Body: Council Type: Minutes Meeting: Regular Date: November 17, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council November, 17, 2020 Time: 7:00 PM Location: Electronic Participation
Meeting # 29 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Present via Electronic Participation: Pat Barr Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services & Treasurer, Mark Segsworth - Director of Public Services, Angela Maddocks - Clerk 1.
Call to Order and Roll Call
a)
The Clerk conducted the roll call as noted in the attendance listed above.
b)
Resolution Resolution No. 2020-29-01 Moved by Councillor Sleeth Seconded by Councillor Barr That the Council meeting of November 17, 2020 be called to order at 7:00 pm. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Ruttan declared a pecuniary interest with respect to Agenda Item 9 a), support for the Tri-Board School Bus Operators.
b)
Mayor Vandewal declared a pecuniary interest with respect to Agenda Item 9 a), support for the Tri-Board Bus Operators.
c)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2020-29-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the November 17, 2020 Council meeting be approved as presented. Carried
Scheduled Closed Session - not applicable (end of meeting)
Recess - not applicable
Delegations - not applicable
Minutes of Council November, 17, 2020 7.
Public Meeting - not applicable
Approval of Minutes
a)
November 3, 2020 Council Meeting Resolution No. 2020-29-03 Moved by Deputy Mayor Sutherland Seconded by Councillor Roberts That the minutes of the November 3, 2020 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Support for Tri-Board School Bus Operators Association Mayor Vandewal turned the chair over to Deputy Mayor Sutherland as he had declared a pecuniary interest on this mater. Councillor Ruttan and Mayor Vandewal left the Council Chamber during this discussion. After the discussion, Mayor Vandewal resumed the meeting as chair. Resolution No. 2020-29-04 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council of the Township of South Frontenac support the Tri-Board School Bus Operators Association in their efforts to convince Tri-Board Transportation of an alternative to the RFP procurement process with regard to continuing the high quality service with a diverse and experienced operator base without forcing small and medium sized local companies out of business and to recognize the importance of maintaining stability for school transportation in Frontenac County. Carried
Reports Requiring Action
a)
Zoning By-law Amendment - Z-20-07 - Carl & Joan Sortberg - New Morin Road See By-law 2020-63
b)
Zoning By-law Amendment -Z-20-11 - Magenta Waterfront Development Corporation & Erik Bermel - Pine Point Lane See By-law 2020-64
c)
Community Safety Zones See By-law 2020-65
d)
Update to Building By-law to include new fees for Part 8, Ontario Building Code See By-law 2020-66
e)
2021 Budget - Garbage Collection User Pay System A recorded vote was requested by Councillor Roberts. Council unanimously voted against the resolution. Resolution No. 2020-29-05
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Minutes of Council November, 17, 2020 Moved by Councillor Morey Seconded by Councillor Ruttan That Council support the transition to a user pay system for garbage collection in the Township as outlined in this report; and, That Council direct staff to incorporate the proposed user pay system in the 2021 budget, for implementation in the first quarter of 2021. Defeated f)
Deputy Mayor Appointment Change Resolution No. 2020-29-06 Moved by Councillor Sleeth Seconded by Councillor Revill That for the purposes of appointing the next Deputy Mayor, that Council supports Option 2 and appoints Ray Leonard as the Deputy Mayor the term of December 1, 2020 to May 31, 2021; and That Council will review the appointment schedule in early May of 2021. Carried
Committee Meeting Minutes
a)
Heritage Committee meeting held March 5, 2020 Resolution No. 2020-29-07 Moved by Councillor Roberts Seconded by Councillor Leonard That Council receives for information the minutes of the Heritage Committee meeting held March 5, 2020. Carried
By-laws
a)
By-law 2020-63 - Rezone land from RU to RU-19, Concession 8 Part of Lots 1 and 2 Portland District (Sortberg) Resolution No. 2020-29-08 Moved by Councillor Barr Seconded by Councillor Ruttan That the following by-laws be given first and second reading: • By-law 2020-63 • By-law 2020-64 • By-law 2020-65 • By-law 2020-66 Carried Resolution No. 2020-29-09 Moved by Councillor Morey Seconded by Deputy Mayor Sutherland That By-law 2020-63, being a by-law to amend By-law 2003-75, as amended to rezone land from Rural (RU) to Rural-Special Provision (RU-59) on lands described as New Morin Road, Part of Lots 1 and 2, Concession 8, District of Portland be given third reading, signed and sealed. Carried
