Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: May 26, 2015 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, May 26, 2015 Council Chambers.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
(a)
Richard Allen, City of Kingston Councillor - Country Side District
(b)
Hina Shahzadi - Abundant Solar Energy Inc - FIT Version 4.0 Projects
(c)
Lindsay Hunter, re: Opposition to the sale of any part of Hydro One to private sources.
Reports Requiring Action
(a)
Mark Segsworth, Public Works Manager, re: Waste Diversion Statistics
50 - 63
(b)
Mark Segsworth, Public Works Manager, re: Multi Year Roads Plan
64 - 68
(c)
Mark Segsworth, Public Works Manager, re: Proposed Parking Restricted Zones
69 - 70
(d)
Mark Segsworth, Public Works Manager, re: Speed Reduction Road Sections
71 - 72
(e)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Speed Limit over Desert Lake Causeway
73
(f)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion Processing Fee for FIT Project Applications
Reports for Information
(a)
Louise Fragnito, Treasurer, re: Tax Sale Results
Rise & Report
(a)
Rideau Valley Conservation Authority
(b)
Cataraqui Region Conservation Authority
(c)
Quinte Region Conservation Authority
3 - 49
74 - 77
78 - 80
Page 2 of 80
Information Items - n/a
New Business
Closed Session (if requested)
Adjournment
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From:
Fi
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3833A Ntun Road, Harrawsmith, Ontario KOH1V0
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TEMPLATE:MUNICIPAL COUNCILSUPPOR RESOLUTIO N Section 5.1(g)(i) of the FIT Rules, Version 4.0 1
PT LT Z1 CON 12 BEDFORDAS VNFR719474 (SECONDLV); Township of South Frontenac
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TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTIO N Section 5.1(g)(i) of the FIT Rules, Version 4.0
Page 1 af 1
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FIT Reference Number
Resolution (The FIT ReferenceNumber must be inserted by the Applicant in orderfor the resolution to comply with the FIT Rules, even where Local Municipality letterhead is used. Thi s is not to be inserted by the Local Municipality.)
Date resolution was passed:
[WHEREAS]capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0.
[ANDWHEREAS
(the “Project”) on
E1/2LT Z0 CON 11 BEDFORDEXCEPTPT 1—213R16759; SOUTH FRONTENAC
Tawnshvp of South Frontenac
Signed
Page 50 of 80
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Committee of the Whole:
May 21, 2015
Agenda Date:
May 26, 2015
SUBJECT:
Waste Diversion Rates
BACKGROUND: The Wikipedia definition of Waste Diversion is * The process of diverting waste from landfills*. The Waste Diversion Rate is therefore a measure of this process. ANALYSIS: The Township of South Frontenac generally uses the Waste Diversion Ontario method for determining the Diversion Rate. The diversion varies from year to year depending on the estimated quantity of waste generated and also the approach taken to develop a diversion rate. The Diversion Rate as defined by Waste Diversion Ontario is: Diversion Rate = Diversion Tonnes Generated Tonnes (Diversion & Disposal) The challenge is to figure out just how much material is going to disposal since we do not yet have a system to weigh the garbage. We do, however, have weights for South Storrington where we export our disposal to Progressive Waste. 2014 South Storrington
970 T disposed at transfer station 281 T blue box materials to KARC
281 281 + 970
= 23% diversion
There is also the generally accepted 400 kg/capita/year waste generation rule. 400 kg X 18,100 (population) = 7,240 tonnes We delivered 1,030T to KARC in 2014. 1,030 7,240
= 14% diversion
Generally Accepted Principles (GAP) Protocol Diverted Leaf & Yard Waste MHSW Bulky Goods Scrap Metal Tires
12T 62T 406T 40T 129T 649Tonnes
Rate = 0.04 T per capita/year 18,113 X 0.04 T per capita/year 1,030 + 649 7,245
=
7,245 Tonnes
=
23%
- Does not include diversion of e-waste, bale wrap & white goods
Page 51 of 80
STAFF REPORT PUBLIC WORKS DEPARTMENT Revised rate is
1,030 + 649 + 59 (e-waste, bale wrap /white goods) 7,245
Diversion rate is 24% Waste Diversion Ontario does not provide our yearly diversion rate until the fall of that calendar year but their approach to determining our diversion rate has resulted in the following yearly rates: 2013 - 16.59% 2012 - 37.71% 2011 - 21.20% 2010 - 16.63% 2009 – 21.70% 2008 – 18.63% WDO’s calculations bring into account many variables that we are not in the position to implement such as grasscyling, kitchen organics and deposit containers. Obviously more work needs to be done on the issue of Diversion Rate. Staff will identify Municipalities of similar makeup for comparison and knowledge. FINANCIAL/STAFFING IMPLICATIONS: ATTACHMENT:
N/A
Residential Gap Manual, Sections 2.0 to 4.0 Excerpts from AECOM’s 2015 Annual Report
Submitted/approved by:
Prepared by:
Mark Segsworth P. Eng. Public Works Manager
Jamie Brash, Supervisor Facilities & Solid Waste
Page 52 of 80
2.0
GENERAL PRINCIPLES General principles agreed by the GAP Team are: General Principle #1:
Tonnes willbe used as the unit of measurement
General Principle #2: kg/capita will be the common reporting unit General Principle #3: Local circumstances General Principle #4:
will be taken into account
Waste quantities from unusual events (a.g. storms, ?oods, etc) should not be used for comparison in the annual report
The rationale for each of these principles is contained in this section.
