Body: Council Type: Minutes Meeting: Regular Date: July 12, 2022 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council July, 12, 2022
TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes
Meeting # 29 Time: 7:00 pm Location: Council Chambers and Virtual Participation Council Present in Council Chambers Mayor Ron Vandewal, Ray Leonard, John McDougall, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Randy Ruttan Staff Present in Council Chambers: Louise Fragnito - Chief Administrative Officer, Angela Maddocks - Clerk, James Thompson - Deputy Clerk, Claire Dodds - Director of Development Services, Darcy Knott - Director of Fire and Emergency Services, Shelley Stedall - Director of Corporate Services and Treasurer, Troy Dunlop - Manager of Technical Services and Infrastructure, Michelle Hannah - Planning Assistant 1.
Call to Order and Roll Call
a)
Resolution Resolution No. 2022-29-01 Moved by Councillor Sleeth Seconded by Councillor Ruttan That the Council meeting of July 12, 2022 be called order at 7:00 p.m. Carried
b)
The Deputy Clerk conducted the roll call as outlined in the attendance noted above.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Approval of Agenda
a)
Resolution Resolution No. 2022-29-02 Moved by Councillor Revill Seconded by Deputy Mayor Leonard That the agenda be approved, as presented. Carried
Scheduled Closed Session (Conclusion of Agenda)
Delegations - None
Public Meeting
a)
Resolution to Open Public Meeting and Notice of Collection The Clerk provided details on the notice of collection as defined by the Municipal Freedom of Information and Protection of Privacy Act.
Minutes of Council July, 12, 2022 Resolution No. 2022-29-03 Moved by Councillor Roberts Seconded by Councillor Sutherland That a public meeting be held to allow for input regarding the following road closing applications: • RC-21-09 • RC-21-08 Carried b)
RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, Storrington Michelle Hannah, Planning Assistant presented the report and noted that this application came before Council for initial consideration on May 17, 2022 where Council directed staff to move forward with the process to stop up, close and transfer these portions of unopened road allowance. The first step of the process is to hold a public meeting to hear comments and concerns from the public. She noted that the road allowance runs from east to west along a peninsula in Dog Lake and that the unopened road allowance splits two properties owned by the applicant, municipally known as 4394 Atkins Lane The property to the north of the unopened road allowance is developed with a small cottage and outbuildings. The property to the south of the unopened road allowance is developed with a former bait house, now used as a multi-purpose building/workshop. A portion of this structure was constructed on the unopened road allowance. The main building on the property was constructed almost entirely on the unopened road allowance. Ms. Hannah noted that the closure and transfer of the unopened road allowance is required to clear title and to merge the properties together to allow a building permit to be issued for the structure on the road allowance which is proposed to be ungraded in the future. There were no concerns received as a result of this application being circulated to Public Services and Recreation staff. The Cataraqui Region Conservation Authority had no concerns with the proposal, however, they noted portions of the road allowance (within 30 metres of the water, approximately) are subject to the CRCA’s Ontario Regulation 148/06, so permit approval may be necessary for any future development or site alteration. There were no comments received from Ontario Natural Resources or members of the public. However since the writing of the report, staff received a telephone inquiry from an abutting property owner was received about the purchase blocking access to their property. Ms. Hannah noted that the original mapping was incorrect an this will be addressed in the survey. The report noted that the final purchase price will be determined once the services of a real estate appraiser have been engaged following the public meeting for the shared road allowance. The final purchase price will be determined for the road allowance between Concessions 8 & 9 once the survey is deposited and comprehensively reviewed by Planning Staff. Fees to survey the road allowance are to be paid by the applicant Councillor Sleeth felt it was appropriate to approve this application as it would clear up a situation that was created many years ago. There were no other comments from Council or from the public.
