Committee of the Whole - 12 Nov 2016 - Agenda

Published November 12, 2016

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Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: November 12, 2016 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA

TIME: DATE: PLACE:

9:00 AM, Saturday, November 12, 2016 Council Chambers.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Reports Requiring Action

(a)

2017 Budget

Public Requests

(a)

David Townsend, Executive Director, Southern Frontenac Community Services, re: Funding Request

(b)

Mike Nolan, Tett Park Association, re: 2017 Budget Request

Question of Clarity (from the public on outcome of agenda items)

Adjournment

2 - 36

37 - 38

Property Tax Primer

Tax Bill is made up of 3 components: • Township share set by Council + • County Share set by County Council + • Education Share set by the Province

Page 2 of 39

We only have control over the Township share

Property Tax Primer (continued)

Target set by Council was 2.2% increase on Township share of Tax bill % Target = 2017 SF Taxes – 2016 SF Taxes 2016 SF Taxes The 2017 SF Taxes also incorporates the assessment adjustment on the average phased-in residential property value Page 3 of 39

Property Tax Primer (continued)

SF to be raised by taxes = $ Expenses - $ Revenues Township Rate =

SF to be raised by taxes Total Weighted Assessment

SF Share of Taxes= Township Rate X Property Assessment + Solid Waste Charge Page 4 of 39

Property Tax Primer (continued)

Tax Bill = Township + County + Education Rates X Property Assessment + Local Improvement Charge (including Solid Waste, Trailer Licence) Assessment values are set by MPAC Page 5 of 39

Transfer from Reserves / Transfer to Capital

Throughout the operating budget, you will see references to Transfer from Reserves and Transfer to Capital. Transfer from Reserves fund expenditures and are primarily driven from the Capital budget as identified. Transfer to Capital is the way we move capital expenditures identified in the Capital Budget into the Operating Budget. Page 6 of 39

From year to year, these amounts will fluctuate which can create large variances listed in the Operating Budget.

High Level Summary of Changes

Assessment 2017 is the 1st year of the 4 year re-assessment cycle by MPAC for the period of 2017 to 2020. Any reductions in assessment are processed in the 1st year whereas increases are divided over the 4 years. Preliminary 2017 MPAC weighted assessment shows a reduction of 0.23% overall which can be broken down as -1.08% phase-in and 0.85% growth.

Page 7 of 39

MPAC forecast over the 4 years is an increase in phase-in assessment of 3.53%

High Level Summary of Changes

The following is a summary of key changes from last year’s budget. The listing incorporates all items directed by Council, requested by staff and recommended by committees. The impact of the $925,273 net change exceeds Council’s 2.2% target. The taxpayer impact based on average phased-in assessment for this initial summary would be 4.22% which equals $62.09 Page 8 of 39

High Level Summary of Changes Cost Savings • Reduced recreation students

-7,433 -7,433

Lost Revenues • Student Funding • Loughborough garage rent

16,600 21,772 38,372

Increased Revenues • OCIF • Investment Income • Recycling funding & processing

-113,289 -104,500 22,000 -239,789

Page 9 of 39

High Level Summary of Changes (continued)

• • • • • •

Increased Costs Current Year Asset Investment Reserve Impact OPP new contract Committed staffing costs Hydro incl. streetlights SCBA Reserve Verona Medical Clinic – Allowance for Maintenance

183,920 63,794 290,997 54,352 40,000 10,000 643,063

Page 10 of 39

High Level Summary of Changes (continued)

Enhanced Services • Community Grants: S&A Canada 150th CFDC Ken Garrett Park NFCS after school program Bradshaw school program • Expanded roads construction

10,000 35,000 35,000 5,000 3,000 262,500

Page 11 of 39

High Level Summary of Changes (continued) Enhanced Services (continued) • Staffing: Organizational review staffing (5 mths) PW – Light Equipment operator converted from weekend PW – Mechanic – offset with reduced contracted services PW- Co-op student (2nd term)

45,000 31,872 22,064 13,350 462,086

• Miscellaneous across all areas

28,973

Total Variance 2017 vs 2016 Budget

925,273

Page 12 of 39

Draft Budget

To meet the 2.2% taxpayer impact based on the average phased-in residential property, a net impact of $363,495 in changes is required. Two scenarios were considered in meeting this required change:

Removing the solid waste charge from the tax bill with a further reduction of $180,327
Removing enhancements or reducing budget lines to meet the required net impact of $363,495 Page 13 of 39

Draft Budget (continued)

Option 1: Removing the solid waste charge from the tax bill: At the October 14th Committee of the Whole meeting, staff were asked to consider the impact of this change. Removing the solid waste charge removes the revenue being collected from specific individuals and the cost of Solid Waste Services is then funded across the entire tax base

Page 14 of 39

Draft Budget (continued) Option 1 (continued) In addition to removing the solid waste charge, a further reduction of $180,327 would be needed. Staff/ CAO Adjustments Community Grant - Ken Garrett Park Community Grant - CFDC PW - Light Equipment Operator PW- Mechanic Reserve - Arena Floor Outdoor Movie screen operating costs Other adjustment

-35,000 -35,000 -31,872 -22,064 -50,000 -6,600 209

Total

-180,327

Page 15 of 39

Draft Budget (continued) Option 1 (continued) The chart below provides a comparison of the Township’s portion of a tax bill for the average taxpayer based on these changes Option 2: The alternative to removing the solid waste charge from the tax bill is to find an additional $182,959 in savings. The CAO in consultation with management would search to find such savings if directed.

Page 16 of 39

2017 CAPITAL BUDGET - Draft November 1, 2016

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

GENERAL GOVERNMENT Corporate Services New Projects Great Plains - Customer Self Serve Module / e-send Total PROTECTIVE SERVICES Building Carried Forward from 2016 Pick up Truck/SUV (replacing 2007) Sub-total Fire Carried Forward from 2016 Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27

Working Funds

40,000 40,000

35,000 35,000

35,000 45,000

Building Equipment

35,000 45,000

Fiscal-Working Funds Rolling - Fire Reserve

30,000

Fiscal-Working Funds (unspent Capital)

New Projects New-Commercial bunker gear washer/dryer-Station 8 New Recruits - Pagers/Gear X 30 Thermal Imaging Camera Pumper Replacement - 1991 GMC Sub-total

35,000 60,000 7,000 350,000 532,000

72,000

350,000 460,000

Total

567,000

72,000

495,000

TRANSPORTATION DEPARTMENT Carried Forward from 2015 Sand Dome - Doors - Hartington Sand Dome - Doors - Bedford Keeley- Paint Booth Conversion to service bay

