Council - 07 Mar 2017 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: March 7, 2017 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

7:00 PM, Tuesday, March 7, 2017 Council Chambers.

Call to Order

a)

Resolution

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting - n/a

Approval of Minutes

a)

Minutes of the February 21, 2017 Council Meeting

Business Arising from the Minutes - n/a

Reports Requiring Action

a)

Louise Fragnito, Treasurer, re: South Frontenac Cemetery Contract Extensions

b)

Louise Fragnito, Treasurer, re: Princess Anne Lease

c)

Mark Segsworth, Public Works Manager, re: PR-2017-01 Grass Cutting Contracts

d)

Mark Segsworth, Public Works Manager, re: Tender PW -2017-05 Crack Sealing Program

e)

Mark Segsworth, Public Works Manager, re: Firehall cost estimate(verbal)

f)

Wayne Orr, Chief Administrative Officer, re: Township Flag

Committee Meeting Minutes

a)

Verona Community Association meeting of January 11, 2017

24 - 25

b)

South Frontenac Recreation meeting of August 22, 2016

26 - 29

c)

South Frontenac Recreation meeting of September 19, 2016

30 - 32

d)

South Frontenac Recreation meeting of November 28, 2016

33 - 34

By-Laws - n/a

Reports for Information

3-7

8-9

10 11 - 21

22

23

Page 1 of 55

a)

Accounts Payable and Payroll Listing

35 - 47

b)

Mark Segsworth, Public Works Manager, re: Tender PW 2017-06 Dust Suppression Program

48

c)

Wayne Orr, Chief Administrative Officer, re: Staff Demographics

49 - 50

Information Items

a)

Joel Locklin, Manager, Infrastructure Renewal Programs - OMAFRA, re: OCIF Top-Up Application

51

b)

South Frontenac Letter to Minister of Education, re: Accommodation Review Process

52

c)

Jannette Amini, County of Frontenac, re Waste Management Opportunities

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

a)

By-law 2017-09

Adjournment

53 - 54

55

Page 2 of 55

Minutes of Council February, 21, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 4 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Rick Chesebrough, Fire Chief, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.

Call to Order

a)

Resolution Resolution No. 2017-4-1 Moved by Councillor Sutherland Seconded by Councillor Barbeau THAT the Council meeting of February 21, 2017 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session - n/a

***Recess *** - n/a

Public Meeting

a)

Resolution Resolution No. 2017-4-2 Moved by Councillor Barbeau Seconded by Councillor Sutherland THAT a public meeting be held to discuss planning matters related to:  Application for Zoning By-law Amendment - Concession XIII, Part Lots 5 & 6, Portland District  Application for Zoning By-law Amendment - Concession IV, Part Lots 28 & 29, Bedford District Carried

b)

Application for Zoning By-law Amendment - Concession XIII, Part Lots 5 & 6, Portland Lindsay Mills explained that three new residential lots on Howes Lake in Portland District were given provisional consent subject to rezoning. The three new lots range in size from 3 acres to 4.5 acres and they would exceed the minimum standards in terms of lot size, waterfrontage and frontage on the road. There will be road widening required as there are parts of the road that are narrow; Hinchinbrook Road North is a maintained township road. The rezoning would change the zone on the new lots from Rural to Waterfront Residential. There were no comments from Council or the public.

c)

Application for Zoning By-law Amendment - Concession IV, Part Lots 28 & 29; Bedford

Page 3 of 55

Page 2 of 5 Minutes of Council February, 21, 2017 Lindsay Mills circulated an additional map to Councillors that shows the final lot configuration that provided clarity to the zoning. Provisional consent has been given for two lot additions and the creation of a new waterfront residential lot. This would render the retained acreage as a non-waterfront lot. The subject land comprises 47.2 hectares with road frontage on Brown’s Lane and lake frontage on Crow Lake. The proposal is for the creation of a 6.6 acre waterfront lot with 83 metres of frontage on the lake. The rezoning would also expand the existing RRC-42 zoning onto the whole of the subject land. Mr. Mills noted that the by-law included within the agenda package needs to be amended from the 90 to 50 metres. Councillor Sutherland questioned the expansion of the resort rezoning if the owner wanted more than 40 lots. Mr. Mills confirmed that it if the owner wants to expand the resort to over 50 units, an Official Plan amendment would be required. Mayor Vandewal asked if the 50 metre setback requirement was the same for the septic system. Mr. Mills confirmed it is 50 metres for the building and 50 metres for the septic. There were no comments from the public. Resolution No. 2017-4-3 Moved by Councillor Barbeau Seconded by Councillor Sutherland THAT an opportunity having been provided, the public meeting be closed. Carried 6.

Approval of Minutes

a)

Minutes of the February 14, 2017 Council Meeting Resolution No. 2017-4-4 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the February 14, 2017 Council meeting. Carried

Business Arising from the Minutes

a)

Notice of Motion - Arena Board and FIT Projects Resolution No. 2017-4-5 Moved by Councillor Sutherland Seconded by Councillor Revill THAT South Frontenac ask the Arena Board to consider installing a FIT solar project on the arena property. Carried

b)

Notice of Motion - Surface Treatment and Micro Surfacing Resolution No. 2017-4-6 Moved by Councillor Sutherland Seconded by Councillor Revill

Page 4 of 55

Page 3 of 5 Minutes of Council February, 21, 2017 Whereas the unit cost increase for surface treatment has increased 43% from 2011 to 2017 for single surface and 46% for double surface, a yearly average of 7.2% and 7.7%, and Whereas the unit price for micro surfacing has increased 25% between 2015 and 2017, or 12.5% a year, and Whereas during the recent past oil prices, a major input into these treatments has dropped from 115 per barrel in 2011 to 52 dollars in 2017 having rebounded from a low of 29 dollars per barrel, and Whereas labour cost in Canada, another main component of the cost in road treatment industry has increased an average of 1.5% from 2011 to 2017, and whereas there is very limited competition in the surface treatment and microsurfacing industry, and Whereas surface treatments and micro-surfacing make up a substantial portion of our roads budget, 1,009, 682 dollars in 2017, and a substantial portion of our overall Township budget, Therefore, be it resolved that South Frontenac approach other eastern Ontario municipalities to explore the possibly of cooperating in the purchase of these services or in jointly providing these services. Carried c)

Wayne Orr, Chief Administrative Officer, re: Committee Appointments See By-law 2017-05

Reports Requiring Action

a)

Rick Chesebrough, Fire Chief, re; By-law to Regulate Outdoor Solid Fuel Combustion Appliances Resolution No. 2017-4-7 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council direct the Planning Department to forward a draft By-law to Regulate Outdoor Solid Fuel Combustion Appliances for review and adoption, further, have the Building Department create a permit system similar to the wood stove permit system and incorporate into our existing fees By-law. Carried

b)

Louise Fragnito, Treasurer, re: Investment Reporting Resolution No. 2017-4-8 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives the Investment Report submitted by the Treasurer and accept the recommendation of the Corporate Services Committee to continue with the Township’s investments as established. Carried

Committee Meeting Minutes - n/a

By-Laws

a)

By-law 2017-05 - Committee Appointments

Page 5 of 55

Page 4 of 5 Minutes of Council February, 21, 2017 Resolution No. 2017-4-9 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading:  By-law 2017-05  By-law 2017-06  By-law 2017-07 Carried Resolution No. 2017-4-10 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-05, being a by-law to appoint Council members to various boards, committees and associations be given third reading, signed and sealed. Carried b)

By-law 2017-06 - Rezone Con IV, Part Lots 28 & 29, Bedford Resolution No. 2017-4-11 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-06, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural Zone (RU) to Special Recreational Resort Commercial Zone (RRC-42) and to Special Limited Service Residential-Waterfront Zone (RLSW-115) be given third reading, signed and sealed as amended. Carried

c)

By-law 2017-07 - Rezone Con XIII, Part Lots 5 and 6, Portland Resolution No. 2017-4-12 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2017-07, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) Zone to Waterfront Residential Zone (RW) Zone be given third reading signed and sealed. Carried

Reports for Information

a)

Accounts Payable and Payroll Listing

b)

Mark Segsworth, Public Works Manager, re: 4318 Ottawa St, Harrowsmith

c)

Mark Segsworth, Public Works Manager, re: Perth Road Fire Hall Update

Information Items - n/a

Notice of Motions-n/a

Announcements

a)

Councillor McDougall thanked all those volunteers involved in making Family Day a great success again this year.

b)

Mayor Vandewal commended the organizers of Hockey Day in Battersea. This

Page 6 of 55

Page 5 of 5 Minutes of Council February, 21, 2017 fundraiser was well attended and raised about $4000.00 towards new playground equipment. 15.

Question of Clarity (from the public on outcome of agenda items)

Closed Session- n/a

Confirmatory By-law

a)

By-law 2017-08 Resolution No. 2017-4-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2017-08, being a by-law to confirm generally previous actions of the Council of the township of south Frontenac, be given first and second reading this 21 day of February, 2017 Carried Resolution No. 2017-4-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2017-08, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 21 day of February 2017. Carried

Adjournment

a)

Resolution Resolution No. 2017-4-15 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of February 21, 2017 be adjourned at 7:45 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 7 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

March 7, 2017

SUBJECT South Frontenac Cemetery Contract Extensions

RECOMMENDATION That Council extend the contract for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burials Vaults for the two year period of May 1, 2017 to April 30, 2019 under the same terms as the existing contract.

BACKGROUND In March of 2013, Council awarded two 2 year contracts to D.G. Younge Concrete Burial Vaults for sales and administration as well as grave excavation and cemetery maintenance. The 2 year term was scheduled to expire on April 2015, however the RFP provided the option to extend the contracts for an additional two years. These extensions were approved by Council in April 2015 and the two year term expires April 30, 2017. Based on the high level of customer service and professionalism that this contractor has demonstrated as well as the organization and knowledge gained about the South Frontenac cemeteries, staff brought forward a request to discuss a further two year extension through the Corporate Services Committee. The vendor has confirmed that they would be willing to maintain their pricing at the existing pricing for a further two year period. The Committee recommended that the contracts be further extended for another two years. Below is the existing fee structure on the services being offered: Cost to April 30/17

Fees charged to families (set Jan 1/13)

Sales and Administration (monthly)

860

N/A

Installation of two corner posts

20

150 includes stones

Open/close of traditional grave – adult, including seeding

400

500

Open/close of traditional grave – child, including seeding

300

175

Open/close for a cremation, including seeding

150

200

Incremental costs for Winter interment including breaking frost (traditional)

120

400

Incremental costs for Winter interment including breaking frost (cremation)

35

400

Description

Our strength is our community. Page 8 of 55

REPORT TO COUNCIL Treasury Department

Disinterment - casket

550

1,500

Disinterment - casket in vault

525

2,000

Disinterment - cremation

250

1,500

Leveling sunken graves – including top soil and seeding

75

N/A

Raising sunken flat markers and/or corner stones

25

N/A

General hourly labour for miscellaneous work (cutting tree branches, removal of brush, etc)

20

N/A

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito

Louise Fragnito

Our strength is our community.

Page 9 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

March 7, 2017

SUBJECT Princess Anne Lease

RECOMMENDATION That Council authorize the CAO to execute a 5 year lease agreement with Portland Community Caring under the same terms as the previous lease.

BACKGROUND In January of 2012, a lease was signed with Portland Community Caring for the rental of the Princess Anne Building for a period of 5 year beginning March 1st, 2012 to operate its second hand store. The terms included payment of $2,400 per year for rent as well as the tenant being responsible for items such as their own liability insurance, cleaning and telephones. The rental income is an approximation of the utility costs associated with the amount of space rented, while acknowledging the charitable nature of the operation. Portland Community Caring is requesting that the terms remain the same as the previous lease including payment of $2,400 per year and the 5 year term. The Corporate Services Committee met on February 22 and they recommended that the terms remain unchanged.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito

Louise Fragnito

Our strength is our community.

Page 10 of 55

REPORT TO COUNCIL PUBLIC WORKS

AGENDA DATE:

March 7, 2017

SUBJECT: PR-2017-01 2017-18 PARKS & FACILITIES, FIREHALLS & CEMETERIES GRASS CUTTING

RECOMMENDATION: That Council approve the following Contractors at the facilities and price per cut specified for Tender PR-2017-01 Parks & Facilities, Firehalls & Cemeteries Grass Cutting.