c)
RC-21-08 (Rosnak) – Application to stop up, close and transfer a portion of unopened road allowance between Concessions 8 & 9, Lot 36 and between the Township of South Frontenac and the Township of Central Frontenac
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Minutes of Council July, 12, 2022 Michelle Hannah, Planning assistant presented the report on application RC21-08 to close and transfer a portion of unopened road allowance between Concessions 8 & 9, Lot 36 and a portion of road allowance between the Township of South Frontenac (former Township of Bedford) and the Township of Central Frontenac (former Township of Oso) to facilitate access to vacant land for the purpose of development. The first portion of road allowance, being the shared road allowance between the Township of South Frontenac and the Township of Central Frontenac is aligned east to west across a peninsula surrounded by Bobs Lake. She noted that there are no properties abutting the lands, other than one property to the north in Central Frontenac that is also owned by the applicant. The second portion of road allowance, being the road allowance between Concession 8 & 9, Lot 36 is aligned from north to south and begins at the shared road allowance between the Township of South Frontenac and the Township of Central Frontenac and ends at the waters edge of Bobs Lake. Ms. Hannah further explained that the properties on the east and west sides of the unopened road allowance are owned by the applicant, there are no abutting lands. The property is a peninsula that extends into Bobs Lake. The properties located in South Frontenac owned by the applicant are accessed by a driveway running through the parcel of land to the north of the unopened road allowances owned by the applicant and located in Central Frontenac. The closure and transfer of the unopened road allowances will provide unobstructed access to the parcels of land located in South Frontenac and facilitate future development of these lands. Ms. Hannah noted that thee were no concerns expressed by Public Services or Recreation staff. Planning staff have been working with Central Frontenac staff to ensure the process is coordinated between the two townships. There were no comments received from Rideau Valley Conservation Authority or Ontario Natural Resources or the public. The final purchase price will be determined once the services of a real estate appraiser have been engaged following the public meeting for the shared road allowance. The final purchase price will be determined for the road allowance between Concessions 8 & 9 once the survey is deposited and comprehensively reviewed by Planning Staff. Councillor Revill felt this made sense to close these road allowances to give the applicant the opportunity to build a seasonal residence without complications. Councillor Sutherland asked if there would be any remnant pieces of road allowances which staff confirmed would not be any leftover pieces. Mr. Rosnak, the applicant who had been granted an exception to attend in person, thanked staff and Council for their assistance in this application and indicated he would answer any questions that Council may have. d)
Resolution to Close Public Meeting Resolution No. 2022-29-04 Moved by Councillor McDougall Seconded by Councillor Ruttan That having provided an opportunity for input, the pubic meeting be closed. Carried
Approval of Minutes
a)
Resolution
Resolution No. 2022-29-05 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts
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Minutes of Council July, 12, 2022 That the minutes of the June 7, 2022 - Council Meeting, June 14, 2022 Committee of the Whole Meeting, June 21, 2022 - Council Meeting and the June 28, 2022 Special Committee of the Whole Meeting, be approved, as presented. Carried 8.
Business Arising from the Minutes
a)
Notice of Motion – Climate Change Action Committee At the June 21, 2022, Council meeting, Councillor Sutherland filed a Notice of Motion requesting that staff prepare a report to establish a Climate Change Action Committee. Resolution No. 2022-29-06 Moved by Councillor Sutherland Seconded by Councillor McDougall That staff be directed to prepare a report to Council to establish a Climate Change Action Committee. Carried
Reports Requiring Action
a)
Pre-Budget Approval Request – Volunteer Firefighter Recruitment (x24) in 2023 This report outlined the rationale for a request for pre-budget approval for a 2023 recruitment of 24 volunteer firefighters. Resolution No. 2022-29-07 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council provide pre-budget approval in the amount of $137,000 for a recruitment of 24 volunteer firefighters in 2023; and That the budget request for the volunteer firefighter recruitment be funded from the SFFR wage stabilization reserve. Carried
b)
SFFR Tanker Purchase – 2024 Pre Budget Approval This report outlines the rationale for a request for pre-budget approval for a SFFR Tanker due for replacement in 2024 as planned in the SFFR Fleet and Equipment Asset Management Plan and Schedule. Resolution No. 2022-29-08 Moved by Councillor Revill Seconded by Councillor McDougall That Council approve a budgeted value of $575,000.00 for the 2024 SFFR Capital Budget for a replacement Tanker to be received in 2024. Carried
