Body: Council Type: Minutes Meeting: Regular Date: September 20, 2011 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council th September 20th, 2011
Meeting No. 30 Time: 7:00 p.m. Location: Sydenham
The Volunteer Recognition Awards for 2011 were presented prior to the Council meeting chaired by Mike Howe. The recipients were as follows: Doug Lovegrove John Trousdale
A copy of each citation is attached.
Mayor Davison extended his sincere appreciation to the Volunteer Award
recipients and all volunteers who support various projects throughout the township Present:
Mayor, Deputy Mayor Councillors,
Gary Davison Mark Tinlin
John McDougall AUan McPhail Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Clerk-Administrator, Mark Segsworth, Public Works
Manager, Angela Maddocks, Confidential Secretary 1.
CaU to Order Resolution No. 2011-30-01
Moved by Councillor McDougall Seconded by Councillor McPhaU
THAT the Council meeting of September 20th’ 2011 be convened at 7:00 p.m. Carried.
Declarations of Pecuniary Interest
Councillor Naish declared a pecuniary interest with respect to Page 11 of the Accounts Payable Voucher. 3.
Delegations
(a) Kathy DePlanche - request for installation of sidewalks on Bedford Road
Council was circulated a copy of the petition from residents requesting the installation of a sidewalk along Bedford Road for approximately 0.9 kilometres.
Ms. DePlanche expressed concerns about the safety of students that walk to school, joggers, skateboarders and cyclists using this section of the road. Mayor Davisou thanked Ms. DePlanche for her presentation and recognized the problem. This matter will be forwarded to the Public Works Services Committee. 4.
Public Meeting - nil
Approval of Minutes
(a) Council Meeting Resolution No. 2011-30-02
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2
September 20th, 2011
Moved by Councillor McPhaU Seconded by Councillor McDougaU
THAT the minutes of the September 6th, 2011 Council meeting be approved. Carried. 6.
Business Arising from the Minutes
Deputy Mayor Tinlin referred to the concerns regarding Bedford Hall. He felt it was important to review the entire structure and felt this should be
looked at soon. He questioned the time frame involved in this process. Wayne Orr spoke to the process and indicated that this item will go back to
the agenda for the next South Frontenac Recreation Committee meeting as a capital budget item.
Councillor Stowe commented that the only reason the structural review was
deferred was due to the mold issue. He noted that he will be recommending this be reviewed in 2012. He stated that there is rotting around the back entrance which will need to be addressed.
Mayor Davison agreed that all of the issues need to be looked at to determine all of the problems areas. 7.
Reports Requiring Action
(a)
Accounts
Councillor Vandewal stated that he would not be voting on approving the accounts due to the delay in receiving the Accounts Payable Voucher. Resolution No. 2011-30-03
Moved by Councillor McPhail Seconded by Councillor McDougall THAT Council approves the payment of the Accounts Payable Voucher th Carried. dated September 20m, 2011 in the amount of $167,312.52. (b) Report from Ashley Belanger, Recreation Coordinator, re: Cataraqui Trail Donation
Wayne Orr spoke to this report. Del Stowe felt there should be an annual presentation from the Trail Board that would show what the money is going towards items of improvements. Mayor Davison asked if Council wanted the resolution amended to reflect this.
Councillor Naish questioned the levy that South Frontenac pays annually to the Cataraqui Region Conservation Authority and if this was an additional ^_ac.
funding request.
Mayor Davison explained that the Cataraqui Trail is a separate board that operates separately and relies on donations for the maintenance.
Councillor Vandewal suggested that the Conservation Authority could make one presentation for the main levy and the trail. Councillor Stowe explained that there is also “in kind” work done on the
trail by South Frontenac and it is not necessary a monetary donation.
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September 20th, 2011
Councillor McPhaU referenced Councillor Naish’s comments and explained that the CRCA levy is a separate identity and that the Cataraqui Trail Board does not receive any funding from the CRCA.
CounciUor York asked why South Frontenac had started donating to the Cataraqui Trail and questioned how long the township should keep doing tUs.
Mayor Davison noted the significance of the trail in South Frontenac as it is beneficial to our residents. Resolution No. 2011-30-04
Moved by Councillor McDougall
Seconded by Councillor McPhail
THAT Council approve a donation of $5000.00 to enhance trails and offset
capital expenses for property owned by the Cataraqui Region Conservation Authority and operated as the Cataraqui Trail with a yearly review. Carried.