50,000 50,000 10,000

Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res

300,000 28,000 10,000 60,000

Working Funds Vertical - Facilities Res Vertical - Facilities Res

5,000 30,000

Keeley Patrol yard - Front power gate

35,000

Keeley Admin - Finalize renovations

35,000

Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res (10k from 2016) Vertical - Facilities Res

Portland Yard - New Overhead doors & operators Half ton - 4 X 4 - Replace FT-51

15,000 35,000

Vertical - Facilities Res Rolling - Capital - Roads

3/4 ton 4 X 4 with Plow/Sander-replace FT-02 Bulldozer - replace FT-92 and BT-92 Wood Chipper - replace FT-85

60,000 120,000 60,000

Garbage Truck - replace 2010 and transfer to recreation

250,000

Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads 75,000 Rolling - Capital Roads, 50,000 Recreation, 125,000 Landfill closure

Truck Scanner Box Paver for Tandem Inverary Intersection - Traffic Signals - Back up solar

7,500 6,000 12,000

5,000 60,000 7,000

Rolling - Fire Reserve

Carried Forward from 2016

Radio Communication (Fire and PW)

Street Lights - New LED Installation Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement New Projects Bedford Patrol yard - Fire Seperation Keeley Patrol yard - Garage Door replacements

Linear Asset Construction-Villages/Local Roads/Arterial Roads

Total SYDENHAM WATER Water Tower Total ENVIRONMENTAL SERVICES Sanitation-Disposal Attendant Building Establish Transfer Station Sub-total Total

Working Funds

7,500 6,000 12,000

5,500,000 4,205,339

600,997 693,664

6,678,500 4,230,839

1,753,997 693,664

20,000 20,000

20,000 25,000 45,000 65,000

20,000 20,000

Water Reserve 0

20,000 25,000 0 0

45,000 65,000

Dev Chgs 200,000 OCIF 222,568 AIR 400,997 County FGT 471,096 (City 93,929 to 2018)

Landfill Closure Landfill Closure 0 0

Page 17 of 39

2017 CAPITAL BUDGET - Draft November 1, 2016

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment Energy Audit Carried Forward from 2014 OPP Building -Garage Floor Drains

Rec Res 10,000 Vert-Fac Res 23,000 Federal Gas Tax

33,000 32,500

20,000

118,212

Bradshaw- Station 1 paving - per study

8,000

Wash Curtains (Stn 5 & 8)

12,000

Verona-Station 3 repairs as per study

5,000

18,800

1,000,000

10,000

Vertical - Facilities

Verona Medical - Lighting and Flooring upgrade

5,000

Windows/insulation - Station 5

25,000

Vertical - Facilities 11,000 Vertical Fac Res 2016-14,000-FiscalWorking Funds (unspent Capital)

New Hall-Perth Rd- Station 6 (Land/ Architect)

Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Carried Forward from 2016 Paving - Station 7

Vertical - Facilities Res DCF 103,212 Vert-Fac Res 15,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res Carry over 2015: DCF 87,000 FGT 250,000 Vert-Fac 663,000

New Projects

Total

1,287,512

RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2015 Museum - Window Replacement Carried Forward from 2016 Fermoy Hall - Building upgrades, well, paint insulation, septic

system
Glendower Hall - Front Step Replacement

1,287,512

(8,000 from 2013)

11,000

8,000

4,000

30,000

Parkland

40,000 19,000 60,000

Parkland Parkland

500,000

333,333 166,667

CIP 150 application Parkland

155,000

77,500

ON 150 application Parkland

10,000 5,000 20,000

Battersea Ball Park - New Playground Equipment

30,000

15,000

Inverary Ball Park - New Playground Equipment

30,000

15,000

Tett Park - Swing Set Replacement Centennial Park - Portable Soccer Nets

5,000 6,500

Centennial Park - Upper Ball Diamond Repair Boat Launch upgrades (Buck Lake & Knowlton) New Projects Storrington Centre - accessible washrooms, update septic, parking lot improvements, retrofitting, kitchen update, space reconfiguration Point Park- accessible pathway, washroom & building upgrades, reconstruct tennis court for multi-use, replace play structure Wilmer Ball Park - Repair Retaining Wall Wilmer Ball Park - Install New Fence Gilmour Point - Design of New Public Wash/Changerooms

Total

929,500 TOTALS

4,000

Parkland

77,500

651,333 278,167

9,567,512 4,302,839

4,292,842 971,831

Parkland Parkland Parkland Fundraising Parkland Fundraising Parkland Parkland Parkland

2016 Project on hold pending follow up report to, and approval from Council ** 2017 Project recommended to be put on hold pending follow up report with business case and further information on funding sources, impact on service levels and staffing

Page 18 of 39

Year 2017 Linear Asset Construction Sunbury Road Stars Corner (Wilton & Yarker) Harrowsmith Phase 2 Devil Lake Culvert #9 Green Bay Bridge #28 Moreland Dixon Culvert #2 Bridge Replacement Study/Design Hard Surface Preservation Bedford Road Buck Bay Road Randy Clark Road York Road Bradshaw Road Deer Creek Subdivision Total

Engineering Design/Preliminary Work

150,000 550,000 1,000,000 50,000 600,000 150,000 50,000 800,000 1,000,000 300,000 350,000 100,000 250,000 150,000 5,500,000

Page 19 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Summary of Revenue and Expense

