Body: Council Type: Minutes Meeting: Regular Date: May 1, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council May, 1, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 12 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk, Darcy Knott, Fire Chief, Terry Gervais, (former Acting Fire Chief) 1.
Call to Order
a)
A moment of silence was taken in remembrance of the late Larry York who served as Storrington District Councillor for two terms.
b)
Resolution Resolution No. 2018-12-01 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT the Council meeting of May 1, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2018-12-02 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approves the agenda as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations - n/a
Approval of Minutes
a)
Council Meeting Minutes of April 17, 2018 Resolution No. 2018-12-03 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council approves the minutes of the April 17, 2018 Council meeting. Carried
Minutes of Council May, 1, 2018 9.
Business Arising from the Minutes
a)
Proposed Zoning Amendment for 2 Residential Lots - Concession V, Part of Lot 4: Morgan See By-law 2018-28
b)
Proposed Zoning Amendment for Single Detached Dwelling at Collins Lake; Corcoran See By-law 2018-29 and By-law 2018-30
Reports Requiring Action
a)
Proposed Road Allowance Closing between Lots 30 and 31, Concession X, Storrington: Campeau Council directed staff to close and sell all of the road allowance to either one or split between both neighbours. They were not in favour of selling a portion and leaving a piece.
b)
Proposed Road Allowance Trade: Part of Lot 25, Concession XIV, Bedford: Spicer/Postma Council directed staff to move forward with this request. There is no requirement to advertise as it is essentially a trade of land to provide a better configuration. The Public Works Manager is to take a look at the site to ensure there is area adequate for recycling bins, parking, mailboxes etc.
c)
Investment Update Resolution No. 2018-12-04 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council direct staff to continue with the current investment strategy as directed at the January 16th Council meeting pending the assessment of alternatives once the contract for Advisory services has been awarded. Carried
d)
Fire Budget Reallocations Resolution No. 2018-12-05 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the recommendations of the Acting Fire Chief and that $14,900 from the Capital budget be transferred from the Decontamination tent and forceable entry door to the line for new fire hall equipment. AND THAT $10,775 from the capital under $5,000 lines in the operating budget be reallocated towards bunker gear replacement. Carried
e)
Terry Gervais, Acting Fire Chief: Report on the Status of the Fire Service Mr. Gervais reviewed his report with Council and the recommendations he has prepared for Fire Chief Knott. Council thanked Mr. Gervais for his review of fire services and commended the volunteers for their assistance and patience during the transition process. Resolution No. 2018-12-06
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Minutes of Council May, 1, 2018 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the report dated May 1, 2018 on the Status of the Fire Services; AND THAT the report is forwarded the Fire Chief Knott for consideration and action. Carried f)
Sydenham Water System - Reallocation of Funds Resolution No. 2018-12-07 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve an amount of $25,000 to be transferred from the Water Hauling Station Capital Budget to the Water Tower Capital Budget. Carried
g)
Recommendations from Development Services Committee Resolution No. 2018-12-08 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council adopt the recommendations of the Development Services Committee outlined in the report dated May 1, 2018 and that this be communicated with staff of the County of Frontenac and the CFDC. Carried
h)
Options for Planning Services Mayor Vandewal requested a recorded vote on the amendment (Resolution #2018-12-10) Deputy Mayor Barr, Councillor Roberts and Mayor Vandewal voted against the amendment with the remainder of Council voting in favour. Resolution No. 2018-12-09 Moved by Councillor Sutherland Seconded by Councillor Barbeau AMENDMENT: THAT Council continue to pursue the recruitment for a Director of Development Services and hire a recruitment agency for this role. Carried Resolution No. 2018-12-10 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council adopt Model 3 as outlined in the report dated May 1, 2018, Options for Planning Services AND THAT staff be directed to take the necessary steps to recruit and implement the identified model. Carried
i)
Land Purchase - See By-law 2018-27
j)
Adoption of Heritage Committee Terms of Reference Resolution No. 2018-12-11 Moved by Councillor Revill Seconded by Councillor Sutherland
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Minutes of Council May, 1, 2018 THAT Council adopt the Draft Changes to the Heritage Committee Terms of Reference dated March 26, 2018. Carried 11.
