw the Ontario Ombudsman become the default Ombudsman if a municipality had not appointed its own ombudsman. In a letter dated November 30, 2015 to all Ontario Municipalities, the Ombudsman’s Office strongly encouraged municipalities to resolve local issues at the local level, and to create their own complaint resolution mechanisms. As a result, at its regular meeting held October 19, 2016, County Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause c): c)
2016-114 Corporate Services Complaints Handling Policy
Resolved That the Council of the County of Frontenac receive the Corporate Services –Complaints Handling Policy and Procedures report; Information Report to Council Office of the Chief Administrative Officer – Annual Complaints Handling Report March 21, 2018
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Page 1 of 4
AGENDA ITEM #d)
And Further That the Clerk be authorized to bring forward a by-law later in the meeting to establish a formal Complaints Handling Policy attached to this report as Appendix A. Comment The County of Frontenac aims to deliver exceptional, equitable, and accessible customer service. If customers are dissatisfied with the service they receive, the County’s goal is to make it easy for customers to make a complaint. As noted in the Complaint Policy, attached to this report as Appendix A, an annual report will be provided to Council indicating the number of complaints received during the year, the number of complaints meeting service standards, the number of complaints outstanding and the number of complaints not meeting service standards. The Service Standards, with respect to complaints, as noted in the policy, are as follows Service Standards The following Service Standards will be adhered to in the handling of all complaints received. Complainants must receive an acknowledgement of receipt of their complaint and an assigned tracking number within three business days. This acknowledgement must identify who will be following up on the complaint as well as their contact information. A final response or update must be sent to the complainant within 20 business days, barring exceptional circumstances. 10 complaints were received in 2017, with 7 being directed to Fairmount Home and 3 being directed to the Frontenac Paramedic Services. The following table provides a snapshot of those complaints in terms of meeting the Service Standards set out in the policy: Number of Complaints
Acknowledgement of receipt within three business days.
final response or update within 20 business days
10
8
10
Of the 10 complaints, 8 met the service standard of acknowledgement of receipt of their complaint within 3 business days and all met the service standard of final response or update sent to the complainant within 20 business days. It should be noted that Fairmount Home is mandated by the Ministry to resolved complaints within 10 business days. This standard is aimed for with all complaints and not just those that require mandatory reporting to the Ministry. As such, this is also reflected in the below Public Complaints 2017 spreadsheet which provides in detail the nature of each complaint along with its disposition.
Information Report to Council Office of the Chief Administrative Officer – Annual Complaints Handling Report March 21, 2018
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AGENDA ITEM #d)
Information Report to Council Office of the Chief Administrative Officer – Annual Complaints Handling Report March 21, 2018
AGENDA ITEM #d)
Sustainability Implications Complaints will be consistently documented and will be reported to council on a yearly basis in accordance with the adopted policy. Addressing complaints in a timely manner provides for good governance which is critical to the sustainability of a community. Financial Implications At this time, there are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Lisa Hirvi, Administrator of Fairmount Home Deb Crawford, Executive Assistant, Fairmount Home Joe Gallivan, Director of Planning and Economic Development Paul Charbonneau, Chief Paramedic/Director of Emergency Transportation Services Jennifer Dawson, Executive Assistant, Emergency and Transportation Services Susan Brant, Director of Corporate Services/Treasurer
Information Report to Council Office of the Chief Administrative Officer – Annual Complaints Handling Report March 21, 2018
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 1 of 6
Approved: October October 19, 19, 2016 2016 Approved:
Effective Date: October 19, 2016
Policy Statement Integrity is the foundation of public service and our shared values are the pillars that support it. As County employees, we are proud to perform our work with: Transparency, Impartiality, Respect, Trust and Accountability. The County of Frontenac is committed to a consistent and uniform process to respond to complaints received from members of the public regarding its services, staff or operational procedures. This policy will outline the process to be followed and service standards for the handling of public complaints. Purpose The County of Frontenac recognises the importance of public feedback and welcomes complaints as a valuable form of feedback regarding its services, operations and staff. The information gained from complaints helps improve the quality of the services provided by the County and the client experience of those who reside in it. Application This policy applies to: County employees, with the following exceptions: This policy does not apply to: a) a)
Members of County Council, who are governed by the County of Frontenac Code of Conduct for Members of County Council and Committees. Any complaints against a Member of County Council should be directed to the County of Frontenac’s Integrity Integrity Commissioner. Commissioner. Information on how to make a complaint to Frontenac’s the County’s County’s Integrity Integrity Commissioner Commissioner may may be the be found found on on the the County’s County’s website website at: www.frontenaccounty.ca
b) b)
Staff, when working on behalf of the County’s County’s member municipalities, including shared services and contracted services. Such complaints should be directed to the member municipality that the service is being performed on behalf of. Contact information for information for the the County’s County’s member member municipalities municipalities can can be be found found below under about the member municipalities. Complaints about the County’s County’s member municipalities.
