Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 27, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole June 27, 2017 Time: 7:00 pm Location: Council Chambers Meeting # 22 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Forbes Symon, Manager of Development Services, Lindsay Mills, Planner/Deputy Clerk, Angela Maddocks, Executive Assistant 1.
Call to Order
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Sleeth declared pecuniary interest with respect to agenda item 6(e) and did not take part in the discussions.
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Michelle Foxton, President, Hartington Community Association, re: Hartington OMB Matter and Expert Reports On behalf of the Hartington Community Association, Michelle Foxton requested that Council contribute towards the expert’s costs incurred by the Association at the recent OMB Hearing of the Hartington subdivision matter and to request that the Township implement and pay for the costs associated with testing all residences in Hartington within 300 metres of the former gas station. A copy of her presentation will be included in the July 11 Council agenda.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Road Closure and Transfer: Hugheson Island, Bedford District Council was supportive of moving forward with this request.
b)
Lindsay Mills, Planner, re: Proposed Road Closure and Transfer: Jutras Council was supportive of moving forward with this request.
c)
Forbes Symon, Manager of Development Services, re: Proposed Road Closure and Transfer: Barb Campbell Lindsay Mills spoke to this report noting that this would make a more useful lot for the owner. Council was generally supportive of going ahead with this request.
d)
Forbes Symon, Manager of Development Services, re: Recommended Conditions of Draft Approval - Application for Draft Plan of Subdivision - 5550 McFadden Road.
Committee of the Whole June 27, 2017 Mayor Vandewal noted that this development will refurbishing a former sand pit. There were no concerns expressed by Council. e)
Forbes Symon, Manager of Development Services, re: Recommended Conditions of Draft Approval - Application for Draft Plan of Condominium Shield Shores Council expressed concerns about the water access for all the lots, the cutting zones as the developer has already done a lot of tree cutting, the narrow waterbody and shoreline vegetation. Forbes Symon addressed these concerns. Council was supportive of the recommended conditions.
f)
Wayne Orr, Chief Administrative Officer, re: Skateboarding Council supported the recommendation of the Chief Administrative Officer to decline the creation of a skateboard by-law that would prohibit skateboarding on the municipal office and library property in Sydenham.
Reports for Information - n/a
Rise & Report
a)
County Council Councillor McDougall provided updates on the completion of the K & P Trail acquisition, housing and homelessness review, the expanded role of the paramedics, and the waste diversion program coordinated by the County.
b)
Arena Board Councillor Revill noted that the arena is closed except for ball hockey. The work has been completed with the dehumidifier which completes the requirements of the grant.
c)
Police Services Board Wayne Orr noted that the provincial appointee position has not been filled. The concerns expressed at the Public Services Committee meeting regarding the speeding on Silverwood Drive have been forwarded to Staff Sergeant Sharron Brown.
d)
Portland Heritage Councillor McDougall reported that the new President is Andy Adams and the group has welcomed Amanda Pantrey as the New Museum Coordinator. The museum is now open on Monday, Wednesday and Saturday for the summer from 1:00 pm to 4:00 pm.
Information Items -n/a
Notice of Motions
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Committee of the Whole June 27, 2017 a)
Councillor Schjerning served two notices of motion with regard to the request from the Hartington Community Association for a financial contribution as well as a request for the Township to implement and pay for the costs associated with testing all residences in Hartington within 300m of the former gas station.
b)
Councillor Sleeth served a notice of motion to have a report to Council prepared to review the terms and timing for banking, auditors and legal services.
Announcements - n/a
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 8:10 p.m.
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