Body: Council Type: Minutes Meeting: Regular Date: June 21, 2022 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council June, 21, 2022
TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes Meeting #27 Meeting #27 Date: June 21, 2022 Time:7:00 p.m. Location: Electronic Participation/Council Chambers Council Present in Council Chamber: Mayor Vandewal, Deputy Mayor Leonard, Councillor McDougall, Councillor Morey, Councillor Roberts, Councillor Ruttan, Councillor Sleeth, Councillor Sutherland Council Present via Electronic Participation: Councillor Revill Staff Present in Council Chamber: Louise Fragnito - Chief Administrative Officer, Claire Dodds - Director of Development Services, Troy Dunlop - Manager of Technical Services & Infrastructure, Angela Maddocks - Clerk, Shelley Stedall - Director, Corporate Services, James Thompson - Deputy Clerk Staff Present via Electronic Participation: Christine Woods - Senior Planner 1 Call to Order & Roll Call a)
Resolution Resolution No. 2022-27-01 Moved by Councillor Morey Seconded by Councillor Ruttan That the Council meeting of June 21, 2022 be called to order at 7:00 p.m. Carried
b)
The Clerk conducted the roll call as outlined in the attendance noted above.
2
Declaration of pecuniary interest and the general nature thereof
a) Councillor Sutherland declared a pecuniary interest regarding Reports Requiring Action b. 2022 Community Grants as he is a grant applicant. 3
Approval of Agenda
a)
Resolution Resolution No. 2022-27-02 Moved by Deputy Mayor Leonard Seconded by Councillor Sleeth Thatthe agenda be approved, as presented Carried
4
Scheduled Closed Session - None
5
Delegations
a)
Jerri Jerreat participated virtually to speak to Council regarding the importance of establishing a climate advisory committee.
6
Public Meeting
Minutes of Council June, 21, 2022 a)
Resolution to Open Public Meeting and Notice of Collection
The Clerk read the Notice of Collection related to the public meetings. Resolution No. 2022-27-03 Moved by Councillor Revill Seconded by Councillor Morey Thata public meeting be held to allow for public input regarding the following applications:
- PL-ZBA-2022-0072
- Z-21-26 Carried b)
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0072 (Fitzgerald)(ZanderPlan), 15 Trout Lane The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0072 for 15 Trout Lane. If approved, the zone on a portion of the subject lands would be changed from Rural (RU) to a property specific Limited Service Residential – Waterfront (RLSW-XX) zone. Consistent with Council’s Procedural By-law, Council will receive comments from the public on the application. Staff will bring a more detailed report considering applicable policy and public comments, as well as providing a recommendation to Council on this application at a future meeting. Ms. Woods conducted a PowerPoint presentation regarding ZBA-2022-0072. In response to a question from Councillor Revill, Mr. Clark, agent provided additional clarification regarding the road access related to the lots outlined in the application. The Mayor afforded members of the public with an opportunity to provide comment. Ms. Jerreat stated that she is pleased that such a large setback is prescribed in the proposed zoning by-law. She questioned who completed the environmental assessment. Mr. Clark advised that Ecological Services was retained to prepare the environmental assessment. In response to a question from Ms. Jerreat, Mr. Clark provided additional clarification regarding the proposed setbacks and building footprint.
c)
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0055 (Blake & Williams) (ZanderPlan) – 2858 Beach Nut Road The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0055 for 2858 Beach Nut Road. If approved, the zone on the subject lands would be changed from Rural (RU) to property specific Waterfront Residential zones (RW-XX, RW-YY, RW-ZZ). Consistent with Council’s Procedural By-law, Council will receive comments from the public on the application. Staff will then bring a more detailed report considering applicable policy and public comments, as well as provide a recommendation to Council on this application at a future meeting.
Ms. Woods conducted a PowerPoint presentation regarding PL-ZBA-20220055. Members of Council did not provide comment regarding this matter.