b)
By-law 2020-64 - Rezone land from RU to RLSW, Concessions 8 and 9, Lots 18 and 19 - Pine Point Lane Resolution No. 2020-29-10
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Minutes of Council November, 17, 2020 Moved by Councillor Roberts Seconded by Councillor Barr That By-law 2020-64, being a by-law amend By-law 2003-75 as amended, to rezone land from Rural (RU) to Limited Service Residential - Waterfront (RLSW) on lands described as Part of Lots 18 and 19 Concessions 8 and 9, Storrington District, be given third reading, signed and sealed. Carried c)
By-law 2020-65 - Community Safety Zones Mayor Vandewal was not supportive of this by-law as there were no statistics included in the report that merit having “community safety zones”. Deputy Mayor Sutherland felt the area for community safety zones should be broadened and the areas identified are not the only areas of concern. Resolution No. 2020-29-11 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2020-65, being a by-law to amend By-law 2000-01 as amended, to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac, to establish Community Safety zones and regulate speeds, be given third reading, signed and sealed.
Resolution No. 2020-29-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Roberts That this motion (2020-29-11) be deferred. Carried d)
By-law 2020-66 - Amend Building By-law 2014-26 to include fees for Part 8 On-Site Septic Systems Resolution No. 2020-29-13 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That By-law 2020-66, being a by-law to amend By-law 2014-26, a by-law to regulate construction, demolition and charge of use permits for buildings, structures and other other related services within the Township of South Frontenac, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
City of Brantford, re: Bill 218 - Changes to the Municipal Elections Act
Notice of Motions - not applicable
Announcements/Statements by Councillors
a)
Councillor Sleeth wished to acknowledge that Marjorie Shannon, a long time resident of Storrington District turns 100 tomorrow (November 18) and indicated he had been able to present her a certificate to recognize this milestone.
b)
Mayor Vandewal thanked the outside workers at Public Services for cleaning
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Minutes of Council November, 17, 2020 up the bale wrap pile at the Household Hazardous Depot. He also suggested that Council use some of their remaining budget to purchase masks with “South Frontenac” printed on them for staff this year. Council was supportive of this idea. 17.
Question of Clarity (from the public on outcome of agenda items) - none
Closed Session
a)
Resolution: Council will move into a “Closed Session” as permitted by the Municipal Act, Section 239.2 (b) to discuss personal matters about identifiable individuals, including municipal or local board employees, and (d) labour relations or employee negotiations by receiving a verbal report from the CAO regarding potential organizational restructuring and succession planning. (This was the same matter scheduled for November, 10, 2020 however there was not enough time at that meeting to discuss this topic.) Resolution No. 2020-29-14 Moved by Councillor Sleeth Seconded by Councillor Morey That Council move into Closed Session as permitted by the Municipal Act, Section 239.2. (b) to discuss personal matters about identifiable individuals, including municipal or local board employees, and d) to discuss labour relations or employee negotiations by receiving a report form the CAO regarding potential organizational restructuring and succession planning. Carried
b)
Potential Organizational Restructuring and Succession Planning
c)
Resolution Resolution No. 2020-29-15 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2020-67 Resolution No. 2020-29-16 Moved by Councillor Ruttan Seconded by Councillor Revill That By-law 2020-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 17 day of November 2020. Carried Resolution No. 2020-29-17 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That By-law 2020-67, being the confirmatory by-law, be given third reading, signed and sealed this 17 day of November 2020. Carried
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Minutes of Council November, 17, 2020 20.
Adjournment
a)
Resolution Resolution No. 2020-29-18 Moved by Councillor Morey Seconded by Councillor Roberts That the Council meeting of November 17, 2020 be adjourned at 8:56 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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