CONTRACTOR Percy Snider

Ubcon Construction

Hughes Construction

FACILITIES

$ PER CUT (HST included) 2017 2018

Mill Park Wilmer Park Harris Park

40.00 75.00 40.00

40.00 75.00 40.00

Dave Bowes Park Centennial Park Verona F. Hall Sydenham F. Hall Hartington F. Hall

245.00 270.00 25.00 45.00 35.00

245.00 270.00 25.00 45.00 35.00

Gerald Ball Park Latimer Park

242.95 67.80

242.95 67.80

Davidson Beach Memorial Park Perth Road F. Hall Latimer F. Hall Sandhill Cemetery Salem Cemetery

42.38 271.20 33.90 33.90 316.40 79.10

42.38 271.20 33.90 33.90 316.40 79.10

Princess Anne

79.10

79.10

Battersea Ball Diamond

99.00

99.00

Township Office & Library McMullen Park

54.00 48.00

54.00 48.00

McMullen Soccer Field Tett Park Latimer Cemetery

77.00 101.00 88.00

77.00 101.00 88.00

Harrowsmith Cemetery Verona Cemetery

254.00 108.00

254.00 108.00

St. Lukes (Murvale) Cemetery

49.00

49.00

Lions Club Park & Diamond Inverary Park Glendower Park Sydenham Cemetery

89.00 107.00 148.00 282.00

89.00 107.00 148.00 282.00

$ PER CUT (HST included) CONTRACTOR Scott Wentworth Landscape Group

FACILITY

2017

2018

Storrington Centre

19.84

19.32

Our strength is our community.

Page 11 of 55

REPORT TO COUNCIL PUBLIC WORKS

Carrying Place F. Hall Opinicon Cemetery

15.32 37.73

15.32 37.73

VanLuven Cemetery Greens Cemetery

20.05 14.37

20.05 14.37

Brian Larmon

Gilmour Point

31.08

32.63

Mike Noonan

Burridge F. Hall

68.75

68.75

BACKGROUND: Public Works issued a Tender for the 2017-18 grass cutting seasons for all parks, sports field, fire halls and cemeteries. In consultation with the Fire Chief, fire halls were added to the Tender so that all municipal properties were included. Due to the unpredictable summer weather, Public Works decided to institute a price per cut instead of a monthly rate to achieve cost efficiencies during extreme summer conditions. Two Contractors (Drakes Landscaping and Enviro Sweep) declined their low bid due to not enough work. The next lowest bidder were contacted and agreed to the additional properties to cut.

FINANCIAL CONSIDERATIONS: There are sufficient funds in the 2017 Operating Budget for these contracts.

ATTACHMENTS:

1. Original Tender Bids Submitted

Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Public Works Manager

Jamie Brash, Supervisor Facilities & Solid Waste

Our strength is our community.

Page 12 of 55

PR-2017-01 TENDER PRICES (INCLUDING HST) ORIGINAL GILMOUR POINT 2017 2018

2019

2020

B. Larmon

31.08

32.63

34.26

35.97

Ubcon Const.

33.90

33.90

33.90

33.90

Wentworth

43.60

44.69

45.81

46.96

Enviro Sweep

50.00

50.00

55.00

55.00

Hughes Const.

57.00

57.00

65.00

65.00

Drakes

84.75

86.75

88.20

89.90

Stover

370.00

370.00

370.00

370.00

2019

2020

BATTERSEA BALL DIAMOND 2017 2018 Hughes Const.

99.00

99.00

109.00

109.00

Ubcon Const.

101.70

101.70

107.35

107.35

B. Larmon

141.25

148.31

155.73

163.52

Enviro Sweep

220.00

220.00

230.00

230.00

Drakes

423.75

432.25

440.85

449.70

Stover Wentworth

540.00 801.29

540.00 821.32

540.00 841.85

540.00 862.90

2019

2020

STORRINGTON CENTRE 2017 2018 Wentworth

18.84

19.32

19.80

20.25

Ubcon Const.

33.90

33.90

33.90

33.90

Enviro Sweep

50.00

50.00

55.00

55.00

Hughes Const.

53.00

53.00

57.00

57.00

B. Larmon

53.68

56.36

59.18

62.14

Quality G. C

79.10

79.10

84.75

84.75

Drakes

84.75

86.45

88.20

89.90

Stover

135.00

135.00

135.00

135.00

GERALD BALL MEMORIAL PARK 2017 2018 2019

2020

Ubcon Const.

242.95

242.95

265.55

265.55

Hughes Const.

248.00

248.00

269.00

269.00

B. Larmon

316.40

332.22

348.83

366.27

Enviro Sweep

385.00

385.00

405.00

405.00

Quality G. C

474.60

474.60

480.25

480.25

Drakes

565.00

576.30

587.82

599.60

Stover

630.00 1322.38

630.00 1355.44

630.00 1389.32

630.00 1424.06

2019

2020

Wentworth

INVERARY PARK 2017 2018 Enviro Sweep

110.00

110.00

110.00

110.00

Hughes Const.

107.00

107.00

117.00

117.00

Page 13 of 55

Ubcon Const.

124.30

124.30

129.95

129.95

Quality G. C

158.20

158.20

163.85

163.85

B. Larmon

163.85

172.04

180.64

189.67

Drakes

254.25

287.30

293.05

298.90

Stover

270.00

270.00

270.00

270.00

Wentworth

400.65

410.67

420.94

431.46

2019

2020

LATIMER PARK 2017 2018 Ubcon Const.

67.80

67.80

73.45

73.45

Enviro Sweep

80.00

80.00

85.00

85.00

Hughes Const.

84.00

84.00

93.00

93.00

Quality G. C B. Larmon

90.40 96.05

90.40 99.50

96.05 104.48

96.05 109.70

Drakes

113.00

115.25

117.55

119.90

Stover

180.00

180.00

180.00

180.00

Wentworth

205.23

210.36

215.62

221.01

2019

2020

DAVIDSON BEACH 2017 2018 Ubcon Const.

42.38

42.38

42.38

42.38

B. Larmon

56.50

59.33

62.30

65.41

Enviro Sweep

80.00

80.00

85.00

85.00

Hughes Const.

103.00

103.00

112.00

112.00

Drakes

113.00

115.25

117.55

119.90

Stover

180.00

180.00

180.00

180.00

Wentworth

214.70

220.06

225.57

231.21

MEMORIAL PARK (Point) 2017

2018

2019

2020

Ubcon Const.

271.20

271.20

293.80

293.80

Hughes Const.

288.00

288.00

299.00

299.00

Enviro Sweep

400.00

400.00

420.00

420.00

Quality G. C

452.00

452.00

463.30

463.30

Drakes

508.50

518.70

529.05

539.60

Stover

720.00 1368.21

720.00 1402.42

720.00 1437.48

720.00 1473.42

2019

2020

Wentworth

MILL PARK 2017 2018 P. Snider

40.00

40.00

40.00

40.00

Ubcon Const.

42.38

42.38

42.38

42.38

Hughes Const.

46.00

46.00

51.00

51.00

Enviro Sweep

50.00

50.00

55.00

55.00

Drakes

84.75

86.45

88.20

89.90

Wentworth

94.26

96.62

99.03

101.51

Page 14 of 55

Stover

135.00

135.00

WILMER PARK 2017 2018

135.00

135.00

2019

2020

P. Snider

75.00

75.00

75.00

75.00

Enviro Sweep

110.00

110.00

115.00

115.00

Ubcon Const.

113.00

113.00

118.65

118.65

Hughes Const.

141.00

141.00

152.00

152.00

Quality G. C

192.10

192.10

197.75

197.75

Stover

270.00

270.00

270.00

270.00

Drakes

282.50

288.15

293.91

299.80

Wentworth

381.99

391.54

401.34

411.37

2019

2020

HARRIS PARK 2017 2018 P. Snider

40.00

40.00

40.00

40.00

Ubcon Const.

42.38

42.38

42.38

42.38

Enviro Sweep

75.00

75.00

80.00

80.00

Drakes

84.75

86.45

88.20

89.20

Hughes Const.

86.00

86.00

93.00

93.00

Wentworth

106.05

108.70

111.42

114.20

Stover

165.00

165.00

165.00

165.00

DAVE BOWES MEMORIAL PARK P. Snider

2017 245.00

2018 245.00

2019 245.00

2020 245.00

Ubcon Const.

271.20

271.20

288.15

288.15

Hughes Const.

276.00

276.00

289.00

289.00

Quality G. C

367.25

367.25

372.90

372.90

Enviro Sweep

405.00

405.00

425.00

425.00

Stover

630.00

630.00

630.00

630.00

Drakes

649.75

662.75

676.00

689.50

Wentworth

1376.71

1411.13

1446.40

1482.56

TOWNSHIP OFFICE GROUNDS AND LIBRARY GROUNDS Hughes Const.

2017 54.00

2018 54.00

2019 61.00

2020 61.00

Ubcon Const.

62.15

62.15

62.15

62.15

Quality G. C

67.80

67.80

73.45

73.45

Enviro Sweep

80.00

80.00

85.00

85.00

Drakes

84.75

86.45

88.20

89.90

Wentworth

88.38

90.58

92.85

95.17

Stover

135.00

135.00

135.00

135.00

CENTENNIAL PARK P. Snider

2017

2018

2019

2020

270.00

270.00

270.00

270.00

Page 15 of 55

Ubcon Const.

327.70

327.70

339.00

339.00

Hughes Const.

361.00

361.00

380.00

380.00

Drakes

508.50

518.70

529.05

539.60

Enviro Sweep

520.00

520.00

545.00

545.00

Quality G. C

542.40

542.40

553.70

553.70

Stover Wentworth

800.00 1652.97

800.00 1694.29

800.00 1736.65

800.00 1780.07

PRINCESS ANNE COMM CENTRE & OLD SCHOOL HOUSE 2017

2018

2019

2020

Ubcon Const.

79.10

79.10

84.75

84.70

P. Snider

80.00

80.00

80.00

80.00

Enviro Sweep

80.00

80.00

85.00

85.00

Quality G. C

90.40

90.40

96.05

96.05

Hughes Const.

97.00

97.00

101.00

101.00

Drakes

113.00

115.25

117.55

119.90

Sundance

135.00

135.00

145.00

165.00

Stover

180.00

180.00

180.00

180.00

Wentworth

200.64

205.65

210.80

216.07

LIONS CLUB BALL DIAMOND AND LIONS CLUB MINI PARK 2017 2018 2019 2020 Drakes 84.75 86.45 88.20 89.90 Hughes Const. 89.00 89.00 95.00 95.00 Ubcon Const. 101.70 101.70 113.00 113.00 P. Snider 110.00 110.00 110.00 110.00 Enviro Sweep 110.00 110.00 115.00 115.00 Sundance 128.00 128.00 138.00 138.00 Stover 135.00 135.00 135.00 135.00 Quality G. C 180.80 180.80 186.45 186.45 Wentworth 393.69 403.53 413.62 423.96 MCMULLEN PARK 2017 2018 2019 2020 Hughes Const.

48.00

48.00

56.00

56.00

Ubcon Const.

98.86

98.86

104.53

104.53

Enviro Sweep

110.00

110.00

115.00

115.00

Quality G. C

124.30

124.30

129.95

129.95

Stover

180.00

180.00

180.00

180.00

Drakes

423.75

432.25

440.85

449.70

Wentworth

603.59

618.57

634.14

650.00

MCMULLEN SOCCER PARK 2017 2018 Hughes Const. 77.00 77.00

2019 84.00

2020 84.00

Ubcon Const.

98.86

98.86

104.53

104.53

Enviro Sweep

115.00

115.00

120.00

120.00

Quality G. C

124.30

124.30

129.95

129.95

Wentworth

150.88

154.65

158.52

162.48

Stover

360.00

360.00

360.00

360.00

Page 16 of 55

TETT PARK 2017 2018

2019

2020

Hughes Const.

101.00

101.00

113.00

113.00

Enviro Sweep

115.00

115.00

120.00

120.00

Ubcon Const.

135.60

135.60

135.60

135.60

Drakes

169.50

172.90

176.35

179.90

Stover

370.00

370.00

370.00

370.00

Wentworth

412.44

422.75

433.31

444.15

GLENDOWER BALL FIELD & PARK 2017 2018 2019

2020

Enviro Sweep

130.00

130.00

140.00

140.00

Hughes Const.

148.00

148.00

156.00

156.00

D.G. Younge

158.20

158.20

169.50

169.50

Ubcon Const.

169.50

169.50

186.45

186.45

M. Noonan

185.04

185.04

212.79

212.79

Sundance

189.00

189.00

208.00

208.00

Drakes

197.75

201.70

205.75

209.85

Wentworth

353.52

362.35

371.42

380.70

Stover

370.00

370.00

370.00

370.00

BURRIDGE FIRE HALL 2017 2018 68.75 68.75

2019 79.06

2020 79.06

M. Noonan Enviro Sweep

80.00

80.00

85.00

85.00

Drakes

84.75

86.45

88.20

89.90

Wentworth

88.08

90.29

92.54

94.86

Ubcon Const. Hughes Const. Stover

90.40 101.00 235.00

90.40 101.00 235.00

90.40 107.00 235.00

90.40 107.00 235.00

SYDENHAM FIRE HALL 2017 2018 45.00 45.00

2019 45.00

2020 45.00

P. Snider Ubcon Const.

45.20

45.20

50.85

50.85

Hughes Const.

