Body: Council Type: Minutes Meeting: Regular Date: May 17, 2011 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council th
May 17m 2011
Meeting No. 20 Time: 7:00 p.m. Location: Sydenham Present:
Mayor, Deputy Mayor Councillors,
Gary Davison Mark Tinlin
John McDougaIl Allan McPhail Cam Naish
Bill Robinson Del Stowe
Ron Vandewal
Larry York Staff:
Wayne Orr, Clerk-Administrator, Mark Segsworth, Public Works
MaMger’.Lindsay Mms’ pla»-inS Coordinator, Angela Maddock;, Confidential Secretary
Call to Order
Resolution No. 2011-20-01
Moved by Councillor McDougall
Seconded by Deputy Mayor Tinlin
THAT the Council meeting of May 17th'2011 be convened at 7:00 p.m. Carried.
- Declarations of Pecuniary Interest - nil
Delegations
(a) Mark Segsworth, Public Works Manager, presented Pete Redmond with a long service recognition award for his 34 years of service to both Portland Township and South Frontenac Township. He commented Mr. Redmond for his reliability and cooperation.
Mayor Davison also thanked Mr. Redmond for his service and reliability and noted that he could always rely on him to get a job done. Councillor Robinson also commended Mr. Redmond on his service to
Portland District.
(b)
Mike Howe & Paul Wash - 5 Year Recreation Plan
Mike Howe referred to the 5 Year Recreation Plan that was distributed to
Council and noted that this is the only document that has been approved by
Council. Changes made to this document include the addition of 3 council members to the South Frontenac Recreation Committee and the terms of reference. He noted that all district recreation committees submit their capital item requests to the SFRC to review and that Council has the final approval as to what items are included.
Mr-Howe noted that there has been some confusion with respect to the draft conceptual plan. He explained that in 2008, the Greater’Sydenham
Community Association sponsored a review of The Point and applied for funding through the Community Futures Development Corporation for an
^?!!e^,r!!L^o^e£t-?l.Tn’ l?is PlanwasPreseuted to various user groups
and to Council. At that time Council thanked the group for the presentation
but there was no commitment on behalf of Council at that time. A group of local citizens began fundraising efforts to raise funds for improvements to
the park recognizing that the 5 year capital plan has to be followed.
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May 17th, 2011
Councillor Robinson was concerned that Council has no control over the money .
^^^.s^tTd-t^Tt themoneyraised has been submitted to the township and earmarked for The Point. Councillor Stowe noted that the schools have helped with fundraising. Mike Howe noted that they have conducted two dances at the high school
with costs for caretaking waived by the school board.
Councillor McDougall recognized the confusion that occurred during this
time and noted that there was the perception that a fundraising campaign
was underway that had not been recognized by Council. He felUt was time for The Point to be managed properly and noted that some of the items on the conceptual plan may not be possible.
Mike Howe acknowledged the confusion and not being clear with the initiatives. He stated that the committee will work hard to support the proposed improvements as long as Council approves.
Councillor McPhail agreed that this process has been misleading and noted that the lighting for the football field is a significant capital budget item tied to one field. He felt it was not appropriate to move forward with the entire
project for The Point if it was not reflective of the community needs. Mike Howe indicated that there are lots of volunteers willing to work towards improving the park.
Councillor Vandewal referred to the lighting for the football field. While he
agreed that there is a process to be followed, people have been working for five years on fundraismg and the “Bubba Bowl” is a great community event. He felt Council could not expect volunteers to be excited about any more fundraising if the result of their efforts is not achieved.
Paul Wash referred to the lighting and noted that this issue was brought to South Frontenac Recreation Committee and while there is a 10 year plan involving 3 different fields, the committee had agreed that the installation of lights at The Point was the first priority. 4.
