Body: Council Type: Minutes Meeting: Regular Date: July 16, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council July, 16, 2024
Township of South Frontenac Council Meeting Minutes
Meeting #14 Time: 6:30 p.m. Location: Council Chambers / virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering & Capital Projects, Tom Fehr - Planner
1
Call to Order
a)
Resolution Resolution No. 2024:14:01 Moved by Councillor Ruttan Seconded by Councillor Pegrum That the Council meeting of July 16, 2024 be called to order at 6:30 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024:14:02 Moved by Councillor Pegrum Seconded by Councillor Roberts That the agenda be amended to include the addendum. Carried Resolution No. 2024:14:03 Moved by Councillor Roberts Seconded by Councillor Turcotte That the agenda, as amended, be approved. Carried
4
Scheduled Closed Session
a)
Resolution Resolution No. 2024:14:04 Moved by Councillor Sleeth Seconded by Councillor Roberts
Minutes of Council July, 16, 2024 That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing Carried b)
Resolution Resolution No. 2024:14:05 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
5 a)
Recess Council recessed for five minutes and resumed at 7:15 p.m.
6
Declaration of Office - Appointment of Councillor Morey as Deputy Mayor
a)
Declaration of Office
7
Public Meeting
a)
Resolution - Public Meeting to Order Resolution No. 2024:14:06 Moved by Councillor Leonard Seconded by Deputy Mayor Morey That the public meeting regarding Zoning By-law Amendment application PLZBA-2024-0063 be called to order. Carried
b)
Notice of Collection Michelle Hannah provided an overview of the Notice of Collection and Public Meeting Statement.
c)
Public Meeting - Zoning By-law Amendment Application PL-ZBA-2024-0063, Rivendell (Harper), 7359 Road 38, Portland District Tom Fehr provided a summary of the PowerPoint presentation related to the application. Mayor Vandewal provided an opportunity for questions and comments from Council and Members of the Public.. There were no comments or questions received.
d)
Resolution - Close Public Meeting Resolution No. 2024:14:07 Moved by Councillor Ruttan Seconded by Councillor Roberts That the public meeting be closed. Carried
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Minutes of Council July, 16, 2024 8 a)
9 a)
Delegations There were none. Briefings There were none.
10
Approval of Minutes
a)
Resolution Resolution No. 2024:14:08 Moved by Councillor Sleeth Seconded by Councillor Leonard That the Minutes of the June 18th and June 20th, 2024 Council meetings be approved, as amended. Carried
11
Reports Requiring Action
a)
Verona Housing – Environmental Impact Study Resolution No. 2024:14:09 Moved by Councillor Turcotte Seconded by Deputy Mayor Morey That Council approve the award of Environmental Impact Study contract to Cambium Inc. for a total amount of $42,000 including non-rebatable HST. Carried
b)
Communal Services Support - EORN Resolution No. 2024:14:10 Moved by Councillor Roberts Seconded by Councillor Trueman That the Council of the Township of South Frontenac offer its supports for EORN and 2B Developments (Rural Impact), Localizing Communal Servicing Project CMHC Housing Supply Challenge; and That the Chief Administrative Officer, on behalf of the Township of South Frontenac, be authorized to issue a letter of support. Carried
c)
Verona Housing – Municipal Service Corporation Creation Resolution No. 2024:14:11 Moved by Councillor Pegrum Seconded by Councillor Ruttan That Council approve the award of the contracted services support for the creation of a Municipal Service Corporation for the Verona Housing to the Rural Impact Initiative. Carried
d)
Unopened Road Allowance Closure Request – RC-24-01 (Caivan Properties Holding Corporation) Resolution No. 2024:14:12