47.00

47.00

54.00

54.00

Quality G. C

96.05

96.05

101.70

101.70

Enviro Sweep

120.00

120.00

125.00

125.00

Drakes

113.00

115.25

117.55

119.90

Stover

180.00

180.00

180.00

180.00

Wentworth

235.67

241.56

247.60

253.79

PERTH ROAD FIRE HALL 2017 2018 33.90 33.90

2019 33.90

2020 33.90

35.00

35.00

35.00

Ubcon Const. P. Snider

35.00

Page 17 of 55

Hughes Const.

54.00

54.00

62.00

62.00

Wentworth

58.91

60.39

61.90

63.45

Enviro Sweep

75.00

75.00

80.00

80.00

Drakes Stover

84.75 135.00

86.45 135.00

117.55 135.00

119.90 135.00

2019

2020

LATIMER FIRE HALL 2017 2018 Ubcon Const.

33.90

33.90

33.90

33.90

Wentworth

53.03

54.35

55.72

57.11

Hughes Const.

54.00

54.00

62.00

62.00

B. Larmon

56.50

59.33

62.30

65.41

Enviro Sweep

70.00

70.00

75.00

75.00

Quality G. C

79.10

79.10

84.75

84.75

Drakes

84.75

86.75

88.20

89.90

Stover

135.00

135.00

135.00

135.00

2019

2020

CARRYING PLACE FIRE HALL 2017 2018 Wentworth

15.32

15.71

16.10

16.50

Ubcon Const.

33.90

33.90

33.90

33.90

Enviro Sweep

50.00

50.00

55.00

55.00

B. Larmon

56.50

59.33

62.30

65.41

Drakes

84.75

86.45

88.20

89.90

Stover

235.00

235.00

235.00

235.00

2019

2020

HARTINGTON FIRE HALL 2017 2018 P. Snider

35.00

35.00

35.00

35.00

Sundance

45.00

45.00

50.00

50.00

Hughes Const.

47.00

47.00

54.00

54.00

Ubcon Const.

56.50

56.60

56.60

56.60

Quality G. C

79.10

79.10

84.75

84.75

Drakes

84.75

86.75

88.20

89.90

Enviro Sweep

110.00

100.00

105.00

105.00

Wentworth

117.85

120.79

123.81

126.91

Stover

135.00

135.00

135.00

135.00

2019

2020

VERONA FIRE HALL 2017 2018 P. Snider

25.00

25.00

25.00

25.00

Ubcon Const.

33.90

33.90

33.90

33.90

Sundance

37.00

37.00

37.00

37.00

Hughes Const.

47.00

47.00

54.00

54.00

Quality G. C

56.50

56.50

62.15

62.15

Wentworth

73.16

74.99

76.86

78.78

Page 18 of 55

Enviro Sweep

75.00

75.00

80.00

80.00

Drakes

84.75

86.45

88.20

89.90

Stover

135.00

135.00

135.00

135.00

SALEM CEMETERY 2017 2018 80.00 80.00

2019 80.00

2020 80.00

Enviro Sweep Ubcon Const.

79.10

79.10

84.75

84.75

Wentworth

82.65

84.71

86.83

89.00

M. Noonan

96.75

96.75

111.27

111.27

Drakes

113.00

115.25

117.55

119.90

Hughes Const.

183.00

183.00

194.00

194.00

Stover

235.00

235.00

235.00

235.00

LATIMER CEMETERY 2017 2018 88.00 88.00

2019 94.00

2020 94.00

Hughes Const. Ubcon Const.

90.40

90.40

101.70

101.70

Enviro Sweep

100.00

100.00

105.00

105.00

B. Larmon

123.74

129.93

136.43

143.25

Wentworth

176.75

181.17

185.70

190.35

Stover

180.00

180.00

180.00

180.00

Drakes

226.00

230.50

235.15

239.85

2019

2020

OPINICON CEMETERY 2017 2018 Wentworth

37.73

38.67

39.64

40.63

Enviro Sweep

65.00

65.00

70.00

70.00

Ubcon Const.

73.45

73.45

73.45

73.45

B. Larmon

93.23

97.89

102.78

107.92

Drakes

113.00

115.25

117.55

119.90

Hughes Const.

162.00

162.00

174.00

174.00

Stover

280.00

280.00

280.00

280.00

SANDHILL CEMETERY 2017 2018 316.40 316.40

2019 327.70

2020 327.70

Ubcon Const. Enviro Sweep

340.00

340.00

360.00

360.00

Hughes Const.

423.00

423.00

466.00

466.00

B. Larmon

423.75

444.94

467.19

490.55

Stover

585.00

585.00

585.00

585.00

Drakes

734.50

749.20

764.17

779.45

Wentworth

1060.54

1087.05

1114.22

1142.08

Quality G. C

1469.00

1469.00

1470.30

1470.30

2019

2020

VANLUVEN CEMETERY 2017 2018

Page 19 of 55

Wentworth

20.05

20.55

21.06

21.59

Ubcon Const.

33.90

33.90

33.90

33.90

Hughes Const.

43.00

43.00

49.00

49.00

Enviro Sweep

50.00

50.00

55.00

55.00

B. Larmon

50.85

53.39

56.06

58.86

Drakes

84.75

86.45

88.20

89.90

Stover

165.00

165.00

165.00

165.00

HARROWSMITH CEMETERY 2017 2018 Hughes Const. 254 254

2019 266

2020 266

Ubcon Const.

259.9

259.9

276.85

276.85

Enviro Sweep

270

270

285

285

Stover

540

540

540

540

Drakes

593.25

605.15

617.2

629.55

Wentworth Quality G. C

824.85 1243

845.48 1243

866.61 1271.6

888.28 1271.6

2019 117.00 155.00 169.50 270.00 401.15 411.50 576.30 619.02

2020 117.00 155.00 169.50 270.00 401.15 419.70 576.30 634.49

Hughes Const. Enviro Sweep Ubcon Const. Stover D.G. Younge Drakes Quality G. C Wentworth

VERONA CEMETERY 2017 2018 108.00 108.00 145.00 145.00 158.20 158.20 270.00 270.00 389.85 389.85 395.50 403.40 565.00 565.00 589.19 603.92

ST. LUKES CEMETERY (Murvale) 2017 2018 2019 Hughes Const. 49.00 49.00 55.00 P. Snider 80.00 80.00 80.00 Enviro Sweep 80.00 80.00 80.00 Ubcon Const. 80.23 80.23 85.88 Drakes 84.75 86.45 88.20 Quality G. C 90.40 90.40 97.35 Wentworth 96.88 99.31 101.79 Sundance 120.00 120.00 130.00 Stover 135.00 135.00 135.00 D.G. Younge 141.25 141.25 152.55

Enviro Sweep

SYDENHAM CEMETERY 2017 2018 270.00 270.00

2020 55.00 80.00 80.00 85.88 89.90 97.35 104.34 130.00 135.00 152.55

2019 285.00

2020 285.00

Hughes Const.

282.00

282.00

296.00

296.00

Ubcon Const.

293.80

293.80

310.75

310.75

Stover

540.00

540.00

540.00

540.00

Drakes

593.25

605.15

617.20

629.55

Wentworth

824.85

845.47

866.61

888.78

Quality G. C

1243.00

1243.00

1271.60

1271.60

Page 20 of 55

GREENS CEMETERY 2017 2018

2019

2020

Wentworth

14.37

14.73

15.10

15.48

Ubcon Const.

33.90

33.90

33.90

33.90

Enviro Sweep

80.00

80.00

80.00

80.00

Drakes

84.75

86.45

88.20

89.20

Hughes Const.

123.00

123.00

131.00

131.00

Stover

235.00

235.00

235.00

235.00

Page 21 of 55

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT AGENDA DATE: March 7, 2017 SUBJECT Tender No. PW-2017-05 Crack Sealing Program

RECOMMENDATION That Council approves the bid of Roadlast Asphalt and Sealing Maintenance for Tender No. PW-2017-05, Crack Sealing, in the amount of $70,060.00, including all applicable taxes.

BACKGROUND This year’s Crack Sealing Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on February 22nd, 2017. The results, in ascending order, were as follows: Supplier

Price (Incl. HST)

Roadlast Asphalt and Sealing Maintenance

$70,060.00

Cornell Construction Ltd.

$86,445.00

The submission of the low bidder has been evaluated and was found to be accurate and complete. Roadlast Asphalt and Sealing Maintenance is a reputable contractor and has provided crack sealing in and around South Frontenac Township. For these reasons, and also because their price was $16,385.00 lower than the second lowest bidder Cornell Construction Ltd., it is recommended that the bid of Roadlast Asphalt and Sealing be accepted, for $70,060.00 including HST. For comparison purposes, listed below are the approved lowest bid unit prices from the past 3 years and the current lowest bid unit price. Item

2014

2015

2016

2017 Low Bid

Unit Price$/ per metre

$0.82

$0.90

$1.05

$1.24

FINANCIAL and STAFFING CONSIDERATIONS An amount of $60,000 was approved in the 2017 Operational Budget for this purpose. The additional amount will be covered under the Capital Road Preservation Budget. Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Public Works Manager

Aaron Hatton Technical Assistant

Our strength is our community.

Page 22 of 55

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: March 7, 2017 SUBJECT:

Township Flag

RECOMMENDATION That Council direct staff to purchase ____ Township logo flag(s).

BACKGROUND Councillor Roberts has asked Council to consider purchasing a flag(s) for the Township with the Township logo (as depicted top left) on a white background. At the time that the Coat of Arms for the Township was granted, a formal Township flag was granted by the Chief Herald of Canada. This flag is described as an azure shield with four golden bulrushes pointing to the center, on a gold background with azure sides, (similar to the layout of the Canadian flag) While a single flag could be displayed in Council Chambers, additional flags could be used at other functions / locations such as: open houses, parades, festivals, long service luncheon, fire halls, garages etc. In accordance with established protocols no other flag is to be flown on the same pole as the Canadian flag. Staff have obtained a quote for a flag(s) as conceived by Councillor Roberts. A single flag suitable for display in Council Chambers with pole, stand and finial 10 flags with two grommets suitable for an outdoor pole 50 flags with two grommets suitable for an outdoor pole

$377.70 $893.93 $2,874.64

FINANCIAL and STAFFING CONSIDERATIONS Funding for this purchase if approved would come from within Council’s budget lines.

ATTACHMENTS n/a Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Wayne Orr, CAO

Our strength is our community.

Page 23 of 55

VCA Meeting 11 Jan 2017 Directors Present: Chet Babcock , Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen, Tabitha Morton, Rhonda Storring Township Rep: John Mac Dougall Minutes from Nov Meeting. Minutes approved as amended Items arising from the minutes:  Community Breakfast at Trinity: We still need people to cover the last weekend Feb 7…Joyce Casement and Matthew Morton volunteered. The profits from our portion go towards the Trail-head in Verona.  

Alzheimer’s Talk: Debbie Lingen will forward the information concerning dates and location. It will be brought up at the next Salt Meeting and she will probably speak in March at two sites. The electronic sign: The sign is up and running mostly fine except for a few glitches. Wayne Conway is reporting them to the company in Ottawa to be corrected. He is trialing different colours and fonts to determine which are the most visible for drivers.



Veley field: The field is completed and Larry Veley, the owner of the field was very happy with the Grader operator and the work that was done.



150th Celebration: There is a conflict with the date that the group selected (a Rib Fest at Gilmours) and the date will be moved to Aug 19 which is a conflict with the lion’s and VCA.

Financial Report: Don Coleman moved for the adoption of the budget, seconded by Tabitha Morton. Pending Business: Electronic sign Policy:  Wayne Conway has drafted a policy for the Directors to review. It will be posted on the website after the directors approve it.  Wayne suggested displaying a thank you message for local businesses after they give us a donation.  For Community events we would display a message for one week before the event and on both sides of the sign.  We are still gathering ideas on how much to charge a business to advertise on the sign. Suggestions are rates comparable to the paper or Linda Bates suggested $50.00 which would be $350.00 a week. If it’s running from 7 AM to 10 PM, 15 hours daily and the message will be seen 45 times a day times two if it is displayed on both sides.  Wayne will try shuffling the order of messages so the same one isn’t displayed at the same time each day for the commuters. We will draw up a general contract for businesses. Linda Bates moved that we accept the Electronic Sign policy, (the first 10 items on the page) seconded by Debbie Lingen. All in favour. Motion passed. Committee Reports: Village Ambassador: Joyce Casement (She) has already delivered a welcome gift to Muddy Waters and a thank you gift to the Reynolds Family for the use of their barn for storage.

