Body: Council Type: Minutes Meeting: Regular Date: June 20, 2023 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council June, 20, 2023
Township of South Frontenac Council Meeting Minutes
Meeting # 24 Time:7:00 p.m. Location: Council Chamber - Virtual Via Zoom Present: Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Absent: Norm Roberts (Vacation) Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Shelley Stedall - Director of Corporate Services and Treasurer, Troy Dunlop - Manager of Engineering and Capital Projects, Tim Laprade Manger of Recreation & Facilities, Christine Woods - Senior Planner
1
Call to Order
a)
Resolution Resolution No. 2023-24-01 Moved by Councillor Godfrey Seconded by Councillor Pegrum That the Council meeting of June 20, 2023 be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2023-24-02 Moved by Councillor Trueman Seconded by Councillor Leonard That the agenda be amended to withdraw Business Item 10. a) Municipally Significant Event Designation for the Bellrock Community Hall – Summer Social Fundraising Event at the request of the applicant, and as amended, be approved. Carried
4
Scheduled Closed Session
a)
There was none.
5
Recess
a)
Not applicable.
6
Public Meeting
a)
Resolution - Public Meeting to Order
Minutes of Council June, 20, 2023 Resolution No. 2023-24-03 Moved by Councillor Ruttan Seconded by Councillor Morey That the public meeting be called to order. Carried b)
Notice of Collection and Public Meeting Introduction
c)
The Clerk spoke to the Notice of Collection and provided the Public Meeting Introduction.
d)
Public Meeting - Zoning By-law Amendment Application - PL-ZBA-20230048, Bob’s Lake Co-Operative (ZanderPlan), Bedford District This report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0048 for Bob’s Lake Co-Operative properties on Badour Road, Co-op Lane, Donalds Lane and Nightingale Lane. If approved, the zone on the properties would be changed from Limited Service Residential – Waterfront Special Provision (RLSW-3) to a new RLSW-XX zone.
e)
Ms. Zander, Applicant and Ms. Woods conducted a PowerPoint presentation regarding the application. Mayor Vandewal indicated that the application should be seen as a positive step forward. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment.
f)
Public Meeting - Zoning By-law Amendment Application - PL-ZBA-20230049, Michael Deodato (Beach) 5356 New Morin Road Unit A This report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0049 for a property municipally known as 5356 New Morin Road Unit A. If approved, the zone on a portion of the subject lands would be changed from Rural (RU) to Rural – Special Provision (RU-73).
g)
Ms. Woods conducted a PowerPoint presentation regarding the application. In response to questions from Councillor Leonard, Ms. Woods provided further clarification regarding the proposed setbacks and former sand pit. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment.
h)
Public Meeting - Zoning By-law Amendment Application - PL-ZBA-20230058, Dianna Smith (Boulevard Group), 1006 Busch Lane Unit A This report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0058 for a property municipally known as 1006 Busch Lane Unit A. If approved, a holding symbol would be placed on the Rural (RU) zone on a portion of the subject lands.
i)
Ms. Woods conducted a PowerPoint presentation regarding the application.
Page 2 of 8
Minutes of Council June, 20, 2023 In response to a question from Councillor Trueman, Ms. Woods provided further clarification regarding the holding symbol. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment. j)
Resolution - Close Public Meeting Resolution No. 2023-24-04 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That the public meeting be closed. Carried
7
Delegations
a)
Darlene Clement and Chris Hammer were present to speak to Council regarding support for the Sydenham Highschool Reunion.
8
Briefings
a)
There were none.
