Published December 20, 2016

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Body: Council Type: Agenda Meeting: Regular Date: December 20, 2016 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

6:00 PM, Tuesday, December 20, 2016 Council Chambers.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session

Resolution

Matters about an Identifiable Individual - to be raised by Councillor Sleeth

***Recess - reconvene at 7:00 p.m. for Open Session

Public Meeting

Closing of Road Allowance, Part Lot 16 between Concessions VII & IX and between Lots 15 and 16, Concession IX, Bedford District; Jones

Approval of Minutes

Minutes of December 6, 2016 Council meeting

8 - 15

Minutes of December 13, 2016 Committee of the Whole meeting

16 - 18

Business Arising from the Minutes

Angela Maddocks, Executive Assistant, re: Notice of Motion - Bill C274 Unfair Taxation on Family Business Transfers

Louise Fragnito, Treasurer, re: Asset Management Plan Update

Reports Requiring Action

Lindsay Mills, Planner, re: Planning Fees (By-law 2016-79)

Louise Fragnito, Treasurer, re: Credit Card Processing- Rate Fee Change

Louise Fragnito, Treasurer, re: Lyons Landing Parkland Fee

Louise Fragnito, Treasurer, re: 2017 Budget Approval including PSAB

25 - 31

Wayne Orr, Chief Administrative Officer, re: Declaration of Vacant Office

32 - 33

4-7

21 - 22

Page 1 of 76

Wayne Orr, Chief Administrative Officer, re: Updated Integrated Accessibility Standards Regulation Policy

Wayne Orr, Chief Administrative Officer, re: Committee of Adjustment Appointments for 2017

Committee Meeting Minutes

South Frontenac Rides meeting of October 25, 2016

South Frontenac Rides meeting of December 5, 2016

37 - 38

By-Laws

By-law 2016-76 - Road Closing - Con VII & IX, Part Lot 16 and Con IX, Lots 15 & 16

39 - 40

By-law 2016-77 - Integrated Accessibility Standards Regulation Policy

41 - 50

By-law 2016-78 - Credit Card Processing Services

By-law 2016-79 - Planning Application Fees

52 - 53

By-law 2016-80 - Appoint Council Members to Committee of Adjustment

54 - 55

Reports for Information

Accounts Payable and Payroll Listing

Rick Chesebrough, Fire Chief, re: Emergency Program Committee

Lindsay Mills, Planner, re: Minor Variance Decision - MV-42-16-L, Concession V, Part Lot 7

70 - 72

Wayne Orr, Chief Administrative Officer, re: 2016 Year in Review

73 - 74

Information Items

Mirka Januszkiewicz, re: Appreciation for Assistance from Public Works Department

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

56 - 68

Page 2 of 76

By-law 2016-81

Adjournment

Page 3 of 76

PLANNING REPORT: PUBLIC MEETING Township of South Frontenac Prepared for Council

Planning Department

Date of Agenda: December 20, 2016 Date of Report: December 14, 2016 Subject: Closing of Road Allowances, Part Lot 16 Between Concessions VIII & IX and Between Lots 15 and 16, Concession IX, Bedford District, Township of South Frontenac: Jones

Summary of Recommendation: The recommendation is that the Council consider passage of a by-law for the closure and transfer of ownership of two portions of unopened road allowance in the District of Bedford.

Purpose of the Report: The purpose of this report is to bring to Council a proposal to close and transfer ownership of two portions of unopened road allowance to an abutting propertyowner and to hold a public meeting on the proposed transfer of land as required under the Municipal Act.

Background A proposal to transfer ownership of portions of two unopened road allowances is being processed to facilitate the sale of 100 acres of Township land lying to the south. As Council is now aware, a request to purchase a vacant 100 acre property was brought to the Committee of the Whole on a number of occasions over the past two years but because of access issues resulting from difficult terrain and multiple ownership, the matter has not progressed to conclusion. Attachment #1 shows the location of the Township-owned land. The proposal is to close only a 20 metre long portion of each road allowance and to transfer these portions to the abutting owner.

Process Most of the land abutting the subject road allowances is in a common ownership. Thus, the transfer of the road allowances to the abutting owner would consolidate the abutting land, including the 100 acre portion, into one large contiguous land holding as shown on Attachment #2. To transfer the ownership of the road allowances there is a requirement to pass a by-law declaring the property to be surplus and to give notice to the public of the proposed sale. Accordingly, the public meeting was advertised for four weeks as required.

Conclusion The Committee of the Whole has already agreed in principle to the sale of the Township 100 acres and to the transfer of the portions of road allowance. Thus, all information has been received to complete the sale and transfers. By-law # 2016-76 is attached to effect the closure and transfer of the road allowances. However, Council should hear from the public before considering passage of the by-law.

Page 4 of 76

Recommendation It is recommended that Council consider the passage of By-law 2016-76 for the closure and transfer of ownership of two portions of unopened road allowance to the abutting property-owner in Part Lot 16 Between Concessions VIII & IX and Between Lots 15 and 16, Concession IX, Bedford District. attachments RoadClosingReportToCouncilMarleneJones

Page 5 of 76

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Page 6 of 76

Page 7 of 76

Minutes of Council December, 6, 2016 Time: 6:00 PM Location: Council Chambers Meeting # 40 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner,Mark Segsworth, Public Works Manager, Louise Fragnito, Treausrer, Ryan Arcand, Chief Building Official, Rick Chesebrough, Fire Chief, Angela Maddocks, Executive Assistant. 1.

Call to Order

Resolution Resolution No. 2016-40-1 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of December 6, 2016 be called to order at 6:00 p.m. Carried

Scheduled Closed Session

Resolution Resolution No. 2016-40-2 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT Council move into closed session to approve minutes of previous closed sessions and to discuss litigation and property matters. Carried

Resolution Resolution No. 2016-40-4 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried

***Recess - reconvene at 7:40 p.m. for Open Session

Introduction

Ryan Arcand, Chief Building Official Mayor Vandewal introduced Ryan Arcand, Chief Building Official who officially started with South Frontenac on December 5, 2016.

Declaration of Office for Deputy Mayor

Norm Roberts was sworn in as the next Deputy Mayor.

Declaration of pecuniary interest and the general nature thereof

Mayor Vandewal declared a pecuniary interest with respect to Page 15 of the Accounts Payable voucher.

Page 8 of 76

Minutes of Council December, 6, 2016 7.

Public Meeting

Resolution Resolution No. 2016-40-5 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to:  Review of Application for Zoning By-law Amendment, Concession VI, Part Lot 19, Portland District Carried

Review of Application for Zoning By-law Amendment, Concession VI, Part Lot 19, Portland: Kerr Lindsay Mills reviewed the proposed rezoning that is a condition of Consent Applications S-68-15-P and S-69-15-P, two new waterfront residential lots in the hamlet of Petworth. He noted that Lot 1 would be 3.5 acres in size and Lot 2 would be 4.5 acres and both would have 150 metres of waterfrontage as applied for. Both lots meet all minimum standards for size, waterfrontage and road/lane frontage as required by the Official Plan. Shane Peters asked for clarity on the road access to these lots. He expressed his concern about the speed limit in this area and felt it should be lowered as there are children in the neighbourhood. Lindsay Mills confirmed that both lots will share one access from a laneway off of Petworth Road. Sheena Smith asked if the township will assume the lane in the future, if there is other development planned and did anyone from the Committee of Adjustment visit this site during the consent application process. Mr. Mills explained that the owner would have to bring the lane up to a higher standard in the future if it is to be assumed by the Township. Currently the requirement is that it be built to the private lane standard. He also confirmed that the Portland District member on the Committee of Adjustment had conducted a site visit. With respect to further development, Mr. Mills indicated that no further severances are possible for this property. There were no comments from Council. Resolution No. 2016-40-6 Moved by Councillor Sleeth Seconded by Councillor Revill THAT an opportunity having been provided, the public meeting be closed. Carried

Approval of Minutes

Minutes of the November 12, 2016 Committee of the Whole meeting Resolution No. 2016-40-7 Moved by Councillor Sleeth Seconded by Councillor Revill

Page Page92ofof76 8

Minutes of Council December, 6, 2016 THAT Council approves the minutes of the November 8 and November 22 Committee of the Whole meetings. Carried b)

Minutes of the November 15, 2016 Council Meeting Resolution No. 2016-40-8 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the November 15, 2016 Council meeting. Carried

Minutes of the November 22, 2016 Committee of the Whole Meeting

Business Arising from the Minutes

Mark Segsworth, Public Works Manager, re: Public Works Response to Budget Questions The Public Works Manager was asked to bring a report to the December 20 meeting on the steps of the reflectivity project as it relates to the minimum maintenance standards.

Lindsay Mills, Planner, re: Applewood Plan of Condominium - Parkland Fee Resolution No. 2016-40-9 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approve the amount of $30,000.00 for the required parkland cashin-lieu for the Applewood Plan of Condominium development in Storrington District. Carried

Wayne Orr, Chief Administrative Officer, re: OMB Review - Adoption of Recommendations Resolution No. 2016-40-10 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council support the two core principles and 9 recommendations from the June 2016 AMO discussion paper; Ontario Municipal Board Reform: Maturing Roles, AND forward these recommendations to the Ministry of Municipal Affairs as South Frontenac’s comments on the review of the Ontario Municipal Board. Carried

Wayne Orr, Chief Administrative Officer, re: 2018 Municipal Election - Electoral Model Resolution No. 2016-40-11 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council maintain the First Past the Post (FPTP) electoral model for the 2018 municipal election; and

Page Page 103ofof76 8

Minutes of Council December, 6, 2016 THAT Council direct the Clerk to report back to Council in 2019 the use of ranked balloting in Ontario and the experiences of those municipalities that used it. Carried e)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Establishing a baseline value for Parkland Fees Resolution No. 2016-40-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council direct staff to draft a policy that clarifies the process for establishing the baseline property value for use in the calculation of parkland fees. Carried

Wayne Orr, Chief Administrative Officer, re: Canada 150th Community Leader Resolution No. 2016-40-13 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council nominate Pam Morey as South Frontenac’s - Canada 150 Community Leader. Carried

Angela Maddocks, Executive Assistant, re: Notice By-law See By-law 2016-73

Reports Requiring Action

Rick Chesebrough, Fire Chief, re: Emergency Management Program Committee The Fire Chief confirmed that he would bring a report to the December 20 meeting on the meeting of the Emergency Management Program Committee. Resolution No. 2016-40-14 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council appoint the staff positions of the Community Control Group as the Emergency Management Program Committee and name the Community Emergency Management Coordinator as the Chair of the Committee. Carried

Mark Segsworth, Public Works Manager, re: RFP PW-P04-2016 Design and Construction Services for Perth Road Fire Hall Resolution No. 2016-40-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the proposal submitted by AWDE Architect for RFP PWP04-2016, Design and Construction Services for Perth Road Fire Hall at a cost of $112,350.25, HST Included. Carried

Page Page 114ofof76 8

Minutes of Council December, 6, 2016 c)

Wayne Orr, Chief Administrative Officer, re: Perth Road Fire Hall parameters Resolution No. 2016-40-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council adopt staff’s recommendation on 7 key parameters for the new Perth Road Fire hall and have staff provide these to the Architect for incorporation in to the design along with instructions to maximize energy efficiency. Carried

Mark Segsworth, Public Works Manager, re: Operation of Sydenham Water System Resolution No. 2016-40-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the agreement with Utilities Kingston for the operation of the Water Treatment Plant and Distribution System be extended on a month by month basis beyond December 31, 2016 until a new agreement has been finalized. Carried

Mark Segsworth, Public Works Manager, re: Private Lane Upgrading Assistance Resolution No. 2016-40-18 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve payments totally $71,780.58 in the amounts listed below for the 2016 Private Lane Upgrading Assistance Program as outlined in the report dated November 30, 2016. Carried

Louise Fragnito, Treasurer, re: Failed Tax Sales Resolution No. 2016-40-19 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the vesting of the properties listed under Attachment A and further that these properties be declared surplus to allow for next steps to be undertaken as per the recommendations. That the vesting costs for the listed properties under Attachment A, based on the cost at the time the property is vested be funded from the allowance for doubtful accounts. And further, that any proceeds received from the sale of a surplus property stemming from the tax sale process be directed to the allowance for doubtful accounts. Carried

Louise Fragnito, Treasurer, re: 2017 Budget Update

Angela Maddocks, Executive Assistant, re: January 2017 Meetings

Page Page 125ofof76 8

Minutes of Council December, 6, 2016 Resolution No. 2016-40-20 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council supports the staff recommendation to cancel the January 3, 2017 Council meeting. Carried 11.

Committee Meeting Minutes

Police Services Board Meeting of September 15, 2016

Loughborough District Recreation meeting of October 24, 2016

Corporate Services Committee Meeting - October 24, 2016 Resolution No. 2016-40-21 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT Council approves the minutes of the following committee meetings:  Police Services Board meeting held September 15, 2016  Loughborough District Recreation meeting held October 24, 2016  Corporate Services meeting held October 24, 2016 Carried

By-Laws

By-law 2016-73 - Notice By-law Resolution No. 2016-40-22 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the following by-laws be given first and second reading:  By-law 2016-73  By-law 2016-74 Carried Resolution No. 2016-40-23 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-73, being a by-law to prescribe the form and manner and times for the provision of notice, be given third reading, signed and sealed. Carried

By-law 2016-74 - Kerr Rezoning - Con VI, Part of Lot 19, Portland District Resolution No. 2016-40-24 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2016-74, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Rural Zone (RU) to Special Limited Services Residential Waterfront Zone (RSLW-114) ; Special Urban Residential-First Density zone (UR1-17) and Special community Facility Zone (CF-6) Part Lot 19, Concession VI, District of Portland, be given third reading, signed and sealed.

Page Page 136ofof76 8

Minutes of Council December, 6, 2016 Carried 13.

Reports for Information

Accounts Payable and Payroll Listing

Wayne Orr, Chief Administrative Officer, re: Committee Appointments for 2017

Information Items

Fred C. Bresee, re: Road Naming in Bedford

Rosemary O’Toole, re: Garbage Fees

Peggy Green, re: Proposed Waste Management fee

Guy Caron, MP, Rimouski-Neigette re: Bill C-274 Unfair Taxation on Family Business Transfers

AMO Communications - The Province Proclaims Bill 151 - The Waste Free Ontario Act

Lynn Dollin, AMO President, re; Federal Infrastructure Phase 2 Incrementality Resolution

Notice of Motions

Councillor Sutherland served a notice of motion to support Agenda Item 14 (d) regarding unfair taxation on family business transfers.

