Council - 04 Jun 2024 - Agenda — North Frontenac News Media

Published June 4, 2024

Word Count 15528 words

Reading Time 73 min read

Body: Council Type: Agenda Meeting: Regular Date: June 4, 2024 Collection: Council Agendas Municipality: South Frontenac

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Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, June 4, 2024 Council Chambers/Virtual Via Zoom .

Call to Order

Resolution

That the Council meeting of June 4, 2024 be called to order at ___ p.m. 2.

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda and Addendum

Resolution

That the agenda be approved, as presented. 4.

Scheduled Closed Session

Recess

Public Meeting

Delegations

Briefings

Richard Allen, Manager, Economic Development and Debbi Miller, Community Development Officer, County of Frontenac will be present to speak to Council regarding Frontenac County Economic Development Update.

Approval of Minutes

Resolution

4 - 17

18 - 24

That the Minutes of the May 21, 2024 Council meeting be approved. 10.

Reports Requiring Action

Office expansion – Renovation and Relocation Costs

25 - 27

That Council approve a budget of $40,000 for renovations to the Storrington administration offices to be funded from the Facilities Reserve, and; That the contract for the Storrington administration offices renovations be awarded to the lowest submission from general contractors on the Facility Trades vendor of record procurement RFQ-PS-2024-07, and; That Council approve a budget of $25,000 for the relocation and preparation costs in relation to the Office expansion to be funded from Working Funds. b)

Supplemental Report - Automatic Aid Agreement with Central

28 - 39

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Frontenac That the recommendation presented to Council on May 7, 2024 as outlined in Report Number 2024-81 be deleted and replaced with the following: That Council enter into the automatic aid agreement with the Township of Central Frontenac, attached to Report Number 2024-100 as Exhibit A for the provision of fire protection services in specific areas of the Township of Central Frontenac and the Township of South Frontenac. c)

Automatic Aid Agreement with Central Frontenac (May 7, 2024 Council Meeting Report)

40 - 50

That Council enter into the automatic aid agreement with Central Frontenac, attached to the Report as Exhibit A for the provision of fire protection services in specific areas of each municipality. d)

2024 Private Lane Upgrade Assistance Program

51 - 55

That Council approve the grant subsidies for the 2024 Private Lane Upgrade Assistance Program as outlined in Option 2 totalling $113,980.16. 11.

Advisory Committee Reports or Minutes

Reports Requiring Approval of By-laws

Reports for Information

Fire Department 2023 Annual Report

56 - 59

Fire Department Q1 Report

60 - 63

Committee of the Whole

Tabling of Documents

Rideau Valley Conservation Authority - Audited Financial Statements and Final Inventory of Programs and Services

Communications

Notice of Motions

Rise and Report regarding County Council and External Boards

County Council

Police Services Board

Cataraqui Conservation

Quinte Conservation

Rideau Valley Conservation Authority

Frontenac Community Arena Board

Announcements/Statements by Councillors

Closed Session (if requested)

64 - 72

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Confirmatory By-law

Resolution

That By-Law 2024-45, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading; and That By-Law 2024-45 be given third reading, signed and sealed. 22.

Adjournment

Resolution

That the Council meeting of June 4, 2024 adjourn at ___ p.m. South Frontenac is a welcoming and thriving rural community

Frontenac County Economic Development Update June 4, 2024 Page 4 of 73

Frontenac Ambassadors • • • •

Networking Events New (and Existing) Business Visits Made “In Frontenac” tags and labels Expand Newsletter reach and content

Page 5 of 73

Business Communication County Wide Business Survey • • •

First Collaborative survey 73 responses in 2023 Survey to align with Council Strategic Priority sessions. Next survey 2027

Social Media pages • •

Visit Frontenac – Facebook and Instagram K&P Trail Community – Facebook

Newsletter • • • •

Weekly Newsletter 276 Subscribers 12,896 emails sent Open rate is up 70%

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Workshops & Events Spring Networking Event • Belong Sharbot Lake • 44 participants 2024 - June 11, 8-10 am Elements Fitness, Sydenham

Wolfe Island FAM Tour • Wolfe Island • 42 participants

Experience Workshop Page 7 of 73

• Verona Lions Club • 14 Business participants

Business Retreat & Awards

RKY Camp, Central Frontenac 58 participants 4 panel discussions, networking Award presentations – 5 recipients, 94 nominations 2024 Event – Tuesday, October 29 at RKY Camp Awards Nominations to Launch in August

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• • • • • •

Frontenac K&P Trail • Rehabilitation from Clarendon Station to the Mississippi River – Contingent on successful RED Grant Application

• Events – Gravel Cup – Century Ride

Mobile Data - Propulso

2022

2023

Total Trail Visits

231,794

218,199

197,110

Unique Visitors

52,025

86,498

82,711

Visitors from Over 100 km

11,705

11,729

15,632

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2021

Eastern Ontario Rail Trail Loop This project aims to establish a new signature tourism experience in Eastern Ontario by leveraging recent capital trail investments from local municipalities to create a 360kilometer off-road loop of rail trails.

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The initiative will assess these trails’ market readiness, recommend improvements based on professional evaluations, and outline steps to market the product. This will increase tourist traffic and generate economic benefits for the communities connected by the trail loop.

Rail Trail Loop Initial Recommendations • • • • •

Infrastructure Upgrades Wayfinding Accommodations • Camping • Community & Church Halls Amenities Trail Towns

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Tourism • Brand Standards available for tourism businesses • Eastern Ontario Rail Trail Loop Market Readiness • Connections with the Regional Tourism Organizations (RTO9 and RTO11/OHTO) Page 12 of 73

Open Farm Days

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2023 Event Details • 6-week initiative – with a new website www.openfarms.ca • 19 participating locations • 89 community events • 54 ticketed events • 35 free drop in events • 4 Weekly Farmers Markets • 11 articles • 8,420 unique website visitors • Launch event held at the Frontenac Farmers Market in Harrowsmith • Currently recruiting farms and other location for 2024 event running from August 16 to September 30. • 4 Partners – South Frontenac, Tourism Kingston, City of Kingston and Frontenac County

2023 South Frontenac Farm Tour

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In alignment with Open Farms, the Economic Development team worked with the Frontenac Federation of Agriculture to host a bus tour of local farms for politicians, planners and other municipal staff to discuss challenges and opportunities for farms in Frontenac. • Participants from Frontenac County, North Frontenac, South Frontenac, Frontenac Islands, City of Kingston, & Cataraqui Conservation. • 5 stops – Bovey Family Farms – Benacre Farms – Gordondell Farms – Sonset Farm – Frontenac County Plowing Match • Next tour planned for 2025

Focus on Local Healthcare • • •

Province-wide challenge with Physician Recruitment Local challenges identified related to incentives, administrative burden, clinic structures Working with a consultant on an operational review of the clinics in Frontenac County to identify opportunities to support clinic to ease administrative pressures and examine clinic structures

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Update to the Charter for Economic Development • • • • •

First update since 2015 Priorities to guide County-wide CIP Engaged community through focus groups Aligned with County Strategic Priorities Draft update is online for input

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https://engagefrontenac.ca/charter-for-economic-development

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Page 18 of 73 Minutes of Council May, 21, 2024

Township of South Frontenac Council Meeting Minutes

Meeting # 11 Time: 7:00 PM Location: Council Chambers/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Arundhati Mohile - Director of Corporate Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods - Senior Planner, Tom Fehr - Planner

Call to Order

Resolution Resolution No. 2024:11:01 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Council meeting of May 21, 2024 be called to order at 7:00 p.m. Carried

2 a)

Declaration of pecuniary interest and the general nature thereof Randy Ruttan declared an pecuniary interest regarding agenda item 6. d) & 12. a) as the applicant is a friend of the family. Doug Morey declared an pecuniary interest regarding agenda item 10. d) as he is a Bell Canada employee.

Approval of Agenda and Addendum

Resolution Resolution No. 2024:11:02 Moved by Deputy Mayor Leonard Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried

4 a)

5 a)

Scheduled Closed Session There was none. Recess There was none.

Page 19 of 73 Minutes of Council May, 21, 2024 6

Public Meeting

Resolution Resolution No. 2024:11:03 Moved by Councillor Ruttan Seconded by Councillor Turcotte That the Public Meeting be called to Order. Carried

Notice of Collection

Zoning By-law Amendment Application PL-ZBA-2024-0036, Marten and Jessica Anders, 3514 Buck Point Lane Mr. Fehr conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2024-0036. A copy of the PowerPoint presentation is attached to the agenda. In response to a question from Councillor Morey, Mr. Fehr provided clarification regarding the origin of the application. Mayor Vandewal provided members of the public with an opportunity to provide comment. Members of the public did not provide comment.

