Body: Council Type: By-law Meeting: Regular Date: 2024 Collection: By-laws Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2024-60 A BY-LAW TO AMEND BY-LAW 2021 -07, “A BY- LAW TO ADOPT A RESPECT IN THE WORKPLACE POLICY”
WHEREAS Council desires to update By-law 2021-07; NOW THEREFORE the Corporation of the Township of South Frontenac enacts as follows:
By—law2021—07,is hereby amended as follows:
That “Schedule A” be deleted in its entirety and be replaced with Schedule A of By-law 2024—60. 2.
That the penultimate clause of By—law2021-O7 be amended to read as follows:
“That the Respect in the Workplace Policy, as amended by By-law 202460, attached hereto as Schedule “A” shall take effect on September 3, 2024.” 2.
This By-law will come into force and take effect on the date of its passing.
Given First and Second Readings: September 3, 2024 Given Third Reading signed and sealed September 3, 2024
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
{/ n Vandewal, Mayor
James Thompson,
Clerk
Township
? .4 ““k N
of South Frontenac
Policy
DEPARTMENT:
P? ‘
SO UTH FRONTENAC
POLICY NO:
Human Resources Respect
HR-026
in the Workplace
DATE OF ISSUE: February 16, 2021
Policy (Schedule
REV DATE: September 3, 2024
A to By-law 2021-07) Scope:
Pages:
All Third Parties
4
APPROVED BY:
Policy: The Township of South Frontenac (the “Township”) is committed to providing a safe, healthy, respectful, supportive, harassment—free and violence—freeworking environment in which employees, elected officials and volunteers are treated with respect, fairness and sensitivity. The purpose of this policy is to protect employees, elected officials and volunteers from unacceptable, disrespectful behaviour and will reinforce how people are expected to be treated in Township workplaces. Options for staff to deal with incidents in a fair and consistent are outlined. Additional Township policies including but not limited to HS-003 Workplace Violence & Harassment Prevention Policy also help to define appropriate behaviours and respectful workplace expectations. This policy applies to all individuals who interact with Township, employees, elected officials and/or volunteers including but not limited to residents, visitors, patrons, program participants, guests, spectators, fans, coaches, parents, volunteers and vendors. it applies at all locations at which a Township employee, elected official and/or volunteer performs work for the Township, including but not limited to Township properties, offices, facilities, communication channels, parks, events, roadways, and private property.
Obiectives: To ensure the provision of a safe, healthy and respectful workplace, and To outline expectations for all third parties that interact with Township staff, municipal elected officials and volunteers concerning appropriate and respectful workplace behaviour, and To provide steps to be taken should a member of the public, volunteer, or other third party be found to have violated this policy.
Definitions: In this policy:
Workplace means “any land, premises, location or thing at, upon, in or near which a Worker works.” A Workplace could be a building, park, construction site, vehicle, open field, road, residential address or forest. A Workplace could also be an online site/service that a Worker uses in the course of their work. Worker means an employee, elected official, or volunteer performing work for the Township. Schedule A HR—OZG Respect in the Workplace Policy
Page 1 of 4
. . .
inappropriate
Conduct means
oral statements that are unwelcome or ought to be known to be unwelcome, including threats, profanity, rude or inappropriate language, attempts to provoke or incite anger in others, harassment, and/0r discrimination; or physical actions that are unwelcome or ought to be known to be unwelcome, including aggressive or intimidating approaches to another individual, throwing articles in a deliberate or aggressive manner, and/or physical striking of an individual; or
any act that gives rise to concern for the safety of another individual.
Prohibition: All individuals interacting with Workers are prohibited from engaging in inappropriate Conduct in a Workplace.
Procedures:
-
Township employees have the authority to remove any individual who engages in inappropriate Conduct from a Township-controlled location. The Ontario Provincial Police may be contacted.
-
The Township shall post in all buildings where the public has access, in a conspicuous location, appropriate signage that identifies the expectation of a respectful workplace.