Announcements

Councillor Sleeth questioned the next steps in the Councillor vacancy process. Wayne Orr indicated it was premature to determine at this time, however a report will be forthcoming on the December 20 Council agenda.

Question of Clarity (from the public) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2016-75 Resolution No. 2016-40-25 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-75, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 6 day of December 2016. Carried Resolution No. 2016-40-26 Moved by Councillor Barr Seconded by Councillor Barr THAT By-law 2016-75, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of December, 2016.

Page Page 147ofof76 8

Minutes of Council December, 6, 2016 Carried 20.

Adjournment

Resolution Resolution No. 2016-40-27 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of December 6, 2016 be adjourned at 9:20 pm. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page Page 158ofof76 8

Minutes of Committee of the Whole December 13, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 41 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Lindsay Mills, Planner, David Holliday, Area Supervisor, Angela Maddocks, Executive Assistant. 1.

Call to Order

Mayor Vandewal called the meeting to order at 7:00 p.m.

Presentation

Recognition of Service - Dan Bell

Councillor McDougall and Mayor Vandewal offered their appreciation to Dan Bell for his years of service and dedication to the community. Mike Howe, Chair of the South Frontenac Recreation Committee, presented Dan Bell with a gift and his appreciation for Dan’s valuable input to recreation over the past several years.

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session -n/a

***Recess *** - n/a

Delegations

Adam Rayner, re: Gun Range on Buck Bay Rd Mr. Rayner expressed his concern about a neighbouring property having a gun range on the property that is about 40 feet from his property line. The gun range is approved by the Chief Firearms Officer and they claim that the range is in compliance with the Firearms Act and Regulations and the safety requirements and that there is not a process in place for Mr. Rayner to challenge a decision made under this Act. He is concerned about the proximity of the range to his property and the safety of his own property and family. Since the gun range is not for commercial use, there is nothing in the Township’s Zoning By-law to regulate the use. Council directed staff to look into obtaining further information from the Chief Firearms Officer about setbacks from lot lines etc.

Beverly Green, re: Concerns with taxation and sanitation charge Mrs. Green was unable to attend the meeting.

Curtis Tighe, Economic Development & Business Coordinator Municipal of Highlands East re: First Impressions Community Exchange Presentation

Page 16 of 76

Committee of the Whole December 13, 2016 Katie Nolan from the Ministry of Municipal Affairs and Housing introduced the criteria for the “First Impressions” exchange and how it helps to reinforce and validate existing ideas that may already be in place. Curtis Tighe, Economic Development Business Coordinator for the Municipality of Highlands East, reviewed with Council the first impressions of the hamlets of Harrowsmith, Sydenham and Verona that included signage, services, schools, heath, social and emergency services, culture and heritage, tourism and environmental sustainability. He outlined the five biggest challenges facing South Frontenac which included the proximity and dependence on Kingston, lack of accommodators, lack of industry, unity of township to support other towns and attracting youth and young families. Council expressed their appreciation for the time and effort put into the process and the presentation that outlined concerns that the township is in the middle of addressing. 7.

Reports Requiring Action

Wayne Orr, Chief Administrative Officer, re: Selection of Council members for Committee Appointments It was suggested that this matter be deferred until the possibility of Councillor vacancy is addressed. Council did agree to the composition of the Committee of Adjustment for 2017 as being Councillor Revill, Councillor Sutherland, Councillor McDougall and Councillor Sleeth.

Louise Fragnito, Treasurer, re: Asset Management Plan Louise Fragnito and David Holliday reviewed their report on the updates to the Asset Management Plan and compared the first AMP developed in 2013 with the 2016 version. They outlined the challenges and differences between the two noting that the next version will better match the processes currently being used by fully incorporating the data and processes within Cartegraph as well as using the long range financial plan as the driver to present a financing strategy.

Reports for Information

Lindsay Mills, Planner, re: Planning Department Statistics: 2016-2017

Lindsay Mills, Planner, re: Park Model Trailer: Process to Amend Zoning Bylaw to prohibit them Council directed staff to refer this matter to Corporate Services for further assessment.

Rise & Report

County Council There is a meeting next week.

Arena Board The arena has been successful in receiving a grant from the Health Unit, this

Page Page 172ofof76 3

Committee of the Whole December 13, 2016 will provide for free ice time during the March break and a water filling station. The electrical usage has gone down considerably.

Police Services Board The annual meeting was held November 17, 2016 with one member of the public in attendance. Wayne Orr noted a recent meeting that the Staff Sergeant, Stephen Bach and he had attended that included discussions about the funding formula.

Information Items

Sydenham & District Lions Club, re: Tree Lighting Ceremony on November 25

Notice of Motions - n/a

Announcements - n/a

Question of Clarity - n/a

Closed Session

Adjournment

The meeting was adjourned at 8:50 p.m.

Page Page 183ofof76 3

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

December 7, 2016

AGENDA DATE:

December 20, 2016

SUBJECT: Notice of Motion – Bill C-274 Unfair Taxation on Family Business Transfers RECOMMENDATION: THAT Council support the Private Member’s Bill to end unfair taxation on family business transfers outlined in Bill C-274. BACKGROUND: Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Council Meeting of December 6, 2016, Councillor Sutherland served Notice of Motion to support Guy Caron, MP, Rimouski-Neigette with regard to the Private Members Bill C-274 and unfair taxation on family business transfers. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

Submitted/approved by: Angela Maddocks Executive Assistant

Page 19 of 76

STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

December 14, 2016

Agenda Date:

December 20, 2016

SUBJECT: Asset Management Plan Update RECOMMENDATION: That Council approve the Updated Asset Management Plan as presented on December 13 (with minor amendments); And that staff continue to review, expand and update the plan on an ongoing basis, subject to Council approval. BACKGROUND: At the December 13th Committee of the Whole meeting, Council was provided with a detailed report along with several appendices on the updated asset management plan for the Township. Further to the discussion at the Committee of the Whole meeting, the plan has been updated to reflect proper descriptions under the appendix for facilities as well as some updates under the appendix for road segments in relation to the probability of failure and its associated risk. The updated version will be posted on our website, once approved, and will also meet our legislative requirement.

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer Mark Segsworth, PW Manager David Holliday, PW Supervisor

Page 20 of 76

STAFF REPORT Township of South Frontenac Prepared for Council Agenda Date: December 20, 2016

Planning Department

Report Date: December 15, 2016 Subject: Revisions to the Tariff of Fees for Planning-Related Applications Summary of the Recommendation: The recommendation is that Council consider passage of By-law 2016-79 regarding new and revised fees for Planning applications.

Purpose of the Report: The purpose of this report is to bring to Council a review of the present fee structure for applications to the Planning Department and to propose a new fee structure. The report includes a by-law to effect the proposed revised fees.

Background: On October 25, 2016, the Committee of the Whole considered a Planning Report regarding revised fees for processing planning-related applications. The Committee agreed in principle to the revisions as presented. These are reviewed below. The revisions included a new fee for carrying out Minimum Distance Separation (MDS) calculations that the Planning Department undertakes when processing consent applications to create a new residential lot in proximity to a farm facility. The above involves staff time and therefore a fee will now be applied to cover staff’s work. It is proposed that a fee of $250.00 be applied for MDS calculations. Fees have also now been included for the processing of Plans of Subdivision and Plans of Condominium. A fee of $2,000.00 and a deposit of $2,000.00 will now be applied. In addition, a fee is now included for the removal of a Holding “H” symbol and for the preparation of development agreements which Planning does on a regular basis as part of applications for development near lakeshores. Also, fees for site plan agreements have been broken down according to major and minor applications and, to account for inflation, a two percent inflation rate has been applied to all rates in effect. Thus, the new fee structure was presented to the Committee as outlined below:

NEW PLANNING FEE STRUCTURE (new fee in bold type) APPLICATION

FEE

New Fee

DEPOSIT

Amendment to Zoning By-law

$1,000.00

$1,300.00

$1000.00

Amendment to Official Plan

$,1000.00

$1,300.00

$2000.00

Consent1

$682.00

$800.00

Minor Variance1

$732.00

$732.00 (no change)

Page 21 of 76

- Site Plan Agreement1

$200.00 Residential $300.00 2 Commercial/Industrial/Institutional up to 4000 ft. $1,000.00 2 Commercial/Industrial/Institutional over 4000 ft. $1,800.00

Plans of Subdivision/Condominium

$0.00

$2,000.00

Prepare of development agreement

$0.00

$150.00

Removal of Holding ”H” symbol

$0.00

$200.00

Calculation of MDS

$0.00

$250.00

$2,000.00

As of January 1, 2018 and every year thereafter, unless this schedule is amended or revoked, a two percent inflation rate will be applied to all rates in effect - rounded up to the next dollar.

Discussion At the October meeting, the Committee also considered charging a special fee for processing Minor Variance applications that have been submitted to seek approval after the fact (‘forgiveness’). This follows from a number of applications brought to the Committee of Adjustment in recent years which result from a property-owner who is caught building within a required setback without any permits or approvals from the Township (or any approval agency). In these cases, the owner is required to legalize the structure either by removing it or by obtaining zoning relief. Extra staff time is required to deal with these situations and, thus, it was proposed that a special fee of $1,000.00 be applied to these types of applications. Planning fees are regulated under section 69 (1) of the Planning Act and it should be emphasized that the Act allows municipalities to charge only the anticipated costs for the processing of each type of application. Therefore, an extra charge appears justified for any application requiring more processing than normal. Thus, for applications seeking forgiveness, there is extra ‘front end” work that is always needed in terms of extra site checks, review of file history and prior approvals. So, it is proposed that an extra fee of $500.00 be applied to the Minor Variance fee to account for this extra work. Under the provisions of the Act, $1,000.00 as proposed at the meeting, cannot be justified.

Conclusion It is expected that this new fee structure will help the Planning Department to be more self-funding. Accordingly, the attached by-law should be passed.

Recommendation: It is recommended that By-law No. 2016-79 to prescribe a new tariff of fees for planning-related applications, be passed. attachment PlanningFeesReporttoCouncil

Page 22 of 76

STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

December 12, 2016

Agenda Date:

December 20, 2016

SUBJECT: Credit Card processing – rate fee change RECOMMENDATION: That Council authorize the CAO to enter into an Agreement with Paymentus to revise the credit card payment processing fee rate for the Township. That Council pass by-law 2016-78 to repeal by-law 2014-27 BACKGROUND: Currently the Township accepts cash, cheque, debit, online banking payments as well as credit card payments through a third party provider, Paymentus. This service has been used since 2014. Paymentus is our current third-party payment processer for credit card payments. Their services are primarily web-based although they also offer a phone-based service. Payments for taxes and utilities are currently processed under these methods. This is at no cost to the Township as Paymentus charges a user fee for the service directly to the resident. The current user fee is 2.8% or a minimum fee of $3.50. We have received a new rate proposal to change the fee to 1.75% for Visa/Mastercard and 1.95% for American Express with the same minimum fee. At the time, a by-law was required in order to be able to allow this fee to be charged, however Visa has since changed the wording within their agreement and the by-law is no longer required. Below is a summary of historical data on the credit card processing transactions as well as a comparison of the impact of the change from 2.85% to 1.75/1.95% based on these historical transactions. 2016 (to Dec 9th) Payments Collected

2015

2014 (from June 6th)

298,486

217,802

122,530

8,391

6,110

3,442

of payments

325

217

129

Average amount of payment

918

1,004

950

25.82

28.16

26.68

(3,117)

(2,264)

(1,285)

16.23

17.72

16.72

Fees Paid

Average fee paid Comparison Fees paid 2.8% to 1.75% Adjusted Average – proposed fees

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

Page 23 of 76

STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

December 15, 2016

Agenda Date:

December 20, 2016

SUBJECT: Lyon’s Landings Parkland Fees RECOMMENDATION: That Council approve the amendment to the parkland fees on lots 1 to 4, 6 to 13, 15 to 19, 21, 40 to 45, 47 and 48 to the amount of $15,000 and that parkland fees on all other lots continue to be collected as per under the subdivision agreement. BACKGROUND: A subdivision agreement was created for Lyon’s Landings in September of 2004. At the November 8th, closed session of Committee of the Whole meeting, Council was provided with information on Parkland fees in relation to lots 1 to 4, 6 to 13, 15 to 19, 21, 40 to 45, 47 and 48, considered correspondence from the Township solicitor and directed staff to bring this matter back to Council for approval. An agreement has been reached to amend the Parkland fees on these lots to $15,000 and that all other lots be collected as per the terms of the subdivision agreement.

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

Page 24 of 76

STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

December 15, 2016

Agenda Date:

December 20, 2016

SUBJECT: 2017 Budget Approval including PSAB RECOMMENDATION: That Council approve and adopt the combined 2017 Capital and Operating budgets requiring $18,624,708 to be raised by taxation. And that Council also approve the 2017 PSAB budget as attached. BACKGROUND: 2017 Budget At the Committee of the Whole meeting on Tuesday, December 6th, an update to the 2017 Capital and Operating budgets was provided summarizing the changes requested as well as new information received. The direction from this meeting was to add a grant for CFDC funding in the amount of $20,000. These funds would be on hold pending approval, of the joint project, by Council. Further the two new capital items that were being added to the budget, totalling $20,000 have been funded from taxation rather than reserves. The budget includes an allocation of $47,042 to the Working Fund reserve which represents the remaining balance on the unallocated budget figure. With these adjustments, the adjusted budget now represents $27,982,080 in reserve transfers, operating and capital expenditures and results in a total amount to be raised from taxation of $18,624,708. The impact of all these adjustments aligns with Council’s direction and amounts to a 2.20% or $32.41 impact on the average phased-in residential property. Attached is the updated summary budget sheet, the capital budget including items to be put on hold and the reserve schedule. To bring the taxpayer impact to 2%, an adjustment of $37,822 would be required to the budget which could be adjusted from the transfer to Working Funds. Further, at Council’s discretion, other projects could be included in the current budget version provided they could be offset from the transfer to Working Funds. PSAB Budget On July 31st, 2009, Regulation 284/09 titled “Budget Matters – Expenses” introduced the requirement for Public Sector Accounting Board (PSAB) adjustments to be reported. The regulation allows municipalities to continue to budget as usual but requires the disclosure and adoption of PSAB adjustments. The attached report provides the adjustments to present the budget under PSAB.