9
Approval of Minutes
a)
Resolution Resolution No. 2023-24-05 Moved by Councillor Godfrey Seconded by Councillor Ruttan That the minutes of the May 30, 2023 Council meeting and the June 6, 2023 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Municipally Significant Event Designation for the Bellrock Community Hall – Summer Social Fundraising Event
b)
Withdrawn (See Approval of Agenda)
c)
EA-2023-002 (Hulse) – Encroachment Agreement Request Resolution No. 2023-24-06 Moved by Councillor Leonard Seconded by Councillor Trueman That Council approve, in principle, the draft Encroachment Agreement, attached as Attachment #5, to recognize the encroachment of the accessory building, being a detached garage and a portion of the driveway; and That Council direct staff to prepare a subsequent report containing a by-law and complete Encroachment Agreement for Council approval following the conclusion of the sale of 195 Riders Lane. Carried
d)
Noise By-law Exemption Requests Resolution No. 2023-24-07
Page 3 of 8
Minutes of Council June, 20, 2023 Moved by Councillor Pegrum Seconded by Councillor Ruttan That Rose Hahn be granted an exemption from Section 3 Clause f) of By-law Number 2015-41, As Amended, “A By-Law To Prohibit And Regulate Noise Within The Township Of South Frontenac”, to permit amplified music for a Celebration of Life on July 8, 2023 from 2:00 pm to 11:00 pm., at 1001 Lines Lane, Perth Road. That Ryan Arcand be granted an exemption from Section 3 Clause f) of By-law Number 2015-41, As Amended, “A By-Law To Prohibit And Regulate Noise Within The Township Of South Frontenac”, to permit a home based wedding with live music, followed by amplified music from 1:00 pm on July 15, 2023 until 11:00 p.m. on July 15, 2023, at 2535 Sands Road, Battersea. Carried Resolution No. 2023-24-08 Moved by Councillor Pegrum Seconded by Councillor Ruttan That Charlene Lyon be granted an exemption from Section 3 clauses e) and f) of By-law Number 2015-41, As Amended, “A By-Law To Prohibit And Regulate Noise Within The Township Of South Frontenac”, to permit a motorcycle rally and amplified music from 9:00 am to 11:00 pm on August 4, 5, 6 and 7, 2023 at 4625 Wolfe Swamp Road, Harrowsmith. Deferred (See Motion to Defer which Carried) Resolution No. 2023-24-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That the Noise By-law Exemption Application regarding 4625 Wolfe Swamp Road be deferred to the July 18, 2023 Council meeting in order for the applicant to provide additional information. Carried e)
Gravel Road Granular Renewal Program - 2023 Resolution No. 2023-24-10 Moved by Deputy Mayor Sleeth Seconded by Councillor Leonard That Council direct staff to advance the proposed gravel road renewal program on Ramparts Road, Burridge Road, and Garrett Road as part of the 2023 program. Carried
f)
Municipally Significant Event Designation for 2023 Frontenac Farmers Market Special Events Resolution No. 2023-24-11 Moved by Councillor Ruttan Seconded by Councillor Pegrum That Council designate the Frontenac Farmers Market Special Events on July 14th, August 4th, and October 13th, 2023, from 3:00 pm – 7:00 pm at Centennial Park in Harrowsmith as municipally significant event as required by the Alcohol & Gaming Commission of Ontario (AGCO) for a Special Occasion Permit (SOP) for the sale and consumption of alcohol at the events. Carried
g)
Award of Tender PS-2023-18 Glendower Net Sport Courts Upgrades Resolution No. 2023-24-12
Page 4 of 8
Minutes of Council June, 20, 2023 Moved by Councillor Godfrey Seconded by Councillor Pegrum That Council approve the bid submission from Jeff Wallen’s Construction in the amount of $177,967.05 (including HST Rebate) for tender PS-2023-18 – Glendower Net Sport Court Upgrades; That Council authorize the Public Services Department to enter into an agreement with Jeff Wallen’s Construction for a revised contract amount of $154,521.54 (including HST rebate); and That Council authorize a project budget increase in the amount of $34,521.54 to be funded from the Asset Investment Reserve. Carried h)
Davidson Beach Access Improvements Resolution No. 2023-24-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That Council accept the recommendation of the Public Services Department to proceed with minor site improvements to the Davidson Beach pathway to improve access. Carried
i)
Speed Limit Reviews – Various Roadways (2023) Resolution No. 2023-24-14 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That Council approve the implementation of speed limit changes reflective of the TAC Speed Limit recommendations outlined on Page 3. of the Report dated June 20, 2023; and That Council direct staff to prepare an amendment to the Roads, Traffic and Parking Bylaw 2000-01 to incorporate the proposed speed limit change on all five sections of road. Carried
11
Advisory Committee Reports or Minutes
a)
There were none.