-
Copies of HR-003 Workplace Violence and Harassment Prevention Policy and HR—026 Respect in the Workplace Policy will be readily available to anyone entering a municipal facility upon request.
-
Safety of Workers is a priority. Workers should not place themselves in a situation which could result in personal harm. Workers should follow the steps outlined below when addressing an individual’s inappropriate Conduct:
(a) Assess the situation (do not engage in physical confrontation). (b) Address the individual in a firm and courteous manner. if possible, this should be done with two Township employees. (c) Request the individual’s cooperation and advise them of potential next steps. (d) if the individual does not cooperate, and the facility, event, or property is at a Townshipcontrolled location, ask the individual to leave the facility, event or property. if the individual does not cooperate, and the facility, event, or property is at a location that is not Township—controlled, the Township Worker should leave the location. (e) if appropriate, speak to others present to obtain information about the individual engaging in inappropriate Conduct, including name, address, and contact information.
(f) Contact the Ontario Provincial Police if the individual refuses to leave a Townshipcontrolled location. (g) Complete an Employee incident Form (Policy HS-005 General Safety Rules Appendix A) and provide it to the Manager with responsibility over the Worker or, in the case of an elected official, to the Township’s Human Resources. —
Schedule A HR-026 Respect in the Workplace Policy
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(h) The Employee Incident Form (Policy HS—OOS General Safety Rules Appendix A) will be reviewed by a Manager of the Township in consultation with the Township’s Human Resources. The Manager, in consultation with the Township’s Human Resources, will determine whether there has been Inappropriate Conduct in contravention of this policy. -—
- Consequences:
(a) A Manager of the Township will send an individual found to have engaged in Inappropriate Conduct a written notice outlining the inappropriate Conduct. The notice will outline consequences in the event of further inappropriate Conduct. (b) Should the individual be found to have engaged in inappropriate Conduct a second time within twenty—four(24) months of receiving the written notice under Section 5(a) above, the appropriate Director, in consultation with the Township’s Human Resources, will determine consequences to apply. The individual may be required to act/communicate through an agent in their dealings with Township Workers, and restrictions may be imposed on the individual in relation to attending Township-controlled locations, for a period of up to six (6) months. Written notice of the requirement to act/communicate through an agent and of any restrictions in relation to attending Township-controlled locations will be sent to the individual by the appropriate Director. (0) Should the individual be found to have engaged in inappropriate Conduct within twentyfour (24) months of the ending of the restrictions imposed under Section 5(b), the appropriate Director, in consultation with the Township’s Human Resources, will determine consequences to apply. The individual may be required to deal through an agent, and restrictions may be imposed on the individual in relation to attending Township-controlled locations, for a further period, which may include for an indefinite period (i.e. until further notice from the Township). Written notice of the requirement to act/communicate through an agent and of any restrictions in relation to attending Township-controlled locations will be sent to the individual by the appropriate Director. 6. Appeal Process:
(a)An individual that has been subject to a consequence under Section 5 may submit an appeal in writing to the Chief Administrative Officer outlining the reason for the appeal within twenty—one (21) days of the date of the notice. (b) The Chief Administrative Officer will review the appeal in consultation with relevant staff and a decision will be rendered. 7. Township employees shall immediately notify police if an individual who has been served a Notice of Trespass in relation to a particular Township-controlled location attends at the location while the Notice of Trespass is in effect. 8. The Chief Administrative Officer or their designate may refer an individual’s actions to law enforcement or take other immediate actions as required in order to ensure the health and safety of Township Workers.
Schedule A HR-026 Respect in the Workplace Policy
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9. The provisions of HS—003Workplace Violence & Harassment Policy continue to apply and shall be followed in cases of Workplace Violence and Harassment complaints submitted by employees of the Township. 10. Information and training will be provided to Workers concerning the policy and procedures, risks, prevention programs and options which includes the maintenance of comprehensive training records.
Schedule A HR-OZGRespect in the Workplace Policy
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