Actuals

2016-2017 Budget

2016 Budget

30-Sep-16

2017 Budget

Variance $

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants

188,000

16,616,228

187,750

-250

-0.13%

2,227,404

1,906,261

1,017,469

-1,209,935

-54.32%

724,405

603,909

696,339

-28,066

-3.87%

1,762,879

1,296,653

2,119,735

356,856

20.24%

Grants from Other Municipalities

672,953

579,025

-93,928

-13.96%

Investment Income

151,600

113,732

251,000

99,400

65.57%

Penalties and interest on taxes

360,000

256,562

360,000

0.00%

Donations

158,500

43,780

38,500

-120,000

-75.71%

Other

22,065

108,300

16,065

-6,000

-27.19%

Transfers From Reserves/Reserve Funds

5,259,206

1,953,907

4,482,943

-776,263

-14.76%

TOTAL Revenue

11,527,012

22,899,332

9,748,826

-1,778,186

-15.43%

3,445,047

2,838,193

3,677,259

232,212

6.74%

Fire

2,748,408

1,032,429

3,108,204

359,796

13.09%

Police

2,958,010

2,201,515

3,022,718

64,708

2.19%

Conservation Authorities

207,670

253,677

220,392

12,722

6.13%

Protective Inspections and Control

117,350

72,284

119,683

2,333

1.99%

Emergency Measures

1,960

473

1,951

-9

-0.47%

Building Department

492,955

236,338

543,246

50,291

10.20%

Roadway Maintenance

11,313,935

7,254,806

10,801,282

-512,653

-4.53%

Winter Control

1,979,819

1,180,727

1,912,992

-66,827

-3.38%

363,547

165,873

391,842

28,295

7.78%

Solid Waste Management

2,698,152

1,636,591

2,435,368

-262,784

-9.74%

Parks, Recreation and Cemeteries

1,407,489

818,812

1,664,804

257,315

18.28%

327,311

207,785

425,043

97,732

29.86%

TOTAL Expense

28,061,653

17,899,501

28,324,784

263,131

0.94%

TO BE RAISED BY TAXATION

16,534,641

-4,999,831

18,575,958

2,041,317

12.35%

OPERATING EXPENSE General Government Protection to Persons and Property

Transportation Services

Environmental Services Water System

Planning and Development

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $251,167 PROPERTY WILL INCREASE 2.20% WHICH EQUALS $32.41

Page 20 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - Nov vember 1, 2016 (Option 1) General Government Detail

2016-2017 Budget

Actuals 2016 Budget

30-Sep-16

2017 Budget

Variance $

GENERAL MUNICIPAL ACTIVITY

Revenue

Taxation - Supplementary & PIL

188,000

16,616,228

187,750

-250

-0.13%

Government Grants

1,481,300

1,110,975

1,481,300

0.00%

Investment Income

146,500

110,837

251,000

104,500

71.33%

Penalties and interest on taxes

360,000

256,562

360,000

0.00%

Other

53,759

0.00%

Total Revenue

2,175,800

18,148,361

2,280,050

104,250

4.79%

Expense 0

0.00%

Transfer to Reserves

1,599,674

1,653,431

1,783,594

183,920

11.50%

Total Expense

1,599,674

1,653,456

1,783,594

183,920

11.50%

TOTAL GENERAL MUNCIPAL ACTIVITY

-576,126

-16,494,905

-496,456

79,670

-13.83%

14,000

0.00%

5,000

100.00%

14,000

19,000

5,000

35.71%

Operations
COUNCIL
Revenue
Grants from Other Municipalities
Transfer from Reserves
Total Revenue
Expense
Remuneration

147,857

109,618

154,887

7,030

4.75%

Benefits

2,594

3,169

3,476

882

33.98%

Memberships, Training and Travel

34,000

22,703

34,000

0.00%

Communications

9,880

8,848

12,613

2,733

27.66%

Council Operations

27,262

20,855

29,593

2,331

8.55%

Grants

152,000

31,668

175,000

23,000

15.13%

0.00%

Transfer to Capital
Transfer to Reserves

10,000

0.00%

Total Expense

383,593

206,861

419,568

35,975

9.38%

TOTAL COUNCIL

369,593

206,861

400,568

30,975

8.38%

Transfer from Reserves

0.00%

Total Revenue

100.00%

Remuneration

0.00%

Benefits

0.00%

Memberships, Training and Travel

0.00%

Communications

0.00%

ELECTIONS
Revenue
Expense
Elections Operations

0.00%

Transfer to Reserves

25,000

0.00%

Total Expense

25,000

0.00%

TOTAL ELECTIONS

25,000

0.00%

Page 21 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - Nov vember 1, 2016 (Option 1) General Government Detail

Actuals

2016-2017 Budget

2016 Budget

30-Sep-16

2017 Budget

Variance $

CORPORATE SERVICES
Revenue
User Charges

12,200

Licenses, Permits and Rents
Government Grants

10,341

11,950

1,600

757

1,600

1,000

2,875

0.00%

Transfer from Reserves

56,500

7,123

40,000

-16,500

-29.20%

Total Revenue

71,300

21,096

53,550

-17,750

-24.89%

Remuneration

618,186

465,130

664,042

45,856

7.42%

Benefits

191,327

138,842

214,339

23,012

12.03%

0.00%

Memberships, Training and Travel

21,050

14,618

23,450

2,400

11.40%

Communications

45,135

36,946

45,936

801

1.77%

Professional and Consulting Fees

93,260

83,941

56,650

-36,610

-39.26%

Administrative Operations

145,539

68,688

109,608

-35,931

-24.69%

59 Transfer to Capital

32,500

7,123

40,000

7,500

23.08%

Total Expense

1,146,997

815,288

1,154,025

7,028

0.61%

TOTAL CORPORATE SERVICES

1,075,697

794,191

1,100,475

24,778

2.30%

208,139

157,075

198,755

-9,384

-4.51%

Other

-250

-2.05%

0.00%

-1,000 -100.00%

Expense
Inter Departmental Transfer
ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Donations

0.00%

30,000

18,729

25,000

-5,000

-16.67%

238,139

175,854

223,755

-14,384

-6.04%

2,175

0.00%

66 Transfer from Reserves Total Revenue

Expense
Remuneration
Inter Departmental Transfer

129

300

100.00%

2,500

8,462

2,500

0.00%

Facilities Operating Costs

155,619

103,094

169,489

13,870

8.91%

72 Transfer to Capital

30,000

18,729

25,000

-5,000

-16.67%

Transfer to Reserves

101,664

5,000

97,783

-3,881

-3.82%

Total Expense

289,783

137,589

295,071

5,288

1.82%

TOTAL ADMINISTRATIVE FACILITIES

51,644

-38,265

71,316

19,672

38.09%

76 Total General Government

945,808

-15,507,118

1,100,904

155,096

16.40%

Professional and Consulting Fees

Explanation of Significant Variances

Line 5

Investment - AMO - One Investment Program

Line 11

In year - AIR

line 24

website - vendor and planning subscription feeds $3,000

line 25

grants to organizations

line 71

Hartington site ongoing monitoring $7,500

Page 22 of 39

TOWNSHIP OF SOUTH FRONTE ENAC 2017 Draft Budget - November 1, 1 2016 (Option 1) Protection to Persons and Property Detail