2.1
Common Units of Measurement
General Principle #1:
Tonnes are used as the unit of measurement in Residential GAP
Tonnes are the unit of measure used in GAP. Where weigh scales are available, tonnage information is generally maintained at landfills, material recovery facilities (MRFs), composting facilities, etc. For municipalities who do not have weigh scales, Appendix C contains tables which show how to convert volume data (expressed as cubic metres or cubic yards) into tonnes.
2.2
Reporting Unit Common General Principle #2:
kg/capita reporting
is used as the common unit
Municipalities who take part in Residential GAP report the total tonnes of waste managed by different methods (described in Section 4). This information needs to be converted to a common base for comparison with other municipalities. It is clear that reporting total tonnes of waste disposed or diverted by a municipality has limited value for comparison purposes, unless a common reporting unit to compare “apples to apples" is used.
GAP Manual November 2003 Page 7
G
Page 53 of 80
Two measures are often used for this purpose: I
kg/capita/year,
or
kg/household/year.
The features and size of households in different communities in Canada vary considerably. Many multi-family units (e.g. in Vancouver) may have only one occupant, whereas single—fami|y households in other parts of Canada may have three to five or more occupants. For this reason, the total population of a municipality is considered a more suitable measure than the total number of households for Residential GAP. Population is considered a reasonable denominator, therefore kg/capita/year will be used for comparative purposes. The total population of a municipality can be found from a number of sources:
Statistics Canada Census Data is collected every 5 years (when using this data verify that the boundaries used are the same as those used by the municipality);
Many municipalities have developed population estimates for a number of different purposes. These are generally available through the Planning Department;
Municipal directories often include population estimates by municipality. These generally differ from Statistics Canada information, and are updated every 2 years.
it may be necessary to estimate the population for a given year using a few sources, or by interpolating from population data from other years.
2.3
Comparing DifferentMunicipalities General Principle #3: :..j_.
Local circumstances into account
will be taken
The waste generation and disposal rates and diversion performance of different municipalities can be compared, as long as commonly agreed methodologies are used in both cases. Local circumstances make some inter—municipa| comparisons challenging for particular waste streams. The most obvious example of this situation is yard waste. Municipalities in warm, wet climates will generate considerably more yard waste per capita than municipalities with short growing seasons (e.g. Vancouver
GAP Manual November 2003 8 Page
Page 54 of 80
vs Yellowknife). Also, older, mature municipalities with large trees will generate more leaf waste than younger municipalities.
2.4
UniqueEvents and Special Circumstances General Principle #4:
Waste quantities from unusual events (e.g. storms, floods, etc) should not be used for comparison in Residential GAP annual reporting.
Special circumstances, which generate high quantities of waste in one year (eg. demolition wastes that were generated as a result of events such as the Red River floods or the Quebec Ice Storm) should be identified separately as related to a unique event, but not be included in the year to year comparison with other communities.
GAP Manual November 2003 Page 9
G ,_.,__
Page 55 of 80
3.0
DEFINITION OF WASTE TYPES
The use of common conventions and definitions among all parties is essential to the success of the Residential GAP protocol. This section describes the meaning of various definitions to be used in Residential GAP. Significant effort has been taken to ensure that the rationale behind the definitions is transparent. As a general rule, the source of the material, i.e. residential, lC&l (industrial, commercial, institutional), etc. should be the primary determinant of waste flow categorization, not the service provider. For instance, residential apartment waste collected by a private contractor is considered residential waste.
3.1
Definition of MunicipalSolid Waste
Waste is broadly defined as all discarded materials, regardless of how they are managed. The following definition of municipal solid waste (MSW) was developed by the GAP Team as part of the MSW GAP process in 2002:
MSW (municipal solid waste) is any material for which the generator has no further use, and which is managed at waste disposal, recycling or composting sites. This definition speci?cally excludes.‘
wastes that are associated with primary resource extraction or harvesting; agricultural wastes; mining wastes; conventional air pollutants; liquid ef?uents discharged from processing or manufacturing sites; nucleur wastes; liquid and hazardous wastes (except for household hazardous waste); auto hulks; pathological wastes; gaseous wastes, and gravel and rocks.