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Minutes of Council July, 16, 2024 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council agree, in principle, to stopping up, closing and selling two portions of unopened road allowance identified as Road Allowance A and Road Allowance B on the Location Map attached as Exhibit A to Report 2024-118, with the understanding that a by-law relating to the above will be brought back to Council to be approved upon the applicant producing an acceptable survey of the lands. (See Recorded Vote) Yeas: Councillor Leonard, Councillor Morey, Councillor Pegrum, Councillor Roberts, Councillor Sleeth, Councillor Trueman, Mayor Vandewal (7) Nays: Councillor Ruttan, Councillor Turcotte (2) Absent: (0) Carried Resolution No. 2024:14:13 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Agreement of Purchase and Sale for the unopened road allowance lands (A&B) include a clause requiring the purchaser to revegetate the area of Campground Lane that has been abandoned and is no longer used as part of the access to the Caivan lands by planting and establishing living trees and shrubs that are native to the immediate area, to the satisfaction of Township Staff. Carried Resolution No. 2024:14:14 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council agree, in principle, to stopping up, closing and selling the portion of unopened road allowance identified as Road Allowance C on the Location Map attached as Exhibit A to Report 2024-118, with the understanding that a by-law relating to the above will be brought back to Council to be approved upon the applicant producing an acceptable survey of the lands. (See Recorded Vote) Yeas: Councillor Leonard, Mayor Vandewal (2) Nays: Councillor Morey, Councillor Pegrum, Councillor, Councillor Roberts, Councillor Ruttan, Councillor Sleeth, Councillor Trueman, Councillor Turcotte (7) Absent: (0) Defeated e)
Open Farms Proclamation Resolution No. 2024:14:15 Moved by Deputy Mayor Morey Seconded by Councillor Leonard Whereas the Township of South Frontenac recognizes the importance of agriculture in the region; and, Whereas both Frontenac County and the Township of South Frontenac believe a strong agricultural economy is essential for enduring communities, for the health
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Minutes of Council July, 16, 2024 of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; and, Whereas both Frontenac County and the Township of South Frontenac have a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Now Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby declares August 16 to September 30, 2024, as Open Farm Days in South Frontenac, and reminds individuals of the importance of this six-week celebration which supports local agriculture and food businesses in our communities; And Further That the Township encourages all residents to support local farms and food businesses by participating in this series of events. Carried f)
Sale and Serving of Alcohol at Centennial Park – Gear Up for Greatness Event Resolution No. 2024:14:16 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council approve the sale and consumption of alcohol through the Daft Brewing Company Catering Endorsement licence at the Gear Up for Greatness – Youth Sports Drive at Centennial Park on August 24th, 2024, from 10:00 am – 3:30 pm, as per By-Law 2003-90. Carried
g)
Municipally Significant Event Designation for Open Farm Days Launch Event Resolution No. 2024:14:17 Moved by Councillor Ruttan Seconded by Councillor Roberts That Council designate the Open Farm Days Launch Event on August 16th, from 3:00 pm – 7:00 pm at Centennial Park in Harrowsmith as municipally significant in support of the Alcohol & Gaming Commission of Ontario Special Events Permit Application. Carried
h)
Speed Limit Review – Storrington Public School Resolution No. 2024:14:18 Moved by Councillor Turcotte Seconded by Deputy Mayor Morey That Council approve the staff recommendation for the implementation of a new 60km/hr speed limit review on Battersea Road from 650m north of Millburn Road to 205m south of the intersection of Round Lake Road; and That Council direct staff to prepare an amendment to the Roads, Traffic and Parking Bylaw 2000-01 to incorporate the proposed speed limit change. Carried
i)
Demolition of 4265 Stage Coach Rd Resolution No. 2024:14:19 Moved by Councillor Sleeth Seconded by Councillor Pegrum
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Minutes of Council July, 16, 2024 That Council approve a budget of $100,000 for the demolition and clean up of existing structures on the 4265 Stage Coach Rd property and that the project be funded from Working Funds Reserve. Carried 12 a)
Advisory Committee Reports or Minutes There were none.
