Body: Council Type: Minutes Meeting: Regular Date: December 18, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council December, 18, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 27 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Angela Maddocks, Clerk, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services and Treasurer 1.
Call to Order
a)
Resolution Resolution No. 2018-27-01 Moved by Councillor Roberts Seconded by Councillor Leonard THAT the Council meeting of December 18, 2018 be called to order at 7:00 p.m. Carried
Declaration of Office - Deputy Mayor
a)
Councillor Sleeth took the Declaration of Office for Deputy Mayor for the 2018 to 2019 term.
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 14(a) Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2018-27-02 Moved by Councillor Leonard Seconded by Councillor Roberts THAT the agenda be adopted as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Delegations - n/a
Public Meeting
a)
Resolution Resolution No. 2018-27-03 Moved by Councillor Roberts Seconded by Councillor Leonard THAT a public meeting be held to discuss planning matters related to:
Minutes of Council December, 18, 2018 •
b)
Closure of unopened road allowance Concession 1, Part Lot 18 and 19, Storrington Carried
Request for Road Closure - Concession 1, Part Lot 18 and 19 - 4352 Holmes Rd There were no comments from Council or the public. Resolution No. 2018-27-04 Moved by Councillor Leonard Seconded by Councillor Roberts THAT an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
December 4, 2018 Council meeting Resolution No. 2018-27-05 Moved by Councillor Roberts Seconded by Councillor Leonard THAT the minutes of the December 4, 2018 Council meeting be approved as amended. Carried
Business Arising from the Minutes
a)
Notice of Motion - Refund of Fee for Zoning By-law Amendment Resolution No. 2018-27-06 Moved by Councillor Barr Seconded by Councillor Sutherland THAT Council approve the refund of half of the Zoning By-law Amendment fee to the applicants (Z-18/17) located at 4562 Bedford Road (Morgan). Carried
b)
Notice of Motion - Ad Bag Delivery Resolution No. 2018-27-07 Moved by Councillor Sutherland Seconded by Councillor Barr THAT Council direct staff to review the regulations with regard to ad bag delivery and review the options for restricting the practice of them being throw alongside roads in South Frontenac. Carried
c)
Notice of Motion - Hartington Well Testing A recorded vote was requested. All members of Council voted against the motion. Resolution No. 2018-27-08 Moved by Councillor Roberts Seconded by Councillor Barr Resolution 2017-23-13 THAT the Corporation of the Township of South Frontenac cover the cost associated with testing the well water quality for residences within 300 m of the former gas station in Hartington; and,
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Minutes of Council December, 18, 2018 THAT Testing shall be performed two (2) times per year; and, THAT testing shall be done on a voluntary basis. Defeated d)
Notice of Motion - Hartington Community Association Councillor Roberts requested a recorded vote. Council unanimously voted against the resolution. Resolution No. 2018-27-09 Moved by Councillor Barr Seconded by Councillor Roberts Resolution 2017-23-11 THAT on a without prejudice or precedent basis the Corporation of the Township of South Frontenac cover the cost of the two most recent invoices from Mr. Wilf Ruland and the final invoice from Mr. Harold Chard to the Hartington Community Association. Defeated
e)
Fire Services - Mobile Compressor and Pagers Councillor Sutherland moved that the resolution be divided into two parts however no other member of Council seconded his motion. Resolution No. 2018-27-10 Moved by Councillor Barr Seconded by Councillor Sutherland THAT Council authorize the purchase of a mobile compressor for $32,950 plus applicable HST; AND THAT Council authorize the purchase of 49 pagers (25 for new recruits and 24 for spares distributed across the stations) at a price of no greater than $640 each or $31,360 plus applicable HST; AND THAT both be funded from the Working Funds and Infrastructure Reserves. Carried
Reports Requiring Action
a)
Retail Cannabis Stores The printed resolution for Council to move and second differed from the report included in the agenda package. Claire Dodds, Director of Development Services advised Council that since the writing of her report the province has changed the regulations. There will be a phasing in of opening retail stores with no more than 25 province wide and a maximum of 5 retail operations will be allocated to the eastern region in cities with a population of more than 50,000 or more. Resolution No. 2018-27-11 Moved by Councillor Revill Seconded by Councillor Ruttan THAT Council provide direction to staff as to whether to opt out or in for cannabis retail stores in South Frontenac and to notify the Alcohol and Gaming Commission of Ontario of such decision before January 22, 2019; AND further, if Council decides to opt in, then direct staff to develop a policy statement for Council’s review that can provide a framework for the Director of Development Services to comment on cannabis retail store proposals.