The MSW definition includes waste from residential sources which is managed both on and off—site,and waste from lC&l (industrial, Commercial and Institutional) sources which is managed off-site. This approach is consistent with approaches used by Statscan and provincial governments, where large amounts of waste managed on-site (where they are generated) are not of interest in waste flow and diversion reporting, whereas residential waste managed on-site by methods such as backyard composting count towards waste diversion. This approach acknowledges that on-site waste management efforts for residential waste reduce the requirement to collect and process this waste, and therefore result in reduced waste management costs.
..__..____.
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GAP Manual November 2003 10 ,_~, Page
in. .1 “.79
Page 56 of 80
Wastes from construction and demolition activities which are disposed at municipal waste landfills, construction and demolition waste reused on-site and biosolids from municipal waste treatment systems which are managed at landfills are addressed in MSW GAP. Household special waste (HSW)‘is included in the definition of municipal solid waste, as it is frequently contained in municipal solid waste streams, although significant efforts are now being made to recover and address HSW separately from the non—hazardous residential waste stream. The management of hazardous waste from lC&l generators is regulated at the provincial level, and is outside of the scope of the Residential GAP process described in this document.
ResidentialWaste
3.2
Residential waste refers to waste from primary and seasonal dwellings, including all single family, multi-family, high rise and low-rise residences in urban and sub-urban areas. jj:—
Residential waste includes:
I
I
Waste
managed composting and
on-site
through
grasscyclingz;
activities
such
as
backyard
Waste collected by the municipality (either using its own staff, or through contracted companies); and Waste from residential sources transfer stations and landfills.
that
is self—hauled to depots,
Particular situations involving residential waste are clarified below, to ensure that there is no confusion about special circumstances:
Bulky and C&D Waste: Bulky items include old furniture, old appliances, etc. generated by households. Renovation wastes generated by DIY (do it yourself) activities, etc., from residential dwellings. These wastes are often managed by self-hauling rather than by the municipal collection system. They are included in residential waste quantities in GAP, Renovation waste generated by contractors working in the residential sector is considered to be commercial waste and is not included in the residential waste stream in GAP.
Multi-Unit Residences:
Waste generated by high-rise multi—familyunits, lowrise units and condominiums is included in Residential GAP. Some municipalities provide collection service for multi»unit dwellings, in others the building owners contract privately for collection, and in some municipalities there is a combination of the two types of service. All of this waste is included in the residential waste definition3’Renovation waste from apartments is considered commercial waste,
1 HSW (also known as Household Hazardous Waste HHW) refers to waste materials generated by residential households (single and multi— family units) that cannot be collected in residential materials recycling programs. HSW consist of solid or liquid materials, or containers holding gasses, which have outlived their usefulness. This waste may be flammable, corrosive, explosive or toxic. Because of the possible danger posed by HSW, these materials should not be disposed of in landfillsor sewage systems. 2 These activities are included, because they lower the residential waste management burden on municipalities. —
3 Records can be obtained from contractors and building owners. Where only collection frequency and bin volumes are provided. tonnages can be estimated using conversion tables in Appendix F.
GAP Manual November 2003 Page 17
G
Page 57 of 80
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particularly if handled by a commercial contractor, and is not included in residential waste totals.
Institutional Residents: Waste generated by institutions where people are in full time residence for a period of time (eg. senior citizens homes, prisons, university residences, etc), which is picked up under private contract (Le. not through the municipal waste collection system) is considered institutional waste‘. lfthis waste is picked up with residential waste (only likely for situations such as a small seniors home in a residential area) it is considered residential waste.
Large Student Populations: Waste generated by students living off-campus is likely to be picked up with the residential waste stream. However, the waste generated in student residences will probably be picked up under contract as institutional waste, and will not be counted in the residential waste total, per item 3 above.
Cottage Areas: Where a municipality has a large seasonal population, the number of seasonal homes should be identified if possible. These should be multiplied by an occupancy factor of 17% to reflect occupancy 2 months per year, (depending on the location) to convert the seasonal population to an “equivalent permanent population”. The reduction in permanent population in municipalities where seasonal home owners or renters spend the remainder of the year is ignored for this assessment, as the impacts are not considered significant.
Residential waste disposed outside the home (e.g., at gas stations, parks, etc) is not included in Residential GAP, as this information would be difficult to collect with any degree of accuracy. This is not expected to be a significant component of the residential waste stream, and it will be captured in the commercial waste stream addressed in MSW GAP.