Page 24 of 55

Christmas in the village: Linda Bates has prepared a report and Joyce has a few suggestions for next year. We need to start meetings earlier so we can hire some entertainment before they are booked up for Christmas. Debbie Lingen would like to strike a new committee to look after everything else but the Car Show and start it in March. Christmas Day Dinner: There were 110 people at the dinner including musicians and kitchen workers. It cost to us was $55.87 after donations. We had more children out this year. Tabitha Morton heard some very good comments within the community. Next year Joyce Casement would like people to stay longer and enjoy the day. Free Skate: This event went very well. Linda Bates received 7 phone calls between Christmas and New Year’s asking if there was a family skate at the arena. John Mc Dougall suggested that the Township Recreation Committee might be interested in setting this up next year . Linda Bates will take it to Pam Morey. Christmas for Kids: No report yet but Wayne Conway will ask them for one and invite them to come to a VCA meeting. School Report: Tabitha Morton reported that Prince Charles School will have 2 open for the participation of the community.  One is a Zumba Class with an instructor from YMCA and it will be for 6 weeks every Thurs from 2:15 to 3 PM. Debbie Lingen could also mention it in the Frontenac News column.  A musician will be coming in Feb for a concert and it will be open to the community. 



The principal, Peter Muncey also called Wayne Conway about raising money for a slush fund to cover small items. He would like to generate about $1000.00. He also approached the Lion’s and they donate to this type of request. The VCA have the sign to promote any event if they wish to raise money through the community. The school is now accessible to be used by adults and parents in the village unlike in the past when this was not encouraged. They want schools to be Community Hubs and the space can be shared by other groups for a fee.

New Business: News from the Township Rep: Community Grant Program is available for application right now. Remembrance Day: Linda Bates asked if we expect or want to be involved in Remembrance Day this year. John McDougall will contact the Arden Legion and make inquiries about their guidelines.

Meeting adjourned by Linda Bates, seconded by Don Coleman at 8:27

Page 25 of 55

South Frontenac Recreation Committee Minutes Monday, August 22, 2016 Attendance: Chair Mike Howe, Vice-Chair Dan Bell, Councillor Norm Roberts, Councillor Mark Schjerning, Tracy Holland, Kevin Fox, Pam Morey, Alvin Wood, Donna Brown, Tim Laprade, Jamie Brash, Mark Segsworth Regrets: Councillor Pat Barr

1. Call to Order
2. Approval of Minutes – Monday, June 20, 2016 Motion to approve the minutes from Monday, June 20, 2016 Moved by: Vice-Chair Dan Bell Seconded by: Kevin Fox Carried
3. Business Arising from the Minutes

• No new information to discuss at this time.

4. New Business a. Canada 150th Celebrations and the Ontario 150 Project Funding i. Ontario 150 Capital Funding

• Tim Laprade is applying for a grant that focuses on upgrading existing facilities rather than new projects. He will include requests to improve The Point in terms of upgrading the change rooms, playground equipment, paving the accessibility path along the restored shoreline, and resurfacing the tennis courts. ii. Township Celebration and Ontario 150 funding application
• Council has suggested holding a celebration on the long weekend in August.
• Pam Morey proposed a Road Rally Celebration that the S & A Club would like to organize. She provided a hardcopy of the preliminary details for this event and it was reviewed and discussed by the committee. The Road Rally will bring participants to different locations in the township that have historical significance to complete a short activity. The district committees are welcome to become involved in the event and are invited to send site suggestions to Pam via email.

Page 26 of 55

Motion: THAT the South Frontenac recreation committees consider becoming involved in a township-wide celebration Road Rally for Canada and Ontario’s 150th anniversary. This event will be developed by the Harrowsmith Social & Athletic Club and requests monetary up to $10,000, as well as in kind support from the recreation committees if they choose to become involved. Moved by: Pam Morey Seconded by: Dan Bell Carried b. 5 Year Recreation plan next steps i. Survey results

• Tim Laprade sent out the result information to the committee via email.
• Tim will present a report to Council to provide them with an overview of the survey results. Chair Mike Howe requested to see the report before it is presented to Council if possible.
• The information will be used to steer the township in the right direction with regards to recreation, capital items, user fees, etc. ii. District feedback
• There was a very large response by the community and reflected a range of ages from all districts. c. User fees report
• Tim is analyzing the current user fees and will present options to Council. d. South Frontenac canteens
• The Health Unit inspected two canteens (Keeley Rd. and Wilmer Rd.) recently and the results were not favorable.
• A decision needs to be made regarding canteens in the township in regards to closing them down permanently or bringing them up to code.
• All canteens are subject to inspection, even if they are not being used.
• If the canteens remain open, the users must be made aware if the rules and expectations of using the facility. e. Budget Submission Timelines and Template i. Capital
• Tim Laprade sent out a template via email for each district to complete.
• Capital submissions are due from each district by September 12.
• Tim laprade and Jamie Brash will update the Capital Report with feedback from the Committees on September 15.
• A final discussion will be held on September 19 with the South Frontenac Recreation Committee.
• Tim Laprade and Jamie Brash are to update the Capital Report on September 21 based on the meeting with the SFRC. Page 2

Page 27 of 55

-

The final draft of the Capital Budget must be submitted to the Treasury Department by September 30.

ii. Maintenance

• There will be an RFP this fall for a new grass cutting contract.
• Any questions or concerns can be forwarded to Jamie Brash. iii. Operating
• Any questions or concerns can be forwarded to Tim Laprade.
• Committee members were instructed to identify any additional funding required for Canada’s 150th Birthday celebrations next year. iv. Ball Park Advertising
• Businesses have approached some of the user groups to put up advertising at the baseball/soccer fields in exchange for team sponsorship.
• Tim Laprade can compose a draft policy based on a recommendation in terms of size, appropriate content and payment. v. Sydenham Triathlon
• The triathlon ran smoothly this year and Somersault fulfilled their portion of the contract and communicated well with the township staff.
• The committee would like to see the triathlon and regatta dates coordinated this summer so that they can both be held.
• There was a brief discussion regarding the possible one-year contract extension. Motion: THAT the South Frontenac Recreation Committee supports the Township continuing to work with Somersault Events for the 2017 event as per the terms of our 2016 agreement. Moved by: Dan Bell Seconded by: Donna Brown Carried

5. Updates a. District Committee Updates

• Canada Day reports are due at the end of the month and the grant deadline is in November. i. Bedford
• Great turnout with 150 plates being served at the pancake breakfast.
• Volunteers set up early to accommodate Scott Reid stopping in to help serve breakfast.

Page 3

Page 28 of 55

-

There is a group of community members that would like to start holding recreation activities at Fermoy Hall. They have thought of quite a few uses for the hall and would like to attend the next meeting. They will contact Tim Laprade to become a delegation at the next SFRC meeting.

ii. Portland

• The committee would like to hold a “Movie Night in the Park” at Centennial Park. iii. Storrington
• The committee was very pleased with their Canada Day event. iv. Loughborough
• Chair Mike Howe would like to publicly acknowledge the time and effort that Jamie Brash and Mark Segsworth put into the Canada Day event this summer. The daytime activities were excellent and well enjoyed by the community.
• There were several complaints about people smoking at The Point.
• New signage is needed to direct the public away from the area where swimming lessons are taking place.
• The fence around the football field at The Point is currently being installed. The ornamental fencing that will encase the cenotaph will be slightly delayed.

6. Chair to sign off on meeting attendance

• The attendance sheet was signed and provided to Tim Laprade.

7. Next Meeting: Monday, September 19, 2016 at 7 p.m. in the Council Meeting Room at the Township Office
8. Adjournment: 8:20 p.m. Motion to adjourn the meeting. Moved by: Vice-Chair Dan Bell Seconded by: Tracy Holland Recording Secretary: Sarah Vandewal

Page 4

Page 29 of 55

South Frontenac Recreation Committee Minutes Monday, September 19, 2016 Attendance: Chair Mike Howe, Vice-Chair Dan Bell, Councillor Norm Roberts, Councillor Pat Barr, Councillor Mark Schjerning, Tracy Holland, Kevin Fox, Pam Morey, Alvin Wood, Wolfe Erlichman, Donna Brown, Tim Laprade, Jamie Brash

1. Call to Order
2. Approval of Minutes – Monday, August 22, 2016 Motion to approve the minutes from Monday, August 22, 2016 Moved by: Donna Brown Seconded by: Kevin Fox Carried
3. Business Arising from the Minutes

• The ornamental fencing around the cenotaph should be completely installed this week.

4. Delegations a. Bedford delegation on recreational use of Fermoy Hall Donna Garland spoke to the committee and provided speaking notes in hard copy regarding the desire within the community to use Fermoy Hall for recreational purposes. A small committee has met and discussed possible uses and what the building would require in terms of basic necessities for community use. They suggested; portable toilets, a water cooler, an emergency phone, working lights, ceiling fans, and to patch and paint the walls. The group would like to present a letter of interest to local user groups in order to determine the level of usage the building would get on a regular basis. They would also like to approach council to request that money that has been set aside in the budget for Fermoy Hall be carried over into 2017 that could be used for funding after more research and planning is complete. Motion: THAT the South Frontenac Recreation Committee supports the Bedford District’s delegation related to the improvements at Fermoy Hall. Moved by: Kevin Fox Seconded by: Dan Bell Carried

Page 30 of 55

b. North Frontenac Community Services

• Louise Moody and Mary Beth Scott spoke to the SFRC regarding a request for $5,000 per year for 3 years of funding for an after school program at Prince Charles Public School which serves families in South Frontenac Township.
• The program is essential to the area in that many children do not have access to other after school opportunities and often go home alone. This program encourages and incorporates recreation, socialization, and eating healthy. Motion: THAT the South Frontenac Recreation Committee supports the request from the North Frontenac Community Services to provide an after-school program at Prince Charles Public School in the amount of $5000 per year for three years. Moved by: Pam Morey Seconded by: Dan Bell Carried

5. New Business a. Budget Submission Review and Discussions

• The committee reviewed and discussed all budget requests from each district. b. Recreation Survey Report and next steps
• A hard copy of the Recreation Survey Report was distributed to the committee for review and to discuss at the next meeting.

6. Updates a. District Committee Updates i. Ball Park Advertising

• Tim Laprade will draft a policy for the committee to review.
• Storrington is interested in and in favour of ball park advertisements. ii. South Frontenac Canteens
• Chair Mike Howe invited Tim Laprade to the next Loughborough District Recreation meeting to discuss the situation regarding the possible canteen closures. b. User fees report
• Tim Laprade will bring forward recommendations when he has completed the user fee report.

Page 2

Page 31 of 55

c. Canada 150th Celebrations and the Ontario 150 Project Funding

• The Portland S & A Club has applied for government funding to help facilitate the road rally event.
• The club is working on developing partnerships with other organizations, including Parks Canada which is hosting an event as well.
• A meeting will be held on October 12 at 7 p.m. at the S & A Club in Harrowsmith for anyone that would like to attend. d. Ontario 150 Capital Funding
• A government grant has been submitted.

7. Chair to sign off on meeting attendance
8. Next Meeting: Monday, October 17, 2016 at 7 p.m.
9. Adjournment: 9:10 p.m. Recording Secretary: Sarah Vandewal

Page 3

Page 32 of 55

South Frontenac Recreation Committee Minutes Monday, November 28, 2016 Attendance: Chair Mike Howe, Councillor Norm Roberts, Councillor Pat Barr, Tracy Holland, Kevin Fox, Alvin Wood, Donna Brown, Tim Laprade, Mark Segsworth Regrets: Pam Morey, Councillor Mark Schjerning

1. Call to Order
2. Approval of Minutes – Monday, October 17th, 2016 Motion to approve the minutes from Monday, October 17th, 2016 Amendment: Meeting date was moved to November 28th, 2016 due to inclement weather. Moved by: Kevin Fox Seconded by: Tracy Holland Carried
3. Business Arising from the Minutes

• No news to report at this time.

4. New Business a. SF Rec Committee Terms of Reference

• The current terms of reference were distributed to committee members by email and hard copy for review with the intention of making considerable changes in the New Year.
• The committee will also discuss a rotation of the Chair or how to ensure that each district is given an opportunity to hold the position of Chair.

5. Updates a. Budget Updates

• Tim Laprade provided an overview of items that were removed from the budget, items that are still under review, and items that require further action.
• Chair Mike Howe thanked Tim Laprade for simplifying the budget submission process which worked well for the districts. The process was very clean and concise which has led to better informed committee members.

