Body: Council Type: Minutes Meeting: Regular Date: December 20, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council December, 20, 2016 Time: 6:00 PM Location: Council Chambers Meeting # 42 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-42-1 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the Council meeting of December 20, 2016 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session
a)
Resolution Resolution No. 2016-42-2 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the Council meeting of December 20, move into closed session to discuss matters about an identifiable individual. Carried
b)
Matters about an Identifiable Individual - to be raised by Councillor Sleeth
c)
Resolution - Move out of closed session Resolution No. 2016-42-3 Moved by Councillor Revill Seconded by Councillor Sleeth THAT Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Rise and Report
a)
Staff have been directed to review the procedural by-law and investigate the development of a “Code of Conduct” for Council members. Council observed a moment of silence in remembrance of Councillor Bill Robinson who passed away on December 15, 2016.
Public Meeting
a)
Resolution
Minutes of Council December, 20, 2016 Resolution No. 2016-42-4 Moved by Councillor Sutherland Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: Closing of Road Allowances, Part Lot 16 between Concessions VIII & IX and between Lot 15 and 16, Concession IX, Bedford District Carried b)
Closing of Road Allowance, Part Lot 16 between Concessions VII & IX and between Lots 15 and 16, Concession IX, Bedford District; Jones Lindsay Mills explained that this application proposes to transfer ownership of two unopened road allowances to facilitate the sale of 100 acres of Township land. He noted that a request to purchase a vacant 100 acre property was brought to the Committee of the Whole on a number of occasions over the past two years but because of access issues resulting from difficult terrain and multiple ownership, the matter did not progress to conclusion. The proposal is to close a 20 metre long portion of each road allowance and to transfer these portions to the abutting owner. There were no comments from Council or the public. Resolution No. 2016-42-5 Moved by Councillor Sutherland Seconded by Councillor Revill THAT an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
Minutes of December 6, 2016 Council meeting Resolution No. 2016-42-6 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approve the minutes of the December 6, 2016 Council meeting. Carried
b)
Minutes of December 13, 2016 Committee of the Whole meeting Resolution No. 2016-42-7 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the minutes of the December 13, 2016 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Angela Maddocks, Executive Assistant, re: Notice of Motion - Bill C-274 Unfair Taxation on Family Business Transfers Resolution No. 2016-42-8 Moved by Councillor Revill Seconded by Councillor Sutherland
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Minutes of Council December, 20, 2016 THAT Council support the Private Member’s Bill to end unfair taxation on family business transfers outlined in Bill C-274. Carried b)
Louise Fragnito, Treasurer, re: Asset Management Plan Update Resolution No. 2016-42-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the Updated Asset Management Plan as presented on December 13 (with minor amendments); And that staff continue to review, expand and update the plan on an ongoing basis, subject to Council approval. Carried
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Planning Fees See By-law 2016-79
b)
Louise Fragnito, Treasurer, re: Credit Card Processing - Rate Fee Change Resolution No. 2016-42-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize the CAO to enter into an Agreement with Paymentus to revise the credit card payment processing fee rate for the Township. Carried
c)
Louise Fragnito, Treasurer, re: Lyons Landing Parkland Fee Resolution No. 2016-42-11 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve the amendment to the parkland fees on lots 1 to 4, 6 to 13, 15 to 21, 40 to 45, 47 to 49 to the amount of $15,000 and that parkland fees on all other lots continue to be collected as per under the subdivision agreement. Carried
d)
Louise Fragnito, Treasurer, re: 2017 Budget Approval including PSAB Councillor Sleeth made a motion to defer with Deputy Mayor Roberts seconding his motion, however the motion to defer was lost with only 3 in favour. A recorded vote was requested. Councillor Barr, Councilor McDougall, Councillor Revill and Councillor Sutherland voted in favour with the remaining four Council members voting against making the resolution “defeated”. Resolution No. 2016-42-12 Moved by Councillor McDougall Seconded by Councillor Barr
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Minutes of Council December, 20, 2016 THAT Council approve and adopt the combined 2017 Capital and Operating budgets requiring $18,624,708 to be raised by taxation. And that Council also approve the 2017 PSAB budget as attached. Defeated. e)
