Body: Council Type: Minutes Meeting: Regular Date: December 6, 2022 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2022/Council - 06 Dec 2022 - Minutes.pdf)
Document Text
Minutes of Council December, 6, 2022
TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes
Meeting # 4 Time: 7:00 pm Location: Council Chambers/Virtual Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff: Louise Fragnito, Chief Administrative Officer, Shelley Stedall, Director of Corporate Services & Treasurer, Darcy Knott, Director of Fire and Emergency Services, Kyle Bolton, Director of Public Services, Brad Wright, Director of Development Services, Troy Dunlop, Manager of Technical Services & Infrastructure, Jan Minaker, Manager of Human Resources, Michelle Hannah Planning Assistant, James Thompson, Deputy Clerk, Angela Maddocks, Clerk 1. Call to Order and Roll Call a)
Resolution Resolution No. 2022-04-01 Moved by Councillor Godfrey Seconded by Councillor Roberts That the Council meeting of December 6, 2022 be called to order at 7:00 p.m. Carried
b)
The Deputy Clerk conducted the roll call as outlined in the attendance noted above.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2022-04-02 Moved by Councillor Trueman Seconded by Councillor Sleeth That the agenda for the December 6, 2022 Council meeting be approved as presented. Carried
Scheduled Closed Session (at end of meeting)
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes
a)
October 4, 2022 Council Meeting (resolution) Resolution No. 2022-04-03 Moved by Councillor Roberts Seconded by Councillor Morey
Minutes of Council December, 6, 2022 That the minutes of the October 4, 2022 and October 11, 20222 Council meeting be approved. Carried b)
October 11, 2022 Council Meeting
Resolution 2022-04-03. c)
November 15, 2022 Inaugural Council Meeting Resolution No. 2022-04-04 Moved by Councillor Pegrum Seconded by Councillor Trueman That the minutes of the November 15, 2022 Inaugural Council meeting be approved, as amended. Carried
d)
November 22, 2022 Special Council Meeting Resolution No. 2022-04-05 Moved by Councillor Trueman Seconded by Councillor Sleeth That the minutes of the Special Council meeting held November 22, 2022 be approved. Carried
Business Arising from the Minutes - none
Reports Requiring Action
a)
2022 Lake Ecosystem Grant Recommendations • The Township accepted applications for the 2022 Lake Ecosystem Grant program until September 30, 2022. The Lake Ecosystem Advisory Committee recommended approval of four applications from this intake, totalling $30,183.98. Resolution No. 2022-04-06 Moved by Councillor Ruttan Seconded by Councillor Leonard That Council approve four (4) Lake Ecosystem Grants totalling $30,183.98 as recommended by the Lake Ecosystem Advisory Committee and as summarized in this report. Carried
b)
Land Acquisition - 0.3 metre reserves abutting Everett Lane • The report sought direction from Council on a landowner request to transfer three 0.3 metre reserves back to the Township and where possible, have them merge with a Township-owned road allowance to provide several landowners with access to Everett Lane. Resolution No. 2022-04-07 Moved by Councillor Sleeth Seconded by Councillor Pegrum That Council support the transfer of the 0.3 metre reserves under property identification numbers (PINs) 362740046, 362740182 and 362740425. And that a by-law be brought forward at a future date once PIN 362740046 has been transferred to dedicate a portion of the reserve as a road. Carried
Page 2 of 7
Minutes of Council December, 6, 2022 c)
Napanee River Upper Lakes Study - Updated Floodplain Mapping • The report provided details on a request received from the Quinte Conservation Authority seeking a financial contribution from the Township in order to update floodplain mapping for the Napanee River Upper Lakes in South Frontenac. Quinte Conservation has successfully applied for 50% grant funding but requires a letter of support or resolution from South Frontenac in order to move forward with signing off on a Transfer Payment Agreement for the funding. Resolution No. 2022-04-08 Moved by Councillor Roberts Seconded by Councillor Morey That Council support the request for funding in the amount of $79,900 from Quinte Conservation to support the Napanee River Upper Lakes Study – Updated Floodplain Mapping and that the request be funded from the Working Funds Reserve. Carried