Page 33 of 55

b. Summer Camp report and Public Education/Museum

• Tim Laprade provided the committee with a hard copy of the Summer Activities Report and a summary of the registration numbers for each location.
• There was a significant drop in the children enrolled at McMullen and Tim has recommended to longer hold a camp at this location but instead to possibly hold a drop in park that will incorporate a variety of activities.
• Nicole Hochguertel did a phenomenal job at both the museum and out at community events. c. 2017 Recreation Guide Submission
• December 16th is the deadline for submissions. There will be an ad in the local newspaper to request information needed for the guide.
• Committee members would like a confirmation email sent back to people after they submit their information so that they know that it was received properly.
• Tim Laprade plans to incorporate a map into the guide so that people can see where all of the parks and facilities are located. d. Canada 150th Celebrations
• A meeting was held last week at the S & A Club. The next meeting will be held on January 18th.
• The event will be held on September 9th and will be a 1 or 2 day event.
• The group is considering seeking out business sponsors or selling tickets to help support the event. e. District Committee Updates
• Tracy Holland requested that some of the extra bleachers from The Point be moved to Centennial Park. Mark Segsworth confirmed that he would have bleachers moved to Portland in the spring.
• Loughborough and Storrington have both applied for federal grants to help fund Canada Day activities and Bedford has budgeted for a pancake breakfast.

6. Chair to sign off on meeting attendance
7. Next Meeting: Monday, January 16th, 2017 at 7 p.m.
8. Adjournment: 8:00 p.m. Recording Secretary: Sarah Vandewal

Page 2

Page 34 of 55

Payment Listing For the period of February 22, 2017 to March 7, 2017

Accounts Payable Payment Listing: For the period of February 22, 2017 to March 7, 2017

713,147.54

Payroll Payment Listing: Pay Period #5

Pay date March 1, 2017

81,868.20

For the period of February 12, 2017 to February 25, 2017 Council Reimbursement

Pay date March 1, 2017

950.85

For the period of February 12, 2017 to February 25, 2017 Council Honararium - Feb

Pay date February 28, 2017 For the period of February 1, 2017 to February 28, 2017

10,104.31 $

806,070.90

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending March 7, 2017 in the amount of

$

806,070.90

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

Page 35 of 55

System:

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User ID:

srummell

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

7:48:43 AM

From: 22/02/2017

To: 07/03/2017

Page:

1

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque 068297 Total 068297 EFT000000006974

Date 07/03/2017

Inv #

Vendor

QUINN, TERRY 17/02/22-REFUND

07/03/2017

Description REFUND DEP REC#51158

48296

COUNTY OF FRONTENAC FMIS SERVICES 2016 REC

D28877

DIAMOND MUNICIPAL SOLUTIONS INC. ANNUAL PROGRAM RENEWAL

63364 63257 AD - FEB 16

THE FRONTENAC NEWS AD - FEB 23 AD - FEB 9 AD - FEB 16

Total EFT000000006974 EFT000000006979 07/03/2017 Total EFT000000006979 EFT000000006986 07/03/2017

Total EFT000000006986

Total Gen

Amount $4,500.00 $4,500.00 $7,183.21 $7,183.21 $27,202.20 $27,202.20 $365.57 $415.54 $430.05 $1,211.16

$40,096.57

1000 Cheque 068281

Date

Inv #

07/03/2017 084085 085074

Total 068281 068293

07/03/2017

Vendor

ATKINSON HOME BUILDING CENTRE CEILING TILES WATER SOFTENER SALT

Amount $54.13 $26.53 $80.66

SNIDER, PERCY 16/12/30-01

Total 068293 EFT000000006991

Description

07/03/2017 157539

Total EFT000000006991 EFT000000006996 07/03/2017

16/12 SNOWPLOWING x 4 HAVEN HOME ENTERPRISE INC HVAC MAINTENANCE

$284.93 $284.93 $163.32 $163.32

LEONARD FUELS 0279-753278

Total EFT000000006996 EFT000000007020 07/03/2017

476.3 L OIL @ $0.794

662

SPECIALIZED ONSITE SERVICES WATER SAMPLES

14718878

SUPERIOR PROPANE INC. 2415.7 L @ $0.40

Total EFT000000007020 EFT000000007021 07/03/2017 Total EFT000000007021

Total

$384.83 $384.83 $3,185.09 $3,185.09 $1,073.49 $1,073.49

$5,172.32

1100 Counc Cheque 068285

Date

Inv #

07/03/2017 6805-5267

Total 068285 EFT000000006967

07/03/2017

Vendor

Description

LAND O’ LAKES TOURIST ASSOCIATION 2017 MUNICIPAL CONTRIBUTION

Amount $8,000.00 $8,000.00

CDW CANADA INC GWR5047

Total EFT000000006967 EFT000000007019 07/03/2017 6662 6662

APPLE IPAD SOUTHERN FRONTENAC COMMUNITY PROGRAMMING GRANT SPACE CONSOLIDATION GRANT

Total EFT000000007019

Total Counc

$516.88 $516.88 $10,000.00 $20,000.00 $30,000.00

$38,516.88

1250 Clk Cheque EFT000000007009

Date 07/03/2017

Inv #

Vendor PRINTFUSION INC.

Description

Amount

Page 36 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 100414

Total EFT000000007009 EFT000000007028 07/03/2017

15,0000 MARCH NEWSLETTERS

5312

TROUSDALE’S FOODLAND COFFEE/CREAM

266 7686

TROUSDALE’S HOME HARDWARE COFFEE & CREAM CREAM

306760

UPPER CANADA OFFICE SYSTEMS BASE COPY CHARGE

Total EFT000000007028 EFT000000007029 07/03/2017

Total EFT000000007029 EFT000000007034 07/03/2017 Total EFT000000007034

Page:

2 $1,259.48 $1,259.48 $26.54 $26.54 $26.91 $8.07 $34.98 $303.41 $303.41

Total Clk

$1,624.41

Total GG

$85,410.18

20 PP&P 2100 Fire Cheque 068293

Date

Inv #

07/03/2017

Vendor

Total 068295 068296

Total 068296 EFT000000006963

07/03/2017

17/01 - PLOWING PLOWING X 5

2016 BILLING

TOWNSHIP OF RIDEAU LAKES 2016 RESPONSE TO SF CALLS

17/02/02-22 17/02/02-24

VOTARY, RICHARD SNOWPLOWING x 3 SNOWPLOWING x 3

1228

ARNPRIOR FIRE TRUCKS CORP LIGHTING REPAIRS

07/03/2017

07/03/2017

Total EFT000000006963 EFT000000006976 07/03/2017 Total EFT000000006976 EFT000000006989 07/03/2017

REPAIRS TO DOOR

17/01-18

GREENSLADE, DONALD PLOWING 8 * $100

KS18843

KENWORTH ONTARIO - KINGSTON SAFETY AND OIL CHANGE

Total EFT000000006989 EFT000000006995 07/03/2017 Total EFT000000006995 EFT000000006996 07/03/2017

$6,550.00 $6,550.00 $195.00 $195.00 $390.00 $600.09 $600.09 $709.84 $709.84 $800.00 $800.00 $267.39 $267.39

LEONARD FUELS 1057-761727 1057-762933 1057-764427 1057-764430 1057-760929 1057-760930 1057-763796 1057-763795 1057-767181 1057-765371 1057-765370 1057-768765

Total EFT000000006996 EFT000000006998 07/03/2017

35 L DIESEL @ $1.0168 44.42 L GAS @ $1.14 65 L GAS @ $0.9903 54.29 L GAS @ $0.99 331.7 L OIL @ $0.809 560 L OIL @ $0.809 300 L OIL @ $0.786 200 L OIL @ $0.786 75.79 L DIESEL @ $1.01 431.7 L OIL @ $0.783 185.3 L OIL @ $.783 NEW FURNACE

55801918

LINDE CANADA LIMITED 15687 OXYGEN

606404

ROSEN ENERGY GROUP SYD 800.3 L GAS @ $0.9650

35606

TRIM-LINE OF SOUTH EAST HELMET NUMBERS AND LOGOS

Total EFT000000006998 EFT000000007013 07/03/2017 Total EFT000000007013 EFT000000007027 07/03/2017

Total Fire

$793.73 $330.72 $1,124.45

DARCH FIRE 62020

Total EFT000000007027

Amount

SNIDER, PERCY 17/01-04 16/12/18-03

Total 068293 068295

Description

$35.51 $51.06 $64.18 $53.59 $273.07 $461.02 $239.95 $159.97 $76.87 $343.97 $147.64 $5,799.93 $7,706.76 $195.90 $195.90 $785.89 $785.89 $81.41 $81.41

$19,211.73

Page 37 of 55

System:

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srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

3

2110 Cvc# Cheque EFT000000007017

Date

Inv #

07/03/2017

Vendor

Description

Amount

SIGNS PLUS 2964

CIVIC SIGNS

Total EFT000000007017

Total Cvc#

$27.47 $27.47

$27.47

2400 Police Cheque 068287 Total 068287 EFT000000007019

Date

Inv #

07/03/2017

Vendor

Description

16160217103

MINISTER OF FINANCE-POLICE SERVICES POLICING 17/02

SOUTHERN FRONTENAC COMMUNITY MEALS/HALLS FOR SALT

07/03/2017

Total EFT000000007019

Total Police

Amount $250,150.00 $250,150.00 $5,390.00 $5,390.00

$255,540.00

2410 Ride Program Cheque 068287

Date

Inv #

07/03/2017 16130217028

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 17/02/17 RIDE PROGRAM

Total 068287

Total Ride Program

Amount $692.00 $692.00

$692.00

2605 Build Cheque 068283 Total 068283 EFT000000006987

Date

Inv #

07/03/2017

Vendor

Description

6806

FLYNN AUTO GLASS & TINTING SUPPLY & INSTALL WINDOW

275822

GANANOQUE CHEVROLET BUICK GMC KEY

DA0005875948

MICHELIN NORTH AMERICA CANADA INC 4 TIRES

6083-425750

TOWN AND COUNTRY AUTO SUPPLY OIL FILTERS, WIPER BLADES

07/03/2017

Total EFT000000006987 EFT000000007003 07/03/2017 Total EFT000000007003 EFT000000007025 07/03/2017 Total EFT000000007025

Total Build

Amount $356.16 $356.16 $41.55 $41.55 $760.55 $760.55 $37.94 $37.94

$1,196.20

2620 Anml Ctl Cheque EFT000000006985

Date 07/03/2017

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2017-FEBRUARY ANIMAL CONTROL 17/02

Total EFT000000006985

Total Anml Ctl

Amount $3,256.19 $3,256.19

$3,256.19

2640 Bylaw enf Cheque EFT000000006985

Date 07/03/2017

Total EFT000000006985

Total Bylaw enf Total PP&P

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-B-2017-JANUARY 17/01 BYLAW ENFORCEMENT SF-B-2017-JANUARY 17/01 BYLAW ENFORCEMENT SF-P-2017-FEBRUARY PARKING BYLAW 17/02 SF-P-2017-FEBRUARY PARKING BYLAW 17/02

Amount $595.30 $222.24 $457.92 $634.98 $1,910.44

$1,910.44 $281,834.03

30 Trans

Page 38 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

4

3000 PW OH Cheque EFT000000006970

Date

Inv #

07/03/2017

Vendor

Description

Amount

CLAIMSPRO INC. 33620-584275

Total EFT000000006970 EFT000000006999 07/03/2017 EPT001079

CLOSE FILE 33620-1138326 EC7 LOCAL AUTHORITY SERVICES LTD. ENERGY PLANNING SUBSCRIPTION

Total EFT000000006999

Total PW OH

$328.01 $328.01 $254.40 $254.40

$582.41

3005 RdAdmOH Cheque EFT000000007011

Date

Inv #

07/03/2017

Vendor

Description

872

PRO-TECH TRAINING LOADER TRAINING - C.M.