Public Meeting Resolution No. 2011-20-02
Moved by Deputy Mayor Tinlin Seconded by Councillor McDougall THAT a public meeting be held to discuss planning matters related to:
o Review of an Application for a Zoning By-law Amendment (Z-ll/08) in Part Lot 17, Concession XI, Storrington District; Zaremba o Review of an Application for Zoning By-law Amendment (Z-ll/09) in Part of Lot 10, Concession XIII, Bedford District; Trickey o Review of an Application for a Zoning By-law Amendment (Z-ll/06) in Part of Lot 9,10, and 11, Concession X, Storringtoa District o Review of Proposal for an Official Plan Amendment to incorporate detailed Community Improvement Policies into the Official Plan
o Closing ofUnopened Road Allowance between Lots 6 & 7, Concession 14, District of Loughborough (a)
Carried.
Review of a Proposed Zoning By-law Amendment for Z-ll/08 in Part Lot 17, Concession XI, Storrington District; Zaremba Lindsay Mills explained that this application would rezone a 3.22 acre area of land that is being severed from large acreage, the severed lot is to be for
Minutes of Council
May 17th, 2011
rural residential purposes while the retained portion is to remain zoned for
!L"^al.iI!dllstI,ial use’ H! .not?^that the owner wishes to install solar panels on the retained portion of land for sale of power to the hydro grid.
Councillor Stowe asked if an accessory building is permitted in the retained portion.
Lindsay Mills confirmed that this is allowed in this zone.
Councillor McPhail questioned the storage on the retained portion and was
concefned about the proximity to the retained lot and the single family dwelling.
Lindsay Mills explained that there is not a proposal for the use of the shed only the installation of solar panels.
Councillor Vandewal questioned the distance from the shed to the lot line.
He felt that this should have been included with the severed portion or demolished.
Lindsay Mills stated that the shed met the appropriate setback from the lot line. He commented that third reading of this by-law could be deferred and sent back to the Committee of Adjustment to require that the shed be removed.
There were no comments from the public. (b)
Review of an Application for Zoning By-law Amendment (Z-ll/09) in Part of Lot 10, Concession XIII, Bedford District; Trickey Lindsay Mills explained that this application would rezone a three acre area of land that is being added to an existing waterfront residential lot that is only 1.09 acres in size. There were no comments from the public or Council.
(c)
Review of Application for Zoning By-law Amendment in Parts Lots 9, 10 and 11, Concession X, Storrington District - Romatowski
Lindsay Mills indicated that this amendment would change the provisions of the Special Recreational Resort Commercial (RRC-1) to permit an additional ten rental cabins on the 114.5 acre property. The owner purposes to add the ten cabins as permitted uses but to decrease the number of units
in the future proposed hotel complex by ten so that the total number of rental units would remain the same.
Councillor York was supportive of this change. Councillor Naish was also supportive of this change recognizing that this could increase the tourism trade.
Councillor Robinson asked if this amendment required approval from the Ministry of Municipal Affairs and Housing.
Lindsay Mills confirmed that it does not require MMAH approval. Mayor Davison asked what would happen if the owner changed plans on this development.
Lindsay Mills explained that the zoning ties into this specific request for change.
3
Minutes of Council th May 17m, 2011
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Councillor Vandewal felt this was a great development. There were no comments from the public. (d)
Review of Proposal for an Official Plan Amendment to incorporate detailed Community Improvement Policies into the Official Plan.
Lindsay Mills explained that the Official Plan Amendment would designate
the settlement areas of the township as “community improvement areas” to revitalize and redevelop land and buildings within these areas. He noted that the Official Plan directs development to the hamlet areas where
services already exist _He noted that the funding for the community improvement areas will be at the discretion of Council to determine.
Councillor Stowe felt that Burridge and Salem should be considered hamlets ifRailton is being considered a hamlet. Deputy Mayor Tinlin agreed with Councillor Stowe and was concerned that
Bedford District was not shown on the map attached to the report.
Lindsay MiUs explained that the Official Plan Review is the opportunity to
designate other hamlets and noted that if new hamlets were designated then
they would automatically be subject to the CIP.
Councillor Vandewal noted that the most current Official Plan changes
have not been addressed.
There were no comments from the public.