Residential
3.3
|C&| Waste
do-it-yourself renovation waste should be included in Residential GAP where data are available. in some locations, DlY waste is dropped off at the landfill at some or no charge, but tonnages are inconsistently tracked. The number of drops, it available, should be multiplied by the best estimate of average load weight (from scales data if available), and a best estimate of the proportion from DIY home renovators should be identified by the staff person that is completing the GAP Residential Waste Flow Form, to develop a best estimate total for this waste. This will be challenging in some locations where residential renovation waste is classified as commercial waste.
lC&l Waste (Industrial, Commercial, lnstitutional)5 is waste generated by all nonresidential sources in a municipality, and is excluded from Residential GAP°. This includes: T4 The cw t mm onrisidered de aippiitp sspatata lasideritial
apihpohaht
may lead to spiait 5
nistthgushirig aphtain
8
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aste stiaaiii,
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tha tat.i residential waste llu _bul a L)nsi.ttenl
the separate
corricnrienls ollC&I waste
is
approach
difficult and
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2 2.’;
is
wtii aitaw lat relative IlIECC|ArEla.aVBVl
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haittis
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sactai,
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it l5 Vlcogmlad
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therefore the a atttapts ttata is likely lo Include some inactuiacles
are currently underway at an inlemational level to possibly use the following categories for lC&| waste: Industrial, and Commercial,
institutional and Service waste fur the current |CtltI waste stream
it» i
pttah
as-.t Imm aii three sectors, put the load has to be categorized as coming
Preliminary discussions
waste, which l5 iastasmiat
which l5 picked up with other commercial waste,
GAP Manual November 2003 Page 12
Service waste is probably close to our definition of commercial waste. and is used by
Page 58 of 80
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Industrial waste by manufacturing, generated and primary and secondary industries, and is managed off-site from the manufacturing This waste is generally picked up operation. under contract by the private sector. Readily accessible records are not generally available for the public or municipal staff on the amounts of industrial waste generated within municipal
boundaries7;
Commercial
waste generated by commercial operations such as shopping centres, restaurants, offices, etc. Some commercial waste (from small street—front stores, etc) may be picked up by the municipal collection system along with the residential waste*’.The waste is dealt with separately as nonresidential municlpally managed waste (NRMMW) in MSW GAP, and should not be included in residential waste quantities reported in Residential GAP.
Institutional waste is generated by institutional facilities such as schools, hospitals, facilities, seniors homes, government universities, etc. This waste is generally picked up under contract with the private sector.
3.4
Construction and Demolition (C&D)Waste
C&D waste, also referred to as DLC (demolition, landclearing and construction waste), refers to waste generated by construction and demolition activities. It generally includes materials such as concrete, brick, painted wood, rubble, drywall, metal, cardboard, doors, windows, wiring, etc. Large amounts of this waste are generated when the economy is prosperous, resulting in the increase of new construction and renovation activities. The C&D waste stream is generally managed separately from other municipal solid waste (the residential and lC&l waste streams) because of the different waste composition and diversion opportunities involved. A number of landfills across Canada accept C&D materials exclusively, with various on-site diversion activities.
Residential GAP focuses on the CSD material generated by do-it-yourself activities in residential dwellings, that is collected through residential curbside pick—up or self-haul drop-off. Larger amounts of C&D material generated by builders contracted to carry out residential renovation or construction is considered part of the commercial waste stream, and is outside the scope of Residential GAP. representatives
in
Mexico to describe waste from tourist operations.
etc.
3Rs quantities for this waste stream are generally difficult to obtain, garbage quantities may be more readily available, parlicularlyin municipalities where this waste is exclusively taken to the municipal land?ll. where such waste is exported, quarililies will not be known. but may be estimated it the waste was previously managed by the municipality prior to export,
Availability of data on this sector will vary by location.
GAP Manual November 2003 Page 73
Page 59 of 80
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3.5
HouseholdSpecial Waste
Household Special Waste (HSW)9consists of materials generated by residential households (single and multi—family units) that cannot be collected in standard residential recycling programs, and present a risk to municipal waste management systems because of their hazardous and toxic nature. HSW includes solid or liquid materials, or containers holding gases, which have outlived their usefulness. This waste may be flammable, corrosive, explosive or toxic and therefore HSW should not be disposed in landfills or sewage systems.
Waste Managed by Municipalities
3.6
Municipalities generally manage most residential waste generated within the municipality as well as some commercial waste from small businesses along the municipal collection routes, and in some cases, waste for which the municipality provides drop-oft opportunities at depots, transfer stations or landfill sites. The rules on what amount of non-residential waste is picked up or permitted at drop-off sites varies by location.
Municipalities also generally manage the waste from their own operations (parks, yards, municipal buildings, road sweepings, etc.). maintenance This waste typically arrives at the disposal site in separate vehicles e.g. works department vehicles, and may be recorded under a separate category, allowing tonnages to be identified separately from curbside and front end loader (FEL) garbage. The non-residential component of the municipal waste stream is excluded from Residential GAP, but is addressed in MSW GAP, where a non-residential municipally managed waste (NRMMW) waste category is identified.