12
Reports Requiring Approval of By-laws
a)
Zoning By-law Amendment Application - PL-ZBA-2023-0049, Michael Deodato (Beach) 5356 New Morin Road Unit A Resolution No. 2023-24-15 Moved by Councillor Morey Seconded by Councillor Ruttan That By-law 2023-52 to amend the zoning on lands known as 5356 New Morin Road Unit A, Part of Lot 1, Concession 8, District of Portland, Township of South Frontenac be given first and second reading. Carried Resolution No. 2023-24-16 Moved by Councillor Godfrey Seconded by Councillor Leonard That By-law 2023-52 be given third reading, signed and sealed. Carried
Page 5 of 8
Minutes of Council June, 20, 2023 b)
Zoning By-law Amendment Application - PL-ZBA-2023-0058, Dianna Smith (Boulevard Group), 1006 Busch Lane Unit A Resolution No. 2023-24-17 Moved by Councillor Leonard Seconded by Councillor Godfrey That By-law 2023-53 to amend the zoning on lands known as 1006 Busch Lane Unit A, Part of Lot 9, Concession 10, District of Loughborough, Township of South Frontenac be given first and second reading. Carried Resolution No. 2023-24-18 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-law 2023-53 be given third reading, signed and sealed. Carried
c)
Subdivision Agreement – Hartington Subdivision –Township of South Frontenac (Hartington) – County File #10T-2013/002 Resolution No. 2023-24-19 Moved by Councillor Ruttan Seconded by Councillor Morey That By-law 2023-54 to authorize the Mayor and Clerk to enter into a subdivision agreement with 1278840 Ontario Limited for the Hartington Phase 1 Plan of Subdivision be given first and second reading. Carried Resolution No. 2023-24-20 Moved by Councillor Leonard Seconded by Councillor Trueman That By-law 2023-54 be given third reading, signed and sealed. Carried
d)
Amendments to Water Services Charges By-law Resolution No. 2023-24-21 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-law 2023-55, attached as Exhibit A, being “A By-law To Amend By-law 2009-08, As Amended, “A By-law Respecting Water Service Charges in South Frontenac Township” be given first and second reading. Carried Resolution No. 2023-24-22 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That By-law 2023-55 be given third reading, signed and sealed. Carried
13
Reports for Information
a)
Bill 97 and Draft Provincial Policy Statement (2023) - Update This report summarized the effect of Bill 97, Helping Homebuyers, Protecting Tenants Act, 2023 and proposed updates to the Provincial Planning Statement (2023).
b)
Public Services Department Quarterly Update
Page 6 of 8
Minutes of Council June, 20, 2023 The report provided Council with the Public Services Department second quarter update. 14
Committee of the Whole
a)
There was none.
15
Information Items
a)
There were none.
16
Notice of Motions
a)
Notice of Motion – Regulation of Floating Homes Resolution No. 2023-24-23 Moved by Councillor Ruttan Seconded by Deputy Mayor Sleeth That Council approve the following recommendations:
- Whereas Transport Canada issued by Order of the Port of Victoria Harbour Master, on November 1, 2001, the Standards for Float Homes, and Live Aboard Vessels in Victoria Harbour; and Whereas Transport Canada has yet to apply the same standards to floating containers and/or floating homes in Ontario; Therefore Be It Resolved That Council authorize staff to draft and send a letter to Transport Canada and the Minister of Transportation, requesting that Transport Canada apply the same standards as outlined within the Standards for Float Homes and Live-Aboard Vessels in Victoria Harbour; and That a copy of the letter be provided to Scott Reid, M.P., Lanark-FrontenacKingston.
- That Development Services staff prepare a Report to Council regarding the ability of the Township of South Frontenac to regulate floating containers and/or floating homes. Carried
b)
Deputy Mayor Sleeth submitted a Notice of Motion regarding the Sydenham Highschool – 150th Reunion. Councillor Morey submitted a Notice of Motion regarding Township Recreation Facilities and Programing in relation to accessibility.
17
Rise and Report regarding County Council and External Boards
a)
Police Services Board
b)
Councillor Pegrum provided Council with an update regarding the Zone II Board Meeting, OPP Action Plan and the Community Safety and Policing Act.
18
Announcements/Statements by Councillors
a)
Mayor Vandewal noted that summer employees are working on addressing brush removal.
19
Closed Session (if requested)
20
Confirmatory By-law
Page 7 of 8
Minutes of Council June, 20, 2023 a)
Resolution Resolution No. 2023-24-24 Moved by Councillor Trueman Seconded by Councillor Leonard That By-law 2023-56, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023-24-25 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2023-56, being the confirmatory by-law, be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2023-24-26 Moved by Councillor Ruttan Seconded by Councillor Godfrey That the Council meeting of June 20, 2023 be adjourned at 9:06 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 8 of 8