Zoning By-law Amendment Application PL-ZBA-2024-0043, Snider, 4617 Bedford Road, Sydenham Ms. Woods conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2024-43, a copy of the PowerPoint presentation is attached to the agenda. Councillor Pegrum sought clarification regarding both the new and existing septic systems and questioned if the necessary permits were obtained for the new septic system. Ms. Wood advised that the applicant applied for a permit for the new septic system in November, 2023. She commented that it appears that the work on the new septic system is substantially completed and stated that the final inspection has not yet occurred. In response to a question from Councillor Trueman, Ms. Woods provided additional information regarding the dimensions of the proposed severed parcel of land. Councillor Pegrum commented that it is important to note that when the application was reviewed by the Committee of Adjustment it was ultimately approved unanimously by members of the Committee of Adjustment eligible to vote on the file. He explained that the Committee of Adjustment was satisfied that the application was suitable provided that the applicant decommission the existing septic system and construct a new septic system. He reiterated that it appear that the applicant is largely on route to complying with the condition imposed by the Committee of Adjustment. He was of the opinion that the only remaining issue is the odd shape of the lot. He indicated that the parcel of land is located nearby the hamlet and noted that there is a desire to increase infill in the hamlet. He stated that the aforementioned reasons were supported by the Committee of Adjustment. He commented that he does not think it is appropriate for Council to not support the associated zoning by-law

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Page 20 of 73 Minutes of Council May, 21, 2024 amendment. Mayor Vandewal suggested that in similar situations in the future it would be beneficial if the zoning by-law amendment was dealt with prior to matters before the Committee of Adjustment. He commented that due to the septic system being largely complete it is likely too late in the process to deny the application. He explained that it is his understanding that at the very first meeting with the applicant, the Planning Department indicated that they were not supported of the application. He indicated that this position was reiterated at every meeting between the applicant and staff. He was of the opinion that the proposed lot layout is a disaster from a planning perspective. He reiterated that he believes that the lot proposed in the application is dreadful and an example of terrible planning. He noted that professional planners do not support the application. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment. e)

Resolution Resolution No. 2024:11:04 Moved by Councillor Morey Seconded by Councillor Roberts That the Public Meeting be closed. Carried

Delegations

Briefings

Representatives from Safe Roads Engineering were present to speak to Council regarding the reconstruction of Road 38 (MURTON ROAD TO KINGSTON ROAD)

Representatives from J.L. Richards were present to speak to Council regarding the Verona Housing Water and Wastewater Servicing Master Plan - Second Progress Update for Council.

Brad Wright, Director, Development Services were present to speak to Council regarding Communal Servicing Policy Development.

Approval of Minutes

Resolution Resolution No. 2024:11:05 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the Minutes of the May 7, 2024 meeting of Council be approved. Carried

Reports Requiring Action

Proposed Re-Appointment – Municipal Representative (Central Area) – Cataraqui Source Protection Committee Resolution No. 2024:11:06

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Page 21 of 73 Minutes of Council May, 21, 2024 Moved by Councillor Trueman Seconded by Deputy Mayor Leonard That the Council of the Corporation of the Township of South Frontenac recommend that Niall Oddie, Senior Planner, City of Kingston be appointed as the Municipal Representative (Central Area) to the Cataraqui Source Protection Committee for a three-year term. Carried b)

Verona Housing Water and Wastewater Master Plan Update Resolution No. 2024:11:07 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council direct staff to issue a Notice of Completion for the Verona Housing Water and Wastewater Servicing Master Plan; and That the Verona Housing Water and Wastewater Servicing Mater Plan Report be placed on public record for the required 30-day comment period. Carried

Community Grants Resolution No. 2024:11:08 Moved by Councillor Turcotte Seconded by Councillor Morey That Council approve nineteen (19) Community Grant applications as noted in Exhibit A totalling $47,573. That a second intake with a due date of July 31, 2024, be conducted to use the unallocated funds for the community’s benefit. That Section 2 of the Community Grants Policy be amended to permit multiple applications in one intake from one applicant, provided they are for different streams. That Schedule 1 of the Community Grants Policy be amended to permit decision making at the earliest possible. That Schedule 1 of the Community Grants Policy be amended to remove the reference to a scoring system. Carried

Rogers Communications Canada Inc. Cell Tower Proposal C8788 – 3195 Sunbury Road Resolution No. 2024:11:09 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Township of South Frontenac concur with the proposal by Rogers Communications Inc. to erect a wireless communication installation on lands known as 3195 Sunbury Road (PIN 36296-0608); and That the proposal is compliant, with the requirements of ISED Canada’s default protocol CPC-2-0-03 Issue 5 (July 2014) “Radiocommunication and Broadcasting Antenna Systems”, and all obligations for the municipal and public consultation requirements have been met; and That staff send a statement of concurrence to Rogers Communication Inc. and to Innovation, Science and Economic Development Canada.

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Page 22 of 73 Minutes of Council May, 21, 2024 Carried 11 a)

Advisory Committee Reports or Minutes There were none.

Reports Requiring Approval of By-laws

Zoning By-law Amendment Application PL-ZBA-2024-0043, Snider, 4617 Bedford Road, Sydenham Resolution No. 2024:11:10 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council take no action regarding the recommendation presented in Report Number 2024-87 regarding 4617 Bedford Road, Sydenham which reads as follows: “That By-law 2024-43 being a By-law to amend Zoning By-law No. 2003-75, as amended, to amend the zoning on lands known as Part 2 on Reference Plan 13R23084, Part of Lot 5, Concession 5, Loughborough District, be denied.” Carried Resolution No. 2024:11:11 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-law 2024-43 being a By-law to amend By-law 2003-75, as amended, to rezone land from rural (RU) to Rural - Special Provision (RU-81) on lands described as Part 2 on Reference Plan 13R23084, Part Lot 5, Concession 5, District of Loughborough, be given first and second reading. Carried Resolution No. 2024:11:12 Moved by Deputy Mayor Leonard Seconded by Councillor Trueman That By-law 2024-43 be given third reading, signed and sealed. Carried Resolution No. 2024:11:13 Moved by Councillor Trueman Seconded by Councillor Turcotte That By-law 2024-43 being a By-law to amend Zoning By-law No. 2003-75, as amended, to amend the zoning on lands known as Part 2 on Reference Plan 13R23084, Part of Lot 5, Concession 5, Loughborough District, be denied. Withdrawn (See Resolution 2024:11:11)

Reports for Information

Proposed General Amendments to Zoning By-law

Development Charges Background Study and By-law Update

Town Hall Expansion Update

Committee of the Whole

There was none.

Page 5 of 7

Page 23 of 73 Minutes of Council May, 21, 2024 15 a)

16 a)

Tabling of Documents There were none. Communications There were none.

Notice of Motions

Notice of Motion – By-law 2014-48 – A By-law for Licensing, Regulating and Governing Transient and Itinerant Traders, for Regulating Vending in Streets and for Regulating and Governing Refreshment Vehicles Resolution No. 2024:11:14 Moved by Councillor Trueman Seconded by Councillor Pegrum That staff be directed to review By-law 2014-48, and report back to Council regarding whether the By-law is required to be updated. Carried

Rise and Report regarding County Council and External Boards

County Council Deputy Mayor Leonard spoke about the well attended retirement party for Kelly Pender, the outgoing CAO of the County of Frontenac.

19 a)

20 a)

Announcements/Statements by Councillors There were none. Closed Session (if requested) There was none.

Confirmatory By-law

Resolution Resolution No. 2024:11:15 Moved by Councillor Turcotte Seconded by Councillor Morey That By-Law 2024-44, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:11:16 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-Law 2024-44 be given third reading, signed and sealed. Carried

Adjournment

Resolution

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Page 24 of 73 Minutes of Council May, 21, 2024 Resolution No. 2024:11:17 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That the Council meeting of May 21, 2024 adjourn at 9:54 p.m. Carried

Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community

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To:

Council

From:

Office of the Chief Administrative Officer

Date of Meeting:

June 4, 2024

Subject:

Office expansion – renovation and relocation costs

Report Number:

2024-101

Summary This report provides information on required costs to support staff relocation during the Office expansion project. Recommendation That Council approve a budget of $40,000 for renovations to the Storrington administration offices to be funded from the Facilities Reserve, and; That the contract for the Storrington administration offices renovations be awarded to the lowest submission from general contractors on the Facility Trades vendor of record procurement RFQ-PS-2024-07, and; That Council approve a budget of $25,000 for the relocation and preparation costs in relation to the Office expansion to be funded from Working Funds. Background In 2022, a feasibility study was completed to provide options for expanding the Township’s administrative offices located at 4432 George Street including the expansion of the existing building along with alternatives. On March 7, 2023 Council supported the option to expand the existing space and approved the design and preparation of construction drawings. On July 18, 2023 Council approved the detailed design for the Town Hall expansion project to Colbourne & Kembel Architects Inc. The issuance of the Tender for the Town Hall expansion is scheduled to be issued in early June with an anticipated closing date of mid-July. Discussion/Analysis The costs itemized in this report are to prepare for the required staff relocation and preparation customer service sites. This includes both renovations and required installations at the Storrington administration offices and Sydenham Library Community www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-101

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room. Both these sites will become the Township’s customer service sites during the Townhall construction. Other options for staff relocation and customer service points were explored like the use of site trailers in Sydenham. The costs for this option exceeded $50,000 and provided limited flexibility such as access to running water and limited office footprint. By investing in our existing facilities, we will utilize space we are already paying for and have the updated space for future use once the Town Hall project is complete. The Storrington administration offices were previously utilized by the fire department but have been vacated with the completion of the new Station 8 fire hall. The facility is dated and requires minor updates including the removal of old carpet and wallpaper, the installation of new flooring and stair threads as well as painting of the area to be used. Other costs that are anticipated to be incurred from the staff relocation and closure of the Townhall location includes: • •

Moving and storage costs of furniture and equipment Installation or relocation of services such as internet, purchase of required IT supplies, along with other configuration needs.

