Body: Council Type: Minutes Meeting: Regular Date: December 4, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council December, 4, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 24 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services Treasurer, Tim Laprade, Arena and Recreation Supervisor, Angela Maddocks, Deputy Clerk, Emily Caird, Executive Assistant. 1.
Call to Order
a)
Wayne Orr, Chief Administrative Officer, called the meeting to order and proceeded with Council’s Declaration of Office for the 2018-2022 term beginning with Mayor Ron Vandewal and followed by Council members.
b)
Comments from Mayor Mayor Vandewal welcomed the Council members to the 2018-2022 term noting that not all decisions that Council will make will be popular. He encouraged the new Council members to rely on staff and their expertise and he noted the planning and development challenges that this Council faces.
c)
Warden Ron Higgins provided greetings from the County of Frontenac.
d)
Council Group Photo and Individual Council Member Photos Photos were taken to be published on the township website.
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Agenda Item 13 (a), the Accounts Payable and Payroll Listing.
b)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 (a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2018-24-01 Moved by Councillor Revill Seconded by Councillor Ruttan THAT the agenda for December 4, 2018 be approved as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting
a)
Resolution
Minutes of Council December, 4, 2018 Resolution No. 2018-24-02 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: • Rezoning of Plan 50, Block R, Part 1 and 2, RP 13R21830, Loughborough • Rezoning of Concession 3, Part Lot 17, Storrington Carried b)
Z-18/17 - Plan 50, Block R, Part 1 & 2 Plan 13R-21830 - Loughborough (Morgan) Claire Dodds explained that the subject property was rezoned in May of this year by By-law 2018-28 from Residential Waterfront to Special Urban Residential First Density Zone to recognize the reduced lots size and road frontage for a new residential lot and retained parcels. The rezoning was submitted and approved before the survey was completed for the consent and shows that the severed lot would have a minimum frontage of 57.5 metres and 1.0 acres. The retained lot has a frontage of 55. 7 metres and 0.8 acres. These frontages and lots area for the retained lot are less than then 64 metres of the frontage and minimum lot area of 1.0 acre established in By-law 201828. She explained that planning staff cannot stamp a certificate for the creation of a lot that does not comply with the zoning by-law. There were no formal comments received from the public at the time the report was written. This rezoning is consistent and conforms to the South Frontenac Official Plan, County Official Plan and the Provincial Policy Statement. Mayor Vandewal asked if the applicant’s request for refund was included in the report and the Director confirmed this. Councillor Sutherland questioned where the 64 metres came from in the original rezoning. Ms. Dodds was not certain as she had not been involved in the original application and suggested that perhaps it was an estimate of the frontage of the lot before the benefit of having a survey. Councillor Revill asked if there was less work involved in processing the second rezoning application. Ms. Dodds indicated that the same amount of work was involved, the same process was followed. Councillor Revill speculated that the first application was done in haste and without sufficient documentation to justify the measurements. The Director suggested there was responsibility on both sides but did not have sufficient information to determine why the incorrect frontage was included in the original rezoning. Councillor Sutherland noted that he was not usually supportive of providing a refund for a fee but considering the applicant had the approximately correct frontage on his application, he could support it. Lorraine Lobb commented that the rezoning should be approved so that the development can move forward. There were no other comments from the public.
c)
Z-18/18 - Concession 3, Part Lot 17, R 13R-9478 Part 1, Storrington (Wills & Boone) Claire Dodds explained that the applicants wish to convert an existing garage on their property into a permanent second residential unit on their 12 acre property located at the end of Greenfield Road. The garage is situated in close proximity to the existing single detached dwelling located on the property and is tied into the main house for water and electricity. The garage is also connected
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Minutes of Council December, 4, 2018 into the existing single detached dwelling. Ms Dodds noted that the provincial Policy Statement promotes efficient land use and development patters that support strong, liveable and healthy communities, protect the environment and public health and safety. Building healthy communities includes accommodating an appropriate range and mix of residential uses including second units and affordable housing for older persons. The second unit is proposed to provide housing the parents of the current owners. Public Health has already issued a septic permit that confirms the current septic system is sized to receive flows from the proposed second residential unit. There have been no formal comments received from the public on this application. The converted garage is modest in size, being approximately 726 square feet, It complies with the lot coverage standards of the RU zone for accessory structures. Councillor Sleeth indicated his support for this rezoning. Mayor Vandewal stated he was supportive of this, creating a second dwelling is ideal without having to create a new lot. There were no comments from the public. d)
Resolution Resolution No. 2018-24-03 Moved by Councillor Revill Seconded by Councillor Ruttan THAT an opportunity having been provided, the public meeting be closed. Carried
Delegations
a)
Bill Babcock, Deputy Fire Chief, re: upcoming retirement Mr. Babcock requested that Council consider allowing him to extend his retirement date to April 22, 2020 as he felt this was important to him and the volunteers. He continues to attend training and 95% of all calls. He submitted a petition and documentation of his health. Mayor Vandewal indicated that Council will request a staff report on this matter.