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Minutes of Council December, 18, 2018
Resolution No. 2018-27-12 Moved by Councillor Ruttan Seconded by Councillor Morey THAT in the absence of previous Council direction on this matter, permit private cannabis retail stores in south Frontenac and notify the Alcohol and Gaming Commission of Ontario of such decision before January 22, 2019: AND THAT Council direct staff to develop a policy statement for Council’s review that can provide a framework for the delegating of commenting on cannabis retail stores proposal to the Director of Development Services. Carried b)
Council Appointments to Committees and Boards See By-law 2018-81 Councillor Ruttan suggested that a new committee be organized with existing members of Lake Associations; he felt this would be a better connection than the annual meeting. Council was generally supportive of the idea, however there would need to be a terms of reference developed. Mayor Vandewal noted that the township has copies of lake plans and studies and cautioned that this committee would only make recommendations to Council. Wayne Orr indicated that a working group be established to develop the “Terms of Reference” and then propose the committee.
c)
Rezoning of Concession 3, Part Lot 17, Storrington District See By-law 2018-79
d)
Road Closure and Transfer: Peck & Baxter See By-law 2018-80
e)
2019 Budget Direction The initial version of the draft capital budget was reviewed. This version provides a listing for Corporate Services, Protective Services and Planning.
f)
Committee of Adjustment - Composition Options Resolution No. 2018-27-13 Moved by Councillor Ruttan Seconded by Councillor Revill THAT Council consider the options outlined in the report regarding the composition of the Committee Adjustment and provide direction to staff to advertise for four members of the public, with four Council members to be appointed per the existing composition; AND that Council direct staff to prepare a terms of reference for the South Frontenac Committee of Adjustment. Carried
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Minutes of Council December, 18, 2018 g)
Three Way Stop at Latimer Road and Round Lake Road See By-law 2018-82
Committee Meeting Minutes - n/a
By-laws
a)
By-law 2018-79 - Rezone Concession 3, Part Lot 17, Storrington Resolution No. 2018-27-14 Moved by Councillor Revill Seconded by Councillor Ruttan THAT the following by-laws be given first and second reading: • By-law 2018-79 • By-law 2018-80 • By-law 2018-81 • By-law 2018-82 Carried Resolution No. 2018-27-15 Moved by Councillor Ruttan Seconded by Councillor Revill THAT By-law 2018-79, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural Exception Zone, RU-55, Concession 3, part Lot 17, Storrington District, be given third reading, signed and sealed. Carried
b)
By-law 2018-80 - Road Closure - Concession XIV, Lot 24, Loughborough Resolution No. 2018-27-16 Moved by Councillor Revill Seconded by Councillor Ruttan THAT By-law 2018-80, being a by-law to stop up close and sell a portion of an unopened road allowance that forms the boundary between Lot 1, Concessions X and XI, Bedford District and Lot 24, Concession XIV, Loughborough District, subject to a right-of-way, be given third reading signed and sealed. Carried
c)
By-law 2018-81 - Council Appointments to Committees and Boards Resolution No. 2018-27-17 Moved by Councillor Sleeth Seconded by Councillor Morey THAT By-law 2018-81, being a by-law to appoint Council members to various boards, committees and associations, be given third reading, signed and sealed. Carried
d)
By-law 2018-82 - Three Way Stop at Round Lake Road and Latimer Road Resolution No. 2018-27-18 Moved by Councillor Sleeth Seconded by Councillor Morey THAT By-law 2018-82, being a by-law to amend By-law 2000-01, being a by-law to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac, to create a three way stop at Round Lake Road and Latimer Road in the village of Inverary, be given third reading signed and sealed. Carried
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Minutes of Council December, 18, 2018 14.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
2018 Election Accessibility Report
c)
Tender No. PW-2018-17 Garbage Truck
Information Items
a)
MPAC - Ontario’s Assessment System
b)
Steve Clark Minister of Municipal Affairs and Housing re: Housing Supply Action Plan
c)
Township of Central Frontenac - Motion regarding Randy Hillier Correspondence, re: Conservation Authorities
d)
Meela Melnik-Proud, Evonne Potts, Sarah Harmer and Matter Rennie, re: Johnston Point ESA Permit
e)
Susan Millar, Secretary - Rideau Corridor Landscape Strategy, re: Representative for Steering Committee
f)
Around the Rideau Newsletter - November/December 2018
Notice of Motions
a)
Councillor Sutherland served a notice of motion requesting that South Frontenac send a letter to the Ministry of Municipal Affairs and Housing regarding the weakening environmental regulations.
b)
Deputy Mayor Sleeth served a notice of motion requesting that South Frontenac write to the local conservation authorities and the concerns expressed from Randy Hillier, MPP and the mandate of the conservation authorities.
Announcements/Statements by Councillors
a)
Mayor Vandewal thanked Emily Caird and Angela Maddocks for arranging the meet and greet prior to the meeting and extended Christmas greetings to all.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-83 Resolution No. 2018-27-19 Moved by Councillor Sleeth Seconded by Councillor Morey THAT By-law 2018-83, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 18 day of December, 2018. Carried Resolution No. 2018-27-20 Moved by Councillor Sleeth Seconded by Councillor Morey
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Minutes of Council December, 18, 2018 THAT By-law 2018-83 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 18 day of December 2018. Carried 21.
Adjournment
a)
Resolution Resolution No. 2018-27-21 Moved by Councillor Sleeth Seconded by Councillor Morey THAT the Council meeting of December 18, 2018 be adjourned at 8:31 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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