Page 25 of 76

STAFF REPORT TREASURY DEPARTMENT The PSAB budget report reflects amortization, which represents the deterioration of assets, and the investment in tangible capital assets. For the 2017 budget, the investment in tangible capital assets (capital) represents $8.9 million with amortization being $7.1 million. It is important to note that the Township is investing in its assets at a faster rate than its rate of amortization. However, it is also important to note that amortization is based on historical dollars whereas the purchase of assets is based on current or replacement dollars. The landfill obligation calculated is based on the remaining life of our landfills and the estimated closure and post closure costs from Cambium’s report. Although this obligation is presented as an unfunded obligation, the Township has a dedicated reserve fund for Landfill Closure with a transfer of $40,000 being contributed yearly which at the end of 2017 is estimated to be at a value of $688,963. Overall the 2017 PSAB budget presents a net change of $1,759,001 which stems from the netting of tangible capital assets and in reserve/reserve funds. This change represents the budgeted net change in the value of our assets for financial statement presentation purposes and has no funding requirement. Attachment: 2017 Revised Budget Summary 2017 Revised Capital Budget 2017 Reserve Schedule 2017 PSAB Budget Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

Page 26 of 76

TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - December 20, 2016 Summary of Revenue and Expense

Actuals

2016-2017 Budget

2016 Budget

30-Sep-16

2017 Budget

Variance $

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants

188,000

16,616,228

187,750

-250

-0.13%

2,227,404

1,906,261

1,017,469

-1,209,935

-54.32%

724,405

603,909

706,277

-18,128

-2.50%

1,762,879

1,296,653

2,121,335

358,456

20.33%

Grants from Other Municipalities

672,953

579,025

-93,928

-13.96%

Investment Income

151,600

113,732

251,000

99,400

65.57%

Penalties and interest on taxes

360,000

256,562

360,000

0.00%

Donations

158,500

43,780

23,500

-135,000

-85.17%

Other

22,065

108,300

16,065

-6,000

-27.19%

Transfers From Reserves/Reserve Funds

5,259,206

1,953,907

4,094,952

-1,164,254

-22.14%

TOTAL Revenue

11,527,012

22,899,332

9,357,373

-2,169,639

-18.82%

3,445,047

2,838,193

3,786,848

341,801

9.92%

Fire

2,748,408

1,032,429

3,093,152

344,744

12.54%

Police

2,958,010

2,201,515

3,022,718

64,708

2.19%

Conservation Authorities

207,670

253,677

220,392

12,722

6.13%

Protective Inspections and Control

117,350

72,284

116,367

-983

-0.84%

Emergency Measures

1,960

473

1,951

-9

-0.47%

Building Department

492,955

236,338

535,255

42,300

8.58%

Roadway Maintenance

11,313,935

7,254,806

10,415,748

-898,187

-7.94%

Winter Control

1,979,819

1,180,727

1,912,992

-66,827

-3.38%

363,547

165,873

391,842

28,295

7.78%

Solid Waste Management

2,698,152

1,636,591

2,413,283

-284,869

-10.56%

Parks, Recreation and Cemeteries

1,407,489

818,812

1,649,362

241,873

17.18%

327,311

207,785

422,171

94,860

28.98%

TOTAL Expense

28,061,653

17,899,501

27,982,080

-79,573

-0.28%

TO BE RAISED BY TAXATION

16,534,641

-4,999,831

18,624,708

2,090,067

12.64%

OPERATING EXPENSE General Government Protection to Persons and Property

Transportation Services

Environmental Services Water System

Planning and Development

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $251,402 PROPERTY WILL INCREASE 2.20% WHICH EQUALS $32.41

Page 27 of 76

2017 CAPITAL BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

GENERAL GOVERNMENT Corporate Services New Projects Great Plains - Customer Self Serve Module / e-send Total PROTECTIVE SERVICES Building Carried Forward from 2016 Pick up Truck/SUV (replacing 2007) Sub-total Fire Carried Forward from 2016 Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27

Working Funds

40,000 40,000

35,000 35,000

35,000 45,000

Building Equipment

35,000 45,000

Fiscal-Working Funds Rolling - Fire Reserve

30,000

Fiscal-Working Funds (unspent Capital)

New Projects New-Commercial bunker gear washer/dryer-Station 8 New Recruits - Pagers/Gear X 30 Thermal Imaging Camera Pumper Replacement - 1991 GMC Sub-total

35,000 60,000 7,000 350,000 532,000

72,000

350,000 460,000

Total

567,000

72,000

495,000

TRANSPORTATION DEPARTMENT Carried Forward from 2015 Keeley- Paint Booth Conversion to service bay

10,000

Vertical - Facilities Res

300,000 28,000 10,000 60,000

Working Funds Vertical - Facilities Res Vertical - Facilities Res

5,000 30,000

Keeley Patrol yard - Front power gate

35,000

Keeley Admin - Finalize renovations

35,000

Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res (10k from 2016) Vertical - Facilities Res

Portland Yard - New Overhead doors & operators Half ton - 4 X 4 - Replace FT-51

15,000 35,000

Vertical - Facilities Res Rolling - Capital - Roads

3/4 ton 4 X 4 with Plow/Sander-replace FT-02 Bulldozer - replace FT-92 and BT-92 Wood Chipper - replace FT-85 Truck Scanner Box Paver for Tandem Inverary Intersection - Traffic Signals - Back up solar Tett Park Streetlight(s)

60,000 120,000 60,000 7,500 6,000 12,000 10,000

60,000 120,000 60,000

Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads

5,000 60,000 7,000

Rolling - Fire Reserve

Carried Forward from 2016

Radio Communication (Fire and PW)

Street Lights - New LED Installation Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement New Projects Bedford Patrol yard - Fire Seperation Keeley Patrol yard - Garage Door replacements

Linear Asset Construction-Villages/Local Roads/Arterial Roads

Total SYDENHAM WATER Water Tower Total ENVIRONMENTAL SERVICES Sanitation-Disposal Attendant Building Establish Transfer Station Sub-total Total

Working Funds

7,500 6,000 12,000 10,000

5,500,000 4,205,339

600,997 693,664

6,338,500 4,240,839

1,403,997 693,664

20,000 20,000

20,000 25,000 45,000 65,000

20,000 20,000

Water Reserve 0

20,000 25,000 0 0

45,000 65,000

Dev Chgs 200,000 OCIF 222,568 AIR 400,997 County FGT 471,096 (City 93,929 to 2018)

Landfill Closure Landfill Closure 0 0

Page 28 of 76

2017 CAPITAL BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment Energy Audit Carried Forward from 2014 OPP Building -Garage Floor Drains

Rec Res 10,000 Vert-Fac Res 23,000 Federal Gas Tax

33,000 32,500

20,000

118,212

Bradshaw- Station 1 paving - per study

8,000

Wash Curtains (Stn 5 & 8)

12,000

Verona-Station 3 repairs as per study

5,000

18,800

1,000,000

10,000

Vertical - Facilities

Verona Medical - Lighting and Flooring upgrade

5,000

Windows/insulation - Station 5

25,000

Vertical - Facilities 11,000 Vertical Fac Res 2016-14,000-FiscalWorking Funds (unspent Capital)

New Hall-Perth Rd- Station 6 (Land/ Architect)

Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Carried Forward from 2016 Paving - Station 7

Vertical - Facilities Res DCF 103,212 Vert-Fac Res 15,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res Carry over 2015: DCF 87,000 FGT 250,000 Vert-Fac 663,000

New Projects

Total

1,287,512

RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2015 Museum - Window Replacement Carried Forward from 2016 Fermoy Hall - Building upgrades, well, paint insulation, septic

system
Glendower Hall - Front Step Replacement

1,287,512

(8,000 from 2013)

11,000

8,000

4,000

30,000

Parkland

40,000 19,000 60,000

Parkland Parkland

500,000

333,333 166,667

CIP 150 application Parkland

155,000

77,500

ON 150 application Parkland

10,000 5,000 20,000

Battersea Ball Park - New Playground Equipment

30,000

15,000

Tett Park - Swing Set Replacement Centennial Park - Portable Soccer Nets Township boat docks Museum - Furnace

5,000 6,500 10,000 10,000

919,500

20,000

636,333 263,167

9,217,512 4,332,839

3,927,842 956,831

Centennial Park - Upper Ball Diamond Repair Boat Launch upgrades (Buck Lake & Knowlton) New Projects Storrington Centre - accessible washrooms, update septic, parking lot improvements, retrofitting, kitchen update, space reconfiguration Point Park- accessible pathway, washroom & building upgrades, reconstruct tennis court for multi-use, replace play structure Wilmer Ball Park - Repair Retaining Wall Wilmer Ball Park - Install New Fence Gilmour Point - Design of New Public Wash/Changerooms

Total TOTALS

4,000

Parkland

77,500

15,000

Parkland Parkland Parkland Fundraising Parkland Parkland Parkland Parkland Parkland

2016 Project on hold pending follow up report to, and approval from Council

Page 29 of 76

RESERVES & RESERVE FUNDS FORECAST - 2017 Budget CONTRIBUTION BALANCE FROM TO BEGINNING TAXATION OTHER REVENUE CAPITAL OF YEAR BDGTD REVENUES FUND FUND RESERVE Fiscal Working Funds

2,562,502

472,542

Equipment and Infrastructure General Asset Investment Reserve

1,609,344

893,577

1,750,180

275,000

Infrastructure SCBA - Fire Vertical Facilities/Property Recreation Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department

40,000 1,496,341

41,936 664,586 -142,874

43,538

Roads - Const/Imp

187,857

472,000

2,483,044

400,997

2,101,924 2,025,180

-40,000

307,790

22,813

Capital - Solid Waste Dept Linear Cemetery Lot Addition

Stabilization Planning

80,000

21,000 405,000 440,000

51,000

BALANCE END OF YEAR

40,000 51,000

965,800

838,331

10,000

12,813

35,000 395,000 275,000

27,936 714,586 73,126

-51,000

0 43,538

93,929

281,786

66,784

Policing Costs

858,466

Recycling

273,641

Revenue-Severance Appl.

20,000

Winter Control - Roads Dept.

670,148

Wages-Fire Department

139,934

Building Department

241,811

Water Reserve Fund

598,109

135,222

11,196,114

2,950,131

Sub-total OBLIGATORY RESERVE FUNDS 5% Parkland

3,000

855,466

84,110

157,701 20,000

713,331

93,929

167,110 2,573,797 11,499,267

586,852

155,340

636,333

105,859

2,131,389

372,616

390,212

2,113,793

Environmental Enhancement

168,912

1,550

Federal Gas Tax

325,200

Subdivider Contributions

37,171

Development Charges

Sub-total

550,692

8,000

170,462 282,500

601,392 37,171

3,249,524

550,692

RESERVE FUNDS & TRUSTS Election

58,165

25,000

Highway #38 Reconstruction

734,314

Landfill Closure

683,713

Trusts Fire Donations

19,221

2,600

21,821

Portland Historical

19,992

100

20,092

Grant Memorial

26,752

350

27,102

OHRP

22,462

Cemetery - PC

431,456

Cemetery M. Burns Trust

25,000

Cemetery - Monument PC

54,008

Cemetery - Monument PC Inc

15,499

Sub-total TOTAL

1,930,582 16,376,221

537,506

0 1,309,045

83,165 5,000

40,000

65,000 3,565,823

3,028,677

10,250

18,300 649,735

739,314 45,000

688,963

0 45,000 2,128,882 167,110 3,927,842 16,656,827

Page 30 of 76

TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - December 20, 2016 PSAB Presentation 2016 Budget

2017 Budget

REVENUE TOTAL Revenue - including to be raised by Taxation

28,061,653

27,982,080

Less: Transfer from Reserves

5,259,206

4,094,952

91,914

85,000

Adjusted Revenues

22,894,361

23,972,128

TOTAL Expenses

28,061,653

27,982,080

Add: Amortization

5,823,509

6,252,319

Plus: UFCO adjust

Less: Transfer to Reserves

3,020,884

3,109,060

Less: Transfer to Tangible Capital Assets

8,508,915

8,912,212

Adjusted Expenses

22,355,363

22,213,127

538,998

1,759,001

Accumulated Surplus, beginning of year

92,970,586

93,509,584

Accumulated Surplus, end of year

93,509,584

95,268,585

Tangible Capital Assets

86,295,130

88,955,023

Reserves & Reserve Funds

9,036,875

8,050,983

UFCO Water Growth Component

-449,101

-429,101

UFCO Landfill

-1,373,320

-1,308,320

Accumulated Surplus

93,509,584

95,268,585

Net Surplus

Schedule of Accumulated Surplus

Page 31 of 76

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

December 16, 2016

AGENDA DATE:

December 20, 2016

SUBJECT: Declaration of Vacant Office RECOMMENDATION: WHEREAS Councillor Robinson passed away on Thursday December 15, 2106 AND WHEREAS in accordance with the Municipal Act Section 259, the office held by Councillor Robinson became vacant as of December 15, 2016 as a result of his extended absence NOW THEREFORE the Council of the Corporation of the Township of South Frontenac in accordance with Section 262 of the Municipal Act declares the office held by Councillor Robinson to be vacant. AND THAT staff be directed to lower municipal flags to half-mast in honour of Councillor Robinson and his dedicated and faithful service to this community. BACKGROUND: Councillor Robinson passed away in hospital on December 15, 2106. Councillor Robinson has faithfully served the residents of Portland District since December 2000. His commitment to his community and passion for debate and discussion at the Council table will be missed. Councillor Robinson has been absent from Council since Feb. 19, 2016 when he fell and broke his hip. Councillors and the Mayor have provided Council with updates on his condition through this period. In accordance with the Municipal Act Section 259(1): The office of a member of council of a municipality becomes vacant if the member: (c) is absent from the meetings of council for three successive months without being authorized to do so by a resolution of council; or (h) dies, whether before or after accepting office and making the prescribed declarations Furthermore Section 262(1) states: If the office of member of council becomes vacant under section 259, the council shall at its next meeting declare the office to be vacant, except if a vacancy occurs as a result of the death of a member, the declaration may be made at either of its next two meetings. In May Council authorized Councillor Robinson’s absence until September 15. In September, Council once again considered Councillor Robinson’s continued absence, but ultimately decided not to authorize a further extension of his absence. Effective December 15, 2016 Councillor Robinson was absent from Council for

Page 32 of 76

STAFF REPORT CLERKS DEPARTMENT three months without being authorized to do so by a resolution of Council. As Clerk and given the provisions of the Municipal Act I can confirm that that the seat held by Councillor Robinson became vacant in accordance with Section 259 of the Act. Council must now declare the office vacant in accordance with the Municipal Act. Out of respect for Councillor Robinson and the family, discussions on filling the vacant seat will be deferred until January 10, 2017.