Approval of Minutes
a)
November 6, 2018 Council Meeting Resolution No. 2018-24-04 Moved by Councillor Ruttan Seconded by Councillor Revill THAT the minutes of the November 6, 2018 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Three Way Stop at Latimer and Round Lake Roads Mayor Vandewal removed himself as Chair to speak to this motion. Councillor Revill assumed the role of Chair for the purposes of this motion. Mayor Vandewal noted that during his campaign he received several comments on this intersection and felt that a three way stop would address the issues. After the resolution was passed Mayor Vandewal assumed the Chair. Resolution No. 2018-24-05
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Minutes of Council December, 4, 2018 Moved by Mayor Vandewal Seconded by Councillor Sleeth THAT Council support the notice of motion and direct staff to bring forward a bylaw to create a three way stop at the intersection of Latimer Road and Round Lake Road. Carried b)
Notice of Motion - Hartington Community Association Resolution No. 2018-24-06 Moved by Councillor Sleeth Seconded by Councillor Revill Resolution 2017-23-11 THAT on a without prejudice or precedent basis the Corporation of the Township of South Frontenac cover the cost of the two most recent invoices from Mr. Wilf Ruland and the Final invoice from Mr Harold Chard to the Hartington Community Association.
Resolution No. 2018-24-07 Moved by Councillor Sleeth Seconded by Councillor Revill THAT this motion be deferred until new Council members are provided with background information on this matter. Carried c)
Notice of Motion - Hartington Well Testing Resolution No. 2018-24-08 Moved by Councillor Sleeth Seconded by Councillor Morey Resolution 2017-23-13 THAT the Corporation of the Township of South Frontenac cover the cost associated with testing the well water quality for residences within 300 m of the former gas station in Hartington; AND THAT Testing shall be performed two (2) times per year; and, THAT testing shall be done on a voluntary basis.
Resolution No. 2018-24-09 Moved by Councillor Sleeth Seconded by Councillor Leonard THAT this motion be deferred until new Council members are provided with background information on this matter. Carried 10.
Reports Requiring Action
a)
Recreation Committee Structure - Facilitated Session Resolution No. 2018-24-10 Moved by Councillor Revill Seconded by Councillor Ruttan THAT Council authorize the engagement of an external facilitator, in advance of the 2019 budget approval process, to guide a session that helps revamp the Recreation Committee structure and process, AND that Council delay Recreation Committee appointments until results of the facilitated session are presented to Council. Carried
b)
Recreation Program Registration and Facility Booking Software
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Minutes of Council December, 4, 2018 Resolution No. 2018-24-11 Moved by Councillor Sleeth Seconded by Councillor Morey THAT Council provide advance budget approval to purchase a $6,000 Registration and Facility Booking Software Program, with annual operating costs of $8,650 which will allow staff sufficient time to have the system operational for the 2019 summer programs. Carried c)
Rezoning of Concession 5, Part of Lot 7, Loughborough See By-law 2018-68
d)
Rezoning of Concession 4, Part of Lot 17, Portland See By-law 2018-69
e)
Rezoning of Concession 7, Part of Lots 27 and 28 - Bedford See By-law 2018-74
f)
Rezoning of Concession 9, Part of Lots 27 and 28, Bedford See By-law 2018-75
g)
Rezoning of Concession 5, Part Lot 28, Bedford See By-law 2018-76
h)
Private Lane Upgrading Assistance Resolution No. 2018-24-12 Moved by Councillor Morey Seconded by Councillor Sleeth THAT Council approve payments totaling $78,109.28 as outlined in the report dated December 4, 2018 that represents a 50% subsidy on various lanes within the township. Carried
i)
Speed Reduction on various roads See By-law 2018-70
j)
Budget Schedule Confirmation Resolution No. 2018-24-13 Moved by Councillor Sleeth Seconded by Councillor Morey THAT Council adopt the 2019 budget cycle as presented. Carried
k)
January 2019 Council and Committee of the Whole Meetings Resolution No. 2018-24-14 Moved by Councillor Sleeth Seconded by Councillor Morey THAT Council suspend the rules of the Procedural By-law 2017-76 and schedule the January 2019 Council meetings for January 8 and 22 and the Committee of the Whole meeting for January 15, 2019, AND THAT a bus tour of Township facilities and projects be scheduled for the spring of 2019. Carried