All furniture and equipment that is required at our customer service sites will first be moved from Townhall through movers and/or equipment contractors. A full inventory of all workstations, equipment and other furniture will be taken. There will then be an assessment of what can be used at the customer service sites and what can be repurposed to other departments or stored within our existing Township facilities. Staff are requesting an amount of $25,000 to accommodate costs associated with the relocation of staff and preparation of the customer service sites. Financial Implications A total budget of $65,000 is being requested broken down into 2 separate projects. • •

$40,000 for the renovation of the Storrington administration offices to be funded from the Facilities Reserve $25,000 for the staff relocation and customer service site preparation costs to be funded from the Working Funds Reserve

Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-101

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☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Kyle Bolton, Director of Public Services Arundhati Mohile, Director of Corporate Services and Treasurer Approvals Submitted/Approved By:

Louise Fragnito, CPA CGA Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 28 of 73

To:

Council

From:

Director of Emergency Services/Fire Chief

Date of Meeting:

June 4, 2024

Subject:

Supplemental Report - Automatic Aid Agreement with Central Frontenac

Report Number:

2024-100

Summary The purpose of the Supplemental Report is to provide Council with additional background information necessary for consideration of establishing an Automatic Aid Agreement with the Township of Central Frontenac. Recommendation That the recommendation presented to Council on May 7, 2024 as outlined in Report Number 2024-81 be deleted and replaced with the following: That Council enter into the automatic aid agreement with the Township of Central Frontenac, attached to Report Number 2024-100 as Exhibit A for the provision of fire protection services in specific areas of the Township of Central Frontenac and the Township of South Frontenac. Background At the May 7, 2024 meeting of Council, staff presented Report Number 2024-81 regarding Automatic Aid Agreement with Central Frontenac. During the meeting, Council deferred further consideration of this matter in order for the Director of Emergency Services/Fire Cheif to report back to Council with additional data. The motion to defer as approved by Council read as follows: “Resolution No. 2024:10:11 Moved by Deputy Mayor Leonard Seconded by Councillor Morey That Council enter into the automatic aid agreement with Central Frontenac, attached to the Report as Exhibit A for the provision of fire protection services in specific areas of each municipality. Deferred (See Motion to Defer which Carried)

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2023-100

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Resolution No. 2024:10:12 Moved by Councillor Roberts Seconded by Councillor Sleeth That Council defer further consideration of Report 2024-81 in order for the Director of Emergency Services/Fire Chief to report back to Council with additional data. Carried” Discussion/Analysis As outlined in Report Number 2024-81, due to geographical distances and conditions, it is sometimes advantageous for fire departments to immediately require assistance from the fire department of a neighbouring municipality at the same time that the alarm is forwarded to the fire department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-today basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to a fire emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; and c. Provide equipment and personnel, particularly at the boundaries of municipalities, where protection may be otherwise limited. Fire Departments in Frontenac County are dispatched through dispatch atoms. Each municipality contains a number of dispatch atoms. A dispatch atom is a geographic area in which response levels are pre-programmed into an automatic dispatch system to assign the closest and most appropriate resources by incident type. The agreement outlined in Exhibit A deals specifically with fire dispatch atoms 102, 103 and 104 which are located in the Township of South Frontenac and pictured in Schedule B of the agreement. These atoms are currently serviced by South Frontenac Fire Station 1 (Bradshaw) that has a total of 6 personnel and South Frontenac Fire Station 2 that has a total of 5 personnel. Currently Station 3 (Verona) with 10 personnel is required to be dispatched to all emergencies within the affected atoms to ensure an adequate level of personnel on scene to mitigate the emergency. However, the Township of Central Frontenac Fire Station located in Parham that has a total of 20 personnel can respond quicker than Station 3 and with significantly more personnel. Additionally, the agreement further addresses fire dispatch atom 601 which is located in the Township of Central Frontenac. Within fire dispatch atom 601, there is limited staff and no pumper truck at the Piccadilly Fire Station which is staffed with a unit for medical responses. South Frontenac Fire and Rescue Station 3 is in close proximity to the Central Frontenac border and is capable of providing a response. Therefore, an automatic aid agreement is beneficial to both the Township of South Frontenac and the Township of Central Frontenac as it ensures the closest fire stations immediately respond to a fire emergency, irrespective of existing municipal boundaries and www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2023-100

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assemble an adequate fire attack crew. It is worth to note that during the 2024 Budget Survey, 89% of respondents cited fire services as the most important day to day operation of the municipality. The proposed automatic aid agreement gives each municipality an immediate response improvement with increased protection for residents within the affected areas. The agreement will be reviewed annually at which time response data, risk, staffing levels and response times will be reviewed. At the direction of Council, staff have further reviewed the data regarding the involved fire atoms. The following data provides a summary of relevant calls between 2018 and 2023. During 2018 to 2023, South Frontenac Fire & Rescue responded to fires in South Frontenac atoms 102, 103 and 104 on 19 occasions. The average over six years is 3.1 calls per year. During 2018 to 2023 Central Frontenac Fire & Rescue responded to fires in Central Frontenac atom 601 on 30 occasions. The average over six years is 5 calls per year. Following a review of the data, the proposed agreement attached to the Report as Exhibit A has been modified following the May 7, 2024 Council meeting. Initially the proposed agreement was related to all responses including medical calls, rescues, motor vehicle accidents and alarms etc. The new agreement, attached to the Report as Exhibit A has been modified to only include services for responses to Structure Fires, Fires, and Wildfires, to all the properties and residents situated within the Fire Areas under this agreement (Fire Dispatch Atoms 102, 103, 104 and 601) Financial Implications The financial impact of this agreement is expected to not exceed $5,000 per calendar year to the Township of South Frontenac and it is anticipated that the Township of South Frontenac will receive $3,000 per calendar year in services from Central Frontenac not including mutual aid responses which are in-kind. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillar: Municipal Service Excellence

Township of South Frontenac Staff Report Number – 2023-100

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Notice/Consultation • • • •

Chief Administrative Officer Deputy Fire Chief, Fire & Emergency Services Platoon Chiefs (4), Fire & Emergency Services Fire Chief Chris McDonough, Central Frontenac Fire & Emergency Services

Attachments Exhibit A – Automatic Aid Agreement Approvals Submitted By:

Del Blakney, Director of Emergency Services/Fire Chief Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 32 of 73 Automatic Aid Agreement This Agreement made in duplicate this _______ day of _______________, 2024, Between The Corporation of The Township of Central Frontenac (Hereinafter called the “Central Frontenac”) Of the First Part and The Corporation of The Township of South Frontenac (Hereinafter called the “South Frontenac”) Of the Second Part Whereas Section 2 (6) of the Fire Protection and Prevention Act, Chapter 4, Statutes of Ontario, 1997, authorizes a municipality to enter automatic aid agreements with other municipalities to provide and/or receive fire protection services; And Whereas both Central Frontenac and South Frontenac operate fire protection services and manages assets suitable to meet municipal responsibilities required by the Fire Protection Act, through a fire department situated within Central Frontenac and South Frontenac; And Whereas both Central Frontenac and South Frontenac are prepared to make available fire protection services to each other, in their respective areas; Now Therefore in consideration of the mutual covenants, conditions, considerations and payments herein contained, Central Frontenac and South Frontenac mutually agree as follows:

Introduction Due to geographical distances and conditions, it is sometimes advantageous for Fire Departments to immediately require assistance from another Fire Department at the same time that the alarm is forwarded to the Fire Department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-to-day basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to a fire emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; Page 1 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 33 of 73 c. Provide equipment and personnel, particularly at the boundaries of municipalities, where protection may be otherwise limited. d. Receive special services not provided by the municipality from another Fire Department.

