Body: Council Type: Minutes Meeting: Regular Date: June 2, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council June, 2, 2020 Time: 7:00 PM Location: Electronic Participation
Meeting # 13 Present in Council Chambers: Mayor Ron Vandewal Present via Teleconference: Ray Leonard, Doug Morey, Alan Revill, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Angela Maddocks - Clerk, Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services and Treasurer, Mark Segsworth - Director of Public Services Christine Woods - Senior Planner Present via Teleconference: Darcy Knott, Director of Fire and Emergency Services 1.
Call to Order
a)
Roll Call - Council Members and Staff The Clerk conducted the roll call.
b)
Resolution Resolution No. 2020-13-01 Moved by Councillor Ruttan Seconded by Councillor Revill That the Council meeting of June 2, 2020 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Approval of Agenda
a)
Resolution Resolution No. 2020-13-02 Moved by Deputy Mayor Sutherland Seconded by Councillor Ruttan That the agenda be adopted as presented. Carried
Scheduled Closed Session - not applicable
***Recess *** - not applicable
Staff Presentations/Delegations
a)
Provincial Policy Statement - 2020 - Presented by Christine Woods, Senior Planner
Minutes of Council June, 2, 2020 Council was introduced to Christine Woods, Senior Planner who reviewed the updated Provincial Policy Statement. 7.
Public Meeting - not applicable
Approval of Minutes
a)
May 19, 2020 Special Committee of the Whole Meeting Resolution No. 2020-13-03 Moved by Councillor Morey Seconded by Councillor Sleeth That the minutes of the Special Committee of the Whole meeting held May 19, 2020 be approved. Carried
b)
May 19, 2020 Council Meeting Resolution No. 2020-13-04 Moved by Councillor Sleeth Seconded by Councillor Morey That the minutes of the May 19, 2020 Council meeting be approved. Carried
Business Arising from the Minutes
a)
CAO Performance Appraisal Process Resolution No. 2020-13-05 Moved by Councillor Leonard Seconded by Councillor Barr That Council approve the modified CAO appraisal framework and timeline as outlined in this report; and That Council appoints Mayor Vandewal, Councillor Revill and Councillor Leonard to a CAO performance review committee for 2020. Carried
Reports Requiring Action
a)
Green Bay Cemetery Resolution No. 2020-13-06 Moved by Councillor Ruttan Seconded by Councillor Revill That Council support the transfer of the Green Bay Cemetery to the Township and the associated land transfer and that any costs required for the transfer of the land be paid by the Township. Carried
b)
Tender # PS-2020-09 - 2020 Micro-Surfacing Program Resolution No. 2020-13-07 Moved by Councillor Morey Seconded by Councillor Sleeth
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Minutes of Council June, 2, 2020 That Council approve the tender submission from Miller Paving Limited in the amount of $1,404,748.20 for Tender No. PS-2020-09, 2020 Micro Surfacing Program. Carried c)
Tender # PS-2020-10 - Pavement Program Resolution No. 2020-13-08 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That Council approve the tender submission from G. Williams Paving Limited in the amount of $1,027,113.50 for Tender No. PS-2020-10, Pavement Program. Carried
d)
Road and Property Exchange - Norman Lane/Perth Road ( Spicer/Postma) See By-law 2020-29.
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2020-29 - Dedicate travelled portion of Norman Lane as common and public highway Resolution No. 2020-13-09 Moved by Councillor Revill Seconded by Councillor Leonard That By-law 2020-29 be given first and second reading. Carried Resolution No. 2020-13-10 Moved by Councillor Sleeth Seconded by Councillor Revill That By-law 2020-29, being a by-law to dedicate as common and public highway certain lands in the Township of South Frontenac pursuant to Section 31 (6) of the Municipal Act, 2001 be given third reading signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items - not applicable
Notice of Motions
Announcements/Statements by Councillors
a)
Councillor Sleeth inquired about developing a Property Standards By-law or proposed changes to the Safe Properties By-law. Neil Carbone indicated that staff are compiling more data with respect to municipal by-law enforcement processes and that by-law enforcement has been identified as one of the services that all of the Frontenac townships are considering in the Regional Service Delivery process.
b)
Councillor Revill recognized the implication of setting up new technology and commended staff for their work in accomplishing good audio connections for electronic meeting purposes.
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Minutes of Council June, 2, 2020 17.
Question of Clarity (from the public on outcome of agenda items)
a)
Questions for Council from the Public Regarding COVID-19 and Township Services Deputy Mayor Sutherland commended staff for setting up the “Q and A"s on the website and for the clarity provided in the responses to residents.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2020-30 Resolution No. 2020-13-11 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2020-30, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 2 day of June, 2020. Carried Resolution No. 2020-13-12 Moved by Councillor Barr Seconded by Councillor Leonard That By-law 2020-30, being the confirmatory by-law, be given third reading, signed and sealed this 2 day of June 2020. Carried
Adjournment
a)
Resolution Resolution No. 2020-13-13 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That the Council meeting of June 2, 2020 be adjourned at 7:43 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Natural, Vibrant and Growing - a Progressive Rural Leader
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