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Minutes of Council June, 21, 2022 The Mayor afforded members of the public with an opportunity to provide comment. Ms. Jones sought further information regarding why the retained lot does not have waterfront access. Mr. Clark, Agent responded that it would be very difficult from a planning standpoint for the retained lot to maintain waterfront frontage. Mr. Clark advised Council that the confusion regarding the survey has been addressed and indicated that the existing cottage will be demolished. d)
Resolution to Close Public Meeting Resolution No. 2022-27-04 Moved by Councillor Sleeth Seconded by Councillor Ruttan Thatthe public meeting be closed. Carried
7
Approval of Minutes
a)
Resolution Resolution No. 2022-27-05 Moved by Councillor Sleeth Seconded by Councillor McDougall That the minutes for the May 4, 2022 Special Council meeting, the May 17, 2022 Council meeting and May 24, 2022 Committee of the Whole meeting be approved as presented. Carried
8
Business Arising from the Minutes
a)
Noise By-law Background Information An information report was presented to Council in response to comments provided during the “Announcements/Statements by Councillors” portion of the May 3, 2022 Council Meeting related to the Noise By-law.
b)
Notice of Motion – Wireless Telecommunication System – Emergency Backup Resolution No. 2022-27-06 Moved by Councillor Sutherland Seconded by Councillor Ruttan Whereas many South Frontenac residents are losing wireless service whenever they lose power; and Whereas many of the transmission towers that provide this service were not damaged yet wireless service is lost; and Whereas power is often lost in times of emergency, like severe storms with high winds and rains; and Whereas wireless communication has become the main way our communities connect; and Whereas the lost of connection at times of emergency is a serious public health risk; Therefore Be It Resolved That South Frontenac inform federal and provincial governments, the Association of Municipalities of Ontario and telecommunications regulators of this problem, and
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Minutes of Council June, 21, 2022 That staff report back to Council with what kind of backup power the wireless telecommunication system has, and, if possible, some estimation of how many residents in the Township are affected by this lack of emergency preparedness. Carried 9
Reports Requiring Action
a)
Award of Tender # PS-2022-09A – Battersea Road Reconstruction
The report provided a recommendation for the award of contract for the reconstruction of Battersea Road from Burnt Hills Road to Bradden Lane and included a request for a budget increase of $784,674.87 to be funded from various sources. Resolution No. 2022-27-07 Moved by Councillor McDougall Seconded by Councillor Sleeth That Council accept the bid from Len Corcoran Excavating Ld. in the amount of $3,097,113.00 plus HST for contract # PS-2022-09A – Battersea Road Reconstruction; and That Council authorize a project budget increase in the amount of $784,674.87 be funded from: i) the cancellation of the construction phase of the Opinicon Culvert Replacement Project # 22-19 in the 2022 Budget ($400,000), and ii) transfer of funds totalling $384,674.87 from Deferred Linear Capital Works Project # 22-31 included in the 2022 Budget. Carried b)
2022 Community Grants The report provided a summary of Community Grants submissions received and recommended allocation for Council approval.
Councillor Sutherland withdrew from the meeting due to a pecuniary interest. Resolution No. 2022-27-08 Moved by Councillor Sleeth Seconded by Councillor McDougall That Council approve the nine (9) Community Grant applications included in this Staff Report totalling $23,238.04; and That any remaining funds be allocated to a second intake under the Community Grant Program with a deadline for applications August 12, 2022. Carried c)
Desert Lake Cemetery Councillor Sutherland returned to the meeting. The report provided a recommendation related to a request received from the Desert Lake Cemetery Board for the Township to assume ownership of the cemetery. Resolution No. 2022-27-09
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Minutes of Council June, 21, 2022 Moved by Councillor Ruttan Seconded by Councillor Sutherland That Council approve the transfer of ownership of the Desert Lake Cemetery and associated lands to the Township; and That the costs required for the transfer of the land be paid from the Township. Carried 10
Committee Meeting Minutes - None
11
By-laws
a)