Submitted by: Wayne Orr, CAO

Page 33 of 76

STAFF REPORT HUMAN RESOURCES DEPARTMENT

Prepared for Council:

December 9, 2016

Agenda Date:

December 20, 2016

SUBJECT: Updated Integrated Accessibility Standards Regulation Policy (Administration Policy) RECOMMENDATION: THAT Council approves the updated Integrated Accessibility Standards Regulation (IASR) Policy as a part of the compliance requirements of the Accessibility for Ontarians with Disabilities Act (AODA). AND THAT Council approve Bylaw 2016-77 to rescind Bylaw 2009-39 and resolution 2015-34-12 BACKGROUND: The HR/Legislative Compliance Officer is responsible for making recommendations to the Chief Administrative Officer related to legislative compliance which includes the Accessibility for Ontarians with Disability Act (AODA) and its Regulations. In 2009, through By-law No. 2009-39, Council adopted the Accessible Customer Service Policy for the Township of South Frontenac to take effect January 1, 2010. On October 20, 2015, Council passed Resolution No: 2015-34-12 which approved the Integrated Accessibility Standard Regulation Policy. These policies with the training that followed in the latter part of 2015, satisfied compliance requirements for the AODA. As a result of recent changes, the Accessible Customer Service Standard is now a part of the newly revised Integrated Accessibility Standard Regulations (IASR), see attached. This change brings the Accessible Customer Service Policy under the IASR Policy. As a result, Council will need to rescind By-law No. 2009-39 which had approved the Accessible Customer Service Policy and the policy approved under Resolution 2015-34-12. Council is asked to approve the updated Integrated IASR Policy at this time.

ATTACHMENT: •

Updated Integrated Accessibility Standards Regulation Policy

Submitted/approved by:

Prepared by:

Wayne Orr CAO

Sherry Corneil HR/Legislative Compliance Officer

Page 34 of 76

STAFF REPORT CLERKS DEPARTMENT PREPARED:

December 15, 2016

AGENDA DATE:

December 20, 2016

SUBJECT: Appointment of Councillors to Committee of Adjustment for 2017 RECOMMENDATION: Council is asked to approve Bylaw 2016-80 to appoint Councillors to the Committee of Adjustment for 2017 BACKGROUND: Further to the direction from the Committee of the Whole meeting on December 13, a bylaw has been prepared to name Councillors to the Committee of Adjustment. Council policy sets out the Committee of Adjustment/Land Division Committee as being comprised of 8 members – one Councillor from each District, and one noncouncillor from each District. The Planning Act requires that any non-council members of the Committee serve for the term of Council, but that Council members of the Committee be appointed annually. Proposed Councillors on the Committee of Adjustment for 2017 include: • Al Revill • Ross Sutherland • John McDougall • Ron Sleeth

Submitted/approved by: Wayne Orr, CAO

Page 35 of 76

Important SF Rides Dates

Bike Rack Strategy Meeting November 3, Wednesday, 3pm, Sydenham high School, Main Office
SF Rides Meeting Monday, December 5, Council Chambers
Lakes and Trails Committee Location and date Pending. Helen is away. Minutes October 27 SF Rides Meeting Meeting called to order 7:10 Present: Ross, Scott, Stephanie, Alastair, Robert, Sue, Steve. Regrets, Rich, Fran, Bob, Kelly.
Wide ranging discussion on the Share the Road infrastructure Report. Written comments from Kelly and Rich were read. Agreed to two prong approach. a) The committee would work on putting up as many bike racks as possible in the next year. Possibly leveraging funds to augment our $5,100. Scott has some ideas of further Board of Ed funding. He will bring together a committee to work out the details of how we do this. Signage and bike repair workshop were discussed, and while important, we felt it was better to concentrate on one activity, bike racks, and make an impact in South Frontenac. b) Present to Council the whole report and ask for endorsement to have the staff look at the recommendations and see what can be done in the next few years. Justin will come down for the presentation and as many members of the committee as a possible are encouraged to come. The delegation will be in January or February.
A short but enthusiastic discussion of the Lakes and trails festival took place. It was agreed to hold the festival on Saturday, July 15. Ross and Helen will bring together an organizing committee and invite others from the community who might be interested.
A good discussion on the Canada 150 celebration took place. It was agreed to present to the 150 organizers an idea that SF Rides would organize a station in Sydenham themed on cycling. The province could be Quebec because it has the most organized cycling structure in Canada. People could drop by and compete in a skills course. Bikes would be on hand for participants to use. Poutine would be served. (Follow – up note. I sent a note to Pam, one of the150 organizers, and she liked our ideas, “That sounds Awesome! Great ideas! “.
Next meeting – Monday, December 5, 7 pm.
Adjourned 8:30.

Page 36 of 76

Minutes SF Rides December 5, 2016, 7pm Council Chambers

Present: Ross, Scott, Fran, Steve, Sue, Robert, Peter and Stephanie.

Meeting called to order at 1907 Agenda approved as distributed A discussion took place on the gas tax infrastructure spending. The report from the subcommittee, Kelly, Scot and Ross, was that we have a goal of 40 racks installed in the Township in 2017. They would all be on public property, primarily in major parks and the main streets in Sydenham and Verona. Scot will be talking with the Industrial Arts Department at Sydenham High School about designing and making the racks. Public Works has be talked with about installing the racks and they have said that would be possible. At this point it looks like the total cost, depending on the results of the discussion with the school would-be less than the $5,100 in the grant. The meeting approved the direction recommended by the subcommittee. A further discussion took place on priorities if there is money left over. Suggestions were bike repair stations in public places, signage and outfitting a bike repair workshop. The current draft proposal for the Sydenham Lakes and Trails Festival was distributed and discussed. The proposal is attached. There was general agreement from the Committee on the direction of the project. It was agreed that the around the lake bike ride should start at 10:30. Steve will see if it can be listed in the Velo Club calendar as a recreational ride. There was good support for having 5 stations along the route for information on some local history as part of the history scavenger hunt. It was agreed to give $500 dollars to the festival and help with fundraising. A subcommittee of Ross, Scott, Peter and Steve will meet in the New Year to plan more detail on the cycling portion of the Lakes and Trails Festival. The presentation of the Share the Road report to the Committee of the Whole on January 24 was discussed. Scott or Alistair will lead the deputation. Justin will be present and outline the report. A letter for support from Public health will be coming. The results of the recreation survey on cycling and walking were discussed and it was agreed that these should be part of the deputation to Council. A report on the 150th celebration was given. September 9 is the proposed date. They want to include our idea of a station in Sydenham on cycling for the province of Quebec. We agreed to wait until more detail on the event before developing more plans. The next meeting is set for Monday, January 16 at 7. Meeting adjourned at 2015.

Page 37 of 76

Attached: the draft Proposal for the Lakes and Trails Festival

Lakes and Trails Proposal – December draft

Date – July 15, 10am to 3pm, the Point park in Sydenham

Admission to be free, with fundraising to cover the budget. Estimated cash needs $1,500
The event would have three main foci, each one would have five information points to be answered. Where possible this would involve asking a question to a real person. Back up would be answers in some sort of container.
Activities: 1) bike around the Lake- a 40 kilometer routine with a 20 K short cut. 5 information points on the way - Eel Bay Bridge/CNR, Mica mine, Railton Coach Couse, K+P trail, Millhaven Creek, geology info. Also a short 5 k family bike out the trail and back.
Kayak on Lake – five information points – naturalist site on an island, Eel Bay bridge – CNR, eel bay/little long lake, geology site, Steve Lapp and solar/wind power.
Walking Tour of Sydenham – five points to be determined by Wilma Kenny and involve Church Street if possible.
Four winners, one for each section, walking, bike and water and one overall. If all questions were answered correctly, all participants would put their names in for a draw.
The BBQ would be focused on the Pavilion in the Park.
Try and arrange a cycle skills course run by Cycle Kingston and a bike repair station with Yellow Bikes
Advertising, media stories, posters, postal drop, social media, flyers Canada Day, Triatholon

Page 38 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2016-76

BEING A BY-LAW TO STOP UP, CLOSE AND SELL PORTIONS OF UNOPENED ROAD ALLOWANCE IN PART LOT 16, BETWEEN CONCESSIONS Vlll & IX AND BETWEEN LOTS 15 & 16, CONCESSION IX, BEDFORD DIST?RICT: JONES

WHEREAS, the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and transfer ownership of any highway or part thereof pursuant to the Municipal Act, section 34(1):

AND WHEREAS ownership of a section of road allowance is proposed to be transferred to the land owner abutting both sides of the road allowance: AND WHEREAS the said road allowance is not used as a publically travelled road:

AND WHEREAS no objections have been received to the road closing: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOuTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

‘1. THAT a 20 metre long portion of road allowance in Part of Lot 16, between Concessions Vlll & IX, and a 20 metre long portion of road allowance between Lots 15 & 16, Concession IX; in the District of

Bedford, shown on Schedule 1, attached hereto and forming part of this by-Iaw, shall be stopped up and closed and ownership transferred to the abutting property-owner;

THAT the Mayor and Clerk/Administrator are hereby authorized and directed to execute such documents as are required; and
THAT this By-law shall come into force and take effect upon registration of this By-law.

Dated at the Township of South Frontenac this twentieth day of December, 2016.

Read a first and second time this twentieth day of December, 2016. Read a third time and finally passed this twentieth day of December, 2016.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 39 of 76

TOWNSHIP OF SOUTH FRONTENAC

SCHEDULE ‘1’ BY-LAW No. 2016-76

jUE

n ROAD ALLOWANCE TO BE CLOSED N

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/ l/

.J -… }to.,. ……… “Road..Allowance be Closed

0 5 10 20 30 40 Rggd Me{ers

THIS SCHEDULE “1” TO BY-LAW No. 2016-76

PASSED THIS 20?’ DAY OF DECEMBER, 2016 MAYOR CLERK

Page 40 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-77 A BY-LAW TO RESCIND BY-LAW 2009-39 AND RESOLUTION 2015-34-12 AND APPROVE AN INTEGRATED ACCESSIBLE STANDARDS REGULATION POLICY.

Whereas Council had approved Bylaw 2009-39 which established an Accessible Customer Service Policy effective January 1, 2010 And Whereas Council approved Resolution 2015-34-12 to approve the Integrated Accessibility Standard Regulation Policy And Whereas Council approved an updated Integrated Accessibility Standard Regulation Policy on December 20, 2016 that integrates the Accessible Customer Service Policy attached hereto as “Schedule A” to this Bylaw. Now therefore Council rescinds Bylaw 2009-39 and Resolution 2015-34-12 effective upon passage. Dated at the Township of South Frontenac this 20th day of December 2016 Read a first and second time this 20th day of December 2016. Read a third time and finally passed this 20th day of December 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 41 of 76

Administrative Policy Subject: Integrated Accessible Standards Regulations (IASR) Policy

Policy #:

Approved by Council: October 20, 2015

Date Revised: December 20, 2016

Policy:

The Township of South Frontenac is committed to treating all people in a way that allows them to maintain their dignity and independence. Through accessibility planning and policies, and in consultation with the Frontenac Joint Accessibility Advisory Committee, the Township of South Frontenac shall eliminate barriers and ensure that the Township meets the needs of people with disabilities in a timely manner through the implementation of this policy.

Objective:

To ensure the implementation of accessibility policies that are compliant with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), and any additional legislated changes, which takes into account the principles of dignity, independence, integration and equal opportunity.

Definitions: In this policy, the following meanings apply: Accessible Formats: includes, but are not limited to, large print, recorded audio and electronic formats, Braille and other formats usable by persons with disabilities; Accommodation: means the special arrangement made or assistance provided so that persons with disabilities can participate in the experiences available to persons without disabilities. Accommodation will vary depending on the person’s needs; Communication Supports: includes, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language and other supports that facilitate effective communications; Disability: as defined under the Accessibility for Ontarians with Disabilities Act, 2005 includes: i) Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes 1

Page 42 of 76

diabetes mellitus, epilepsy, a brain injury, and degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a service animal or on a wheelchair or other remedial appliance or device ii) A condition of mental impairment or a development disability; iii) A learning disability or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; iv) A mental disorder; or v) An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997. Information: includes data, facts and knowledge that exists in any format, including text, audio, digital or images, and that conveys meaning; Self-Service Kiosk: means an interactive electronic terminal, including a point-of-sale device, intended for public use that allows users to access one or more services or products or both. Third Party: means a representative of a business or organization who is receiving Township of South Frontenac goods or services or acting in an official capacity. Township: is defined as the Township of South Frontenac; Procedure: 1.0

General Requirements 1.1

Accessibility Plan The County of Frontenac shall produce a joint multi-year Accessibility Plan which will incorporate all Townships including the Township of South Frontenac. The plan will be posted on the County’s website, shall be made available in an accessible format and with communication supports, upon request and shall be reviewed and, if necessary, updated at least once every five (5) years. A link will be provided on the Township of South Frontenac website to the multi-year Accessibility Plan on the County website.

1.2

Procurement Policy The Township shall incorporate accessibility design, criteria and features when procuring or acquiring goods, services or facilities, except where it is not practicable to do so. In such a circumstance, the Township shall provide, upon request, an explanation.

Page 43 of 76

1.3

2.0

Self-Service Kiosks The Township shall have regard for people with disabilities and shall incorporate accessibility features when designing, procuring or acquiring self-service kiosks.

Information and Communication Standards 2.1

Accessible Formats and Communication Supports The Township shall, upon request, and in consultation with the person making the request, provide or arrange for the provision of accessible formats and communication supports for persons with disabilities. These shall be provided in a timely manner, taking into account the person’s accessibility needs and at a cost that is no more than the regular cost charged to other people. This does not apply to products and product labels, unconvertible information or communications and information that the Township does not control directly or indirectly through a contractual relationship. If it is determined that information or communications cannot be converted, the department shall provide the person requesting the information or communication with: (a) an explanation as to why the information or communications are unconvertible; (b) a summary of the unconvertible information or communications The Township shall ensure that the public is notified about the availability of accessible formats and communication supports.