(e) Closing of Unopened Road Allowance between Lots 6 & 7, Concession 14, District of Loughborough
Liudsay Mills informed council that the survey for this road allowance has not been registered yet so the by-law can’t be passed at this time. Resolution No. 2011-20-03
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin
THAT an opportunity having been provided to discuss planning matters, that the public meeting be closed.
Carried.
Resolution No. 2011-20-04
Moved by Councillor McDougall Seconded by Deputy Mayor Tinlin
THAT Council receives the report dated May IIth, 2011 from the Planning
Department and that all comments and discussions from the public meeting be forwarded to the Ministry of Municipal Affairs and Housing for their .
review.
Carried.
Approval of Minutes
th, (a) Minutes of the April 26"1’ 2011 Committee of the Whole Meeting
Resolution No. 2011-20-05
Moved by Deputy Mayor Tinlin Seconded by Councillor McDougall
THAT the Committee of the Whole meeting minutes of April 26th, 2011 be approved.
(b) Minutes of the May 3rd, 2011 Council Meeting Resolution No. 2011-20-06
Moved by Councillor McPhail Seconded by Councillor York
Carried.
Minutes of Council
5
May 17th, 2011
THAT the Council meeting minutes of May 3rd, 2011 be approved. Carried.
(c) Minutes of the May 10th, 2011 Committee of the Whole Meeting Resolution No. 2011-20-07
Moved by Councillor York
Seconded by Councillor McPhail
THAT the Committee of the Whole meeting minutes of May 10th, 2011 be approved.
Carried.
Business Arising from the Minutes
Mayor Davison referred to the delegation earlier in the meeting regarding improvements to The Point Park. He felt the discussions with the" school
board and the township should be expedited and the agreement be updated
to meet current needs. 7.
Reports Requiring Action
(a)
Accounts
Resolution No. 2011-20-08
Moved by Councillor York
Seconded by Councillor McPhail
THAT Councilth approves the payment of the Accounts Payable Voucher dated May 12ln, 2011 in the amount of $415,656.05. (b)
Carried.
Livestock Valuations Resolution No. 2011-20-09
Moved by Councillor York
Seconded by Councillor McPhaiI
THAT subject to the completion of the required affidavits, that Council approves the following livestock valuations: NAME
- Bill Babcock
- Bill Babcock
AMOUNT LIVESTOCK $ 645.00
One Charlais Cross Calf
$ 672.00
One Angus Cross Steer Carried.
(c) Report from Anne Levac, Planning Assistant, re: Assumption of Road (See By-law 2011-35)
(d) Report from Mark Segsworth, Public Works Manager, re: Tender # 201102 - Desert Lake Road Reconstruction
Mark Segsworth noted that the first tender for this work was higher than what was budgeted so the scope of work was changed. The low bid for this round is within the budgeted amount. He noted that Bonnechere
Excavating is the contractor currently working on the 401.
Councillor McPhail questioned the necessary rock removal along this road. Mark Segsworth noted that the intent is to establish a 40 foot wide clear
zone and to improve the safety of this road by knocking off rock tops. Councillor Vandewal asked what the original pricing was for this work.
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^^m^iT)1?. commented that originally the pricing was over $600,000.00 for this project.
Resolution No. 2011-20-10
Moved by Councillor York
Seconded by CounciUor McPhaiI
THAT Council approves the bid of Bonnechere Excavating Inc. for the
reconstruction of Desert Lake Road in the amount of $575,058.33, including applicable taxes.
Carried.
^ s^rtjfoln ^yne orr’ chief Administrative Officer, re: Loughborough Waste Disposal Site
Wayne Orr noted that this was a Public Works issue however given the time frame he referred to the report he submitted.
Councillor Vandewal asked if there were any fuel costs concerns. Wayne Orr stated that any requests for changes will come back to Council. Resolution No: 2011-20-11
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT Council authorized the extension of the contract for the operation and maintenance of the Loughborough Waste Disposal site on a month by
month basis at the current rates until such time as the services are tendered which shall be no later than May 31,2012. Carried. 8.
By-laws
^ll^^:(!l-l^t^^ot_fie^e,ivT_aI^y readiD8s as the required reference plan information was not available for insertion in the by-law. Resolution No: 2011-20-12
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT the following by-laws be given first and second reading: . . . .