d)
PL-RAC-2022-0121 (Swiderski) (Kerr) – Application to request to stop up, close and transfer portions of unopened road allowance • An application was received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 13 & 14, District of Bedford Resolution No. 2022-04-09 Moved by Councillor Ruttan Seconded by Councillor Godfrey That Council direct staff to proceed with the process of closing and transferring ownership of a 20.12 metre (66 foot) by approximately 72 metre (236 foot) portion of unopened road allowance, between Concession 13 & 14, District of Bedford. Carried
e)
Award of RFP # PS-P02-2022 - Verona Housing Communal Servicing Options Study Class EA • The report provided a summary of the outcomes of the Request for Proposal # PS-P02-2022 and recommends the award of contract for the Verona Housing Communal Servicing Options Study Class Environmental Assessment. Resolution No. 2022-04-10 Moved by Councillor Morey Seconded by Councillor Leonard That Council award RFP # PS-P02-2022 Verona Housing Communal Servicing Options Study Class Environmental Assessment to J. L. Richards & Associates for the successful bid of $87,597.04 (net of rebatable HST). Carried
f)
Deputy Mayor Appointment • The report provided Council with information regarding procedural options with respect to the appointment of the Deputy Mayor for the 2022-2026 term of Council. Resolution No. 2022-04-11 Moved by Councillor Roberts Seconded by Councillor Morey That Council utilize Option “B” as the procedural mechanism to appoint the Deputy Mayor for the 2022-2026 term of Council. Carried
Page 3 of 7
Minutes of Council December, 6, 2022 Resolution No. 2022-04-12 Moved by Councillor Sleeth Seconded by Councillor Pegrum That having adopted the process for appointing the deputy mayor, the following member(s) of council serve as Deputy Mayor for the following period: 2022-2023: Ron Sleeth 2024:Ray Leonard ( Janaury1, 2024 - June 30, 2024 2024: Doug Morey ( July 1, 2024 to December 31, 2024) 2025:Randy Ruttan 2026:Steve Pegrum Carried g)
Changes to January Meeting Schedule • The report recommended the rescheduling of the Council and Committee of the Whole meetings for January 2023. The timing of these meetings is stipulated in the Procedural By-law 2017-76 and must be changed by resolution of Council to accommodate holiday closures Resolution No. 2022-04-13 Moved by Councillor Godfrey Seconded by Councillor Leonard That Council suspend the rules of the Procedural By-law 2017-76 and schedule the January 2023 Council Meetings for January 10 and January 31 and the Committee of the Whole meeting for January 17, 2023. Carried
Committee Meeting Minutes
a)
Bellrock Community Hall Committee meeting held September 16, 2022
b)
Lake Ecosystem Advisory Committee Meeting held April 20, 2022 Resolution No. 2022-04-14 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council receives for information the minutes of the following committee meeting minutes: • Bellrock Community Hall Committee meeting held September 16, 2022 • Lake Ecosystem Advisory Committee meeting held April 20, 2022 Carried
By-laws
a)
By-law 2022-101 - PL-ZBA-2022-0061, Frontenac Outfitters (2017), 6674 Bedford Road • The report recommended that Council pass a by-law to change the zone on the subject lands to permit the existing Frontenac Outfitters business to continue, and to permit a tourist establishment (campground) consisting of 12 tent sites and accessory buildings and uses. Resolution No. 2022-04-15 Moved by Councillor Godfrey Seconded by Councillor Pegrum That By-law 2022-101, being a by-law to amend By-law 2003-75, as amended to rezone land from Rural Commercial (RC) and Rural (RU) to Recreational Resort Commercial - Special Provision (RRC-65) on lands described as 6674 Bedford Road, Part 1 on 13R1302 and Part 1 on 13R20671, Part Lots 9 and 10, Concession 11, District of Loughborough, be given third reading, signed and sealed.