(c) Report from Mark Segsworth, Public Works Manager, re: Increased collection costs due to recycling “all plastics”
Mark Segsworth referred to his report indicating that in May of this year contractors have been picking up extra plastics due to an increased market
for plastics. He noted that there is nothing incorporated in the formula to address this increase that has resulted in extra trips for contractors to dump the materials which also means additional time and costs. He explained that it is difficult to make a comparison with last year as the current collection areas do not reflect the existing district boundaries. Councillor Vandewal did not support the proposed increase to contractors as he felt that if recycling products increase this would mean that the volume of garbage would decrease. He referred to the parks maintenance tender process and he felt it would be unfair to re-evaluate since there is no
formula in place and there should be consistency. Councillor Stowe agreed and referred to increasing gas prices and felt the township would not offer more money to parks maintenance contractors. Councillor McPhail stated that he was not necessarily supportive of the 5% increase but felt Council should look at developing a formula. He felt this should be deferred for the Public Works Services committee to review.
Councillor Robinson commented that the contract did not refer to enlarging the capacity and he felt the contractors should be entitled to extra money. Councillor Naish agreed to defer and asked when these contracts would be up for renewal. He also felt that if the tonnage decreased, the contractor wouldn’t be giving back to the township.
Mark Segsworth indicated that the contract expires September 1st, 2013. He explained that the market for all plastics did not exist at the time and the RFP didn’t address additional streams of recyclable material.
Councillor Vandewal commented that the plastics that were previously not being picked up must have been going into the garbage and our landfill sites.
Councillor York suggested that if an estimate could be obtained of the extra
trips that contractors have had to make, then Council could compare costs.
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September 20th, 2011 Resolution No. 2011-30-05
Moved by Councillor Stowe
Seconded by Councillor McDougall
The following resolution be deferred: “THAT in recognition of the collection of aU “All Plastics”, an increase of 5% be provided to the recycling collection contractors, WJS Renovations and Percy Snider, effective June 2, 2011. This amount will be reviewed prior to December 31, 2011 once a formula has been established to address collection of additional materials.”
Carried.
(d) Report from Wayne Orr, Chief Administrative Officer, re: Amendment to the Procedural By-law See By-law 2011-59 8.
By-laws Resolution No: 2011-30-06
Moved by Deputy Mayor Tinlin
Seconded by Councillor Robinson
THAT the following by-law be given first and second reading: .
By-law 2011-59
Carried.
(a) By-law 2011-59 Resolution No. 2011-30-07
Moved by Councillor Robinson Seconded by Deputy Mayor Tinlin
THAT By-law 2011-59, being a by-law to amend By-law 2007-83, being a by-law to provide for governing the proceedings of the Council, the conduct
of members and the calling of meetings, be read a third time, signed and sealed.
Carried.
- Reports for Information (a) Report from Angela Maddocks, Confidential Secretary, re: Update on the “Notice of Motion” resolution regarding recyclable materials (b) Report from Lindsay Mills, Planning Coordinator, re: Update of Site Plan Agreement and Zoning By-law Amendment in Part of Lot 6, Concession VII, Portland District
Information Items - nil
New Business
(a)
Councillor Vandewal gave a brief update on the Ontario East Municipal Conference he attended in Kingston.
(b)
Councillor Vandewal also questioned the recent changes to tax rates for volunteer firefighters. He wondered if there had been any opportunity for municipalities to provide input.
- Committee Meeting Minutes - nil
In Camera - nU
- Confirmatory By-law Resolution No. 2011-30-08
Moved by Councillor Naish
Seconded by Councillor Vandewal
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September 20th, 2011
THAT By-law 2011-60, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and th second reading this 20"* day of September, 2011.
Carried.
Resolution No: 2011-30-09
Moved by Councillor Vandewal Seconded by Councillor Naish THAT By-law^Oll-60, be read a third time, signed and sealed this 20th of September, 2011.
Carried.
- Ad j oumment Resolution No. 2011-30-10
Moved by Councillor Vandewal Seconded by Councillor Naish
THAT the Council meeting of September 20th, 2011 be adjourned at 7:37 p.m
Carried.
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