167585 166794

TYROUTE COMMUNICATIONS ANDROID PHONE CAR CHARGER

Total EFT000000007011 EFT000000007031 07/03/2017

Total EFT000000007031

Total RdAdmOH

Amount $203.52 $203.52 $539.33 $30.52 $569.85

$773.37

3010 Cheque 068283 Total 068283 068286 Total 068286 068292 Total 068292 068293

Date

Inv #

07/03/2017

Vendor

6807

FLYNN AUTO GLASS & TINTING SUPPLY & INSTALL WINDOW

25005

MCCULLOUGH METALS LTD. METAL FOR BACKHOE REPAIR

0022118

SNC-LAVALIN GEM ONTARIO INC. FIELD TESTING

07/03/2017

07/03/2017

07/03/2017

Amount $457.92 $457.92 $338.86 $338.86 $320.54 $320.54

SNIDER, PERCY 17/01/31-17

Total 068293 EFT000000006960

Description

07/03/2017

pick up keeley garbage

A0044499

ABELL PEST CONTROL INC. 17/02 PEST CONTROL

38260504

AECOM CANADA LTD ENGINEERING FEES

INV48872 INV48871

ARMSTRONG MONITORING TEST/REPAIR DETECTION SYSTEMS TEST/REPAIR DETECTION SYSTEMS

3755

ASSELSTINE HARDWARE PLIERS

791294235 791298774

BLACK DOG TIRE & LUBRICANTS 1 TIRE DIESEL EXHAUST FLUID

Total EFT000000006960 EFT000000006961 07/03/2017 Total EFT000000006961 EFT000000006962 07/03/2017

Total EFT000000006962 EFT000000006964 07/03/2017 Total EFT000000006964 EFT000000006965 07/03/2017

Total EFT000000006965 EFT000000006968 07/03/2017

$127.20 $127.20 $63.84 $63.84 $2,498.53 $2,498.53 $422.30 $2,003.15 $2,425.45 $9.15 $9.15 $403.93 $201.48 $605.41

CINTAS CLEANING SUPPLIES UNIFORMS

$114.05 $10.07 $124.12

55521 55402

HOSE COUPLERS

$358.19 $39.04 $397.23

3016253

COLLINS SAFETY INC. EAR PLUGS . LENS CLEANER

7658

D.MARTIN WELDING & FABRICATING WELD BAR ON PLOW HARNESS

884794629 884794629 Total EFT000000006968 EFT000000006971 07/03/2017

CLEAN ONTARIO

Total EFT000000006971 EFT000000006972 07/03/2017 Total EFT000000006972 EFT000000006980 07/03/2017

$44.72 $44.72 $264.58

Page 39 of 55

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User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 7677

Total EFT000000006980 EFT000000006981 07/03/2017

REPLACE BAR ON PLOW MOUNT

5 $264.58 $529.16

DRAPER DOORS 10468 10418

Total EFT000000006981 EFT000000006983 07/03/2017

TIGHTEN CLUTCH/SET LIMITS REPLACE HIT DOOR

$106.85 $1,137.17 $1,244.02

EVERTEMP INC 30064

Total EFT000000006983 EFT000000006984 07/03/2017

FILTERS

$25.81 $25.81

CLEAN OFFICE

$306.00 $306.00

FISH, DOROTHY 5941

Total EFT000000006984 EFT000000006987 07/03/2017 275790

GANANOQUE CHEVROLET BUICK GMC COVER

41705 41705 41706 41651 41777

GIN-COR INDUSTRIES INC ADAPTERS QUICK DISCONNECTS HARNESS CROSS CONVEYOR ONSPOT CHAINS FOR HAULMAX

IV46302

HARTINGTON EQUIPMENT LIMITED PARTS

233851B

HWB BRUCE SALES V-BAR CHAIN W/ CAM LOCKS

9304665523

KENT AUTOMOTIVE SUPPLIES

Total EFT000000006987 EFT000000006988 07/03/2017

Total EFT000000006988 EFT000000006990 07/03/2017 Total EFT000000006990 EFT000000006992 07/03/2017 Total EFT000000006992 EFT000000006994 07/03/2017 Total EFT000000006994 EFT000000006996 07/03/2017

$435.97 $435.97 $8.59 $409.97 $214.20 $320.39 $3,499.53 $4,452.68 $109.26 $109.26 $1,152.21 $1,152.21 $143.97 $143.97

LEONARD FUELS 58983 3160-760711 4185-759188 4185-58995 0646-698725

Total EFT000000006996 EFT000000006997 07/03/2017

ANNUAL FURNACE INSPECTION 432.7 L OIL @ $0.792 614.2 L OIL @ $0.793 ANNUAL FURNACE SERVICE 156.8 L OIL @ $0.755

21051952

LIEBHERR CANADA LTD LOCKABLE TANK CAP

55774207 55873528 55864985

LINDE CANADA LIMITED 15687 SUPPLIES, WELDING JACKET GASES LEASE RENEWAL

220458

MCKEOWN AND WOOD FUELS 2296.8 L @ $0.7910

00035186

M-CON PIPE & PRODUCTS INC RESTOCKING FEE - CANCEL ORDER

B00746

PAT ROGERS TOWING SERVICE TOW SNOWPLOW

Total EFT000000006997 EFT000000006998 07/03/2017

Total EFT000000006998 EFT000000007001 07/03/2017 Total EFT000000007001 EFT000000007002 07/03/2017 Total EFT000000007002 EFT000000007006 07/03/2017 Total EFT000000007006 EFT000000007007 07/03/2017

$178.59 $348.73 $495.64 $181.39 $120.46 $1,324.81 $85.48 $85.48 $188.41 $267.53 $492.32 $948.26 $1,848.74 $1,848.74 $1,365.47 $1,365.47 $356.16 $356.16

PETRIE FORD 227271 227346 227511 227511 227851 227084 227084 227083 227785

Total EFT000000007007 EFT000000007008 07/03/2017

MOTOR BLOWER RESISTOR BULB AND OIL BULBS IDLER, ALTERNATOR PARTS PARTS PARTS CHAMBER, SLACK KITS

$125.92 $26.08 $104.22 $49.10 $102.04 $45.15 $29.58 $105.98 $392.26 $980.33

GARAGE SUPPLIES

$99.50 $99.50

PRINCESS AUTO 27-5-369898

Total EFT000000007008

Page:

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User ID:

srummell

EFT000000007012

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

07/03/2017

Total EFT000000007012 EFT000000007014 07/03/2017

SHIPPING COSTS

10846 10854

R. THURSTON TECHNOLOGIES RADIO REPAIRS RADIO REPAIRS

28515

SELECT DOOR AND FRAME DOOR HINGES

374840

SURGENOR TRUCK CENTRE REINSTALL DRIVELINE

331219T 431834 331397T 331397T 331397T 331581T 331625T

TALLMAN TRUCK CENTRE LIMITED VALVE REPAIR GAS,EXAUST,COOLANT LEAK FILTERS FILTERS FILTERS PART PARTS

6083-423534 6083-424123 6083-424290 6083-424125 6083-424280 6083-424120 6083-423581 6083-423579 6083-423505 6083-424947 6083-424832 6083-425050 6083-425244 6083-425522 6083-425522 6083-425960

TOWN AND COUNTRY AUTO SUPPLY OIL AND FILTER OIL AND FILTER PARTS DRAIN FUNNEL WIPER BLADES OIL DRANING MACHINE CHAIN STRAPS CHAIN STRAPS 22 TON JACK HYDRA OIL PARTS OIL WIPER BLADES OIL LICENSE LAMP OIL

4732 4732

TRILLIUM MUNICIPAL SUPPLY INC. ROADWATCH BULLET ROADWATCH BULLET

13108

TROUSDALE’S FOODLAND WATER

301211 66644 67282 67208 67836

TROUSDALE’S HOME HARDWARE SUPPLIES DRILL BITS AND SOCKETS RUST PAINT RUBBER HOSE SPING HINGE

Total EFT000000007014 EFT000000007016 07/03/2017 Total EFT000000007016 EFT000000007022 07/03/2017 Total EFT000000007022 EFT000000007023 07/03/2017

Total EFT000000007023 EFT000000007025 07/03/2017

Total EFT000000007025 EFT000000007026 07/03/2017

Total EFT000000007026 EFT000000007028 07/03/2017 Total EFT000000007028 EFT000000007029 07/03/2017

Total EFT000000007029 EFT000000007030 07/03/2017

$35.83 $35.83 $281.11 $64.87 $345.98 $45.79 $45.79 $779.61 $779.61 $43.70 $11,247.89 $268.66 $268.66 $189.59 $74.16 $476.01 $12,568.67 $57.26 $50.81 $11.68 $33.52 $62.00 $282.18 $40.09 $30.22 $875.08 $76.57 $50.17 $119.08 $18.02 $36.56 $7.44 $74.85 $1,825.53 $805.50 $805.51 $1,611.01 $52.93 $52.93 $5.75 $40.66 $40.65 $53.92 $19.32 $160.30

TRUE ELECTRIC 6755

Total EFT000000007030 EFT000000007033 07/03/2017

INSTALL NEW LIGHTING

173-138543 173-141735 173-141735 173-140947 173-142959 173-142643

UNIVERSAL SUPPLY GROUP AIR SPRINGS, AIR BRAKES CHAMBER CHAMBER PARTS WIPER BLADES * 5 LED LIGHT

124974

WHITE’S WEARPARTS LTD PLOW SHOE

Total EFT000000007033 EFT000000007036 07/03/2017

Total

6

PUROLATOR INC. 433872336

Total EFT000000007036

Page:

$384.42 $384.42 $693.31 $52.33 $52.34 $93.92 $50.78 $63.30 $1,005.98 $846.64 $846.64

$42,483.49

Page 41 of 55

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Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

7

3310 Hardtop Patching Cheque 068289 Total 068289 EFT000000006959

Date

Inv #

07/03/2017

Vendor

Description

Amount

O. BETTSCHEN 38176

COLD PATCH MATERIAL

24049 24088 24159

BOULTON SEPTIC/LARMON’S PATCHING & FLAGGING ROAD REPAIRS COLD PATCHING

07/03/2017

Total EFT000000006959

Total Hardtop Patching

$2,307.00 $2,307.00 $455.63 $528.90 $2,278.15 $3,262.68

$5,569.68

3502 Winter Prop Damage Cheque EFT000000007029

Date

Inv #

07/03/2017 206433 401169 401336

Vendor

Description

TROUSDALE’S HOME HARDWARE MAIL BOXES MAIL BOXES BLADE

Total EFT000000007029

Total Winter Prop Damage

Amount $421.10 $234.97 $35.08 $691.15

$691.15

3505 Snw Plwng Cheque 068293

Date

Inv #

07/03/2017

Vendor

Description

Amount

SNIDER, PERCY 17/02/09-11 17/02/06-12 17/02/08-16 17/02/08-15 17/02/11-13 17/02/08-14 17/02/16-04 17/02/16-03 17/02/16-02 17/02/14-50 17/02/16-01 17/02/13-14 17/02/16-16 16/12/29-17 17/01/17-16 17/01/18-44 17/02/01-15 17/02/01-14 17/01/25-46 17/01/19-45

PLOW 17/02 x 5 PLOWING - FEB 6 PLOW 17/02 x 5 PLOW 17/02 x 4 PLOW 17/02 x 4 PLOW 17/02 x 3 PLOW 17/02 x 5 PLOW 17/02 x 5 PLOW 17/02 x 5 PLOW 17/02 x 4 & PUSHBACK BANK PLOW 17/02 x 2 Snowplowing x 4 Snowplowing Feb 15 & 16 DEC 5,12,17x2,19,29 JAN 11 & 17 PLOW JAN 17,18 JAN 11,12,24 x2, 25 / FEB1 PLOW JAN 29 / FEB 1 PLOW JAN 20, 24x2, 25 PLOW JAN 17, 18x2, 19

Total 068293

Total Snw Plwng

$4,528.32 $162.82 $976.90 $1,274.03 $736.74 $439.60 $976.90 $732.67 $1,592.54 $1,103.08 $368.37 $3,622.66 $1,811.33 $1,172.27 $390.76 $368.37 $1,105.11 $1,811.33 $3,622.66 $3,622.66 $30,419.12

$30,419.12

3506 Snow Clearing Sidewalks Cheque 068293

Date

Inv #

07/03/2017

Vendor

Description

Amount

SNIDER, PERCY 17/02/08-07 17/02/09-06 17/02/09-05 17/02/08-08 17/02/09-09 17/02/09-10 17/02/16-10 17/02/16-09 17/02/16-07 17/02/16-08 17/02/21-18 17/02/21-17 17/02/16-06 17/02/16-05 17/01/25-36 17/02/01-10

PLOW 17/02 x 2 PLOW 17/02 x 4 PLOW 17/02 x 4 PLOW 17/02 x 4 PLOW 17/02 x 4 PLOW 17/02 x 3 PLOW 17/02 x 5 PLOW 17/02 x 5 PLOW 17/02 x 5 PLOW 17/02 x 5 SPOT SANDING SPOT SANDING PLOW 17/02 x 5 PLOW 17/02 x 5 PLOW JAN 18,24,25 PLOW FEB 1

$122.11 $407.04 $374.48 $732.67 $276.79 $305.28 $508.80 $345.98 $508.80 $468.10 $61.06 $183.17 $915.84 $305.28 $207.59 $69.20

Page 42 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 17/01/25-28 17/02/01-12 17/02/01-11 17/01/25-37 17/02/01-13 17/01/24-35 17/01/25-38 17/02/01-08 16/11/21-27 17/02/01-09 17/02/08-38 17/01/25-24