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Minutes of Council December, 4, 2018 l)
Deputy Mayor Appointments Resolution No. 2018-24-15 Moved by Councillor Sutherland Seconded by Councillor Roberts THAT Council adopts the proposed Deputy Mayor Appointment Process as the binding method for appointment of Deputy Mayors for South Frontenac Council for the four year term 2018-2022, AND THAT having adopted a process for determining Deputy Mayors that the following individuals be appointed as Deputy Mayor for the period as indicated: 2018-2019 - Ron Sleeth 2019-2020 - Ross Sutherland 2020-2021 - Pat Barr 2021-2022 - Ray Leonard Carried
m)
County Council Appointment Councillor Sutherland felt that the process should reflect that the first person to to get a majority vote be appointed, the policy was adopted as amended and the floor was opened for nominations. Councillor Sleeth nominated Councillor Revill with Councillor Barr seconding the nomination. Councillor Roberts nominated Councillor Sleeth with Councillor Leonard seconding the nomination. Councillor Sleeth declined the nomination. There were no other nominations. Councillor Sutherland asked that the appointment process go back to the Corporate Services Committee for review. Resolution No. 2018-24-16 Moved by Councillor Sutherland Seconded by Councillor Ruttan THAT the County Council Appointment process be amended to reflect that the person with the least amount of votes be dropped off until a majority vote is found. Carried Resolution No. 2018-24-17 Moved by Councillor Roberts Seconded by Councillor Sutherland THAT Council adopt the County Council Appointment Process as the binding method for appointment of a South Frontenac Councillor to County Council for the four year term 2018-2022 as amended, AND THAT having adopted a process for determining a County Councillor, Alan Revill be appointed to Frontenac County Council for the term 2018-2022. Carried
n)
Clerk Appointment See By-law 2018-71
o)
Appointment of Deputy Division Registrar See By-law 2018-72
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Minutes of Council December, 4, 2018 11.
Committee Meeting Minutes
a)
Police Services Board Meeting held October 4, 2018
b)
Bedford District Recreation Committee meeting held August 30, 2018. Resolution No. 2018-24-18 Moved by Councillor Sleeth Seconded by Councillor Morey THAT Council receives for information the minutes of the following committee meetings: • Police Services Board meeting held October 4, 2018 • Bedford District Recreation Committee meting held August 30, 2018 Carried
By-laws
a)
By-law 2018-68 - Rezone Concession 5, Part Lot 7, Loughborough Resolution No. 2018-24-19 Moved by Councillor Leonard Seconded by Councillor Barr THAT the following by-laws be given first and second reading: • By-law 2018-68 • By-law 2018-69 • By-law 2018-70 • By-law 2018-71 • By-law 2018-72 • By-law 2018-73 • By-law 2018-74 • By-law 2018-75 • By-law 2018-76 Carried Resolution No. 2018-24-20 Moved by Councillor Leonard Seconded by Councillor Barr THAT By-law 2018-68, being a by-law to amend By-Law 2003-75, as amended, to rezone land from Rural (RU) to Limited Services Residential - Waterfront (RLSW), Part Lot 7, Concession, District of Loughborough, be given third reading, signed and sealed. Carried
b)
By-law 2018-69 - Rezone Concession 4, Part Lot 17, Portland Resolution No. 2018-24-21 Moved by Councillor Leonard Seconded by Councillor Sutherland THAT By-law 2018-69, being a by-law to amend By-Law Number 2003-75, as amended, to rezone land from Rural (RU) to Rural Commercial Exception Zone, RC-15 (4183 Camden Portland Boundary Road) and from Rural (RU) to Rural Exception Zone RU-54 (4153 Camden Portland Boundary Road) be given third reading, signed and sealed. Carried
c)
By-law 2018-70 - Reduce speed limits on various roads Resolution No. 2018-24-22 Moved by Councillor Leonard Seconded by Councillor Sutherland THAT By-law 2018-70, being a by-law to amend By-Law 2000-01, being a bylaw to regulate the use of traffic, parking and stopping on highways and bridges
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Minutes of Council December, 4, 2018 in the Township of South Frontenac, to regulate speed as outlined in Schedule “A” be given third reading, signed and sealed. Carried d)
By-law 2018-71 - Appoint a CAO/Deputy Clerk and a Clerk and Division Registrar Resolution No. 2018-24-23 Moved by Councillor Sutherland Seconded by Councillor Leonard THAT By-law 2018-71, being a By-law to appoint a Chief Administrative Officer/Deputy Clerk and a Clerk and Division Registrar be given third reading, signed and sealed. Carried
e)
