Body: Council Type: Minutes Meeting: Regular Date: January 14, 2025 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 14, 2025
Township of South Frontenac Council Meeting Minutes
Meeting #2025-01 Time: 6:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey (arrived at 6:52 p.m.), Steve Pegrum, Norm Roberts, Randy Ruttan, Scott Trueman (Virtual), Adam Turcotte, Mayor Ron Vandewal Absent: Ron Sleeth Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Kyle Bolton - Director of Public Services, Delbert Blakney Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects
1
Call to Order
a)
Resolution Resolution No. 2025-01-01 Moved by Councillor Ruttan Seconded by Councillor Leonard That the Council meeting of January 14, 2025 be called to order at 6:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2025-01-02 Moved by Councillor Roberts Seconded by Councillor Turcotte That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a)
Resolution Resolution No. 2025-01-03 Moved by Councillor Pegrum Seconded by Councillor Turcotte That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item:
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing Project. Carried
Minutes of Council January, 14, 2025 b)
Resolution Resolution No. 2025-01-04 Moved by Councillor Turcotte Seconded by Councillor Leonard That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
5
Recess
a)
Council recessed at 6:55 p.m. and resumed at 7:00 p.m.
6
Deputy Mayor - Oath of Office
a) b)
Deputy Mayor Ruttan undertook the Declaration of Office.
7
Public Meeting
a)
There was none.
8
Delegations
a)
There were none.
9
Briefings
a)
There were none.
10
Approval of Minutes
a)
Resolution Resolution No. 2025-01-05 Moved by Councillor Roberts Seconded by Councillor Pegrum That the minutes of the December 13, 2024 and the December 17, 2024 Council meetings be approved. Carried
11
Reports Requiring Action
a)
Appointment of Members of Council to Committee of Adjustment Resolution No. 2025-01-06 Moved by Deputy Mayor Ruttan Seconded by Councillor Pegrum That the following members of Council be appointed to the Committee of Adjustment for a term concluding December 31, 2025:
- Bedford District Councillor Pegrum;
- Portland District Councillor Leonard;
- Loughborough District Councillor Trueman; and
- Storrington District Councillor Roberts. Carried
b)
Firesmart Communities Transfer Payment Program
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Minutes of Council January, 14, 2025 Resolution No. 2025-01-07 Moved by Councillor Leonard Seconded by Councillor Morey That Council authorize the Mayor and Clerk to sign off on a grant agreement for the Ontario Fire Smart Communities Program. Carried 12
Advisory Committee Reports or Minutes
a)
There were none.
13
Reports Requiring Approval of By-laws
a)
There were none.
14
Reports for Information
a)
There were none.
15
Committee of the Whole
a)
Not applicable.
16
Tabling of Documents
a)
Documents received from Marissa Grondin dated December 17, 2024 regarding the Rideau Valley Conservation Authority 2025 draft budget.
17
Communications
a)
There were none.
18
Notice of Motions
a)
There were none.
19
Rise and Report regarding County Council and External Boards
a)
Quinte Conservation Councillor Roberts noted that the Quinte Conservation budget was passed at the December, 2024 meeting and the next meeting will take place in February, 2025.
b)
Frontenac Community Arena Board Councillor Roberts stated that there were no concerns and that the Arena is running smoothly.
20
Announcements/Statements by Councillors
a)
There were none.
21
Closed Session (if requested)
a)
Resolution Resolution No. 2025-01-08 Moved by Councillor Turcotte Seconded by Councillor Leonard That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:
Page 3 of 6
Minutes of Council January, 14, 2025
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - A proposed or pending acquisition or disposition of land by the municipality or local board Loughborough District
- Labour relations or employee negotiations 3.Approval of the November 19, 2024 and December 17, 2024 Committee of the Whole “Closed Meeting” Minutes. Carried b)
Resolution Resolution No. 2025-01-09 Moved by Councillor Roberts Seconded by Councillor Pegrum That Council rise from the Committee of the Whole “Closed Meeting” and the Clerk Report. Carried Resolution No. 2025-01-10 Moved by Councillor Turcotte Seconded by Councillor Leonard That Council authorize and delegate to the Chief Administrative Officer, the authority to implement the direction received in closed session. Carried
22
Confirmatory By-law
a)
Resolution Resolution No. 2025-01-11 Moved by Councillor Pegrum Seconded by Councillor Roberts That By-law 2025-1, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2025-01-12 Moved by Councillor Pegrum Seconded by Councillor Roberts That By-law 2025-1, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Adjournment
a)
Resolution Resolution No. 2025-01-13 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of January 14, 2025 be adjourned at 7:51 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 4 of 6
Minutes of Council January, 14, 2025 South Frontenac is a welcoming and thriving rural community
Page 5 of 6
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Declaration of Office Section 232 of the Municipal Act, 2001
FRONTENAC
I, Randy Ruttan having been appointed to the office of Deputy Mayor for the municipality of the Township of South Frontenac do solemnly promise and declare that:
I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability.
I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner. I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal
Conflict of Interest Act. I will be faithful and bear true allegiance to His Majesty King Charles the third.
And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as made under oath.
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Declared before me
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At the Township of South Frontenac
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Randy Ruttan Declarant On the 14 day of January, 2025. Ja
s Thompson
Commissioner for Taking Oaths James C. Thompson. a Commiseianar,
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