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 2 of 6
Approved: October October 19, 19, 2016 2016 Approved:
Effective Date: October 19, 2016
jurisdiction and and should should be The following types types of of complaints complaints are are outside outside of of the the County’s County’s jurisdiction be directed as follows: ••
about the the County’s member municipalities: municipalities: Complaints about County’s member ➢ Township of North Frontenac ➢ Township of Central Frontenac ➢ Township of South Frontenac ➢ Township of Frontenac Islands
••
Complaints regarding the City of Kingston in terms of its role as the Consolidated Service Manager responsible for providing social programs and services such as the Ontario Works Social Assistance Program, Provincial Child Care services, social housing, and Provincial Offences Court on behalf of the County of Frontenac should be directed to the City of Kingston
Policy Requirements The County of Frontenac will deal with all complaints promptly, courteously, impartially and professionally. All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal. All complaints will be dealt with in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation. The identity of the complainant will be made known only to those who need to know in order to consider the complaint. All participants in the complaints process shall keep the details of the complaint confidential except as may be required by law. If the matter goes beyond the Chief Administrative Officer, it may be necessary to release the complainant’s name name and and contact contact information information during during the the resolution resolution process. complainant’s process. Definitions Complaint— – any expression of dissatisfaction about the action or lack of action taken Complaint regarding operations or services provided by the County of Frontenac or by a person or body acting on behalf of the County of Frontenac. Complaints imply that the complainant is unhappy with the service and that they require a follow-up response in regards to the issue. All complaints filed necessitate a response.
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 3 of 6
Approved: October October 19, 19, 2016 2016 Approved:
Effective Date: October 19, 2016
Complainant— – the person who is dissatisfied and filing the complaint. Anyone who Complainant uses or is affected by County services can make a complaint including: residents, people who work in or visit the County, local businesses or community groups. What is not a formal complaint? Regular feedback is encouraged and an important part of quality customer service. Regular feedback includes the following: • • •
Feedback: If you would like to provide feedback or ideas about the the County’s County’s programs and services you may contact us via email or visit us in person. Compliment Compliment— – an expression of appreciation for satisfactory or above-satisfactory service. Request for accommodations: If you require accommodations, you can visit our website accessibility page or call us at 613-548-9400.
Privacy Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation. The identity of the complainant and any associated personal information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively. All participants in the complaints process will keep the personal information of the complainant confidential except where required by law. Complaints can be submitted: Complaints of a general nature may be submitted online via the County website at: www.frontenaccounty.ca; By telephone at: 613-548-9400; By email: info@frontenaccounty.ca; Battersea Road, Road, Glenburnie, Glenburnie, ON ON KOH K0H 1S0; By mail: 2069 Battersea By fax at: 613-580-2567; In person at the County Administrative Offices, 2069 Battersea Road, Glenburnie.
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 4 of 6
Approved: October October 19, 19, 2016 2016 Approved:
Effective Date: October 19, 2016
If your complaint is regarding the Frontenac Paramedic Service it may contain personal health information and should be directed to the, Deputy Chief of Performance Standards, 613-548-9400, ext. 420 or via email at: FPScomplaints@frontenaccounty.ca If your complaint is regarding the Fairmount Home it may contain personal health information and should be directed to the Director of Care, 613-548-9400, ext. 510 or via email at fmtcomplaints@frontenaccounty.ca Ontario Ombudsman The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints. Accordingly, prior to submitting a complaint to the Ombudsman, a formal written complaint should be submitted to the County of Frontenac for review. Service Standards The following Service Standards will be adhered to in the handling of all complaints received. •
Complainants must receive an acknowledgement of receipt of their complaint and an assigned tracking number within three business days. This acknowledgement must identify who will be following up on the complaint as well as their contact information.
•
A final response or update must be sent to the complainant within 20 business days, barring exceptional circumstances.
Compliance Senior Leadership is responsible for implementation and ongoing compliance with the Corporate Complaints Handling Policy. An annual report will be provided to Council indicating the number of complaints received during the year, the number of complaints meeting service standards, the number of complaints outstanding and the number of complaints not meeting service standards.