Definitions: In this Agreement, unless the context otherwise requires, a. “Designate” means a person who, in the absence of the Fire Chief, has the same powers and authority as the Fire Chief. b. “Fire Area” means the defined areas as outlined in Schedule “A” within the geographic boundaries of Central Frontenac and South Frontenac. c. “Fire Chief” means the Chief of either participating Fire Department. d. “Fire Department” means the Fire Department of both parties participating in this Agreement. e. “Home Fire Department” means the Fire Department established by the municipality where the occurrence is. f. “Fire Protection” means and includes Fire Suppression of Structural Fires including Exposure Fires. g. “Occurrence” means an emergency response or request to respond to an emergency. h. “CFFR” means Central Frontenac Fire & Rescue. i. “NFFD” means South Frontenac Fire & Rescue. j. “Ice Rescue” means a person fallen through ice or is on ice and requires rescue.
Fire Area The geographic area within which Central Frontenac and South Frontenac will supply fire protection services in accordance with this Agreement is defined in Schedule “A”.
Fire Protection Services South Frontenac will supply Fire Protection Services for responses to Structure Fires, Fires, and Wildfires, to all the properties and residents situated within the Fire Area upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in South Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or South Frontenac; d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such Page 2 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 34 of 73 cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b). Central Frontenac will supply Fire Protection Services for responses to Structure Fires, Fires, and Wildfires, to all the properties and residents situated within the Fire Area upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in Central Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or South Frontenac; d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b).

Municipal Responsibility a. Each party to this Agreement is responsible for providing appropriate training to its Fire Department pursuant to each Municipalities Fire Departments Training Standards and shall maintain records of training. b. Each party to this Agreement is responsible for ensuring their equipment and apparatus are maintained to the minimum provincial and/or national standards used in the Ontario Fire Service such as Occupational Health & Safety Act, Canadian General Standards Board, Ministry of Transportation, Ministry of Labour Section 21, the National Fire Protection Association, and maintain records of maintenance.
Incident Command a. The first arriving Fire Department will assume Incident Command and begin fire ground command functions. When the Home Fire Department arrives, a ranking Officer will contact the Incident Commander directly and, if it is decided that a transfer of command would benefit the situation or is desired by the parties, the Home Fire Department will assume command. The Incident Commander being relieved will provide a briefing to the Officer assuming command indicating situation status, assignment and tactical needs. Once the briefing has been conducted, confirmation of Incident Command transfer will be broadcasted over the radio to alert all fire ground personnel. b. In such an event, the first arriving Fire Department may release its personnel, apparatus and equipment from the scene within the Fire Area, upon agreement with Incident Command.

Page 3 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

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Liability

a. Each party to this Agreement shall assume liability solely for their own Fire Department for any injury or damage sustained by personnel, apparatus, or equipment of the Fire Department while engaged in the provision of Fire Protection Services in the Fire Area. b. Each party to this Agreement shall assume liability for the actions or lack thereof taken by their own Fire Department and its members while engaged in the provision of Fire Protection Services in the Fire Area. c. Each party to this Agreement shall indemnity and hold the other harmless from and against all actions, suits, claims and demands which may be brought against or made upon the other and from all loss, costs, charges and expenses including legal costs (“Claims”), which may be incurred by the other party in consequence of the provision of Fire Protection Services to the Fire Area related to the action or inaction of that party.

Insurance a. Property Insurance: Broad Form Property Policy insuring against loss or damage to any kind of owned, rented or leased equipment or property that is being used or could be used to provide Automatic Aid Fire Protection Services pursuant to this Agreement not less that the full replacement cost. b. General Liability Insurance: General Liability Policy insuring against injury or damage to persons or property, underwritten by an insurer licensed to conduct business in the Province of Ontario with a limit of not less than $25,000,000. This policy shall be endorsed to include cross-liability, contractual liability and personal injury. c. Medical Malpractice Insurance: Medical Malpractice coverage with a limit of not less than $25,000,000. The coverage can be provided as a stand-alone policy or included in the coverage afforded by the General Liability Policy reference above. d. Non-owned Automobile Coverage: Non-owned Automobile coverage with a limit of not less than $25,000,000 and shall include contractual non-owned coverage. e. Automobile Liability Insurance: Automobile Liability Policy covering third party property damage and bodily injury liability and all statutory coverages as may be required by Applicable Laws arising out of any licensed vehicle operating in connection with the Agreement with limits not less than $25,000,000 f. Environmental Coverage: Environmental Liability Policy in an amount of not less than $3,000,000 per occurrence, against claims for bodily injury, including sickness, disease, shock, mental anguish, mental injury as well as injury to or physical damage to tangible property including loss of use of tangible property, or the prevention, control, repair, cleanup or restoration of environmental impairments of lands, the atmosphere or any water course or body of water on a sudden and accidental basis and gradual release. The policy will be renewed for three (3) years after contract termination. Should the policy be non-renewed, 90 days’ notice of nonrenewal must be provided and the (Assisted Municipality) has the right to request that an extended reporting period be purchased at the (Assisting Municipality’s) sole expense. g. All policies of insurance shall: a. Be underwritten by an insurer licensed to conduct business in the Province of Ontario.

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Page 36 of 73 b. Include a provision for Thirty (30) days’ notice of cancellation except for Automobile insurance shall which shall provide fifteen (15) day notice of cancellation. h. Primary Coverage: The proponent’s insurance shall be primary coverage and not additional to and shall not seek contribution from any other insurance policies available to the municipality. i. Certificate of Insurance: The proponent’s shall provide a Certificate of Insurance evidencing coverage in force at least ten (10) days prior to contract commencement.

Payment

a. Each party to this Agreement shall retain their respective rights as the Home Fire Department to be responsible for all fees, fines, charges, and bills that are assessed or collected from properties and owners for incidents occurring within their jurisdiction. b. Each party to this Agreement shall be solely responsible for the wages, benefits and other payments to their respective Fire Department employees and volunteers responding to any Fire Protection Services rendered under this Agreement. c. Each party to this Agreement shall also retain their respective rights as the Home Fire Department in regards to invoicing the Ministry of Transportation for the appropriate fees for services provided on provincial highways in the defined Fire Area. d. There are no fees to be charged between municipalities as part of this automatic aid agreement.

Termination and Amendments a. This Agreement shall remain in force until December 31, 2024, at which point it will be reviewed for renewal. b. Either party may terminate this Agreement at any time by providing the other party with (30) day’s written notice of their intent to terminate. c. This Agreement may be amended at any time by the mutual written consent of both parties.
Notice a. Notices and communications shall be in writing and shall be delivered by email, postageprepaid mail, personal delivery or fax, and shall be addressed to the parties, respectively, as set out below, or as either Party later designates to the other by Notice: To Central Frontenac:

To South Frontenac:

Township of Central Frontenac Attention Fire Chief 1084 Elizabeth Street Sharbot Lake, ON K0H 2P0 Tel: 613-279-2935 Email: jriddell@centalfrontenac.com

Township of South Frontenac Attention Fire Chief 4432 George Street, PO Box 100 Sydenham, Ontario K0H 2T0 Tel: 613-376-3027 ext. 2234 Email: firechief@southfrontenac.net

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Severability a. In the event that any covenant, provision or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this Agreement which shall remain in force and effect mutatis mutandis. b. The parties hereto agree that they shall pass all necessary By-laws to give full force and effect to this Agreement. In Witness Whereof the said Corporations have hereunto affixed their corporate seals duly attested by the hands of their proper officers. The Corporation of the Township of Central Frontenac

Francis Smith Mayor

Cathy MacMunn Clerk Administrator

The Corporation of the Township of South Frontenac

Ron Vandewal Mayor

James Thompson Clerk

Page 6 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 38 of 73 Schedule “A”

The Corporation of the Township of South Frontenac will provide Fire Protection Services under Automatic Aid to the areas of the Township of Central Frontenac atom 601 from boundary to White Lake Road and cover all roads south as identified in the map in schedule “B”. The Corporation of the Township of Central Frontenac will provide Fire Protection Services under Automatic Aid to the areas of the Township of South Frontenac atoms 102, 103, 104 as defined in the map in Schedule “B”. Note map indicates 304 however the atom is 104.