c)
Timelines for Adoption of the new South Frontenac Official Plan Staff sought support from Council to proceed with the timeline to adopt the new Official Plan following the October 2022 municipal election. Resolution No. 2022-29-09 Moved by Councillor Sutherland Seconded by Deputy Mayor Leonard
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Minutes of Council July, 12, 2022 ThatCouncil endorse the timeline to consider the adoption of the Official Plan following the October 2022 municipal election; and ThatCouncil direct staff to circulate the draft South Frontenac Official Plan to external agencies for technical review and comment; and That Council direct staff to circulate the draft South Frontenac Official Plan to First Nations Communities for review and comment; and ThatCouncil postpone public consultation on the draft South Frontenac Official Plan until after the October 2022 municipal election. Carried d)
2022 Private Lane Upgrade Assistance Program – July Update The purpose of the attached report is to summarize the remaining applications received under the 2022 Private Lane Upgrade Assistance Program and to seek approval from Council for the approval of grant funding amounts. Resolution No. 2022-29-10 Moved by Councillor Ruttan Seconded by Councillor Roberts ThatCouncil approve the grant subsidies for the 2022 Private Lane Upgrade Assistance Program for Cedar Ridges Lane and Meredith Lane as outlined in the July 12th, 2022, report totalling $8,412.50. Carried
Committee Meeting Minutes
a)
Bellrock Community Hall Committee Meeting Minutes - June 15, 2022 Resolution No. 2022-29-11 Moved by Councillor Sutherland Seconded by Councillor McDougall That Council receives for information the minutes of the Bellrock Community Hall Committee meeting held June 15, 2022. Carried
By-laws
a)
By-law 2022-63 - PL-ZBA-2022-0055 (Blake & Williams) – 2858 Beach Nut Road This report recommended that Council pass a by-law to change the zone on the subject lands from Rural (RU) to property specific Waterfront Residential zones (RW-48, RW-49, RW-50) to establish setbacks greater than 30 metres from the highwater mark for development (building and sewage systems) as recommended in an Environmental Impact Assessment. Resolution No. 2022-29-12 Moved by Councillor Roberts Seconded by Councillor McDougall ThatBy-law 2022-63, being a by-law to amend zoning on the lands in Part 1 and 2 on Plan 13R16215, Part of Lot 5, Concession 5, District of Storrington, be given first and second reading. Carried Resolution No. 2022-29-13 Moved by Councillor Roberts Seconded by Councillor McDougall That By-law 2022-63, be given third reading, signed and sealed. Carried
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Minutes of Council July, 12, 2022 b)
By-law 2022-64 - PL-ZBA-2022-0072 (Fitzgerald) - 15 Trout Lane This report recommended that Council pass a by-law to change the zone on a portion of the subject lands from Rural (RU) to a property specific Limited Service Residential – Waterfront (RLSW-132) zone to acknowledge that this waterfront property is accessed by a private lane and to acknowledge the 70 metres of waterfrontage on Canoe Lake. Resolution No. 2022-29-14 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2022-64, being a by-law to amend the zoning on lands in Part of Lot 9, Concession 7, District of Bedford, be given first and second reading. Carried Resolution No. 2022-29-15 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2022-64, be given third reading, signed and sealed. Carried
c)
By-law 2022-65 - RC-21-06 (Allan) – Request to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 10 & 11, Portland An application was received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance. Resolution No. 2022-29-16 Moved by Councillor Morey Seconded by Councillor Revill That By-law 2022-65, being a by-law to stop up, close and transfer ownership of Part 2 Plan 13R22675 being a portion of unopened road allowance to the adjacent property municipally known as 1267 Cedarwoods Lane, PIN 361470188 and Part 3 Plan 13R22675 being a portion of unopened road allowance to the adjacent vacant property located on Silver Rock Lane, PIN 36148-0559 be given first and second reading. Carried Resolution No. 2022-29-17 Moved by Councillor Morey Seconded by Councillor Revill That By-law 2022-65, be given third reading, signed and sealed. Carried
d)
By-law 2022-66 - PL-EA-2022-0075 (Hanlon) – Encroachment Agreement Request - 6901 Road 38 The report recommended an Encroachment Agreement to recognize the existing encroachment of an accessory building, being a detached garage and the existing driveway over a Township owned unopened road allowance. Resolution No. 2022-29-18 Moved by Councillor Sutherland Seconded by Deputy Mayor Leonard ThatBy-law 2022-66, being a by-law to authorize the Mayor and Clerk to enter into an Encroachment Agreement with Patrick Hanlon for the purposes of recognizing the existing encroachment onto the Unopened Road Allowance, be given first and second reading.
