Body: Council Type: Minutes Meeting: Regular Date: October 2, 2012 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council
October 2nd, 2012 Meeting No. 31 Time: 7:00 p.m. Location: Sydenham Present:
Mayor Deputy Mayor
Gary Davison John McDougall
Councillors,
AUan McPhail Cam Naish Bill Robinson Ron Vandewal
Larry York Del Stowe Mark Tinlin
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Staff:
Wayne Orr, CAO, Lmdsay MUls, Planner, Mark Segsworth, Public Works Manager, Judy Herrington, Executive Assistant
Call to Order
Resolution No. 2012-31-01
Moved by Councillor Vandewal Seconded by Councillor Robinson
THAT the Council meeting of October 2nd, 2012 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest
Councillor Robinson declared a pecuniary interest with respect to cheque #061980, page 1 of the Accounts Payable Payment Listing. Councillor Naish declared a pecuniary interest with respect to cheque #062034, page 2 of the Accounts Payable Payment Listing. Councillor Vandewal declared a pecuniary with respect to cheque #062079. 3.
Scheduled Closed Session - nil
Recess
Delegations
(a)
Fire Services Long Service Medal - The Late Brian Young - Received by Linda Young Fire Chief, Rick Chesebrough described the tremendous commitment of the Late Brian Young to fire services and our community, and in particular, his passion for training. Captain Young joined the Fire Department in May 1987. Chief Chesebrough cited Captain Young’s level of commitment as extraordinary and said that he carried out his duties in a selHess and professional manner. Mayor Davison said he was honoured to present the Fire Services Long Service Medal honouring the Late Brian Young, to his wife, Linda Young.
Public Meeting - nil
Approval of Minutes Resolution No. 2012-31-02
Moved by Councillor Robinson
Seconded Councillor Vandewal
THAT Council approve the following minutes:
Minutes of Council
2
October 2nd, 2012 . .
Minutes of the September 11th, 2012 Committee of the Whole meeting Minutes of the September 18th, 2012 Council meeting. Carried.
- Business Arising from the Minutes - nil
Reports Requiring Action
(a)
Accounts
Resolution No. 2012-31-03
Moved by Councillor McPhail
Seconded by Councillor TinUn
THAT Council receive for information the Usting of the Accounts Payable nd
and PayroU dated October 2nd, 2012 in the amount of $2,799,745.62
.
Carried.
(b) Report from Wayne Orr, Chief Administrative OfGcer, re: Notice of Motion - Request for Reconsideration of a previous decision of Council Resolution No. 2012-31-04
Moved by Councillor Stowe
Seconded by Councillor Vandewal
THAT Council reconsider the decision on By-law No. 2012-54 - Asselstme. YES
J. McDougaU
-/
A. McPhail
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C. Naish
^
B. Robmson
^
D. Stowe
^
M.Tinlin
NO
ABSTAm
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R. Vandewal
^
L. York
^ ^
G. Davison
Carried.
Resolution No. 2012-31-05
Moved by Deputy Mayor McDougalI
Seconded by Councillor Tinlin
THAT By-law 2012-54, being a by-law to amend By-law Number 2003-75,
as amended, by changing the zoning on a proposed lot from Rural (RU) Zone to Special Rural Commercial (RC-13) Zone; Part Lot 7, Concession
VII, District of Portland: Asselstine be given first and second reading this nd 2"" day of October 2012.
YES
J.McDougaU
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A. McPhaiI
^
C. Naish
^
B. Robinson
^
D. Stowe
^
M. Tinlin
^
R. Vandewal
^
L. York
^
G. Davison
NO
ABSTAIN
^
Carried.
Minutes of Council
3
October 2nd, 2012 Resolution No. 2012-31-06 Councillor McPhail
Seconded by Councillor Tinlin
THAT By-law 2012-54, being a by-law to amend By-law Number 2003-75,
^s-^n\en^ed’.by^hau?i^g the zomngon a ProPosed lot from Rural (RU)
Zone to Special Rural Commercial (RC-13) Zone; Part Lot 7, Concession
X?’.Di$t?? of-por?and: Asselstme be given a third and final reading this nd 2nu day of October 2012.
Carried.