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Schedule “B”

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Page 40 of 73

To:

Council

From:

Director of Emergency Services/Fire Chief

Date of Meeting:

Tuesday, May 7, 2024

Subject:

Automatic Aid Agreement with Central Frontenac

Report Number:

2024-81

Summary The purpose of the Report is to provide Council with background information necessary for consideration of establishing an Automatic Aid Agreement with the Township of Central Frontenac Fire Department. Recommendation That Council enter into the automatic aid agreement with Central Frontenac, attached to the Report as Exhibit A for the provision of fire protection services in specific areas of each municipality. Background Due to geographical distances and conditions, it is sometimes advantageous for Fire Departments to immediately require assistance from the Fire Department of a neighbouring municipality at the same time that the alarm is forwarded to the Fire Department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-to-day basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to an emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; and c. Provide equipment and personnel, particularly at the boundaries of municipalities, where protection may be otherwise limited. Discussion/Analysis Fire Departments in Frontenac County are dispatched through dispatch atoms. Each municipality contains a number of dispatch atoms. A dispatch atom is a geographic area in which response levels are pre-programmed into an automatic dispatch system to assign the www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-81

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closest and most appropriate resources by incident type. The agreement outlined in Exhibit A deals specifically with South Frontenac fire dispatch atoms 102, 103 and 304 pictured under Exhibit B. These atoms are serviced by South Frontenac Fire Station 1 (Bradshaw) that has a total of 6 personnel and South Frontenac Fire Station 2 that has a total of 5 personnel. Currently Station 3 (Verona) with 10 personnel is required to be dispatched to all emergencies within the affected atoms to ensure an adequate level of personnel on scene to mitigate the emergency. Central Frontenac Parham Fire Station with a staff of 20 personnel can respond quicker than Station 3 and with significantly more personnel. Additionally, the agreement further addresses Central Frontenac fire dispatch atom 601 where there is limited staff and no pumper truck at the Piccadilly Fire Station which is staffed with a unit for medical responses. South Frontenac Fire Station 3 is in close proximity to the Central Frontenac border and can respond quicker within the first 8 km of Central Frontenac fire atom 601. Therefore an automatic aid agreement ensures the closest fire stations immediately respond to an emergency, irrespective of existing municipal boundaries and assemble an adequate fire attack crew. This automatic aid agreement gives each municipality an immediate response improvement with increased protection for residents within the affected areas. The agreement will be reviewed annually at which time response data, risk, staffing levels and response times will be reviewed. Financial Implications The financial impact is minimal and within the normal operating budget given the anticipated low number of response for each municipality to the affected areas. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Municipal Service Excellence - improve the efficiency and effectiveness of our operations. Pillars: People and Partnerships – partner with key stakeholders.

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Township of South Frontenac Staff Report Number: 2024-81

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Notice/Consultation • • • •

Chief Administrative Officer Deputy Fire Chief, Fire & Emergency Services Platoon Chiefs (4), Fire & Emergency Services Fire Chief Chris McDonough, Central Frontenac Fire & Emergency Services

Attachments Exhibit A – Automatic Aid Agreement Approvals Submitted By:

Del Blakney, Director of Emergency Services/Fire Chief Approved By:

Louise Fragnito, Chief Administrative Officer

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Page 43 of 73 Automatic Aid Agreement This Agreement made in duplicate this _______ day of _______________, 2024, Between The Corporation of The Township of Central Frontenac (Hereinafter called the “Central Frontenac”) Of the First Part and The Corporation of The Township of South Frontenac (Hereinafter called the “South Frontenac”) Of the Second Part Whereas Section 2 (6) of the Fire Protection and Prevention Act, Chapter 4, Statutes of Ontario, 1997, authorizes a municipality to enter automatic aid agreements with other municipalities to provide and/or receive fire protection services; And Whereas both Central Frontenac and South Frontenac operate fire protection services and manages assets suitable to meet municipal responsibilities required by the Fire Protection Act, through a fire department situated within Central Frontenac and South Frontenac; And Whereas both Central Frontenac and South Frontenac are prepared to make available fire protection services to each other, in their respective areas; Now Therefore in consideration of the mutual covenants, conditions, considerations and payments herein contained, Central Frontenac and South Frontenac mutually agree as follows:

Introduction Due to geographical distances and conditions, it is sometimes advantageous for Fire Departments to immediately require assistance from another Fire Department at the same time that the alarm is forwarded to the Fire Department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-to-day basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to an emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; Page 1 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 44 of 73 c. Provide equipment and personnel, particularly at the boundaries of municipalities, where protection may be otherwise limited. d. Receive special services not provided by the municipality from another Fire Department.

Definitions: In this Agreement, unless the context otherwise requires, a. “Designate” means a person who, in the absence of the Fire Chief, has the same powers and authority as the Fire Chief. b. “Fire Area” means the defined areas as outlined in Schedule “A” within the geographic boundaries of Central Frontenac and South Frontenac. c. “Fire Chief” means the Chief of either participating Fire Department. d. “Fire Department” means the Fire Department of both parties participating in this Agreement. e. “Home Fire Department” means the Fire Department established by the municipality where the occurrence is. f. “Fire Protection” means and includes Fire Suppression of Structural Fires including Exposure Fires. g. “Occurrence” means an emergency response or request to respond to an emergency. h. “CFFR” means Central Frontenac Fire & Rescue. i. “NFFD” means South Frontenac Fire & Rescue. j. “Ice Rescue” means a person fallen through ice or is on ice and requires rescue.
Fire Area The geographic area within which Central Frontenac and South Frontenac will supply fire protection services in accordance with this Agreement is defined in Schedule “A”.
Fire Protection Services South Frontenac will supply Fire Protection Services for responses to Structure Fires, Wildfires, Ice Water Rescue and Tiered Medical Response to all the properties and residents situated within the Fire Area upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in South Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or South Frontenac;

Page 2 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 45 of 73 d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b). Central Frontenac will supply Fire Protection Services for responses to Structure Fires, Wildfires, Ice Water Rescue and Tiered Medical Response to all the properties and residents situated within the Fire Area upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in Central Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or South Frontenac; d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b).

Municipal Responsibility a. Each party to this Agreement is responsible for providing appropriate training to its Fire Department pursuant to each Municipalities Fire Departments Training Standards and shall maintain records of training. b. Each party to this Agreement is responsible for ensuring their equipment and apparatus are maintained to the minimum provincial and/or national standards used in the Ontario Fire Service such as Occupational Health & Safety Act, Canadian General Standards Board, Ministry of Transportation, Ministry of Labour Section 21, the National Fire Protection Association, and maintain records of maintenance.
Incident Command a. The first arriving Fire Department will assume Incident Command and begin fire ground command functions. When the Home Fire Department arrives, a ranking Officer will contact the Incident Commander directly and, if it is decided that a transfer of command would benefit the situation or is desired by the parties, the Home Fire Department will assume command. The Incident Commander being relieved will provide a briefing to the Officer assuming command indicating situation status, assignment and tactical needs. Once the briefing has been conducted, confirmation of Incident Command transfer will be broadcasted over the radio to alert all fire ground personnel. b. In such an event, the first arriving Fire Department may release its personnel, apparatus and equipment from the scene within the Fire Area, upon agreement with Incident Command. Page 3 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 46 of 73

Liability

Insurance a. Property Insurance: Broad Form Property Policy insuring against loss or damage to any kind of owned, rented or leased equipment or property that is being used or could be used to provide Automatic Aid Fire Protection Services pursuant to this Agreement not less that the full replacement cost. b. General Liability Insurance: General Liability Policy insuring against injury or damage to persons or property, underwritten by an insurer licensed to conduct business in the Province of Ontario with a limit of not less than $25,000,000. This policy shall be endorsed to include cross-liability, contractual liability and personal injury. c. Medical Malpractice Insurance: Medical Malpractice coverage with a limit of not less than $25,000,000. The coverage can be provided as a stand-alone policy or included in the coverage afforded by the General Liability Policy reference above. d. Non-owned Automobile Coverage: Non-owned Automobile coverage with a limit of not less than $25,000,000 and shall include contractual non-owned coverage. e. Automobile Liability Insurance: Automobile Liability Policy covering third party property damage and bodily injury liability and all statutory coverages as may be required by Applicable Laws arising out of any licensed vehicle operating in connection with the Agreement with limits not less than $25,000,000 f. Environmental Coverage: Environmental Liability Policy in an amount of not less than $3,000,000 per occurrence, against claims for bodily injury, including sickness, disease, shock, mental anguish, mental injury as well as injury to or physical damage to tangible property including loss of use of tangible property, or the prevention, control, repair, cleanup or restoration of environmental impairments of lands, the atmosphere or any water course or body of water on a sudden and accidental basis and gradual release. The policy will be renewed for three (3) years after contract termination. Should the policy be non-renewed, 90 days’ notice of nonrenewal must be provided and the (Assisted Municipality) has the right to request that an extended reporting period be purchased at the (Assisting Municipality’s) sole expense. g. All policies of insurance shall: a. Be underwritten by an insurer licensed to conduct business in the Province of Ontario.

Page 4 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

Page 47 of 73 b. Include a provision for Thirty (30) days’ notice of cancellation except for Automobile insurance shall which shall provide fifteen (15) day notice of cancellation. h. Primary Coverage: The proponent’s insurance shall be primary coverage and not additional to and shall not seek contribution from any other insurance policies available to the municipality. i. Certificate of Insurance: The proponent’s shall provide a Certificate of Insurance evidencing coverage in force at least ten (10) days prior to contract commencement.