Page 4 of 7
Minutes of Council December, 6, 2022 Carried Resolution No. 2022-04-16 Moved by Councillor Leonard Seconded by Councillor Sleeth That By-law 2022-101, be given third reading, signed and sealed. Carried b)
By-law 2022-102 - PL-LA-2022-0167 (Hoss) Licence Agreement Application, 228 Pine Point Lane, Road Allowance between Lots 18 & 19, Concession 8; Storrington • An application was received asking that Council consider entering into a Licence Agreement to allow the development and continued use of a portion of unopened road allowance for the purposes of a driveway for access to the owner’s property. Resolution No. 2022-04-17 Moved by Councillor Sleeth Seconded by Councillor Godfrey That By-law 2022-102, being a by-law to authorize the executive of a licence agreement between the Township of South Frontenac and Jonathan Hoss, relating to the existing and continued use of the unopened road allowance between Lots 18 and 19, Concession 8, District of Storrington, be given first and second reading . Carried Resolution No. 2022-04-18 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2022-102, be given third reading, signed and sealed. Carried
Reports for Information
a)
South Frontenac Fire and Rescue - 2022 Council Orientation Darcy Knott, Director of Fire and Emergency Services provided a detailed presentation on the Fire Services Department as part of the new Council’s orientation.
b)
Election Accessibility Report • The report was provided for information only and is required under the Municipal Elections Act, Section 12.1 (1).
Information Items
a)
Presentations from the Joint Council Orientation Session - November 7, 2022 • Brian Anderson, Road Specialist - Intact Public Entities • Lori Huber - KPMG - Municipal Financial Statement Basics • Greg Dobney - Cunningham Swan - Employment & Labour Law 101 • Tony Fleming - Cunningham Swan - Governance Overview/Role of Council & Staff/MFIPPA • Conservation Authorities - Overview of Roles and Responsibilities
b)
AMO Online Training - Land Use Planning Training for Elected Officials (Please contact the Deputy Clerk if you wish to be registered)
c)
2022 Municipal Election & School Board Election Statistics
Page 5 of 7
Minutes of Council December, 6, 2022 d)
South Frontenac Rides - 2022 Report
e)
Eastern Ontario Conservation Authorities - Loss of Local DecisionMaking -Bill 23 Does Not Work for Eastern Ontario
f)
Cataraqui Conservation - 2023 Draft Budget
g)
Kingston Humane Society - Pound Keeping Service - Notice of Increase
h)
Speed Limit Reduction Requests • Carrying Place Road • Petworth Road • Perth Road
Notice of Motions - none
Announcements/Statements by Councillors
a)
Councillor Sleeth commended the organizers of the Battersea Santa Claus Parade that was held the previous Saturday. He also thanked Mayor Vandewal for participating in the parade.
b)
Mayor Vandewal reminded Council of the Joint Council Orientation for all the Frontenac’s being held on Wednesday, December 7, 2022 at 5:00 pm at the Verona Lions Club.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions.
Closed Session
a)
Resolution - Council will move into closed session to discuss the request for closure, transfer and purchase of unopened road allowance between Concession 8 and 9, Lot 36, Bedford District, as permitted by the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Resolution No. 2022-04-19 Moved by Councillor Sleeth Seconded by Councillor Leonard That Council move into closed session to discuss the request for closure, transfer and purchase of unopened road allowance between Concession 8 and 9, Lot 36, Bedford District, as permitted by the Municipal Act, Section 239.2 (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. Carried
b)
Unopened Road Allowance - Request for Closure & Purchase Concession 8 and 9, Lot 36, Bedford
c)
Resolution - Arise from closed session Resolution No. 2022-04-21 Moved by Councillor Trueman Seconded by Councillor Ruttan That Council move out of closed session with a rise and report in open session. Carried
Rise and Report from Closed Session
Page 6 of 7
Minutes of Council December, 6, 2022 a)
RC-21-08 - Request for closure, transfer, and purchase of unopened road allowance between Concession 8 and 9, Lot 36; Bedford (resolution) Resolution No. 2022-04-22 Moved by Councillor Morey Seconded by Councillor Leonard That staff be directed to prepare a report and by-law to proceed with the closure, purchase and transfer of the portion of unopened road allowance between Concessions 8 & 9, Lot 36, Bedford District. Carried
Confirmatory By-law
a)
By-law 2022-103 Resolution No. 2022-04-23 Moved by Councillor Godfrey Seconded by Councillor Ruttan That By-law 2022-103, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2022-04-24 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2022-103, being the confirmatory by-law, be given third reading, signed and sealed. Carried
Adjournment
a)
Resolution Resolution No. 2022-04-25 Moved by Councillor Leonard Seconded by Councillor Pegrum That the Council meeting of December 6, 2022 be adjourned at 9:36 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 7 of 7
