Body: Council Type: Minutes Meeting: Regular Date: December 17, 2024 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council December, 17, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 6:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey (arrived at 6:40 p.m.), Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Adam Turcotte, Mayor Ron Vandewal Regrets: Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods
- Manager of Planning Services, Jan Minaker, Manager - Human Resources, Tom Fehr
- Planner
1
Call to Order
a)
Resolution Resolution No. 2024-22-01 Moved by Councillor Turcotte Seconded by Councillor Leonard That the Council meeting of December 17, 2024 be called to order at 6:01 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024-22-02 Moved by Councillor Roberts Seconded by Councillor Pegrum That the agenda be amended to include Business Item 10. (e), 2025 Budget Approval. Carried Resolution No. 2024-22-03 Moved by Councillor Sleeth Seconded by Councillor Ruttan That the agenda, as amended, be approved. Carried
4
Scheduled Closed Session
a)
Resolution
Minutes of Council December, 17, 2024 Resolution No. 2024-22-04 Moved by Councillor Sleeth Seconded by Councillor Turcotte That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item:
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Compensation Carried b)
Resolution Resolution No. 2024-22-05 Moved by Councillor Roberts Seconded by Councillor Leonard That Council rise from the Committee of the Whole “Closed Meeting” and the Clerk report. Carried
c)
Resolution Resolution No. 2024-22-06 Moved by Councillor Turcotte Seconded by Councillor Ruttan That Council authorize and delegate to the Chief Administrative Officer the authority to execute the direction received in closed session. Carried
5 a)
Recess Council recessed from 6:53 p.m. to 7:03 p.m.
6
Public Meeting
a)
Resolution Resolution No. 2024-22-07 Moved by Councillor Pegrum Seconded by Councillor Leonard That the public meeting regarding PL-ZBA-2024-0127 be called to order. Carried
b)
Notice of Collection The Clerk spoke to the Notice of Collection.
c)
Public Meeting: Zoning By-law Amendment Application PL-ZBA-2024-0127, Rosnak, 102903002094800 and 102903002094802, Bob’s Lake, Bedford District Christine Woods conducted a PowerPoint presentation regarding PL-ZBA2024-0127. Members of Council did not provide comment. The Mayor afforded members of the public with an opportunity to provide comment. Members of the Public did not provide comment.
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Minutes of Council December, 17, 2024 d)
Resolution Resolution No. 2024-22-08 Moved by Deputy Mayor Morey Seconded by Councillor Sleeth That the public meeting be closed. Carried
7 a)
8 a)
Delegations There were none. Briefings There were none.
9
Approval of Minutes
a)
Resolution Resolution No. 2024-22-09 Moved by Councillor Ruttan Seconded by Councillor Turcotte That the minutes of the December 3, 2024 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Unopened Road Allowance Closure Request RC-24-05 Resolution No. 2024-22-10 Moved by Councillor Leonard Seconded by Councillor Ruttan That Council direct staff to proceed with the process of closing, selling and transferring the portion of Unopened Road Allowance shown as Part 2 and Part 3 of Plan 13R19516; and That Council waive the normal process to consider an Unopened Road Allowance closure application to allow the By-law to be considered on the same agenda as the public meeting. Carried
b)
Summer Program Registration Fees and Model Resolution No. 2024-22-11 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council endorse the Summer Program Fee Schedule outlined in Exhibit A of Report Number 2024-210 in order to advance a public meeting to held in accordance with By-law 2016-73. Carried
c)
Contract Extension - Verona Housing Communal Servicing EA Study Resolution No. 2024-22-12 Moved by Councillor Pegrum Seconded by Councillor Sleeth
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Minutes of Council December, 17, 2024 That Council accept the proposal from J. L. Richards & Associates dated October 30th, 2024, for an upset limit of $348,485 plus HST; That Council authorize the execution of a contract extension with J. L. Richards & Associates for the next phases of the Municipal Class Environmental Assessment for water and wastewater solutions for the Verona Housing Project. Carried d)
Request for relief from cash-in-lieu of parkland requirements for consent application PL-BDJ-2024-0032 Resolution No. 2024-22-13 Moved by Councillor Pegrum Seconded by Councillor Turcotte That Council approve the cash-in-lieu of Parkland relief request on consent application PLBDJ-2024-0032. Carried
e)
2025 Budget Approval Resolution No. 2024-22-14 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council approve the 2025 Budget provided under Exhibit A of Report 2024212. Carried
11
Advisory Committee Reports or Minutes
a)
There were none.
12
Reports Requiring Approval of By-laws
a)
Zoning By-law Amendment Application PL-ZBA-2024-0127, Rosnak, 102903002094800 and 102903002094802, Bob’s Lake, Bedford District Resolution No. 2024-22-15 Moved by Deputy Mayor Morey Seconded by Councillor Turcotte That By-law 2024-80 to amend the zoning on lands with Assessment Roll Numbers 102903002094800 and 102903002094802, Part of Lot 36, Concession 8 and Part of Lot 36, Concession 9, District of Bedford, Township of South Frontenac be given first and second reading. Carried Resolution No. 2024-22-16 Moved by Councillor Pegrum Seconded by Councillor Leonard That By-law 2024-80 be given third reading, signed and sealed. Carried
13
Reports for Information
a)
2024 Year to Date Financial Report
14
Committee of the Whole
a)
Not applicable.
15
Tabling of Documents
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Minutes of Council December, 17, 2024 a)
There were none.
16
Communications
a)
There were none.
17
Notice of Motions
a)
There were none.
18
Rise and Report regarding County Council and External Boards
a)
Cataraqui Conservation Councillor Sleeth provided a brief update regarding the meeting held on December 4, 2024.
b)
Frontenac Community Arena Board Councillor Roberts noted that there are no issues to report regarding the Frontenac Community Arena.
19 a)
Announcements/Statements by Councillors Mayor Vandewal provided an update regarding the recent Regional Mayors meeting. He provided additional updates regarding the Burridge Santa Claus Parade and a transit pilot project.
b)
Councillor Ruttan provided an updated regarding an awards presentation at the “Youth Imagine the Future” event.
c)
Councillor Sleeth provided an update regarding the breakfast with Santa event at the Storrington Lion’s Club Hall.
20
Closed Session (if requested)
a)
Not applicable.
21
Confirmatory By-law
a)
Resolution Resolution No. 2024-22-17 Moved by Councillor Ruttan Seconded by Councillor Sleeth That By-law 2024-81, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024-22-18 Moved by Councillor Pegrum Seconded by Deputy Mayor Morey That By-law 2024-81, being the confirmatory by-law, be given third reading, signed and sealed. Carried
22
Adjournment
a)
Resolution
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Minutes of Council December, 17, 2024 Resolution No. 2024-22-19 Moved by Councillor Leonard Seconded by Councillor Ruttan That the Council meeting of December 17, 2024 be adjourned at 7:37 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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