Payment

Termination and Amendments a. This Agreement shall remain in force until December 31, 2024, at which point it will be reviewed for renewal. b. Either party may terminate this Agreement at any time by providing the other party with (30) day’s written notice of their intent to terminate. c. This Agreement may be amended at any time by the mutual written consent of both parties.
Notice a. Notices and communications shall be in writing and shall be delivered by email, postageprepaid mail, personal delivery or fax, and shall be addressed to the parties, respectively, as set out below, or as either Party later designates to the other by Notice: To Central Frontenac:

To South Frontenac:

Township of Central Frontenac Attention Fire Chief 1084 Elizabeth Street Sharbot Lake, ON K0H 2P0 Tel: 613-279-2935 Email: jriddell@centalfrontenac.com

Township of South Frontenac Attention Fire Chief 4432 George Street, PO Box 100 Sydenham, Ontario K0H 2T0 Tel: 613-376-3027 ext. 2234 Email: firechief@southfrontenac.net

Severability Page 5 of 8 Automatic Aid Agreement between Central Frontenac and South Frontenac

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a. In the event that any covenant, provision or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this Agreement which shall remain in force and effect mutatis mutandis. b. The parties hereto agree that they shall pass all necessary By-laws to give full force and effect to this Agreement.

In Witness Whereof the said Corporations have hereunto affixed their corporate seals duly attested by the hands of their proper officers. The Corporation of the Township of Central Frontenac

Francis Smith Mayor

Cathy MacMunn Clerk Administrator

The Corporation of the Township of South Frontenac

Ron Vandewal Mayor

James Thompson Clerk

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Schedule “A”

Page 50 of 73

Schedule “B”

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To:

Council

From:

Director, Public Services

Date of Meeting:

June 4, 2024

Subject:

2024 Private Lane Upgrade Assistance Program

Report Number:

2024-102

Summary The purpose of this report is to summarize the applications received under the 2024 Private Lane Upgrade Assistance Program and to seek Council approval of grant funding amounts. Recommendation That Council approve the grant subsidies for the 2024 Private Lane Upgrade Assistance Program as outlined in Option 2 totalling $113,980.16. Background The 2024 Operating budget included an allocation of $100,000 to the Private Lane Upgrade Assistance Program. The purpose of this annual program is to offer grant incentives for private lane associations that carry out construction improvements that offer improved access for emergency service vehicles. On May 17th, 2024, the application deadline for the 2024 program closed with a total of 29 eligible grant applications. All of these applications have been individually reviewed and deemed complete. The details of the applications are listed alphabetically in Exhibit A. Discussion/Analysis The total subsidies offered under the private lane upgrade program are limited to 50% of eligible expenses to a maximum of $7,000 per application. The award of grants, in all cases will recognize the availability of approved funding. Only one application per lane is to be considered annually. A summary of the proposed costing and available budget for the 2024 program is listed below:

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Township of South Frontenac Staff Report Number – 2024-102

Page 52 of 73 ACTIVITY

AMOUNT ($)

Forecasted Expenditures (Upset Limit) 29 Applications Deemed Eligible (50% of eligible work or maximum $7,000) Maximum Grant Commitment

$129,284.54

Approved Budget Sources (2024) • 2024 Allocation for Private Lane Upgrading Program of $100,000 • Balance/Carry Forward of $14,279.02 from 2023 Program

$114,279.02

Estimated Shortfall

($15,005.52)

When reviewing the applications under the 2024 program it is apparent that the eligible projects in this year’s program has exceeded the value of available funding. Staff are therefore presenting two options for Council to consider as part of the 2024 program roll out.. Option 1 – Maximum Grant Subsidy for All Users / Increased Budget Under this Option all applicants would receive the maximum funding allowable under the current program and the budget shortfall of $15,005.52 would be funded from available reserves. It should be noted that historically the actual funds paid out under the private lane program have been below the approved amounts due to project cancellations or reduced values reported in the actual work performed. Refer to Table 1 below. Table 1 - Actual Costs 2021 - 2023 Programs Private Lane Upgrading Assistance Program (Year)

Approved Budget ($)

Grants Awarded ($)

Actual Grants Paid ($)

Year End Surplus ($)

2021 (29 applicants)

$107,181.14

$107,098.01

$91,114.44

$16,066.70

2022 (25 applicants)

$116,066.00

$106,872.51

$85,971.38

$30,094.62

2023 (32 applicants)

$130,094.62

$135,885.84

$115,815.60

$14,279.02

Option 2 – Reduced Subsidy for Frequent Users (37%) / Increased Budget Under this Option all applicants that have received three (3) or more grants in the previous five (5) years would see their grant subsidy reduced from 50% to 37%. This approach has been used in previous years in 2019 and again in 2021 when program funding was exceeded. Under this Option a modest surplus of $298.86 would be generated. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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Staff is recommending Option 2 for the 2024 program year in keeping with the approved budget and grant policy; however, Council may wish to increase the budget in 2024 in response to the program interest (Option 1 or 2). Once the maximum grant subsidy amounts have been approved , lane associations will be required to submit all receipts and invoices for work performed in accordance with the approved application in November. Financial Implications The 2024 Budget allowance for the overall project is $100,000. An additional $14,279.02 is available from the prior year carry forward. The total available budget for the 2024 program is therefore $114,279.02. Two (2) funding Options have been presented to Council with respect to the project funding as the grant requests are currently in excess of the available funds. Staff are recommending that the 2024 program follow the outline of Option 2 which employs a reduced subsidy at 37% for frequent program users. Under this Option, the total funding commitment would be $113,980.16. This approach leaves a modest surplus of $298.86 in the 2024 budget to be carried over to 2025. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: People and Partnerships Action Item (If Applicable):

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Operations Technologist Director of Corporate Services &Treasurer Attachments Exhibit A – Applicants for 2024 Lane Upgrading Assistance Program www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2024-102

Approvals Prepared By: W. Troy Dunlop, C.E.T., Manager of Engineering and Capital Projects Submitted By:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, CPA CGA, Chief Administrative Officer

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EXHIBIT A Applicants for 2024 Lane Upgrading Assistance Program

Lane (continued)

Belknap Lane* Barr Lane Bessey Lane Brittara Lane Coates Lane Doucette Lane Everett Lane* First Point Lane Garter Lake Lane* Hiawatha Lane* Hideaway Lane Hillcrest Lane* Heron Lane Howes Lake Lane* 13 Island Lake Lane* Maple Grove Lane Meredith Lane* Miner Lake Lane Oakshores Lane* Oak Haven Lane Old Fourteen Island Lane* Old Mine Lane* Pine Lane Sargent Lane Stafford Lane* Sweetfern Lane Tims Lane* Winding Creek Lane Wood Duck Lane

Eligible Expenses (Inc. HST) $2,760.00 $5,830.80 $13,689.95 $14,125.00 $4,932.45 $5,796.90 $4,520.00 $2,124.40 $13,147.55 $10,055.19 $5,706.50 $6,846.50 $5,604.80 $7,491.90 $6,282.80 $15,226.75 $21,063.20 $13,492.20 $22,000.00 $14,819.95 $17,520.65 $6,576.60 $9,633.25 $16,339.80 $14,729.27 $1,997.84 $4,045.40 $2,034.00 $18,645.00

Option # 1 Maximum Eligible Grant (Inc. HST)

Option # 2 Reduced Subsidy Frequent Users (Inc. HST)

$1,380.00 $2,915.40 $6,844.98 $7,000.00 $2,466.23 $2,898.45 $2,260.00 $1,062.20 $6,573.78 $5,027.60 $2,853.25 $3,423.25 $2,802.40 $3,745.95 $3,141.40 $7,000.00 $7,000.00 $6,746.10 $7,000.00 $7,000.00 $7,000.00 $3,288.30 $4,816.63 $7,000.00 $7,000.00 $998.92 $2,022.70 $1,017.00 $7,000.00

$1,021.20 $2,915.40 $6,844.98 $7,000.00 $2,466.23 $2,898.45 $1,672.40 $1,062.20 $4,864.59 $3,720.42 $2,853.25 $2,533.21 $2,802.40 $2,772.00 $2,324.64 $7,000.00 $5,180.00 $6,746.10 $5,180.00 $7,000.00 $5,180.00 $2,433.34 $4,816.63 $7,000.00 $5,180.00 $998.92 $1,496.80 $1,017.00 $7,000.00

Total $287,038.65 $129,284.54 Note - * Frequent user - received 3 or more grants in previous 5 years.