2016-2017 Budget

Actuals 2016 Budget

30-Sep-16

2017 Budget

Variance $

FIRE

Revenue

User Charges

59,500

14,035

69,500

10,000

16.81%

Grants from Other Municipalities

0.00%

Other

0.00%

Transfer from Reserves

1,325,615

93,382

1,638,212

312,597

23.58%

Total Revenue

1,385,115

107,418

1,707,712

322,597

23.29%

Expense

Remuneration

447,265

239,423

448,154

889

0.20%

Benefits

64,523

45,486

65,405

882

1.37%

Memberships, Training and Travel

12,300

2,956

11,200

-1,100

-8.94%

Communications & Public Education

76,731

23,311

73,503

-3,228

-4.21%

Professional and Consulting Fees

3,300

1,928

2,500

-800

-24.24%

Fire Operations

228,782

151,172

228,663

-119

-0.05%

Transfer to Capital

1,390,615

93,382

1,710,212

319,597

22.98%

Transfer to Reserves

374,500

369,353

414,500

40,000

10.68%

Total Expense

2,598,016

927,012

2,954,138

356,122

13.71%

TOTAL FIRE

1,212,901

819,595

1,246,426

33,525

2.76%

Facilities Operating Costs

141,392

96,749

145,066

3,674

2.60%

Total Expense

141,392

96,749

145,066

3,674

2.60%

TOTAL FIRE FACILITIES

141,392

96,749

145,066

3,674

2.60%

911 Operations

9,000

8,667

9,000

0.00%

Total Expense

9,000

8,667

9,000

0.00%

TOTAL 911 SERVICE

9,000

8,667

9,000

0.00%

1,363,293

925,011

1,400,492

37,199

2.73%

FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE

Explanation of Significant Variances line 16

SCBA reserve

Page 23 of 39

TOWNSHIP OF SOUTH FRONT TENAC 2017 Draft Budget - Novemberr 1, 2016 (Option 1) Protection to Persons and Property Detail

POLICE

Revenue

User Charges

Government Grants

2016-2017 Budget

Actuals 2016 Budget

30-Sep-16

2017 Budget

Variance $

10,500

8,854

10,500

0.00%

Transfer from Reserves

2,500

3,000

500

20.00%

Total Revenue

13,000

8,854

13,500

500

3.85%

Expense

Remuneration

1,200

0.00%

Memberships, Training and Travel

1,600

1,700

100

6.25%

Communications

1,000

1,618

1,814

814

81.40%

Police Operations

2,941,010

2,197,672

3,004,804

63,794

2.17%

Total Expense

2,944,810

2,199,365

3,009,518

64,708

2.20%

TOTAL POLICE

2,931,810

2,190,511

2,996,018

64,208

2.19%

Government Grants

13,200

8,829

13,200

0.00%

Total Revenue

13,200

8,829

13,200

0.00%

Ride Operations

13,200

2,149

13,200

0.00%

Total Expense

13,200

2,149

13,200

0.00%

-6,680

100.00%

2,931,810

2,183,832

2,996,018

64,208

2.19%

1,500

1,100

1,530

2.00%

Conservation Authority Transfers

206,170

252,577

218,862

12,692

6.16%

Total Expense

207,670

253,677

220,392

12,722

6.13%

TOTAL CONSERVATION AUTHORITIES

207,670

253,677

220,392

12,722

6.13%

RIDE PROGRAM
Revenue
Expense
TOTAL RIDE PROGRAM
Total Police
CONSERVATION AUTHORITIES
Expense
Remuneration

Explanation of Significant Variances Line 11

OPP contract

Page 24 of 39

TOWNSHIP OF SOUTH FRONT TENAC 2017 Draft Budget - Novemberr 1, 2016 (Option 1) Protection to Persons and Property Detail

2016-2017 Budget

Actuals 2016 Budget

30-Sep-16

2017 Budget

Variance $

PROTECTIVE INSPECTIONS AND CONTROL

Revenue

User Charges

5,625

2,614

5,625

0.00%

Licenses, Permits and Rents

61,500

53,628

54,090

-7,410

-12.05%

Government Grants

21,000

8,571

21,000

0.00%

Other

2,065

0.00%

Total Revenue

90,190

64,813

82,780

-7,410

-8.22%

Expense

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

12,800

8,363

12,800

0.00%

Communications

3,125

2,603

3,125

0.00%

Professional and Consulting Fees

2,800

2,620

4,000

1,200

42.86%

Protective Operations

98,625

58,698

99,758

1,133

1.15%

Transfer to Reserves

0.00%

Total Expense

117,350

72,284

119,683

2,333

1.99%

TOTAL PROTECTIVE INSPECTIONS AND CONTROL

27,160

7,471

36,903

9,743

35.87%

Transfer from Reserves

0.00%

Total Revenue

100.00%

Remuneration

400

0.00%

Memberships, Training and Travel

200

0.00%

Communications

660

473

651

-9

-1.38%

EMERGENCY MANAGEMENT
Revenue
Expense
Emg Management Operations

700

0.00%

Total Expense

1,960

473

1,951

-9

-0.47%

TOTAL EMERGENCY MANAGEMENT

1,960

473

1,951

-9

-0.47%

Explanation of Significant Variances

Page 25 of 39

TOWNSHIP OF SOUTH FRONTE ENAC 2017 Draft Budget - November 1, 2016 (Option 1) Protection to Persons and Property Detail

2016-2017 Budget

Actuals 2016 Budget

30-Sep-16

2017 Budget

Variance $

BUILDING

Revenue

User Charges

13,000

9,334

12,000

-1,000

-7.69%

Licenses, Permits and Rents

361,200

337,003

371,200

10,000

2.77%

Government Grants

0.00%

Other

20,000

350

10,000

-10,000

-50.00%

Transfer from Reserves

75,060

127,101

52,041

69.33%

Total Revenue

469,260

346,687

520,301

51,041

10.88%

218,886

111,729

264,193

45,307

20.70%

72,737

37,254

87,534

14,797

20.34%

0.00%

12,400

1,304

10,600

-1,800

-14.52%

Expense

Remuneration

Benefits
Inter Departmental Transfer
Memberships, Training and Travel
Communications

3,770

3,033

5,330

1,560

41.38%

Professional and Consulting Fees

26,000

3,387

15,000

-11,000

-42.31%

Building Operations

79,467

42,881

81,645

2,178

2.74%

Transfer to Capital

35,000

0.00%

Transfer to Reserves

21,000

0.00%

Total Expense

469,260

220,587

520,301

51,041

10.88%

-126,101

100.00%

User Charges

2,600

3,000

2,600

0.00%

Total Revenue

2,600

3,000

2,600

0.00%

Remuneration

14,995

11,264

14,995

0.00%

Benefits

5,200

3,900

5,200

0.00%

Civic Numbers Operations

3,500

587

2,750

-750

-21.43%

Total Expense

23,695

15,751

22,945

-750

-3.16%

TOTAL CIVIC NUMBERS

21,095

12,751

20,345

-750

-3.55%

TOTAL BUILDING

21,095

-113,350

20,345

-750

-3.55%

4,552,988

3,257,114

4,676,101

123,113

2.70%

TOTAL BUILDING
CIVIC NUMBERS
Revenue
Expense
Total Protection to Persons and Property Detail