By-law 2011-30 By-law 2011-31 By-law 2011-32 By-law 2011-35
Carried.
(a) By-law 2011-30 Resolution No. 2011-20-13
Moved by Councillor Robinson Seconded by Councillor Stowe THAT By-law 2011-30, being a by-law to amend By-law 2003-75. as amended, to rezonc lands from Rural (RU) Zone to Limited Service Residential-Waterfront (RSLW) Zone, Part Lot 10, Concession XIII, be read a third time, signed and sealed. (c)
Carried.
By-law 2011-32 Resolution No: 2011-20-14
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT By-law 2011-32, being a by-law to amend By-law 2003.75, as amended, to change the text of the Special Recreational Resort Commercial (RRC-1) Zone to permit an additional 10 rental cabins and 10 less hotel
units, Part Lots 9, 10 and 11, Concession X, District of Storrington, be read a third time, signed and sealed.
Carried.
Minutes of Council th May 17tn, 2011
7
(e) By-law 2011-35 Resolution No: 2011-20-15
Moved by Councillor Vandewal
Seconded by Councillor Naish
^^L,B^l^:-20i^^-be^8^_byla.w to ^!.sum.e ^s common and public highway certau, lands in the Township of South Frontenac, pursue to Section 31(6) of the Municipal Act, 2001, be given third reading: signed’and sealed. Carried.
- Reports for Information
(a) ?^_p?rt from Mark segsworth> public Works Manager, re: Recycling All Plastics Mark Segsworth reported that there is now a sustainable market for all
plastics and felt the collectors will benefit from this change as they will no
longer have to identify the numbers on the plastic items. He noted that the
changes to recycling have been advertised in the local papers. Councillor Vandewal stated that if items can not be recycled they should not
^^^^JlTOt"^mo<wn.thata,resohltion be prepared supporting this idea to be circulated to other municipalities. 10. Information Items (a)
Honourable Dalton McGuinty, Premier of Ontario, re: response to
Council’s resolution endorsement regarding the Harmonized Sales Tax and gasoline and ctiesel sales (b)
Town of Amherstburg, re: request for resolution endorsement concerning the Nuclear Reactor Program
- New Business
(a) Recreation Department
Councillor Vandewal referred to th^^ the new parks
maintenance contracts,_the hiring and registration for the swim and day
camp program as well as the need to coordinate facility bookings. “He suggested that an additional 16 hours be added to the Recreation
Coordinator position until the end of September to ensure that adequate time is available to help with the implementation of the new contracts and to focus on the facility booking issues.
^o-un^!uor.stowe, wassllPPOrtive of this suggestion noting that it will take some time to work with the new contractors for parks maintenance.
Councillor McPhail was also supportive but felt there should not be an
ending date identified but rather a limitation of the additional hours permitted should be made clear.
Councillor York was not supportive of this idea as he felt volunteers covered the swim program in previous years.
Mayor Davison explained that the additional 16 hours will provide the Recreation Coordinator with enough time to bring all programs into uniformity.
^OJ?^!ll^X!t^lw^fiT^r!^^^t^c^^stJent_l?ntal agreements for the
vanous’-ecreation facilities noting that there is not enough time to address this within the 24 hours that,the-position currently is contracted. He’noted
tha<^)lunteers/are sti” helPi^with these programs but going directly to the Recreation Coordinator for follow up.
Minutes of Council th May 17"’, 2011
8
Councillor Robinson questions whose responsibility it was for moving the garbage cans and bleachers to the various parks. Wayne Orr indicated that the current contracts address these items.
£^US^!?l?L?[^is£-!stat,ed that.he found lt difficult to support this request as theR^rrat"m co»rdiMt»’- has not yet gone afuU caFe’ndar year: He"noted S?-t ti!ILP^bli.c^?°,rks P,epaJrt-me.nt .w?s turneddown for the extra position they had requested aud he felt that the township mfrastructurew^mon important.