PLOW - JAN 18, 24 & 25 PLOW FEB 1 PLOW FEB 1 PLOW JAN 18,24&25 PLOW JAN 28 / FEB 1 PLOW JAN 24 x 2 PLOW JAN 18 & 25 PLOW JAN 24 / FEB 1 PLOW NOV 13 / NOV 21 PLOW FEB 1 FEB 5, 7 twice & 8 PLOW JAN 18, 24 TWICE, 25

Total 068293

Total Snow Clearing Sidewalks

Page:

8 $183.17 $61.06 $93.62 $280.86 $203.52 $203.52 $203.52 $203.52 $48.84 $183.17 $732.67 $732.67 $8,922.33

$8,922.33

3515 Stock Snd&Slt Cheque 068284

Total 068284 068294

Date

Inv #

07/03/2017

Vendor

Description

5300286886 5300296605 5300297517 5300297636 5300297819 5300298352 5300297773 5300276231 5300301113 5300300435

K+S WINDSOR SALT LTD 36.48 T SAFE-T-SALT 36.66 T SAFE-T-SALT 83.65 T SAFE-T-SALT 83.70 T SAFE-T-SALT 43.61 T SAFE-T-SALT 37.78 T SAFE-T-SALT 81.14 T SAFE-T-SALT 73.99 T SAFE-T-SALT 37.16 T SAFE-T-SALT 40.62 T SAFE-T-SALT

R8882204 R8882203

TOROMONT INDUSTRIES LTD. RENTAL17/02-17/03 WHEEL LOADER RENTAL17/01-17/02 WHEEL LOADER

07/03/2017

Total 068294

Total Stock Snd&Slt

Amount $3,205.12 $3,220.93 $7,349.45 $7,353.84 $3,831.55 $3,319.34 $7,128.93 $6,500.73 $3,264.87 $3,568.86 $48,743.62 $4,375.68 $4,375.68 $8,751.36

$57,494.98

3601 Barricds & Sfty Matls Cheque 068291 Total 068291 EFT000000007029

Date

Inv #

07/03/2017

Vendor

Description

Amount

RDC GROUP 1382

TRAFFIC CONES

67619

TROUSDALE’S HOME HARDWARE BATTERIES

07/03/2017

Total EFT000000007029

Total Barricds & Sfty Matls

$1,022.14 $1,022.14 $96.95 $96.95

$1,119.09

3610 Trfc Sg mnt Cheque EFT000000007015

Date

Inv #

07/03/2017

Vendor

Description

Amount

R.W. ELECTRIC 32848 32825

Total EFT000000007015 EFT000000007030 07/03/2017

REPAIR FLASHING BEACON REPAIR STREET LIGHT

$246.46 $421.29 $667.75

TRUE ELECTRIC

Total EFT000000007030

$1,530.04 $1,530.04

Total Trfc Sg mnt

$2,197.79

6763

REPAIR CAUTION LIGHT

3615 Street signs Cheque EFT000000007017

Date

Inv #

07/03/2017

Vendor

Description

Amount

SIGNS PLUS

Total EFT000000007017

$90.46 $90.46

Total Street signs

$90.46

2964

STREET SIGNS

Page 43 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

9

3800 Crssng Guards Cheque EFT000000006952

Date

Inv #

28/02/2017 17/02 17/02

Total EFT000000006952 EFT000000006953 28/02/2017

Vendor

Description

MACINTYRE, DOUG 17/02 - CROSSING GUARD 17/02 - CROSSING GUARD

Amount $180.00 $5.18 $185.18

SNIDER, DEBBIE 17/02 17/02

17/02 - CROSSING GUARD 17/02 - CROSSING GUARD

17/02 17/02

KEHOE, GENNY LYNN 17/02 - CROSSING GUARD 17/02 - CROSSING GUARD

Total EFT000000006953 EFT000000006954 28/02/2017

Total EFT000000006954

Total Crssng Guards

$810.00 $23.33 $833.33 $360.00 $10.37 $370.37

$1,388.88

Total Trans

$151,732.75

40 Env 5005 SW & Fac OH Cheque EFT000000007024

Date

Inv #

07/03/2017

Vendor

Description

KIN/071469

TORBRAM ELECTRIC SUPPLY CORP SCREWDRIVER/PLIERS

67556

TROUSDALE’S HOME HARDWARE HIGH SPEED CUTTER

Total EFT000000007024 EFT000000007029 07/03/2017

Amount $103.60 $103.60

Total EFT000000007029

$11.18 $11.18

Total SW & Fac OH

$114.78

5105 Garb coll Cheque 068280

Total 068280 068288

Date 28/02/2017

Inv #

SNIDER, PERCY 17/02 17/02 17/02 FUEL ADJ 17/02 FUEL ADJ

07/03/2017 006486

Total 068288 EFT000000006958

28/02/2017

Vendor

Description 17/02 DISPOSAL 17/02 DISPOSAL 17/02 FUEL ADJ 17/02 FUEL ADJ

NEXGEN MUNICIPAL INC. PARTS

BOULTON SEPTIC/LARMON’S 17/02 COLLECTION 17/02 COLLECTION 17/02 FUEL ADJ 17/02 FUEL ADJ

Total EFT000000006958 EFT000000006965 07/03/2017 791298525

BLACK DOG TIRE & LUBRICANTS TIRE CHANGE OVER

42273

VERSUS BUSINESS FORMS & LABELS BAG TAGS

Total EFT000000006965 EFT000000007035 07/03/2017 Total EFT000000007035

Total Garb coll

Amount $11,454.79 $9,455.41 $5.48 $4.53 $20,920.21 $1,666.98 $1,666.98 $11,701.36 $5.61 $11,706.97 $124.15 $124.15 $7,809.24 $7,809.24

$42,227.55

5110 Gab disp Cheque 068293

Date

Inv #

07/03/2017

28/02/2017

Description

Amount

SNIDER, PERCY 17/02/15-37 17/02/07-36

Total 068293 EFT000000006956

Vendor

PORTLAND DUMP/DOZER PORTLAND DUMP/DOZER

WHALEY, GEORGE 17/02 DISPOSAL 17/02 DISPOSAL

Total EFT000000006956 EFT000000006960 07/03/2017 01049970 01049970

ABELL PEST CONTROL INC. 17/01 PEST CONTROL 17/01 PEST CONTROL

$325.63 $325.63 $651.26 $1,935.80 $1,935.80 $56.27 $56.27

Page 44 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 01049970

Total EFT000000006960 EFT000000006982 07/03/2017 87325 87066

ENVIRO-GUARD PLUS INC. 17/02 PEST CONTROL 17/01 PEST CONTROL

8793 8794 8794 8794

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL

Total EFT000000006982 EFT000000006993 07/03/2017

Total EFT000000006993 EFT000000007010 07/03/2017

17/01 PEST CONTROL

PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000022699 79.12 MT WASTE 647-0000022731 5.25 MT WASTE

Total EFT000000007010

Total Gab disp

Page:

10 $56.27 $168.81 $42.74 $42.74 $85.48 $117.02 $117.02 $117.02 $117.02 $468.08 $7,486.68 $462.12 $7,948.80

$11,258.23

5205 Recyc Coll Cheque 068280

Total 068280 EFT000000006958

Date 28/02/2017

28/02/2017

Inv #

Vendor

SNIDER, PERCY 17/02 17/02 17/02 17/02 FUEL ADJ 17/02 FUEL ADJ 17/02 FUEL ADJ

Description 17/02 DISPOSAL 17/02 DISPOSAL 17/02 DISPOSAL 17/02 FUEL ADJ 17/02 FUEL ADJ 17/02 FUEL ADJ

BOULTON SEPTIC/LARMON’S 17/02 COLLECTION 17/02 COLLECTION 17/02 FUEL ADJ 17/02 FUEL ADJ

Total EFT000000006958

Total Recyc Coll

Amount $12,356.86 $10,775.05 $11,501.55 $5.92 $5.16 $5.50 $34,650.04 $10,065.69 $4.82 $10,070.51

$44,720.55

5210 Rec Disp/Prc Cheque EFT000000006969

Date

Inv #

07/03/2017

Vendor

Description

CITY OF KINGSTON 2016 REC SOLID WASTE SERVICES 2016 REC SOLID WASTE SERVICES 2016 REC SOLID WASTE SERVICES 2016 REC SOLID WASTE SERVICES

Amount

Total EFT000000006969

-$58,893.92 $69,899.13 $1,268.81 $12,011.39 $24,285.41

Total Rec Disp/Prc

$24,285.41

33234 33234 33234 33234

5305 HHW Cheque EFT000000006966

Date

Inv #

07/03/2017 20170011

Vendor

Description

BRENDAR ENVIRONMENTAL INC. HHW SERVICES 17/01

Total EFT000000006966

Amount $2,953.88 $2,953.88

Total HHW

$2,953.88

Total Env

$125,560.40

70 Cem 7000 Health Cheque 068282

Date

Inv #

07/03/2017 2016 FEES 2016 FEES 2016 FEES

Total 068282 EFT000000006957

28/02/2017

Total EFT000000006957 EFT000000006978 07/03/2017

Vendor

Description

BEREAVEMENT AUTHORITY OF ONTARIO CEM OPERATOR ANNUAL FEES CEM OPERATOR ANNUAL FEES CEM OPERATOR ANNUAL FEES

D G YOUNGE CONCRETE BURIAL VAULTS 17/02 SERVICES 17/02 SERVICES D G YOUNGE CONCRETE BURIAL VAULTS

Amount $197.00 $353.00 $173.00 $723.00 $875.14 $875.14

Page 45 of 55

System:

03/03/2017

User ID:

srummell

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 1438

BURIALS 17/01

Total EFT000000006978

Page:

11 $717.41 $717.41

Total Health

$2,315.55

Total Cem

$2,315.55

80 Rec 8000 Rec Cheque 068296 Total 068296 EFT000000006955

Date

Inv #

07/03/2017

Description

17/02/02-23

VOTARY, RICHARD SNOWPLOWING x 3

17/02

LEONARD, ELIZABETH 17/02 MAINTENANCE

3858

ASSELSTINE HARDWARE WATER SOFTENER SALT

1235

DEDICATED ENVIRONMENTAL SERVICES INC BOAT RAMP IMPROVEMENTS

28/02/2017

Total EFT000000006955 EFT000000006964 07/03/2017 Total EFT000000006964 EFT000000006977 07/03/2017 Total EFT000000006977 EFT000000006996 07/03/2017

Total EFT000000006996 EFT000000007004 07/03/2017

Vendor

Amount $195.00 $195.00 $142.50 $142.50 $48.78 $48.78 $14,540.23 $14,540.23

LEONARD FUELS 58981 1361-752093 0838-763797 0838-760931 0838-765369

ANNUAL FURNACE SERVICE 512.6 L OIL @ $0.809 350 L OIL @ $0.786 382 L OIL @ $0.809 393.9 L OIL @ $0.783

MOREY, PAM 16/05/16-SF REC 16/05/16-SF REC

16/05/16-SF REC 10.6 KMS @ $.55

Total EFT000000007004 EFT000000007018 07/03/2017 4496

SIMMONS PLUMBING & PUMP SERV. REAPIR SEWER IN BASEMENT

67556

TROUSDALE’S HOME HARDWARE ICE MELT

Total EFT000000007018 EFT000000007029 07/03/2017 Total EFT000000007029

Total Rec

$198.66 $421.99 $279.94 $314.48 $313.85 $1,528.92 $30.30 $5.25 $35.55 $407.55 $407.55 $7.62 $7.62

$16,906.15

8036 Family Day Cheque EFT000000007005

Date

Inv #

07/03/2017 521

Vendor

Description

FRONTENAC COMMUNITY ARENA FAMILY DAY EVENTS

Total EFT000000007005

Total Family Day

Amount $3,172.92 $3,172.92

$3,172.92

8210 VCA Cheque EFT000000006973

Date

Inv #

07/03/2017

Vendor

Description

Amount

CONWAY, WAYNE 2017009

GIFT CERT FOR JOYCE CASEMENT

Total EFT000000006973

$25.00 $25.00

Total VCA

$25.00

Total Rec

$20,104.07

99 9999 Cheque 068298 Total 068298 068299

Date

Inv #

07/03/2017

Vendor

Description

CRADJ4588-1

RICHARDS MARK ANDREW TIMOTHY 0600201475000000

CRADJ4589-1

RICHARDS JULIE FRANCES 060020146500000

07/03/2017

Amount $3,392.03 $3,392.03

Page$1,001.64 46 of 55

System:

03/03/2017

User ID:

srummell

Total 068299 EFT000000007000

7:48:43 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

12 $1,001.64

07/03/2017

MACINTYRE, DOUG 2017 TAX REFUND TAX REFUND 080-050-10600

Total EFT000000007000 EFT000000007013 07/03/2017 606661 606660 606657 606658 607165 605435 605438 605439 605015 605441 605442 605443 605479 605861 605816 605815 605817 605812 605813 605814 605819 605818 605855 606260 606258 606259 606262 606263 606261 606407 606405 606406 Total EFT000000007013

ROSEN ENERGY GROUP F 5018.2 L CLR @ $.8857 F 2100.6 L GAS @ $0.8770 B 204.3 L GAS @ $0.8770 B 2089.2 L CLR @ $0.8857 F 991.3 L GAS @ $0.8750 SUN 2600.6 L CLR @ $0.8807 B 1636.2 L CLR @ $0.8807 B 250.8 L MKD @ $0.7540 B 1073.9 L GAS @ $0.8825 F 2970.2 L GAS @ $0.8825 F 3245.4 L MKD @ $0.8807 F 574.7 L MKD @ $0.7540 P 2040.6 L CLR @ $0.8807 SUN 762.9 L CLR @ $0.9110 F 2406 L CLR @ $0.9110 F 231.1 L GAS @ $0.8895 F 692.4 L MKD @ $0.7780 B 514.8 L GAS @ $0.8895 B 850.6 L CLR @ $0.9110 B 250.3 L MKD @ $0.7780 P 907.2 L MKD @ $0.9110 P 676.5 L MKD @ $0.7780 F 2200.1 L GAS @ $0.8895 B 125.6 L MKD @ $0.7610 B 428.8 L GAS @ $0.8870 B 1300.2 L CLR @ $0.8940 F 208.6 L MKD @ $0.7610 F 1839.1 L GAS @ $0.8870 F 2625.1 L CLR @ $0.8940 SUN 2000.2 L CLR @ $08920 P 3256.4 L CLR @ $0.8920 P 345.6 L MKD @ $0.7590

$221.19 $221.19 $4,522.84 $1,874.65 $182.32 $1,882.97 $882.66 $2,330.66 $1,466.36 $192.41 $964.39 $2,667.33 $2,908.52 $440.94 $1,828.79 $707.23 $2,230.45 $209.18 $548.17 $465.97 $788.54 $198.15 $841.01 $535.58 $1,991.43 $97.26 $387.04 $1,182.84 $161.53 $1,660.00 $2,388.14 $1,815.58 $2,955.83 $266.93 $41,575.70

Total

$46,190.56

Total

$46,190.56

Total

$713,147.54

Page 47 of 55

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

March 7, 2017

SUBJECT Tender No. PW-2017-06; 2017-2019 Dust Suppressant Program

RECOMMENDATION For Information only

BACKGROUND A Dust Suppression Tender for supply and application for various roads within the Township was prepared and advertised. This Tender closed on February 22, 2017. The results, in ascending order including HST, are as follows: Supplier Morris Chemicals Miller Group Da-Lee Dust Control

2017 Price $116,743.13

2018 Price $120,500.37

2019 Price $124,257.62

Total Price $361,501.12

$120,232.00

$122,915.75

$125,599.50

$368.747.25

$159,414.75

$159,414.75

$159,414.75

$478,244.25

The submission of the low bidder has been evaluated and was found to be accurate and complete. Morris Chemicals Incorporated is a reputable contractor and has provided Calcium Chloride services in and around South Frontenac Township for many years. For these reasons, and also because their price was $7,246.13 lower than the second lowest bidder Miller Group, the bid of Morris Chemicals Incorporated has been accepted, for $361,501.12 including HST. For reference, listed below are the approved lowest bid unit prices from the past 3 years. 2014 Price $114,401.20

2015 Price $116,141.40

2016 Price $117,836.00

FINANCIAL/STAFFING IMPLICATIONS Sufficient funds exist in the approved 2017 Operation Budget for this purpose Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Brian Kirk, CRS-I Area Supervisor

Our strength is our community.

Page 48 of 55

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: March 7, 2017 SUBJECT Staff Demographics.

RECOMMENDATION For information.

BACKGROUND The Corporate Services Committee met on Feb 22 and discussed the Township’s changing staff demographics and directed staff to update the Committee of the Whole. The Township has 52 employees providing services to the community, across all departments. This number excludes co-op students, summer positions and volunteer firefighters. Full time staff are enrolled in a defined benefit pension plan upon employment. One of the benefits of the OMERS pension plan is an early retirement provision which can be accessed as early as age 55. When age is combined with service (earned both at the Township and elsewhere) there is an enticement to access early retirement, even when considering the penalties that are normally associated with early retirement. With no mandatory retirement age in place there is no way of determining with certainty the number of employees who will retire at any given time. •

Based on age alone there are 17 or 33% of the workforce eligible for early retirement within the next 2 years.

•

When considering age and service combined there are 12 employees or 23% of the workforce that may be more interested in considering early retirement.

•

When looking at the roles that these individuals carry out, 9 have been identified as roles which are likely to present challenges in recruitment.

The organization is by no means large and is considered relatively flat in terms of its structure. For many positions there is only a single individual filling a particular role with no one else on staff with the same discipline / background. Generally speaking the Township has not faced excessive recruitment challenges. Turnover of this magnitude would represent a significant change for the organization and its employees. The organization will inevitably lose a significant amount of “corporate experience and knowledge”, as well as experience reduced output as employees naturally “wind down”. New employees will bring new ideas, renewed enthusiasm and positive change, however there is a loss of productivity while new employees “gear up” and teams adjust to the change. Opportunities for cross training and skill enhancement need to be pursued now where practical. Consideration should be given to budgeting for extended cross overs between new and retiring staff to facilitate the transfer of knowledge. Our strength is our community.

Page 49 of 55

REPORT TO COUNCIL CLERKS DEPARTMENT

Where it is possible, identified individuals should be selected for future roles and given the training and exposure to allow them to be successful in an expanded role.

FINANCIAL and STAFFING CONSIDERATIONS Over the next several years there will be increased recruitment costs, and decreased service while new employees become fully oriented to their roles. With approval, training budgets and staffing lines need to be increased to provide for effective succession planning.

ATTACHMENTS n/a Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Wayne Orr, CAO

Our strength is our community.

Page 50 of 55

Ministry of Agriculture, Food and Rural Affairs

th

4 Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: 1-877-424-1300 Fax: 519 826-3398

Ministère de l’Agriculture, de l’Alimentation et des Affaires rurales e

4 étage 1 Stone Road West Guelph (Ontario) N1G 4Y2 Tél. : 1-877-424-1300 Téléc. : 519 826-3398

Rural Programs Branch February 21, 2017

Our File: OCIF AC3-3252

Mark Segsworth, Public Works Manager Township of South Frontenac PO Box 100, 4432 George Street Sydenham, Ontario K0H 2T0 msegsworth@southfrontenac.net Dear Mark Segsworth: Re:

Ontario Community Infrastructure Fund (OCIF) Top-Up Application Component – 2016 Intake

Thank you for your application under the 2016 OCIF Top-up Application Component. Ontario is committed to helping small, rural and northern communities address critical infrastructure challenges. This commitment includes increasing the formula-based funding under OCIF to $200 million per year by 2019 and increasing future top-up application funding to annual intakes of approximately $100 million, starting this year. Following a detailed review of the application and supporting materials you submitted, we are writing to inform you that the Sydenham Village - Transportation Network Enhancements project has not been selected for funding. Applications were reviewed and assessed based on the criteria outlined in the program guidelines. The ministry received hundreds of applications, and unfortunately demand for the program exceeds the funding available at this time. Staff are available to provide additional details on your project’s assessment. Should you have any questions, please do not hesitate to contact your Project Analyst, Stephen Hamblin, via email Stephen.Hamblin@ontario.ca or by calling (519) 826-3471 or 1-877-424-1300. The 2017 OCIF Top-up Application Component intake will launch this spring. We invite you to submit a new application at this time. Thank you for your interest in the OCIF Top-up Application Component. Sincerely,

Joel Locklin Manager, Infrastructure Renewal Programs

Page 51 of 55

TOWNSHIPOF SOUTH FRONTENAC 4432 George St, Box 100

Sydenham ON, KOH2TO 613-376-3027 Ext 2225 or 1-800-559-5862 worrQsouthfrontenac. net

February 15, 2017 Honourable Mitzie Hunter, Minister of Education Queen’s Park

14th Floor, Mowat Block 900 Bay St Toronto ON

M7A1L2 Dear Minister:

Re: Moratorium on the Accommodation Review Process

The Council of the Township of South Frontenac passed the following resolution at their regular meeting held February 14, 2017: “That Council endorse the resolution passed by the Town of Greater Napanee requesting that a moratorium be placed on the accommodation review process. Carried.”

We are concerned with the closure of single-schools in small rural communities and the

impact on all educational, social and economic aspects that may result with closures. We share the view that the current Accommodation Review Process is not reflective of

the reality of rural school and community life. We respectfully request notification of any action take in this matter. Yours triiR

Chief?Administrative Officer W0:am

c. c.

Honourable Kathleen Wynne, Premier of Ontario

Randy Hillier, MPP Lanark-Frontenac-Lennox & Addington Honourable Bob Chiarelli, Minister of Infrastructure

Paula Murry, Chair, Limestone District School Board John Brisbois, Chair, Algonquin & Lakeshore Catholic District School Board Association of Municipalities of Ontario Susan Beckel, Clerk, Town of Greater Napanee www. southfrontenac. net

Our strength is our community. Page 52 of 55

County of Frontenac

FRONTENAC

2069 Battersea Rd. Glenburnie, ON KOH 1SO

T: 613. 548. 9400 F: 613. 548. 8460 frontenaccounty. ca

7 ZN7

February 22, 2017

MSHIP ot.

‘^oN-rt^C.

Mr. Wayne Orr, CAO/Clerk Township of South Frontenac P. O. Box 100

Sydenham, ON KOH 2TO Dear Mr. Orr;

Re: Waste Management Opportunities

PleasebeadvisedthattheCounciloftheCountyofFrontenacatitsregularmeeting

held February 15, 2017 passed the following resolution, being Motions, Notice ofWhich has Been Given, clause a): a)

Waste Management Opportunities

Motion #: 35-17

Moved By: Seconded By:

Councillor Doyle Councillor Inglis

Whereas during 2012 and 2013 Frontenac County Council spent considerable time, energy and expense to develop a Strategic Plan which included three wildly important

goas, twoofwhicharemakinggood progress, howevertheWasteManagement

strategic goal has made little advancement; and,

Whereas during 2014 and 2015 Wardens Clayton and Doyle lobbied the EOWCand other municipalities to join the County in determining what municipalities should do to

planforpostlandfillwastesiteclosures WhileinterestwasshownandtheEOWCput

this on their long term list of items to review it has notyet been approved as a top current year priority; and,

Whereas it istime to take another look and decide whatapproach Frontenac County Council shouldtake onthisstrategicgoal aswemustensure something isdoneto

improve waste management across Frontenac County during this term"ofoffice; and,

Whereas the Province has recently passed Bill 151, the Waste-Free Ontario Act, which

changesthe landscapeconsiderably,andsomeoftheoptionsdiscusseda fewyears

ago may no longer be appropriate; and,

Page 53 of 55

Whereas it has been suggested tfiat we have an opportunity to be the leader in the efforts led byAMO and the Province to adopt the visionary goal ofzero waste and

eliminate GHG from the waste sector; and,

Whereas although Bill 151 makes it clear that the industry is required to assume all cost

andmanagementofthecurrentBlueBoxitems,wemust’dobetteron otherMunicipal

waste streams such as organics, construction materials and other non-recyclables;’

Therefore Be It Resolved That the Council ofthe County of Frontenac direct staffto

investigate optionsto assistCouncil to makeprogress withthe FrontenacCountyWaste

StrategicGoalandreportbacktheirfindingsattheApril2017Councilmeeting,

^eluding considering such programs as recently approved bythe Ministryofthe

Environment and Climate Change to divert all organic material to a local Anaerobic Bio-

digesteronWolfe Islandand current energy-from-waste technologies fornon-organk

waste.

AndFurtherThata copyofthisresolutionbecirculatedtothemembermunicipalities for their comment and input.

Carried

Should you have any questions or concerns, please do not hesitate to contact me at 613548-9400, ext. 302 or via email at iamini@ifrontenaccounty. ca. Yours truly, *.

.

^w^^ innette Amini, CMO

lanager of Legislative Services/Clerk Cc: County file

2069 Battersea Road, Glenburnie, ON KOH 1SO

T: 613.548. 9400 | F: 613.548. 8460 | frontenaccounty. ca Page 54 of 55

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-09

A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of March 7, 2017 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 7th day of March, 2017. Read a first and second time this 7th day of March, 2017. Read a third time and finally passed this 7th day of March, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 55 of 55

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