Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: February 9, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole Meeting February 9, 2016 Time: 7:00 p.m. Location: Council Chambers Meeting # 5 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Norm Roberts, Bill Robinson, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, LIndsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:03 p.m.
Scheduled Closed Session - n/a
Declaration of pecuniary interest and the general nature thereof - n/a
Recess - n/a
Delegations
a)
Reid Shepherd and Anne Marie Young, County of Frontenac, re: Harrowsmith CIP An overview of the Community Improvement Plan for Harrowsmith was provided by Mr. Shepherd and Ms. Young.on behalf of the County of Frontenac. The Township benefits include stimulating development and economic activity, enhanced appearance of commercial buildings, help to ensure safety and accessibility and property tax revenues. Public consultations will be scheduled in the near future.
b)
Kevin Riley, Utilities Kingston, re: Sydenham Water Annual Report Mr. Riley spoke to the report included in the agenda package. He noted that there were no problems in 2015 and plant operations ran smoothly. Council will provide confirmation of receiving the reports by resolution on February 16.
c)
Jim Miller and Katie Morrow, Utilities Kingston, re: Water Capacity Ms. Morrow and Mr. Miller reviewed their presentation with Council and explained how water capacity of the plant is calculated based on MOE guidelines and current consumption. The original design of the treatment plant used a conservative approach for estimating flows and the factors that impact the calculation of committed and uncommitted capacity are the residential density and per person water use. Further assessment will be undertaken. Deputy Mayor Sutherland raised numerous questions about the calculations in their report.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Proposal to Demolish and Rebuild Cottage within 30 metres of Loughborough Lake, Concession XI, Pt Lot 4, Storrington District
Committee of the Whole February 9, 2016 Council supported the Planner’s interpretation on this request; if the cottage is demolished it can’t be built on the same footprint as there is room on the lot to rebuild and meet the minimum setbacks of the current zoning by-law. b)
Lindsay Mills, Planner, re: Closing of Road Allowance in between Lots 18 & 19 and Concessions VIII and IX, Storrington District Council was supportive of closing and selling the road allowance provided that the remaining land-locked piece of road allowance is sold to the abutting landowners at the same time.
Reports for Information - n/a
Rise & Report
a)
Cataraqui Region Conservation Authority No update.
b)
Rideau Valley Conservation Authority The January 28 meeting dealt with the appointments of Chair and Vice Chair and other necessary business.
c)
Quinte Region Conservation Authority The QRCA are trying to buy property across from their offices in Belleville.
d)
Portland Heritage No update.
Information Items
a)
Rob McRae, Watershed Planning Coordinator, re: Request for Input-Source Protection Committee
b)
Dawn E. Clarke, Chair, Seeley’s Bay United Church of Canada, re: Save a Family from Syria sponsorship
c)
Township Letter re: Resolution endorsement for Basic Income Guarantee
d)
Township Letter, re: Johnston Point Reports and Provincially Significant Wetlands
e)
Around the Rideau - January/February 2016 Newsletter
f)
Frontenac Community Arena - Free Public Skating through Healthy Community Challenge.
Notice of Motions - n/a
Announcements
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Committee of the Whole February 9, 2016 a)
The recent employee emergency at the Public Works garage was noted and Council requested that those who provided first response should be commended.
b)
Councillor Schjerning asked about township facilities that have an AED and what training has been provided for these units. Wayne Orr noted that both the Keeley Road and George Street offices have a defib on site and staff are trained to use. There is also a unit installed at the Bedford Hall and the Storrington Centre, however only local users of the facilities have been trained to use. A unit is also installed at the community arena.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session- n/a
Adjournment
a)
The meeting adjourned at 8:45 p.m.
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