(c) Report from Wayne Orr, CMef Administrative Officer, re: Vacation PoUcy Resolution No. 2012-31-07
Moved by Councillor McPhail
Seconded by Councillor Tinlin
THAT Council adopt the Vacation Policy effective January 1, 2013. Carried.
(d) Report from Lindsay MMs, Planner, re Review of Township-Initiated Official Plan Amendment for the Township of South Frontenac: OPA -17 (See By-law No. 59)
(e) Report from Anne Levac, Planning re: Assumption of Road Widening (See By-law No. 58)
(f)
Report from Mark Segsworth, Public Works Manager, re: Contract No. 2012-12 - Reconstruction of Perth Road Village Resolution No. 2012-31-08
Moved by Councillor McPhaU
Seconded by Councillor Tinlin
THAT Council approves the submission to Tender No. 2012-12, Reconstruction of Perth Road Village provided by Morven Construction Ltd. For a fee of $932,317.35 including all applicable taxes. Carried.
(g) Report trom Mark Segsworth, Public Works Manager, re: Extending Reduced Speed Zone to the North and South Limits of Hamlet in Village of Sunbury, (See By-law No. 60) (h)
Report from Mark Segsworth, Public Works Manager, re: Portland Waste Disposal Site Resolution No. 2012-31-09
Moved by Councillor McPhail
Seconded by Councillor TinUn
THAT Council direct staff to submit an Action Plan to the MOE to mitigate environmental impacts at the Portland Waste Disposal Site that consists of the following:
-
Water Level Management
-
Permanent Capping of site in areas that have been filled to approved contours
-
Improved Operational Plan that will be developed prior to end of 2012 And further
THAT the impact of this Action Plan be analyzed and monitored over the next 2-3 years to determine its effectiveness. Carried.
Minutes of Council nd
October 2na, 2012
- Committee Meeting Minutes Resolution No. 2012-31-10
Moved by Councillor McPhail
Seconded by Councillor Tinlin
THAT Council approve the following committee minutes: .
Minutes of the June 13th, 2012, Verona Community Association meeting
.
Minutes of the June 18th, 2012 South Frontenac Recreation Committee meeting
. .
Minutes of the July 24th, 2012 Public Services Committee meeting Minutes of the August 29th, 2012 Corporate Services Committee meeting
.
Minutes of the September 12th, 2012, Verona Community
Association meeting.
Carried.
- By-laws
(a) By-law 2012-58, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 31(6) of the Municipal Act, 2001 Resolution No. 2012-31-11
Moved by Councillor Naish
Seconded by Deputy Mayor McDougall
THAT By-law 2012-58, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Sectionnd31(6) of the Municipal Act, 2001, be given a first and second reading this 2nu day of October 2012.
Carried. Resolution No. 2012-31-12
Moved by Deputy Mayor McDougall
Seconded by Councillor Naish
THAT By-law 2012-58, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Sectionnd31(6) of the Municipal Act, 2001, be given a third and final reading this 2"° day of October 2012.
Carried.
(b)
By-law 2012-59, being a by-law to amend By-law Number 2000-85, the
Official Plan for the Township of South Frontenac, as amended, to change the text of the Plan to strengthen environmental policies; include policies for Plans of Condominium; include institutional uses as requiring site plans; and add policies to allow use of the holding symbol: TownshipInitiated Resolution No. 2012-31-13
Moved by Councillor Naish
Seconded by Deputy Mayor McDougall
THAT By-law 2012-59, being a by-law to amend By-law Number 2000-85, the Official Plan for the Township of South Frontenac, as amended, to change the text of the Plan to strengthen environmental policies; include
policies for Plans of Condominium; include institutional uses as requiring site plans; and add policies to allow use of the holding symbol: Township-
Initiated, be given a first and second reading tMs 2nd day of October 2012, as amended. Carried.
Minutes of Council
5
October 2nd 2012
Councmor McPhail asked Lindsay MiUs for clarincation on item (i), page 66 wiArespect to the condominium having frontage ou the public road:
Mr. Mills responded that to provide clarity, he recommends adding the
words “and the subject land shall have frontage on that road.” to the end of the sentence.