Explanation of Significant Variances

line 9/10

Percentage of Manager of Development Services

Page 26 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Transportation Services Detail

2016-2017 Budget

Actuals

Variance

2016 Budget

30-Sep-16

2017 Budget

31,000

25,000

416.67%

ROADS

Revenue

User Charges

Licenses, Permits and Rents

80,616

43,424

58,844

-21,772

-27.01%

Government Grants

113,779

109,279

222,568

108,789

95.61%

Grants from Other Municipalities

658,953

565,025

-93,928

-14.25%

Other

50,213

4,000

100.00%

Transfer from Reserve

2,741,086

1,591,911

1,768,997

-972,089

-35.46%

Total Revenue

3,600,434

1,803,572

2,650,434

-950,000

-26.39%

1,112,398

868,234

1,176,602

64,204

5.77%

6,000

8,745

Expense

Remuneration

Benefits

367,642

414,610

401,002

33,360

9.07%

Inter Departmental Transfer

-766,980

-536,501

-781,605

-14,625

1.91%

Memberships, Training and Travel

41,500

25,408

41,500

0.00%

Communications

31,366

24,721

58,166

26,800

85.44%

Professional and Consulting Fees

37,000

7,861

47,000

10,000

27.03%

Roads Operations * (see details below)

2,538,854

1,720,284

2,631,188

92,334

3.64%

Transfer to Capital

7,264,300

4,269,533

6,693,500

-570,800

-7.86%

Transfer to Reserves

687,857

460,659

533,929

-153,928

-22.38%

Total Expense

11,313,937

7,254,808

10,801,282

-512,655

-4.53%

TOTAL ROADS

7,713,503

5,451,236

8,150,848

437,345

5.67%

WINTER CONTROL

Expense

Remuneration

407,503

239,145

387,423

-20,080

-4.93%

Benefits

141,848

130,618

-11,230

-7.92%

Inter Departmental Transfer

547,997

337,373

527,105

-20,892

-3.81%

Winter Control Operations

882,471

604,209

867,846

-14,625

-1.66%

Transfer to Capital

0.00%

Total Expense

1,979,819

1,180,727

1,912,992

-66,827

-3.38%

TOTAL WINTER CONTROL

1,979,819

1,180,727

1,912,992

-66,827

-3.38%

Total Transportation Services

9,693,322

6,631,962

10,063,840

370,518

3.82%

YTD Actual 31.

Roads Operations Breakdown

2016-2017 Budget Variance

2016 Budget

30-Sep-16

2017 Budget

Maintenance - Structures

24,451

13,676

19,755

-4,696

-19.21%

Roadside Maintenance

316,500

213,401

395,500

79,000

24.96%

Hardtop Maintenance

372,000

252,431

341,000

-31,000

-8.33%

Loose Top Maintenance

313,700

185,132

226,000

-87,700

-27.96%

Safety Devices

312,500

224,165

310,500

-2,000

-0.64%

Street Lights

26,028

43,971

83,000

56,972

218.89%

Overhead

1,173,675

787,507

1,255,433

81,758

6.97%

TOTAL ROADS MAINTENANCE

2,538,854

1,720,284

2,631,188

92,334

3.64%

Explanation of Significant Variances Line 5

OCIF increase

Line 6

City Funding decrease

Line 14

AVL in vehicles

Line 29

Adjusted to rolling 5 year average

Line 33

Enhanced weedspraying and drainage

Line 37

Increase streetlight costs including hydro

Page 27 of 39

TOWNSHIP OF SOUTH FRONT TENAC 2017 Draft Budget - Novemberr 1, 2016 (Option 1) Environmental Services Detail

2016-2017 Budget

Actuals

Variance

2016 Budget

30-Sep-16

2017 Budget

361,147

240,270

369,442

8,295

2.30%

2,400

1,800

2,400

0.00%

WATER SYSTEM

Revenue

User Charges

Licenses, Permits and Rents

Government Grants

0.00%

Other

100

0.00%

Transfer from Reserves

20,000

100.00%

Total Revenue

363,547

242,170

391,842

28,295

7.78%

Expense

Remuneration

3,030

428

3,030

0.00%

Inter Departmental Transfer

109

500

100.00%

Communications

3,785

3,257

4,420

635

16.78%

Professional and Consulting Fees

138,000

86,287

151,000

13,000

9.42%

Water System Operations

77,543

75,792

90,400

12,857

16.58%

Transfer to Reserves

141,189

122,492

-18,697

-13.24%

Transfer to Capital

20,000

100.00%

Total Expense

363,547

165,873

391,842

8,295

2.28%

TOTAL WATER SYSTEM

-76,297

0.00%

SOLID WASTE AND FACILITIES MANAGEMENT

1,570,431

1,461,602

313,992

-1,256,439

-80.01%

114,600

41,739

131,000

16,400

14.31%

Revenue

User Charges

Government Grants

Transfer from Reserves

Total Revenue

Expense

410,500

61,920

129,300

-281,200

-68.50%

2,095,531

1,565,261

574,292

-1,521,239

-72.59%

Remuneration

272,992

236,065

276,185

3,193

1.17%

Benefits

91,762

79,567

95,527

3,765

4.10%

Inter Departmental Transfer

65,000

11,895

64,500

-500

-0.77%

Memberships, Training and Travel

3,300

693

3,300

0.00%

Communications

26,960

20,213

24,647

-2,313

-8.58%

Professional and Consulting Fees

106,500

46,138

106,500

0.00%

Solid Waste Management Operations

1,681,138

1,140,100

1,695,409

14,271

0.85%

Transfer to Capital

410,500

61,920

129,300

-281,200

-68.50%

Transfer to Reserves

40,000

0.00%

Total Expense

2,698,152

1,636,591

2,435,368

-262,784

-9.74%

TOTAL SOLID WASTE MANAGEMENT

602,621

71,330

1,861,076

1,258,455

208.83%

Total Environmental Services

602,621

-4,967

1,861,076

1,258,455

208.83%

Explanation of Significant Variances Line 14

Renewed contract with Utilities Kingston

Page 28 of 39

TOWNSHIP OF SOUTH FRONT TENAC 2017 Draft Budget - Novemberr 1, 2016 (Option 1) Parks, Recreation and Cemeteries Detail

