Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: May 31, 2017 Collection: Council Agendas Municipality: South Frontenac
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Document Text
TOWNSHIP OF SOUTH FRONTENAC SPECIAL COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Wednesday, May 31, 2017 Verona Lions Club Hall.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Delegations
(a)
County of Frontenac - In-Field Communications
2 - 20
(b)
Overview of County Economic Development - Successes and Future Direction
21 - 69
Adjournment
COUNTY OF FRONTENAC IN-FIELD COMMUNICATIONS PRESENTATION APRIL 6TH, 2017 PRESENTED BY: TERRY GERVAIS, CMMIII, FIRE SERVICE EXECUTIVE
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BACKGROUND • Resolution passed by County of Frontenac Councils in October 2016. • In-Field Communications Committee established in November 2016. • Jim Phillips, North Frontenac’s Public Work Manager assigned as Committee Chair. • Terry Gervais, Gervais Consulting hired to assist with Committee. • Committee met on January 17th, February 14th, and March 8th. • Sub Committee’s met on January 31st and February 21st. • Meeting Minutes were taken and approved by the Committee after each meeting. • Interim Report sent to Committee Sponsor, CAO Cheryl Robson on February 15th, 2017. • Final Report sent to Committee Sponsor, CAO Cheryl Robson on March 14th.
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COMMITTEE MEMBERS North Frontenac: •
Jim Phillips, Public Works Manager (Chair) & Eric Korhonen, Director of Emergency Services/Fire Chief
Central Frontenac •
Bill Young, Central Fire Chief & Mike Richardson, Acting Public Works Manager
South Frontenac •
Rick Chesebrough, Fire Chief & Mark Segsworth, Public Works Manager
Frontenac Islands •
Mike Quinn, Howe Island Fire Chief & Rob Dillabough, Public Works Manager
Committee Support •
Terry Gervais, Committee Facilitator
•
Sonia McLuckie, North Frontenac Public Works Administrative Administrative
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COUNCIL RESOLUTION The Committee broke the Council’s resolution down into three projects and assigned Sub-Committees to each project. Each Sub-Committee was assisted by the Facilitator.
In-field communications and dispatch tracking incident tracking and reporting system. Jim Phillips & Terry Gervais
In-field communications policy. FC Rick Chesebrough & Terry Gervais
Upgrading of current system. FC Eric Korhonen & Terry Gervais
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RESOLUTION PART 1 – REPORTING SYSTEM
“Implement an in-field communications and dispatch tracking incident tracking and reporting system that is geo-referenced. At a minimum, the tracking system will collect information regarding communications gaps, equipment failure/malfunction and dispatch issues.”
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RESOLUTION PART 1 – REPORTING SYSTEM • Working with Charlene Godfrey (County GIS) maps were printed of all 4 municipalities in the County. • Maps were then distributed to the Fire Chief’s and Public Works Managers to review for problem areas and returned to Charlene Godfrey for plotting. Once this was completed, Charlene reviewed each map with the Fire Chiefs and Public Works Managers for accuracy. • Final Mapping included problem areas based on feedback and the current tower sites. • A reporting process has been designed, in conjunction with the County GIS, that includes a process for the Fire Chiefs or Public Work Managers to submit a form by email or fax to Charlene Godfrey. This form will be kept for future needs and the areas will be plotted on a map. • The reporting process began March 1st and will continue until the end of December 2017 when it will be reviewed.
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County of Frontenac Fire/Public Works Departments In-Field Communications Issues Report Form
Please fill out this form provide it to your Fire Chief and or your PWM who will then forward this information to Charlene Godfrey at cgodfrey@frontenaccounty.ca or fax it to 613-376-6657, whenever a problem arises with in-field communications either by portable or mobile radio.