Committee Meeting Minutes
a)
South Frontenac Recreation Committee Meeting held January 15, 2018
b)
Lakes & Trails Planning Meetings held January 23, 2018, February 28, 2018 and April 5, 2018 Councillor Sutherland noted that the Lakes and Trails Festival is scheduled for July 14, 2018 an they have expanded the program to include a street concert from 2:00 pm to 4:00 pm.
c)
South Frontenac Rides Meetings held February 12, 2018 and April 16, 2018
d)
Loughborough Canada Day Committee Meeting held February 15, 2018 Resolution No. 2018-12-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council receives for information the minutes of the following committee meetings: • South Frontenac Recreation meeting held January 15, 2018 • Lakes & Trails Planning meetings held January 23, February 28 and April 5, 2018 • South Frontenac Rides meetings held February 12 and April 16, 2018 • Loughborough District Canada Day meeting held February 15, 2018 Carried
By-laws
a)
By-law 2018-27 - Purchase of boat launch area Resolution No. 2018-12-13 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the following by-laws be given first and second reading: • By-law 2018-27 • By-law 2018-28 • By-law 2018-29 • By-law 2018-30 Carried Resolution No. 2018-12-14 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-27, being a by-law to purchase 1863 Wellington Street, plus an expansion of approximately 60 feet by 150 feet in the District of Storrington, be given third reading signed and sealed. Carried
b)
By-law 2018-28- Rezone Concession V, Part of Lot 4, Loughborough Resolution No. 2018-12-15 Moved by Councillor Sutherland Seconded by Councillor Revill
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Minutes of Council May, 1, 2018 THAT By-law 2018-28, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Waterfront Residential (RW) to Special Urban Residential First Density Zone (UR1-19), Loughborough District, be given third reading signed and sealed. Carried c)
By-law 2018-29 - Rezone Concession VII, Part Lot 33, Storrington Resolution No. 2018-12-16 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-29, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Limited Service Residential-Waterfront (RLSW) Zone to Special Waterfront Residential (RW-40) Zone, Storrington District, be given third reading, signed and sealed. Carried
d)
By-law 2018-30 - Site Plan Agreement with Helena Corcoran & Joy Benn Resolution No. 2018-12-17 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-30, being a by-law to authorize the Mayor and the Clerk to enter into a Site Plan Agreement between the Corporation of the township of South Frontenac and Helena Corcoran and Joy Benn, be given third reading signed and sealed. Carried
Reports for Information
a)
Building Activity Report - 1st Quarter 2018
b)
Cancellation of May 8 and June 12, 2018 Committee of the Whole Meeting
c)
Quarterly Financial Update to March 31, 2018
d)
Accounts Payable and Payroll Listing
e)
Public Works Public Events in May
f)
2018 Roadside Weed Spraying
g)
Trail Committee Member Report - April 2018 Councillor Sutherland commended Robert Charest for his updates on the trail. He noted the request for garbage cans at the Perth Road parking lot.
Information Items
a)
Letter to Owner of Loughborough Lake Holiday Park
b)
Jannette Amini, Manager of Legislative Services/Clerk County of Frontenac, re: Prison Farms to include Dairy Cows
c)
Councillor Sutherland - Letter to Frontenac County Council, re: Johnston Point Benefit Permit
d)
Trevor Griffin, District Manager, MNRF, Peterborough, re: Johnston Point ESA Permit Application.
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Minutes of Council May, 1, 2018 15.
Notice of Motions
a)
Councillor Revill sought Council’s support to obtain a legal opinion and clarify matters with regard to Johnston Point; specifically who is responsible for monitoring, what is the appropriate time for scrutiny. Council was supportive of having the CAO contact the township lawyer for an opinion.
Announcements/Statements by Councillors - n/a
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny questioned the cancellation of the May and June Committee of the Whole meetings. Wayne Orr explained that there are no reports for the May 8 meeting and the CAO and Deputy Clerk will be at a conference on June 12. He noted that the Chair can call a meeting if necessary for Committee of the Whole meetings in July and August although the procedural by-law provides for only one Council meeting in those months.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-31 Resolution No. 2018-12-18 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-31 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 1 day or May 2018. Carried Resolution No. 2018-12-19 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-31, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 1 day of May, 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-12-20 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of May 1, 2018 be adjourned at 8:30 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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