By-law 2018-72 - Appoint a Deputy Division Registrar Resolution No. 2018-24-24 Moved by Councillor Sutherland Seconded by Councillor Leonard THAT By-law 2018-72, being a by-law to appoint a Deputy Division Registrar be given third reading, signed and sealed. Carried
f)
By-law 2018-73 - Rezone Plan 50, Block R Pt Lot B - Loughborough Resolution No. 2018-24-25 Moved by Councillor Sutherland Seconded by Councillor Leonard THAT By-law 2018-73, being a by-law to amend By-law 2003-75 as amended, to delete the existing Urban Residential-First Density (UR1-19) Zone and replace it with a new Urban Residential- First Density (UR1-19) Zone for the lands known as Part 1 and 2, Plan 13R21830, Part Lot B, Block R, Registered Plan 50, District of Loughborough, be given third reading, signed and sealed. Carried
g)
By-law 2018-74 - Rezone Concession 7, Part Lot 27 and 28, Bedford Resolution No. 2018-24-26 Moved by Councillor Barr Seconded by Councillor Sutherland THAT By-law 2018-74, being a by-law to amend By-law 2003-75 as amended, to rezone land from Rural to Limited Service Residential- Waterfront Exception, Part Lot 27 and 28, Concession 7, be given third reading, signed and sealed, as amended. Carried
h)
By-law 2018-75 - Rezone Concession 9, Part Lots 27 and 28, Bedford Resolution No. 2018-24-27 Moved by Councillor Leonard Seconded by Councillor Barr THAT By-law 2018-75, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Limited Service Residential-Waterfront (RLSW), Part Lots 27 and 28, Concession 9, Part 1 13R13997, District of Bedford, be given third reading, signed and sealed. Carried
i)
By-law 2018-76 - Rezone Concession 5, Part Lot 28, Bedford Resolution No. 2018-24-28 Moved by Councillor Barr Seconded by Councillor Sutherland
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Minutes of Council December, 4, 2018 THAT By-law 2018-76, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural to Limited Service Residential-Waterfront, Concession 5, Part Lot 28, be given third reading, signed and sealed. Carried 13.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Recreation Guide Function and Naming
Information Items
a)
Randy Hillier, MPP for Lanark-Frontenac-Kingston, re: Local Conservation Authorities
b)
Paul Lehman, General Manager, MVCA and Sommer Casgrain-Robertson, General Manager RVCA, re: Response to Randy Hillier letter regarding Conservation Authorities
c)
Rachel Mather, Public Health Dietitian, KFLA Public Health, re: 2018 Cost of Healthy Eating
d)
Ontario Ministry of Natural Resources and Forestry, re: Decision on Johnston Point ESA Permit
e)
OMB Decision on Hartington Subdivision
f)
Dudley Shannon, Frontenac Federation of Agriculture, re: Welcome to New Council
g)
Consultation - Increasing Housing Supply in Ontario
h)
Settlement of Williams Treaties Land Claim
Notice of Motions
a)
Councillor Revill served a notice of motion to refund half of the fees associated with the Morgan rezoning.
b)
Mayor Vandewal relinquished the Chair to Deputy Mayor Ron Sleeth and served a notice of motion to prohibit the practice of ad bags being thrown alongside township roads. He resumed the Chair after filing the notice of motion.
Announcements/Statements by Councillors
a)
Deputy Mayor Sleeth thanked the Director of Public Services for attending the Frontenac Federation of Agriculture meeting. He noted that the federation will be submitting correspondence regarding their support for the baler for plastic bale wrap.
b)
Mayor Vandewal introduced Emily Caird, Executive Assistant and reported that Michelle Hannah is the Planning Assistant who started in this role on December 3, 2018. He also commended staff for the positive comments he has received from the Development Services and processes in place to provide clarity to residents.
Question of Clarity (from the public on outcome of agenda items) - n/a
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Minutes of Council December, 4, 2018 18.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-77 Resolution No. 2018-24-29 Moved by Councillor Sutherland Seconded by Councillor Barr THAT By-law 2018-77, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of December 2018. Carried Resolution No. 2018-24-30 Moved by Councillor Barr Seconded by Councillor Sutherland THAT By-law 2018-77, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 4 day of December 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-24-31 Moved by Councillor Barr Seconded by Councillor Sutherland THAT the Council meeting of December 4, 2018 be adjourned at 8:44 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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