Actuals

2016-2017 Budget

2016 Budget

30-Sep-16

2017 Budget

Variance $

PARKS AND RECREATION PROGRAMS

Revenue

User Charges

45,301

45,156

39,760

-5,541

-12.23%

Government Grants

18,000

14,385

6,500

-11,500

-63.89%

Donations

4,500

43,230

4,500

0.00%

Other

3,878

0.00%

Transfers From Reserves/Reserve Funds

Total Revenue

0.00%

67,801

106,649

50,760

-17,041

-25.13%

Expense

Remuneration

132,040

141,886

137,410

5,370

4.07%

Benefits

22,356

21,656

19,960

-2,396

-10.72%

Inter Departmental Transfer

7,500

1,429

6,500

-1,000

-13.33%

Memberships, Training and Travel

8,450

6,033

8,200

-250

-2.96%

Communications

10,554

10,506

13,850

3,296

31.23%

Professional and Consulting Fees

200

206

200

0.00%

Parks and Recreation Programs - Operations

60,880

110,547

71,544

10,664

17.52%

Grants

0.00%

Transfer to Capital

0.00%

Transfer to Reserves

0.00%

Total Expense

241,980

292,264

257,664

15,684

6.48%

TOTAL PARKS AND RECREATION PROGRAMS

174,179

185,615

206,904

32,725

18.79%

PARKS AND RECREATION FACILITIES

BUILDINGS

Revenue

User Charges

1,000

6,960

2,000

1,000

100.00%

Licenses, Permits and Rents

8,450

9,169

8,950

500

5.92%

Government Grants

244,167

100.00%

Grants from Other Municipalities

0.00%

Donations/Contributions

154,000

500

34,000

-120,000

-77.92%

Transfer from Reserves

438,000

152,451

545,833

107,833

24.62%

Total Revenue

601,450

169,080

834,950

233,500

38.82%

Expense

Remuneration

8,618

0.00%

Benefits

0.00%

Inter Departmental Transfer

7,000

8,753

11,300

4,300

61.43%

Communications

740

504

786

6.18%

Professional and Consulting Fees

7,600

1,221

7,600

0.00%

Building Operations

146,597

97,979

168,280

21,683

14.79%

Transfer to Capital

592,000

152,451

824,000

232,000

39.19%

753,937

269,525

1,011,965

258,028

34.22%

152,487

100,445

177,015

24,528

16.09%

40 Total Expense 41.

TOTAL BUILDINGS

Page 29 of 39

TOWNSHIP OF SOUTH FRONT TENAC 2017 Draft Budget - Novemberr 1, 2016 (Option 1) Parks, Recreation and Cemeteries Detail

PARKS

Revenue

User Charges

Licenses, Permits and Rents

Actuals

2016-2017 Budget

2016 Budget

30-Sep-16

2017 Budget

Variance $

1,000

1,235

1,000

0.00%

500

1,052

500

0.00%

Government Grants

0.00%

Donations/Contributions

0.00%

Other

0.00%

Transfer from Reserves

115,500

28,390

105,500

-10,000

-8.66%

Total Revenue

117,000

30,677

107,000

-10,000

-8.55%

Expense

Remuneration

27,828

0.00%

Benefits

0.00%

Inter Departmental Transfer

15,000

16,906

13,000

-2,000

-13.33%

Professional and Consulting Fees

8,000

712

8,000

0.00%

Parks Operations

116,855

56,561

119,112

2,257

1.93%

Transfer to Capital

115,500

28,390

105,500

-10,000

-8.66%

Total Expense

255,355

130,397

245,612

-9,743

-3.82%

TOTAL PARKS

138,355

99,721

138,612

257

0.19%

ARENA

Revenue

User Charges

0.00%

Transfer from Reserves

100.00%

Total Revenue

100.00%

Expense

Remuneration

1,200

750

1,200

0.00%

Transfer to Others

69,489

69,076

73,354

3,865

5.56%

Transfer to Reserves

0.00%

Total Expense

70,689

69,826

74,554

3,865

5.47%

TOTAL ARENA

70,689

69,826

74,554

3,865

5.47%

.71.

TOTAL PARKS AND RECREATION FACILITIES

361,531

269,992

390,182

28,651

7.92%

TOTAL PARKS AND RECREATION

535,710

455,607

597,086

61,376

11.46%

CEMETERIES

Revenue

User Charges

44,000

23,370

36,000

-8,000

-18.18%

Investment Income

5,100

2,895

-5,100

-100.00%

Donations

100.00%

Transfer From Reserves

100.00%

Total Revenue

49,100

26,265

36,000

-13,100

-26.68%

Expense

Cemetery Operations

75,528

46,799

75,008

-520

-0.69%

Transfer to Capital

100.00%

Transfer to Reserves

10,000

-10,000

-100.00%

Total Expense

85,528

56,799

75,008

-10,520

-12.30%

TOTAL CEMETERIES

36,428

30,534

39,008

2,580

7.08%

Total Parks, Recreation and Cemeteries

572,138

486,141

636,094

63,956

11.18%

Explanation of Significant Variances Line 16

Recreation guide increased cost Bedford 150th celebration - additional $5,000

Line 38

Sand and protective netting at several facilities Grass cutting increased cost

Line 83

Elimination of the lot addition reserve contribution

Page 30 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Planning and Development Detail

2016-2017 Budget

Actuals

Variance

2016 Budget

30-Sep-16

2017 Budget

112,100

17,000

17.88%

PLANNING

Revenue

User Charges

Government Grants

0.00%

Grants from Other Municipalities

0.00%

Transfer from Reserves

64,445

75,000

10,555

16.38%

Total Revenue

159,545

70,745

187,100

27,555

17.27%

Expense

Remuneration

133,990

99,891

199,213

65,223

48.68%

Benefits

42,615

32,390

63,739

21,124

49.57%

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

7,200

2,759

10,535

3,335

46.32%

Communications

5,450

4,902

6,707

1,257

23.06%

Professional and Consulting Fees

30,000

38,913

64,000

34,000

113.33%

Planning Operations

98,056

18,929

80,850

-17,206

-17.55%

95,100

70,745

Transfer to Capital

100.00%

Transfer to Reserves

10,000

-10,000

-100.00%

Total Expense

327,311

207,785

425,043

97,732

29.86%

TOTAL Planning and Development

167,766

137,039

237,943

70,177

41.83%

Explanation of Significant Variances line 9/10/12

Manager of Dev Services

line 14

legal fees - OMB

line 6/15

Source Water

Page 31 of 39

RESERVES & RESERVE FUNDS FORECAST - 2017 Budget CONTRIBUTION BALANCE FROM TO BEGINNING TAXATION OTHER REVENUE CAPITAL OF YEAR BDGTD REVENUES FUND FUND RESERVE Fiscal Working Funds