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Minutes of Council July, 12, 2022 Carried Resolution No. 2022-29-19 Moved by Councillor Sutherland Seconded by Deputy Mayor Leonard That By-law 2022-66 be given third reading, signed and sealed. Carried e)
By-law 2022-67 - PL-LA-2022-0098 (Robinson) Licence Agreement Application, 493B Anderson Road North An application was received asking that Council consider entering into a Licence Agreement to allow the development and continued use of a portion of unopened road allowance for the purposes of a driveway for access to the owner’s property. Resolution No. 2022-29-20 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law 2022-67, being a by-law to authorize the Mayor and Clerk to enter into a Licence Agreement with the Applicants, Wayne and Alison Robinson for purposes of legally recognizing access to the property at 493B Anderson Road North over a Township owned unopened road allowance, be given first and second reading. Carried Resolution No. 2022-29-21 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law 2022-67 be given third reading, signed and sealed. Carried
f)
By-law 2022-68 - Records Retention By-law and Records Management Policy Revisions This report provided Council with information regarding proposed revisions to the Records Retention By-law and the introduction of a Records Management Policy. Additionally, the Report recommends that Council approve the Records Retention By-law and Records Management Policy attached as Exhibit A and repeal By-law 2004-29. Resolution No. 2022-29-22 Moved by Councillor Roberts Seconded by Councillor Sutherland That By-law 2022-68, being a by-law to adopt the Records Retention Schedule and Records Management Policy for the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2022-29-23 Moved by Councillor Roberts Seconded by Councillor Sutherland That By-law 2022-68, be given third reading, signed and sealed. Carried
g)
By-law 2022-69 - PL-SPR-2022-0086, Dawe and Brown - 3045 Hilltop Lane This report recommended that Council pass a by-law to approve a Site Plan Control agreement for 3045 Hilltop Lane. By-law 2003-25 requires site plan
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Minutes of Council July, 12, 2022 control to ensure that the Township’s development and environmental standards will be met on properties with frontage on at-capacity lake trout lakes. Resolution No. 2022-29-24 Moved by Councillor McDougall Seconded by Councillor Sleeth That By-law 2022-69 , being a by-law to authorize the Mayor and Clerk to enter into a Site Plan Agreement with the Owner, James Dawe and Sommar Brown, for 3045 Hilltop Lane, be given first and second reading. Carried Resolution No. 2022-29-25 Moved by Councillor McDougall Seconded by Councillor Sleeth That By-law 2022-69 be given third reading, signed and sealed. Carried 12.
Reports for Information - none
Information Items
a)
Speed Limit Reduction Request - Silverwood Drive
Notice of Motion - none
Announcements/Statements by Councillors
a)
Councillor Sleeth thanked the South Frontenac Fire and Rescue crew for their assistance on Canada Day at Gerald Ball Memorial Park.
b)
Councilor Sutherland brought to Council’s attention the public access to the beach area on Canoe lake Road at the causeway. There is concern about this access being blocked by new owners and signage is required to be posted in this area.
c)
Councillor Sutherland questioned what would be done about the ongoing issue of goose manure at the beach at The Point that has resulted in the beach being closed by public health officials. The CAO reported that there has been daily maintenance completed to clean up and are looking into special pellets that were used previously that deterred the geese from this area.
d)
Deputy Mayor Leonard thanked Amanda Pantrey, Public Events and Education Coordinator for the recent music event held at McMullen Park
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity.
Closed Session
a)
Resolution to resolve into Closed Session Resolution No. 2022-29-26 Moved by Councillor Sleeth Seconded by Councillor McDougall That Council move into Closed Session pursuant to Section 239.2 (b) of the Municipal Act to consider the following items:
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Minutes of Council July, 12, 2022 • •
Personal matters about an identifiable individual, including municipal or local board employees, a verbal update from the CAO on reorganization; Personal matters about an identifiable individual, including municipal or local board employees regarding the recruitment; of a Director Public Services. Carried
b)
Personal matters about an identifiable individual, including municipal or local board employees, Reorganization, Verbal Update
c)
Personal matters about an identifiable individual, including municipal or local board employees, Recruitment; Director, Public Services
d)
Resolution to rise from Closed Session Resolution No. 2022-29-27 Moved by Councillor Roberts Seconded by Councillor Morey That Council move out of Closed Session. Carried
Confirmatory By-law
a)
By-law 2022-70 Resolution No. 2022-29-28 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2022-70, being a by-law to confirm generally all actions and proceedings of the Council meeting of the Corporation of the Township of South Frontenac on July 12, 2022 be given first and second reading. Carried Resolution No. 2022-29-29 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2022-70, being the confirmatory by-law, be given third reading, signed and sealed. Carried
Adjournment
a)
Resolution Resolution No. 2022-29-30 Moved by Councillor Ruttan Seconded by Councillor Revill That the Council meeting be adjourned at 7:50 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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