9 The term HS‘
(huusehold special wasle)
|…._.
)3
recently
Iaplaceii the term HH‘
as…
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—
GAP Manual November 2003 Page 14
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hazardous
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Page 69 of 80
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Committee of the Whole:
May 21, 2015
Agenda Date:
May 26, 2015
SUBJECT:
Proposed Parking Restricted Zones
BACKGROUND: The need for parking restriction zones became evident with the incorporation of the new bicycle path and sidewalk on the south side of Rutledge Road from the Rutledge Bridge to the Hillside Plaza. This is the ideal time to review the current parking bylaw for the entire village of Sydenham to ensure the bylaw fits with the current configuration. Other areas of concern outside of the village of Sydenham have recently been brought to our attention to be addressed at the same time. These areas are Moreland Dixon at the location of Inverary and Collins Lakes, and at 7949 Perth Road just north of Buck Lake boat launch. ANALYSIS: The current bylaw for parking in the village of Sydenham focuses primarily on the former County Road network, being Rutledge Road, Mill Street, George Street, Stagecoach Road, and Bedford Road. Local roads and changes in the roadside environment (ie. barrier curbs instead of mountable, and new sidewalks) have not been included in the current bylaw. Many conflicts have also been identified where vehicles can park on both sides of the roadway reducing the traffic flow to one lane, parking overnight during winter control season, and where vehicles are parking on newly constructed sidewalk. Additional requests have also been received for parking restrictions at the causeway on Moreland Dixon Road between Inverary Lake and Collins Lake and at 7949 Perth Road just North of Buck Lake boat launch. The Moreland Dixon location is a popular place for ice fishing and vehicles are left on the roadway during winter operation season. The resident at 7949 Perth Road has concerns with vehicles blocking their driveway and reducing visibility on a corner with already short sightline distance. FINANCIAL/STAFFING IMPLICATIONS: N/A ATTACHMENT: Sydenham Parking Restrictions
Submitted/approved by:
Prepared by:
Mark Segsworth P. Eng. Public Works Manager
David Holliday, CET Area Supervisor
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Page 70 of 80
Page 71 of 80
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Committee of the Whole:
May 21, 2015
Agenda Date:
May 26, 2015
SUBJECT:
Speed Reduction Road Sections
BACKGROUND: Request for reduced speed limits are received and reviewed on an ad hoc basis. Various segments of road have been compiled that fit the criteria for speed reduction. ANALYSIS: The current speed limit of a rural road segment is 80 km/h by default with the lack of formal regulatory speed limit signs. Also, several of the road segments in the listing are posted but there is no bylaw associated with the current speed zone. All of these road segments were reviewed incorporating the council endorsed TAC Automated Speed Limit Guidelines analysis tool. The results of the TAC tool are included. The local OPP detachment has been notified of these speed limit reductions, and has no objections with the proposed sections. A new staff recommendation column has also been incorporated. The purpose from this is to deviate from the TAC tool for uniformity of road segments, roads within villages, or where the current posting is lower than the TAC recommendation. FINANCIAL/STAFFING IMPLICATIONS: N/A ATTACHMENT: Speed Zone Road Listing May 2015
Submitted/approved by:
Prepared by:
Mark Segsworth P. Eng. Public Works Manager
David Holliday, CET Area Supervisor
ROAD LISTING FOR SPEED REDUCTION REQUESTS- May 21, 2015
ROAD
SECTION
TAC EVALUATION COMPLETE
REDUCTION WARRANTED
TAC RECOMMENDED SPEED (KM/H)
STAFF RECOMMENDED OPP INPUT PROVIDED SPEED (KM/H)
RUTLEDGE ROAD (SPAFFORD CORNER)
500M WEST OF KEELEY TO 500M EAST OF KEELEY
X
X
70
70
X
ALTON ROAD
LOUGHBOROUGH/PORTLAND TO BEDFORD RD
X
X
60
60
X
BATTERSEA ROAD
BATTERSEA VILLAGE TO KEELERVILLE SIGN
X
X
60
60
X
FOREST ROAD
MURTON RD TO STAGECOACH RD
X
X
60
60
X
FREEMAN R0AD
END TO BEDFORD RD
X
X
60
60
X
HINCHINBROOKE ROAD
EXISTING 60KM/H ZONE TO DESERT LAKE RD
X
X
60
60
X
HOLMES ROAD
HESKA RD TO DAVIDSON RD
X
X
60
60
X
LOUGHBOROUGH PORTLAND BOUNDARY
RUTLEDGE RD TO ALTON RD
X
X
60
60
X
MURVALE ROAD
RAILTON TO FOREST ROAD
X
X
60
60
X
ROSEDALE ROAD