2,562,502

425,500

Equipment and Infrastructure General Asset Investment Reserve

1,609,344

893,094

1,750,180

275,000

Infrastructure SCBA - Fire Vertical Facilities/Property Recreation Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department

40,000 1,496,341

41,936 664,586 -142,874

43,538

Roads - Const/Imp

187,857

472,000

2,436,002

450,997

2,051,441 2,025,180

-40,000

307,283

22,813

Capital - Solid Waste Dept Linear Cemetery Lot Addition

Stabilization Planning

80,000

21,000 405,000 440,000

BALANCE END OF YEAR

40,000

51,000

1,065,800

737,824

10,000

12,813

35,000 395,000 299,000

27,936 714,586 -1,874

51,000

0 43,538

93,929

281,786

66,784

Policing Costs

858,466

Recycling

273,641

Revenue-Severance Appl.

20,000

Winter Control - Roads Dept.

670,148

Wages-Fire Department

139,934

Building Department

241,811

Water Reserve Fund

598,109

122,492

11,196,114

2,889,369

Sub-total OBLIGATORY RESERVE FUNDS 5% Parkland

3,000

855,466

92,101

149,710 20,000

700,601

93,929

175,101 2,798,797 11,205,514

586,852

155,340

651,333

90,859

2,131,389

372,616

390,212

2,113,793

Environmental Enhancement

168,912

1,550

Federal Gas Tax

325,200

Subdivider Contributions

37,171

Development Charges

Sub-total

550,692

8,000

170,462 282,500

601,392 37,171

3,249,524

550,692

RESERVE FUNDS & TRUSTS Election

58,165

25,000

Highway #38 Reconstruction

734,314

Landfill Closure

683,713

Trusts Fire Donations

19,221

2,600

21,821

Portland Historical

19,992

100

20,092

Grant Memorial

26,752

350

27,102

OHRP

22,462

Cemetery - PC

431,456

Cemetery M. Burns Trust

25,000

Cemetery - Monument PC

54,008

Cemetery - Monument PC Inc

15,499

Sub-total TOTAL

1,930,582 16,376,221

537,506

0 1,324,045

83,165 5,000

40,000

65,000 3,505,061

3,013,677

10,250

18,300 649,735

739,314 170,000

563,963

0 170,000 2,003,882 175,101 4,292,842 16,223,074

Page 32 of 39

2017 Capital Budget- Draft November 1, 2016 Summary of changes Capital budget details were presented at the October 11th and 25th Committee of the Whole meetings. The targeted capital budget based on the long range financial plan is $9.5 million The attached represents the updated capital schedule after staff review and CAO recommendations Total as Presented Removed:

14,568,512

Storrington Patrol Yard - Site Paving Centennial Park - Purchase Adjacent land Centennial Park - Outdoor Movie Screen & Equipment Gerald Ball Park - Fencing for New Dog Park Keeley Patrol Yard - Pave Plow Storage Area LIDAR 3D Imaging GIS

-300,000 -50,000 -26,000 -10,000 -15,000 -5,000

Subtotal

-406,000

Amended: Bedford Patrol Yard - Fire seperation reduced to $5,000 Water Tower from 100,000 to 20,000 for repairs, business case needed for filling station Linear Asset Construction:

Remove Sunbury Road
Sunbury Road for design and shovel ready project
remove Harrowsmith Phase 2
update description of intersection improvement to reflect Harrowsmith Intersection -Stars Corner added for design and preliminary work Subtotal

-15,000 -80,000 -4,500,000 150,000 -700,000

550,000 -4,595,000

Total Adjustment

-5,001,000

Revised Value

9,567,512

Further Staff Comments: Garbage Truck

250,000

-Could be placed on hold pending business case and review of funding sources, impact on recreation service levels and staffing

Page 33 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 High Level Summary of Changes Below is a high level summary of key changes from last year’s budget. The listing below incorporates all items directed by Council, originally requested by staff and recommended by committees. The impact of $925,273 net change exceeds Council’s 2.2% target as illustrated on the next page.

Variances in presented budget Costs Savings Reduced recreation students Lost Revenues Student funding Loughborough Garage rent Increased Revenues OCIF Investment Income Recycling funding & processing Increased Costs Current Year Asset Investment Reserve Impact SCBA Reserve OPP Verona Medical Clinic Allowance for Maintenance Committed Staffing Costs Hydro incl streetlights Enhanced Services Community Grants: -S&A Canada 150th -CFDC

Ken Garrett Park -NFCS after school program -Bradshaw school program Organizational review staffing (5 months) PW - Light Equipment Operator converted from weekend OT PW - Mechanic - offset with reduced contracted services Staffing - Co-op student Expanded Roads Construction

-7,433 -7,433 16,600 21,772 38,372 -113,289 -104,500 -22,000 -239,789 183,920 40,000 63,794 10,000 290,997 54,352 643,063

10,000 35,000 35,000 5,000 3,000 44,300 31,872 22,064 13,350 262,500 462,086

Other

28,973

Total

925,273

Page 34 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 ( High Level Summary) Summary of Revenue and Expense Actuals 2016 Budget $