Councillor McDougall was supportive of the additional 16 hours however he was concerned _with the proposed deadline of September 30 and felt-it should be until the end of October. Resolution No. 2011-20-16
Moved by Councillor Vandewal
Seconded by Councillor Stowe
THAT additional funding be allocated, from reserves if necessary, to provide up to an extra 16 hours per week, until September 3o720H for’the
Recreation Coordinator dependent on her availability.
Carried.
RECORDED VOTES YES
NO
ABSTAIN
J. McDougall A. McPhail
C.Naish B. Robinson
YES
D. Stowe M. Tinlin R. Vandewal L. York
NO
ABSTAIN
^
G. Davison
(b)
Councillor Stowe updated Council on the successful tree sales conducted by
the Natural Environment Committee. He thanked John Trousdale for the
!^^^l^-^T^^tl<B^^' ^i^^»^^^/??^^T^^^^^^»^^^l-^^^T^^^n^^.!^^^^^^I^!^l-^« ^^^L*^? ^??T trees, Naish’s Store and Larmon’s and the Farmer’s Market in Verona for the use of their facilities to sell trees.
- Committee Meeting Minutes Resolution No: 2011-20-17
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT Council receives the committee minutes of various Township Committees of Council as presented at the May 17th, 2011 meeting: Minutes of the Sydenham Cemetery Board meeting held April 21st, 2011
.
.
Minutes of the Public Works Services Committee meeting held January 26,2011
.
Minutes of the Public Works Services Committee meeting held February th 15l", 2011
.
Minutes of the Public Works Services Committee meeting held March th 15m,2011
Carried.
In Camera Resolution No. 2011-20-18
Moved by Councillor Vandewal
Seconded by Councillor Naish th
THAT the Council meeting of May 17 , 2011 move in-camera to discuss Carried. matters related to personnel. Resolution No. 2011-20-20
Moved by Councillor Vandewal
Seconded by Councillor Naish
THAT the Council meeting of May 17th, 2011 move out ofin-camera. Carried. 14.
Other Business
Minutes of Council th May 17m 2011
9
^^S!I^^^l^^lvaelf^s^r^^tthmt?irpei^^l^“n^l,^eeo(le!l.^of^ti??i
move forward with the installation of lights at the football
field at The Point.
Councillor McDougall commented that he felt Mike Howe and the South !S??t!n.a-e .Re.clt’eatJ[?11 co!nPitte-e .recognize that there has “beeii miscommunication. He noted that the lights’are in the capital budget.
MayorDavisonre<:ogmzed the need for discussions with the school board to determine user fees etc.
Resolution No. 2011-20-21
Moved by Councillor Vandewal
Seconded by Councillor Robinson
TlS^Tnc,°?IlciI SUSPend the rules of reconsideration regarding Resolution #
2011-18-22.
Carried
RECORDED VOTES YES NO
ABSTAIN
J. McDougall
YES
D. Stowe M. Tinlin R. Vandewal L. York G. Davison
A. McPhail C. Naish B. Robinson
NO
.VBSTAIN
^
Resolution No. 2011-20-22
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT Council reverse the decision made under Resolution No. 2011-18-22. Carried. RECORDED VOTES YES NO
ABSTAIN
YES
J. McDougall
D. Stowe
A. McPhail C. Naish B. Robinson
M. Tinlin R. Vandewal
NO
ABSTAIN
^
L. York G. Davison
- Confirmatory By-law Resolution No. 2011-20-23
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2011-36, being a by-law to confirm generally previous actions
of.the,CBTCil^^T»wnshiP.ofsouth Fnmtenac’ be'8iven f-* -«'
second reading this 17m day of May, 2011.
Carried.
Resolution No: 2011-20-24
Moved by Councillor Vandewal Seconded by Councillor Naish THAT By-law 2011-36, be read a third time, signed and sealed this 17th of May, 2011.
Carried.
- Adjournment Resolution No. 2011-20-25
Moved by Councillor Naish
Seconded by Councillor Vaudewal th
THAT the Council meeting of May 17th, 2011 be ac|j[ourned at 8:55 p.m. Carried.
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Mayor
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histrator