3.0

2.2

Emergency Information When preparing emergency procedures, plans or public safety information and making these available to the public, the Township shall provide the information in an accessible format or with appropriate communication supports, upon request.

2.3

Accessible Website and Content Internet websites and web content controlled directly by the Township or through a contractual relationship that allows for modification of the product shall conform to the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, at Level A and AA in accordance with the schedule set out in the AODA Integrated Accessibility Standards.

Employment Standards The Township of South Frontenac is committed to its duty to accommodate employees with a disability to the point of undue hardship under the Ontario Human Rights Code. 3.1

Recruitment The Township shall post information about the availability of accommodations for applicants with disabilities in its recruitment 3

Page 44 of 76

process. Job applicants who are selected for an interview and/or other selection processes shall be notified that accommodations are available, upon request. The Township shall consult with any applicant who requests an accommodation in a manner that takes into account the applicant’s disability. Successful applicants shall be notified about the Township’s policies for accommodating employees with disabilities as part of their offer of employment. 3.2

Employee Supports The Township shall inform employees, both new and existing, of the policies used to support employees with disabilities, including policies on the provision of job accommodations that take into account an employee’s accessibility needs due to disability.

3.3

Accessible formats and communication supports Upon an employee’s request, the Township shall consult with the employee to provide or arrange for the provision of accessible formats and communication supports for information that is generally available to all employees and for information required by the employee in order to perform their job. The Township will consult with the employee to determine their accessibility needs and how best to accommodate them.

3.4

Workplace Emergency Response Information The Township shall provide individualized emergency response information to employees with a known disabilities if the disability makes it necessary. This information shall be provided, with the employee’s consent, to the person(s) designated to provide assistance. The information shall be reviewed when the employee moves to a different location, when the employee’s overall accommodation needs are reviewed and when the Township reviews its general emergency response plan.

3.5

Documented Individual Accommodation Plans A written process for the development and maintenance of documented individual accommodation plans shall be developed for employees with disabilities. If requested, these plans shall include information regarding accessible formats and communications supports. If requested, the plans shall include individualized workplace emergency response information.

3.6

Return to Work Process The Township shall have in place a documented return to work process for employees returning to work due to disability and requiring disability-related accommodations. This return to work process shall outline the steps that the Township shall take to facilitate the return to work.

Page 45 of 76

3.7

4.0

Performance Management and Career Development and Advancement The Township shall take into account the accessibility needs of its employees with disabilities as well as any individual accommodation plans when providing career development, performance management and when considering redeployment.

Transportation The Township of South Frontenac has no obligated requirement under the Transportation Standards; however recognizing that it will make it easier for people to travel in Ontario, including persons with disabilities, older Ontarians and families traveling with children with strollers, the Township will encourage private transportation providers as opportunities present themselves to meet the requirements of the Transportation Standard.

5.0

Design of Public Spaces The Design of Public Spaces Standard will make it easier for people to enjoy recreational activities in Ontario, including persons with disabilities, older Ontarians and families with children with strollers. This applies to the building of new public spaces and any planned significant alterations to existing public spaces. Public spaces will include recreational trails and beach access routes, on-street and off-street parking, service counters and waiting areas, outdoor eating areas, outdoor play structures and outdoor paths. This will be accomplished through the development and implementation of policies, practices, procedures, resources, equipment and training in the provisions outlined in the Integrated Accessibility Standards Regulation under the AODA. The Township of South Frontenac will consult with the County of Frontenac’s joint accessibility advisory committee, the public and persons with disabilities in accordance with the consultation requirements of the Standard.

6.0

Customer Service Standards The Township delivers services to individual customers, businesses and other community stakeholders through staff, volunteers, contractors and agents. The ultimate goal of the Township is to meet and surpass customer expectations while serving all customers including those with disabilities. This section will set out the standards for Accessible Customer Service. Additional definitions: Service Animal: means an animal for a person with disability if: 5

Page 46 of 76

(a) the animal can be readily identified as one that is being used by the person for reasons relating to the person’s disability, as a result of visual indicators such as the vest or harness worn by the animal; or (b) the person provides documentation from one of the regulated health professionals (as specified in the AODA including legislated changes to the AODA) confirming that the person requires the animal for reasons relating to the disability: Guide Dog: means a highly trained working dog (service animal) that has been trained at one of the special facilities to provide mobility, safety and increased independence for people who are blind (as defined in section 1 of the Blind Persons’ Rights Act); Support person: means another person who accompanies a person with a disability in order to help with communication, mobility, personal care or medical needs or with access to goods or services. 6.1

Establishment of Policies, Practices and Procedures The Township shall establish policies, practices and procedures governing the provision of its goods and services to persons with disabilities. In fulfilling our mission, the Township shall make reasonable efforts to ensure that its policies, practices and procedures are consistent with the following principles: (i) Goods or services will be provided in a manner that respects the dignity and independence of persons with disabilities and provides equal opportunity to access, use and benefit from goods and services as given to others. (ii) The provision of goods and services will be integrated. When integration is not possible, an alternate temporary or permanent measure will be provided to enable equal opportunity for access, use or benefit.

6.2

Providing Goods and Services to Persons with Disabilities The Township is committed to excellence in serving all customers including persons with disabilities and will carry out our functions and responsibilities in the following areas: Communication: The Township will communicate with persons with disabilities in ways that take into account their disability. This includes the provision of accessible telephone service and the offer to communicate by email, fax, written communication or in person, if telephone communication is not suitable to their needs or is not available. Assistive Devices: The Township is committed to serving persons with disabilities who use assistive devices to access, use or benefit from our goods and services. Format of Documentation: The Township is committed to providing correspondence, invoices and other documentation or the information contained in the document to customers in alternate 6

Page 47 of 76

6.3

formats that take into account the person’s disability, if available, upon request. Use of Service Animals The Township is committed to welcoming persons with disabilities who are accompanied by a service animal in the areas of our premises that are open to the public and other third parties. A person accompanied by a service animal shall be permitted to enter the premises with the animal and to keep the animal with him/her unless the animal is otherwise excluded by law from the premises. In this situation, the Township shall ensure that other measures are available to enable the person with a disability to access, use or benefit from the Township’s goods or services. The person that is accompanied by a service animal is responsible for the care and control of the animal at all times.

6.4

Use of Support Persons The Township is committed to welcoming persons with disabilities who are accompanied by a support person. Both persons will be allowed to enter Township premises together and the person with a disability will not be prevented from having access to the support person while on the premises. The Township may require that a person with a disability be accompanied by a support person when on the premises. This will only occur after consulting with the person with a disability. The Township will require the accompaniment of a support person if after considering the available evidence and consultation, the Township determines that, (a) a support person is necessary to protect the health or safety of the person with a disability or the health or safety of others on the premises; and (b) there is no other reasonable way to protect the health or safety of the person with a disability and the health or safety of others on the premises. Admission will not be charged for support persons for admission to Township premises. The Township will ensure that third party people who access or rent facilities are made aware of the accessibility requirements under this regulation.

6.5

Notice of Service Disruptions The Township shall provide customers with notice in the event of a scheduled or unexpected disruption in the facilities or services usually used by persons with disabilities. This notice of temporary disruption shall include: (i) the reason for the disruption; (ii) its anticipated duration; and (iii) a description of alternative facilities or services, if any, that are available. This information shall be posted as soon as the Township becomes aware of the disruption at a conspicuous place on the premises, on 7

Page 48 of 76

the Township’s official web site (www.southfrontenac.net) or by such other method reasonable in the circumstances. 7.0

Training for Staff All Township employees, volunteers and members of Council will undergo training as per the requirements AODA, 2005 and future related legislation. Training shall be appropriate to the duties of the individual and will occur as soon as possible, preferably within six (6) months of commencement with the Township. Training records, including dates and names of attendees, will be recorded and maintained. On-going training will occur with any changes in legislation or Township policies, practices and procedures. The Township shall ensure that staff training shall include instruction on all of the integrated accessibility standards. The Customer Service Standard training will also include: 1. How to interact and communicate with persons with various types of disability. 2. How to interact with persons with disabilities who use an assistive device or require the assistance of a guide dog or other service animal or the assistance of a support person. 3. How to use equipment or devices available on the provider’s premises or otherwise provided by the provider that may help with the provision of goods, services or facilities to a person with a disability. 4. What to do if a person with a particular type of disability is having difficulty accessing the provider’s goods, services or facilities. O. Reg. 165/16, s. 16. 5. The Township’s policies, practices and procedures relating to accessible customer service.

8.0

Feedback Process The Township has established and shall maintain a process for receiving and responding to feedback. All feedback, including questions regarding this policy, shall be directed to the Clerk’s Department and a response will be sent within ten (10) working days. Feedback will be received and responded to: (i) in person; (ii) by telephone; (iii) in writing; (iv) by electronic mail to admin@southfrontenac.net; or (v) on diskette or otherwise. The public will be made aware that the processes for receiving and responding to feedback are available in accessible formats and with communications supports, upon request. This notification shall be posted in a conspicuous place on the Township premises, on the Township’s official web site (www.southfrontenac.net) or by another method as is reasonable in the circumstances.

Page 49 of 76

Existing Policies The Township of South Frontenac will modify or remove any existing policy that does not respect and promote the dignity and independence of people with disabilities.

Page 50 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-78 A BY-LAW TO REPEAL BY-LAW 2014-27, A BY-LAW TO ESTABLISH A SERVICE FEE FOR CREDIT CARD PROCESSING SERVICES WHEREAS Section 5(1) of the Municipal Act, 2001, c. 25, as amended, grants that the powers of a municipality shall be exercised by its Council; and WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that a Municipal power, including a municipality’s capacity, right, power and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do others; and WHEREAS Section 5(4) of the Municipal Act, 2001, c. 25, as amended, applies to all Municipal powers, whether conferred by this Act or otherwise; and WHEREAS Section 8(1) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; and WHEREAS Section 11(2) of Municipal Act, 2001, c. 25, states that a lower tier municipality may pass by-laws respecting matters set out therein, including the financial management of the municipality; and WHEREAS by-law 2014-27, a by-law to establish a service fee for credit card processing services is no longer required; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Council of the Township of South Frontenac shall repeal by-law 201427

THIS BY-LAW shall come into force and take effect on date of its final passing.

Dated at the Township of South Frontenac this 20 day of December, 2016. Read a first and second time this 20 day of December, 2016. Read a third time and finally passed this 20 day of December, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 51 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2016-79 BEING A BY-LAW TO PRESCRIBE A TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE IN RESPECT OF PLANNING MATTERS WHEREAS, section 69(1) of the Planning Act , R.S.O. 1990, provides that the council of a municipality, by by-law, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated costs to the municipality or to a Committee of Adjustment constituted by the council of the municipality in respect of the processing of each type of application provided for in the application. AND WHEREAS the Council of the Corporation of the Township of South Frontenac deems it expedient to ensure that staff time involved in reviewing and processing development applications is properly accounted for in the tariff of fees associated with the processing of planning applications; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT Schedule “A”, attached hereto, and by this reference, shall form part of By-law 2016-79.

THAT all other by-laws establishing fees for the processing of planning applications are hereby repealed.

THIS BY-LAW shall come into force in accordance with section 69 of the Planning Act, R.S.O. 1990, either upon the date of passage or as otherwise provided by said section 69.

Dated at the Township of South Frontenac this twentieth day of December, 2016. Read a first and second time this twentieth day of December, 2016. Read a third time and finally passed this twentieth day of December, 2016.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 52 of 76

SCHEDULE “A” TO BY-LAW NO. 2016-79

NEW PLANNING FEE STRUCTURE (new fee in bold type) APPLICATION

FEE

DEPOSIT

Amendment to Zoning By-law

$1,300.00

$1000.00

Amendment to Official Plan

$1,300.00

$2000.00

Consent

$800.00

Minor Variance (basic)

$732.00

Minor Variance (requiring additional work)
Site Plan Agreement residential

$1,232.00 2

Commercial/Industrial/Institutional up to 4000 ft. 2 Commercial/Industrial/Institutional over 4000 ft.

$300.00 $1,000.00 $1,800.00

Plans of Subdivision/Condominium

$2,000.00

Prepare of development agreement

$150.00

Removal of Holding ”H” symbol

$200.00

Calculation of MDS

$250.00

$2,000.00

As of January 1, 2018 and every year thereafter, unless this schedule is amended or revoked, a two percent inflation rate will be applied to all rates in effect - rounded up to the next dollar.

Page 53 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-80 A BY-LAW TO APPOINT COUNCIL MEMBERS TO COMMITTEE OF ADJUSTMENT FOR THE YEAR 2017. WHEREAS the Council of the Township of South Frontenac appoints a number of individuals to carry out various duties in the Municipality and constitute different boards and committees; and, WHEREAS it is expedient to consolidate these appointments in order to provide a consistent list of these appointees, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: THAT: 1)

Persons, as set out on Schedule “A” attached hereto, are hereby appointed to carry out various duties in the municipality and serve on the certain Committee and Boards for the term as set out opposite their names on Schedule “A”.

Schedule “A” of this by-law may be amended by resolution of Council.

This by-law shall come into force and take effect on the date of its final passing.