Zoning By-law Amendment Application PL-ZBA-2022-0048, Judith Secker, Block A, Plan 544, Cedar Ridges Lane The report recommended that Council pass a by-law to change the zone on the subject lands from Open Space – Public (OS) to Limited Service Residential – Waterfront (RLSW) to permit residential uses to occur. Resolution No. 2022-27-10 Moved by Councillor Sleeth Seconded by Councillor Sutherland ThatBy-law 2022-55 to amend the zoning on the lands at Block A on Plan 544, Part of Lots 9, 10 and 11, Concession 1, District of Storrington, Township of South Frontenac be given first and second reading. Carried Resolution No. 2022-27-11 Moved by Councillor Sleeth Seconded by Councillor Sutherland THATBy-law 2022-55 to amend the zoning on the lands at Block A on Plan 544, Part of Lots 9, 10 and 11, Concession 1, District of Storrington, Township of South Frontenac be given third reading, signed and sealed. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2022-0062, Automatx Inc., 4071 Hiawatha Lane The report recommended that Council pass a by-law to change the zone on the subject lands from Recreational Resort Commercial – Special Provision (RRC4) to Limited Service Residential – Waterfront – Special Provision (RLSW-131) to permit residential development on waterfront property accessed by a private lane, to acknowledge a reduced waterfrontage, and to require a greater setback from the highwater mark. Resolution No. 2022-27-12 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2022-56 to amend the zoning on lands in Part of Lots 15 and 16, Concession 8, District of Storrington, Township of South Frontenac be given first and second reading. Carried Resolution No. 2022-27-13 Moved by Councillor Revill Seconded by Councillor Ruttan ThatBy-law 2022-56 to amend the zoning on lands in Part of Lots 15 and 16, Concession 8, District of Storrington, Township of South Frontenac be given third reading, signed and sealed. Carried
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Minutes of Council June, 21, 2022 c)
Zoning By-law Amendment Application PL-ZBA-2022-0066, Dieneen Lepp, 4989 Road 38 The report recommended that Council pass a by-law to change the zone on the subject property to permit a secondary dwelling unit. Resolution No. 2022-27-14 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2022-57 to amend the zoning on lands known as 4989 Road 38, Part Block D, Plan 57, Part Lot 7, Concession 5, District of Portland, Township of South Frontenac be given first and second reading. Carried Resolution No. 2022-27-15 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard THAT By-law 2022-57 to amend the zoning on lands known as 4989 Road 38, Part Block D, Plan 57, Part Lot 7, Concession 5, District of Portland, Township of South Frontenac be given third reading, signed and sealed. Carried
d)
South Frontenac Site Plan Control By-law Bill 109 delegates authority to staff to make decisions on site plan control applications. Staff propose to replace the existing site plan control by-law, 2003-25, as amended, with a new, updated by-law that establishes where site plan control applies throughout the Township, delegates authority to staff, that authorizes the signing of agreements by the Mayor and Clerk, and deals with other technical matters such as drawings, conditions and securities under Section 41 of the Planning Act. Resolution No. 2022-27-16 Moved by Councillor McDougall Seconded by Councillor Revill That by-law 2022-58 to establish a comprehensive site plan control bylaw for the Township of South Frontenac and delegates the authority to make decisions on site plan control applications to staff in accordance with the requirements of Bill 109, More Homes for Everyone Act be given first and second reading. Carried Resolution No. 2022-27-17 Moved by Councillor Ruttan Seconded by Councillor Revill That by-law 2022-58 to establish a comprehensive site plan control bylaw for the Township of South Frontenac and delegates the authority to make decisions on site plan control applications to staff in accordance with the requirements of Bill 109, More Homes for Everyone Act be given third reading, signed and sealed. Carried
e)
A recorded vote was requested regarding Resolution 2022-27-16 and Resolution 2022-27-17. The results of the recorded vote are as follows: Yeas: Deputy Mayor Leonard, Councillor McDougall, Councillor Revill, Councillor Sleeth, Mayor Vandewal Nays: Councillor Morey, Councillor Roberts, Councillor Ruttan, Councillor Sutherland
f)
Sydenham Mill Street – Parking Restrictions