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 5 of 6
Approved: October October 19, 19, 2016 2016 Approved:
Effective Date: October 19, 2016
Responsibilities Employees: Employees: All employees are to have knowledge and awareness of the County’s County’s requirement to receive complaints, the process through through which which aa complaint complaint can can be be made standards that that apply apply to to complaints. and the service standards
Managers: Managers are responsible responsible for for the receipt receipt and and response response of of all all complaints complaints Managers: Managers are according to the service standards set out. Leaders hold hold responsibility responsibility for Senior Leaders: Senior Leaders for departmental compliance to the Corporate Complaints Handling Policy. Legislative and Administrative Authorities
MPP Accountability Accountability and Transparency Act Bill 8, the Public Sector and MPP Municipal Freedom of Information Information and and Protection Protection of of Privacy Privacy Act Act(MFIPPA) (MFIPPA) Complaint Handling Principles:
What are are our our values? values?The TheEmployee EmployeeCode Code of of Conduct Conduct What The County of Frontenac acknowledges each each member member of of our our community community our staff and clients, including including residents, residents, family family members, members, auxiliary, auxiliary, volunteers, volunteers, and and other other members members with respect, dignity and of our extended community is unique and must be treated with employee must must carry carry out out his/her his/her duties duties and and responsibilities responsibilities in a compassion. Each employee fundamental commitment commitment to to the betterment of of the community community manner that recognizes aa fundamental and the wellbeing of its residents and the public public he/she he/she serves. What guides the County in its complaint handling? • • • • •
are committed committed to to continuous continuous improvement in service delivery. Customer-focus: We We are Accountability: Complaints Accountability: Complaints are are handled handled in in a fair, respectful respectful and and transparent manner, as quickly as possible. Responsiveness: Complaints are tracked and the Complainant is informed of each step. Accessibility: Information Accessibility: Information on on how to submit submit a complaint is easily found on the County’s website and through through other County’s website and other County County outreach outreach mechanisms. Simplicity: Simplicity: The The process process must must be be simple simple to to understand understand and and easy to use. are guided guided on on what what to to include include in the complaint. Complainants are
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AGENDA ITEM #d)
FRONTENAC Corporate Policy & Procedure Manual Subject:
Revision Date:
County of Frontenac Complaints Handling Policy
Index Number A09-ADM-005 Page 6 of 6
Approved: October October 19, 19, 2016 2016 Approved: •
Effective Date: October 19, 2016
Confidentiality: Complaints will be dealt with in a confidential manner according to MFIPPA. Information will be collected, used and disclosed in accordance with the Act.
Formal complaint process: Formal complaints should be in writing. A form is provided and available on the website as well as in alternative formats. Include information such as: o o o o o o o
Details of what happened. County’s areas of responsibility? Where did this happen? Is it within the County’s When? Who was involved? What was said or done? What kind of resolution is being sought? Contact details of the Complainant.
Anonymous complaints: The County of Frontenac will not investigate anonymous complaints. Note: Early and informal resolution is encouraged. Staff must have clear delegation and authority to resolve complaints in an informal manner at first contact, without the necessity of engaging this formal process. These types of complaints resolution should be saved in the complaints folder to that they can be included in annual statistical reports to Council. Monitoring/Contraventions The Chief Administrative Officer (CAO) will monitor compliance with this policy and will follow up with appropriate departments as required. Enquiries For more information on this policy please contact: Jannette Amini, Dipl.M.M., CMO Manager of Legislative Services/Clerk County of Frontenac - Corporate Services 2069 Battersea Road ON KOH K0H 1S0 Glenburnie ON Phone: 613-548-9400 x 302
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AGENDA ITEM #a)
Seniors get a free grip on winter walking with new GETA GRIP program Primary Health Care The new Get A Grip program, led by Mills Community Support and Community and for free. This conditions, (CPHC),will help LanarkCounty seniors get a grip on slippery winter walking the boots of onto program will give a pair of anti—slipand easy to use ice grippers into the hands and 65. of any resident of LanarkCounty over the age
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the program. Community members can also support the program by making donations to the Get A Grip for Christmas campaign, Support website, or by cash or cheque at any distribution point
Where can you Get A Grip? Grippers are available to buy or for seniors, for free pickup at any library in Lanark County Mills Community Support at 67 Industrial Drive in Almonte, or through Community and Care at 15 Bates Drive in Carleton Place, or any Home Support provider in Lanark County
—
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. 129 of 134 Get a GRIP ProgramPage for Seniors
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AGENDA ITEM #a)
By-Law Number 2018-0012 of The Corporation of the County of Frontenac being a by-law to amend By-law No. 2014-0051 (Removal of The Rideau Corridor Landscape Strategy Steering Committee The Mississippi Rideau Tay Rural Health Hub Organizing Committee and The Frontenac County Youth Justice Advisory Committee) Whereas Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; And Whereas Council passed By-law 2014-0051, on December 17, 2014 being a bylaw to appoint Members of Council and Members of the Community to External Boards and Committees for the Term of Council; And Whereas Council deems it expedient to amend By-law 2014-0051 as it relates to the removal of the Rideau Corridor Landscape Strategy Steering Committee, the Mississippi Rideau Tay Rural Health Hub Organizing Committee and the Frontenac County Youth Justice Advisory Committee; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That By-law 2014-0051 as amended, be further amended as follows: i.