IN-FIELD COMMUNICATIONS ISSUES REPORT FORM
Date of Incident: Civic Address of Incident:
Time of Incident:
Incident No:
Address of Communications Problem if different from above:
Describe briefly the communication problem. What you were using, (portable or mobile) and was the problem intermitted or all the time. Also, include a brief description of the weather at the time. Type of Radio: Portable
Mobile
Weather: Clear
Overcast
Signal Loss:
Intermittent
Rain
Snow
Fog
Complete
Description:
Person Making the Report: Date: Contact Email Address: Contact Phone Number Verified by:
Date:
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RESOLUTION PART 2 – PROTOCOL
“Develop and implement an in-field communications protocol, that give consideration to the Lanark County model, that will ensure consistency across all municipalities. “
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RESOLUTION PART 2 – PROTOCOL • The In-Field Communications Protocol was developed based on the City of Kingston, the County of Lanark and the City of Ottawa protocols. The protocol was reviewed by the In-Field Communications Committee and signed off by the Fire Chief’s. • Training will be completed by all departments by the end of April 2017. • No formal protocol is required for the Public Works or other Municipal departments.
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RESOLUTION PART 3 – CURRENT SYSTEM
“With the guidance of the Glen Tel Radio Communications Study, (Feb 2014) prepare an internal priority list of necessary equipment requirements for the current in-field communications system including estimated cost and timelines for replacement.”
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RESOLUTION PART 3 – CURRENT SYSTEM The Committee looked at the following components of the current radio system. • Tower Infrastructure • User Gear • Costing • Timing • Additional Options
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TOWER INFRASTRUCTURE • Both the Glen Tel and Sonoptic reports, state that one of the major issues with the current radio system is the Tower infrastructure. • The Committees recommendation, based on the reports, would be to upgrade the tower infrastructure to a simulcast system which would included adding three more tower sites. • Upgrading the tower sites will also improve grounding, site security and back-up power.
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USER GEAR – STANDARDIZATION • User Gear not currently standardized across the Municipalities. The Committee feels that a standardized approach to User Gear would be beneficial for both the interoperability between work groups within the Municipalities as well as working with other Municipalities. • Standardizing User Gear creates opportunities for cost savings. • Depending on the standard specifications the purchasing of the User Gear could be limited to only where there is gaps. • All portable radios carried by the firefighters must have both paging and man-down capabilities for firefighter safety. • All pagers are re-programed or upgraded to have one paging frequency so that firefighters will get their pages anywhere, not only in the County of Frontenac but in the City of Kingston and surrounding Counties.
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USER GEAR – PURCHASING • With the standardized approach (re. purchasing of User Gear), it could be staged and moved between different work groups and Municipalities. • The User Gear purchases would be capable of handling both an Analog and Digital system which would allow some cost saving if a Digital system was purchased in the future.
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ESTIMATED COSTING
Item
Estimated Cost
New Simulcast System with three (3) additional towers
$1,500,000 - $2,000,000
Site Security (Fencing)
$15,000
Backup Generators
$60,000
Updating of User Gear (Based on Complete Switch over)
$500,000
Estimated Total
$2,075,000 - $2,575,000
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ADDITIONAL OPTIONS • Leasing the Tower Infrastructure and/or User Gear. • Exploring partnerships with the counties of Lennox & Addington, Leeds & Grenville or the City of Kingston.
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TIMING • While a more accurate schedule for implementation could be achieved by completing an Expression of Interest (EOI) and a Request for Proposal (RFP), based on discussions with vendors, it is believed that the system can be implemented within a one year’s time frame from approval.
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NEXT STEPS Initiate a process that would include an Expression of Interest (EOI) and a Request for Proposal (RFP). The process should include the following: • Upgrading the existing Analog system and User Gear to a simulcast system with proper redundancies. • Costing of providing a new Digital system and User Gear to a new simulcast system with proper redundancies. • Costing of providing a new P25 Digital system and User Gear to a new simulcast system with proper redundancies. • Costing of a leasing option for the simulcast system infrastructure both Analog and Digital. • Explore possible partnerships with the neighboring Counties of Lennox and Addington, Leeds and Grenville or the City of Kingston.