$113,980.16

Page 56 of 73

To:

Council

From:

Director of Emergency Services / Fire Chief

Date of Meeting:

Tuesday, June 4, 2024

Subject:

Fire Department 2023 Annual Report

Report Number:

2024-097

Summary The Report provides a high-level overview of South Frontenac Fire and Rescue response data and activities during 2023. Recommendation This report is for information purposes. Background The Township of South Frontenac is committed to providing efficient and responsive public services that enhance the quality of life for residents. In keeping with municipal service excellence pillar of the Township of South Frontenac Strategic Plan, this report provides transparency in the operations of South Frontenac Fire and Rescue while efforts are made to continuously strive to improve efficiency, effectiveness and accessibility of services and operations. Discussion/Analysis In 2023, South Frontenac Fire and Rescue responded to a total of 501 incidents. During this period, 226 incidents were related to medical response calls. The following chart illustrates the number of various types of incidents along with their percentages in relation to the total number of calls received by South Frontenac Fire and Rescue:

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number:2024-097

Page 57 of 73

The completion of the community risk assessment will assist in determining opportunities and strategies to reduce risks within the community. The following table provides additional context regarding the number of incidents per quarter occurring between 2017 and 2023: Response First Quarter Jan 1 – Mar 31 Second Quarter Apr 1 – Jun 30 Third Quarter Jul 1 – Sep 30 Fourth Quarter Oct 1 – Dec 31

2017

2018

2019

2020

2021

2022

2023

104

112

101

106

123

135

128

142

123

167

130

154

155

140

134

133

103

118

132

126

132

Annual Total

429

503

508

492

445

520

501

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number:2024-097

Page 58 of 73

The following projects were completed in 2023: • • • •

Completion of Volunteer Recruitment Program Purchase of new 2500-gallon replacement tanker for Station 6 Acquisition of Firefighter Particulate Balaclavas Purchase of new pumper replacement for Station 7

The training highlights for 2023 are as follows: •

16 candidates completed job-performance requirements (JPR’s) and have undergone certification to NFPA 1001 Firefighter level I & II, NFPA 1072 Hazardous Materials Operations.

•

25 personnel completed certification to NFPA 1002, Standard for Fire Apparatus Driver/ Operator Professional Qualifications. Training was completed in-house through a cost-effective Learning Contract with the Office of the Fire Marshal.

•

Live-fire training was scheduled for all SFFR crews through the month of September in Odessa, ON (Loyalist Emergency Services). This training was delivered by our own in-house officers where all that was required was access to a live-fire facility.

•

All existing SFFR personnel have completed annual Basic Life Support emergency medical re-certification training.

With respect to fire prevention activities, South Frontenac Fire and Rescue conducted 33 complaint inspections. Additionally, South Frontenac Fire and Rescue participated in 29 public education or community events. Financial Implications None. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillars: Municipal Service Excellence

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Alex Bennet, Deputy Fire Chief www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number:2024-097

Andrew Watson, Fire Prevention Officer (Contract) Julie St-Cyr, Fire Administration Approvals Submitted By:

Delbert Blakney, Director of Emergency Services / Fire Chief Approved By:

Louise Fragnito, CPA CGA, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 59 of 73

Page 60 of 73

To:

Council

From:

Director of Emergency Services / Fire Chief

Date of Meeting:

Tuesday, June 4, 2024

Subject:

Fire Department Q1 Report

Report Number:

2024-098

Summary The Report provides a high-level overview of responses and fire department activities during the first quarter of 2024. Recommendation This report is for information purposes. Background The Township of South Frontenac is committed to providing efficient and responsive public services that enhance the quality of life for residents. In keeping with municipal service excellence pillar of the Township of South Frontenac Strategic Plan, this report provides transparency in the operations of South Frontenac Fire and Rescue while efforts are made to continuously strive to improve efficiency, effectiveness and accessibility of services and operations. Discussion/Analysis During the first quarter of 2024, South Frontenac Fire and Rescue responded to 131 incidents. Of the 131 incidents, 69 of the incidents were related to medical response calls. The following table illustrates the number of incidents per type of incident along with their percentages in relation to the total number of calls received by South Frontenac Fire and Rescue:

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-098

Page 61 of 73

The following table provides additional context regarding the number of first quarter incidents occurring between 2017 and 2024:

Response First Quarter Jan 1 – Mar 31

2017

2018

2019

2020

2021

2022

2023

2024

104

112

101

106

131

The following projects were completed in the first quarter of 2024: • • •

Acquisition of new Pick-Up Truck for Deputy Chief Acquisition of Electric Portable Fans Award of Fire Boat Tender

In the first quarter of 2024, the following training & professional developments initiatives were completed: i. Specialized annual training for Ice Water Rescue was completed for all SFFR personnel. ii. Approval was received from the Ontario Fire College for partnership through Learning Contracts of in-house training deliveries of SFFR personnel with significant cost-savings: • • •

NFPA 1041 Instructor level I NFPA 1021 Fire Officer I NFPA 1521 Incident Safety Officer

(April 2024) (June 2024) (Sept 2024)

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-098

Page 62 of 73

With respect to fire prevention activities during the first quarter of 2024, South Frontenac Fire and Rescue conducted 29 complaint inspections. Additionally, South Frontenac Fire and Rescue participated in 2 public education or community events. The objectives of South Frontenac Fire & Rescue for the remainder of 2024 are as follows: • • • • •

Completion of a Comprehensive Community Risk Assessment Completion of a Master Fire Plan Update by-laws applicable to fire department such as the Establishing and Regulating By-Law and Open-Air Burning By-Law Review and update of standard operating procedures. Conduct Fall Firefighter Recruitment Program (pending budget approval).

Financial Implications None. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillars: Municipal Service Excellence

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Alex Bennet, Deputy Fire Chief Andrew Watson, Fire Prevention Officer (Contract) Platoon Chiefs Julie St-Cyr & Lee Gour, Fire Administration Approvals Submitted By:

Delbert Blakney Director of Emergency Services / Fire Chief www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2024-098

Approved By:

Louise Fragnito, CPA CGA Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 63 of 73

Page 64 of 73

May 17, 2024 To:

Municipal Clerks

Re:

Audited Financial Statements and Final Inventory of Programs and Services

Dear Municipal Clerks, Please find below two documents that we are required to circulate to all member municipalities, no action is required on your part. 2023 Audited Financial Statements In accordance with Section 38(3) of the Conservation Authorities Act, conservation authorities are required to provide all member municipalities with a copy of their annual audited financial statements. At their meeting on April 25, 2024, the Board of Directors of the RVCA approved audited financial statements for 2023. These statements have been posted to our website and can be found at: • https://www.rvca.ca/governance/finance-accountability/audited-financial-statements Final Inventory of Programs and Services In accordance with Section 9 of Ontario Regulation 687/21, conservation authorities are required to provide all member municipalities with a copy of their final inventory of programs and services. At their meeting on April 25, 2024, the Board of Directors of the RVCA approved a final inventory which is attached to this letter. I would personally like to thank all of you for your time and effort in helping us secure costapportioning agreements with each of our municipal councils to enable us to continue delivering our category 3 programs and services. We have required a significant amount of your time over the past couple of years to implement a number of regulatory changes impacting our programs, services and budgets and we have appreciated your patience and support. Sincerely,

Sommer Casgrain-Robertson General Manager / Secretary-Treasurer

RVCA Programs and Services Inventory Final Version (April 25, 2024)

This final version of RVCA’s programs and services inventory was approved by RVCA’s Board of Directors on April 25, 2024. It will be circulated to member municipalities and submitted to the province by April 30, 2024 to complete the transition period requirements outlined in Ontario Regulation 687/21. Program & Service This column provides a list of RVCA’s existing programs and services. Description This column provides a brief description of each program and service. Category This column indicates which “category” the program and service falls under within the new legislative framework: • • • •

Category 1 – mandatory programs and services prescribed by the province through regulation Category 2 – programs and services provided on behalf of one or more municipalities through mutual agreement Category 3 – other programs and services that conserve, restore, develop and manage natural resources in the watershed General – operating expenses not related to the provision of a program or service

Reference This column provides a reference to the applicable section of Ontario Regulation 686/21 for category 1 mandatory programs or it provides the name of the municipality and date an agreement was signed for category 2 and 3 programs. Estimated Annual Cost This column estimates the annual cost of providing each program and service based on RVCA’s 2024 operations budget (RVCA has undertaken multiple program reviews in recent years that would make a five-year average less accurate). Source of Funding This column estimates which of the following revenue streams support the program and service based on RVCA’s 2024 budget (unless followed by an asterisk which indicates a multi-year average): Municipal Levy (MCVA apportionment method) Named Municipality (benefit-based apportionment method or municipal agreement) Provincial / Federal Funding Self-Generated (user fees, grants, fundraising)

Page 65 of 73

• • • •

Watershed Science & Engineering Services Program & Service 1 Program Management 2 Watershed Reporting

Brief Description

Category

•

Provide oversight and management of all programs within the department

General

•

Report on the condition of the watershed and identify trends, concerns and priority actions to address natural hazard and natural resource issues, including the impacts of climate change Complete a watershed-based resource management strategy as prescribed in regulation

Section 12 (4): watershed-based resource management strategy

$164,566 100% levy

•

Reference

2024 Cost

Source of Funding $68,423 16% provincial 84% levy

3 Drinking Water Source Protection

•

Administer the province’s drinking water source protection program under the Clean Water Act to protect present and future sources of municipal drinking water from contamination and overuse

Section 13: Source protection authority under the Clean Water Act, 2006

$233,323 100% provincial

4 Surface Water Quality Monitoring

•

Measure and analyze water quality in lakes, rivers and streams to establish a baseline dataset and identify changes and concerns Program looks at both water chemistry and indicator invertebrates and involves volunteers in sampling

Section 12 (3): provincial stream monitoring program

$113,607 100% levy

Agreement with Ottawa since 2019 Cost-apportioning agreement with all municipalities since 2024

$163,457 100% City of Ottawa

•

Final Version (April 25, 2024)

Page 2 of 8

Page 66 of 73

RVCA Programs & Services Inventory

$210,666 100% levy

5 Hydrometric Monitoring and Forecasting

•

6 Natural Hazard Studies

•

Collect, analyze and disseminate climate, snow and streamflow data to monitor high and low water conditions across the watershed. Issue flood and drought advisories and warnings to partners and the public.