ALTON RD TO FREEMAN RD
X
X
60
60
X
FOUR SEASONS DRIVE
END TO HOLMES RD
X
X
60
50
X
HESKA CT
INCLUDING JOHNS WAY ROAD
X
X
60
50
X
SILVERWOOD DRIVE
END TO HOLMES RD
X
X
60
50
X
BEDFORD ROAD
TROUSDALE STORE TO ALTON ROAD
X
X
50
50
X
PRINCESS ROAD
END TO BATTERSEA RD
X
X
50
50
X
ROUND LAKE ROAD
MORELAND DIXON RD TO LATIMER RD
X
X
50
50
X
DIVISION STREET
PERTH RD TO LATIMER RD
X
X
50
40
X
FAIRGROUNDS ROAD
PERTH RD TO LATIMER RD
X
X
50
40
X
LATIMER ROAD
PERTH RD TO ROUND LAKE RD
X
X
50
40
X
DESERT LAKE ROAD
HOLLEFORD ROAD TO HUMMIINGBIRD LANE
X
X
60
40
X
Page 73 of 80
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
May 20, 2015
AGENDA DATE:
May 26, 2015
SUBJECT: Notice of Motion – Speed Limit over the Desert Lake Causeway RECOMMENDATION: That the speed limit over the Desert Lake causeway and in front of Desert Lake Campgrounds be reduced to 40 kilometres per hour and that the Public Works Department be asked to report on the possibility of the reduction to only be from Victoria Day weekend to Thanksgiving weekend. BACKGROUND: Council’s Procedural By-Law 2007-83 establishes the process for Notice of Motion as outlined below. At the May 12, 2015 Committee of the Whole meeting, Councillor Sutherland served Notice of Motion to reduce the speed limit to 40 kph over the Desert Lake Causeway and in front of the Desert Lake Campgrounds and that the Public Works Department be asked to report on the possibility of the reduction to be from Victoria Day weekend to Thanksgiving weekend. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.
Submitted/approved by: Wayne Orr, CAO
Page 74 of 80
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
May 20, 2015
AGENDA DATE:
May 26, 2015
SUBJECT: Notice of Motion – Processing Fee for FIT Project Applications RECOMMENDATION: That South Frontenac Township charge a processing fee of $300.00 for each 2015 FIT project application brought to Council and that staff bring back a recommendation to Council for reasonable cost recovery of expenses in the case of future FIT Programs. BACKGROUND: Council’s Procedural By-Law 2007-83 establishes the process for Notice of Motion as outlined below. At the May 19, 2015 Council meeting Councillor Sutherland served Notice of Motion that the Township of South Frontenac charge a processing fee of $300.00 for each 2015 FIT project application brought to Council, and that staff bring back a recommendation to Council for reasonable cost recovery of expenses in the case of future FIT Programs. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon. ATTACHMENT: Correspondence from Canadian Solar Industries Association
Submitted/approved by: Wayne Orr, CAO
Page 75 of 80
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www.:ansia.:a March 13th, 2013 Kaili Sermat-Harding Assistant Deputy Minister (Acting) Renewables and Energy Efficiency Ministry of Energy 6th Floor 880 Bay St Toronto ON M7A2C1 By Email: Kaili.Sermat-Harding@ontario.ca
Dear Ms. Sermat-Harding; Re: Feed In Tariff Program – Municipal Support Resolution Priority Points CanSIA is a national trade association that represents approximately 650 solar energy companies throughout Canada. The majority of these companies operate in the Province of Ontario. Since 1992, CanSIA has worked to develop a strong, efficient, ethical and professional Canadian solar energy industry with capacity to provide innovative solar energy solutions and to play a major role in the global transition to a sustainable, clean-energy future. The FIT application process is a central gateway to the overall success of green energy generation for Ontario and fundamental to any such process is the need for an alignment between the real impact of development and the oversight required to ensure sufficient protection of stakeholder interests. On April 5, 2012 the Ontario Power Authority was directed to implement several revisions to the Feed-in Tariff (FIT) Program, including the requirement that all applicants secure at minimum one Priority Point. Included in the Non-Project Type category is the ability for applicants, at their discretion, to gain two (2) Priority Points by obtaining a Municipal Support Resolution from the host municipality. The resolution could either be project-specific or a blanket resolution passed by Council supporting specific types of renewable energy projects in its municipality. CanSIA recognizes the need to engage with municipality at early stages of project development and welcomes the constructive involvement of municipalities in the application process.