Wayne Orr, Chief Administrative Officer, re: Declaration of Vacant Office Resolution No. 2016-42-13 Moved by Councillor Schjerning Seconded by Councillor McDougall WHEREAS Councillor Robinson passed away on Thursday December 15, 2016 AND WHEREAS in accordance with the Municipal Act Section 259, the office held by Councillor Robinson became vacant as of December 15, 2016 as a result of his extended absence NOW THEREFORE the Council of the Corporation of the Township of South Frontenac in accordance with Section 262 of the Municipal Act declares the office held by Councillor Robinson to be vacant. AND THAT staff be directed to lower municipal flags to half-mast in honour of Councillor Robinson and his dedicated and faithful service to this community. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Updated Integrated Accessibility Standards Regulation Policy Resolution No. 2016-42-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the updated Integrated Accessibility Standards Regulation (IASR) Policy as a part of the compliance requirements of the Accessibility for Ontarians with Disabilities Act (AODA). Carried
g)
Wayne Orr, Chief Administrative Officer, re: Committee of Adjustment Appointments for 2017 See By-law 2016-80
Committee Meeting Minutes
a)
South Frontenac Rides meeting of October 25, 2016
b)
South Frontenac Rides meeting of December 5, 2016 It was noted that a Sydenham Lakes and Trails Festival is being planned. Resolution No. 2016-42-15 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: South Frontenac Rides meeting held October 25, 2016 South Frontenac Rides meeting held December 5, 2016
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Minutes of Council December, 20, 2016 Carried 11.
By-Laws
a)
By-law 2016-76 - Road Closing - Con VII & IX, Part Lot 16 and Con IX, Lots 15 & 16 Resolution No. 2016-42-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the following by-laws be given first and second reading: By-law 2016-76 By-law 2016-77 By-law 2016-78 By-law 2016-79 By-law 2016-80 Carried Resolution No. 2016-42-17 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2016-76, being a by-law to stop up, close and sell portions of an unopened road allowance in Part of Lot 16, between Concessions VII and IX and between lots 15 & 16, Concession IX, Bedford District, be given third reading signed and sealed. Carried
b)
By-law 2016-77 - Integrated Accessibility Standards Regulation Policy Resolution No. 2016-42-18 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-77, being a by-law to rescind By-law 2009-39 and Resolution 2015-34-12 and approve an updated Integrated Accessibility Standard Regulation Policy be given third reading, signed and sealed. Carried
c)
By-law 2016-78 - Credit Card Processing Services Resolution No. 2016-42-19 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2016-78, being a by-law to repeal By-law 2014-27, a by-law to establish a service fee for credit card processing services, be given third reading, signed and sealed. Carried
d)
By-law 2016-79 - Planning Application Fees Resolution No. 2016-42-20 Moved by Deputy Mayor Roberts Seconded by Councillor Barr
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Minutes of Council December, 20, 2016 THAT By-law 2016-79, being a by-law to prescribe a tariff of fees for the processing of applications made in respect of planning matters, be given third reading signed and sealed. Carried e)
By-law 2016-80 - Appoint Council Members to Committee of Adjustment Resolution No. 2016-42-21 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2016-80, being a by-law to appoint Councillors to the Committee of Adjustment for 2017 be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Rick Chesebrough, Fire Chief, re: Emergency Program Committee
c)
Lindsay Mills, Planner, re: Minor Variance Decision - MV-42-16-L, Concession V, Part Lot 7
d)
Wayne Orr, Chief Administrative Officer, re: 2016 Year in Review
Information Items
a)
Mirka Januszkiewicz, re: Appreciation for Assistance from Public Works Department
Notice of Motions - n/a
Announcements
a)
Mayor Vandewal extended Christmas greetings and reminded Council of the funeral arrangements for the late Councillor Bill Robinson.
b)
Councillor Sleeth congratulated Mayor Vandewal on becoming Warden for Frontenac County.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-81 Resolution No. 2016-42-22 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-81, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 20 day of December, 2016. Carried Resolution No. 2016-42-23 Moved by Councillor Barr Seconded by Deputy Mayor Roberts
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Minutes of Council December, 20, 2016 THAT By-law 2016-81, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 20 day of December 2016. Carried 19.
Adjournment
a)
Resolution Resolution No. 2016-42-24 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the Council meeting of December 20, 2016 be adjourned at 7:48 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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