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QUESTIONS
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Community & Economic Development #InFrontenac
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1. Economic development #inFrontenac 2. The economic development ecosystem 3. (Some) of our projects 4. Questions for us 5. Questions for you
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It’s all about collaboration
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The Economic Development Ecosystem
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“Create the conditions for success” Our Approach to Economic Development Page 25 of 69
Frontenac County Economic Development Charter • Trips and Trails • Providing safe community linkages for recreation, active transportation and tourism will provide opportunities for business and assessment growth. • Local Food and Beverage • Food and Beverage Products that are grown, processed and sold locally, regionally and internationally will reinforce the reputation of the Frontenac region while providing local jobs and support for Tourism. • Recreation Lifestyle • Promotion of the #inFrontenac lifestyle with access to the natural beauty and amenities of our region, which will appeal to both families and businesses. This will be complemented by ensuring Frontenac is a “connected” community.
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What we’re in the middle of…
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Accommodation Study • • • • • •
Working with MDB Insight / Terra Consulting Over 45 one-on-one engagements Four workshops Review of local policies and best practices from other regions Draft recommendations to CDAC on June 8 Implementation to follow Page 29 of 69
Ferry by Foot • Engaged local businesses on strategies • Will work with Tourism Kingston / Kingston Accommodation Partners • Implementation 2017 - 2019 Page 30 of 69
Local Food Awareness • Working with Frontenac CFDC on mapping gaps in South Frontenac • Work to begin on wayfinding in late 2017 Page 31 of 69
Regional Signage 401 Signage Locations Selected Approval process underway with MTO Gateway Signs and more…. EOI response follow-up in June
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• • • •
Trails
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• Construction to begin any day on stretch of K&P Trail between Tichborne and Sharbot Lake • Frontenac County has entered into maintenance and marketing agreement with EOTA • K&P identified in draft provincial cycling network
www.InFrontenac.ca
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• Aimed at potential residents, visitors, and investors in Frontenac • Working with Planning, Township staff, and other agencies to ensure information is accurate and relative
Visitor Attraction • Collaborating with Land O’ Lakes, Great Waterway, Ontario Highlands, Visit Kingston • Leveraging brand success to reach visitor markets • Economic Development Charter themes benefit from increased visitors to Frontenac Page 35 of 69
It’s about making your own
Adventure #infrontenac and sharing it with the world
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The May Long Weekend
#inFrontenac
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Brand Ambassador Program
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Hanna’s Meat Pies Since our meeting my Facebook page has broken past 500 likes and I’ve been getting more feedback on it. My pies can’t stay on the shelf and I’m sure that has to do with the support I get from people like you and the county, it’s very much appreciated. Justin Hanna
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Sonset Farms We were really surprised and happy to see so much interest in our farm since being posted on the County of Frontenac Facebook and Instagram pages! We continue to get new followers on Instagram, l believe we have at least 40-50 new followers. (25 new followers just after 3 hours of the picture and description being posted… it was quite exciting!!) You did a great job in the written description, too. Thanks so much, we really appreciate all this! Thanks again:) Andrea
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Sherwood Park Campground Alison, unbelievable I forwarded the pictures you posted of me to my friends and they forwarded to their friends and so on and I have so many calls from people to come next year. I am already full for seasonal campers. Dan
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Conboy Maple Syrup …You saw for yourself how successful your help was in promotion this event. We had many people (young families) from VeronaSydenham-Kingston who certainly didn’t know us until they saw it through your program… We would like to thank you again for all your help! I was talking to Ron Vandewal at the event on Thursday night and he asked me what I thought of this program and I told him that it is the first time in my life that I felt the County was doing something to help businesses be successful and county wide. Sometimes we feel forgotten north of #7. George and Darlene
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We’re being taught as a “textbook” approach
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Questions for us?
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Questions for you…
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1. What can we do to make you champions of economic development in Frontenac?
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2. Can you each give us the name of a business that exemplifies the Frontenac Brand that may want to become an Ambassador?
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