13
Reports Requiring Approval of By-laws
a)
Canada Community Building Fund (CCBF) Agreement Renewal Resolution No. 2024:14:20 Moved by Councillor Trueman Seconded by Councillor Leonard That By-law 2024-52 being a By-law to enter into an agreement to access the CCBF funding, be given first and second reading. Carried Resolution No. 2024:14:21 Moved by Councillor Ruttan Seconded by Councillor Turcotte That By-law 2024-52 be given third reading, signed and sealed. Carried
b)
2024 Development Charges Background Study and By-law Resolution No. 2024:14:22 Moved by Councillor Leonard Seconded by Councillor Turcotte That Council approve the Development Charges Background Study attached to Report 2024-119 as Exhibit A, and associated amendments attached to Report 2024-119 as Exhibit B. Carried Resolution No. 2024:14:23 Moved by Councillor Roberts Seconded by Deputy Mayor Morey That By-law 2024-53 being a By-law to implement a new Development Charges By-law, be given first and second reading. Carried Resolution No. 2024:14:24 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-law 2024-53 be given third reading, signed and sealed. Carried
c)
Zoning By-law Amendment Application PL-ZBA-2024-0063, Rivendell (Harper), 7359 Road 38, Portland District Resolution No. 2024:14:25 Moved by Councillor Pegrum Seconded by Councillor Ruttan That By-law 2024-54 to amend the zoning regarding application PL-ZBA-20240063 be given first and second reading. Carried
Page 6 of 9
Minutes of Council July, 16, 2024 Resolution No. 2024:14:26 Moved by Councillor Turcotte Seconded by Councillor Pegrum that By-law 2024-54 be given third reading, signed and sealed. Carried 14
Reports for Information
a)
Public Services Quarterly Update
b)
Draft Financials for 2023
c)
New DriveON program for Motor Vehicle Inspection Stations
15
Committee of the Whole
a)
There was none.
16
Tabling of Documents
a)
EOWC Newsletter, June 2024
b)
Rideau Valley Conservation Authority Annual Report
17
Communications
a)
Correspondence received from Fred Hahn, President, CUPE Ontario Division, dated June 25, 2024 regarding 24th Annual Child Care Worker and Early Childhood Educator Appreciation Day, October 24, 2024.
b)
Correspondence received from various residents dated July 15, 2024 regarding File No. RC-24-01, Caivan Properties Unopened Road Allowance Closure Request.
18
Notice of Motions
a)
There were none.
19
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard provided information regarding the new paramedic station opening at 2069 Battersea Road, Glenburnie as well as the new Paramedic Chief.
b)
Rideau Valley Conservation Authority Councillor Turcotte spoke about the Watershed Tour and the official opening of the accessible boardwalk at Baxter Conservation Area.
20 a)
21
Announcements/Statements by Councillors Councillor Ruttan advised the time and date for the Lake Ecosystem Forum will be July 18th at 6:30pm - 8:30pm. Closed Session (if requested)
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Minutes of Council July, 16, 2024 a)
Resolution Resolution No. 2024:14:27 Moved by Councillor Pegrum Seconded by Councillor Ruttan That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a) Approval of the May 7, 2024 Committee of the Whole, Closed Meeting Minutes; and b) A proposed or pending acquisition or disposition of land by the municipality or local board. Carried
b)
Resolution Resolution No. 2024:14:28 Moved by Councillor Roberts Seconded by Councillor Sleeth That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
22
Confirmatory By-law
a)
Resolution Resolution No. 2024:14:29 Moved by Councillor Leonard Seconded by Deputy Mayor Morey That By-Law 2024-55, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:14:30 Moved by Councillor Turcotte Seconded by Councillor Trueman That By-Law 2024-55 be given third reading, signed and sealed. Carried
23
Adjournment
a)
Resolution Resolution No. 2024:14:31 Moved by Councillor Leonard Seconded by Councillor Sleeth That the Council meeting of July 16, 2024 adjourn at 8:49p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
Page 8 of 9
Page 9 of 9
Section 232 of the Municipal Act, 2001
SOUTH
On the 16thday of July, 2024.
At the Township of South Frontenac
Declared before me
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and knowing that it is of the same force and effect as made under oath.
And | make this solemn promise and declaration conscientiously believing it to be true
I will be faithful and bear true allegiance to His Majesty King Charles the third.
Conflict of Interest Act.
I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal
the exercise of this office in a biased, corrupt or in any other improper manner.
I have not received and will not receive any payment or reward, or promise thereof, for
ability.
I will truly, faithfully and impartially exercise this office to the best of my knowledge and
of the Township of South Frontenac do solemnly promise and declare that:
l, Doug Morey having been appointed to the office of Deputy Mayor for the municipality
FRONTENAC
Declaration of Office
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