Body: Council Type: Minutes Meeting: Regular Date: October 3, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council October, 3, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 29 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Lindsay Mills, Planner/Deputy Clerk, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-29-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of October 3, 2017 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting
a)
Resolution Resolution No. 2017-29-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT a public meeting be held to discuss planning matters related to: • Zoning By-law Amendment - Concession V, Part of Lot 7, Portland District • Zoning By-law Amendment - Concession VIII, Part of Lot 7, Storrington District Carried
b)
Application of Rezoning - Concession V, Part of Lot 7, Portland District (Jutras) Lindsay Mills explained that the purpose of the application is to rezone lands from Community Facility Zone to Special Urban Multiple Residential Zone. This is an existing 0.66 acre lot and the rezoning will permit the property to be used for three residential units. The special zone (UMR-2) will recognize that one of the residences is in a separate stand-alone building. He noted that the applicant received ownership of the road allowance by By-law 2017-51 to accommodate an engineered septic system. Mayor Vandewal commented that originally the applicant had suggested the building would be for a school, however this use is also permitted. There were no comments from the public.
c)
Application for Rezoning of Concession VIII, Part of Lot 7, Storrington District (Howlett) Lindsay Mills explained that the purpose of this application is to rezone lands
Minutes of Council October, 3, 2017 from Urban Residential First Density Zone to Special Urban Residential First Density Zone to recognize that a new residential lot would have only 64 metres (210 feet) of road frontage whereas the normal requirement is 76 metres (250 feet). The new lot would also form an “L” shape and would effectively wrap around the rear of an existing property that fronts on Sands Road. From a land use compatibility perspective this lot configuration would be undesirable because any shed or workshop constructed behind the existing residential lot would potentially invade their back yard privacy. The UR1-18 zoning will prohibit development in this location. All commenting agencies had no objection and the proposal appears to be consistent with the intent of the Official Plan. Councillor Sleeth was supportive of the rezoning. There were no comments from the public. Resolution No. 2017-29-03 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT an opportunity having been provided, the public meeting be closed. Carried 6.
Approval of Minutes
a)
Minutes of the September 19, 2017 Council Meeting Resolution No. 2017-29-04 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the September 19, 2017 Council meeting. Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Flag Protocol Policy Resolution No. 2017-29-05 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council adopt the Flag Protocol Policy as presented as amended. Carried
b)
Notice of Motion- Proclamation - Library Month Resolution No. 2017-29-06 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council endorses the recommendation outlined in the report and proclaim the month of October 2017 to be Public Library Month and October 15-21, 2017 to be Ontario Public Library Week. Carried
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Fermoy Hall
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Minutes of Council October, 3, 2017 Resolution No. 2017-29-07 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council endorse the amount of $30,000 identified in the 2017 Capital Budget for Fermoy Hall to be used for asbestos and other associated cleanup costs. Carried b)
Mark Segsworth, Public Works Manager, re: Water Meter Services Councillor Sutherland proposed a referral of the motion and an amendment to the original motion as outlined below. Resolution No. 2017-29-08 Moved by Councillor Sutherland Seconded by Councillor Schjerning THAT this matter be referred back to Public Services to deal with in 3 years or if there is a serious public health concern. Lost Resolution No. 2017-29-09 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT Council approve Resolution No. PSC-09/21-02 of the Public Services Committee: “That the Agreement dated April 4, 2017 between Utilities Kingston and the Township of South Frontenac for the operation and maintenance of the water system be amended to include provision of water meter services.” Carried Resolution No. 2017-29-10 Moved by Councillor Sutherland Seconded by Councillor Schjerning AND THAT the cost of the meters be taken from the Water Reserve and not put on water rates. Carried
c)
Mark Segsworth, Public Works Manager, re: Capital Expenditures at the Point Park Council was not supportive of this expenditure being funded from Parkland Reserve. Resolution No. 2017-29-11 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT an amount of $51,000 from the Parkland Reserve be used to fund improvements completed at the Point Park for enhancements to the Football Field, pathway sodding and rubberized surface area for the new playground equipment.
Resolution No. 2017-29-12
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Minutes of Council October, 3, 2017 Moved by Councillor Barbeau Seconded by Councillor Revill AMENDMENT TO 2017-29-11 THAT the amount of $51,000.00 be paid out of the Public Works Linear Asset Reserve. Carried 9.
Committee Meeting Minutes
a)
Portland District Recreation meeting held July 3, 2017
b)
Loughborough District Recreation meeting held August 28, 2017
c)
Bedford District Recreation meeting held September 7, 2017 Resolution No. 2017-29-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: • Portland District Recreation meeting held July 3, 2017 • Loughborough District Recreation meeting held August 28, 2017 • Bedford District Recreation meeting held September 7, 2017 Carried
By-Laws
a)
By-law 2017-61 - Concession V, Part of Lot 7, Portland District (Jutras) Resolution No. 2017-29-14 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the following by-laws be given first and second reading: • By-law 2017-61 • By-law 2017-62 Carried Resolution No. 2017-29-15 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-61, being a by-law to amend By-law 2003-75, as amended to rezone land from Community Facility Zone (CF) to Special Urban Multiple Residential Zone (UMR-2), Part Lot 7, Concession V, Portland District, be given third reading, signed and sealed. Carried
b)
By-law 2017-62 - Concession VIII, Part of Lot 7, Storrington District (Howlett) Resolution No. 2017-29-16 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-62, being a by-law to amend By-law 203-75 as amended, to rezone land from Urban Residential-First Density Zone (UR1) to Special Urban
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Minutes of Council October, 3, 2017 Residential-First Density Zone (UR1-18), Part Lot 7, Concession VIII, Storrington District, be given third reading, signed and sealed. Carried 11.
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
Meela Melnik-Proud, re: Further concern for species at risk on Johnston Point
Notice of Motions - n/a
Announcements
a)
Councillor McDougall asked that Council remember all first responders and paramedics in light of the recent tragedy in Las Vegas.
b)
Mayor Vandewal noted the two pieces of correspondence circulated to Council that will be included on the October 10 Committee of the Whole agenda for information; G & M Beach email about Johnston Point and a letter from Mr. Calihan commending the Fire Department for their assistance.
Question of Clarity (from the public on outcome of agenda items)
a)
Alistair Lamb questioned the replacement of water meters and if this was budgeted for in the capital reserve. Mark Segsworth confirmed that the replacement of water meters is part of the maintenance component that was incorporated in the water reserve.
Closed Session
a)
Resolution - Move into Closed Session Resolution No. 2017-29-17 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council move into closed session to discuss matters about an identifiable individual. Carried
b)
Matters about an Identifiable Individual
c)
Resolution - Move out of Closed Session Resolution No. 2017-29-18 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2017-63 Resolution No. 2017-29-19
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Minutes of Council October, 3, 2017 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-63, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 3 day of October, 2017. Carried Resolution No. 2017-29-20 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-63, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 3 day of October, 2017. Carried 18.
Adjournment
a)
Resolution Resolution No. 2017-29-21 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of October 3, 2017 be adjourned at 8:26 p.m. Carried
Ron Vandewal, Mayor
Lindsay Mills, Planner/Deputy Clerk
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