Page 76 of 80
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Most municipalities have dealt with the Support Resolution process in manner that, we believe, was intended. That is, as a mechanism to identify any preliminary concerns the renewable energy project may cause the municipality. These municipalities have chosen to interact with the applicants for fees, if any, that are deemed reasonable – generally $100 to $500 per application. Please note that many municipalities have chosen to process Municipal Support Resolution at no cost to the applicant. Some examples of these follow in the table below. Town of Oakville City of London City of Sault Ste. Marie City of Vaughan
$78 (HST incl) $30 (HST incl) No charge No charge
Blanket Resolution Blanket Resolution Site Specific Resolution Site Specific Resolution
CanSIA would like to bring to your attention the unintended consequences of offering Priority Points for Municipal Support Resolutions. Example 1 - County of Prince Edward Attached is a “FIT Project Priority Points Application Solar” from the County of Prince Edward. Highlighted on page 4, sub-bullet “ix” is the following Project Prerequisite, “Applicant agrees to pay a levy of $7.00 per kW based on project nameplate capacity per annum to the municipality.” This is in addition to a $500 processing fee. CanSIA does not believe it was the intention for municipalities to gain a 20-year revenue stream from approval of Municipal Support Resolutions. CanSIA is hard-pressed to understand what ongoing costs the County of Prince Edward would incur that requires royalty to be paid to the municipality. Example 2 - Town of New Tecumseth Attached is the Town of New Tecumseh’s “Protocol FIT Application for Renewable Energy.” Under the section titled “Application Requirements” is a “Required processing fee of $2,500.” It appears to CanSIA that this fee is out of line with fees charged by other municipalities. As well, charging the excessive fee does not guarantee the applicant the Municipal Support Resolution and the corresponding priority points.
Page 77 of 80
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www.:ansia.:a Example 3 – City of Markham Attached is a receipt provided to an applicant seeking municipal support for a rooftop solar project. The receipt has been redacted to protect the identity of the applicant. As with the Town of New Tecumseth, the $2070.00 fee seems to be excessive and out of line with that of the majority of municipalities.
Recommendation Given the wide range of fees and a royalty demanded by Ontario municipalities and the risk that applicants may not be awarded Contract Offers by the OPA in any event, CanSIA believes it is in the best interests of the Province to regulate or cap these fees going forward. CanSIA recognizes that municipalities need to recover costs associated with processing requests from applicants and recommends the Province cap these fees at no more than $300.00 (plus applicable taxes) per application. This allows municipalities to either waive or reduce this fee at their discretion. CanSIA believes this fee level would allow municipal engagement as was intended by the policy and yet still allows the applicant to manage their risk with regards to receiving Contract Offers from the OPA. This, in our view, is a balanced approach with respect to municipal consent resolutions. We understand that this is a complex matter that may involve engagement and collaboration with other ministries and associations. CanSIA would be pleased to meet with you or your team to discuss how we might address this matter. Thank you for your early attention to this correspondence. Sincerely,
John Gorman President
CC:
Joanne Butler, Ontario Power Authority
Page 78 of 80
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
May 21st, 2015
Agenda Date:
May 26th, 2015
SUBJECT: Tax sale results RECOMMENDATION: This report is for information only. ANALYSIS: The Township recently held a sale of land by public tender for tax sale properties which closed on May 13th at 3 pm. As legislated, these properties were advertised in the Ontario Gazette for 4 weeks and were also part of our banner ad. A copy of the original listing is attached for your reference. A total of 9 properties were originally listed with 8 remaining available for tender at the time of tender closing. The owner of one of the properties came forward before the tender closing to pay the cancellation price on the property. 3 tenders were received in relation to 2 of the properties. The tenders met all the requirements and the ownership transfer is currently being finalized. The successful tenders were: Roll # 1029-010-020-02220-0000 1029-060-020-03000-0000
Cancellation Price 6,939.34 32,453.59
Tender Amount 8,225.00 35,000.00
Surplus Funds 1,285.66 2,546.41