Dated at The Township of South Frontenac this 20th day of December 2016. Read a first and second time this 20th day of December 2016. Read a third time and finally passed this 20th day of December 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 54 of 76

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE “A” TO BY-LAW NO. 2016-80 COMMITTEE APPOINTMENTS FOR 2017

NAME

TERM EXPIRES

COMMITTEE OF ADJUSTMENT Bedford District Alan Revill

December 31, 2017

Loughborough District Ross Sutherland

December 31, 2017

Portland District John McDougall

December 31, 2017

Storrington District Ron Sleeth

December 31, 2017

Page 55 of 76

Payment Listing For the period of December 6, 2016 to December 20, 2016

Accounts Payable Payment Listing: For the period of December 6, 2016 to December 20, 2016

1,715,286.06

Payroll Payment Listing: Pay Period #25

Pay date December 7, 2016

89,077.41

For the period of November 20, 2016 to December 3, 2016

Council Reimbursement

Pay date December 7, 2016

2,846.50

For the period of November 20, 2016 to December 3, 2016 $

1,807,209.97

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending December 20, 2016 in the amount of

1,807,209.97

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

Page 56 of 76

System:

12/15/2016

User ID:

srummell

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

1:32:49 PM

From: 12/7/2016

To: 12/20/2016

Page:

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000006588

Date

Inv #

12/20/2016

Vendor

Description

47767

COUNTY OF FRONTENAC GIS & IT - 4TH QTR

62793 62839 62861

THE FRONTENAC NEWS AD DEC 1 AD - DEC 8 AD DEC 15

4088341

METROLAND MEDIA GROUP AD 16/11

Total EFT000000006588 EFT000000006602 12/20/2016

Total EFT000000006602 EFT000000006619 12/20/2016 Total EFT000000006619

Total Gen

Amount $22,567.48 $22,567.48 $341.72 $426.18 $440.68 $1,208.58 $1,518.26 $1,518.26

$25,294.32

0020 TaxC Cheque EFT000000006588

Date

Inv #

12/20/2016 47762 2016-YE-ADJ

Vendor

Description

COUNTY OF FRONTENAC LEVY 4TH QTR YEAR END ADJUSTMENT

Total EFT000000006588

Total TaxC

Amount $1,297,583.75 $32,492.81 $1,330,076.56

$1,330,076.56

1000 Cheque 068100

Date

Inv #

12/20/2016 077285

Total 068100 068112

12/20/2016

Vendor

ATKINSON HOME BUILDING CENTRE LIGHTING 2PK* 36

Amount $304.06 $304.06

SNIDER, PERCY 16/11/23-12

Total 068112 EFT000000006596

Description

12/20/2016

SNOW PLOWING * 2

$142.46 $142.46

AC & FURNACE MAINTENANCE

$658.74 $658.74

EVERTEMP INC 29706

Total EFT000000006596

Total

$1,105.26

1100 Counc Cheque 068106

Date

Inv #

12/20/2016 153073

Total 068106 068118 Total 068118 068119 Total 068119 068120 Total 068120 068121 Total 068121 068122 Total 068122 068123

12/20/2016

Vendor

Description

CASEMENT, JOYCE CHRISTMAS MEET AND GREET

Amount $300.00 $300.00

BOON, MIKE 2016-PRIVATE LANE

2016-PRIVATE LANE

$1,412.50 $1,412.50

BRUYNS, RON 2016-PRIVATE LANE

2016-PRIVATE LANE

$2,987.93 $2,987.93

CASSELMAN, RICHARD CARY 2016-PRIVATE LANE 2016-PRIVATE LANE CEDAR SHORES ESTATE CORP 2016-PRIVATE LANE 2016-PRIVATE LANE CLIFF LANE ASSOCIATION 2016-PRIVATE LANE 2016-PRIVATE LANE CRAIG, KEN 2016-PRIVATE LANE

2016-PRIVATE LANE

$812.00 $812.00 $4,844.88 $4,844.88 $2,233.57 $2,233.57 $6,236.82

Page 57 of 76

System:

12/15/2016

User ID:

srummell

Total 068123 068124 Total 068124 068125 Total 068125 068126 Total 068126 068127 Total 068127 068128 Total 068128 068129 Total 068129 068130 Total 068130 068131 Total 068131 068132 Total 068132 068133 Total 068133 068134 Total 068134 068135 Total 068135 068136 Total 068136 068137 Total 068137 068138 Total 068138 068139 Total 068139 068144

Total 068144 068145 Total 068145 068146

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

2 $6,236.82

12/20/2016

CREBER, DIANE 2016-PRIVATE LANE

2016-PRIVATE LANE

DENNISON, ANNE 2016-PRIVATE LANE 2016-PRIVATE LANE DEROSIE, CAROL 2016-PRIVATE LANE 2016-PRIVATE LANE EGAN, JOHN 2016-PRIVATE LANE

2016-PRIVATE LANE

EMMERSON, COLLEEN 2016-PRIVATE LANE 2016-PRIVATE LANE GARLICK, JIM 2016-PRIVATE LANE

2016-PRIVATE LANE

HEINRICHS, R. WALTER 2016-PRIVATE LANE 2016-PRIVATE LANE JEFFERIES, DAVID 2016-PRIVATE LANE 2016-PRIVATE LANE JONES, PAMELA 2016-PRIVATE LANE 2016-PRIVATE LANE KENN, ROBERT 2016-PRIVATE LANE

2016-PRIVATE LANE

MELODY LODGE LANE ASSOC. 2016-PRIVATE LANE 2016-PRIVATE LANE MIDWOOD, DALE 2016-PRIVATE LANE 2016-PRIVATE LANE OGILVIE PATRICIA JOAN 2016-PRIVATE LANE 2016-PRIVATE LANE

$2,260.00 $2,260.00 $3,847.63 $3,847.63 $829.43 $829.43 $976.10 $976.10 $1,737.38 $1,737.38 $4,046.53 $4,046.53 $1,921.00 $1,921.00 $4,250.00 $4,250.00 $1,821.00 $1,821.00 $4,318.91 $4,318.91 $1,356.00 $1,356.00 $1,260.75 $1,260.75 $1,423.80 $1,423.80

RENNIE, MATT 2016-PRIVATE LANE

2016-PRIVATE LANE

$3,164.00 $3,164.00

RUYS, JOHN 2016-PRIVATE LANE

2016-PRIVATE LANE

$4,056.48 $4,056.48

SUNSET SHORES PENINSULA ASSOC 2016-PRIVATE LANE 2016-PRIVATE LANE TURNER, CARL 2016-PRIVATE LANE 2016-PRIVATE LANE2

2016-PRIVATE LANE 2016-PRIVATE LANE

VAILLANCOURT, PAUL 2016-PRIVATE LANE 2016-PRIVATE LANE WALKER, DONNA 2016-PRIVATE LANE 2016-PRIVATE LANE

Total 068146

Total Counc

$4,499.03 $4,499.03 $3,291.29 $5,586.07 $8,877.36 $1,590.48 $1,590.48 $1,017.00 $1,017.00

$72,080.58

1250 Clk Cheque EFT000000006588

Date

Inv #

12/20/2016 47760

Total EFT000000006588 EFT000000006591 12/20/2016

Vendor

Description

COUNTY OF FRONTENAC EAP - DEC 2016

Amount $188.68 $188.68

CUNNINGHAM SWAN CARTY

Page 58 of 76

System:

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User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 141852 141850 141867

Total EFT000000006591 EFT000000006638 12/20/2016

CAO ADVICE RE PARKLAND CAO GENERAL ADVICE GENERAL ADVICE

3508 7023 8327 5484

TROUSDALE’S FOODLAND MILK COFFEE / CREAM FOAM CUPS CREAM

302660

UPPER CANADA OFFICE SYSTEMS COPIES

Total EFT000000006638 EFT000000006642 12/20/2016 Total EFT000000006642

Total Clk

Page:

3 $76.32 $152.64 $127.20 $356.16 $5.38 $42.82 $7.10 $8.07 $63.37 $348.28 $348.28

$956.49

1275 Fin Cheque EFT000000006578

Date

Inv #

12/20/2016 20623 20619

Vendor

Description

BAYRIDGE PRINTER PROS TONER PHOTOCONDUCTOR KIT

Total EFT000000006578

Amount $81.41 $58.00 $139.41

Total Fin

$139.41

Total GG

$1,429,652.62

20 PP&P 2100 Fire Cheque 068103 Total 068103 EFT000000006570

Date

Inv #

12/20/2016

Description

1-237732

BELL MOBILITY (RADIO DIVISION) 16/12 - SITE RENTAL CHARGES

23733 23734

1622411 ONTARIO LTD. SNOW REMOVAL * 5 SNOW REMOVAL * 5

11669934 11512670

ABELL PEST CONTROL INC. 16/11 - PEST CONTROL 16/11 - PEST CONTROL

130683 130682 130685

AJ STONE COMPANY LIMITED FIRE DEPT SUPPLIES REPLACEMENT BAG CLEANER

1193

ARNPRIOR FIRE TRUCKS CORP SOUTHCO LATCH

3638

ASSELSTINE HARDWARE WATER SOFTENER SALT

791295026

BLACK DOG TIRE & LUBRICANTS SERVICE CALL AND REPAIR

3014331

COLLINS SAFETY INC. CPR MASK

0957765

DALTCO ELECTRIC & SUPPLY 26W LED WALLPACK

12/20/2016

Total EFT000000006570 EFT000000006573 12/20/2016

Total EFT000000006573 EFT000000006574 12/20/2016

Total EFT000000006574 EFT000000006575 12/20/2016 Total EFT000000006575 EFT000000006576 12/20/2016 Total EFT000000006576 EFT000000006580 12/20/2016 Total EFT000000006580 EFT000000006587 12/20/2016 Total EFT000000006587 EFT000000006592 12/20/2016 Total EFT000000006592 EFT000000006594 12/20/2016

Amount $328.00 $328.00 $254.40 $254.40 $508.80 $42.53 $44.51 $87.04 $8,062.44 $90.57 $111.94 $8,264.95 $87.91 $87.91 $56.91 $56.91 $38.67 $38.67 $15.25 $15.25 $356.35 $356.35

DRAPER DOORS 10181

Total EFT000000006594 EFT000000006597 12/20/2016 435170 Total EFT000000006597 EFT000000006599 12/20/2016

Vendor

WEATHER STRIPPING REPLACEMENT FIRE SERVICE MANAGEMENT GEAR CLEANING

$262.54 $262.54 $154.69 $154.69

FISHER’S REGALIA & UNIFORM

Page 59 of 76

System:

12/15/2016

User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 34215

Total EFT000000006599 EFT000000006604 12/20/2016

LONG SERVICE PINS

16/11-16

GREENSLADE, DONALD PLOWING * 3

16/11/16-05

LEONARD, ELIZABETH CLEANING

55363331

LINDE CANADA LIMITED 15687 OXYGEN

Total EFT000000006604 EFT000000006613 12/20/2016 Total EFT000000006613 EFT000000006614 12/20/2016 Total EFT000000006614 EFT000000006624 12/20/2016

4 $220.59 $220.59 $300.00 $300.00 $60.00 $60.00 $350.00 $350.00

PUROLATOR INC. 432996009

Total EFT000000006624 EFT000000006626 12/20/2016

SHIPPING CHARGES

602315

ROSEN ENERGY GROUP 1001.5 L GAS @ $0.9540

10823

R. THURSTON TECHNOLOGIES REPAIR ANTENNA

Total EFT000000006626 EFT000000006627 12/20/2016 Total EFT000000006627 EFT000000006632 12/20/2016

Page:

SNIDER, LISA 16/11-CLEANING

Total EFT000000006632 EFT000000006640 12/20/2016

CLEANING * 4

TCL-1606418

TURRIS COMMUNICATIONS LTD REPAIR RADIO

896-785526

UNIVERSAL SUPPLY GROUP YELLOW WAX

230261

WESTPORT HOME HARDWARE CLAMP / COUPLING

Total EFT000000006640 EFT000000006641 12/20/2016 Total EFT000000006641 EFT000000006644 12/20/2016 Total EFT000000006644

Total Fire

$68.49 $68.49 $972.25 $972.25 $345.98 $345.98 $140.00 $140.00 $50.88 $50.88 $70.48 $70.48 $8.21 $8.21

$12,747.99

2110 Cvc# Cheque EFT000000006629

Date

Inv #

12/20/2016

Vendor

Description

Amount

SIGNS PLUS 2956

9 CIVIC NUMBERS

Total EFT000000006629

Total Cvc#

$82.43 $82.43

$82.43

2400 Police Cheque 068116 Total 068116 068117

Date 12/20/2016

12/20/2016

Inv #

Vendor

Description

BACH, STEPHEN 2016 HONORARIUM 2016 HONORARIUM BRADLEY BARBEAU 2016 HONORARIUM 2016 HONORARIUM

Total 068117

Total Police

Amount $600.00 $600.00 $600.00 $600.00

$1,200.00

2605 Build Cheque EFT000000006572

Date

Inv #

12/20/2016

Vendor

Description

870244

4 OFFICE AUTOMATION LTD COPIER USE

41746

INDEPENDENT TELEPHONE SERVICES PHONE EXTENSION CHANGES

Total EFT000000006572 EFT000000006606 12/20/2016 Total EFT000000006606

Total Build

Amount $419.78 $419.78 $45.79 $45.79

$465.57

2620 Anml Ctl Cheque EFT000000006601

Date 12/20/2016

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW

Amount

Page 60 of 76

System:

12/15/2016

User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT SF-AC-2016-DECEMBER

16/12 - ANIMAL CONTROL

Total EFT000000006601

Total Anml Ctl

Page:

5 $3,256.19 $3,256.19

$3,256.19

2640 Bylaw enf Cheque EFT000000006601

Date 12/20/2016

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2016-DECEMBER 16/12 - PARKING BYLAW SF-P-2016-DECEMBER 16/12 - PARKING BYLAW

Total EFT000000006601

Amount $457.92 $634.98 $1,092.90

Total Bylaw enf

$1,092.90

Total PP&P

$18,845.08

30 Trans 3000 PW OH Cheque EFT000000006590

Date

Inv #

12/20/2016

Vendor

Description

AR160076

CATARAQUI REGION CONSERVATION CAT TRAIL IMPROVEMENTS

303285 303286

UPPER CANADA OFFICE SYSTEMS COPIER BLACK USE BASE CHARGE COPIER BLACK USE BASE CHARGE

Total EFT000000006590 EFT000000006642 12/20/2016

Total EFT000000006642

Total PW OH

Amount $30,000.00 $30,000.00 $62.06 $136.72 $198.78

$30,198.78

3005 RdAdmOH Cheque 068103

Date

Inv #

12/20/2016 1-237732

Vendor

Description

BELL MOBILITY (RADIO DIVISION) 16/12 - SITE RENTAL CHARGES

Total 068103

Total RdAdmOH

Amount $295.38 $295.38

$295.38

3010 Cap/Equip/Ptrl Cheque 068100

Total 068100 068107

Total 068107 068109

Date

Inv #

12/20/2016

Vendor

075114 077388 076679 076224 077458

ATKINSON HOME BUILDING CENTRE SHOVEL * 3 WEDGE BOLT SUPPLIES CLEANING SUPPLIES CAULKING GUN

0074792 0074792

EQUIPEMENTS LOURDS PAPINEAU INC PINS FOR SNOW PLOWS PINS FOR SNOW PLOWS

12/20/2016

Total 068110 068111

Total 068111 068112

12/20/2016

KEYSTONE BRIDGE MANAGEMENT CORP INSPECTION & CONTRACT ADMIN

0021763 0021715 0021716

SNC-LAVALIN GEM ONTARIO INC. INSPECTION/INVESTIGATION SOILS COMPACTION TESTING SOILS COMPACTION TESTING

12/20/2016

$103.76 $4.12 $15.65 $39.63 $4.57 $167.73 $64.71 $64.71 $129.42 $10.18 $10.18 $6,564.84 $6,564.84 $186.13 $193.34 $803.90 $1,183.37