That the Rideau Corridor Landscape Strategy Steering Committee be deleted;
ii.
That the Mississippi Rideau Tay Rural Health Hub Organizing Committee be deleted;
iii.
That the Frontenac County Youth Justice Advisory Committee be deleted;
That this amending by-law shall come into force and take effect on the date of final passing. Read a First and Second Time this 21st day of March, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of March, 2018. The Corporation of the County of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
130 of 134 of The Rideau Corridor Landscape … To amend By-law No.Page 2014-0051 (Removal
AGENDA ITEM #b)
By-Law Number 2018-0013 of The Corporation of the County of Frontenac being a by-law to authorize the execution of an agreement with the Township of North Frontenac, the Township of Central Frontenac, the Township of South Frontenac and the Township of Frontenac Islands for Shared Planning Services Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas a cooperative approach to providing shared planning services will result in reduced costs, provide service redundancy and allow municipalities to benefit from work completed in other jurisdictions; and, Whereas a shared planning service model provides significant qualitative benefits to the region as all local planning work is closely tied to the economic development plans being advanced and ensures that new planning policies and regulations are aligned with the regional economic development vision; and, Whereas the Corporation of the County of Frontenac wishes to enter into an agreement with the Township of North Frontenac, the Township of Central Frontenac, the Township of South Frontenac and the Township of Frontenac Islands for Shared Planning Services; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That the Warden and Clerk are hereby authorized to execute an Agreement with the Township of North Frontenac, the Township of Central Frontenac, the Township of South Frontenac and the Township of Frontenac Islands for Shared Planning Services;
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 21st day of March, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of March, 2018. The Corporation of the County of Frontenac
Ron Higgins, Warden
Jannette Amini Clerk
Page of 131 of 134 with the Township of North Fr… To authorize the execution an agreement
AGENDA ITEM #c)
By-Law Number 2018-0014 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to enter into an amending agreement with the Province of Ontario through the Ministry of Agriculture, Food and Rural Affairs for Rural Economic Development (RED) Program Funding
Whereas the Province of Ontario provides grants through the Rural Economic Development (RED) Program; and, Whereas the County of Frontenac entered into an Agreement with the Province of Ontario through the Ministry of Agriculture, Food and Rural Affairs for the Rural Economic Development (RED) Program in 2016; and, Whereas the Rural Economic Development (RED) Program Agreement does not support certain expenditures that were initially included as part of the proposed application, therefore reducing the original grant amount; and, Whereas the Ministry of Agriculture, Food and Rural Affairs has advised that the reduction in the grant amount requires an amendment to be made to the original Agreement; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That the Warden and Clerk be authorized to execute an amending agreement with the Province of Ontario for the Rural Economic Development (RED) Program.
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 21st day of March, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 21st day of March, 2018. The Corporation of the County of Frontenac
Ron Higgins, Warden
Jannette Amini, County Clerk
Page 132 of to 134 To authorize the Warden and Clerk enter into an amending agreement wi…
AGENDA ITEM #d)
By-Law No. 2018-0015 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on March 21, 2018
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 21, 2018 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 21, 2018 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on March 21, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Page 133 of 134of Council [Proposed By-law No. 2… To Confirm All Actions and Proceedings
AGENDA ITEM #d)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 21st day of March 2018. Read a Third Time and Finally Passed, Signed and Sealed this 21st day of March 2018.
The Corporation of the County Of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
By-Law No. 2018-0015 – To Confirm all Actions and Proceedings of County Council March 21, 2018
Page 134 of 134of Council [Proposed By-law No. 2… To Confirm All Actions and Proceedings
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