Section 2: Flood forecasting and warning

$460,633 3% provincial; 29% selfgenerated; 68% levy

Study and map areas that are at risk from natural hazards such as floodplains, steep slopes and unstable soils. Maintain and refine a hydrologic model of the watershed to support hazard mapping, flood and drought analysis, and land use and climate change analysis

Section 1: Risk of certain natural hazards

$346,172 5% provincial; 4% City of Ottawa; 91% levy

Section 3: Drought or low water response

•

Support the provincial groundwater monitoring program and develop tools that support watershed planning and development review and help create a conceptual understanding of hydrogeological conditions

Section 12 (2): provincial groundwater monitoring program

$222,168 100% levy

8 Aquatic and Terrestrial Habitat Monitoring

•

Collect information about the physical and biological attributes of creeks and streams (temperature, habitat, fish) using volunteers in some areas Assess headwater drainage features Identify changes in land cover All information is used to assess the condition of the watershed and guide actions and restoration activities

Cost-apportioning agreement with all municipalities since 2024

$397,456 100% levy

Operate and maintain water, flood and erosion control structures Support ice management activities undertaken by City of Ottawa

Section 4: Ice Management

• • •

9 Water and Erosion Control Infrastructure

• •

RVCA Programs & Services Inventory

Section 5: infrastructure

Final Version (April 25, 2024)

$1,034,141 7% provincial; 87% City of Ottawa; 6% levy Page 3 of 8

Page 67 of 73

7 Groundwater Monitoring

Planning Advisory and Regulatory Services Program & Service 10 Program Management 11 Site Specific Plan Review

Brief Description

Category

•

Provide oversight and management of all programs within the department

General

•

Review planning applications and provide comments to municipalities regarding natural hazards and drinking water source protection Work closely with applicants and municipalities to identify concerns early in the process and identify alternatives where possible

Provide input to municipalities on draft official plans, zoning bylaws, environmental assessments and other municipal studies Participate on technical advisory committees that oversee master servicing studies, community design plans, subwatershed studies and environmental management plans

Section 7: Plan review, comments

$197,945 7% provincial, 93% levy

Regulate development related to natural hazards in accordance with Ontario Regulation 41/24 Work closely with applicants and municipalities to identify concerns early in the process and identify alternatives where possible; program also includes policy development, pre-consultation, compliance monitoring and enforcement which collect no fees

Section 8: Administering and enforcing the Act

$867,118 50% user fees; 50% levy*

•

12 Non-Site Specific Plan Review

•

13 Section 28 Conservation Authorities Act

• •

Section 6: Comment re applications, proposals

Annual Source of Cost Funding $146,856 100% levy

$736,904 75% user fees; 25% levy*

Section 7: Plan review, comments

Final Version (April 25, 2024)

Page 4 of 8

Page 68 of 73

RVCA Programs & Services Inventory

Reference

14 Part IV Clean Water Act

•

Administer Source Protection Plan policies near municipal wells and intakes on behalf of some municipalities under Part IV of the Clean Water Act (designated as their Risk Management Inspector and/or Official)

Agreements with 11 municipalities (2017 to 2023)

$47,173 100% user fees

15 Part 8 Building Code Act

•

Regulate sewage systems (including new, enlarged or replacement systems) on behalf of some municipalities under Part 8 of the Ontario Building Code (designated as their Principal Authority)

Agreements with 5 municipalities (2020 to 2022)

$714,013 100% user fees

Inspect existing sewage systems in lake country on behalf of some municipalities under the Ontario Building Code (some programs are voluntary others are mandatory)

Brief Description

Category

16 Septic Reinspection Program

•

Also administer agreements for MVCA with 4 municipalities Agreements with 2 municipalities in 2024 (varies each year)

$102,843 100% user fees

Stewardship Services Program & Service 17 Program Management

•

Provide oversight and management of all programs within the department

General

18 Tree Planting

•

Full-service tree planting program for private and public landowners (woodlot advice, planting plans, site prep, tree planting, tending, funding) Also have a program dedicated to recovering disease-tolerant butternut

•

Annual Source of Cost Funding $175,626 100% levy

Agreement with Ottawa since 2000 Cost-apportioning agreement with all municipalities since 2024

$418,142 39% City of Ottawa; 61% self-generated $435,248 71% selfgenerated; 29% levy

Final Version (April 25, 2024)

Page 5 of 8

Page 69 of 73

RVCA Programs & Services Inventory

Reference

19 Rural Clean Water Programs

20 Shoreline Naturalization

•

21 Ontario Rural Wastewater Centre

•

Technical assistance, grants and incentive payments for farmers and rural landowners to undertake projects on their property that protect or improve water quality or create or enhance ecological goods and services

Full-service shoreline naturalization program for private and public landowners (technical advice, planting plans, site prep, planting) Also work with lake associations and other groups to support plant sales

Develop and teach courses for septic installers, designers and regulators to advance their knowledge of design, construction, repair and inspection regarding sewage systems Maintain a demonstration site at Baxter Conservation Area that displays a wide variety of sewage system technologies

Agreement with Ottawa since 2000 Cost-apportioning agreement with all municipalities since 2024

$120,000 100% City of Ottawa

Cost-apportioning agreement with all municipalities since 2024

$263,140 21% selfgenerated; 79% levy

$371,147 27% selfgenerated; 73% levy

$73,398 100% selfgenerated

Conservation Land Management Services Program & Service

Brief Description

Category

•

Provide oversight and management of all programs within the department

General

23 Land Donations / Acquisitions

•

Accept donations of ecologically sensitive land (such as wetland, shoreline, forest cover) and protect it in perpetuity so natural features can provide lasting ecological benefits

RVCA Programs & Services Inventory

Final Version (April 25, 2024)

Annual Source of Cost Funding $83,510 100% levy

$15,000 100% selfgenerated

Page 6 of 8

Page 70 of 73

22 Program Management

Reference

24 Conservation Areas

• •

25 Conservation Lands

• •

Manage 11 conservation areas that welcome 300,000 visitors / year Provide amenities such as trails, boardwalks, lookouts, beaches, boat launches, picnic shelters and interpretive centres

Section 9, 10 & 11: conservation and management of lands

$913,414 18% selfgenerated; 82% levy

Manage 3,300 hectares of ecologically sensitive land Develop management plans for properties to ensure good land use planning and long-term health

Section 9, 10 & 11: conservation and management of lands

$295,780 7% selfgenerated; 93% levy

26 Outdoor Education

•

Deliver curriculum-based school programs, forest school, summer day camps and group programs that promote conservation and environmental stewardship

27 Lease and Management Agreements

•

Provide limited land management services (grass cutting, trail maintenance) on some municipally owned properties

Section 9, 10 & 11: conservation and management of lands

$32,000 100% City of Ottawa

Brief Description

Category

Reference

Overall management and governance of the RVCA including strategic planning, municipal and government relations, work planning, policy and program development, issues management and partnership development.

General

Annual Source of Cost Funding $348,267 100% levy

$290,954 100% selfgenerated

Corporate Services Program & Service 28 Management and Members

•

Final Version (April 25, 2024)

Page 7 of 8

Page 71 of 73

RVCA Programs & Services Inventory

29 Finance and Human Resources

•

Finance and human resources support including budgeting, accounting, financial reporting, payroll, employee recruitment, training, employee management and joint health and safety

General

$591,315 22% selfgenerated; 78% levy

30 Communications • and Outreach

Communications support including website development, social media, project planning, outreach (media releases, blog, newsletter, videos), drafting of reports and messaging

General

$312,859 100% levy

31 Fundraising and Partnerships

•

Fundraising support including partnership development, grant writing, fundraising campaigns, and management of endowment funds

General

$105,911 100% levy

32 GIS and Information Management

•

GIS support including data and information management and the creation and management of internal and public facing databases, geoportals, technical mapping and field apps

General

$301,334 100% levy

Final Version (April 25, 2024)

Page 8 of 8

Page 72 of 73

RVCA Programs & Services Inventory

Page 73 of 73 Township of South Frontenac By-Law Number 2024-45 Page 1 of 1 By-Law Number 2024-45 A By-Law to Confirm generally all actions and proceedings of the Council meeting of the corporation of the Township of South Frontenac on June 4, 2024 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and; Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; Therefore, be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on June 4, 2024, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held June 4, 2024, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on June 4, 2024, except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, June 4, 2024 Given Third Reading and Passed: Tuesday, June 4, 2024

James Thompson, Clerk

Ron Vandewal, Mayor

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