SNIDER, PERCY

12/20/2016 R8882201

Total 068113

TRIAL WINTER HEEL CLEATS

1647

16/11/30-10 16/10-11 Total 068112 068113

Amount

GEROLINE INC 3748

Total 068109 068110

Description

GARBAGE PICK UP JUN-NOV EQUIPMENT RENTAL TOROMONT INDUSTRIES LTD. LOADER RENTAL 27 DAYS

$763.20 $305.28 $1,068.48 $4,375.68 $4,375.68

Page 61 of 76

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User ID:

srummell

EFT000000006582

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

12/20/2016 1612-001

Total EFT000000006582 EFT000000006584 12/20/2016

BRICAZA CORPORATION NEW ROAD CONSTRUCTION

$100,426.25 $100,426.25

CANADIAN TIRE 119259

Total EFT000000006584 EFT000000006585 12/20/2016 025762 Total EFT000000006585 EFT000000006586 12/20/2016

2 WAY RADIOS CHAMPION INDUSTRIAL EQUIPMENT CALIBRATE SPREADER

$169.41 $169.41 $580.03 $580.03

CINTAS 884776468 884776469 884776469 884776469 884778121 884778121 884778121 884773116

Total EFT000000006586 EFT000000006587 12/20/2016 3014697 3014939 Total EFT000000006587 EFT000000006594 12/20/2016

PULL TOWELS CLEANING SUPPLIES UNIFORMS UNIFORMS CLEANING SUPPLIES UNIFORMS UNIFORMS GREY MAT COLLINS SAFETY INC. LENS CLEANING TISSUES WADES REPLACEMENT CLOTHES

$35.62 $166.39 $9.51 $10.07 $105.77 $10.07 $9.51 $35.62 $382.56 $18.30 $424.06 $442.36

DRAPER DOORS 10208 10185

Total EFT000000006594 EFT000000006596 12/20/2016

FIX SWITCHES FIX KEELEY DOOR

$76.32 $722.50 $798.82

HRV & FURNACE MAINTENANCE

$133.50 $133.50

CLEANING

$300.00 $300.00

EVERTEMP INC 29708

Total EFT000000006596 EFT000000006598 12/20/2016

FISH, DOROTHY 5935

Total EFT000000006598 EFT000000006603 12/20/2016 40113

GIN-COR INDUSTRIES INC NUTS AND BOLTS

25176

IMPACT BATTERY & POWERSPORT BATTERY

41729

INDEPENDENT TELEPHONE SERVICES CALL - HEAVY GROUND ON LINE

8506

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET

P23661

JOE JOHNSON EQUIPMENT INC. PARTS

9304499544 9304500907

KENT AUTOMOTIVE FITTINGS 100R2 HOSE

Total EFT000000006603 EFT000000006605 12/20/2016 Total EFT000000006605 EFT000000006606 12/20/2016 Total EFT000000006606 EFT000000006607 12/20/2016 Total EFT000000006607 EFT000000006608 12/20/2016 Total EFT000000006608 EFT000000006609 12/20/2016

Total EFT000000006609 EFT000000006612 12/20/2016

$148.16 $148.16 $382.51 $382.51 $96.67 $96.67 $122.11 $122.11 $1,236.66 $1,236.66 $152.94 $2,079.20 $2,232.14

LEONARD FUELS 1058-706738 1058-747614 1058-748550 1058-749228 1058-749320 1058-750449 1058-751084 1058-751463 1058-751662 1058-751829 1058-751869 1058-752296 1058-752697 1058-753244 1058-753810

Total EFT000000006612 EFT000000006616 12/20/2016

Page:

988.1 L @ .724 FURNACE OIL 86 L GAS @ $0.9372 82.55 L GAS @ $0.9372 96.01 L GAS @ $0.9018 99 L GAS @ $0.8841 92.01 L GAS @ $0.8841 81.01 L GAS @ $0.8841 49.66 L GAS @ $0.8841 74.80 L GAS @ $0.8841 88.5 L GAS @ $0.8841 118.14 L GAS @ $0.8841 62.51 L GAS @ $0.8841 57.01 L GAS @ $0.8841 56.98 L GAS @ $0.8841 87.80 L GAS @ $0.8841 MAGNACHARGE BATTERY CORP

$727.97 $80.27 $77.05 $86.14 $87.05 $80.90 $71.23 $43.67 $65.77 $77.82 $103.88 $54.96 $50.13 $50.10 $77.19 $1,734.13

Page 62 of 76

System:

12/15/2016

User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT K66156

Total EFT000000006616 EFT000000006617 12/20/2016 214016 Total EFT000000006617 EFT000000006621 12/20/2016

BATTERY MCKEOWN AND WOOD FUELS 2126.5 L @ $0.7220 OIL

7 $99.49 $99.49 $1,562.35 $1,562.35

PETRIE FORD 223895 223431 223431 223431

Total EFT000000006621 EFT000000006622 12/20/2016

12 * DIESEL COND AIR FILTERS SEAL BEAM LED LIGHT

$116.01 $119.75 $19.31 $56.48 $311.55

SHOP SUPPLIES

$129.25 $129.25

PRINCESS AUTO 27-1-307839

Total EFT000000006622 EFT000000006623 12/20/2016

Page:

PROGRESSIVE WASTE SOLUTIONS CAN INC 7150-0000221799 3.26 MT CONSTRUCTION WASTE

Total EFT000000006623 EFT000000006627 12/20/2016 10826 10826

R. THURSTON TECHNOLOGIES RADIO REPAIRS RADIO REPAIRS

72262863

SAFETY-KLEEN CANADA, INC. CLEANING SUPPLIES

6083-414174 6083-416053 6083-415885 6083-415658 6083-415658 6083-415699

TOWN AND COUNTRY AUTO SUPPLY HYDRAULIC AIR FLOOR JACK CHEV WIPER BLADE MARINE BATTERY TERMINALS OIL FILTER OIL FILTER AND FLUIDS BRAKES, PADS AND ROTORS

5287

TROUSDALE’S FOODLAND WATER

66007 65985

TROUSDALE’S HOME HARDWARE TOOLS HOSE NOZZLE

173-135739 173-136710 511-228448 896-786105 173-135976 173-135976 173-136140 173-136137

UNIVERSAL SUPPLY GROUP LED FLOOD LIGHT BRAKE CHAMBER PARTS PLASTIC CREEP PARTS PARTS PARTS MUD FLAPS

34727

VERONA HARDWARE LIMITED 20 LB TANK REFILL

124581

WHITE’S WEARPARTS LTD PLOW PARTS

Total EFT000000006627 EFT000000006628 12/20/2016 Total EFT000000006628 EFT000000006637 12/20/2016

Total EFT000000006637 EFT000000006638 12/20/2016 Total EFT000000006638 EFT000000006639 12/20/2016

Total EFT000000006639 EFT000000006641 12/20/2016

Total EFT000000006641 EFT000000006643 12/20/2016 Total EFT000000006643 EFT000000006646 12/20/2016

$417.69 $417.69 $135.39 $135.40 $270.79 $380.59 $380.59 $547.46 $49.78 $6.30 $5.94 $56.42 $704.26 $1,370.16 $29.90 $29.90 $93.55 $52.87 $146.42 $65.11 $161.17 $237.27 $70.20 $139.39 $138.32 $182.49 $97.61 $1,091.56 $13.51 $13.51

Total EFT000000006646

$1,098.36 $1,098.36

Total Cap/Equip/Ptrl

$129,606.63

3215 Drainage Cheque 068112

Total 068112 EFT000000006618

Date

Inv #

12/20/2016

Description

Amount

SNIDER, PERCY 16/11/23-50 16/11/25-04 16/11/29-02 16/12/01-03

FLAGGING FLAGGING FLAGGING FLAGGING

16/12-LEE RD

MCNICHOLS CONSTRUCTION LTD LEE ROAD CONSTRUCTION

12/20/2016

Total EFT000000006618

Vendor

$196.40 $402.85 $140.68 $301.46 $1,041.39 $11,020.61 $11,020.61

Page 63 of 76

System:

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User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Drainage

Page:

8 $12,062.00

3310 Hardtop Patching Cheque EFT000000006636

Date

Inv #

12/20/2016

Vendor

Description

Amount

TEM ROADWORK 282466 282466 282467 282467

Total EFT000000006636 EFT000000006647 12/20/2016 3077 3077

FLAGGING AND PATCHING FLAGGING AND PATCHING FLAGGING AND PATCHING FLAGGING AND PATCHING WILLIAMS HOT MIX LTD 22.72 T SAND SEAL 26.69 T SAND SEAL

Total EFT000000006647

Total Hardtop Patching

$915.84 $1,831.68 $915.84 $2,747.52 $6,410.88 $2,242.63 $2,634.49 $4,877.12

$11,288.00

3506 Snow Clearing Sidewalks Cheque 068112

Date

Inv #

12/20/2016

Vendor

Description

Amount

SNIDER, PERCY 16/11/21-18 16/11/22-07 16/11/22-07 16/11/22-06 16/11/22-06 16/11/22-05

PLOWING * 2 PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS

Total 068112

Total Snow Clearing Sidewalks

$488.45 $244.22 $244.22 $195.38 $195.38 $170.96 $1,538.61

$1,538.61

3601 Barricds & Sfty Matls Cheque EFT000000006577

Date

Inv #

12/20/2016 24201494

Vendor

Description

BATTLEFIELD EQUIPMENT RENTALS SAFETY CHAPS

Total EFT000000006577

Total Barricds & Sfty Matls

Amount $411.27 $411.27

$411.27

Total Trans

$185,400.67

40 Env 5105 Garb coll Cheque 068112

Date

Inv #

12/20/2016

Vendor

Amount

SNIDER, PERCY 16/11/17-08 16/11/17-08

Total 068112 EFT000000006612

Description

12/20/2016

3 @ $75.00 3 @ $75.00

$228.96 $228.96 $457.92

LUBES

$156.02 $156.02

LEONARD FUELS 1058-753419

Total EFT000000006612

Total Garb coll

$613.94

5110 Gab disp Cheque 068104

Date

Inv #

12/20/2016

Vendor

12/20/2016

SURVEY SURVEY AND WELL REPAIR SURVEY SURVEY SURVEY

$808.99 $1,114.27 $371.42 $371.42 $371.42 $3,037.52

PORTLAND DUMP WASTE PORTLAND DUMP / DOZER PORTLAND DUMP / DOZER

$534.24 $651.26 $651.26 $1,836.76

SNIDER, PERCY 16/11/24-48 16/11/22-49 16/12/01-06

Total 068112 EFT000000006573

Amount

CAMBIUM INC. 2016-19617 2016-19618 2016-19619 2016-19620 2016-19621

Total 068104 068112

Description

ABELL PEST CONTROL INC.

Page 64 of 76

System:

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User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 12363255

Total EFT000000006573 EFT000000006595 12/20/2016 86549 86295

ENVIRO-GUARD PLUS INC. 16/11 MONTHLY LANDFILL 16/10 MONTHLY LANDFILL

8505 8504 8504 8504

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET PORTABLE TOILET PORTABLE TOILET PORTABLE TOILET

Total EFT000000006595 EFT000000006607 12/20/2016

Total EFT000000006607 EFT000000006623 12/20/2016

16/12 - PEST CONTROL

PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000022528 85.82 MT waste 7150-0000221799 14.80 MT WASTE 647-0000022563 10.78 MT WASTE

Total EFT000000006623 EFT000000006635 12/20/2016 K558946

SWISH MAINTENANCE LIMITED odour eliminator

511077

WHALEY, GEORGE 16/11 - LOUGH LANDFILL

Total EFT000000006635 EFT000000006645 12/20/2016 Total EFT000000006645

Total Gab disp

Page:

9 $97.44 $97.44 $42.74 $42.74 $85.48 $117.02 $117.02 $117.02 $117.02 $468.08 $8,120.69 $1,684.75 $984.52 $10,789.96 $51.59 $51.59 $2,977.29 $2,977.29

$19,344.12

5210 Rec Disp/Prc Cheque 068112

Date

Inv #

12/20/2016

Vendor

Description

Amount

SNIDER, PERCY 16/12/01-08 16/11/30-07

GREENBAY RECYCLE BRADSHAW RECYCLE

Total 068112

Total Rec Disp/Prc

$330.72 $330.72 $661.44

$661.44

5305 HHW Cheque EFT000000006581

Date

Inv #

12/20/2016 20160252

Vendor

Description

BRENDAR ENVIRONMENTAL INC. 16/11 - HHW SERVICES

Total EFT000000006581

Amount $3,402.96 $3,402.96

Total HHW

$3,402.96

Total Env

$24,022.46

70 Cem 7000 Health Cheque EFT000000006571

Date

Inv #

12/20/2016

Vendor

Description

1016

1684504 ONTARIO INC. 4 T STONE DUST

1387 1387 1387

D G YOUNGE CONCRETE BURIAL VAULTS 16/11 - BURIALS 16/11 - BURIALS 16/11 - BURIALS

Total EFT000000006571 EFT000000006593 12/20/2016

Total EFT000000006593

Amount $295.10 $295.10 $712.32 $457.92 $407.04 $1,577.28

Total Health

$1,872.38

Total Cem

$1,872.38

80 Rec 8000 Rec Cheque 068108

Total 068108

Date 12/20/2016

Inv #

Vendor

FISHER, DAVE 16/12/05- STORR REC 16/12/05- STORR REC

Description 16/12/05- STORR REC TOP UP CA INCREASE

Amount $30.60 $0.30 $30.90

Page 65 of 76

System:

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User ID:

srummell

068112

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

12/20/2016

Total 068115 EFT000000006570

12/20/2016

Total EFT000000006583 EFT000000006589 12/20/2016

VOTARY, RICHARD PLOWING

23736

1622411 ONTARIO LTD. SNOW REMOVAL * 5

CAMPBELL, ANNIE 16/12/05- STORR REC 16/12/05- STORR REC 16/12/05- STORR REC TOP UP CA INCREASE CRAINS’ CONSTRUCTION LTD. 14944-HOLDBACK INV. 14944 - CERT #1 HOLDBACK