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Minutes of Council June, 21, 2022 The report provided follow up information to the report presented to Council on June 7, 2022, that was in response to a request for a review of parking restrictions on Sydenham Mill Street and is seeking Council approval to pass Bylaw 2022-61 to implement these changes. Resolution No. 2022-27-18 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law 2022-61 being a by-law to amend By-law 2000-01, and to amend parking regulations on the west side of Sydenham Mill Street between Cross Street and George Street be given first and second reading Carried Resolution No. 2022-27-19 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law 2022-61 being a by-law to amend By-law 2000-01, and to amend parking regulations on the west side of Sydenham Mill Street between Cross Street and George Street be given third reading and approved. Carried g)
Deeming By-law Application PL-LC-2022-0049, Plan 544, Secker et. al. The report recommended that Council pass a by-law to deem Lots 13, 30, 31, 44, 47, 48 and 49, Plan 544, District of Storrington not to be lots in a plan of subdivision for the purpose of applying 50(3) of the Planning Act. Resolution No. 2022-27-20 Moved by Councillor McDougall Seconded by Councillor Roberts That by-law 2022-54 deeming the properties described as Lots 13, 30, 31, 44, 47, 48 and 49, Plan 544, District of Storrington, Township of South Frontenac not be lots in a plan of subdivision, be given first and second reading. Carried Resolution No. 2022-27-21 Moved by Councillor McDougall Seconded by Councillor Roberts That by-law 2022-54 deeming the properties described as Lots 13, 30, 31, 44, 47, 48 and 49, Plan 544, District of Storrington, Township of South Frontenac not be lots in a plan of subdivision, be given third reading and approved. Carried
h)
Stars Corners Intersection – Amendments to Roads and Parking By-law 200001 The report provided follow up information to the report presented to Council on April 5, 2022, regarding the preferred design alternative for the Stars Corners Intersection and sought Council approval to pass By-laws 2022-59 and 202260 to implement the necessary traffic control and speed changes. Resolution No. 2022-27-22 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2022-59 being a by-law to amend By-law 2000-01, to reduce the speed limit on a section of Yarker Road to 70km/hr be given first and second reading; and
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Minutes of Council June, 21, 2022 That By-law 2022-60 being a by-law to amend By-law 2000-01, to implement an all-way stop control at Wilton Road and Yarker Road be given first and second reading. Carried Resolution No. 2022-27-23 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2022-59 being a by-law to amend By-law 2000-01, to reduce the speed limit on a section of Yarker Road to 70km/hr be given third reading, signed and sealed. and That By-law 2022-60 being a by-law to amend By-law 2000-01, to implement an all-way stop control at Wilton Road and Yarker Road be given third reading, signed and sealed. Carried 12
Reports for Information - None
13
Information Items
a)
Jason Cole, President, Municipal Engineers Association, re: The Retention of Professional Engineers at Ontario Municipalities
b)
Paul Quick, Speed Limit Reduction Request – Lower Round Lake Road
c)
Terry K. Davidson, P.Eng., RVCA Director, Engineering and Regulations, RVCA Update regarding Amending Mapping Schedules
14
Notice of Motions
a)
Councillor Sutherland presented the following Notion of Motion: That staff be directed to prepare a report to Council to establish a Climate Change Action Committee.
15
Announcements/Statements by Councillors
a) Councillor Sleeth requested that the CAO ensure that the washrooms located at the Battersea baseball diamond be open during appropriate hours. Councillor Roberts thanked staff for addressing the vandalism which occurred at Gilmour Point. The Mayor suggested that a larger police presence is required at Gilmour Point. The Mayor noted that a Special Committee of the Whole meeting is scheduled for June 28, 2022. 16
Question of Clarity (from the public on outcome of agenda items) - None
17
Closed Session (if requested) - Not Applicable
18
Confirmatory By-law
a)
Resolution Resolution No. 2022-27-24
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Minutes of Council June, 21, 2022 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Confirmation By-law be given first and second reading. Carried Resolution No. 2022-27-25 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Confirmation By-law be given third reading, signed and sealed. Carried 19
Adjournment
a)
Resolution Resolution No. 2022-27-26 Moved by Councillor Revill Seconded by Councillor Sutherland That the Council meeting of June 21, 2022 be adjourned at 8:50 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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