2016-2017 Budget

30-Sep-16 $

2017 Budget $

Variance $

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants

188,000

16,616,228

187,750

-250

-0.13%

2,227,404

1,906,261

2,302,789

75,385

3.38%

724,405

603,909

696,339

-28,066

-3.87%

1,762,879

1,296,653

2,119,735

356,856

20.24%

Grants from Other Municipalities

672,953

579,025

-93,928

-13.96%

Investment Income

151,600

113,732

251,000

99,400

65.57%

Penalties and interest on taxes

360,000

256,562

360,000

0.00%

Donations

158,500

43,780

38,500

-120,000

-75.71%

Other

22,065

108,300

16,065

-6,000

-27.19%

Transfers From Reserves/Reserve Funds

5,259,206

1,953,907

4,482,943

-776,263

-14.76%

TOTAL Revenue

11,527,012

22,899,332

11,034,146

-492,866

-4.28%

3,445,047

2,838,193

3,735,996

290,949

8.45%

OPERATING EXPENSE General Government Protection to Persons and Property Fire

2,748,408

1,032,429

3,108,204

359,796

13.09%

Police

2,958,010

2,201,515

3,022,718

64,708

2.19%

Conservation Authorities

207,670

253,677

220,392

12,722

6.13%

Protective Inspections and Control

117,350

72,284

119,683

2,333

1.99%

Emergency Measures

1,960

473

1,951

-9

-0.47%

Building Department

492,955

236,338

543,246

50,291

10.20%

Roadway Maintenance

11,313,935

7,254,806

10,855,218

-458,717

-4.05%

Winter Control

1,979,819

1,180,727

1,912,992

-66,827

-3.38%

Transportation Services

Environmental Services Water System

363,547

165,873

391,842

28,295

7.78%

Solid Waste Management

2,698,152

1,636,591

2,435,368

-262,784

-9.74%

Parks, Recreation and Cemeteries

1,407,489

818,812

1,721,408

313,919

22.30%

Planning and Development

327,311

207,785

425,043

97,732

29.86%

TOTAL Expense

28,061,653

17,899,501

28,494,060

432,407

1.54%

TO BE RAISED BY TAXATION

16,534,641

-4,999,831

17,459,914

925,273

5.60%

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $251,167 PROPERTY WILL INCREASE 4.22% WHICH EQUALS $62.09

Page 35 of 39

TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 Summary of Changes

In order to meet the Council direction of 2.2% taxpayer impact based the average phased-in residential property, a net impact of $363,495 in changes is required. Two scenarios were considered in meeting this required change.

At the October 14th Committee of the Whole meeting, staff were asked to consider the impact of removing the $120 sanitation charge from the tax bill. In addition to removing the sanitation charge, a further reduction of $180,327 would be needed.
Removing enhancements or reducing budget lines to meet the required net impact of $363,495

Option 1 is being presented to Council as a complete package and will be presented on November 12th. Below is a summary of items removed from the budget through staff discussion and CAO recommendations to bring the budget to 2.2% taxpayer impact based on the average phased-in residential property

Staff/ CAO Adjustments Community Grant - Ken Garrett Park Community Grant - CFDC PW - Light Equipment Operator PW- Mechanic Reserve - Arena Floor Outdoor Movie screen operating costs Other adjustment

-35,000 -35,000 -31,872 -22,064 -50,000 -6,600 209

Total

-180,327

Option 2 - The alternative to removing the sanitation charge from the tax bill (option 1) is to find an additional $182,959 in savings. The CAO in consultation with management would search to find such savings if directed.

Page 36 of 39

November 8, 2016 Mayor Ron Vandewal and South Frontenac Councillors C/O Mr. Wayne Orr Township of South Frontenac Sydenham, ON K0H 2T0 Dear Mayor Vandewal and Councillors; I am writing to you today seeking financial support from the Township of South Frontenac pertaining to the acquisition and installation of two portables at the Grace Centre that will allow for increased programs, services and support to the residents of our communities here in South Frontenac. As you are aware, this project has been in the planning stages since the spring of 2015. Permissions were sought and obtained from the Planning Department and the Township Office. Project plans were developed along with a project budget with realistic timeframes for the project completion by June, 2016. Throughout the latter stages of the implementation phase, several new requirements were made by the Township of South Frontenac that had not previously been clearly communicated. In follow-up to these communication issues, I met with Mayor Vandewal and the Township’s CAO, Wayne Orr on these matters. As a result, there have been several cost overruns that have created a hardship for this Agency to manage. Without additional funding support, our Agency may be facing staff and service reductions, which we both know is counterproductive to providing services and supports for our residents. In particular, some of these costs have been incurred in new requirements for revised architectural drawings, new requirements for engineered drawings and delays in the relocation of staff and services from the George Street location to the new premises at the Grace Centre. To date, the costs incurred that were not part of the original budget are approximately $21,000 and we expect further costs to complete all inspections and Township requirements. Mayor Vandewal and Councillors, this project started out with a projected cost of approximately $60,000. It has grown to become a project of more than $128,000. We perceive the cost increases to be the result of major changes required by the Building Department. Many of these changes appear to have lacked clear communication and interpretation of building codes. This has also resulted in major deviations from our original plan clearly communicated and demonstrated to several Councillors to today’s reality.

Page 37 of 39

As a result, Southern Frontenac Community Services is seeking a one-time grant from the Township of South Frontenac to help mitigate these project changes in the amount of $25,000. At the termination of this project, Southern Frontenac Community Services would like to address the South Frontenac Council at an open Council meeting and provide a full report on the project. I thank you in advance for your thoughtful consideration of this request and for your continued support of the residents of South Frontenac that this agency serves. Sincerely,

David Townsend Executive Director cc. Nona Mariotti, Chair of the Board cc. Southern Frontenac Community Services Board of Directors

Page 38 of 39

October 27, 2016

Township of South Frontenac Budeet Submission for 2017

To whom it may concern:

The membership ofthe Tett Park Association at their annual meeting on October 20, 2016 requested the Executive of the Association pursue two (2) matters with the Township of South Frontenac. They are:

Provide and maintain a hard top surface for Tett Crescent
Provide and maintain street lights at the corners of Tett Crescent and County Road 10 (Perth Road) The rationale behind each request is as follows:

Item#1:

-ThecurrentTett Crescentroaddoesnot havethe abilityto stand upin wetweather and turns to mud.

-Whenthe roadturnsto muddrivingisdifficultbecauseofthe slipperyandswampy conditions, walking isalsodifficult andthere isa fear a resident may be injured by a slip and fall. Many of the residents and their guests would be described as seniors. -Tett Crescent is utilized for recreational purposes by both Tett Crescent and Parker Point residents and guests.

-The road not only supports the twenty (20) full time resfclents and three (3) seasonal residents located on Tett Crescent, but also the three (3) full time residents and twelve (12) seasonal residents of Parker Point who require Ten Crescent to access Parker Point. -From time to time there are accidents on Perth Road at the curve at the north entrance to Tett Crescent. When this occurs Tett Crescent becomes the alternate route fortraffic

allowing for the accident scene to be investigated and cleared.

Item »2:

-Tett Crescentisoneofthefewtownshiproad intersections, whichisnot lit at nightby a street tight. It is difficult to see the intersections ofTett Crescent and Perth Road at

night causingthe safety concern of not being prepared to stop in an adequatefashion especially in traffic.

Asa finalnote,theTett ParkAssociationwould liketo thankandcongratulatetheTownshipofSouth Frontenac on the establishment ofthe signage along Perth Roadin 2016. We believe the signscreate a positive impressionofourTownshipand bringa senseoforganizationand thoughfullness.

Yours Truly,

^^/^^. Mike Nolan President Tett Park Associatton 102TettCres. Westport, Ont.

KOG 1X0 613-273-2487

foumolans2003@>yahoo. ca

Page 39 of 39

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