Total EFT000000006589 EFT000000006596 12/20/2016

Total EFT000000006596 EFT000000006600 12/20/2016 Total EFT000000006600 EFT000000006611 12/20/2016

2016 SEASON GRASS CUTTING 2016 SEASON GRASS CUTTING

16/12/03-02 12/20/2016

Total EFT000000006570 EFT000000006583 12/20/2016

$30.60 $0.30 $30.90 $6,550.25 $6,550.25 $174.76 $812.22 $986.98

FOX, KEVIN 16/12/05- STORR REC

16/12/05- STORR REC

$30.60 $30.60

FIXED BROKEN CHAIRS

$264.00 $30.60 $0.30 $294.90

KOT, JOHN 16/11-CHAIRS 16/12/05- STORR REC 16/12/05- STORR REC

TOP UP CA INCREASE

LONDRY ALARMS MONTHLY MONITORING MONTHLY MONITORING

PANTREY, AMANDA 16/12/05- STORR REC 16/12/05- STORR REC SECRETARY ROLLINS, ELLWOOD 16/12/05- STORR REC 16/12/05- STORR REC

$26.46 $26.46 $52.92 $65.00 $65.00 $30.60 $30.60

SLEETH, SARAH 16/12-14 16/12-14 16/12-14

16/12 - CLEANING 16/12 - BOOKING 16/12 - CLEANING

SMITH, ROBERTA 16/12/05- STORR REC 16/12/05- STORR REC 16/12/05- STORR REC TOP UP CA INCREASE

Total EFT000000006631 EFT000000006633 12/20/2016 232584

SUNDANCE GARDENS LAWNS SHRUBS 16/11 LAWN CUTTING

13631737

SUPERIOR PROPANE INC. 632.30 L @ $0.5224

K558946

SWISH MAINTENANCE LIMITED cleaning supplies

205912

TROUSDALE’S HOME HARDWARE VENT COVER

Total EFT000000006633 EFT000000006634 12/20/2016 Total EFT000000006634 EFT000000006635 12/20/2016 Total EFT000000006635 EFT000000006639 12/20/2016 Total EFT000000006639 EFT000000006648 12/20/2016

$254.40 $254.40

FURNACE MAINTENANCE HRV MAINTENANCE

Total EFT000000006625 EFT000000006630 12/20/2016

Total EFT000000006630 EFT000000006631 12/20/2016

$130.00 $130.00

EVERTEMP INC

186829 186829

Total EFT000000006620 EFT000000006625 12/20/2016

$7,168.31 $2,645.76 $9,814.07

29705 29707

Total EFT000000006611 EFT000000006615 12/20/2016

Total EFT000000006615 EFT000000006620 12/20/2016

SNIDER, PERCY 2016-06 2016-06

Total 068112 068115

Page:

WOOD, ALVIN 16/12/05- STORR REC

16/12/05- STORR REC

Total EFT000000006648

Total Rec

$350.00 $50.00 $15.00 $415.00 $30.60 $0.30 $30.90 $1,086.25 $1,086.25 $269.23 $269.23 $125.70 $125.70 $9.66 $9.66 $30.60 $30.60

$20,238.86

8210 VCA Cheque 068100

Date 12/20/2016

Inv #

Vendor

Description

ATKINSON HOME BUILDING CENTRE

Amount

Page 66 of 76

System:

12/15/2016

User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

SUPPLIES FOR SIGN

$13.08 $13.08

REPLACEMENT TIRES FOR RACERS

Total 068101

$180.00 $180.00

Total VCA

$193.08

072517 Total 068100 068101

12/20/2016

BATES, DON 2016101

8215 VCA-xms4kds Cheque 068114

Date

Inv #

12/20/2016 2016095

Vendor

Description

VAN CAMP, NICOLE CFK DONATIONS

Total 068114

Total VCA-xms4kds

Amount $300.00 $300.00

$300.00

8220 VMC Cheque 068102

Date

Inv #

12/20/2016

Vendor

Description

BAYSIDE MEDICAL SUPPLIES INC MONITOR BPTRU BPM-200 BP MONITOR

Amount

Total 068102

$1,118.37 $1,392.11 $2,510.48

Total VMC

$2,510.48

Total Rec

$23,242.42

45604 1988

90 Plan 9000 Plan Cheque EFT000000006591

Date

Inv #

12/20/2016 141825 141823 141869 141868 141863 141861 141858 141857 141856 141855 141854 141870

Vendor

Description

CUNNINGHAM SWAN CARTY OMB APPEAL STRICELJ OMB APPEAL HARTINGTON SUB PLANNING ADVICE PLANNING ADVICE: TRAILER PLANNING ADVICE: RSC PLANNING ADVICE: SEC.41 PLANNING ADVICE: VAZZIO PLANNING ADVICE: CONCERT ISSUE PLANNING ADVICE: NARROW WATER PLANNING ADVICE: OP INTERPRET PLANNING DISBURSMENTS PLANNING GENERAL ADVICE

Total EFT000000006591

Amount $1,377.32 $1,148.11 $305.28 $712.32 $127.20 $152.64 $101.76 $127.20 $127.20 $228.96 $54.56 $508.80 $4,971.35

Total Plan

$4,971.35

Total Plan

$4,971.35

99 9999 Cheque 068140

Total 068140 068141 Total 068141 068142 Total 068142 068143 Total 068143 EFT000000006626

Date

Inv #

12/20/2016

Description

CRADJ4544-1 CRADJ4545-1 CRADJ4546-1 CRADJ4547-1

THE NATURE CONSERVANCY OF CANADA 060050173000000 060050138000000 060050170000000 0100500050000000

CRADJ4538-1

CLARK NORMAN RUSSELL Tax Refund From 060 060 01700

CRADJ4541-1

WELCH MARIE LUCIE RAQUEL 060050083000000

CRADJ4543-1

ROBINSON NICOLAS MCRAE 060040053000000

12/20/2016

Vendor

Amount $48.98 $208.30 $895.27 $6,236.75 $7,389.30 $1,138.31 $1,138.31 $106.37 $106.37 $225.59 $225.59

ROSEN ENERGY GROUP

Page 67 of 76

System:

12/15/2016

User ID:

srummell

1:32:49 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 602321 602322 602296 601923 601924 601925 601926 601927 601928 602469 602467 602468 602470 602472 602471 602956 602957

Total EFT000000006626

P 1806.6 L CLR @ $0.8610 P 598.3 L MKD @ $0.7230 SUN 1564.9 L CLR @ $0.8560 F 3325.6 L GAS @ $0.8170 F 2179 L CLR @ $0.8067 F 326.2 L MKD @ $0.6720 B 173.5 MKD @ $0.6720 B 1094.5 L CLR @ $0.8067 B 453.8 L GAS @ $0.8170 F 592.7 L MKD @ $0.7040 F 2200.5 L GAS @ $0.8510 F 1831.6 L CLR @ $0.8370 B 529.1 L GAS @ $0.8510 B 147.2 L MKD @ $0.7040 B 705.9 L CLR @ $0.8370 F 1500.7 L GAS @ $0.8580 F 2875.3 L CLR @ $0.8534

Page:

12 $1,582.86 $440.17 $1,363.12 $2,764.84 $1,788.74 $223.07 $118.64 $898.47 $377.27 $424.60 $1,905.59 $1,560.04 $458.18 $105.45 $601.24 $1,310.26 $2,496.97 $18,419.51

Total

$27,279.08

Total

$27,279.08

Total

$1,715,286.06

Page 68 of 76

STAFF REPORT FIRE DEPARTMENT PREPARED:

December 15, 2016

AGENDA DATE:

December 20, 2016

SUBJECT: Emergency Program Committee RECOMMENDATION: For Information only. BACKGROUND: At the council meeting on December 6, 2016, Council approved the establishment of the Emergency Management Program Committee and the appointment of a Chair, that meets our legislated requirement under the Emergency Management and Civil Protection Act, RSO 1990 O. REG 380/04, s.11 (2). Council requested that our program committee meet before the end of 2016 and review our emergency plan and provide our meeting schedule for 2017. The program committee including the Mayor met December 13, 2016, our emergency plan was reviewed and updates to our emergency contact list were submitted as well as recommendations to some of our HIRA’s. The following is a list of tentative dates for 2017. January 2017 June 2017 September 2017 (exercise date) December 2017 With this work done as well as our table top exercise, the Township has now met our requirements for 2016

Submitted/approved by:

Prepared By:

Rick Chesebrough Fire Chief, CEMC, CFEI

Page 69 of 76

PLANNING REPORT Township of South Frontenac Prepared for Council

Planning Department

Date of Agenda: December 20, 2016 Date of Report: December 16, 2016 Subject: Decision on Minor Variance Application MV-42-16-L: Part Lot 7, Concession V, Loughborough District, Township of South Frontenac: Laframboise

Summary of Recommendation: The recommendation is that the Council receive the Planning Report dated December 16, 2016 for information and consideration.

Purpose of the Report: The purpose of this report is to bring to Council information about the decision made on an application for a minor variance on Sydenham Lake that was contrary to the recommendations of the Planning Department and the Conservation Authority.

Background On December 8, 2016, the Committee of Adjustment approved a minor variance to demolish a 754 square foot seasonal dwelling located 0.8 metres (2.6 feet) from the highwater mark of Sydenham Lake and to construct a one and a half storey new dwelling with a full walk out basement to be located 10.4 metres (34 ft.) from the lake. The footprint of the new building would be 1,018 square feet. Attachment #1 shows the subject property location and Attachment #2 shows the approximate locations of the existing structure and the proposed dwelling. The decision went against the recommendation of the Planning Department and the Cataraqui Region Conservation Authority who both recommended that the application be deferred to find another more appropriate building location further from the lake on which to build. The 0.48 acre lot appeared to be a more than able to accommodate development much further from the lake.

Recommendation The Planning Report dated December 16, 2016 is for Council’s information and consideration. attachments LaframboisReport

Page 70 of 76

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Page 71 of 76 I

Page 72 of 76

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

December 15, 2016

AGENDA DATE:

December 20, 2016

SUBJECT: 2016 Year in Review RECOMMENDATION: For Information BACKGROUND: As Council closes the book on its second full year in office, it is helpful to look back and recognize both the volume of issues that have come before Council in 2016, to celebrate the successes and to look forward to the upcoming year. This report is not indented to chronicle all the work that is done on a day to day basis in serving our community, rather it is an overview of the highlights from the 2016 Council and Committee Agendas. None of this could be accomplished without the expertise and commitment of staff. And while the listing highlights activity at Council, it is the day to day service of our front line staff, volunteers and managers that our citizens and visitors experience and count on. They are the backbone of our success. 2016 Year in Review: • • • • • • • • • • • • • • • • • • • • • • • • •

22 Council meetings, 22 COW meeting totaling 94.5 hours of meetings 26 notices of motion 64 public delegations 25 public meetings 53 planning reports 21 procurement reports 4 Town Hall District meetings Annual Lake Association meeting Implemented shared service agreement for IT services Missed the regular input of Councillor Robinson, due to health issues Commissioned an Organizational Review Adopted an Investment Policy Reviewed the Development Process Completed a Zoning Housekeeping Bylaw, currently under appeal to OMB Adopted the Harrowsmith CIP Implemented AVL on the Township fleet Worked through and continue to work on several contentious developments, including multiple OMB Appeals Reworked Sydenham Parking Bylaw Began first phase of Harrowsmith Intersection improvements Successfully negotiated a new 3 years collective Agreement with CUPE Adopted a Customer Service Policy Fourth and final Sand and Salt Storage unit underway in Storrington Business case for Seniors Housing project underway Committed to hiring a Manager of Development Services and restructuring the management team Decided to seek delegated authority for Subdivisions from the County

Page 73 of 76

STAFF REPORT CLERKS DEPARTMENT • • • • • • • • • • • • • • • •

Joint Frontenacs meeting on Infield Communications study Policy and Procedure establishing thresholds for budget variances Approved 16 FIT 5.0 Solar projects Utilized a temporary road closing to successfully install the culvert on Westport Rd. Completed work at the Point (shoreline, field and fence) Hired a summer student to serve as a Township Ambassador and Museum Guide. Completed a Township wide Recreation Survey Developed revised Planning Fees ready for adoption Completed purchase of Perth Road Fire Hall Site Considered the merits of borrowing for major infrastructure Adopted New Notice Bylaw Joint tender for Liability insurance results in significant savings Hired new CBO after lengthy vacancy Fire Hall Tour, Architect Selection and design parameters set Planning for Canada’s 150th Celebrations including legacy project grant submissions and appointing a Canada 150th Community Leader 2017 budget developed that meets the target established by Council

Submitted/approved by: Wayne Orr, CAO

Page 74 of 76

12-14-‘16 09:10 FROM-

T-524 P0001/0001 f-306

th December 13’”, 2016

Township of South Frontenac P.O. Box 100

4432 GeorgeStreet Sydenham,Ontario

KOH2TO Attention: Municipal Clerk and Members ofCouncil To Whom it May Concern:

I amwritingto you asa long-time resident ofSouthFrontenac. Yesterday, Monday, December

12 , 1 lefthometo startmylongcommute toworkwhen,duetothebadweather, myvehicle

ended up in a ditch. Fortunately for me, a very .kind municipal snowplow driver sawmy ptedicament andstoppedto assistme. Hehelpedme getmy car outofthe ditch,whichallowed meto continueonmy wayto work.

I am sharing this event with you as I wanted to thank the driver for helping me on that very snowyday. Unfortunately, I didnot gethisnaine. Whatcouldhavebeena disastrousdayended upbeingbrightenedbythekindnessofa stranger. I would also like to thank you, as members of Council, aswell as Mark Segsworth, Director of

Works,asobviouslyyou all embracetheculture ofsupportingyourresidents. My deepestappreciationis extendedto all ofyou. Sincerely,

H^-^ Januszkiewicz

33tOHeskaCourt Invacary, Ontario KOH 1X0

Page 75 of 76

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-81

A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of December 20, 2016 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 20th day of December, 2016. Read a first and second time this 20th day of December, 2016. Read a third time and finally passed this 20th day of December, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 76 of 76

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