Any surplus funds received from the cancellation price are forwarded to the court in trust where the current owner or interested party can apply to get the funds out of court. After a one year period, the Township can apply to have these funds be drawn out of court at which time it would be added to the allowance for doubtful accounts. The remaining 6 properties will be distributed to department heads to see if there is Township interest in retaining any of the properties. If there is any interest, a report would be provided to council requesting authorization to vest the property along with the business case for retaining the property. Once a tax sale has failed, the Township has a two year window to vest or take alternate measures after which, the tax sale process would need to restart. Any remaining properties will move to the next step of our tax sale policy and be included in an RFP for failed tax sale which is scheduled to take place in early September. ATTACHMENT: Sale of Land by Public Tender, closing May 13, 2015 at 3:00 p.m. Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 79 of 80
FORM 6 Municipal Act, 2001
SALE OF LAND BY PUBLIC TENDER THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Take Notice that tenders are invited for the purchase of the lands described below and will be received until 3:00 p.m. local time on May 13, 2015, at the South Frontenac Municipal Office, 4432 George Street, Sydenham Ontario. The tenders will then be opened in public on the same day as soon as possible after 3:00 p.m. at the South Frontenac Municipal Office, 4432 George Street, Sydenham. Description of Lands: Roll No. 10 29 010 030 23310 0000; PIN 36249-1070(R); Part of Lot 8, Concession 12, in the Geographic Township of Bedford, being Island 15 in Devil Lake, as in Instrument No. FR427216 (Part B), in the Township of South Frontenac, in the County of Frontenac, in the Registry Division of the Land Registry Office No. 13; File No. 11-01 Minimum Tender Amount: $22,320.82 Roll No. 10 29 010 020 02210 0000; PIN 36238-0014(LT); Part Lot 32 Concession 1 Bedford as described Firstly in BEI6392; South Frontenac; File No. 13-07 Minimum Tender Amount: $6,601.27 Roll No. 10 29 010 020 02220 0000; PIN 36238-0031(LT); Part Lot 31 Concession 1 Bedford as in FR200239 E of Portion 3, FR572028; South Frontenac; File No. 13-08 Minimum Tender Amount: $6,939.34 SOLD THROUGH TAX SALE – TENDER AMOUNT $8,225.00 Roll No. 10 29 010 040 04200 0000; PIN 36251-0242(LT); Part Lot 6 Concession 2 Bedford as in FR263491, S/T the rights of owners of adjoining parcels, if any under FR638498; South Frontenac; File No. 13-10 Minimum Tender Amount: $8,035.72 Roll No. 10 29 040 010 22700 0000; Rutledge Road; PIN 36275-0304(LT); Part Lot 2 Concession 5 Loughborough designated Part 2 Plan 13R17825; South Frontenac; File No. 13-21 Minimum Tender Amount: $5,511.25 Roll No. 10 29 040 030 06310 0000; 2268 Rutledge Rd, Sydenham; FIRSTLY: PIN 36279-0651(LT); Part Lot 9 Concession 5 Loughborough designated Parts 1 & 2, Plan 13R8604; S/T FR581330; South Frontenac; SECONDLY: PIN 36279-0868(LT); Part Lot 9 Concession 5 Loughborough designated Parts 1 & 2, Plan 13R11137; S/T FR591089; South Frontenac; File No. 13-22 Minimum Tender Amount: $22,233.52 CANCELLED APRIL 14, 2015 Roll No. 10 29 060 020 03000 0000; 4095 Perth Rd, Inverary; PIN 36292-0055(LT); Part Lot 12 Plan 24 as in FR584054; South Frontenac; File No. 13-32 Minimum Tender Amount: $32,453.59 SOLD THROUGH TAX SALE – TENDER AMOUNT $35,000.00 Roll No. 10 29 080 060 01120 0000; Bellrock Road N/S; PIN 36145-0669(LT); Part Lot 19, Concession 10, as firstly described in FR101358, lying N of County Rd No. 7; Portland; File No. 13-43 Minimum Tender Amount: $6,452.40 Roll No. 10 29 080 080 02600 0000; 6503 Road 38, Verona; PIN 36146-0248(LT); Part Lots 5, 6, 7, 8, 9, 10 W/S Frontenac ST and N/S of River Plan 35; designated Part 1, Plan 13R9924; South Frontenac; File No. 13-48 Minimum Tender Amount: $162,999.04 Tenders must be submitted in the prescribed form and must be accompanied by a deposit in the form of a money order or of a bank draft or cheque certified by a bank or trust corporation payable to the municipality and representing at least 20 per cent of the tender amount. Except as follows, the municipality makes no representation regarding the title to or any other matters relating to the land to be sold, including but not limited to the potential existence of environmental contamination, estates and interests of the federal or provincial governments or their agencies, easements and restrictive covenants, and interests acquired by adverse possession. Responsibility for ascertaining these matters rests with the potential purchasers. This sale is governed by the Municipal Act, 2001 and the Municipal Tax Sales Rules made under that Act. The successful purchaser will be required to pay the amount tendered plus accumulated taxes, HST if applicable and the relevant land transfer tax. The municipality has no obligation to provide vacant possession to the successful purchaser.
Page 80 of 80
For further information regarding this sale and a copy of the prescribed form of tender, visit: www.OntarioTaxSales.ca or if no internet access available, tender packages are available at the Municipal Offices, at a cost of $10.00 + HST, located at 4432 George Street in Sydenham or you can contact: Suzanne Rummell Deputy-Treasurer/Tax Collector The Corporation of the Township of South Frontenac 4432 George Street PO Box 100 Sydenham Ontario K0H 2T0 taxsale@southfrontenac.net