Resolution No. 2012-31-14
Moved by Deputy Mayor McDougaU Seconded By Councillor Naish
TIL^ILBylaw 201259? being a by-law to amend By-law Number 2000-85,
the Official Plan for the Township of South Frontenac, as amended, to
change the text of the Plan to strengthen environmental policies; include
policies for Plans of Condominium; include institutional uses as requiring
^fJ?^s;i^n-!La^d»p?^e!.^°i ^^T -use-.^_f th^ ?o^i?Il,g syl?^1?1? 7° 3!??p~
Initiated, be given a third and final reading this 2nd day of October 2012; as amended.
Deferred.
This matter was deferred in order to allow time for further debate, information and clarity. Mr. Mills will bring the matter back to Council.
(c) By-law 2012-60, being a by-law to amend By-law 2000-01, being a By-law to regulate the use of traffic, parking and stopping on highways and
bridges in the Township of South Frontenac, to extend reduced speed zone to the North and South Limits of the Hamlet in the VUlage of Sunbury Resolution No. 2012-31-15
Moved by Councillor Stowe
Seconded by Councillor York
THAT By-law 2012-60, being a by-law to amend By-law 2000-01, being a By-law to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontcnac, to extend reduced speed zone to the North and South Limits of the Hamlet in the Village of Sunbury nd be given a first and second reading this 2 day of October 2012.
Carried. Resolution No. 2012-31-16
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-60, being a by-law to amend By-law 2000-01, being a By-law to regulate the use of traffic, parking and stopping on highways and bridges in the Township of South Frontenac, to extend reduced speed zone to the North and South Limits of the Hamlet in the Village of Sunbury nd be given a third and final reading this 2 day of October 2012.
Carried.
- Reports for Information - nil
Information Items - nil
- New Business
(a) Councillor Vandewal asked if the Public Services Committee would revisit
the speed limit on Round Lake Road. The speed limit has been reduced to 60 km. per hour on a portion of the road; however Councillor Vandewal had understood it would apply to the rest of the road.
(b) Councillor Robinson expressed his concerns once again regarding activity on Notre Dame Street with respect to culverts which were put in without a
Minutes of Council
6
nd
October 2na, 2012
permit. Mr. Segsworth said that the owner used to have unencumbered
access through the backyard, but sincethe Township undertook the ditching
project, the unencumbered access to his property was negatively affected: Mr. Segsworth said he is working with the owner to find a solution:
(c) Councillor Robinson asked about the new two car garage on Maple Lane.
Mr. Orr responded that the Committee of Adjustments reviewed this minor
variance application. It was rejected by the Quinte Conservation Authority.
A building permit was issued and then revoked. There has been an error m
the process. Legal advice has been sought and the property owner advised. (d)
Councillor Robinson addressed the dispute regarding the population of Harrowsmith. He advised that the population is over 600.
(e) Mayor Davison asked about the Days’ Grass Drag Races on Rutledgc Road
and whether they thought they could continue to host an unlimited number
of events. There is another drag race scheduled on October 21". Mayor Davison said that historically approval was given for a memorial race and it
was grandfathered, however since that time, there have been numerous events and related issues, i.e. camping, dog trials, etc. It is felt that the
owner is trying to stretch the envelope. Council agreed that the owner be put on notice and that By-law Enforcement will respond. (f)
Councillor Stowe asked about the tender process for the Municipal Drain.
(g)
Councillor Stowe is organizing a trip along our portion of the Cataraqui Trail for councillors. The tour will commence on October 26th at 1:00 pm. to 4:00 pm. Councillors will meet at 1294 Keeley Road at 1:00 p.m.
(h)
Councillor Robinson said that the handicapped parking spot in the parking lot at 4432 George Street is not visible in the winter due to being covered with snow. He has suggested that a sign be instaUed.
- Closed Session (if requested) - nil
- Confirmatory By-law Resolution No: 2012-31-17
Moved by Councillor Stowe
Seconded by Councillor York
THAT By-law 2012-61, being a by-law to confirm generally previous
actions of the Council of thendTownship of South Frontenac, be given first and second reading this 2"" day of October 2012.
Carried. Resolution No: 2012-31-18
Moved by Councillor York
Seconded by Councillor Stowe
THAT By-law 2012-61, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given a third nd and final reading this 2na day of October 2012. Carried.
Minutes of Council
7
October 2nd 2012
- Adjournment Resolution No. 2012-31-19
Moved by Councillor Stowe
Seconded by Councillor York
THAT the Council meeting of October 2nd, 2012 be adjourned at 8:29 p.m. Carried.
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